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HomeMy WebLinkAboutRoad Treatment Oil & SandC'^RTIFIED MAIL.., RECEIF (. gestic Mail Only; No Insurance Covera~ ~ "j'CY ~~~~ ~,~~~.~ ~ arvt ~ 12 ~ ~ .. ~ 'J A{ } Poelage s 0 CeNfleO Fes a . ~ , ~U_: , O ,v°. p Realm Recbpt Fee ` r ~ re 7 L (Endorsement Required) r O ~ Reslric[etl Delivery Fee (Entloraemenl Required) i _ m Totel Postepe 8 Fees m O to S ~S . _ __!\RQl1 ___.____ _Y~ ___ ! .w.... r / sYreef~/~Ko or PO BOZ NO. ~ 5 / ~ NOX ~ D~ : . _ C/ry, SYate, ZIPt4 __ 15 . . _ I r-RTIFIED MAIL,., RECEIPT (~ .gestic Mail Only; No Insurance Coverage Providec ~ ~, •' I 6J a~ ~ - ~ .-. \ p CeNNeE Fee r ~C p ~c ` p Realm Rxlepl Fee n - A~ 22 (EnAO~eeme~RRaqulretl) p ReetrhYetl Delhrory Fee ~ (Endoreemefrt Requlretl( l ~ _- r .__- ci . ' m roue roetege a Foee $ it S ~ m ~;,~;R;y~K,~-,.5~"~----~//A~la,~nd~-.~1-.-1s~'1,a-lt-------------------- arPOBOxNO.---_-!--.:V------_`r..[.K----l. -1------------------------------ CIry,SIeOAZIl44 \.! ~, S Tc R l1 Postage $ _ _ p p Cerllfletl Fes J~ ~ . 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HARRIS w z Superintendent ~,j, • a'~~' ~l'pr * ,~y Highway Department Town of Southold 275 Peconic Lane • P.O. Box 178 •Peconic, N.Y. MEMORANDUM TO: Elizabeth A. Neville Southold Town Clerk ~~ FROM: Peter W. Harris `~'~,~+~- -` Superintendent of Highways DATE: May 3, 2007 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 11958-0178 RE: Resurfacing Bids (8) I have reviewed all bids received in connection with the above and recommend that the Southold Town Board consider the following resolution(s): 2007-[ ] CATEGORY: Bid Acceptance DEPARTMENT: Highway Department Accept the Bid of Corazzini Asphalt, Inc., for Furnishing and Placing Bituminous Surface Treatment Liquid Asphalt Grades 50% MC-250 AND 50% RC-250 ("Oil and Sand') Item #1 -Oil & Sand RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Corazzini Asphalt. Inc., for furnishing and placing Bituminous Surface Treatment Liquid Asphalt Grades 50% MC-250 and 50% RC-250 with Screened Sand ("Oil and Sand"1 within the Town of Southold, all in accordance with the bid specifications and Town Attorney, and as follows: Town (Mainland) Bituminous Surface Treatment Schim Mix Asphalt Concrete $ 2.50 per sq. yd $ 78.00 per ton Fishers Island $ 6.00 per sq. yd. $ 165.00 per ton Fog Coat $ 2.00 per gallon $ 3.00 per gallon zoos-~ CATEGORY: Bid Acceptance DEPARTMENT: Highway Department Accept the Bid of Corazzini Asphalt, Inc., for Furnishing and Placing Bituminous Surface Treatment RC-250 Liquid Asphalt ("Oil and Stone') Item #2 -Oil & Stone RESOLVED that the Town Board of the Town of Southold hereby accents the bid of Corazzini Asphalt. Inc., for furnishing and placing Bituminous Surface Treatment RC-250 Liquid Asphalt &1A Stone 1"Oil and Stone"1 within the Town of Southold, all in accordance with the bid specifications and Town Attorney, and as follows: Bituminous Surface Treatment Town (Mainland) $ 2.50 per sq. yd. Fishers Island $ 7.00 per sq. yd. Schim Mix Asphalt Concrete $ 72.00 per ton $ 160.00 per ton Fog Coat: $ 2.00 per gallon $ 3.00 per gallon 200-~ ~ CATEGORY: Bid Acceptance DEPARTMENT: Highway Department Accept the Bid of Corazzini Asphalt, Inc., for Furnishing and Placing Liquid Asphalt Grades RC-250 & MC-250 Item #3 - Liauid Asphalt RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Corazzini Asphalt, Inc., for furnishing and placing Liquid Asphalt Grades RC-250 8 MC-250 within the Town of Southold, all in accordance with the bid specifications and Town Attorney, and as follows: Town (Mainland) Fishers Island Furnish and Place Within $5.00 per gallon $7.00 per gallon zoos-~ ~ CATEGORY: Bid Acceptance DEPARTMENT: Highway Department Accept the Bid of Corazzini Asphalt, Inc., for Furnishing and Placing Hot Mix Asphalt Concrete Pavement "Type 5 Shim" Sand Mix Asphalt Item #4 -Sand Mix IType 5 Shim1 RESOLVED that the Town Board of the Town of Southold hereby accents the bid of Corazzini Asphalt. Inc., for furnishing and placing Hot Mix Asphalt Concrete Pavement "Tvpe 5 Shim" Sand Mix Asphalt within the Town of Southold, all in accordance with the bid specifications and Town Attorney, and as follows: Town (Mainland) Fishers Island Hot Mix Asphalt Concrete Pavement 3X 500-1000 tons $59.00 per ton $159.00 per ton 4X Over 1000 tons $59.00 per ton $159.00 per ton zoos-~ CATEGORY.