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HomeMy WebLinkAbout12/17/1963 . . Southold Town Planning Board SDUTHDLD. L. I., N. Y. PLANNI NG BOARD MEMBERS Jonn Wickham. Chairman Henry Moise Alfred Grebe Archibald Young William Unkclbach NOT E S December 17, 1963 Notes taken at a joint meeting of the Southold Town Board, Planning Board and Greenport Village Board and Planning Board, 7:30 P.M., Tuesday, December 17, 1963 at the office of the Supervisor, 16 South Street, Greenport, New York. There were present: Supervisor Lester M. Albertson, Justices Tuthill and Clark, Councilman Demarest and Mr. Howard Valentine, and Town Clerk Richmond. Messrs. John Wickham, Chairman of the Planning Board, Henry Moisa, Archibald Young, Alfred Grebe and William Unkelbach. Mayor Arthur Levine, John Sherwood, Planning Board Chairman, Bernard Van Popering and Leo Goldin. Also present: Mr. Lee Koppelman. Suffolk County Planning Consultant, Mr. Richard May, Jr. and Mr. Polly, both of Raymond & May Associates. Mr. Richard May opened the meeting at 7:55 P.M. and reviewed the previous meetings, stating it is a tremendous challenge and they are happy to be selected to do the Master Plan job for the Town of Southold. . . Joint Meeting -2- December 17, 1963 Mr. May stated that the water, economic and sociological studies are unusual but very important to the area and his work will dovetail in with these studies. A lot will depend upon Mr. Koppelman of the Suffolk county Planning Department. Much of the problems and sources of trouble from out of the area airports, highways, recreational facilities, etc. should be coordinated thxough the Planning Commission of the County. The Rockland County job was an example of fine cooperation. Mr. May again explained the 701 program. Federal funds 2/3, State funds 1/6, Local funds 1/6. The State contracts with the municipality and with the consultants for the work. The State supervises the consultant's work and will be at all meetings to check progress and procedures. Mr. May had a rough plan to dovetail his and other parts of the job done by the water engineer and Cornell. He distributed a copy of the "proposal of Preparation of a Comprehensive Development plan for the Urban Area Composed of the Town of Southold and the village of Greenport." Mr. Polly was introduced and his background as a planner explained. He has been with Raymond & May over five years as well as when he was in Columbia Planning School. Mr. May then went over the proposal briefly. The scale to work with has not yet been decided, possibly 890 ft. to the inch. They will use the largest scale to fit the map. They expect to get maps from Tri-State, Sanborne Map Co., County, anywhere they can get good background material. The final map will be on cloth. He displayed a base and land use map at 800 ft. to the inch made for the Town of Newburgh. They will do detailed maps of the Village and hamlets showing location, use and occupancy of each building. The analysis phase will require that water and Cornell studies be completed ahead of Raymond & Mayor at least at the same time. All of the listed studies will be going on simultaneously so they all can b e evaluated equally. They expect to cooperate with Cornell. The topographical survey will show hills, swamps, creeks, etc. The Town and village have separately discussed possible types of industry and their water demands. They will look for best sides for industry and zone for it in the new ordinance. . . Joint Meeting -3- December 17, 1963 They will order a special census tabulation for information locating density of population and trends of development. Housing and housing conditions will be checked with the Cornell group. They will try to find the causes of blight and recommend remedies. Raymond and May have their own traffic counters and will do traffic and pedestrian studies, accident reports, parking on and off street and recommend new parking if necessary. There will be a speed and distance study throughout the Town to classify roads, including width, and propose improvements and new roads where necessary. Public facilities - They will map what we have and then recommend improvements in all phasesand will cooperate with Cornell on this. He showed a colored map of proposed roads, etc. on a previous job. This map will be separate for the Town and Village. They hope to first do intensive studies in all phases in the first year. There will be a proposed agenda for each meeting, after which a summary of the meetings will be prepared for publication if desired. The preliminary Master plan will be completed in 18 months. This will go to the public for their approval informally. Q by Mr. Koppelman - During the 18 month period will all of the work be with the Planning Board or will the public be in on it? A by Mr. May - They have found a Citizens Committee is not practical. The Planning Board is most important; the public is important but it can get out of