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HomeMy WebLinkAboutCornell Coop Ext - Flora & Fauna Inventories , ' . Southold Town Board - Letter -'", (, . .LJ r\..J.) Board Meeting of March 25, 2008 ~"'i~"~ .Il. ''''+ '" RESOLUTION 2008-304 ADOPTED Item # DOC ID: 3685 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2008-304 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 25, 2008: RESOLVED that the Town Board of the Town of South old hereby authorizes and directs Supervisor Scott A. Russell to execute an Ae:reement with Cornell Cooperative Extension, for flora & fauna inventories, as part of the Management Plans, for properties purchased by the Town of Southold, as part of the Town of Southold's Community Preservation Program, in the amount of $30,000.00, all in accordance with the approval of the Town Attorney. ~4U;fa2;k~:!I... Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Thomas H. Wickham, Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans ABSENT: Scott Russell Generated March 27, 2008 Page 23 CONTRACT FOR SERVICES THIS AGREEMENT, entered into this 1st day of March 2008, between the Town of Southold, with offices at 53095 Main Road, Southold, NY 11971, hereinafter called the "Town" and the Cornell Cooperative Extension, with offices at 423 Griffing Avenue, Riverhead, NY 11901, herein call the "contractor" WITNESSETH WHEREAS, the Town of Southold desires to engage the contractor to render certain professional services hereinafter described in connection with an undertaking. NOW, therefore, the parties hereto mutually agree as follows: 1. Emplovment of Contractor - The Town hereby agrees to engage the Contractor and the Contractor hereby agrees to perform the services hereinafter set forth. 2. Scope of Work - The Contractor shall perform and carry out, on a satisfactory and proper manner the services described in Exhibit A: attached hereto and made part of the contract. 3. Personnel: A. The Contractor represents that all personnel engaged in the work shall be fully qualified by reason oftraining and experience to perform such services set forth herein. B.' None of the work or services covered by this contract shall be subcontracted without the prior written approval of the Town. 4. Time of Performance - The services of the Contractor are to commence upon execution of this contract and shall end on September 31 st, 2009 or at the completion of the tasks outlined in Exhibit A. 5. Compensation - The Town agrees to pay the contractor the total sum not to exceed $30,000. 6. Method of payment - Payment shall be made in accordance with the billing schedule and upon receipt by the Town of a properly completed voucher form supplied by the Town. It is expressly understood and agreed that in no event will the total compensation and reimbursement be paid hereunder exceed the maximum sum of$30,000 for all of the services required. 7. Quarterlv Reports and Activity Reports - Quarterly activity reports should be submittcd along with quarterly vouchers for reimbursement of approved expenditures. 8. Additional Rights and Remedies -This contract shall be governed by, subject to, and construed according to the laws of the State of New York. IN WITNESS WHEREOF, the parties hereto have executed this contract as of the date hereinabove set forth. Town of Southold By ~ _l~i;<%1 G Superviso Scott Russell Cooperative Extension Mary ~s~~hillips Presid nt, Board of Directors 2008 Trails: Delineation, Floral Inventories, and Virtual Tours Submitted by: Lome Brousseau Steve Schott Christopher Smith Cornell Cooperative Extension 423 Griffing Ave Riverhead, New York 11901 Prepared for the Town of Southold February 06, 2008 Cornell Cooperative Extension (CCE) will assist the Town of South old (TOS) in meeting their goals of educating citizens for the purpose of enjoying, preserving and enhancing natural ecosystems. The existing and proposed protected areas are widely beneficial because they preserve wildlife habitat while providing the opportunity for residents to become familiar with the beauty of their local natural resources. CCE proposes to fulfill the following previously identified educational needs as outlined in the Towns "Stewardship Projects & Community Preservation Program": I) GPS/GIS trails and habitats; 2) produce an educational inventory oflocal flora; 3) produce virtual trail tour video(s). This educational component of South old's land stewardship initiative would benefit both residents and tourists interested in exploring the Town's natural resources. The following tasks would be performed as part of the educational outreach initiative. I - Nature Trail Delineation A differential global positioning system (GPS; Trimble Explorer) will be employed to geolocate trails to sub-meter accuracy. The locations of other important features, such as scenic viewpoints, rest areas, picnic areas and information kiosks, will also be recorded. The GPS data will subsequently be incorporated into a geographic information system (GIS). All delineated features will be overlain on aerial photographs. The resulting feature maps will be printed in a large format for display purposes (on a preserve kiosk). This task will be conducted on newly acquired properties (e.g. Bittner, Blocker, Stackler, Reese, etc). 2 - Plant Community Delineation The boundaries of plant communities or habitats will be delineated through aerial photo analysis coupled with groundtruthing. Habitats will be elassified into one of the following groups: mixed hardwood, old field successional, emergent freshwater wetland, scrub shrub wetland, saltmarsh, forested wetland, and disturbed. These delineations will be digitized and incorporated into the Town website as well as on to the large format aerial printouts. This task will be conducted on newly acquired properties (e.g. Bittner, Blocker, Stackler, Reese, etc). 3 - Floral Inventory A floral inventory will be conducted listing all predominant species. In addition to listing scientific and common names, digital pictures will be taken of specimens found. The digital photos will be available online for viewing to help people with floral species identification. A downloadable species inventory as well as a field checklist will be available for interested hikers. This task will be conducted on newly acquired properties (e.g. Bittner, Blocker, Stackler, Reese, etc). 4 - Virtual Trail Walk A virtual trail walk will be conducted for 1-2 preserves ofthe Town's choosing. This is intended to benefit residents or other interested parties who are unable to enjoy the Towns preserves due to physical limitations. The entire scenic trail will be filmed using digital video technology in a high-quality MiniDV format. It will be narrated by a field biologist who will identify the predominant floral species as well as faunal species encountered. The virtual trail walk will be edited and produced onto DVD's. The purpose ofthe initiative is to produce educational material which can be used by residents and visitors alike. The materials produced will help people familiarize themselves with the local floral and faunal species and promote usage of the wonderful preserves found in Southold. Ultimately, the increased awareness of the wonderful natural resources within the Town of Southold will help generate interest in preserving them and promote stewardship. , ' . Staff Equipment Supplies Travel Project Management Fiorallnventory Video Production Workers Compensation Unemployment Insurance GIS DGPS 10 days X $405/day 5 days X $270/day Miscellaneous Supplies (office and field) Video Production Supplies Vehicle Mileage Subtotal: Administrative Overhead (15%) TOTAL: $2,000 $7,500 $7,500 $170 $425.00 $4,050 $1,350 $842 $750 $1,500 $26,087 $3,913 $30,000