• Bid Acceptance DEPARTMENT: Highway Department Accept the Bid of Corazzini Brothers, Inc., for Furnishing and Placing Hot Mix Asphalt Concrete Pavement "Type 6 Top" Item #5 -Tvpe 6 Top RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Corazzini Brothers. Inc., for furnishinst and placing Hot Mix Asphalt Concrete Pavement "Tvpe 6 Top" within the Town of Southold, all in accordance with the bid specifications and Town Attorney, and as follows: Town (Mainland) Fishers Island 3X 500-1000 tons $61.90 per ton $160.00 per ton 4X Over 1000 tons $61.90 per ton $160.00 per ton soon-~ ~ CATEGORY: DEPARTMENT: Bid Acceptance Highway Department Accept the Bid of Corazzini Asphalt, Inc., for Furnishing and Placing Bituminous Surface Treatment RC-250 Liquid Asphalt "Oil & Recycled Stone" #6 - RC-250 Liquid Asphalt Oil &Recvcled Stone RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Corazzini Asphalt, Inc., for furnishing and placing Bituminous Surface Treatment RC-250 Liquid Asphalt "Oil &Recvcled Stone" within the Town of Southold, all in accordance with the bid specifications and Town Attorney, and as follows: Town (Mainland) Bituminous Surface Treatment Schim Mix Asphalt Concrete Fog Coat $ 1.95 per sq. yd. $ 78.00 per ton $ 2.00 per gallon soon-~ ~ CATEGORY: Bid Acceptance DEPARTMENT: Highway Department Accept the Bid of Thomas H. Gannon & Sons, Inc., for the Application of Polymer Modified Emulsified Asphalt Pavement, Type 11 Micro-Surfacing #7 -Tvpe II Micro-Surfacing RESOLVED that the Town Board of the Town of Southold hereby accents the bid of Thomas H. Gannon & Sons. Inc., for the auplication of Polvmer Modified Emulsified Asphalt Pavement. Tvpe II Micro-Surfacing within the Town of Southold, all in accordance with the bid specifications and Town Attorney, and as follows: Type II Micro-Surfacing $ 1.82 per sq. yd. Truing & Leveling (Type 5 -Shim) $95.00 per ton zoos-~ ~ CATEGORY: Bid Acceptance DEPARTMENT: Highway Department Accept the Bid of East End Asphalt Corp., In the Amount of $55.00 Per Ton, for the Purchase of Type 6 Top Asphalt, to be Picked Up and Used by the Southold Town Highway Department #8 - Furnishing of Asphalt Road Materials (Type 6 Top Hot Asphalt) Into Town Highway Trucks RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of East End Asphalt Corp., in the amount of $55.00 per ton, for the purchase of Tvpe 6 Top Hot Mix Asphalt , to be picked up and used by the Southold Town Highway Department, all in accordance with the bid specifications and Town Attorney. PWH:jes cc: John A. Cushman Patricia Finnegan Linda Cooper Lynda Bohn Town of Southold -Letter ~a~a.,~ r~~~ RESOLUTION 2007-441 ADOPTED Item # 17 DOC ID: 2860 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION N0.2007-441 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 8, 2007: RESOLVED that the Town Boazd of the Town of Southold hereby accents the bid of Corazzini Asphalt. Inc., for furnishine and alacine Bituminous Surface Treatment Liquid Asphalt Grades 50% MC-250 and 50% RC-250 with Screened Sand ("Oil and Sand") within the Town of Southold, all in accordance with the bid specifications and Town Attorney, and as follows: Town (Mainland) Bituminous Surface Treatment Schim Mix Asphalt Concrete Fog Coat $ 2.50 per sq. yd. $ 78.00 per ton $ 2.00 per gallon .~ Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Thomas H. Wickham, Councilman SECONDER: Louisa P. Evans, Justice AYES: Evans, Wickham, Ross, Edwards, Russell, Krupski Jr. ~~ Board Meet' ing of May 8, 2007 Fishers Island $ 6.00 per sq. yd. $ 165.00 per ton $ 3.00 per gallon Generated May 14, 2007 Page 31 ELI7.ABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER ~o~aOF SOUTyO~ • ~~0,~ ~~y~OUNTi,~..~' Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 21, 2007 Corazzini Asphalt, Inc PO Box 1281 Cutchogue, NY 11935 Deaz Sirs: Congratulations. At the regulaz Town Board meeting held on May 8, 2007, the Town Boazd accepted the bid of Corazzini Asphalt for "Oil & Sand" Road Treatment bid. A certified copy of the resolution is enclosed. The bid deposit will be returned to you at the end of the contract. Last years bid deposit is enclosed. Thank you for your bid. Very truly yours, ~,m~ Lynda M Bohn Deputy Town Clerk Ens. ! .,~~ • ELIZABETH A. NEVILLE TOWN CLERK REGIS'PRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER ~s ~~OF SOUj~o 1 o ~/, '! ~ ~~'YOO ff ~~ ~Y V 0~~~ UNT OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING #I Oil & Sand One (1) bid was received: Corazzini Asphalt,Inc. P O Box 1281 Cox Lane Cutchogue NY 11935 Bituminous Surface Treatment Town $2.50 s.y. Schim Mix Asphalt $78.00 ton Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net Fishers Island $6.00 s.y. $165.OOton Fog Coat $2.00 gallon $3.00 gallon CORAZZirYi ASPHALT 1YC. P.0 60X iZ81 i1t[!76 CUTCHOGUE, N.Y. 11935 ~~ ~`~ c~c~-- u' i006999~i' ~:0 2 i405464~: i4 00000 i 9~~' ~" °' SHE:OHIG~NA4bY1FUMEt~„'$"A,AEFlEC71VE. WATEPMAPK ON;$H&BFCI~.aac~i 710LDyATi'kN.`ANGLE=T0='41EW3WHEN CH@&ZI ING THE ENgOASEMENT. ', '=~ • LEGAL NOTICE • NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids aze sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with aNon-Collusive Bid Certificate, and bank draft. certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, unti110:00 A.M., Thursday, Apri119, 2007, at which time they will be opened and read aloud in public. The Town Boazd of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: Mazch 27, 2007 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 5, 2007, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Town Boazd Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board Town Attorney John Cushman, Comptroller Brown's Letters Construction Data 50%MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" ITEM NO. 1 SPECIFICATIONS Item # 1 Calendaz Year 2007 FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS BITUMINOUS SURFACE TREATMENT 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOUR5 PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item # 1 "OIL & SAND" Calendar Year 2007 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the fall name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be mazked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guazanty in the form of a bid bond or certified check in the amount of one hundred ($ 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compazed, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the awazd. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accorpanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item # 1 "OIL & SAND" Calendar Year 2007 D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties aze invited to be present. E. AWARD OF CONTRACT Awazd of contract will be made as soon as practical. The Superintendent of Highways reserves the fight to make awazds by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the awazd. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standazd form of Agreement between Owner and Contractor. The Town will either awazd the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregulaz may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item #1 "OIL & SAND" Calendaz Year 2007 I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will' be required to appeaz before the Town in person; or if a firm or corporation, a duly authorized representative shall so appeaz, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awazded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules aze part of this Contract. The Contractor is responsible for being familiaz with the latest available schedules. 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item # 1 "OIL & SAND" Calendar Year 2007 INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Proaerty Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Propert~ge Insurance in an amount not less than One Million Dollazs ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollazs ($1,000,000.00) for damages on account of all accidents. Liability and Property Damaee Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item # 1 "OIL & SAND" Calendaz Yeaz 2007 Owner's Protective Public Liability and Property Damase Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regulaz Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollazs ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollazs ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regulaz Protective Property Dama¢e Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollazs ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must folly cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or sepazate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this pazagraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation ornon-renewal. 