Loading...
HomeMy WebLinkAboutAG-01/15/2008ELIZABETH A. NEVILLE Town Hall, 53095 Main Road TOWN CLERK PO Box 1179 Southold, NY 11971 REGISTRAR OF VITAL STATISTICS Fax (631) 765-6145 MARRIAGE OFFICER Telephone: (631) 765 - 1800 RECORDS MANAGEMENT OFFICER www.southoldtown.northfork.net FREEDOM OF INFORMATION OFFICER AGENDA SOUTHOLD TOWN BOARD January 15, 2008 4:30 PM POLICY: At scheduled Town Board meetings, the attending public is encouraged to briefly address the Town Board relating to agenda resolutions prior to their enactment; the public will also be given time at the conclusion of the regularly scheduled business agenda to address the Board on any given topic. CALL TO ORDER 4:30 PM Meeting called to order on January 15, 2008 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee Name Present Absent Late Arrival Councilman William Ruland ??? Councilman Vincent Orlando ??? Councilman Albert Krupski Jr. ??? Councilman Thomas H. Wickham ??? Justice Louisa P. Evans ??? Supervisor Scott Russell ??? Town Clerk Elizabeth A. Neville ??? Town Attorney Patricia A. Finnegan ??? I. REPORTS 1. Town Clerk Monthly Report December 2007 2. Dept of Public Works Monthly Reports December 2007 3. Justice Court Monthly Report - Bruer December 2007 4. Town Clerk 2007 3Rd Quarter Report 5. Town Clerk 2007 4Th Quarter Report Southold Town Meeting Agenda - January 15, 2008 Page 2 6. Town Clerk 2Nd Half Report 7. Program for the Disabled December 2007 8. Board of Trustees December 2007 9. Judge Evans December 2007 II. PUBLIC NOTICES 1. NYS Liquor License Renewal Knights of Columbus 2. NYSDEC Notice of Complete Application Voegel 3. Application to Army Corp of Engineers Richard & Pamela Johnson, 7617 Soundview Ave, Southold to install a hinged ramp, fixed pier, and floating dock III. COMMUNICATIONS NONE IV. DISCUSSION 1. 9:00 Am - Jim McMahon and Contractor Peconic Recreation Center 2. 9:30 Am - Melissa Spiro Year End Report 3. 10:00 Am - Phillip Beltz, Kieran Corcoran Workplace Violence Prevention Plan 4. Mattituck Park District Request for funding 5. Mooring Code 6. Reform of State Statute of Limitations for Child Sex Abuse 7. Intern II Position In Justict Court Southold Town Meeting Agenda - January 15, 2008 Page 3 8. Set Salary for Senior Planner 9. LWRP Issue per Councilman Krupski 10. Time Management Policy 11. Santorini Water Map 12. Department of Environmental Resources - Scope 13. 12:00 Noon - Executive Session - Melissa Spiro Property Acquisition 14. Executive Session Litigation - per Town Attorney 15. Executive Session CSEA Contract 16. Executive Session Attorney-Client Privilege 17. Executive Session Disciplinary Action 18. Executive Session Supervisor’s & TA’s Office Employment V RESOLUTIONS 2008-83 CATEGORY: Audit DEPARTMENT: Accounting Approve Audit 1/15/08 RESOLVED approves the audit dated that the Town Board of the Town of Southold hereby January 15, 2008. Southold Town Meeting Agenda - January 15, 2008 Page 4 Vote Record - Resolution RES-2008-83 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?? Tabled ???????? Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-84 CATEGORY: Set Meeting DEPARTMENT: Town Clerk Set Next Meeting 1/29/08 RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Tuesday, January 29, 2008 at the Southold Town Hall, Southold, New York at 7:30 P. M.. Vote Record - Resolution RES-2008-84 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-85 CATEGORY: Employment - Town DEPARTMENT: Police Dept Hire Traffic Control Officer for Coverage During a Medical Leave - Police RESOLVEDappoints Matthew Rolle as that the Town Board of the Town of Southold hereby a Traffic Control Officer for the extent of time needed for the medical leave/recovery period of Jeffrey R. Weingart at a salary of $14.14 per hour commencing Thursday, January 3, 2008. Vote Record - Resolution RES-2008-85 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell Southold Town Meeting Agenda - January 15, 2008 Page 5 2008-86 CATEGORY: Authorize to Bid DEPARTMENT: Highway Department Reject Bids and Re-Bid WHEREAS the Town of Southold received no bids for leaf bags for the Southold Town Transfer Station, and WHEREAS the Town Board of the Town of Southold hereby rejects any and all bids for bulk sand for ice control, now therefore be it RESOLVEDauthorizes and directs the that the Town Board of the Town of Southold hereby Southold Town Clerk to re-advertise to bid for the Bulk Sand and Leaf Bags. Vote Record - Resolution RES-2008-86 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-87 CATEGORY: Budget Modification DEPARTMENT: Highway Department Budget Modification - Highway RESOLVED modifies the 2007 Highway that the Town Board of the Town of Southoldhereby Fund Part Town budget as follows: To: DB.5110.4.400.500 General Repairs, C.E. Contracted Services Drainage Easements $ 8,500.00 From: DB.5110.4.100.960 General Repairs, C.E. Supplies & Materials Drain Pipe/Rings/Covers $ 8,500.00 Vote Record - Resolution RES-2008-87 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?? Tabled ???????? Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell Southold Town Meeting Agenda - January 15, 2008 Page 6 2008-88 CATEGORY: Authorize to Bid DEPARTMENT: Public Works DPW SUV Bid RESOLVEDauthorizes and directs the that the Town Board of the Town of Southold hereby Town Clerk to advertise for bids for a new 2007/2008 Sports Utility Vehicle, for use by the Department of Public Works. Vote Record - Resolution RES-2008-88 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-89 CATEGORY: Budget Modification DEPARTMENT: Accounting Budget Modification -- Media Traq High Speed Servi RESOLVEDmodifies the 2008 General that the Town Board of the Town of Southold hereby Fund Whole Town budget as follows: From: A.1990.4.100.100 Unallocated Contingencies $ 600.00 To: A.1680.4.200.300 Internet Service $ 600.00 Vote Record - Resolution RES-2008-89 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-90 Southold Town Meeting Agenda - January 15, 2008 Page 7 CATEGORY: Budget Modification DEPARTMENT: Town Attorney Budget Modification Town Attorney RESOLVEDmodifies the 2007 General that the Town Board of the Town of Southold hereby Fund Whole Town budget as follows: From: A.1420.4.600.200 Town Attorney, Meetings & Seminars $2,239.16 To: A.1420.4.100.100 Town Attorney, Office Supplies $264.02 A.1420.4.600.600 Town Attorney, Dues & Subscriptions $1,914.09 A.1420.4.600.700 Town Attorney, Licenses & Permits $61.05 Vote Record - Resolution RES-2008-90 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-91 CATEGORY: Employment - Town DEPARTMENT: Accounting Part TIme Hourly Rates Non-Union RESOLVED that the Town Board of the Town of Southold hereby establishes the following part-time hourly rates for Non-CSEA Titles: 2008 2009 2010 Seasonal Police Officer 18.54 19.24 19.96 Traffic Control Office 14.67 15.22 15.79 st Crossing Guard –1 Rate 34.29 35.58 36.91 Southold Town Meeting Agenda - January 15, 2008 Page 8 nd Crossing Guard – 2 Rate 45.09 46.78 48.53 Recreation Specialist 14.83 15.38 15.96 Student Intern 11.69 12.13 12.59 Vote Record - Resolution RES-2008-91 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-92 CATEGORY: L W R P DEPARTMENT: Public Works LWRP Seminar RESOLVED grants permission to James that the Town Board of the Town of Southold hereby Richter to attend a mandatory grant seminar on Using the Adopted LWRP, Sessions A & B, in Albany, NY, on February 6, 2008. All expenses for registration, travel and lodging (if necessary) to be a legal charge to the 2008 budget (meetings and seminars). Vote Record - Resolution RES-2008-92 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-93 CATEGORY: Authorize to Bid DEPARTMENT: Public Works New Suffolk Drainage Project RESOLVEDauthorizes and directs the that the Town Board of the Town of Southold hereby Town Clerk to advertise for bids for the New Suffolk Drainage Improvement Project, all in accordance with the plans and specifications provided by L. K. McLean Associates, P.C. Southold Town Meeting Agenda - January 15, 2008 Page 9 Vote Record - Resolution RES-2008-93 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?? Tabled ???????? Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-94 CATEGORY: Bid Acceptance DEPARTMENT: Human Resource Center Accept 2008 Milk Bid RESOLVEDaccepts the bid of that the Town Board of the Town of Southold hereby Arshamomaque Dairy Farm, Inc. to supply the Senior Nutrition Programs with milk option ¢ #1 at a rate of .25 per ½ pint for the calendar year 2008, all in accordance with the Town Attorney. Vote Record - Resolution RES-2008-94 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-95 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Aquatic Invasive Species Eradication Grant RESOLVEDauthorizes and directs that the Town Board of the Town of Southold hereby Supervisor Scott A. Russell to file an application for funds from the Aquatic Invasive Species Eradication Grant Program in an amount not to exceed $30,000.00, and upon approval of said request to enter into and execute a State Assistance Contract with the New York State Department of Environmental Conservation for such financial assistance to the Town of Southold for eradication of 3.6 acres of phragmites from Pipes Cove, and further, to carry out and comply with the terms of such project agreement. Southold Town Meeting Agenda - January 15, 2008 Page 10 Vote Record - Resolution RES-2008-95 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?? Tabled ???????? Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-96 CATEGORY: Bid Acceptance DEPARTMENT: Town Clerk Accept the Bid of Burt’s Reliable to Supply the Town with #2 Fuel Oil RESOLVED accepts the bid of Burt’s Reliable to that the Town Board of the Town of Southold hereby supply the town with #2 Fuel Oil in the amount of 14.5¢ above Northville Industries consumer rack wholesale price on date of delivery, all in accordance with the Town Attorney. Vote Record - Resolution RES-2008-96 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-97 CATEGORY: Budget Modification DEPARTMENT: Community Development CDBG Budget Modifications RESOLVEDmodifies the Community that the Town Board of the Town of Southold hereby Development Block Grant Budget(s) effective December 31, 2007 as follows: Year 2001 From: Rental Rehabilitation Program$ 20,000 To: Home Improvement Program $ 20,000 Year 2004 From: Oysterponds Park $ 20,000 Southold Town Meeting Agenda - January 15, 2008 Page 11 To: Home Improvement Program $ 20,000 Year 2005 From: First Time Homebuyers Program $ 61,500 To: Home Improvement Program $ 61,500 Year 2006 From: First Time Homebuyers Program $ 43,380 To: Home Improvement Program $ 43,380 Vote Record - Resolution RES-2008-97 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-98 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Accounting Engage Albrecht, Viggiana, Zureck & Co. RESOLVEDauthorizes and directs that the Town Board of the Town of Southold hereby Supervisor Scott Russell to execute an engagement letter with Albrecht, Viggiano, Zureck and Company, P.C. in connection with the Single Audit of the Town of Southold and for the audit of the Southold Town Justice Court as required by the New York State Office of Court Administration, both audits for the year ended December 31, 2007 and in an total amount not to exceed $65,000 which shall be a legal charge to the General Fund Whole Town Independent Auditing and Accounting Budget (A.1320.4.500.300), all in accordance with the approval of the Town Attorney. Southold Town Meeting Agenda - January 15, 2008 Page 12 Vote Record - Resolution RES-2008-98 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?? Tabled ???????? Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-99 CATEGORY: Budget Modification DEPARTMENT: Town Clerk 2007 Budget Modification - Highway RESOLVED modifies the 2007 Highway that the Town Board of the Town of Southoldhereby Fund Part Town budget as follows: To: DB.5110.4.100.200 General Repairs $16,133.81 Contractual Expense Supplies & Materials Fuel/Lubricants DB.5110.4.100.905 General Repairs $ 565.40 Contractual Expense Supplies & Materials Asphalt Patch DB.5140.4.200.100 Brush & Weeds/Miscellaneous $ 800.00 Contractual Expense Utilities Telephone/Cellular Phones DB.5140.4.600.600 Brush & Weeds/Miscellaneous $ 390.00 Contractual Expense Miscellaneous Dues & Subscriptions DB.5142.4.100.920 Snow Removal $ 5,905.20 Contractual Expense Supplies & Materials Sand DB.5142.4.100.935 Snow Removal $16,129.29 Southold Town Meeting Agenda - January 15, 2008 Page 13 Contractual Expense Supplies & Materials Rock Salt DB.5142.4.100.975 Snow Removal $ 2,500.00 Contractual Expense Supplies & Materials Plow Blades, Shoes, Wheels TOTAL $42,423.70 From: DB.5110.4.100.900 General Repairs $15,549.80 Contractual Expense Supplies & Materials Resurfacing Projects DB.5110.4.100.100 General Repairs $ 1,149.41 Contractual Expense Supplies & Materials Miscellaneous Supplies DB.5140.4.600.700 Brush & Weeds/Miscellaneous $ 800.00 Contractual Expense Miscellaneous Licenses DB.5140.4.600.300 Brush & Weeds/Miscellaneous $ 390.00 Contractual Expense Miscellaneous Travel DB.5142.1.100.100 Snow Removal $ 8,405.20 Personal Services Full Time Employees Regular Earnings DB.5130.2.300.100 Machinery $16,129.29 Equipment & Capital Outlay Motor Vehicles Light Duty Vehicles TOTAL $42,423.70 Southold Town Meeting Agenda - January 15, 2008 Page 14 Vote Record - Resolution RES-2008-99 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?? Tabled ???????? Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-100 CATEGORY: Bid Acceptance DEPARTMENT: Solid Waste Management District Accept Bid Scrap Tire Removal RESOLVED accepts the OPTION 1 bid that the Town Board of the Town of Southold hereby of Pegasus Worldwide LLC to remove waste tires from the Cutchogue Transfer Station for calendar year 2008 in the amount of $ 1,400.00 per trailer load, all in accordance with the Town Attorney. Vote Record - Resolution RES-2008-100 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-101 CATEGORY: Bid Acceptance DEPARTMENT: Solid Waste Management District Accept Bid Bio-Diesel RESOLVED accepts the bid of that the Town Board of the Town of Southold hereby Burt’s Reliable to supply the Town with B20 Bio-Diesel Fuel in the amount of $0.20 per gallon over the Northville Rack Price, all in accordance with the Town Attorney. Vote Record - Resolution RES-2008-101 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? ??Vincent Orlando Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell Southold Town Meeting Agenda - January 15, 2008 Page 15 2008-102 CATEGORY: Committee Appointment DEPARTMENT: Human Resource Center Appoint Members Comm for Health Issues RESOLVEDappoints the following that the Town Board of the Town of Southold hereby members to the Committee for Health Issues and Services for Seniors as recommended by Karen McLaughlin, Chairperson: Anthony Bennardo , M.D., P.C., Internist, Medical Director Peconic Landing and John J. Foley Skilled Nursing Facility Jay P. Slotkin, M.D., M.P.H., Geriatrician, Medical Director of San Simeon By the Sound Paul Connor , CEO Eastern Long Island Hospital Holly Rhodes-Teague , Director of the Suffolk County Office for the Aging Mary Ann Malack Ragona , Executive Director, Long Island Alzheimer’s Association Juliet Frodella , M.S.LMHC, Director of the NYS Office of Mental Health Physical/Mental Health Integration Project - South Oaks & ELIH Hospitals Kristie Golden, PhD., Director of Grants & Research, Long Island Home /South Oaks Hospital/ Broadlawn Manor Jacqueline Martinez , MSW, Senior Citizens Center Manager, Southold Town Jean DeLorme , B.S., Southold Town Senior Adult Day Care Program Katinka House Phyllis Markopolous , MSW, Caseworker, Southold Town Human Services Howard Jewitt , Southold Senior Citizens Site Council Representative Coleen Merlo , MSW, Executive Director of the Mental Association of Suffolk County Inc. Vote Record - Resolution RES-2008-102 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell Southold Town Meeting Agenda - January 15, 2008 Page 16 2008-103 CATEGORY: Employment - Town DEPARTMENT: Accounting Appoint Sandra Berliner to the Temporary Position of Secretary to the Supervisor RESOLVEDappoints Sandra Berliner to the that Supervisor Scott A. Russell hereby temporary position of Secretary to the Supervisor for the coverage during a medical leave, $52,714.00 effective January 16, 2008, at an annual rate of Vote Record - Resolution RES-2008-103 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?? Tabled ???????? Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-104 CATEGORY: Litigation DEPARTMENT: Town Attorney Retain Frank Isler In Edson Litigation RESOLVEDretains Frank A. Isler as that the Town Board of the Town of Southold hereby Special Counsel in the matter of the Town of Southold v. Lewis Edson , Vote Record - Resolution RES-2008-104 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-105 CATEGORY: Legislation DEPARTMENT: Town Attorney Authorize and Direct the Town Attorney to Seek a Confirming Act of the State Legislature Regarding the Formation of the Fishers Island Sewer District. RESOLVEDauthorizes and directs the that the Town Board of the Town of Southold hereby Southold Town Meeting Agenda - January 15, 2008 Page 17 Town Attorney to seek a confirming Act of the State Legislature regarding the formation of the Fishers Island Sewer District . Vote Record - Resolution RES-2008-105 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-106 CATEGORY: Support Resolution DEPARTMENT: Town Clerk Join the NY Coalition to Protect Children In Supporting and Urging the Prompt Passage, Without Amendments, of the Reform of the Statute of Limitations for Child Sex Abuse and Grant Permission to the NY Coalition to Protect Children to Use This Endorsement In Public Announcements. RESOLVED that the Town Board of the Town of Southold hereby recognizes that because sex crimes against children are the damaging to the most vulnerable in our society and the predators Join the NY Coalition to should not be permitted to roam freely after a limited time, we: (1) Protect Children in supporting and urging the prompt passage, without amendments, of the Reform of the Statute of Limitations for Child Sex Abuse in the New York State Senate (S4614A), and the Bill already having passed nearly unanimously with bi-partisan support in the Grant permission to the NY Coalition to Protect Children to use this Assembly; and (2) endorsement in public announcements . Vote Record - Resolution RES-2008-106 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-107 CATEGORY: Employment - Town DEPARTMENT: Town Clerk Justice Court Hire Intern II Southold Town Meeting Agenda - January 15, 2008 Page 18 RESOLVEDappoints Alanna Tynan to that the Town Board of the Town of Southold hereby the position of a Intern II for the Justice Court , effective January 22, 2008, at a rate of $11.69 per hour. Vote Record - Resolution RES-2008-107 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-108 CATEGORY: Property Acquisition Purchase DEPARTMENT: Town Attorney Retain Miller Environmental/Soil Samples RESOLVEDauthorizes and directs that the Town Board of the Town of Southold hereby Supervisor Scott A. Russell to retain the services of Miller Environmental Group, Inc., provider of the low competitive quote for the taking and analysis of soil samples in connection with the proposed acquisition of the Peconic School . Vote Record - Resolution RES-2008-108 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-109 CATEGORY: Budget Modification DEPARTMENT: Accounting Reappropriate Park & Playground Funds RESOLVEDmodifies the General Fund that the Town Board of the Town of Southold hereby Whole Town 2008 budget as follows: To: Revenues: Southold Town Meeting Agenda - January 15, 2008 Page 19 A.2025.00 Special Recreation Facilities Park & Playground $100,000.00 Appropriations: A.1620.2.500.650 Mattituck Park District Project Aldrich Lane Field $100,000.00 Vote Record - Resolution RES-2008-109 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-110 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Approve and Ratify the Terms of the Agreement with the Civil Service Employees Association Dated December 27, 2007 Whereas , the Town and the Civil Service Employees Association negotiating teams have reached a tentative agreement dated December 27 , 2007 regarding the terms of a successor collective negotiations agreement to the one that expired on December 31 , 2007 ; it is hereby RESOLVEDapproves and ratifies the terms of the Agreement with the that the Town Board Civil Service Employees Association dated December 27, 2007 and authorizes the appropriation and/or expenditure of the funds necessary to implement the terms of said agreement. Vote Record - Resolution RES-2008-110 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?? Tabled ???????? Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-111 CATEGORY: Employment - Town Southold Town Meeting Agenda - January 15, 2008 Page 20 DEPARTMENT: Town Clerk Amends Resolution 2008-52 to Correct ATA Hulse’s Hourly Rate RESOLVEDamends resolution 2008-52 that the Town Board of the Town of Southold hereby as follows: RESOLVED that the Town Board of the Town of Southold hereby sets the following hourly salaries for the following appointed officials or employees effective January 1, 2008 through December 31, 2008: $50.00 Assistant Town Attorney Lori Hulse 48.24 hourly Vote Record - Resolution RES-2008-111 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-112 CATEGORY: Policies DEPARTMENT: Town Attorney Adopt the “Time Management System Policy” WHEREAS the Town of Southold has implemented a time-management system in order to automate the payroll process, eliminate unnecessary paperwork, and provide for greater accuracy and consistency across departments; and it is therefore RESOLVEDadopts the "Time Management that the Town Board of the Town of Southold System Policy" set forth below, which dictates policy and procedures relating to the implementation and use of the Time Management System. Time Management System The Town of Southold has implemented a time-management system in order to automate the payroll process and eliminate unnecessary paperwork. Currently, each department records Southold Town Meeting Agenda - January 15, 2008 Page 21 employee time using a wide variety of reporting mechanisms ranging from Microsoft Excel worksheets to time clocks to hand-written pieces of paper. The goals and objectives of the new system are to facilitate standardization, accuracy, consistency and uniformity across departments. Phase I Implementation includes employees working at the following locations: ?? Town Hall ?? Town Hall Annex ?? Human Resource Center ?? Recreation Center Below is a summary of the Town’s policies and procedures relating to implementation of the Time Management System: Punching In/Out: Employees must punch only themselves in. All employees must punch in upon arrival at and departure from their respective work sites (unless otherwise exempted by the Town