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HomeMy WebLinkAboutComputerization of Tax Rolls D��5�FF0(k�0 z OFFICE RNE=Y T LD ROBERT W. TASKER OI TELEPHONE TOWN ATTORNEY 4771400 425 MAIN ST. GREENPORT, L. I., N. Y. 11944 January 25, 1974 Hon. Albert M. Martocchia Supervisor, Town of Southold 16 South Street Greenport, New York 11944 Re: Bids for Computerization of Town Tax Records for 1974, 1975 and 1976 Dear Sir: I have prepared the necessary documents for advertising; for bids for the computer- ization of the tax records of the Town for the 1974, 1975 and 1976 fiscal years consisting of the Notice to Bidders, Specifications, Bid form and form of Contract and the same are enclosed herewith. With respect to the Notice to Bidders, you must insert in the second paragraph the time and date when bids will be received by you. The date for the receipt of bids must be at least five days after the Notice to Bidders appears in the newspaper. You must then arrange for publication of the notice in the Suffolk Times and the Long Island Traveller. The original documents sent to you herewith should be retained in your office to be used when the bid is awarded to the successful bidder. You should photostat a sufficient number of copies to be made available to persons interested in bidding on this work. If you have any questions, please contact me. Yours very trul , �1 ROBERT W. TASKER RWT:MY Enclosures NCNLOLLUSIVE GILDING CERTIFICATION (REQUIRED BY SEC'TIX 103-4 Cr" TETE GINERAL LUNICIPAL LAN) Section 103—d. Statement of non—collusion in bids and proposals to political sub— divisions of the state or fire district. (1) Every bid or proposal hereafter made to a political subdivision of the state or any public department, opency or official thereof where competitive bidding is required by statute, rule, regulation or local l.a:v, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under the penalties of perjury; Non—collusive bidding certification. (a) By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each perty thereto certifies as to its own organization, under penalty of perjury, that to the best of I=ffledge and belief: (1) 'Phe prices in this bid have been arrived at independently without collusion, con— sultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; (2) Unless otherwise required by law, the prices which have been gvoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bid— der prior to opening, directly or indirectly, to any other bidder or to any competitor; and (7) -,o has 'peen ada or will be, made by +he b,.9::^r to irduc.: an other percoa, partnership or corporation to submit or not to sr.bmit a bid for the purpose of restricting com— petition. 44b) A bid shall not be considered for award nor shall any award be made where (a) (1) (2) and (3/ above have not been complied with; provided however, that if in any case the bidder cannot make the £oreroing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reason-, therefor. Where (a) (1) (2) and (3) above have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public depart— ment, agency or official thereof to which the 'bid is made, or his designee, determines that such disclosure was not made for the purpose of restrictin& competition. The fact that a bideer (a) has published price lists, rates, or tariffs covering items being procured, (b) b.as informed prospective customers of proposed or pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same prices beinbid, does not constitute, without more, a disclosure within the meaning of sub— paragraph one (a�. 2. Any bid hereafter made to any political subdivision of the state or any public de— partment, agency or official thereof by a corporate bidder for orork or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulation, or local law, and where such bid contains the certification referred to in subdivi— sion one ori this section, shall be deemed to have been authorized by the board of directors of the bidder, and such authorization shall be deemed to include; the signing and submission of the bid and the inclusion therein of the certificate as to non—collusion as the act and deed of the corporation. Date ...............� '..r�:'g.... t.�. ..... ..... ...... ... .. ..... . ..... Legal= :�;na o'. person, firm or corporation BE SURE TO COMPLETE FOLLOWING SHEET �,r'y fhty y4x p.., .. ., ., . . .' - .r ". p...,a" ,.M. .'i..•°� ._'u ,-' ,,,.v.1.,. ....Y „„ N'--, R °w }��•Lv �3f�^jF LKS ADMINISTRATIVE SYSTEMS, INC. February 5, 1974 To Whom it May Concern: This is to certify that James Cuthbert, Vice President of LKB Administrative Systems, Inc. , be and he hereby is authorized to execute contracts and bonds in the name and on behalf of said Corporation, and to affix its corporate seal thereto; and such execution of any contract or obligation in this Corporation's name on its behalf by such James Cuthbert under seal of this Corporation, shall be valid and binding upon this Corporation. Authorized Signature M. B. L'Hommedieu Assistant Secretary Swo n to before me this 7 day of February, 1974 Notary Public February 11, 1974 Lockwood, Kessler & Bartlett Inc. One Aerial Way Syosset, New York 11791 Gentlemen: Thank you for your bid in answer to our request for bids for computerization of the tax rolls of the Town of Southold. Your bid was not the low one, and you were therefore unsuccess- ful, but we appreciate your interest. I am returning herewith your certified check #29840 in the amount of $900.00, which accompanied your bid. Yours very truly Albert M. Martocehia Supervisor Enel: I{ � i�� 1 r aEi e•R�. Y .z � �a BID i` TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK, FOR THE COMPUT- ERIZATION OF TAX ROLLS, TAX BILLS AND TAX w=° RECORDS OF THE TOWN OF SOUTHOLD. a+ 3, ry4�a The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Specifications" and form of "Contract", and this bid form, and that he hereby proposes to furnish all the materials, implements and incidentals and to furnish labor and do all the work required to computerize the tax rolls, tax bills and other tax records of the Town of Southold, Suffolk County, New York, in accordance with the price named in this bid as his own proper cost and expense, all in accordance with the specifications, form of contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations : herein proposed to be assumed at a total cost of jWeNi� -Six 'JlWysftwo The undersigned hereby agrees to enter into a contract, within five (5) days from the date of acceptance of this bid and to begin the work within five (5) days thereafter. In default of the performance of any of these conditions on my part to be performed, the certified check in the amount of $ ctft , �'� which is herewith deposited with the Town Board shall be paid to the Town of Southold for the benefit of said 'Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b), This bid or proposal has not been knowingly disclosed and will not be X V ij .r -Or •,'S "�+i� n� knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Dated:-/P17V - 9 Signature of Bidder Ami4L WaM �Aft ssR-i , IV 1)!q ( Busine,�'s Address of Bidder 6,vq,-4 ) i i i i -a-