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HomeMy WebLinkAboutInstallation/Maintenance of Street Lighting 11all be discontinuing its street resolution may not exceed five lighting services in the Town; (5) years. and Section 4. Each of the bonds WHEREAS, in accordance authorized pursuant to this with the provisions of Section 327 resolution and any bond an- of the Highway Law,constituting ticipation notes issued in an- Chapter 25 of the Consolidated ticipation of said bands, shall Laws of the State of New York, contain the recitalof validity the Board has applied to the prescribed by 552.00 of the Law Commissioner of Transportation and said bonds and any notes for approval of the Board's plan issued in anticipation & said COUNTY OF SUFFOLK, 1 to install street lights in and bonds, shall ' begeneral STATE OF NEW YORK, t as: along Town roads and highways obligations of the Town,pdyable J as defined by said Law; as to both Principal and Interest Stuart C . Dorman I RESOLVED BY THE TOWN by a 9dieeal tax upon all the , , , , , , , , , , , , , , , , , , , , , , , , , , , • , , being duly Sworn, BOARD OF THE TOWN OF taxable teal property within the SOUTHOLD, IN THE COUNTY Town without limitation of rate or says that . . he. . . is Printer and Publisher of the SUFFOLK OF SUFFOLK,NEW YORK (by amount.The faith and credit of the favorable vote of not less thanthe Town are hereby irrevocably WEEKLY TIMES, a newspaper published at Greenport, in said two-thirds of all the members of pledged to the punctual payment said Board) AS FOLLOWS: of the principal and interest on county; and that the notice, of which the annexed is a printed Section 1. The Town is hereby said bonds and provision shall be authorized to purchase and in- made annually inth��budget of copy. has been published in the said Suffolk Weekly Times stall street lamps in and along the Town byapproprlil�lonfor (a) One C1) Town roads and highways in the amortizatiotl and redemption once in each week, for . . . . . . . . . . . . . . . . . . . . weeks accordance with plans approved Ttaelfth i P PP of the bonds to matu[e in such or to be approved by the Com- year and (b) the payment of successively commencing on the . . . . . . . . . . . . . . . . . . . . . . . . . . missioner of Transportation.The interest to be due and payable in Febrtla 6 estimated maximum cost of said such year.-, day of . . . . . . . . . ua- . - 19. .__4 specific object or purpose, in- Section 5. Subject to the ci . . . . . . . . . . . .uding preliminary coats and provisions of this resolution and '''- -` ,y costs incidental thereto and the of the Law, pursuant to the Sworn to bef me this . . .L.C . . . . . financing thereof is $1oo,000 and provisions of 530.00 relative to the / 1 the said amount is hereby authorization of the issuance or day of appropriated therefor. The plan bond'anticipation notes, or, the Of financing includes the issuance renewals of said Notes and of of$00,000 serial bonds h finance 550.00 and 5556.00 to 60.00 of the said �C. . C o . . . .�. :. . t G C. appropriation and the levy of Law,the powers and duties of the a tax upon all the taxable real Town Board relative to Property within the Town to pay authorizing bond anticipation the interest on said bonds and the notes and prescribing the terms, Principal thereof as the same form and contents and as to the #- shall become due and payable. sale and issuance of the bonds Section 2. Serial bonds of the herein authorized and of any Town in the principal amount of bond anticipation notes issued in - $100,000 are hereby authorized to anticipation of said bonds, and be issued pursuant to the the renewals of said notes, are Provisions of the Local Finance hereby delegated to the Super- Law,constituting Chapter 33a of visor, the chief fiscal officer of the Consolidated Laws of the the Town. State of New York (herein called Section 6. The validity of the "Law"), to finance said ap- bonds authorized pursuant to this propriation. resolution may be contested only Section 3. the following ad- if: ditional matters are hereby (a) such obligations are determined and stated: authorized for an object or (a) The period of probable purpose for which the Town is not usefulness of said specific object authorized to expend money, or or Purpose for which the bonds (b) the provisions of law which authorized pursuant to this should be complied with at the resolution are to be issued,within date of publication of such the limitations of Section 11.00 a. resolution, are not substantially NOTICE 35 of the Law, is five (5) years. complied with,and an action,suit The resolution published (b) Current funds are not or proceeding contesting such. herewith has been adopted on the required by the Law to be validity, is commenced within 10th day of February, 1976, and Provided as a down payment twenty days after the date of such the validity of the obligations prior to the issuance of the bonds publication, or authorized by such resolution hereby authorized or if any notes (c) such obligation are may be hereafter contested only issued in anticipation of the sale authorized in violation of the if such obligations were of such bonds,in accordance with provisions of the constitution. authorized for an object or the provisions of Section 107.00 d. Section 7. This resolution shall purpose for which the Town of 5 of the Law. take effect immediately. Southold,in theCOlmty of Suffolk, (c) The proposed maturity of 1TF12-2320 New York is not authorized to the bonds authorized by this expend money or if the provisions of law which should have been complied with as of the date of publication of this notice were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the publication of this notice, or such obligations were authorized in violation of the provisions of the constitution. JUDITH T.BOKEN, Town Clerk BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED FEBRUARY 10, 1976, AUTHORIZING THE PURCHASE AND IN-. STALLATION OF STREP;T LIGHTS IN AND FOR THE TOWN, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $100,000, AP- PROPRIATING SAID AMOUNT THEREFOR , AND AUTHORIZING THE ISSUANCE OF$100,000 SERIAL BONDS OF THE TOWN TO FINANCE SAID APPROPRIATION. Recital WHEREAS,the Town Board of the Town of Southold, New York ("Board" and "Town") is con- cerned with the need to provide street lighting in the Town, having been informed that the Long Island Lighting Company NOTICE TO BIDDERS T NOTICE IS HEREBY GIVEN that sealed proposals are sought and regJ*P &HWe dAtW i, .furnishing Street $tures,to the Townbe received l3:026th day of February,'flg6`at- which time they will be publicly opened and read aloud. COUNTY OF SUFFOLK, j Specifications and form of STATE OF NEW YORK, I ss: proposal.may be obtained at the J Supervisor's Office, 16 South Stuart C. Dorman. . . . . . . . . . . . . Street, Greenport, New York. , . . _ . , . . . . . . . . . . . . beim dui Sworn, proposals must be made upon 9 Y and in accordance with the form says that . . .he. . is Printer and Publisher of the SUFFOLK of proposal and the Specifications therefor, WEEKLY TIMES, a newspaper published at Greenport, in said Each proposal must be ac- companied by the deposit of a county; and that the notice, of which the annexed is a printed certified check made payable to the order of the Town of Southold copy, has been published in the said Suffolk Weekly Times in the amount of $500.00 con- ditioned that if the proposal is once in each week, for ne . . . . . . . . . . . . . . . . . . weeks accepted, the successful bidder Twe 1 f h will, within 10 days after successively commencing on the . . . . . . . . . . . . .X. . . . . . . . . . . . notifications in writing,enter into Fn br ar 7 6 a contract to furnish said day of . . . . . . . . .�,_.)',_. . . . 19. . . . equipment as and when ordered by the Town. : . . . . . . . . . . . . . . . . . . . . . All deposits except that of the Sworn to bef9re lite this I. . . . . . . . successful bidder will be returned. day of . . G �til�y. 19.7.4: Upon the acceptance of his bid, if the successful bidder fails to . . . . . . . . .�. enter into a contract pursuant to the requirements of the Town . . . . . .l • . .G z.4 LG.G/:/./• .. � « fr!r � Board, then the bid deposit shag ,e forfeited to the Town of Southold as liquidated damages. Nf??CY R. Dor,7uASS The Town Board of the Town of ^--' 5s o:Nev 'tock Southold reserves the right to ` a ,* 7ty reject any and all proposals and to waive any and all informality in any proles should it be deemed in the best interest of the Town of Southold. An proposals must be signed and enclosed in sealed envelopes plainly marked 'Bid for Street Lighting Equipment" and ad-' dressed to the Town Board of the Town of Southold,16 South Street, Greenport, New York. - TOWN BOARD OF THE TOWN OFSOUTHOLD SUFFOLK COUNTY, NEW YORK Dated: February 10, 1976. 1TF12-2317 I NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for furnishinFixtures Street Lighting Brackets and Lamps to the Town of Southold.Bids will be received until 3:00 P M on he 26th whichay of time February, 1976 at they will be publicly opened and COUNTY' OF SUFFOLK, ! read aloud. s�. Specifications and form of STATE Or NEW YORK. proposal may be obtained at the Supervisor's Office, 16 South being duly Sworn. Street, Greenport, New York. Proposals must be made upon and in accordance with the form says that is Printer and Publisher of the SUFFOLK of proposal and the Specifications ',VEEKLY TIMES, a newspaper published at Greenport, in said therefor. N:ach proposal must be ae- companied by the deposit of a .aaunty^ ns3 that the notice, of which the annexed is a printed certified check made payable to oPY nas been published in the said Suffolk Weekly Times the order of the Town of Southold in the amount- of $500.00 con- ne ,�_ 1_ _ , . weeks ditioned that if the proposal is ace its each week. for acceptedthe successful bidder : ; - . . . . will, within 10 days after Snccesstvt=iy commencing on the - notificationsinwriting,enterinto da of a contract to furnish said Y equipment as and when ordered . . ... ... . . . . . . . . . . . . . . . . . . . . . . . . by the Town. All deposits except that of the Sworn to before me this successful bidder will be returned. day of . . : .'... ., ;. . . 19. . .•.• 1 Upon the acceptance of his bid, • • , , , , , ,, , , , , if the successful bidder fails to . . . .• • . • • • • . • . . enter into a contract pursuant to . , ,;, . . . . . .the requirements of the Town ' Board, then the bid deposit shall ,e forfeited to the Town of _r. ,t,_ Southold as liquidated damages. The Town Board of the Town of - - Southold reserves the right to and reject any and all proposals '- •-+ .