HomeMy WebLinkAboutSugested Form of Resolution For Town Highway Machinery Form A.C. 143-T.H.20 Department of Audit and Cm:rol
Suggested Form of Resolution For Town Ifighway Machinery Purchases
Resolution by ( ) (Town Councilman) ...................LQUIS, I)Fs4AHE3T
Seconded by (Justice of Peace) ( ............. ...... ?A.L.P.H.T.JT.ii?Li,
Whereas, the Town Superintendent of Highways did, on the....Zi.,.......day of....._January........ ._.__.
19.60, duly recommend the purchase of certain (machinery) (equipment) (tools) pursuant to the
provisions of Section 142 of the Highway Law,
Now, Therefore, Be It Resolved that pursuant to Section 142 of the Highway Law the Town Super-
intendent of Highways is hereby authorized to purchase, in accordance with the provisions of Article
5-A of the General Municipal Law, with the approval of the County Superintendent of Highways, the
following:
(1)..Nzw,_k%Q.Int rnational,. 92,,,cgmyiete„with.,New_Gar'Mood,.,
Model GC-2, .4 yard Ihmi 3ody, with .Model. .10,.ton Heist... ............ _..._ . .... . .. ........ . ...
..
......................................... ........-........__.........-................................................ ...................
..........
_........_.............._............ .............I..........._..................................................................... .....I.............
........... . ..............
........... ...... .. . ._...........
._........
..........-.......................................... .............................. ....... .................................................................................
,
for a maximum price of .1ne: thousand £i£ty-six and 25100 - - - - - - - - - - - .Dollars
($-.9 056.25. . ..........), delivered at Pecon ce..L. I. ._... N. Y.,
and to be delivered on or about............APril,.l5r...................................................... 19..60....
The Town Superintendent of Highways is hereby authorized, subject to the approval of the County
Superintendent of Highways, to surrender to the vendor..... ............................................._ .......... ...........
.....
Onp...U).. ...... ....................-......................................................................
........................................................................................................................................................................................
as part payment for the above (machinery) (equipment) (tools) to be purchased.
The terms of payment will be as follows:
Trade-in allowance $......,1x706.25
Check drawn on Machinery Fund ....Z,3.5 Q...__...,.,.,
Check from proceeds of obligations ........................................
Total $.......9,0.56.25................
A contract of purchase for the item(s) purchased shall be duly executed between the Town Super-
intendent of Highways and such vendor, and when duly approved by the County Superintendent of
Highways, it shall become effective. When such contract has been duly executed and approved, the
Supervisor is authorized ,to complete such purchase upon delivery of the item(s) purchased in accord-
ance with the terms of such resolution and such contract, and to pay the above amount(s) specified to
be paid by check or checks
(1) by a check drawn on the Machinery Fund (Item 3) for............ $................ .................
..:
(2) by a check in the amount of $ ..._... ............ . ....-, drawn on the account established
from the proceeds of obligations to be issued pursuant to the Local Finance Law to
finance such purchase. Such obligations will be authorized to be issued by this Board
by a separate resolution.
(over)
I
Vote of Town Board.... ... (Aye) (3W) .__ .F..04.RY._TUTHLL.L........__..._.....___. .... . ._ Supervisor
Vote of Town Board........ (Aye) (SW .......LES.TER..ALBER,T.SON........................... 34R9&,KKF44Me
Town Councilman
Vote of Town Board....... (Aye) ($3CjC)
LOUIS_,DEMIHI ST................ ......................TTown Councilman
Vote of Town Board........ (Aye) (I ) .......F??)LI? 1..TUTHJ h..........................................JJustice of Peace
Vote of Town Board.......- (Aye) (Nay) ._. ... CLARK jl{Justice of Peace
MMWM
(Type or write in names of Town Board members and indicate how they voted)
State of New York
County of.......SUFFOI.K..._._._..._.... ss.:
Town of...........SOUT}1QL11.................
I, ..... .._...................... .I.RLItT._;tIC OIrD._..__.................................. .......... ., Town Clerk of the Town of
........... ... SOU Nui)?