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" PROPOSAL FORM r~ U Item #] Calendar Year 2007 DATE: rl ~ ~ ~] ~ O ) -] NAME OF BIDDER: ~~~auiyi n___,_cr,_,nun~vr CuTr,r~o~~~=, h~ v ,:~:~y TO: SOUTHOLD TOWN BOARD TOWN HALL PO BOX 1179 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals aze named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or ftaud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has cazefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" Item # 1 Calendar Year 2007 BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE' OF: FURNISH AND PLACE THE FOLLOWING WITHIN Bituminous Surface Treatment -Liquid Asphalt 50% RC-250 & 50% MC-250 With Screened Sand (50,000 +/- Sq. Yds.) SOUTHOLD TOWN: Z i SO (written in words) Per Sq. Yd. FISHERS ISLAND: cp-DO (written in words) Per Sq. Yd. /lLvU Dp~NS CW~l~/ S~JNi ~- (written in numbers) Per Sq. Yd. (written in numbers) Per Sq. Yd. *t*****+~~*~**s**s****~**~**~«*+*s*sr**:-•**+•**rr****-*t***^~*r+****s****+**~ Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton) SOUTHOLD TOWN: FISHERS ISLAND: ~f. ~ 7f~o~~ ll.~.fo~ (written in words) Per2Ton (writt/en'in word/s) Per/Ton /j (written to um s) Per Ton (written in numbers) Per To r******st**sr**~v~srs**+•r*~***~****t*r*~*****~~**r*x*+s**~tr*+*+.~.~***-**** Fog Coat: Liquid Asphalt - 50% RC-250 & 50%MC-250 (50 +/- Gallons) SOUTHOLD TOWN: '~ Z,oD (written innn..words) Per Gallon ~GUV //~~NS ~~I~D (written in numbers) Per Gallon FISHERS ISLAND: ~ ~ _,~ (written in words) Per Gallon (written mnumbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" U Item # 1 Calendar Year 2007 agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal op by mutual agreement may extend this time period. ~,] Signature of Bidder: ~( ~,~`~ _ , ~'rr~ . Business Address: C~RAZZIPdI AS^HALT J' P.J. iiJX I~ol CUiCHGf,U~,N Y 1:935 Telephone Number: ~ ~j I ~1.~ ~- ,~Q O b Date: ~ri ~ ~ 7 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item #1 "OIL & SAND" Calendar Year 2007 I. DESCRIPTION Bids aze requested for the purchase and application of Bituminous Surface Treatment that consists of LIQUID ASPHALT (50%Grade RC-260 & 50% Grade -MC-250) & SCREENED SAND for the use in repair & maintenance of the Town Highways for the calendaz year. The contractor shall also be required to provide & place quantities of Schim Mix Asphalt (Type 5) as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of material that will actually be required by the Town for the calendar yeaz. 2. MATERIALS Asphalt Road Material shall be Grade RC-250 and shall meet the following Specifications: TEST Grade RC-250 Grade MC-250 Water, Max. (%) 0.2 0.2 Flash Point, C.O.C. F, Min. - 150 Kenematic Viscosity @ 140 F, Centistokes 250 - 500 250 - 500 Distillation: % Total Distillate to 680 F., by Vol. To 437 F Min. 35 0 - 10 To 500 F Min. 60 15 - 55 To 600 F Min. 80 60 - 87 Residue from Distillation to 680 F Volume by Difference, Min. 65 67 Tests on Residue Absolute Viscosity 140 F 600 - 2400 300 - 1200 Ductility, 5 cm/min. @ 77 F, cm. min. 100 100 Sol. In CCLa, Min. 99 99 Required Temperature Mixing 100 - 175 100 - 200 Spraying 80 - 250 100 - 200 SCREENED SAND shall be clean of all foreign matter and debris. 3. WEATHER LIMITATIONS The material shall be spread only when: The road surface and atmospheric temperatures aze at least 45 degrees F and rising. 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item # 1 "OIL & SAND" Calendar Year 2007 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. 4. Construction limits shall be between May 1 & November 1. 