� t^. .: to waive any and all informality in any proposal should it be deemed in the best interest of the Town of Southold. All proposals must be signed and enclosed in sealed envelopes plainly marked "Bid for Street Lighting Equipment" and ad-' dressed to the Town Board of the Town of Southold,16 South Street, Greenoort, New York. TOWN BOARD OF THE TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK Dated: February 10, 1976. 1TF12-2317 f T i r 1 . l III 1 I 71�4 I&I I 0�0 y STATE OF NEW YORK: SS : COUNTY OF SUFFOLK: JUDITH T. BOKEN, Town Clerk of the Town of Southold, New York, being duly sworn, says that she is over the age of twenty-one years ; that on the 19th day of February 1976 , she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner , in a most public place in the Town of Southold, Suffolk County, New York, to wit:- Town Clerk Bulletin Board, Town Clerk Office Main Road, Southold, N.Y. 11971 Bond Resolution of the Town of Southold authorizing the installati n of street lights - maximum cost thereof is $100, 000. 00. Judith T. Boken, Town Clerk Sworn to before me this 19th day of February 1976 otary Public ELIZABETH ANN NEVILLE NOTARY PU FlI_IC. Ca" of New York No. 52-8125854 Suffolk county Term Expires March 30, 19--X4 7-5 O /{/ e-.- N- ::.An = -"f. C�F"1 x � TELE?IiDNE su=[�v�s=c GaEEn'FGnT 9-05SC GREENP0 RT. L. 1., N. Y. March 10, 1976 Hinck Electrical Contractor Inc. 350 Moffitt Blvd. Islip, New York 11751 Gentlemen, Thank you for you bid for the replacement. of street lighting eouinment for the Town of Southold. Sour bid was -unsuccessful. Enclosed please find your check . for 5500.00 which is being returned to you. Very Truly Yours, Albert M. Martocchia Supervisor PROPOSAL TO THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK, FOR THE REPLACE- MENT OF STREET LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Specifications" and this form of Proposal, and that he hereby proposes to furnish all implements and incidentals and to furnish labor to do all the work required for the Replace- ment of Street Lighting Equipment in the Town of Southold, in accordance with the prices named in this Proposal, at the bidders own cost and expense, and in accordance with this Proposal and the attached "Notice to Bidders" and the "Specifications", all of which are attached hereto and form a part hereof, for the following price, to wit: 1. Removal of approximately 250 existing 400 watt MV light fixtures and install-- lightof 150 watt High Pressure Sodium 444 — light fixtures at a unit price of $ J — The undersigned further agrees that within ten (10) days after notifica- tion in writing of the acceptance of this proposal, he will enter into a contract for the work and furnish suitable surety to be approved by the Town Board of the Town of Southold on an indemnifying bond for the faithful and prompt performance and completion of the work specified in such contract in the amount of $5, 000. 00. In the default of the performance of any of these conditions on my part to be performed, the certified checkinthe amount of $500. 00 which is here- with deposited with the Town 13oard shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. By submission of this bid or proposal, the bidder certifies that (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bicder. Dated:_ 2 3 I Y 6Vt - Sli nature of Bidder 3S0 mfr,� ( ��--- Business Address of Bidder CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER. RESOLVED THAT 1e f" (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Street lighting contract for Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstate- ments in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by /y �/ rjy,�•f��g� Z�K corporation at a meeting of its Board of Directors held on the .3 day of 1976. Secretary (Seal of the Corporation) i CERTIFIED COPT' OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLTISIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER. RESOLVED THAT A. R. DOYLE ELECTRIC CORP. (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Street lighting contract for Town of Southold, Suffolk i i County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Lau' as the act and deed of such corporation, and for any inaccuracies or misstate- ments in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution i i adopted by __ A. R . DOYLE ELECTRIC CORP. corporation at a ! meeting of its Board of Directors held on the th da of 26-- y February 1976. i I (Seal of the Corporation) i ! i i i i I i I I By sugmission of this bid or proposal, thebi5der certifies that (a) This bid or proposal has been independently arrived at -without coIlusion i nth any other bidder or -with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be i knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competii.or or potential competitor; (c) No attempt has been or wrill'be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person j . I , signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties i ' r being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of i resolution authorizing the execution of this certificate by the signator of this r bid or proposal in behalf of the corporate bidder. jl Dated: February 26, 1976 Si;mature of Bidder Road_____ Business Address of Bidder i � i , i i I i PROPOSAL i I ' TO TEE TOWN OF SOUTHOLD, SUFFOLK i COUNTY, NEW YORK, FOR THE REPLACE- 14ENT OF STREET LIGH'T'ING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. The undersigned declares that he has carefully examined and {ully understands the attached "Notice to Bidders", the "Specifications" and this form of Proposal, and that he hereby proposes to f-srnish all implements and incidentals and to furnish labor to do all the work required for the Replace- ment of Street -Lighting Equipment in the Town of. Southold, m accordance with the prices named in this Proposal, at the bidders own cost and expense, and in accordance with this Proposal and the attached "Notice to Bidders" and the "Specifications", all of which are attached hereto and form a part hereof, for the following price, to wit: 1. Removal of approximately 250 existing 400 watt MV light fixtures and install- ation of 150 watt High Pressure Sodium light fixtures at a unit price of _ 2g, 65 The undersigned further agrees that within Len (10) days`after notifica- tion in A� riling of the acceptance of this proposal, he will enter into a contract i for the work and furnish suitable surety to be approved by the To-„-n Board of the Town of Southold on an indemnifying bond for the faithful and prompt performance and completion of the work specified in such contract in the amount of $5, 000. 00. In the default of the performance of any of these conditions on my part to be performed, the certified check inthe amount o.f $500. 00 which is here- with deposited -,vith the Town Board shall be paid to the Tovrn of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to tl;e undersigned. FO �, OFF50 C- U ,. IS❑R ALBERT M. MARTOCCHIA SUPERVISOR f1i TELEPHONE GREENPORT 7-0550 1 GREENPORT, L. I., N. Y. I i t 3 1 April 2, 1976 1 Pallen Maintenance Industries Inc. 117 Oak Drive Syosset, New York 1179I i i i Gentlemen: We are in receipt of the performance bond which you have completed. Enclosed please find your check for .j500.00 made out to the Town of Southold dated February 26, 1976. Very Truly Yours, I lbert M. Martocchia Supervisor i .c OFF lS❑R .+� T LD ALBERT M. MARTOCCHIA ©1 TELEPHONE SUIERV45OR GREENPORT 7-0550 GREENPORT. L. I., N. Y. March 10, 1976' Pa11en Maintenance 117 Oak Drive Y Syosset, New York 11791 Gentlemen: Thank you for your bid for the replacement of street lighting equipment for the Town of Southold. Your Bid has been accept ed by the members of the Town Board at their regular meeting held on March 9th, 1976. The next meeting of the Town Board will be on March 23rd, 1976 at which time if the necessary agreements as specified in the proposal are in this office they can be brought up at this meeting. Very Truly Yours, i Albert M. Martocchia Supervisor Ix E FEE EN P❑i2T. L. t., N. Y. March 10, 1976 Johnson Electrical Construct. Corp. 263 Caleb's Path Hauppauge, New York 11787 Gentle };, you for you 'bid OT the rep7occmc-nt of street lipting n.quipment for the Town o- Southold. Your bid was unsuccessful. Enclosed picese find your check for $500.00 which is being returned to you. Very Truly Yours, Al'b'ert M. Mmtonchid Supervisor C= �., C OFF .� ISR TM LD AL9ERIT M. MAR7OCCH1A TELEPHONE SUFERVISDP G REENPpRi 7-0550 GREENPORT. L. 1., N. Y. March 10, 1976 Broadway Maintenance G,rp. 205 Bethpage, Sweet Hollow Rd. Old Bethpage, NY 11804 Gentlemen: Thank you for you bid for the replacement of street lighting equipment for the Town of Southold. Your bid was unsuccessful. Enclosed please find yoir check for $500.00 which is being returned to you. I Very Truly Yours, , Albert M. Martocchia Supervisor OFF o ISOR T y, LD ALBERT M. MARTOCCHIAb[ TELEPHONE SUIERVISOR GREENPORT7-OSSG GREENPORT, L. I., N. Y. March 10, 1976 Ruland Electric Co. Westphalia rwa, Mattituck, iTY 11952 Dear Mr. kuland, Jr. Thank you for you bid for the replacement of street lighting equipment for the Town of Southold. Your bid was unsuccessful. Enclosed please find yourcheck for $500.00 which is being returned to you. Very Truly Yours, Albert M. Martocchia Supervisor OFF o $ LS ISOR T LO d y3 ALBERT M. MARTOCCHIA "1 y��A (� TELEPHONE SUI CPVISGR GREENPGRT 7-055❑ GREENPORT, L. I., N. Y. March 10, 1976 Aerial Line Contractors, Inc. 44 South Country Rd. Brookhaven, New York 11719 Gentlemen: Thank you for you bid for the replacement of street lighting equipment for the Town of Southold. Your bid was unsuccessful. Enclosed please find yoir check for $500.00 which is being returned to you. Very Truly Yours, Albert M. Martocchia Supervisor 0 Fr -EST M. MARTO C.".,H IA < TELEPHONE G RECNPGiiT 7-D SSD GREENPORT. L. L. N. Y. March 10, 1976 Hinck Electrical Contractor Inc. 350 Moffitt Blvd. Islip, New York 11751 Gentlemen, Thank you for you bid for the replacement of street lighting equipment for the Town of Southold. Your bid was unsuccessful. Enclosed please find your check for $500.00 which is being returned to you. Very Truly Yours, Albert M. Martocchia Supervisor I i I OFF � ISOR T LD ' 1 , ALBERT 1.',. MART❑CCHIA TELEPHONE 5UI'ERVISOR GREENPORT 7-0550 GREENPORT. L. L. N. Y. March 10, 1976 A. R. Doyle E4tric Corp. 9 Links Road Smithtown, New York 11787 Gentlemen: Thank you for you bid for the replacement of street lighting equipment for the Town of Southold. Your bid was unsuccessful. Enclosed please find yoir check for $500.00 which is being returned to you. Very Truly Yours., Albert M. Martocchia Supervisor i OFFh � LkISOR T LD ALBERT M. MARTOCCHIA ( TELEPHONE Sul-ERV110R GREENPORT 7-0550 GREENPORT. L. 1., N. Y. March 10, 1976 Commander Electric, Inc. 35 Davids Dr. Hauppauge, NY 11787 Gentlemen: Thank you for you bid for the replacement of street lighting equipment for the Town of Southold. Your bid was unsuccessful. Enclosed please find your check for $500.00 which is being returned