_ ..........I............................. in the County of.................SUFk.QLK......I......................... N. Y.
do hereby certify that I have compared the preceding copy of a resolution with the original thereof, duly
adopted by the Town Board of such town at a (regular) (special) meeting of such board held on
.......JQNMV-aX..26�h....... ........._...1 , 19.6.Q.... and that the same is a true and correct copy of such resolution
and of the whole thereof.
In Testimony Wheregf-�I_have hereunto set my h d and affixed the seal of said Town this
l....... ...day Of.......... .............. 19.
(Town Seal) down Clerk of the To of
..................SQ.-MiQ A...................................N. Y.
(The foregoing is a suggested form of resolution to be used at a town board meeting in connection with
the purchase of town highway machinery, equipment, or tools, under Section 142 of the Highway Law.
It does not have to be followed in the exact language used. If it is followed, it should be changed, where
necessary, to fit the circumstances.)
TEL. YAPNANK 4.3451•345(/2n
COUNTY OF SUFFOLK
DEPARTMENT OF PUBLIC WORKS
ALBERT CASS. COMMISSIONER
YAPHANK. NEW YORK
LESTER C. ECKART WILLIAM S. MATSUNAYE, JR.
DEPUTY COMMISSIONER CHIEF ENGINEER
July 6, 1960
Mr. Albert W. Richmond Town Clerk
Town of Southold
Southold, L. I. , N. Y.
Dear Sir:
I am enclosing herewith two approved co?ies of Contract and
Specifications for the Purdlase of Road Equipment for the Town of
Southold, covering the purchase of:
One new P & H Truck Crane Model 105B-TC - 12-1/2 Ton
Cap. , equipped for Clamshell and Dragline buckets, with
Chrysler Ind. 32 Motors in both Upper and Carrier, 9. 00 x
20 19-ply tires, Boom backstops, Front and Rear outriggers,
Rear fenders,
One New 5/8 cu. yd. Welman "Williams" Type Dragline
Bucket Model DXL, Machine to be completely in accordance
with advertised specifications.
Please deliver one copy to Vendor. We are mailing the extra
copy to Supt. Harold Price.
Very truly yours,
Albert Cass
AC:hl Commissioner of Public Works
enc.
cc. Supt. Harold Price.
5.10.57-5M(6C-265)
Form A.C. 143-T.H.20 Department of Audit and Control
Suggested Form of Resolution For Town Highway Machinery Purchases
Resolution by ) (Town Councilman) ..... DEKAFZSST
Seconded by ( ) (Town Councilman) .............wmL1'FI.TUTHI.Li...................I.......................
Whereas, the Town Superintendent of Highways did, on the....?5.........day of............41 ? ..................
19.CR..., duly recommend the purchase of certain (machinery) (equipment) (tools) pursuant to the
provisions of Section 142 of the Highway Law,
Now, Therefore, Be It Resolved that pursuant to Section 142 of the Highway Law the Town Super-
intendent of Highways is hereby authorized to purchase, in accordance with the provisions of Article
5-A of the General Municipal Law, with the approval of the County Superintendent of Highways, the
following:
One (1) New P & H ICruck Crane Model 105.B-TC 12 Ton Cap. , equipped for Clamshell
.........................................................................................................................................................................................
and :Dragline buckets, with Chrysler Ind. 32 Motors in both Upper and Carries,
.....................................................................................................................................:..................................................
..,9„00„x„20..,.. 0-gly.„tires,,,Bo�m backstops,.,,F,r,-cnt..and,Re�r„ outr�,pgers.,..,t�,ear fenders! -.
One (].) New 5/8 cu. ird We].man "Williams” Type Dra�line Bucket Model DXL, Machine to be
..............................................Y........................................ .................................................. ............
completely in accordance with advertised specifications.
........................................................................................................................................................................................
........................................................................................................................................................................................
.............................................................................................................................................................. ...................
.............................................................................................. .........................................................................................
_..............._..........__._..........................._........................... .................................._........................................................
for a maximum price otlt enty-one..th�usand..nine. hundred sixt;r & 004W..7-77.1 Dollars
($...21..,960.00..............), delivered at......Peconic,...L ..Ir..s.................. ..............................................I N. Y.,
and to be delivered on or about.................J???X..1 .....................................,...............1 19...60...
