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HomeMy WebLinkAboutPurchase of Road Equipment . Form A.C. 142.T.H. 19 CONTRACT AND SPECIFICATIONS FOR THE PURCHASE OF ROAD EQUIPMENT By Authority of Sections 142 and 266, Highway Law This is a contract to purchase the following road equipment....~~...(;!,Ll:I!?4~...~2.J,Z..~".w....Ii1Ill:)...!:~1,<:... ....~.~.~~~.~..~:t.I?:..:t.I?:~...f.~~~~~...~:r.~s..:....~'J.~...:r:r.~!.~...IP.,y.~..'!I.'J...P~~...~.Ii...~.l1~...r.:r.~~~........... (Set forth herein or attach detail specifications upon which bids were based.) ....?.I'J...:t;l'...:t;~!7...I:':!7~;....'f.!7.S.~...~~.!l~~...~~~.;...~::.:a:..~~.o.P...~...~.ll~~.~~:t.}~..~~~~~...~...F.~~~:h.~. li~ht; IlU'ectional silmals; Headlight on cab; 2 front tow hooks; Identifications lights; .........J;f.:"..............................................~:.:-=-........................................................................................................................................................... Flags & flares; 50 Amp" Generator; Spotlight; Heater & defroster; Wheel lugs - dual to ............9................................................................................................................................................................................................................ single; Rear wheel flaps; Spare rum; ............................,...",....."......................................................""....,."",..............,...,..,...."...............""....................,."....",...................,......,...... ...........................................,.........,.....,.,.....,..",..,."",.....,.,.....................,............,.,......",..,.........,.........,.."..................."..,...,...........,........"..,...... entered into this..J9.:t.I1,..day of..........l'l?Y.~1;>J.7:r..L...., 19.AJ,. between Town Superintendent of Highways of the Town of........................?9Mt,):~!?.4.l,................................................., in the County of ..............~~.f~~.............................................. New York. and ......~;~Jp.~...~~hm~ry...9.9.,.j;..;fuc::.':L...................... the Vendor, whose principal office is located at .....g9r.~~.,..~..J!?r.~........................................................................................ (P. o. Addreso) for a total price J~~~.l')'a.~..~.~".~~...~.~~:t;...~~...~~:f.~;y:~~~I,1~...~..l:)()a\Wrs ($.:I:~~~~:~.~.?..........). This contract has been awarded to the aforesaid Vendor who was the lowest, responsible bidder determined by receipt of sealed bids which were publicly opened and read at the time and place stipulated previously in a public adver- tisement for such bids in accordance with the provisions of Article 6-A of the General Municipal Law. A resolution authorizing the purchase of the above named equipment was passed by the Town Board of the Town of .................::;.~':l~.1l'??4............................................................... at a meeting held .....Il:Cl!~~...:2:8........:...................... 19......~ The resolution further directed that when this contract has been signed by the Town Superintendent of Highways, the Vendor or his agent, and approved by the County Superintendent of Highways, of the above county, it becomes effective and that upon delivery of the equipment named and its aeeeptance by the Town Superintendent of Highways. the Super- visor shall pay for it in the following manner: (1) By delivery to the Vendor of machinery or equiRment as per list on reverse side hereof at an agreed value of (Strike out If Dot applicable) $............................................................. (2) By a cheek for $...!I;!-.a~~~.Q9........................ drawn on the machinery fund. (Strike out if Dot applicable) (3) By delivery to the Vendor of a cheek for $..................................................... (Strike out if Dot applicable) It is agreed that the title to said machinery or equipment mentioned at "(1)" above shall remain in the Town until delivered to the Vendor at the time mentioned, and further that said machinery and equipment may be used by the Town until delivered to the Vendor and at such time it will then be accepted by the Vendor at the value mentioned providing that it is in as good condition as at present, normal wear, tear and usage excepted. (Strike out the abave paragraph if not applicable) The Vendor guarantees the above described equipment against defective workmanship and material for a period of .........~..............dayS and that it will be delivered in first class condition at...........:I'~~.!?!ili.-.~.,....~~..!~:r.~........................... '>.. .......,......................,.....".............,...."....'".....".................................".",.,....."."..",.".....,..".....,...."..,.",...........".................".....,.......,......,......... not later than the...;!,5.1<b..day of.....~.~1!Y.:'Y............................, 19.....Q? The Vendor hereby agrees to the provisions of Seetion 103-a of the General Municipal Law which requires that upon the refusal of a person, when called before a grand jury to testify concerning any transaction or contract had with the state, any political subdivision thereof, a public authority or with any public department, agency or official of the state or of any political subdivision thereof or of a public authority, to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant question concerning such transaction or contract, (a) such person, and any firm, partnership or corporation of which he is a member, partner, director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any contracts with any municipal corporation or any public department, agency or official thereof, for goods, work or services, for a period of :five years after such refusal, and (b) any and all contracts made with any municipal corporation or any public department, agency or official thereof, since the effective date of this law, by such person, and by any firm, partnership, or corporation of which he is a member, partner, director or officer may be cancelled or terminated by the municipal corporation without incurring any penalty or damages on account of such cancellation or termination, but any monies owing by the municipal corporation for goods delivered or work done prior to the cancel- lation or termination shall be paid. The Vendor hereby agrees not to assign, transfer, conveyor otherwise dispose of this contract, or his right, title, or interest therein, or his power to execute the same, to any other person or corporation without the previous consent, in writing, of the Town Superintendent of Highways. The Vendor hereby certifies that there are no Federal or State taxes included in the above purchase price and that he is the only intermediary between the manufacturer and the purchaser. This contract comprises the entire contract between the parties and supersedes any and aU other agr.cements respecting the property herein described. IN WITNESS WHEREOF. said Vendor and Town Superintendent of Highways have hereunto set their hands and seals in triplicate on the day and year first above written. ^ ~~~~~~'~''''''~''''(SEAL) '-->>~ ... .................................................................. ...... ...........g::~~~ri~t~t.~j"iIi~;;;~ii....................... Its .;::;;7~::a~~~~i)............................. .....4.~~fri?1!~.~.(SEAL) NOTE: This contract is for use when the purchase price of the equipment is over $1.000. It must be executed in triplicate and delivered to the county superintendent of highways. If approved by the county superintendent, he shall file one copy in his office and within ten days of the date of his approval file two copies with the town clerk. The town clerk shall file one copy and deliver one copy to the Vendor. A COPY OF THIS FORM IS NOT REQUIRED TO BE FILED WITH THE STATE COMPTROLLER EXCEPT WHERE APPLICATION IS MADE PURSUANT TO SECTION 104.10, SUBDIVISION 3, OF THE LOCAL FINANCE LAW. Approved: ~ II~ I 'a J ";: " :;- rn ~ Eo< ,s .to ]~ ~ 0 :.a .~ ",'" ..1l.!l :s! m g fi ... " ':'5 o " " t ~ " m m "~ " i~ ,fj", " :; 11 " ~ca ~:s! ~ g o~ 'S..8 ;tll< ~..r .. 