4. EQUIPMENT, DELIVERY & APPLICATION All asphalt & sand materials must be delivered to and applied within the. Town of Southold. The successful bidder will be required to deliver and apply such asphalt & sand materials in quantities as directed by the Superintendent of Highways. Ail bituminous material distribution vehicles shall have full circulation spray bare & be equipped with a wheel calibrated instrument that will indicate pump output in gallons per minute to verify accuracy of application. Sand spreader shall be capable of spreading material up to ten (10') feet in width on a single pass and shall be capable of providing variable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pet holes, broken & uneven pavement surfaces and other required azeas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Squaze Yazd prior to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of bituminous material. After the azea to be treated has been prepared to the satisfaction of the Highway Superintendent, an application of bituminous material (50% RC- 250 & 50% MC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per Squaze yard and immediately covered with clean Screened Sand at the approximate rate of 40 lbs. per Squaze yazd. The sand course shall be completely rolled twice with aself-propelled pneumatic roller. 5. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. END OF SPECIFICATION: 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item # 1 "OIL & SAND" Calendar Year 2007 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regazding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that ~~ Ch0.rC~ CC's C GZ-2a rl ~ ~~ of the (Name of si\\g--natory) CO `~ a"L~ ~ ~ ~~ p`l(S~ 1 Cl L Be authorized to sign and submit the bid (Name of Corpor tion) 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" Or proposal of this corporation for the following Project: Item # 1 Calendar Year 2007 Item # 1 BITUMINOUS SURFACE TREATMENT 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by Co1'u' ZZI ~i /~~1(,t~,'F InC corporation at a meeting of the Boazd of Directors, held on the of ~Pr,~ ,2001 . (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. day #8316 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) Dina Mac Donald of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successively, commencing on the 5th day of April, 2007. r Principal Clerk Sworn to before me this 2007 LEGAL 1V071CE N011CE 70 EmDERS NOTICE 1S HEREEY CdYEN, m amordaeQ.with the provision .of Sec- tion 103 of the General Municipal Law, that sealed bids aze sought and request- ed far furnishing and placing within [he Town of Southold, the following road treatments: Loa ana Sena 2 00 and Stone 3. Ligaid Asphah 0. Sand Mix (type 5 Stirm) - S. Type6Top 6. RC-250 Liquid Asphalt Oil & Re- cyded Stone 7. Type.II Micro-Sorfaring S. Type 6 Asphalt (town pick ap) Specifications may be obtained a[ the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The aeakd bids, together with aNon- CoOmive Bid CerEficate. and ~ twill be received by the Town Clerk of the Town of Southold at the Sou[holdTowo Hall, lr0 Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 19, 2007, a[ which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all infor- malities in any bid should it be deemed iathe best interest of [he Towm of South- old [o do so. AO bids must be signed and sealed in envelopes plainly mazked with the type of road treatment being bid on, and sub- mitted [o the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 27, 2007 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK day of CHRISTINA VOLINSKI NOTARY Pl!RUC-S? TE OF NEW YORK nip, tl~tJbV0:i 0150 geal~r-iC'r~ :;uflolk CounTy Com•+,~>a;c~;, 'r xpltes February 28, 2008 • LEGAL NOTICE • NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids aze sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with aNon-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, Apri119, 2007, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly mazked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: Mazch 27, 2007 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 5, 2007, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Boazd Town Attorney John Cushman, Comptroller Brown's Letters Construction Data STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~ day of ~~_, 2007, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid Item #1 4/19/07 10:00 AM L- ~,an~iof .~~i~/~~Q Elizabeth A. Ne the Southold Town Clerk Sworn before m this y day of , 2007. tazy Public LYNDA M. BOHN NOTARY PUBLIC, State of New York No.01B06020932 Qualified in Suftolk County Term 6cpires March 8, 20 yy 50% MC-250 & 50% RC-~ LIQUID ASPHALT "OIL & SAND" ITEM NO. 1 • Item # 1 Calendar Year 2007 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS BITUMINOUS SURFACE TREATMENT 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. 