to you. Very Truly Yours, Albert M. Martocchia Supervisor OFF v ;y4 ISOR ' T " LD ALBERT M. MARIOCCHIA ( TELEPHONE SU� ERVISCR GREENPGRT 7-0550 GREENPDRT. L. 1., N. Y. March 10, 1976 Mason, Nixon & Kennedy Inc. 347 Madison Ave. New York, NY 10017 Gentlemen: Thank you for you bid for the replacement of street lighting equipment for the Town of Southold. Your bid was unsuccessful. Enclosed please find yoir check for $500.00 which is being returned to you. Very Truly Yours, Albert M. Martocchia Supervisor OFF ISOR �Y T � D ALBERT M. MARTCCCHIA QI TELEPHONE SU-ERVISOR GREENPORT 7-0550 GREENRORT. L. I., N. Y. March 10, 1976 L.K. Constock d Co. , Inc. 2521 Long Beach Rd. 0ecanside, New York 11572 Gentlemen: Thank you for your bid for the replacement of street Lighting equipment for the Town of Southold. Your bid was not acceptable because as per the specifications there was no bid deposit included with the bid. . Very Truly Yours, Albert M. Martocchia Supervisor i I i I iI rev ti OFFS 1s ISOR TD ALBERT M. MARTOCCHIA D' 1 LTELEPHONE 50�ERViS OR CREENPORT 7-0550 GREENPORT, L. 1., N. Y. March 10, 1976 Suscomaint, Inc. 9 Clarmont Ave. Holbrook, New York 11741 Gentlemen; Thank you for you bid for the replacement of street lighting equipment for the Town of Southold. Your bid was unsuccessful. Enclosed please find yoi check for $500.00 which is being returned to you. Very Truly Yours, Albert M. Martocc.hia Supervisor c� :23 1,oc-e . I 'es co-v -� rtr�2 ey f 7g- cig �� �✓ ski li j� PROPOSAL I I TO THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK, FOR THE REPLACE- MENT OF STREET LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Specifications" and this form of Proposal, and that he hereby proposes to furnish all implements and incidentals and to furnish labor to do all the work required for the Replace- ment of Street Lighting Equipment in the Town of Southold, in accordance with the prices named in this Proposal, at the bidders own cost and expense, and in accordance with this Proposal and the attached "Notice to Bidders" and the "Specifications", all of which are attached hereto and form a part hereof, for the following price, to wit: 1. Removal of approximately 250 existing 400 watt MV light fixtures and install- ation of 150 watt High Pressure Sodium light fixtures at a unit price of $_�3Se� The undersigned further agrees that within ten (10) days after notifica- tion in writing of the acceptance of this proposal„ he will enter into a contract for the work and furnish suitable surety to be approved by the Town Board of the Town of Southold on an indemnifying bond for the faithful and prompt performance and completion of the work specified in such contract in the amount of $5, 000. 00. In the default of the performance of any of these conditions on my part to be performed, the certified check inthe amount of $500. 00 which is here- with deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. ' I By submission of this bid or proposal, the bidder certifies that (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That. attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Date d:_ z,23� � tic z7 -l//L��P$i�IEx S' ature of Bidder Busi ess Address of Bidder [J CERTIFICATE OF SECRETARY 1, HARVEYCOHEN, duly elected and acting Secretary of L . K . Comstock & Company, Inc. , a New York Corporation , do hereby certify that the following officers of the Corporation and the following Branch Managers are authorized to enter into applications for and execute bonds and/or contracts and/or bids on behalf of the Corporation: NAME OFFICE Charles L . Scharfe , Jr . Vice! Chairman of the Board & Chief Executive Officer George F . Nicol President Philip T . Mahoney Senior Vice President David S . Clark Senior Vice President John Halecky, Jr. Vice President $ Treasurer Lester O . Wuerfl , Jr. Assistant Vice President Paul V . Hatton Vice President George E . Wrage Vice: President Gerald Strass Vice President Helen A . Fitsemons Assistant Secretary John G . Leicht Assistant Secretary Ivan G . Moore Branch Manager, Albany, Oregon Albert A . Simon Branch Manager, Long Beach , 'California - 1 - -2- i CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER. • RESOLVED THAT L (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Street lighting contract for Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstate- ments in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on the day of 1976. Secretary (Seal of the Corporation) ' I NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for doing all work necessary for the performance according to specifications of a contract to be let by the Town Board of the Town of Southold, Suffolk County, New York for the replacement of street lighting fixtures and auxiliary equipment in the Town of Southold, until 3:00 P. M. on February 26, 1976 at which time they will be publicly opened and read aloud. Specifications and form of proposal can be examined and obtained at the Supervisor's Office, 16 South Street, Greenport, New York. Proposals must be made upon and in accordance with the form of proposal and specifications for said work. Proposals shall be made and will be received upon the following con- ditions: Each proposal must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in the amount of $500. 00, conditioned that if the proposal is accepted, the successful bidder will, within 10 days after notification in writing, enter into a written contract for the work and will furnish the security required. for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the security prescribed, then the bid deposit shall be forfeited to the Town of Southold as liquidated damages. The Town I3oard of the Town of Southold reserves the right to reject any and all proposals and to waive any and all informality in any proposal should it be deemed in the best interest of the Town of Southold. All proposals must be signed and enclosed in sealed envelopes plainly marked "Bid for Street Lighting" and addressed to the Town Board of the Town of Southold, 16 South Street, Greenport„ New York Dated: February 10, 1976 ALBERT M. MARTOCCHIA SUPERVISOR TOWN OF SOUTHOLD i SPECIFICATIONS FOR THE REPLACEMENT OF LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. GENERAL Under these specifications., proposals are sought for a contract for the removal of approximately 250 - 400 watt Mercury Vapor street Lighting fixtures from the brackets attached to utility poles at various locations in the Town of Southold and the installation on said brackets of 150 watt High Pressure Sodium lighting fixtures to be supplied by the Town of Southold. It shall be the duty of the bidder to ascertain the type and location of the present lighting fixtures to be removed and the type of new lighting fixtures to be installed in order to be fully aware of the work contemplated. PROPOSALS Proposals shall be in the form furnished by the Town and no other form shall be used. Each bidder will be required to submit a sealed proposal to the Town Board of the Town of Southold in accordance with the Notice to Bidders and the provisions contained herein. The prices must be type- written or written in ink on the proposed form furnished. Proposals not in accordance with the Notice to Bidders and the provisions hereof, or not on the form of proposal furnished, or containing bids not asked for, or incom- plete, may be rejected. Proposals shall be addressed to the Town Board of the Town of Southold, 16 South Street, Greenport, New York, shall be signed by the bidder, and enclosed in sealed envelopes plainly marked "Bid for Street Lighting". If required, bidders must furnish to the Town Board satisfactory evidence of the bidder's ability to perform the work contemplated. The quantity of lighting units set forth herein is not intended to indicate the exact quantities that the successful bidder must install, but is merely an estimate of the number to be installed. The Town Board of the Town of Southold, or its duly authorized agents, shall have the right to designate the number to be installed by the Contractor. BID DEPOSIT Each proposal must be accompanied by a certified check in the sum of $500. 00 drawn to the order of the Town of Southold upon a bank with offices in the State of Nein York, conditioned that if the proposal is accepted, the successful bidder will, within ten (10) days after notification in writing, sign a contract for the work contemplated and furnish the required security for the faithful and prompt performance of the work specified. All checks, except that of the lowest bidder, will be returned within three days after the awarding of the contract. The check of the lowest bidder will be returned within three days after the signing of the contract. In the event that the successful bidder fails or neglects to sign the contract or furnish the required security within the time specified, the bidder will be deemed to have abandoned the contract, and the certified check accompanying his proposal. shall be immediately forfeited, without recourse to the Town of Southold, as liquidated damages for such failure or neglect. SECURITY A surety company bond in the sum of $5, 000. 00 will be required, conditioned upon the faithful and prompt performance of the work, said bond to remain in force during the entire term of the contract. The surety company writing said bond shall be licensed to do business in the State of New York and shall be satisfactory to the Southold Town Board. The bond shall be in the form approved by the town attorney. ORDER OF WORK The work which shall consist of the installation of approximately the number of lighting units set forth on the bid form shall commence within ten (10) days after the Contractor is notified by the Town to proceed and shall proceed without delay or interruption by the Contractor with sufficient labor and materials to enable the work to be completed within 50 working days from the date of commencement. RESPONSIBILITY OF CONTRACTOR The Contractor, during the term of the contract, shall be required at his own cost and expense to furnish and supply all manner of labor, materials, apparatus, appliances, utensils, tools, machinery, equipment and whatever else (exclusive of the light fixtures to be supplied by the Town) a may be required to perform the work and shall be solely answerable for the same and for the safe, proper and lawful construction thereof. Neither the Town nor any of its subdivisions, officers, agents or employees shall in any manner be answerable or responsible for any loss or damage that shall or may occur as a result of said work or to any part or parts thereof, or to any materials, equipment or other property that may be used or employed therein, or placed upon the ground during the progress of the work, nor shall the Town or any of its subdivisions, officers, agents or employees be in any manner answerable