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HomeMy WebLinkAboutLiving Wage Certification/Two Defribulator Units LORl M. HULSE ASSISTANT TOWN ATTORNEY lori.montefuBco@town.Bouthold.ny.us SCOTI' A. RUSSELL Supervisor PATRICIA A. FINNEGAN TOWN ATTORNEY patricia.finnegan@town.southold.ny.us KIERAN M. CORCORAN ASSISTANT TOWN ATTORNEY kieran.corcoran@town.Bouthold.ny.us Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone (631) 765-1939 Facsimile (631) 765-6639 OFFICE OF THE TOWN ATTORNEY TOWN OF SOUTHOLD MEMORANDUM To: Ms. Lydia Tortora From: Lynne Krauza Secretary to the Town Attorney Date: August 30, 2007 Subject: Living Wage Certification AID Grant for HRC for Two Defribulator Units I am enclosing an original Living Wage Certification form in connection with the referenced matter. A resolution authorizing Scott to sign this document will be placed on the Agenda for the September 11, 2007 meeting. In this regard, kindly have Scott sign and date this form where indicated and return it to me for handling. Thank you for your attention. If you have any questions, please do not hesitate to call me. Ilk Enclosure ../' cc: Ms. Elizabeth A. Neville, Town Clerk (w/encl.) l/""'" 08/29/2007 10:08 , 8523203 LEGISLATOR ROMAINE PAGE 09 SUFFOLK COlJNTY DEPARTMENT OF LABOR -UrlNG WAGE UNIT UrING 1YAGECERTIFICATIONffiECLARATlON -SUlIJECTTO AUDIT H cither of the following dennldons of 'con\pensatlon' (Living Wage Law Chapter 347 _ 2) applies to the contractor'slredplent'. busine-ss or transaction with Suffolk County, the contractor/recipient mUst complete SecliODS 1,3,4- below; and Form L'V-l (Notice of Application for County Compensation). If the fonowlng definition. do not apply, the contractor/recll>lent enu.t coroplete Section. 2,3 and 4 below. Completed fonnl must be submitted to the awarding agency. .. Any gran~ loan, tax incentive or abatement, bond financing subsidy or other form of compensation of more that $50,000 which is realized by or provided to an employer ofat least teu (10) employees by or through the authority or approval ofthe County of Suffolk," or "Any service contracl or .ubcontractlet to n contractor with teo (J 0) or mOre employe.. by the County of SuffQlk far the t\lmishing of services to or for the County of Suffolk (except contracts where services are incidental 10 the delivery of products, equipmcnt or commodities) which involve an expenditure equai to or greater than SI 0,000. For the purpose' of this detinition, the amount of expcnditure for more than. one contract for Ihe .ame service ,haU be aggregated. A contract for the purchase Dr lease of goods, products. equipment, supplies: or other property is not ~compensation' fot (hI; purposes of this definitiolL" Secllon I The Living Wage Law applies to thi, contracL ilwe hereby agree to comply with all the provisions of Suffolk County Local Law No. 12.2001, the Suffolk County Living Wage Law (the Law) and, as such, will provide 10 aU full, part.time or temporary eroployed pen:ons who perf Otto work or rcnder sCIVices on or for a p(Ojectt matter, corttract OJ subcontract r-;-l where this company has re<;eived cotnpensation, from the County ofSuffolIc as de1ined in the Law (compensation) a ~ wage rate of no loss than $10.02 (S9.25 for child care providers) per hour workcd with health benefits, as described in the Law, or othCTWise $11.41 ($10050 for child care providers) per hour or the ralcs as may be adjusted annually in accordanee with tho Law. (Chopter 347-3 IJ) Check if applieabl. ilwe further agree that any lenant or leaseholder of thi. company that employs alleast