The Town Superintendent of Highways is hereby authorized, subject to the approval of the County
Superintendent of Highways, to surrender to the vendor...Qnet...
ll(*.Crane,..with.1I2..Y.d�..Dragline................................................uke .
................................ ....
.................................................................................................................-.....................................................................
as part payment for the above (machinery) (equipment) (tools) to be purchased.
The terms of payment will be as follows:
Trade-in allowance $.......... ..........
Check drawn on Machinery Fund .....,,,,,5,,5.00.00
Check from proceeds of obligations ......, 10;000.00
Total $.......4A969000..........
A contract of purchase for the item(s) purchased shall be duly executed between the Town Super-
intendent of Highways and such vendor, and when duly approved by the County Superintendent of
Highways, it shall become effective. When such contract has been duly executed and approved, the
Supervisor is authorized to complete such purchase upon delivery of the item(a) purchased in accord-
ance with the terms of such resolution and such contract, and to pay the above amount(a) specified to
be paid by check or checks
(1) by a check drawn on the Machinery Fund (Item 3;1 for............ $...5.}500.00
(2) by a check in the amount of $....IQ.9Q0...O.Q......... drawn on the account established
from the proceeds of obligations to be issued pursuant to the Local Finance Law to
finance such purchase. Such obligations will be authorized to be issued by this Board
by a separate resolution.
(over)
t
Vote of Town Board........ (Aye) lac) .........Y-Tiry..Tuthill...... . . .........Supervisor
Vote of Town Board........ (Aye) (2 ..........7stex:..A�bsa:i spn.................................
Town Councilman
Vote of Town Board........ (Aye) ~ .........Louis DPnuarest j
. .............................................jTown Councilman
Vote of Town Board........ (Aye) ( ...........xa7
.....,.p..h....Tu.........tYii..ll............................................JJustice of Peace
Vote of Town Board........ (Aye) ~ .......... JJuatice of Peace
IT
(Type or write in names of Town Board members and indicate how they voted)
State of New York
County of......SUffO.Lk:R................... as.:
Town oT.......... guthnl ...............
I. ...:............................ ........................................................,. Town Clerk of the Town of
..................S.o.1Ath21.d...................................... in the County of......................Suff.Eolk............................ N. Y.
do hereby certify that I have compared the preceding copy of a resolution with the original thereof, duly
adopted by the Town Board of such town at a (regular) (special) meeting of such board held on
.........Anti.Z..Utah.......................... 19-60..., and that the same is a true and correct copy of such resolution
and of the whole thereof.
I Testimony Whereo have hereunto set my;2 nd and affixed the seal of said Town this
....... ........day of........ .... . ... ....................... 18¢.e...
(Town Seal) Town Clerk of the To of
..........................Scuthnlxl............................N. Y.
(The foregoing is a suggested form of resolution to be used at a town board meeting in connection with
the purchase of town highway machinery, equipment, or tools, under Section 142 of the Highway Law.
It does not have to be followed in ,the exact language used. If it is followed, it should be changed, where
necessary, to fit the circumstances.)
Form A.0 142-T.H.19
CONTRACT AND SPECIFICATIONS
FOR THE
PURCHASE OF ROAD EQUIPMENT
By Authority of Sections 142 and 266, Highway Law
This is a contract to purchase the following road equipment....0?}e....U) Ijfew P..& H„CrB eA..Model„1,O.5B..TC
lxi...�aa...T. UP..k..CiAne.,...ecTdP.P.ed..far..P.1ampbal ....and...draglane...bucketq.;...zrath..Gku^�alez ..Zzid.
(Set forth herein or attach detail specifications upon which bid& were based.)
2 Motors„.a4n„both Upper„and.,Carrier,; 9.00 x 200 ply..tires,a,.Boom,backstops ,Front
.. ......
.aia..�^ear.,outrig�ers,.Rear fendersOne,°„(1) NFW S� ,cu,,,, i,, W�il�n .!!Will,iam;g!!..
Ing,,,,,,,
Drag'Line..Bucket Mo(iel DXL,..Machine to be„completely in .accordance.with.. iv.prtised. ....
spec;�ficationa e......................................................................................................................................................................................