or responsible for any injury done or damages or compensation required to be laid under any present or future law, to any person or persons, or corporations whatever, whether employees of the Contractor or otherwise, or for damages to any property, whether belonging to the Town or to others, occurring during or resulting from the said work. Against all such injuries, damages and compensation, the Contractor shall and will properly guard. The Contractor ;hall also, at all times, indemnify and save the Town and any and all of its subdivisions, officers, agents or employees harmless against all such injuries, damages and compensation arising or resulting from causes other than the Town's neglect. The Contractor shall and will, without cost or expense to the Town, and its subdivisions, officers, agents and employees defend any suit or suits which may be brought against the Town by reason of any such real or alleged injuries, damages or compensation arising or resulting from said work. Each and every employee of the Contractor and each and every of his sub-contractors engaged in the said work shall, for all purposes, be deemed and taken to be the exclusive employees and/or servants of the Contractor and not for any purpose or in any manner in the employment of the Town. The Contractor shall in no manner be relieved from responsibilit or liability on account of any fault or delay in the execution of the work, or of any part thereof, by the acts or omissions of any such employee, or any such sub-contractor, or any materialmen whatsoever. COMPLIANCE WITH LAWS The Contractor and each sub-contractor or other person doing or contracting to do any work contemplated herein shall comply with all laws, ordinances and regulations in any manner affecting the work, whether or not such laws, ordinances or regulations are mentioned herein and shall indemnify and save the Town, its subdivisions, officers, agents and employees harmless against any claim or liability arising from or based upon the violation of any such law, ordinance or regulation. Each and every provision of law and clause required by law to be inserted in this contract shall be deemed to have been inserted herein. Without in any way limiting the foregoing provisions of this paragraph, the attention of bidders is particularly directed to the applicable provisions of Article. 8 of the Labor Law (wages, hours, statements showing amounts due for wages, discrimination, preference in employment, minimum rate of wages, etc. ) and Article 5-A of the General Municipal Law (Public Contracts). PERMITS AND CONSENTS The Town shall obtain, without expense to the Contractor, all licenses, permits or consents necessary or required for the installation and connection of the lighting equipment herein provided on the property of the Long Island Lighting Company or any other utility company. Except as provided in the foregoing provisions of this paragraph, the Contractor at his own expense shall secure all necessary permits, licenses, certificates and other consents required in connection with the contemplated work. It shall be the responsib- ility of the Contractor to coordinate the work contemplated herein with the utility companies; to notify said companies to disconnect and reconnect electric service when and where required; to remove and/or relocate utility company equipment when and where required and to cooperate with the employees of all utility companies whose services are required in the per- formance of the work contemplated herein. WORKMENS COMPENSATION The Contractor shall, pursuant to the �Vorkiuen's Compensation Law of the State of New York, secure the payment of compensation for the benefit of all employees who may be injured or suffer disability in the work con- templated herein, and for the benefit of the dependents of such employees. In the event of the failure of the Contractor to secure such compensation, or in the event of the failure to continue to provide such compensation during the term of the contract, the same shall be and become void and of no effect, and the Contractor shall forfeit to the Town all payments to be made under the contract and the value of all work and materials supplied. Certificates of such insurance shall be filed with the Town Clerk. LIABILI'T'Y INSURANCE The Contractor, during the term of the contract, shall provide liability insurance to be written by an insurance company authorized to do business in the State of New York and approved by the Town, such policies to be in an amount of not less than $300, 000 with respect to claims arising out of any one accident resulting in bodily injury to or death of any one person, and in amounts of not less than 5500, 000 with respect to claims arising out of any one accident resulting in bodily injury to or death of more than one person, and in an amount of not less than $50, 000 against claims arising out of any one accident resulting in property damage, all protecting the Town and the Contractor against injuries or damage to persons or property caused by or resulting from the execution of the work or in consequence of any improper materials, implements, equipment or labor used therein, or due to any act, omission or neglect of the Contractor or his agents and employees therein. Certificates of such insurance shall be filed with the Town Clerk. EQUIPMENT AND WORKMEN In the performance of the work conteir-plated herein, the Contractor shall engage such number of workmen qualified by training and experience to perform the required work and shall provide suitable tools, materials and equipment for the proper execution of the work. The Contractor shall provide a superintendent or representative qualified to supervise and direct the work. Such person or persons shall be available at all times to receive and carry out the orders of the Town with respect to the work PAYMENTS Payments for the work contemplated shall be made to the Contractor by the Town in monthly installments. On or before the 5th day of each month the Contractor shall render a statement to the Town Clerk of the amount due the Contractor for the preceding calendar month which shall contain such details and be in such form as the Town Clerk shall prescribe. The Town Clerk shall examine the same and if found correct she shall present the same at the next audit meeting of the Town Board. After approval at such audit meeting, the claim shall be paid by the Supervisor within 5 days there- after. Dated: February 10, 1976. ALBERT M. MARTOCCHIA SUPERVISOR TOWN OF SOUTHOLD 6 �k /Y((�•IJ`I OFF ISOR Y T LD TELEPHONE ALBERT M. MARTCCCHIA GREEN PCIRT ']-055❑ SUPERVISOR GREENPORT, L. I., N. Y. March 10, 1976 Manhasset Motors Inc. 1225 Northern Boulevard Manhasset, New York 11030 Gentlemen: 7�ank you for your bid in response to our request for bids for a chassis and aerial lift for street lighting. Your bid on the chassis at $4,838.00. was the low bid and has been accepted. As soon as the contract is entered into, your certified check will be returned. You were not successful in the bid on the aerial lift and body. Our Town Attorney, Robert W. Tasker, Main Street, Greenport, New York, will prepare the necessary papers. Yours very truly Albe;Lrt M.0 Martocchia Supervisor OFF ISOR T LD TELEPHONE ALBERT M. MARTCCCHIA GREENPO RT 7-❑SSO SUERv150R GREENRORT, L. i., N. Y. March 10, 1976 Aerialift Sales Inc. 101 Hawkins Avenue Lake Ronkonkoma, New York 11779 Gentlemen,. Thank you for your bid on a chassis, body and aerial lift for street lighting, in response to our request for bids. Your bid on the one-man truck mounted aerial personnel lift and utility body, all to be installed on the specified truck chassis, was the low bid, and was been accepted. The bid for the chassis was awarded to Manhasset Motors Inc. When you have entered into contract for the equipment, vour certified check will be returned. our Town Attorney, Robert W. Tasker, Main Street, Greenport, New York, will prepare the necessary papers. Yours very truly Albert M. Martocchia Supervisor PROPOSAL TO THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK, FOR THE REPLACE- MENT OF STREET LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Specifications" and this form of Proposal, and that he hereby proposes to furnish all implements and incidentals and to furnish labor to do all the work required for the Replace- ment of Street Lighting Equipment in the Town of Southold, in accordance with the prices named in this Proposal, at the bidders own cost and expense, and in accordance with this Proposal and the attached "Notice to Bidders" and the "Specifications", all of which are attached hereto and form a part hereof, for the following price, to wit: 1. Removal of approximately 250 existing 400 watt MV light fixtures and install- ation of 150 watt High Pressure Sodium light fixtures at a unit price of $ 00 /EA . The undersigned further agrees that within ten (10) days after notifica- tion in writing of the acceptance of this proposal, he will enter into a contract for the work and furnish suitable surety to be approved by the Town Board of the Town of Southold on an indemnifying bond for the faithful and prompt performance and completion of the work specified in such contract in the amount of $5, 000. 00. hi the default of the performance of any of these conditions on my part to be performed, the certified check inthe amount of $500. 00 'which is here- with deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. t " I By submission of this bid or proposal, the bidder certifies that (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bi der. L Dated:— a q1 L (�LE�-tC FX. V Q• Sign t e o B - der Brook -A4ti�.TenuMte CO-10. 201 PA4C' Svde• f fd�l���Q . 0 AI.-Ai?- sg N Business—. dd'ress of Bi der I i CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER. S+ar• lc' L1 � pkihS Ex, Vict Press RESOLVED THAT r0 g��0.i W%TfrmCe (Nalme of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Street lighting contract for Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General )Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstate- ments in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by 8Y'0kLJ!S! M a i Au'n a h t ew Co r f• corporation at a meeting of its Board of Directors held on the 3(0 day of v-Vt4vq 1976. A' ding ecretary (Seal of the Corporation) I` �I NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for doing all work necessary for the performance according to specifications of a contract to be let by the Town Board of the Town of Southold, Suffolk County, New York for the replacement of street lighting fixtures and auxiliary equipment in the Town of Southold, until 3:00 P. M. on February 26, 1976 at which time they will be publicly opened and read aloud. Specifications and form of proposal can be examined and obtained at the Supervisor's Office, 16 South Street, Greenport, New York. Proposals must be made upon and in accordance with the form of proposal and specifications for said work. Proposals shall be made and will be received upon the following con- ditions: Each proposal must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in the amount of $500. 