tCJ:l (10) persons and occupies property or uses equipment or property that is Unproved or developed as a result of compensation or allY contractor or subcontractor of this company that employs at least ten (l0) persons in producing or providing goods or services 10 this company that are used in the project or matter for which this company has received compensation .hall comply with all the provisions ufthe Law, including those specified above. (Chapter 347-2) Section II Vwe further agree to permil acc... to work sites and relevant payroll records by autborized County representative, for tho purpose of monitoring complillO.ce with rcguloliollB under this Chapter of lbe Suffolk County Code, investigating employee complain.. ofnoncomplilll1ce and evaluating tho operation and effects oflhis Chapter, including the production for inspeclion & copying of payroll records for any or all employees for the term of the contract or for five (5) years, whichever period of coruplianoc i. longer. All payroll and benefit records required by the County will be maintained for inspection for a similar period of time. (Chapter 347-7 D) The County Department of Labor shall review Iha records of any Covered Employer at least once every three years to verifY compliance with tho provisions ofth. Law. (Chapter 347.... C) The Living Wage Law does nol apply to this contract for tho follOWing reason(s}: o Check if applicable Section III Contractor Name: Town of Southo1d Federal Employer \D#: 11-6001939 Contractor Address: 53095 Main Rd. Box 1179 Southo1d, N.Y. 11971 ContractorPbonell: 16311 765-1889 (631) 298-4460 AED Grant - Southo1d Senior Center De'cription of project or service: SectioD IV I declare under penalty of perjwy under the Laws of the State of New York that the underaigned is authorized to prOvide this certification. and that the above i. true and corrtet Amount of compensation: $ 2,100.00 Vendor II: Aulhori~ed Signature Scott A. Russell, southo1d Town supervisor P.O.nt Name and Tille:: of Authorized Reprc:seutativc Date LW 38 (revised 6'()6. replaces forma LW2, LW3, and LW33) ~~!~~/L~~( l~:~~ tl':JL~LIj~ LEGISLATOR ROMAINE PAGE 08 SUFFOLK COUNTY DEPARTMENT OF LABOR - LIVING WAGE UNIT NOTICE OF APPLICATION FOR COUNTY COMPENSATION (Contract) Living Wage Law, Suffolk County Code, Chapter 347 (2001) To Be Completed By Applicant! Employer/Contractor 1) NAME: Southold Town FED 1D# 11-6001939 2) VENDOR#: 4) CONTACT: 6) ADDRESS: Town Director of Human Services 750 Pacific street, P.O. Box 85 Mattituck, New York 11952 3) CONTRACT ill #: (If known) 5) TELEPHONE #: 631 298-4460 (If known) Karen McLaughlin 7) TERM OF CONTRACT (DATES): 8) PROJECT NAME: (IF DIFFERENT FROM #1) 2007 AF.D - Grant 9) AMOUNT: $ 2,100.00 10) AWARDING AGENCY: Suffolk County Legislator Edward P. Romaine 11) BRIEF DESCRIPTION OF PROJECT OR SERVICE: Purchase of two AED - Defribulator Units for Southold Town Senior Services Programs 12) PROJECTED EMPLOYMENT NEEDS: (attach a statement listing, by job classification, the total workforce dedicated to performing th.ls contract or service, including calculation of estimated net Increase or decrease in jobs as a result of funding). NA 13) PROJECTED WAGE LEVELS: (attach a statement listing projected wage levels, compensated days off and medical benefits for total workforce dedicated to fulI"J,lUng tbe terms of this contract, broken down annually for each year of the term of the contract). NA L W, 1 (revised 4/05) 08!2~!2007 10:08 8523203 LEGISLATOR ROHAINE DATE: PAGE 02 August 30 ,2007 EXHIBIT B Community Support Initiative Application Form Legislative