11 "6 :l ~ '" 0 ~Eo< .~ " ~~ ~.s ~D2 I<l iO' '" I< i:; rnltl fzl E-t o Z Contract For /4 Purchase of Machinery and Equipment C-~- Town of ..............1).~:':l1;.11<?:L4.................. County of ... .........S-Jl..::,"f.q;).k...... .... ........ ...... ... .... ... .... ...... Dated ...................~'?Y:~?~..)()................. 19...~ If any machinery or equipment is accepted by-the Vendor In lieu of any part of the purchase price named herein, the following describes machinery. or equipment so accepted and the amount allowed. DESCRIPTION OF MACHINERY VALUE $ $................. $................. $.............. $................... Approved: .......,.... ...... ......... ...... ....... ........ .... ....... 19........ .. .......County Superintendent ot Highways. /u.. . (, I 'It/ ~~~. ~a:::::~ ~7- Filed::. ...... ............ .......... ...... .......... ....... ... ............. 19........ . -- --, 5.10.51.5M (6C-265) Fonn A,C. 143-T.H.20 Department of Audit and Control Ir(,{ Suggested Form of Resolution For Town Highway Machinery Purchasell Resolution by (Justice of Peace) (T?1l:lR <:, I 11mau) ......~................................................... Seconded by (JufltiBl .. K_~,,) (Town Councilman) ~~........................................... Whereas, the Town Superintendent of Highways did. on the....z.~~.ll....day of...............N.!>y~~7.......... 19...g.. duly recommend the purchase of certain (machinery) (equipment) (tools) pursuant to the provisions of Section 142 of the Highway Law, Now, Therefore, Be It Resolved that pursuant to Section 142 of the Highway Law the Town Super- intendent of Highways is hereby authorized to purchase, in accordance with the provisions of Article 5-A of the General Municipal Law, with the approval of the County Superintendent of Highways. the following: One (1) NEW Model B4-4217 FWD truck complete in accordance with the specifications ";;;;;~~h~"h~;~t~';":.:dth"'th~"i~ii~"~';~'~'''632''"T~~~i~"~i;;:i~~":Ll3"p~~~"t~"'th~""'" ::~;;~~:::~h:~:~::~~~:::~~~:i::~~~~:::~~~~~::~i.~~i:::~~~::~~~p.::~::i~i:~:i:~~~~;j~:::~~~~~::~~:. ...F.:I,~~~.e.~..~~~!:!...~~~~.i.".~..!?1.~.l!l.!...~~~.<g~~~...~~...C?Il~.\...2...~~!!:~...~~...l.:?~~.~.!...~~!!:!:1.~~.c.lltionS lights; Flags and Flares; 50 Amp. Generator; Spotlight; Heater and Defroster; Wheel ........................................................................................................................................................................................ .. ~~~...~...d.~...t.()...~.~.Il~~.!...R.~~..~~~~~..~~'?~.!...~'?.::::.~..~.~~.................................. ... ........................ ......... ~~~. ~..;;;~~~~;;;..~~~~. ~~:F.~~~~~:.~~~i.~~:::~~~~~..h.~.~....~~[t.y.~.i.~~.....~..:Ci}/~??.................~~;;~;~ ($...~lj..~~,5.~~.~~..............). delivered at......... ..P.El~().Ili.~ ~....................................... ................... ................... N. Y., and to be delivered on or about.........J.~~~!L~?.L.................................................. 19....~... The Town Superintendent of Highways is hereby authorized, subject to .the approval of the County Superintendent of Highways. to surrender to .the vendor................................................................................ .....-.....................................................................................,............................................................................................ .........................................................................................................................................................................,.........,.-,- as part payment for the above (machinery) (equipment) (tools) to be purchased. The terms of payment will be as follows: 'frade-in allowance Check drawn on Machinery Fund Check from proceeds of obligations Total $........................................ ..~................. :ttfjg38~.GG $........................................ A contract of purchase for the item(s) purchased shall be duly executed between .the Town Super- intendent of Highways and such vendor, and when duly approved by the County SUDerintendent of Highways, it shall become effective. When such contract has been duly executed and approved. the Supervisor is authorized .to complete such purchase upon delivery of the item(s) purchased in accord- ance with the terms of such resolution and such contract, and to pay the above amount(s) specified to be paid by check or checks (1) by a check drawn on the Machinery Fund (Item 3) for............ $...~~.!.8.5.~.~~.............: (2) by a check in the amount of $................................. drawn on the account established from the proceeds of obligations to be issued pursuant to the Local Finance Law to finance such purchase. Suehl obligations will be authorized to be issued by this Board by a separate resolution. (over) ~ r.' Vote of Town Board........ (Aye) Vote of Town Board........ (Aye) Vote of Town Board........ (Aye) a (Ne,t .........,,:.~~.....................................Sl.lJlervisOr (NaN .......~..............................I?:'~...,~~:cli~ (~ ........~/~~:................................I~~e~~~:Jf:an . (~) ..........~..........................................{?UStice&f P~ice A ;t: QWB un", ~oIn ()lay) ..........:~......:.............................................{fUSti~ of p~ice 9WIl 8Ull1H ftl8B Vote of Town Board........ (Aye) Vote of Town Board........ (Aye) (Type or write in names of Town Board members and indicate how they voted) State of New York } County of.......~~f?~.!................... ss.: Town of..........~.?~~l:~:L.~,.........,....... . . I. ............................~.~:?~~..;\l:~~~.?;~..................................,...........................Town Cl"k of the Town of .............,..................SQ)lthool.d.....................:..... in the County of..........$.1-\f.f.~:j,\L................................;..... N. Y. do hereby certify that I have compared 1;he preceding ~opy of a resolu.tion ~th the original ther.llof. duly adopted by the Town Board of sUc9- town at a (regular) (speeieI-) meeting of such board held on ...../l::~.........:2:1f:..... 19~.I.... and that the same is a true and correct copy of such resolution and of the whole thereof. In Testimony Whereof I have hereunto set my hand and affixed. .the seal of said Town this ........2:7'-.......day of......../r~~.................. .19..9.L . . , . , (Town Seal) .~~~1rh~~..L........... .................s.?~~~.<;>.~~......................................N. Y. (The foregoing' is a suggested form of resolution to be used at a town board meeting in connection with the purchase of town highway machinery. equipment. or tools. under Section 142 of the Highway Law. It does not have to be followed in the exact language used. If it is followed. it should be changed. where necessary. to fit the circumstances.) \, .~ ...~. SPECIFIOATIORS FOR TRUCK AN D EQUI PMEN t The vehiole and equipunt to be furnisbad under this contraot 8hall include tile following i UIIUI and .. the tollow1Xlg speetfications which 8hall be min1I1lUlll specification8 unleu otherwise stated: ~del: Weh:b.1it lib.eelbaset Enp:ine: Olutolu S te erullu '-be model bld on shall be a fou:r-wb.eel drive t:r1acle and the latest current 1Il0del ln prodUction. To be of constant four wb.eel drive type. Con- verdon of declu tching type front axle. are not aoceptable. The gron vehlcle weight rating shall be not len than 40.000 lb.. and tba dr'1 ohan18 weigb.t, including cab and dual t1rea, shall be not less than lO,700.lbs. Tb.e wb.eelbase shall not exceed 150". Not le.s than 6 oylinder. developlng 212 B.P. at not more than 3.000 R.P.M. Ou. In. 41splaoe- unt at least 500. Torque ft. lbs. 444 at 1,600 R.P.M. Beavy duty single disc, 14" diameter wi th ferramic facing. Torque capad t,- at leas t 955 ft. lb.. Steerlng gear shall be calll and twln roller, and power assist shall be hydraullc type, Vlcleers, Ross or equal. ~an.lIIi.sion: 1'ranslll1ss1on ahall provide not le8s tl1a.n five (5) speed8 forward and one (1) reverse, and shall have a ran~e tor road speed in high gear of not less than 45 MFR. It sba1l bave an overall low rat10 in flrst gear low range in the tran8fer of not less than 180 to 1. Tranalll1ss1on aball ban two (2) standard S.A.E. power talte-otts, one on each slde. 