00, conditioned that if the proposal is accepted, the successful bidder will, within 10 days after notification in writing, enter into a written contract for the work and will furnish the security required for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town I3oard, or fails to give the security prescribed, then the bid deposit shall be forfeited to the Town of Southold as liquidated damages. The Town Board of the Town of Southold reserves the right to reject any and all proposals and to waive any and all informality in any proposal should it be deemed in the best interest of the Town of Southold. All proposals must be signed and enclosed in sealed envelopes plainly marked "Bid for Street Lighting" and addressed to the Town Board of the Town of Southold, 16 South Street, Greenport, New York i I Dated: February 10, 1976 ALBERT M. MAR.TOCCHLA SUPERVISOR TOWN OF SOUTHOLD SPECIFICATIONS FOR THE REPLACEMENT OF LIGHTING EQUIPMENT IAT THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. GENERAL I Under these specifications, proposals are sought for a contract for the removal of approximately 250 - 400 watt Mercury Vapor street Lighting fixtures from the brackets attached to utility poles at various locations in the Town of Southold and the installation on said brackets of 150 watt High Pressure Sodium lighting fixtures to be supplied by the Town of Southold. It shall be the duty of the bidder to ascertain the type and location of the present lighting fixtures to be removed and the type of new lighting fixtures to be installed in order to be fully aware of the work contemplated. PROPOSALS Proposals shall be in the form furnished by the Town and no other form shall be used. Each bidder will be required to submit a sealed proposal to the Town Board of the Town of Southold in accordance with the Notice to Bidders and the provisions contained herein. The prices must be type- written or written in ink on the proposed form furnished. Proposals not in accordance with the Notice to Bidders and the provisions hereof, or not on the form of proposal furnished, or containing bids not asked for, or incom- plete, may be rejected. Proposals shall be addressed to the Town Board of the Town of Southold, 16 South Street, Greenport, New York, shall be signed by the bidder, and enclosed in sealed envelopes plainly marked "Bid for Street Lighting". If required, bidders must furnish to the Town Board satisfactory evidence of the bidder's ability to perform the work contemplated. The quantity of lighting units set forth herein is not intended to indicate the exact quantities that the successful bidder must install, but is merely an estimate of the number to be installed. The Town Board of the i i I Town of Southold, or its duly authorized agents, shall have the right to designate the number to be installed by the Contractor. BID DEPOSIT Each proposal must be accompanied by a certified check in the sum of $500. 00 drawn to the order of the Town of Southold upon a bank with offices in the State of New York, conditioned that if the proposal is accepted, the successful bidder will, within ten (10) days after notification in writing, sign a contract for the work contemplated and furnish the required security for the faithful and prompt performance of the work specified. All checks, except that of the lowest bidder, will be returned within three days after the awarding of the contract. The check of the lowest bidder will be returned within three days after the signing of the contract. In the event that the successful bidder fails or neglects to sign the contract or furnish the required security within the time specified, rhe bidder will be deemed to have abandoned the contract, and the certified check accompanying his proposal shall be immediately forfeited, without recourse to the Town of Southold, as liquidated damages for such failure or neglect. SECURITY A surety company bond in the sum of $5, 000. 00 will be required, conditioned upon the faithful and prompt performance of the work, said bond to remain in force during the entire term of the contract. The surety company writing said bond shall be licensed to do business in the State of New York and shall be satisfactory to the Southold Town Board. The bond shall be in the form approved by the town attorney. ORDER OF WORK The work which shall consist of the installation of approximately the number of lighting units set forth on the bid form shall commence within ten (10) days after the Contractor is notified by the Town to proceed and shall proceed without delay or interruption by the Contractor with sufficient labor and materials to enable the work to be completed within 50 working days from the date of commencement. RESPONSIBILITY OF CONTRACTOR The Contractor, during the term of the contract, shall be required at his own cost and expense to furnish and supply all manner of labor, materials, apparatus, appliances, utensils, tools, machinery, equipment and whatever else (exclusive of the light fixtures to be supplied by the Town) a may be required to perform the work and shall be solely answerable for the same and for the safe, proper and lawful construction thereof. Neither the Town nor any of its subdivisions, officers, agents or employees shall in any manner be answerable or responsible for any loss or damage that shall or may occur as a result of said work or to any part or parts thereof, or to any materials, equipment or other property that may be used or employed therein, or placed upon the ground during the progress of the work, nor shall the Town or any of its subdivisions, officers, agents or employees be in any manner answerable or responsible for any injury done or damages or compensation required to be paid under any present or future law, to any person or persons, or corporations whatever, whether employees of the Contractor or otherwise, or for damages to any property, whether belonging to the Town or to others, occurring during or resulting from the said work. Against all such injuries, damages and compensation, the Contractor shall and will properly guard. The Contractor shall also, at all times, indemnify and save the Town and any and all of its subdivisions, officers, agents or employees harmless against all such injuries, damages and compensation arising or resulting from causes other than the Town's neglect. The Contractor shall and will, without cost or expense to the Town, and its subdivisions, officers, agents and employees defend any suit or suits which may be brought against the Town by reason of any such real or alleged injuries, damages or compensation arising or resulting from said work. Each and every employee of the Contractor and each and every of his sub-contractors engaged in the said work shall, for all purposes, be deemed and taken to be the exclusive employees and/or servants of the Contractor and not for any purpose or in any manner in the employment of the Town. The Contractor shall in no manner be relieved from responsibilit or liability on account of any fault or delay in the execution of the work, or of any part thereof, by the acts or omissions of any such employee, or any such sub-contractor, or any materialmen whatsoever. COMPLIANCE WITH LAWS The Contractor and each sub-contractor or other person doing or contracting to do any work contemplated herein shall comply with all laws, ordinances and regulations in any manner affecting the work, whether or not such laws, ordinances or regulations are mentioned herein and shall indemnify and save the Town, its subdivisions, officers, agents and employees harmless against any claim or liability arising from or based upon the violation of any such law, ordinance or regulation. Each and every provision of law and clause required by law to be inserted in this contract shall be deemed to have been inserted herein. Without in any way limiting the foregoing provisions of this paragraph, the attention of bidders is particularly directed to the applicable provisions of Article 8 of the Labor Law (wages, hours, statements showing amounts due for wages, discrimination, preference in employment, minimum rate of wages, etc. ) and Article 5-A of the General Municipal Law, (Public Contracts). PERMITS AND CONSENTS The Town shall obtain, without expense to the Contractor, all licenses, permits or consents necessary or required for the installation and connection of the lighting equipment herein provided on the property of the Long Island Lighting Company or any other utility company. Except as provided in the foregoing provisions of this paragraph, the Contractor at his own expense shall secure all necessary permits, licenses, certificates and other consents required in connection with the contemplated work. It shall be the responsib- ility of the Contractor to coordinate the work contemplated herein with the utility companies; to notify said companies to disconnect and reconnect electric service when and where required; to remove and/or relocate utility company equipment when and where regiired and to cooperate with the employees of all utility companies whose services are required in the per- formance of the work contemplated herein. WORKMENS COMPENSATION The Contractor shall, pursuant to the -Workmen's Compensation Law of the State of New York, secure the payment of compensation for the benefit of all employees who may be injured or suffer disability in the work con- templated herein, and for the benefit of the dependents of such employees. In the event of the failure of the Contractor to secure such compensation, or in the event of the failure to continue to provide such compensation during the term of the contract, the same shall be and become void and of no effect, and i the Contractor shall forfeit to the Town all payments to be made under the contract and the value of all work and materials supplied. Certificates of such insurance shall be filed with the Town Clerk. LIABILITY INSURANCE The Contractor, during the term of the contract, shall provide liability insurance to be written by an insurance company authorized to do business in the State of New York and approved by the Town, such policies to be in an amount of not less than $300, 000 with respect to claims arising out of any one accident resulting in bodily injury to or death of any one person, and in amounts of not less than $500, 000 with respect to claims arising out of any one accident resulting in bodily injury to or death of more than one person, and in an amount of not less than $50, 000 against claims arising out of any one accident resulting in property damage, all protecting the Town and the Contractor against injuries or damage to persons or property caused by or resulting from the execution of the work or in consequence of any improper materials, implements, equipment or labor used therein, or due to any act, omission or neglect of the Contractor or his agents and employees therein. Certificates of such insurance shall be filed with the Town Clerk. EQUIPMENT AND WORKMEN In the performance of the work contemplated herein, the Contractor shall engage such number of workmen qualified by training and experience to perform the required work and shall provide suitable tools, materials and equipment for the proper execution of the work. The Contractor shall provide a superintendent or representative qualified to supervise and direct the work. 