Board.) Employees may use the touch ID terminals or log onto their computers and sign in through the software application. There shall be no sharing of passwords. Rounding: Employees punching in up to seven (7) minutes before their normal work hours will have their time automatically rounded up to their regular starting time. For example, if an employee is scheduled to work from 8 a.m. to 4 p.m. and punches in at 7:53 a.m., Kronos will round the time up to 8:00 a.m. Early Punches: Employees arriving more than seven (7) minutes before their scheduled workday may not clock in early and may not commence working without prior approval by the department head. Southold Town Meeting Agenda - January 15, 2008 Page 22 Mandatory Lunch Break Deductions: In most instances, full-time employees who are entitled to a lunch break are not required to punch in and out during their lunch periods, as the time-management system automatically deducts thirty- (30) or sixty- (60) minutes from the employee’s shift totals for the day for lunch breaks. With prior approval, the Department Head may allow a full-time employee who is entitled to a lunch break to work through all or part of his or her lunch period. The employee may receive compensatory time for time worked during the lunch period to the extent that it results in an entitlement to compensatory time under the relevant union contract. Part-time employees who are entitled to a lunch break are required to punch out and punch back in for their lunch breaks. Unexcused and Excused Absences: Unexcused absences, including late starting times or early quitting times, shall not be considered hours worked for pay purposes. Department heads are responsible for entering appropriate pay codes for employees taking time off. Approvals: It is the department head’s responsibility to authorize and approve all overtime worked by an employee during the pay period. At the end of a pay period, the department heads must approve and sign off on each employee’s timecard in order for an employee to be paid. Vote Record - Resolution RES-2008-112 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-113 Southold Town Meeting Agenda - January 15, 2008 Page 23 CATEGORY: Bond DEPARTMENT: Town Attorney Bond Resolution Authorizing the Acquisition of a Dump Truck At the Estimated Maximum Cost of $110,000 BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED JANUARY 15, 2008, AUTHORIZING THE ACQUISITION OF A DUMP TRUCK AT THE ESTIMATED MAXIMUM COST OF $110,000, APPROPRIATING SAID AMOUNT THEREFOR, AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF $110,000 TO FINANCE SUCH APPROPRIATION THE TOWN BOARD OF THE TOWN OF SOUTHOLD, IN THE COUNTY OF SUFFOLK, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two- thirds of all the members of said Town Board) AS FOLLOWS: Section 1. The Town of Southold, in the County of Suffolk, New York (herein called the “Town”), is hereby authorized to acquire a dump truck. The estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $110,000 and said amount is hereby appropriated therefor. The plan of financing includes the issuance of bonds of the Town in the principal amount of $110,000 to finance said appropriation, and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon as the same shall become due and payable. Section 2. Serial bonds of the Town in the principal amount of $110,000 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (referred to herein as the “Law”), to finance said appropriation. Section 3. The following additional matters are hereby determined and declared: (a) The period of probable usefulness applicable to the purpose for which said $110,000 serial bonds are authorized to be issued, within the limitations of Section 11.00 a. 28. Southold Town Meeting Agenda - January 15, 2008 Page 24 of the Law, is fifteen (15) years; however, the bonds authorized pursuant to this resolution, and any bond anticipation notes issued in anticipation of the sale of said bonds, shall mature no later than five (5) years from the date of original issuance of said bonds or notes. (b) The proceeds of the bonds herein authorized and any bond anticipation notes issued in anticipation of said bonds may be applied to reimburse the Town for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized, or for expenditures made on or prior to such date if a prior declaration of intent has been made. The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department. (c) The proposed maturity of the bonds authorized by this resolution will not exceed five (5) years. Section 4. Each of the bonds authorized by this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds and any notes issued in anticipation of said bonds shall be general obligations of the Town, payable as to both principal and interest by general tax upon all the taxable real property within the Town without limitation of rate or amount. The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds and any notes issued in anticipation of the sale of said bonds and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year. Section 5. