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Home My WebLink About12/10/1963 .. . Southold Town Planning Board SDUTHDLD. L. I., N. Y. PLANNI!'G BOARD MEMBERS John Wickham, Chairman Henry Mois5 Alfred Grebe Archibald Young Willillm Unkelboch JOINT MEETING December 10, 1963 Notes taken at a joint meeting held December 10, 1963 at the Village Hall, Greenport, New York, between the SJuthold Town Board, Greenport Village Board, Southold Town Planning Board, Greenport Village Planning Board, Southold Town Board of Appeals, Southold Town Clerk, Southold Board of Assessors, Greenport Assessor, Southold Town Building Inspector, Southold Town Attorney, Greenport village Attorney, and John Diffigos from the New York state Department of Commerce, Albany, New York. The meeting was opened at 7:40 P.M. by Supervisor Albertson who reviewed the purpose of the meeting and reason for those present. He then introduced Mr. Diffigos of the Department of Commerce, Bureau of Planning, state of New York, who called on John Wickham to review the program so far. and he gave an out- line of what is expected to be done. Mr. Wickham stated that he has a proposal to do a complete water survey from Malcolm Pirnie in the amount of $5,000 maximum, and he has a proposal from Cornell, State college of Agriculture of about $25,000 without professors salaries. The Town share to be about $10,000. Mr. Diffigos inquired as to subdivision regulations, zoning ordinance, building codes, etc. He was informed of both the TOwn and Village setup. He explained the duties of the Planning Board of the Village and Town and stated that subdivision regula- tions and plat approval is essential to 701 Funds. They should . , . . Joint Meeting -2- December 10, 1963 have operating by-laws or rules, regular meetings with complete minutes, etc. Mr. Diffigos spoke on the phases of Master Planning. 1. Basic studies; 2. Planning phase; 3. Implementation- regulatory means. He enumerated all of the things that are included in 701. 701 does not do detailed studies on all phases. studies will consider services rendered and not available, quality of housing, etc. Amount of detail will be left up to what local boards want, and can be worked in. He said the Planning Boards must cooperate closely with the consultant. proposals for consultant: 1. Land use, 2. Plan for highway, 3. The business areas, local and intense shopping centers, etc., 4. Community facilities,-village hall, county center, libraries, etc., 5. Public facilities,-water, sewer, parks, dump, etc., 6. Capital improvement program (new legislation 6 year improvement plan budget), 7. Zoning ordinance, improvements and amendments, 8. Subdivision regulations, road specifications, 9. Official map (master plans for future developments), 10. Public relations - most important, local paper, service clubs, civic associations, etc. This is the best asset. Planning Assistance Program: 701 Section of Housing Act 1954, 1959,1961, N.Y. handled by Department of Commerce. Federal government contracts with the state, State contracts planner on local choice and for local share of fees. There must be Board rules, must include all villages and town in one study. There must be a coordination between the Village and Town. Must be records, maps, etc. at all positions. The office space is to be supplied by the locality. The time is approximately 24 months maximum. Application Procedure: 1. Preliminary meetings, 2. Application to Department of Commerce. 3. State application to Federal government. Federal pays ~ of the total, Local 1/6 and State 1/6. Expenses are: 1. Consultant fees, 2. Adminis- tration costs, Federal auditing cost. Community must interview at least three consultants, and the local choice of approved consultants will be taken. This also applies to sub-contract of the job. The community should interview the man who is to do the actual work, or the staff who will do the work. They should interview the prospective planners the same as for a doctor or attorney or other personal professional services. . tit Joint Meeting -3- December 10, 1963 JOHN WICKHAM: Must we interview three consultants? We are second in agriculture and few consultants are qualified to do this work. How long can we take on the project? MR. DIFFIGOS: We try to advise applicant and consultant whether consultant can handle the job. Have both boards been present? Are both satisfied with the one chosen? We must be sure of the scope of the problems. MR. GILLISPIE: HOW do you arrive at the size of the fee? ~r. Gillispie spoke about the Zoning Commission and its problems.l MR. DIFFIGOS: Good land use maps are necessary and $6500 would be a high figure for their cost. The zoning map would be higher in cost. MR. GILLISPIE: In your opinion would it be better if you planned to live here after it is done or not? Some local people don't want to cooperate in future planning. MR. DIFFIGOS: We can have a static planar future planning. Each can be amended. (He explained how to check and use available information.) The consultant should advise how to use the plan. It is up to the governing boards to use the plan as provided. You can zone as tight as you want to control everything. MR. WICKHAM: We have a balance between farms, summer trade, fishing, etc. This will probably be upset in the future without good planning. (Mr. Wickham told of the Cornell proposal and water supply possibilities. MAYOR LEVINE: Planning should discard what we don't like and encourage what we do like. Can the consultant hire advisors? MR. DIFFIGOS: Yes. MAYOR LEVINE: We have a deep harbor, the best in the east. Whatuse can we make of this? We should encourage a similar type business as we had in the past. Fresh water is a problem. I recently visited the State Atomic Board and a representative of Allis Chalmers. regarding water and electric power. A 230,000 gallon water supply a day is proposed now for this area. What are we doing for the economic future of our children. we must do something on this. .. ~ I . .. ~ Joint Meeting -4- December 10, 1963 SUPERVISOR ALBERTSON: Not many here know the latest proposal, the atomic conversion plant can be put in the Moores woods area. The danger area for this plant is a radius of 750 feet. Is the next step to pick a planner? MR. DIFFIGOS: Write a letter to the Department of Commerce giving the name of the planner and tell what areas are to be emphasized in the study. Now the State must have a res1ution whereby the Planning Board was created and granted plat authority for both Town and village. Send this letter to Charles Crangle, Bureau of planning. Local funds must be available and appropriated. X dollars must be available for this project and on hand, but ask attorney for advice on the special fund and methods of handling this fund. It must be available at all times and is payable at the end of the project. SUPERVISOR ALBERTSON: What do you believe our cost will be? MR. DIFFIGOS: I won't guess. The range is $20,000 to $40,000 depending on the consultant youselect. MR. GILLISPIE: Why does the Federal Government get in this? MR. DIFFIGOS: It is basically a"pump priming" project to get improvements in local communities. (There was some discussion on phases, operations, jobs, amount of detail, that can be done.) The next stop is to pick your consultant, get a proposition ready and have the contract meeting of village, Town, State and Consultant to make final contract and application. (Pre-application meeting). All applications are handled on a priority basis. There may be a 4 month delay. usually 3 to 4 months. The U.S. Government application is also priority and there is a possible 30 to 90 day delay. Three to six months for approval. We are usually notified by telegram when approved. , \ There must be two copies of the minutes of each monthly meeting devoted entirely to the Master Plan. Meeting adjourned at 9:25 P.M. Respectfully submitted, h~('- 0'-' ,( CG-:~t.7'1." d~ard Terry