'Such person or persons shall be availably at all times to receive and carry out the orders of the Town with respect to the work II PAYMENTS Payments for the work contemplated shall be made to the Contractor by the Town in monthly installments. On or before the 5th day of each month the Contractor shall render a statement to the Town Clerk of the amount due the Contractor for the preceding calendar month which shall contain such details and be in such form as the Town Clerk shall prescribe. The Town Clerk shall examine the same and if found correct she shall present the same at the next audit meeting of the Town Board. After approval at such audit meeting, the claim shall be paid by the Supervisor within 5 days there- after. Dated: February 10, 1976. ALBERT M. MARTOCCHIA SUPERVISOR TOWN OF SOUTHOLD I - i PROPOSAL I TO THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK, FOR THE REPLACE- MENT OF STREET LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Specifications" and this I form of Proposal, and that he hereby proposes to furnish all implements and incidentals and to furnish labor to do all the work required for the Replace- ment of Street Lighting Equipment in the Town of Southold, in accordance with the prices named in this Proposal, at the bidders own cost and expense, and i f in accordance with this Proposal and the attached "Notice to Bidders" and i the "Specifications", all of which are attached hereto and form a part hereof, for the following price, to wit: I i 1. Removal of approximately 250 existing i 400 watt MV light fixtures and install- ation of 150 watt High Pressure Sodium /Q light fixtures at a unit price of $ The undersigned further agrees that within ten (10) days after notifica- tion in writing of the acceptance of this proposal, he will enter into a contract 1 for the work and furnish suitable surety to be approved by tine Town Board of the Town of Southold on an indemnifying bond for the faithful and prompt performance and completion of the work specified in such contract in the amount of $5, 000. 00. 71, the default of the performance of any of these conditions on my part to be performed, the certified check inthe amount of $500. 00 which is here- xv,ith deposited tivith the Town Board shall be paid to the Torrn of Southold for the bencfit of said "Town as liquidated damages for such dcfcoilt; otherwise, the certified check deposited herewith will be returned to theundersigned. By submission of this bid or proposal, the bidder certifies that (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or i corporation to submit or not to submit a bid or proposal; (d) The person i signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidd I Dated: _ Signature of Bidder i Business _ ddre"ss of Bidder I I CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER. RESOLVED THAT (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Street lighting contract for Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstate- ments in such certificate this corporate bidder shall be liable under the penalties of perjury. I The foregoing copy is a true and correct copy of the resolution adopted by 6"61.5 0Af' 1^1r corporation at a meeting of its Board of Directors held on the 2.1 day of 1976. ` Secretary (Seal of the Corporation) j i f I I ' PROPOSAL I j TO THE TOWN OF SOUTHOLD, SUFFOLK COUNTS', JVEWI YORK, FOR THE REPLACE- 'MENT OF STREET LIGH'T'ING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTS', NEW YORK. The undersigned declares that lie has carefi-Aly examined and fully I un(ier Stands the alta Ch ed "N OtICe 10 Bidders", til2 "Specifications" andthis form of Proposal, and that he hereby proposes io furnish all implements and incidentals and to furnish labor to do all the work required for the Replace- ment of Street Lighting Equipment in the Town of Southold, in accordance with the prices named in this Proposal, at the bidders own cost and expense, and in accordance with this Proposal and the attached "Notice to Bidders" and i the "Specifications", all of which are attached hereto and form a part hereof, for the follow-Ing price, to wit: 1. Removal of apprOaimately 250 ecz4sting 400 -watt MV light fixtures and install- i anon Of 150 '7 _W2 L High Pressure Sodium f / 1 40 light fixtures at a unit price of _!y`/vl/S!L The undersigned further agrees that within ten (10) dans after notifica- - I I ition in writing of the acceptance of this proposal, he will enter into a contract for the Work and furnish suitable surety to be approved by the To vn Board of the Town of Southold on an indemnifying bond for the faithful and prompt performance and completion of the work specified in such contract in the amount of $5, 000. 00. i In the default of the pei-forniance of any of these conditions on my part to be performed, the certified cherkinthe amount of $500. 00 which is here- ,pith deposited "pith the Town Board shall be paid to the Tov;rn of .`'outiiold for the xnefit of said Town as liquidated damages for such default; utl;er ,vise, the certified check deposited herewith will be retui �-d to ti,e uncle rsi;;nod. i i w c.,iD.^ic si On Of Erlis aid or pr oDosal, the a;dcer certifies_ t'': (a) This bio o^ proposal has been Inde Denaentli' arrived at without c'olhuslon u-tb any other bidder or with any competitor or potential competitor; ('a) i I - This bid or proposal has not been knowingly disclosed and will not be i known-)elv disclosed, prior to the opening of bids or proposals for this proiect, to any other bidder, competitor or poi.ential competitor; (c) No attempt has been or will be made to induce any other person, partnership or i corporation to submit or not to subunit a bid or proposal; (d) The person i signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being appl;cab)e to the bidder as well as to the person signing in its behalf; ( i 1 = j (e) TI-121 attached _Hereto (if, a corporate bidder) is a certified copy of II resolution authorizing the e)_ecution of anis certificate by the signator of this bid or proposal in behalf of the corporate bidder. j _ Dadte ��!_/_ Si ,nature of Bidder Business address of Bidder G i j 1 - I NOTICE TO BIDDERS i TOTICE IS -HEREBY GIVEN that sealed proposals are sought and requested for doing all work necessary for the performance according to i specifications of a contract to be let by the Town Board of the Town of Southold, Suffolk County, Nev York for the replacement of street lighting i fixtures and auxliary equipment in the Town of Southold, -until 3:00 P. M. i on February 26, 1976 at which tune the-,- will be publicly opened and read E i aloud. Specifications and form of proposal can be eya_, fined and obtained at the Supervisor's Office, 16 South Street, Greenport, New York. Proposals must be made upon and in accorcance with the form of proposal and specifications for said work. i Proposals shall be ^rade and will be received upon the ;ollowing con- Each propcsal must be accompanied by the deposit of a certified check � f mane payable to the order of the Tovrn of Sot)(hold in the amomrt of 5500. 00, conditioned that if the proposal is accepted, the successful bidder will, j Vn-_ih�n 1O C'ayS aftE-r nOtlflCat]On 177 writing, enter' lbt0 a ti',r711.E�n co,-ALTact for J-e work and will furnish the security required for the faithful and prompt performance and completion of the work specified. i i All deposits except ihat of the successful bidder be I ctarr,ed. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursua77t to the regirirements of the Tov� n 73oard, or fails to give the ser_w ity prescribed, then the bid deposit small be forfeited to the Town of Souii'old as liquidated damages. 'rile Tu%l-n 11o:,J It of the To%%n of So7)ihold reserves the ri„lit to reject any and ail proposals .md to waive any rind all informality in .,r,y propos-a1 -ituuLl it be decIIicd in the best interest of the '1'oof SoI7ti-7oL1. 1 SP J -C =ICAT10fiS F'OR TI t RE. LACEME1. _ OF LIGHTING EQUIPMENT LTA THE TOWN OF SOUTIK)l D, SUFFOLK COUNTY, NEW YOaK. GENERAL i Under these specifications, uroposals are sought for a contract for the i i j removal of appro5mately 250 - 400 watt Merdury Vapor street 1,igh ng f I fixtures from the brackets attached to utility poles at various ioc ations in i the Towr of Southold and the insiallation on said brackets of 150 -watt High Pressure Sodium lighting natures to be supplied by the Town of Souihold. It shall be the duty of the bidder to ascertain the type and location o; tine present lighting fixtures to be removed and the 'LN pe o; new lighting I � fia-tures to be iinstalled in order to be 11311y mare of the work contemplated. i PRO PCSALS E Proposals shall be in the form furnished by the Town and no other form shall be used. Each bidder will be required to submit a sealed pro, csal to j I the Town .Board of the Town of Southold in accord,,lce with the Notice to Bid3ers and the provisions contained herein. The prices nn:st be tN'De- written or written in ink on the proposed form furnished. Proposals not in accordance -.with the Notice to Bidders and the provisions hereof, or not on the form of proposal furnished, or containing bids riot asked for, or incom- . plete, may be rejected. Proposals shall be addressed to the Town Board of the Town of Southold, 16 South Street, Greenport, New York, shall be signed by the bidder, and enclosed in sealed ernvelopes plainly marked "Bid for Street Lighting". if required, bidders must fu,-nish to the Tmvir Board salts{actory evidence of the bidder's ability to perform the vvork ontemplat�d. The qutnniity of lighting units set forth herein is riot intended to indicate the (-Nact quantities that the sucecssful ,)idder must install, but is merely -n esti nate of the number to be installed. The Toon Bo.:rd of the i i I Town of Southold, or its duly authorized agents, shall have the riEhi to I - I desig ate the mumber to be installed by the Contractor. � BID DEPQSIT I Each proposal must be accompanied by a certified check in the sum of j 5500. 