hand. Some public meetings to present facts are o.k., but recommendations should not be made until everything is finished and ready. We must be completely prepared before letting the public interfere. On renewal planning in small areas the public is o.k. Mr. polly will give out controlled publicity in the local papers to educate the public. They will be glad to have speakers at service club meetings or other groups. They will divide publications into data and plan with maps, etc. The capital improvements program will be proposed in phases and with financing proposals, etc. This would be for the Town and Village. The changes recommended will be as the local boards agree to. . . Joint Meeting -4- December 17, 1963 Q by Mr. Sherwood - We don't have any definite commitment with Cornell or for water. what do they propose to do if the Village doesn't get same? A BY Mr. May - We will bring in our own experts who are qualified to do this work. The water study is most essential. this is basic to all possibilites and studies and proposals. Mr. Koppelman stated that the Town has a very basic idea in having the water study. It is critical. They have salt water in Montauk and their planning does not include water studies. He spoke about the studies used by the county. The water survey is a specialty and mostengineers are not qualified to do the work. The water is the foundation for all development. He stated that a specialist would have to be obtained to do the Cornell phase of the studies if Cornell were not available. It was determined that all three proposals will be approximately $66,000. The local share will be $11,000. Q by Mayor Levine - We have had consultants for three months or more working locally. Can this data be used to reduce water study costs? A by Mr. May - pirnie proposes to use all available data from all sources at the fee he quotes. Mr. wickham reviewed the pirnie proposal and explained the intent of the studies and special fields to be covered. Q by Mayor Levine - Our consultant is doing extensive work. We should use his report to reduce the cost of the water study. We think there will be too much duplication. A by Mr. Koppelman:- I don't know Holzmacher too well. Pirnie is one of the best in the country and I think we should look over the data and see if it can be coordinated. Q by Supervisor Albertson - We canSt get Federal money for a special water survey can we? A - No. However, the $5.000 fee is very nondnal for the work proposed. (Stated by Mr. May and Mr. Koppelman.) Mr. May stated that the study will be done in the year we want it done, 6 months before it is needed. Mr. May asked Mayor Levine to ask Holzmacher how long he will take to complete his studies. Lengthy discussion was held on all the proposals and the costs of each. and the availability of some other programs coming up in the state. . . Joint Meeting -5- December 17, 1963 Mr. Wickham stated that he felt the proposal by Raymond and May was high in proportion to the Cornell and water survey. Mayor Levine stated he was shocked at the Village share of the cost at a ratio of 2 to 1. Mr. May stated that they have tried to allocate time and costs fairly on what has to be done. The Vnlage is more complicated therefore higher in proportion. The Raymond and May costs have gone up as jobs are more complex and they have/get better men. Mr. May stated he feels they are in line as tt~y have to work with others as well as local boards and they feel time is co~tly and their proposal should do the complete job thoroughly. There are some things required by the Federal & state government that are really not necessary. If this is done to the local specifications the price can be cut in proportion. Mr. Koppelman talked on his view of this plan and on what other towns have experienced. There was a long discussion on alternatives and detail work. Mr. May said they will give a study on the impact of the proposed Connecticut bridge to whatever extent information is available. There was discussion on the seaport planning and development for Greenport and possible uses which can be made of the port. Mr. Koppelman said that it would be best to have pirnie and Holzmacher look at the situation. Supervis~r Albertson broke down the costs into the proportions. The Village felt the costs were excessive. There was also some analysis of the Cornell study. It is possible the Raymond & May study can be trimmed some if the Village is~ ready for the complete plan. The Town should take as much as possible of the proposal as they are ready for an intensive planning study. Mayor Levine requested at least five copies of the proposal for the Village Board to study. . . Joint Meeting It Village meeting -6- December 17, 1963 was agreed that Raymond and May will meet with the Board and then have the Supervisor call another to see about the revision in cost proposal. Meeting adjourned at 11:30 P.M. Respectfully submitted, I /hti0'~' \l -t ( l L'I Howard Terry \