50% MC-250 & 50% RC-~LIQUID ASPHALT • Item #1 "OIL & SAND" Calendar Year 2007 A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a sepazate sheet beazing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be mazked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guazanty in the form of a bid bond or certified check in the amount of one hundred ($ 100) dollazs payable to the Town of Southold. As soon as the proposal prices have been compazed, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accorpanied. C. OMISSIONS AND DISCREPANCIES Bidders should cazefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. 50% MC-250 & 50% RC-~LIQUID ASPHALT ~ Item #1 "OIL & SAND" Calendar Year 2007 D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties aze invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the fight to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn a$er scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the awazd. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standazd form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days afrer formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals aze reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or in•egulaz certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the chazacter and in the amount required to complete the proposed work within the specific time. 50% MC-250 & 50% RC-LIQUID ASPHALT ~ Item #1 "OIL & SAND" Calendar Year 2007 I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will' be required to appeaz before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awazded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules aze part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. 50% MC-250 & 50% RC-LIQUID ASPHALT • Item # 1 "OIL & SAND" Calendar Year 2007 INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Proaerty Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollazs ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollazs. ($1,000,000.00) on account of each accident. Propert~ge Insurance in an amount not less than One Million Dollazs ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollazs ($1,000,000.00) for damages on account of all accidents. Liability and Proaerty Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. 50% MC-250 & 50% RC-~LIQUID ASPHALT • Item #1 "OIL & SAND" Calendaz Year 2007 Owner's Protective Public Liability and Property Dama¢e Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollazs ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollazs ($1,000,000.00) for all damages azising out of bodily injuries to, or death of, two or more persons in any one accident; and regulaz Protective Propert~ge Insurance providing for a limit of not less than One Million Dollazs ($1,000,000.00) for damages azising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or sepazate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this pazagraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall beaz the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 50% MC-250 & 50% RC-~LIQUID ASPHALT "OIL & SAND" PROPOSAL FORM DATE: NAME OF BIDDER: • Item # 1 Calendar Year 2007 TO: SOUTHOLD TOWN BOARD TOWN HALL PO BOX 1179 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: 50% MC-250 & 50% RC-LIQUID ASPHALT • Item #1 "OIL & SAND" Calendar Year 2007 BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE' OF: FURNISH AND PLACE THE FOLLOWING WITHIN Bituminous Surface Treatment -Liquid Asphalt 50% RC-250 & 50% MC-250 With Screened Sand (50,000 +/- Sq. Yds.) SOUTHOLD TOWN: (written in words) Per Sq. Yd. FISHERS ISLAND: (written in words) Per Sq. Yd. (written in numbers) Per Sq. Yd. (written in numbers) Per Sq. Yd. t-**-****x~-********t*~*****-**-**t****~rt*rrrrr*~rr*~r**r*~r****r**~**+***+* Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton) SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton *t*****s~s*t**t~*tt*****rrr*r~*rr*r**rr*+r*a+**r******+*+*+****:~*****s++*xt** Fog Coat: Liquid Asphalt - 50% RC-250 & 50%MC-250 (50 +/- Gallons) SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Gallon (written in words) Per Gallon (written in numbers) Per Gallon (written in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections aze necessazy, further 50% MC-250 & 50% RC-~LIQUID ASPHALT • Item #1 "OIL & SAND" Calendar Year 2007 agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: 