00 dr awn to the order of the Town of Southold upon a bank with offices in the State of New York, conditioned that if the proposal is accepted, the I � I successful bidder will, within ten (10) days after notification in writing, sign a contract for the work contemplated and furnish the required security for the fai-thful and prompt performance of the work specified. All checks, e- cept. that of the lowest bidder, -will be returned within three days after the awarding of the contract. The check of the lowest bidder will be returned within three days after the signing of the contract. In the event that the successful bidder fails or neglects to sign the contract or furnish the I ! required security within the time speciSied, the bidder will be deemed to have abandoned the contract, and the certified creek accompanying his proposal shall be immediately forfeited, without recourse to the Town of Southold, as liquidated darnages for such failure or neglect. i SECURITY A surety company bond in the sum of 55, 000. 00 -will be required, conditioned upon the faithful and prompt performance of tie work, said bond to remain in force during the entire term of the contract. The surety company writing said bond shall be licensed to do business in the State of New York and shall be satisfactory to she Southold Town Board. The bond small be in the form approved by the town attorney. I I I All proposals must be signed and enclosed in sealed envelopes plainly ! marked "Bid for Street Lighting" and addressed to the Town Board of the Town of Southold, 16 South Street, Greenport, New York I IDated: February 10, 1976 ALBERT M. IMARTOCCHIA S-QPERVISOR TOWN OF SODTHOLD i i i 1 E I i i i t i f j ORDER OF WORK i The work which shall consist of the installation of approximately the I number of lighting units= set forth on the bid form shall commence -within ten (10) days niter the Contractor is notified by the Town to proceed and shall proceed without delay or interruption by the Contractor with sufficient labor and materials to enable the work to be completed within 50 working days from the Cate of commencement. RESPONSIBILITY OF CONTRACTOR The Contractor, during the term of the contract, shall be required at his own cost and expense to furnish and supply all manner of labor, materials, apparatus, appliances, utensils, tools, rnachinery, equipment arld whatever else (exclusive of the light fixtures to be supplied by the To-�-n; a may be required to perform the -work and shall be solely answerable for the same and for the safe, proper and lawful construction thereof. Neither the Totem nor any of its subdivisions, officers, agents or employees shall in any manner be answerable or responsible for any loss or damage that shall or may occur as a result of said work or to any part or f parts thereof, or to any materials, equipment or other property that may be j used or employed therein, or placed upon the ground during the progress of i the work, nor shall the Town or any of its subdivisions, officers, agents or E employees be in any manner answerable or responsible for any injury done or damages or compensation required to be pa_d under any present or future la',u, to any person or persons, or corporations v;hatever, wLether employees of the Contractor or or for damages to any property, whether belonging to the Town or to others, occurring during or resulting from the said work. Against all Such injuries, darsalters and co;npcnsation, the Contractor shall and will properly guard. 'lice Contractor shall aL:o, at all times, indemnify and save the Town and any and all of its subdivisions, officers, agents or emplovees harmless against all such injuries, damages and compensation arising or resulting from causes other than the Town's neglect. The Contractor shall and will, without cost or expense to the I Town, and its subdivisions, officers, agents and emplovees defend any r suit or suits which may be brought against the Town by reason of any such � real or alleged injuries, damages or compensation arising or resulting from said work. 4 Each and every employee of the Contractor and each and every of his i sub-contractors engaged in the said work shall, for all purposes, be deemed and taken to be the exclusive emplovees and/or servants of the Contractor and not for any purpose or in anv manner in the employment of the Town. The Contractor shall in no manner be relieved from responsibilit or liability on account of any fault or delay in the execution of the work, or of any part thereof, by the acts or omissions of any such employee, or any such sub-contractor, or any materialmen vNhatsoever. COMPLIANCE WITH LAWS The Contractor and each sub-contractororotber person doing or contracting to do any work contemplated herein shall comply with all laws, ordinances and regulations in any manner affecting the v ork, whether or I not such laws, ordinances or regulations are mentioned herein and shall indemnify and save the Town, its subdivisions, officers, agents and employees harmlt�ss against any claim or liability arising from or based upon the violation of any such law, ordinance or regulation. Each :-nd every provision of law nd clause r(eyuired by law to be inserted in this contract small be deemed to lhave bcen i>>serted herein. I Without in any way limiting the foregoing provisions of this paragraph, the attention of bidders is particularly directed to the applicable provisions of Article.8 of the Labor Law (wages, hours, statements showing amounts due for wages, discrimination, preference in employment, minimum rate of wages, etc.l and Article 5-A of the General Municipal Law (Public Contracts). i PERMITS ANS CONSENTS The Town shall obtain, without expense to the Contractor, all licenses, i permits or consents necessary or required for the installation and connection i of the lighting equipment herein provided on the property of the Long Island Lighting Company or any other utility company.. Except as provided in the foregoing provisions of this paragraph, the Contractor at his own expense shall secure all necessary permits, licenses, certificates and other consents i required in connection with the contemplated work. It shall be the responsib- ility of the Contractor to coordinate the work contemplated herein with the i utility companies; to notiSy said companies to disconnect and reconnect electric service when and where required; to remove and/or relocate !� I utility company equipment when and where required and to cooperate with the employees of all utility companies whose services are required in tine per- formance of the work contemplated herein. i i \��ORKl1ENS C01/1PE'�SA'1'ION The Contractor shall, pursuant to the NVorkmen's Compensation Law I Of the State of New York, secure the payment of compensation for the benefit of all employees who may be injured or suffer disability in the work con- i lemplated herein, and for the benefit of the dep(� ndents of such employees. In the event of the failure of iho Contractor to secure such compensation, or in the event of the failure to continue to provide such compensation during the term of the contract, the same shall be and become void and of no effect, :ind the Contractor shall forfeit to the Tocan all payments to be made under the contract and the value -of all work and materials supplied. Certificates of such insurance shall be filed with the Town Clerk. LL4BILITY 1NSU ANCE The Contractor, during the term of the contract, shall provide i j liability insurance to be writ-,en by an insurance company authorized to do i business in the State of New York and approved by the Town, such policies to be in an amount of not less than $300, 000 with respect to claims arising out of any one accident resulting in bodily injury to or death of any i I one person, and in amounts of not less than 5500, 000 with respect to i claims arising out of any one accident resulting in bodily injury to or death i of more than one person, and in an amount of not less than $50, 000 against claims arising out of any one accident resulting in property damage, all protecting the Town and the Contractor against injuries or damage to persons or property caused by or resulting from the e_:ecution of the work or in consequence of any improper materials, implements, equipment or labor used therein, or due to any act, omission or neglect of the Contractor or his agents and employees therein. Certificates of such insurance shall i be filed with the Town Clerk. r EQUIPMENT AND WORK-MEN In tine performance of the -,N-ork contemplated herein, the Contractor shall engage such number of 1voik,ricn qualified by training and experience tc perform the required work and small provide suitable tools, rnateiials and j equip�,�ent for the proper execution of the �: ork, i i i Tire Contractor shall provide a superini_eiiilent or representative qualified to supervise and direct 010 V,rork, such person or persons shall be' available_ at all times to receive and carry out '110 oruens of the Tovn with respect to thr_ v.;ork • I'AI7l.�NTu Pavments for the work contemplated shall be made to the Contractor by the Town in monthly -Installments. On or before the 5th day of each month the Contractor shall render-a statement to the Town Clerk:of the amount due I the Contractor for the preceding calendar montb which shall contain such I details and be in such form as the Town Clerk shall prescribe. The Town Clerk shall examine the same and if found correct she shall present the I same at the next audit meeting of the Town Board. After approval at such audit meeting, the claim shall be paid by the Supervisor within 5 days there- after. Dafed: February 10, 1976. ALBERT M. NLARTOCCHIA SUPERVISOR TOWN OF SOUTBOLD i r I i t i I I f k i t I I I C/ PROPOSAL i I TO THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK, FOR THE REPLACE- MENT OF STREET LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Specifications" and this form of Proposal, and that he hereby proposes to furnish all implements and incidentals and to furnish labor to do all the work required for the Replace- .ment of Street Lighting Equipment in the Town of Southold, in accordance with the prices named in this Proposal, at the bidders own cost and expense, and in accordance with this Proposal and the attached "Notice to Bidders" and the "Specifications", all of which are attached hereto and form a part hereof, .or the following price, to wit: 1. Removal of approximately 250 existing 400 watt MV light fixtures and install- ation of 150 watt High Pressure Sodium light fixtures at a unit price of $ 51.00 each The undersigned further agrees that within ten (10) days after notifica- tion in writing of the acceptance of this proposal, he will enter into a contract for the work and furnish suitable surety to be approved by the Town Board of the Town of Southold on an indemnifying bond for the faithful and prompt performance and completion of the work specified in such contract in the amount of $5, 000. 