Sponsor: Edward P. Romaine Name of Contracting Agency: Southold Town THE NAME OF THE CONTRACT AGENCY MUST BE THE SAME AS IT APPEARS ON THE 501C3 FORM. IN THE EVENT THAT IT DIFFERS, A LETTER MUST BE ATTACHED EXPLAINING THE INCONSISTENCY. Federal 10 Number: 11-6001939 Street Address: 53095 Main Road P.O. Box 1179 Southold, NY 11971 Mailing Address (if different): c/o Southold Senior Services P.O. Box 85 Mattituck, New York 11952 Scott A. Russell, Town Supervisor Name and Position: Daytime Telephone Number: (631) 765-1889 (631) 298-4460 Ulrec~or OI Human Services Grant contact ~erson: K.aren IVlcLaugn.llIl, Principal Objective of Agency: What services do you regularly provide? (Use additional pages as needed)_ southold Town Senior Services is a multi purpose Senior Services program. We provide a comprehensive array of services to Town residents age 60 and older. (See attached brochure). Our three main programs include congregate nutrition, home delivered meals and social model adult day care (see attached). Purpose of Funding: Set forth a narrative describing how the program offered by the agency benefits the public and how the agency will spend the money received from the County. (Use additional pages as needed)_ The purpose of this funding is to allow for the purchase of 2 defribu1ators (AED Units). One unit will be stationed in our main dining room and the other will be stationed in our annex building that houses our adult day care program. Please complete the attached three (3) page County of Suffolk Program - Budget - Explanation of Costs form with this application. 08/29/2007 10:08 8523203 LEGISLATOR ROMAINE PAGE 03 August 30 ,2007 Grantee's Nama: South01d Town Date: Budget _ Detail as specifically as possible how this money will be spent and on what it will be spent Include the following: Amount Specify nature of, or type of, item on which funds will be expended Personnel: NA Equipment: $ 2,100.00 2 AED Defribulator Units for Townlg ~p.njor Services Programs Supplies: NA other: Town portion $723.24 " " TOTAL: $ 2,823.24 * * (This price is based on the NYS-OGS procurement bld 11St) AED Grant request $ 2,100.00 PLEASE NOTE: All expenditures must demonstrate a public benefit, and be related to the principal objective of the agency. County funds may not be used for conference attendance, travel. scholarships, partisan political activity, campaign contributions. holiday parties, religious activities, personal attire. donations to other organizations, attorney fees, incorporation expenses, or sales tax. THESE USES HAVE BEEN DEEMED IMPERMISSIBLE AND ARE NOT REIMBURSEABLE. County funds may be used for the purpose of cardiac defibrillator devices used to protect the public health and safety, the purchase of football or soccer equlpmenl, the purchase of a set construction for a specific theatre production to which the public is admitted free of charge or for a nominal fee, a day care program, tile purchase of furnisl1ings for a homeless program site, aid to run recreational programs, food pantries, commemoration programs of historical events of County-wide interest. and neighborhood restoration and beautification at public facilities. In addition, any construction that will assist an organization open to the public in complying with tile Americans with Oisabilities Act (ADA) would be eligible for County fUnding. As the primary purpose underlying this type of construction is for the public, with only an incidental benefit running to the organization. such use of County funds Is acceptable. Therefore, the use of county funds for renovations to