50% MC-250 & 50% RC-~LIQUID ASPHALT • Item # 1 "OIL & SAND" Calendar Year 2007 1. DESCRIPTION Bids aze requested for the purchase and application of Bituminous Surface Treatment that consists of LIQUID ASPHALT (50%Grade RC-260 & 50% Grade -MC-250) & SCREENED SAND for the use in repair & maintenance of the Town Highways for the calendar year. The contractor shall also be required to provide & place quantities of Schim Mix Asphalt (Type 5) as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of material that will actually be required by the Town for the calendar year. 2. MATERIALS Asphalt Road Material shall be Grade RC-250 and shall meet the following Specifications: TEST Grade RC-250 Grade MC-250 Water, Max.(%) 0.2 0.2 Flash Point, C.O.C. F, Min. - 150 Kenematic Viscosity @ 140 F, Centistokes 250 - 500 250 - 500 Distillation: % Total Distillate to 680 F., by Vol. To 437 F Min. 35 0 - 10 To 500 F Min. 60 15 - 55 To 600 F Min. 80 60 - 87 Residue from Distillation to 680 F Volume by Difference, Min. 65 67 Tests on Residue Absolute Viscosity 140 F 600 - 2400 300 - 1200 Ductility, 5 cm/min. @ 77 F, cm. min. 100 100 Sol. In CCLa, Min. 99 99 Required Temperature Mixing 100 - 175 100 - 200 Spraying 80 - 250 100 - 200 SCREENED SAND shall be clean of all foreign matter and debris. 3. WEATHER LIMITATIONS The material shall be spread only when: The road surface and atmospheric temperatures aze at least 45 degrees F and rising. 50% MC-250 & 50% RC-~ LIQUID ASPHALT • Item # 1 "OIL & SAND" Calendar Year 2007 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. 4. Construction limits shall be between May 1 & November 1. 4. EQUIPMENT, DELIVERY & APPLICATION All asphalt & sand materials must be delivered to and applied within the. Town of Southold. The successful bidder will be required to deliver and apply such asphalt & sand materials in quantities as directed by the Superintendent of Highways. Ail bituminous material distribution vehicles shall have full circulation spray baze & be equipped with a wheel calibrated instrument that will indicate pump output in gallons per minute to verify accuracy of application. Sand spreader shall be capable of spreading material up to ten (10') feet in width on a single pass and shall be capable of providing variable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pet holes, broken & uneven pavement surfaces and other required azeas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Squaze Yazd prior to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of bituminous material. After the azea to be treated has been prepazed to the satisfaction of the Highway Superintendent, an application of bituminous material (50% RC- 250 & 50% MC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per square yazd and immediately covered with clean Screened Sand at the approximate rate of 401bs. per Squaze yard. The sand course shall be completely rolled twice with aself-propelled pneumatic roller. 5. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehiculaz and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. END OF SPECIFICATION: 50% MC-250 & 50% RC-~ LIQUID ASPHALT • Item # 1 "OIL & SAND" Calendar Yeaz 2007 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regazding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that (Name of signatory) of the Be authorized to sign and submit the bid (Name of Corporation) 50% MC-250 & 50% RC-~ LIQUID ASPHALT • "OIL & SAND" Or proposal of this corporation for the following Project: Item #1 Calendar Year 2007 Item # 1 BITUMINOUS SURFACE TREATMENT 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Boazd of Directors, held on the of 20 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. day Signature Town of Southold - Lette~ ~~~ Bo~eetii~g of March 27, 2007 RESOLUTION 2007-326 Item # 30 DOC ID: 2751 ADOPTED THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION N0.2007-326 WAS ADOPTED AT THE REGULAR MEETING OF THE 50UTHOLD TOWN BOARD ON MARCH 27, 2007: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for various road treatment bids for the calendar vear 2007. ~['~~ Elizabeth A. Neville Southold Towu Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Daniel C. Ross, Councilman SECONDER: Louisa P. Evans, Justice AYES: Evans, Wickham, Ross, Edwards, Russell, Krupski Jr. Generated March 30, 2007 Page 47