..............................................................................................................................................................................................................................
entered into this.3Q........clay Of.........J ..................... 19.fiP, between Harold Price,
Town Superintendent of Highways of the Town of..........S.QIltho.ld................................................................ in the County of
.................S.uffalk............................................ New York, and ........MunlaipalMachinexy....ana..........................................
the Vendor, whose principal office is located at ..............ri.AX,',350.,...Ta.....Z,.. .......................................................................................
(P.O.Addrtea)
for a total price of '�?nty, .one„thousand nine hlindred.aixty„&„0!��100.Dollars ($... .a 9.6Q.*:Q9.........
This contract has been awarded to the aforesaid Vendor who was the lowest, responsible bidder determined by
receipt of sealed bids which were publicly opened and read at the time and place stipulated previously in a public adver-
tisement for such bids in accordance with the provisions of Article 5-A of the General Municipal Law.
A resolution authorizing the purchase of the above named equipment was passed by the Town Board of the Town
of ...........So.Utho)d................................................................... at a meeting held ...Apr11...2�`th.................................. 19..6Q..
'The resolution further directed that when this contract has been signed by the Town Superintendent of Highways, the
Vendor or his agent, and approved by the County Superintendent of Highways, of the above county, it becomes effective
and that upon delivery of the equipment named and its acceptance by the Town Superintendent of Highways, the Super-
visor shall pay for it in the following manner:
(1) By delivery to the Vendor of machinery or equipment as per list on reverse side hereof at an agreed value of
(Strike out if not applicable)
(2) By a check for $......rx,.5QQ. 0.0 .. drawn on the machinery fund.
(Strike out if not applicable)
(3) By delivery to the Vendor of a check for $...1Q.o.Q.00 .0..........................
(Strike out if not applicable)
It is agreed that the title to said machinery or equipment mentioned at"(1)” above shall remain in the Town until
delivered to the Vendor at the time mentioned,and further that said machinery and equipment may be used by the Town
until delivered to the Vendor and at such time it will then be accepted by the Vendor at the value mentioned providing that
it is in 8s good condition as at present, normal wear, tear and usage excepted. (Strike out the aboveparagraph if not applicable)
The Vendor guarantees the above described equipment against defective workmanship and material for a period of
...........W............days and that it will be delivered in first class condition at...................................................................................
................................................A.fi.(? f..s•...LN ...14 .........................................................................................................................................
not later than the...oft....day Of .......pig..
The Vendor hereby agrees to the provisions of Section 103-a of the General Municipal Law which requires that
upon the refusal of a person, when called before a grandjury to testify concerning any transaction or contract had with
the state,any political subdivision thereof, a public authority or with any public department, agency or official of the state
or of any political subdivision thereof or of a public authdrity, to sign a waiver of immunity against subsequent criminal
prosecution or to answer any relevant question concerning such transaction or contract,
(a) such person and any firm, partnership or corporation of which he is. a member, partner, director or
officer shall be disqualified from thereafter sellinir to or submitting bids to or receiving awards from or
entering into any contracts with any municipal corporation or any public department, agency or official
thereof,for goods, work or services, for a period of five years after such refusal, and
(b) any and all contracts made with any municipal corporation or any public department, agency or official
thereof, since the effective date of this law, by such person,and by any firm,partnership, or corporation
of which he is a member, partner, director or offices may be cancelled or terminated by the municipal
corporation without incurring any penalty or damagles on account of such cancellation or termination,
but any monies owing by the municipal corporation fo't goods delivered or work done prior to the cancel-
lation or termination shall be paid.
The Vendor hereby agrees not to assign, transfer, convey of otherwise dispose of this contract, or his right, title,-
or interest therein, or his power to execute the same, to any other person or corporation without the previous consent, in
writing,of the Town Superintendent of Highways.
The Vendor hereby certifies that there are no Federal or State taxes included in the above purchase price and that
he is the only intermediary between the manufacturer and the purchaser.
This contract comprises the entire contract between the parties and supersedes any and all other agreements
respecting the property herein described.
IN WITNESS WHEREOF, said Vendor and Town Superintendent of Highways have hereunto- their ds
and seals in triplicate on the day and year first above written.
11MICIF b &tAt�?HRttY CCteo :I25C•
Approved: ................... .... EAL)
r
i ) .. ......♦.... .. ...> ....
6. Its P16681dent
ti(....P.... . .. f..... . ... .........................................................................