'fran8.fe:rt Transfer lUte1'C tla3J Axle. : 'lrans.fer sball be gear dr1ven o.f dual rmge type with not less tban 3:1 rat10 between high and low range. Power in high range to be transmitted through Helical gears and in low range through spur gears. Sball be turn1sb.ed to compensa te tor d1.fterence in tile .front and rear propellor shaft travel in R.P.M. Torque proportioned 1/3 to front axle. 2/3 to rear axle. A unually con trolled hydraulloally operated transfer di.frerential lock shall be furnlsb.ed of the alternate steel and tlber disc type. Front and rear axlea shall be full .floa ting type p-;,.""l, Stlrinlls: Tires: Whee~,.1 Cab: - Frame: Electric System: wi tb. single reduction drive and bJPoid geariDg. MiDi,mull axle oapaci tie a sball bet 15.000 Iba., tront; real" 26,000 Ibs. Axle housings ahall be of one (1) piece type with rellovable ditferential carriers. Front axle to be of ball and sooket design with 1nclined kingpins. Rear axle to bave l"8placeable bolted on wheel skein. and drive flang.. integral wi tb. axle sbatts. Front and rear axle s to bave a dr1 vel' operated deyice to stop ditferential action and prevent wheel spin. Front and rear capacities shall be equal to front and real" axles. Helper apl"ing. sball be fur- Dished on front IIprings widtb.a not less than )ft x 52ft on front. 'fl"Uck shall be equipped 111 th six (6) 12tOO x 20-14 pI,., tube type first grade tires, single front and dual rear. Wheels shallbs 20ft oast spoke type, 01" equal. Spare rill sball be tul"Disbe'd. Whilel lugs sball be turnished tor convel"8ion to lingle rear, wi th rear singles tracking wi th 1'l"ont t1r... Real" wheel reDlOTable IIUd flaps, shall be fur- Disb.ed. Oabshall be three (3) man steel ty'pe, with safety gla8s throughout. Width ot oab outaide sha1l1lre not lea. tban 721 inches at hip level. Three (3) cowl ventilators and two (2) window wings aball b e supplied. Seat to be of tour way adjuatable. Steering colulll1 to be jointed and adjuatable for driver colll1'Ol't. FOllowing equipment shall be tul'niahed with cabt sunvisor tor driver; interior rear view mir1'Ol'; two (2) outside rear view West Coast type I11r1'Ors; instrument lights; instrull8Dt cluater; including speedoatel", amlleter, oil preasure gauge. t_asp__ ature gauge, a:Srpreasure gauge, and fuel gauge; b.eater-detroater, fuel tank wi tb. 50 gallona lIl1nimua capac1 tr shall be turniahed. Shall be adequate for servi ce hel"8in deacl"i bed. Shall have total depth of not leas than lot" full length. Sball be construct.. ot cnrome manganese heat treated sheIC"witn ireaiating bending IIIODlent of 1,412,000 Iba. and section lIlOdulua of 17.65 cu. in. The electrical systell sball be 12 volt through- out. Generator shall bave a capacity' of 50 aasps. Batteries sball be 12 volt, capacity' of 90 amp. hours. Two sealed beam head lights sball be prodded, root ",ounted. The following addi t- ional lights sb...ll be .furnished, om spot light, . ":,'..... ""'H I$rall:QSt Other $q ul_en t: controllable from drlv$r's .eat, Oxle red flasber llght; vlsible f~nt and rear; two tail 11ghtsj also clearanoe ~~hts and reflectors requ1red b7 New YOI'll: state Uw. Selt-cancelling turn signal moun te d f.ron t and. rear . Brakes sbf.l1 'Ill vacuum. h7draulie not less than 16" x 4" .front or less than 16" x '''rear. 'fotal lining area not leu than 675 sq. In. Service brake shall be tour wheel hydraulic b1gh torque type with two (2) C711nders per wheel. Vacuum opera ted brake drums 1Il0unted a t the wbeels, frcnt and rear. Parking brake shall be drive . 11ne type wi th 1n ternal-external opposed shoes. otber equlpment shall include beav7 dutT tront bUlII.Per, tront tenders, steps, front tow 110011:8, rear heavy c!ut,. spring type pintle 11o0k, tlags and tlares, and all standard equ1plUnll and acceesor1es as curren t17 advertised on the 1Il0del bid. wbether or not tbey are included in these specifica tiOnll.