widen doorways, construct handicap ramps and bathroom renovations and to install heightened toilets and railings at such an organization would be acceptable. The following Items mayor may not be eligible tor County funding depending upon the circumstances. For example. rent, utilities, and equipment may be permitted. but only where there is a corresponding and proportionate benefit to the County in the form of programs or services. If an agency is seeking to utilize County funds to pay 50% for Its rent, the agency must establish that its work for the county is at least 50% of its workload. Therefore rental and utility payments will only be approved to the extent that they are equal to, or less than, the actual vaiLle of publiC benefit services received by the County. Equipment may only be purchased with County funds if the equipment will be used to compiete work on a County contract or agreement. This equipment cannot be used for pllrposes other than in furtherance of the goals of the County contract or agreement. Funding applications for these types of items identified would require further consuitation between Legislative Counsel and the Presiding Officer's Office. Funding applications for items not specifically identified herein will also require consultation between Legislative Counsel and the Presiding Officer's Office. A copy of your agency's certificate of Insurance listing the County of Suffolk as an additional insured, and your agency's Not-Far-Profit Certificate issued by the U.S. Department of Treasury under IRe 501 C3 must be attached to this application. The contract will not be prepared unless both certificates accompany this application. Rev. 4/12107 "2- 08/2q/2007 10:08 8523203 LEGISLATOR ROMAINE PAGE 04 Grantee's Name: Southold Town Date: August 30 ,2007 Funding Source: _Omnibus x Community Support Initiative This is only an application form. Your contract will follow under separate cover. The contract must be fully executed by all parties on or before December 31st of this year. This form is not a guarantee of reimbursement. Do not incur any expenses specified in the contract until after it has been signed by all parties. Any and all payments made by the County cannot be made until there is a legal and fully executed contract. If funds were expended before the contract was signed, and the agency is seeking reimbursement of those expenditures, the County must be supplied with agency receipts evidencing payment for the items set forth in the contract. Rev. 4/12/07 .3- 08/29/2007 10:08 8523203 LEGISLATOR ROMAINE PAGE 05 Grantee's Name: southold Town Date; August 3D, 2007 County of Suffolk Program Budget - Explanation of Costs 1. Personnel Services: Identify what contribution I task I responsibility each staff member has to the program's operation. N/A 2. Contracted Services: Identify the type of service each consultant is providing and its relationship to the program's operation If Administrative costs are included, the percentage charged as well as the components should be spelled out within that heading. N/A Rev. 4/12/07 -4- 08/29/2007 10:08 8523203 LEGISLATOR ROMAINE PAGE 05 Grantee's Name: Southold Town Date: August3Q'2007 3. Maintenance and Operations: a. Equipment: Identify if the equipment is new or replacement, and briefly explain its relevance to ttle program. (See attached description from Cardiac Science Corp.) We plan to purchase 2 AED Debribulator units for southold Town's Senior Services Programs. One unit will be available in the main Center which houses our community and nutrition programs. The other unit