Count C,Sa erintettdent o Highways (indicate whethe of«r9. at)
Town Su cnntendent of Highways
Nora: This contract is for use when the purchase price of the equipment is over $1,000. It must be executed in
triplicate and delivered to the county superintendentofhighways. If approved by-the county superintendent, he shall file
one copy in his office and within ten days of the date of his approval file two copies with the town clerk. The town clerk
shall file one copy and deliver one copy to the Vendor.
A COPY OF THIS FORM IS NOT REQUIRED TO BE FILED WITH THE STATE COMPTROLLER EXCEPT WHERE
APPLICATION IS MADE PURSUANT TO SECTION 104.10, SUBDIVISION 3, OF THE LOCAL FINANCE LAW,
e Contract For
Y
bPurchase of Machinery and Equipment
a
d
q '
'w
oTown of .........5.Quthold...............................................
m
County of .......Suffolk..................................................
F
d
� - Dated ...............y...................................................., 19........
R
If any machinery or equipment is accepted by the
P8 - Vendor in lieu of any part of the purchase price
d
named herein, the following describes machinery or
A
a equipment so accepted and the amount allowed.
d
b. a DESCRIPTION OF MACHINERY VALUE
.O
m � I
9 „ One used 1/2 yd. P Rx H Crane,...?I9SlSQ......Truak...Qrane $6.,46Q.00.....
d
mm .............................................................. $..........._.............
a�
B _ ......................... i
a „
0 0
B .............................................................. $..........................
ad
Approved: ................ 111 .
./.......... ...... . .../1111............., 194 .
X-7.. 1
'$ F . ...................County
" Superintendent of Highways.
0
PQ
� Y
.d
„y Filed: ..... ................... ................, 19....E
R
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.......... ............ a
W 'T
F
0
Form A.C.142-T.11.19
CONTRACT AND SPECIFICATIONS 00
FOR THE
PURCHASE OF ROAD EQUIPMENT
By Authority of Sections 142 and 266, Highway Law
This is a contract to purchase the following road equipment....................................................................................................
......om...(1)...aw..190... T; AR ^
;Ste 'Ath New
(Set forth herein or attach detail specifications upon which bids were based.y*.... ...... ....*. ..........................
......Gar.-Wo.od-Model... yard.Dw..b9dy..wjth..KQd01.A-.5.Q... ..................................
..............................................................................................................................................................................................................................
.................................. ........................................ .............................................I.................................................................. .................................
...............................................................................I.....................I.................................................................I.....................................................
..............................................................................................................................................................................................................................
entered into this..28........day of......Jan ................ 1909...., between HAROLD PRICE,
Town Superintendent of Highways of the Town of..........SaUth................................................................. in the County of
...............5140 .............................................I New York, and J6...I�....P.roduce & Fertilizer_..Co,ii..........................
...*......... ....*
..........
......*.. ....*...
the Vendor, whose principal office is located at .......RIverhead,...L....1,.....................................................................
(P.O.Address)
for a total price of ... 7...—.._.—.Dollars (s...9 056.2 ...........
This contract has been awarded to the aforesaid Vendor who was the lowest, responsible bidder determined by
=of sealed bids which were publicly opened and read at the time and place stipulated previously in a public adver-
t for such bids in accordance with the provisions of Article 5-A of the General Municipal Law.
A resolution authorizing the purchase of the above named equipment was passed by the Town Board of the Town
of ...Southold ...........1. at a meeting held .......44XP��....4.7�................... 19, 0
The ....that.....w'h'*'e'n'....this...contract has been signed by the Town Superintendent of Highways, the
Vendor or his agent, and approved by the County Superintendent of Highways, of the above county, it becomes effective
and that upon delivery of the equipment named and its acceptance by the Town Superintendent of Highways, the Super-
visor shall pay for it in the following manner:
(1) By delivery to the Vendor of machinery or`equipment as per list on reverse side hereof at an agreed value of
$ (Strike out if not applicable)
(2) By a check for $...7.J59:t99.......................... drawn on the machinery fund.
(Strike out if not applicable)
(3) By delivery to the Vendor of a check for$.....................................................