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 relative to the authorization of the issuance of bonds having substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes, and Sections 50.00 and 56.00 to 60.00 of the Law, the powers and duties of the Board of Trustees relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, are hereby delegated to the Supervisor, Southold Town Meeting Agenda - January 15, 2008 Page 25 the chief fiscal officer of the Town. Section 6. The validity of the bonds authorized by this resolution and of any notes issued in anticipation of the sale of said bonds may be contested only if: (a) such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or (b) the provisions of law which should be complied with at the date of the publication of such resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or (c) such obligations are authorized in violation of the provisions of the constitution. Section 7. This bond resolution shall take effect immediately, and the Town Clerk is hereby authorized and directed to publish a summary of this bond resolution, together with a Notice attached in substantially the form prescribed by Section 81.00 of the Law in “THE SUFFOLK TIMES,” a newspaper published in Southold, New York, having a general circulation in the Town and hereby designated the official newspaper of said Town for such publication. Vote Record - Resolution RES-2008-113 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell 2008-114 CATEGORY: Bond DEPARTMENT: Town Attorney Bond Resolution to Increase the Maximum Amount of the Cost of the Improvements to the Peconic Recreation Center to Ount RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED JANUARY 15, 2008, AMENDING THE BOND RESOLUTION ADOPTED NOVEMBER 21, 2006 Southold Town Meeting Agenda - January 15, 2008 Page 26 Recitals WHEREAS, the Town Board of the Town of Southold, in the County of Suffolk, New York, has heretofore duly authorized the construction of improvements to the Peconic Recreation Center, at the estimated maximum cost of $200,000, which amount was appropriated therefor pursuant to the bond resolution adopted by said Town Board on November 21, 2006; and WHEREAS, the estimated maximum cost of said project, including preliminary costs and costs incidental thereto and the financing thereof, has now been determined to be $272,000, and it is necessary and in the public interest to increase the appropriation for such project by $72,000 and to amend said bond resolution to authorize the issuance of bonds in the principal amount of $272,000; Now, therefore, be it RESOLVED BY THE TOWN BOARD OF THE TOWN OF SOUTHOLD, IN THE COUNTY OF SUFFOLK, NEW YORK (by the favorable vote of not less than two-thirds of all members of said Town Board) AS FOLLOWS: Section (A) The bond resolution of the Town of Southold duly adopted by the Town Board on November 21, 2006, entitled: “Bond Resolution of the Town of Southold, New York, adopted November 21, 2006, authorizing the construction of improvements to the Peconic Recreation Center; stating the estimated maximum cost thereof is $200,000; appropriating said amount therefor; and authorizing the issuance of $200,000 bonds of said Town to finance said appropriation,” is hereby amended to read as follows: BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED NOVEMBER 21, 2006 AND AMENDED JANUARY 15, 2008, AUTHORIZING THE CONSTRUCTION OF IMPROVEMENTS TO THE PECONIC RECREATION CENTER; STATING THE ESTIMATED MAXIMUM COST Southold Town Meeting Agenda - January 15, 2008 Page 27 THEREOF IS $272,000; APPROPRIATING SAID AMOUNT THEREFOR; AND AUTHORIZING THE ISSUANCE OF $272,000 BONDS OF SAID TOWN TO FINANCE SAID APPROPRIATION THE TOWN BOARD OF THE TOWN OF SOUTHOLD, IN THE COUNTY OF SUFFOLK, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two- thirds of all the members of said Town Board) AS FOLLOWS: Section 1. The Town of Southold, in the County of Suffolk, New York (herein called the “Town”), is hereby authorized to construct improvements to the Peconic Recreation Center. The estimated maximum cost of said object or purpose, including preliminary costs and costs incidental thereto and the financing