will be stationed at our annex building which houses our Senior Adult Day Care Program. b. Supplies: Explain the relevance of the supplies to the program. N/A c Utilities: Explain how the costs were calculated. Specify and delineate if the costs are pro-rated on space, occupancy, or a percentage of time allocated to the program. N/A Rev. 4/12107 -5- ~~/4~/~~~t l~:~~ 8!o:i3:iU3 LEGISLATOR ROMAINE PAGE 137 . Grantee's Name: Southold Town Date: Aug. 30 , 2007 4. Facilitv Repairs / Additional Costs a. Additional Costs: EOxplain the relevance and/or need of these items to the program. N/A b. ~acility Repairs: Explain the repairs and show how they are for general upkeep and not for capital replacement. N/A Rev. 4/12/07 -6- . .N.\.}' coNfr"(~,CT:H- ?C-58T7{P 08/29/200~ 09:44 IFAX 3rdfloorfax@cardiacsc1encc.com C-Af:'DIAC. :)c.-Ienc<d. CC5Yp ., Lisa Huffman IiiI 002/003 ~. '" CARDIAC SCIENCE '--.y POWERJHEARr PURCHASE AGREEMENT Sales Rep: Lisa Huffman PH62 Date: August 29. 2007 ttlJ.."t(']llJl::I:I:II..I~[d1MI:[.l:h'.r.,.[.l~ Company: Southold Town Human Resource Center Address 1: 750 Pacific Street Address 2: Po Box 85 City: Mattituck State: NY Zip: 11952 COUNTY: Contact Name: Title: Phone: Fax: Ms. JaCQueline Martinez 631.298-4460 631-298-4462 E-mail: iacouellnemartineztmtown.SOuthold.nv.us Email Restrtction: Restriction Type: Invoice to: @ COq:JoI'Ml: Billing Mdrl:$$ Payment Term: Payment due upon receipt Payment: Check Mrkl Segment Government - State/local o 1~,~~.~~.(,~.~llsl__ J.!"-x eKemption tI To Follow :s~Iy.e~y~~!!tT~[J!l.~__Il~!!jr Q!!l~f "t P.O. tI To Follow Lead Source: Call1r'lf CUlTonl Cu.tomer- Misc. ti'}"'1II.l\lJI:I:"''1:II:.1:.1I~IC'llml..ml'l,,'n.h' ClasllD: End User Company: Address 1: Address 2: City: State: COUNTY: F.Q.B.: Southold Town Human Resource Center 750 Pacific Streel Po Box 85 Mattituck NY Zip: 11952 Contact Name: Tille: Phone: Fax: E-mail: Shipping Method: Freight Collect Account: Ms. Jacouellne Martinez 631-296-4<160 631-298-<4462 laooueline.martlnez@town.southold.nv.us FedEx - GROUND powerheart AEO G3 Plus AHA.ali ned Automatic Packa AED 9390A-501 P 2 495.00 $ 1 346.62 U r.deO lion Adult Defibrillation Pads - two- ear shelf life Read Kit for 9300 series AEO G3: indudes nitrile loves Ca in case for 9300 series AED G3 AEO Accessories AEO Accessories AED Accessories 9131-001 5550-003 168-e00o-001 43.95 59.95 99.95 18D-2022-001 65.00 u.lln. Martinez Ilne.ma In z W Res onse Pro ram Mana ement Res onse Pro ram Mana ement RPM Accessories RPM Accessories RPM Accessories RPM Accessories Miscellaneous field COMMENTS/CONTRACT NOTES: ....Quote Explr.. In 60 Day. .... This quote is per the NY state contract PGB-00549. $ $ $ $ $ $ $ $ $ $ $ $ Subtotal: $ 1,411.62 Sales Tax: Shl In : NA TOTAL 1411.62 BY SJGHING THJS AGREEMENT, CUSTOMER REPRESENTS THA T THEY ARE AUTHORIZED TO PURCHASE AND AGREES TO CARDIAC SCfENCE TERMS" CONDlnONS. AED Innd for rn rf h I Aulho1fz~d S/gn~ture: Print N.",.: TdJo D~": for PAYMENTS Mall to: Cardiac Selene. CorporaUon Dept. 0587 PO Box 120587 Dallas, TX 75312-0587 FAX TO: FAX TO: 425-402-2064 Cardiac Seloneo Ordor Entry Sales Representative ~>l~_~_ _''''1 YNMI cardlacaclence com E-mBil: cUSlomerS~l\IiceOcardlacacJence.com Nlld.q: CSCX Cardiac Sclenee corporation 3303 Monte Villa Parkway Bothell, WA 98021 Tel: +1.800.991.6465 R~g 29 2007 11:~~nl' . ~o~ H ~eeve Hgenc~. 