(Strike out if not applicable)
It is agreed that the title to said machinery or equipment mentioned at"(1)" above shall remain in the Town until
delivered to the Vendor at the time mentioned, and further that said machinery and equipment may be used by the Town
until delivered to the Vendor and at such time it will then be accepted by the Vendor at the value mentioned providing that
it is in as good condition as at present,normal wear,tear and usage excepted. (Strike out the above paragraph if not applicable)
The Vendor guarantees the above described equipment against defective wo:rlonanship and material for a period of
.........9.0..............days and that it will be delivered in first class condition at..............N99 it...Lt...Iit.................................
I............I................................................................................................................................................................................................................
not later than the...15.......day of....APX!a.................................. 19...60.
The Vendor hereby agrees to the provisions of Section 108-a of the General Municipal Law which requires that
upon the refusal of a person,when called before a grand jury to testify concerning any transaction or contract had with
the state,any political subdivision thereof, a public authority or with any public department,agency or official of the state
or of any political subdivision thereof or of a public authority, to sign a waiver of immunity against subsequent criminal
Prosecution or to answer any relevant question concerning such transaction or contract,
(a) such person, and any firm, partnership or corporation of which he is a member, partner, director or
officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or
entering into any contracts with any municipal corporation or any public department, agency or official
thereof, for goods, work or services, for a period of five years after such refusal, and
(b) any and all contracts made with any municipal corporation or any public department, agency or official
thereof, since the effective date of this law,by such person, and by any firm,partnership, or corporation
of which he is a member, partner, director or officer may be cancelled or terminated by the municipal
corporation without incurring any penalty or damages on account of Such cancellation or termination,
but any monies owing by the municipal corporation for goods delivered or work done prior to the cancel-
lation or termination shall be paid.
The Vendor hereby agrees not to assign, transfer, convey or otherwise dispose of this contract, or his right, title,
or interest therein,or his power to execute the same, to any other person or corporation without the previous consent, in
writing, of the Town Superintendent of Highways.
The Vendor hereby certifies that there are no Federal or State taxes included in the above purchase price and that
he is the only intermediary between the manufacturer and the purchaser.
This contract comprises the entire contract between the parties and supersedes any and all other agreements
respecting the property herein described.
IN WITNESS WHEREOF, said Vendor and Town Sup". te d at of Highways he hereunto set their hands
in n ei 1. ays e
and seals in triplicate on the day and year first above written
r ... .................
Approved: t!720�11 f (Vendor),
...... ....................... .... ...............(SEAL)
By ... .. ...............
................... ..........
**.....:...... ............
Its............. ....... —.-.0:C-........ . ................
...................ount ...
.............. ......................�' 2-C
tf,
y Superintendent o ways andidate whe"offic Km
own uperintenant of Highways
NOTE: This contract is for use when the purchase price of the equipment is over $1,000. It must be executed in
triplicate and delivered to the county superintendent of highways. If approved by the county superintendent, he shall file
one copy in his office and within ten days of the date of his approval tile two copies with the town clerk. The town clerk
shall file one copy and deliver one copy to the Vendor.
A COPY OF THIS FORM IS NOT REQUIRED TO BE FILED WITH THE STATE COMPTROLLER EXCEPT WHERE
APPLICATION IS MADE PURSUANT TO SECTION 104.10, SUBDIVISION 3, Or THE LOCAL FINANCE LAW,
t
lL7
d
c Contract For
i
q !
,n Purchase of Machinery and Equipment d
p
q
ac Town of ..........SOUTHQI,IJl..............................................
m
FCounty of ........SQU.................................................
m
yJANUARY....28.......................... 19. ..
� Dated ...................... .
R
If any machinery or equipment is accepted by the
p o Vendor in lieu of any part of the purchase price
bA named herein, the following describes machinery or
m equipment so accepted and the amount allowed.
R �
cDESCRIPTION OF MACHINERY VALUE
1951!..IInt!1. IhunP..Truck............. $1..706.25.
^ � d
N
d a $..........................
ma
mm
m
mb
B o ......
m x r................................. $........... ..............
.
q m
o C
B
...................................................... $..........................
FApproved:
�f" ..z.`�......
... ym
c0 Superintendent of Highways.'
m /
g Filed:............... :......... '...,
x
.................. .G............. . ...�... tsc. .....
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z ...............................................................................................