thereof, is $272,000 and said amount is hereby appropriated therefor. The plan of financing includes the issuance of $272,000 serial bonds of the Town to finance said appropriation and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon as the same shall become due and payable. Section 2. Serial bonds of the Town in the principal amount of not to exceed $272,000 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called the “Law”), to finance said appropriation. Section 3. The following additional matters are hereby determined and declared: (a) The period of probable usefulness applicable to the object or purpose for which said serial bonds are authorized to be issued, within the limitations of Section 11.00 a. 12 of the Law, is in excess of five (5) years; however, the bonds authorized pursuant to this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds, shall mature no later than five (5) years from the date of original issuance of said bonds or notes. (b) The proceeds of the bonds herein authorized and any bond anticipation notes issued in anticipation of said bonds may be applied to reimburse the Town for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized. The foregoing statement of intent with respect to reimbursement is made in Southold Town Meeting Agenda - January 15, 2008 Page 28 conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department. (c) The Town Board of the Town, acting in the role of Lead Agency pursuant to the provisions of the New York State Environmental Quality Review Act, constituting Article 8 of the Environmental Conservation Law, and 6 N.Y.C.R.R., Regulations Part 617 (“SEQRA”) has heretofore determined that the project described herein is a Type II action pursuant to SEQRA and no further action is required under SEQRA. (d) The proposed maturity of the bonds authorized by this resolution will not exceed five (5) years. Section 4. Each of the bonds authorized by this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds and any notes issued in anticipation of said bonds shall be general obligations of the Town, payable as to both principal and interest by general tax upon all the taxable real property within the Town without limitation of rate or amount. The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds and any notes issued in anticipation of the sale of said bonds and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year. Section 5. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 relative to the authorization of the issuance of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and of Section 50.00 and Sections 56.00 to 60.00 and Section 168.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and as to the execution of agreements for credit enhancements, are hereby delegated to the Supervisor, the chief fiscal officer of the Town. Section 6. The validity of the bonds authorized by this resolution and of any Southold Town Meeting Agenda - January 15, 2008 Page 29 notes issued in anticipation of the sale of said bonds may be contested only if: (a) such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or (b) the provisions of law which should be complied with at the date of the publication of such resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or (c) such obligations are authorized in violation of the provisions of the constitution. Section 7. This bond resolution shall take effect immediately, and the Town Clerk is hereby authorized and directed to publish a summary of this bond resolution, in substantially the form set forth in Exhibit A attached hereto and made a part hereof, together with a Notice attached in substantially the form prescribed by Section 81.00 of the Law in “THE SUFFOLK TIMES,” a newspaper published in Southold, New York, having a general circulation in the Town and hereby designated the official newspaper of said Town for such publication. Section (B) The amendment of the bond resolution set forth in Section (A) of this resolution, shall in no way affect the validity of the liabilities incurred, obligations issued, or action taken pursuant to said bond resolution, and all such liabilities incurred, obligations issued, or action taken shall be deemed to have been incurred, issued or taken pursuant to said bond resolution, as so amended. Vote Record - Resolution RES-2008-114 ? Yes/Aye No/Nay Abstain Absent ? Adopted ? ? ? ? William Ruland ?? Adopted as Amended ???????? Vincent Orlando ?? Defeated ?????????? Tabled Albert Krupski Jr. ?? Withdrawn ???????? Thomas H. Wickham ?? Supervisor's Appt ???????? Louisa P. Evans ?? Tax Receiver's Appt ???????? Scott Russell Adjourn meeting