0312983850 e._1__._ ACORD CERTIFICATE OF LIABILITY INSURANCE I DATE (MMlDDIYYYY) n< 08/29/2007 PRODUCEll. Phooe (631) ;?98-47OO F;oc 63'-296-3~50 THIS CERTIACATE IS ISSUED AS A MATTER 0: INFORMA.TION ROY H REEVE AGENCY. INC. ONLY AND CONFERS NO RIGHTS UPON THE C ERllACATE PO ElOX 54 HOLD ER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR MATTITUCK NY 11952 At. TER THE COVERAGE AFFORDED BY THE POlICIES BELOW. INSURERS AFFORDING COVERAGE NAIC# - ._",- -- ------ u - - ---,. INSURED INSURERA: MARKEL AMERICAN INS CO ._.~ 2~.9.~__ TOWN OF SOUTHOLD INSURER B: -- C/O SOUTH OLD TOWN HALL INSURER C; P.O. BOX 1179 , .__u. ...--- SOUTH OLD NY 11971 INsuRER 0: , .------- - -.- ---- , INSURER E: i COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLley PERIOD INDICI\TEO, NOTWll ;STANOING ANY REOUIRUAEJJT, TERM OR CONDITION OF ~Y CONrRACT DR OTHER DOCUMENT WrrH RESPECT TO WHICH THIS CERTIFICATE tMy BE ISSU:O OR MAY PERTAIN, THE INsuRANCE AfFORDEo BY THE I'OllCIES DESCRIBED IlEREIN IS SUBJECT TO ALL THE TERMS, EXCLUStoNS AND CONDITIONS OF SUCH POLICIES, AGGREGATE lIMllS SHOWN MAY HAVE BEEN REDUCED BY PAID CLo'JMS. .._-- . .- ---.----- I~~:II~~ TYPE OF INS URANCE POLICY NUMBER P~~~~~~~E ~~~.~":=N UMTS ! ~NERA.llIABIUrY CPEL-1001-07 01/01/07 01101/08 EACH OCCURRENCE I' 1,000..0QQ. X COMMERCIAL GENERAL LIABILITY DfoJMGE TO REtlTED . N/A - --=-l- CLAIMS MADE ~ OCCUR PRE"'.SES(E.IIlI:o<:unlOOI) , MED. EXP (Any 011. per:ton) !-_--_._-~--~!~ I .- A i X $50,000. DEDUCT1BlE(SIR) PERSONAL & MJV INJURY _ _ ' 1.00~~ , - I OENERAlAGGREGATE , 3,0.0",000 GEN'l AGGREGAliU~IlT APPLIES PER~ I ~----.--- PRODUCTS-COtv'P/OP AGG , 1.000,000 I ~n PRO. n I .._.-..- POLlCY JECT LOG I , AUTOMOSlLE WASlllTV COMBINED SINGLE LIMIT , -'-=,- I (Eaacoldenl, , --1 ~1.fY AUTO ..__..0 ; All OVINEO AUTOS ElODlL Y 11\1JURY i -' (Perpenoon) , SCHEDUI EVA-UTOS -- . -- - HIRED AUTOS SODILY It-lJURY NON-OWNED AurOS (PPJracc;:ldMt) , - .. -. .--- ._'u.u_. - . .....---- -.- PROPERTY1~AMAGE , (Pereocldenl GARAGE LIABILITY AUTO ONLY. EA AG.<;:IDEN] , ==i ANY AUTO OnlE.R THAN EAA;C I, -~_._~_..~ .._~. AUTO ONLY: A-,G , EXCESS I UMBREt..LA. UABlllTY EACH OCCURRENCE , 0- OCCUR 0 ClAIMS MADE AGGREGATE . -- , ..- ~~----- ~-==t DEDUCTIBLE. , ---_..--- I RETENTKJN :J , WORI(ERS COMPENSATION AND IWCSTATUo,l 101>,. TORVlU.llTS ----.-- . EMPLOYERS' LIABILITY .~ EL EACH ACCIOE NT . AN'( PROPRla;TORJPARTIoERlEXECUTlVE --.- OFFICERlMEMOEA EXCLUDED? E.L. OISEAS E-EA EMPLOYE : ~--,.._~_..- -- lIy.~, lJ..~c'l"" urNIOI E.l. [)ISEASE~POLICY LIMIT . SPECIAL PROVl810MJ ~I- OTHER: \ . DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENTI SPECIAL PROVISIO is CERTIFICATE HO~DER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CAN ~LlED BEFORE THE EXPIRATION DATE THEREOF. THE ISSUING INSURER WILL Et OEAVOR TO MAlL 10 DAYS WRnlEN NOTICE TO THE CERTIFICATE HOLDER ~D TO THE lEFT, BUT fAILURE COUNTY OF SUFFOLK TO DO SO SHAU IMPOSE NO OBUGATlON OR UABILllY OF At<< -(INO UPON THE INSlIRtoR. P.O. BOX 6100 ITS AGENTS OR REPRESENTATIVES. HAUPPAUGE, NY 11188 AUTHORIZED REPRESENTATIVE ~~ Attention: .. ACORD 25 (2001/08) Certificate # 10248 @ACORD(ORPORATION 198B .Rug 29 2007 11:23AM Ra~ H Reeve Agenc~ . 6312983850 -_._--~-- IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A sta :ement on this cert~icate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain polici ~s may require an endorsement. A statement on this certificate does not confer rights to the certiflcat" holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on lI1e reverse side of this form does not constitute a contract be~ veen the issuing insurer(sl, authorized representative or producer, and the certificate holder, nor do"s it affirmatively or negativeiy amend, extend or alter the coverage afforded by lI1e policies listed thereon. ACORD 25-8 (200 1/08) Certificate 1110248