00. In the default of the performance of any of these conditions on my part to be performed, the certified checkin the amount of $500. 00 which is here- with deposited with the Torun Board shall be laid to the Town of Southold for the benefit of said 'Gown as liquidated damages for suchdefault; otherwise, the certified check deposited herewith will be returned to the undersigned. By submission of this bid or proposal, the bidder certifies that (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or ,potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing This bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Dated: Feb. 26, 1976 _�/ D Signa e of Biddell Mason, Nixon & Kennedy, Inc___ 347 Madison Avenue New York, N. Y. 10017 Business _Address of Bidder i CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EhECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER. RESOLVED TI-LAT Mason, Nixon & Kennedy, Inc . (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for i the following project: Street lighting contract for Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstate- ments in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by Mason, Nixon & Kennedy, Inc. corporation at a meeting of its Board of Directors held on the '3 J day of rCf . 1976. Sec etary (Seal of the Corporation) I i NOTICE TO BIDDERS I NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for doing all work necessary for the performance according to specifications of a contract to be let by the Town Board of the Town of Southold, Suffolk County, New York for the replacement of street lighting fixtures and auxiliary equipment in the Town of Southold, until 3:00 P. Al. I on February 26, 1976 at which time they will be publicly opened and read aloud. Specifications and form of proposal can be examined and obtained at the Supervisor's Office, 16 South Street, Greenport, New York. Proposals must be made upon and in accordance with the form of proposal and specifications for said work. Proposals shall be made and will be received upon the following con- ditions: Each proposal must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in the amount of $500. 00, conditioned that if the proposal is accepted, the successful bidder will, within 10 days after notification in writing, enter into a written contract for the work and will furnish the security required for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements o" the Town hoard, or fails to give the security prescribed, then the bid deposit shall be forfeited to the Town of Southold as liquidated damages. The Town Board of the Town of Southold reserves the right to reject any and all proposals and to waive any and all informality in any proposal should it be deemed in the best interest of the Town of Southold. i All proposals must be signed and enclosed in sealed envelopes plainly marked "Bid for Street Lighting" and addressed to the Town Board of the Town of Southold, 16 South Street, Greenport, New York Dated: February 10, 1976 ALBERT M. MARTOCCHIA SUPERVISOR TOWN OF SOUTHOLD SPECIFICATIONS FOR THE REPLACEMENT OF LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. GENERAL Under these specifications, proposals are sought for a contract for the removal of approximately 250 - 400 watt Mercury Vapor street Lighting fixtures from the brackets attached to utility poles at various locations in the Town of Southold and the installation on said brackets of 150 watt High Pressure Sodium lighting fixtures to be supplied by the Town of Southold. It shall be the duty of the bidder to ascertain the type and location of the present lighting fixtures to be removed and the type of new lighting fixtures to be installed in order to be fully aware of the work contemplated. PROPOSALS Proposals shall be in the for-in furnished by the Town and no other form shall be used. Each bidder will be required to submit a sealed proposal to the Town Board of the Town of Southold in accordance with the Notice to Bidders and the provisions contained herein. The prices must be type- written or written in ink on the proposed form furnished. Proposals not in accordance with the Notice to Bidders and the provisions hereof, or not on the form of proposal furnished, or containing bids not asked for, or incom- plete, may be rejected. Proposals shall be addressed to the Town Board of the Town of Southold, 16 South Street, Greenport, New York, shall be signed by the bidder, and enclosed in sealed envelopes plainly marked "Bid for Street Lighting". If required, bidders must furnish to the 'Town Board satisfactory evidence of the bidder's ability to perform the work contemplated. The quantity of lighting uuits set forth herein is not intended to indicate the exact quantities that the successful bidder must install, but is merely an estimate of the number to be installed. The Town Board of the I I i I Town of Southold, or its duly authorized agents, shall have the right to designate the number to be installed by the Contractor. BID DEPOSIT Each proposal must be accompanied by a certified check in the sum of $500. 00 drawn to the order of the Toren of Southold upon a bank with offices in the State of New York, conditioned that if the proposal is accepted, the successful bidder will, within ten (10) days after notification in writing, sign a contract for the work contemplated and furnish the required security for the faithful and prompt performance of the work specified. All checks, except that of the lowest bidder, will be returned within three days after the awarding of the contract. The check of the lowest bidder will be returned within three days after the signing of the contract. In the event that the successful bidder fails or neglects to sign the contract or furnish the required security within the time specified, the bidder will be deemed to have abandoned the contract, and the certified check accompanying his proposal shall be immediately forfeited, without recourse to the Town of Southold, as liquidated damages for such failure or neglect. SECURITY A surety company bond in the sum of $5, 000. 00 will be required, conditioned upon the faithful and prompt performance of the work, said bond to remain in force during the entire term of the contract. The surety company writing said bond shall be licensed to do business in the State of New York and shall be satisfactory to the Southold Town Board. The bond shall be in the form approved by the town attorney. ORDER OF WORK The work which shall consist of the installation of approximately the number of lighting units : set forth on the bid form shall commence within ten (10) days after the Contractor is notified 'by the Town to proceed and shall proceed without delay or interruption by the Contractor with sufficient labor and materials to enable the work to be completed within 50 working days from the date of commencement. RESPONSIBILITY OF CONTRACTOR The Contractor, during the term of the contract, shall be required at his own cost and expense to furnish and supply all manner of labor, materials, apparatus, appliances, utensils, "ools, machinery, equipment and whatever else (exclusive of the light fixtures to be supplied by the Town) a may be required to perform the work and shall be solely answerable for the same and for the safe, proper and lawful construction thereof. Neither the Town nor any of its subdivisions, officers, agents or employees shall in any manner be answerable or responsible for any loss or damage that shall or may occur as a result of said work or to any part or parts thereof, or to any materials, equipment or other property that may be used or employed therein, or placed upon the ground during the progress of the work, nor shall the Tom or any of its subdivisions, officers, agents or employees be in any manner answerable or responsible for any injury done or damages or compensation required to be paid under any present or future law, to any person or persons, or corporations whatever, whether employees of the Contractor or otherwise, or for damages to any property, whether belonging to the Town or to others, occurring during or resulting from the said work. Against all such injuries, damages and compensation, the Contractor shall and will properly guard. The Contractor shall also, at all times, indemnify and save the Town and any and all of its subdivisions, officers, agents or employees harmless against all such injuries, damages and compensation arising or resulting from causes other than the Town's neglect. The Contractor shall and will, without cost or expense to the Town, and its subdivisions, officers, agents and employees defend any suit or suits which may be brought against the Town by reason of any such real or alleged injuries, damages or compensation arising or resulting from said work. Each and every employee of the Contractor and each and every of his sub-contractors engaged in the said work shall, for all purposes, be deemed and taken to be the exclusive employees and/or servants of the Contractor and not for any purpose or in any manner in the employment of the Town. The Contractor shall in no manner be relieved from responsibilit or liability on account of any fault or delay in the execution of the work, or of any part thereof, by the acts or omissions of any such employee, or any such sub-contractor, or any materialmen whatsoever. COMPLI_ANCE WITH LAWS The Contractor and each sub-contractor or other person doing or contracting to do any work contemplated herein shall comply with all laws, ordinances and regulations in any manner affecting the work, whether or not such laws, ordinances or regulations are mentioned herein and shall indemnify and save the Town, its subdivisions, officers, agents and employees harmless against any claim or liability arising from or based upon the violation of any such law, ordinance or regulation. Each and every provision of law and clause required by law to be inserted in this contract shall be deemed to have been inserted herein. Without in any way limiting the foregoing provisions of this paragraph, the attention of bidders is particularly directed to the applicable provisions of Article. 8 of the Labor Law (wages, hours, statements showing amounts due for wages, discrimination, preference in employment, minimum rate of wages, etc. ) and Article 5-A of the General Municipal Law (Public Contracts). PERMI'T'S AND CONSENTS The Town shall obtain, without expense to the Contractor, all licenses, permits or consents necessary or required for the installation and connection of the lighting equipment herein provided on the property of the Long Island Lighting Company or any other utility company. Except as provided in the foregoing provisions of this paragraph, the Contractor at his own expense shall secure all necessary permits, licenses, certificates and other consents required in connection with the contemplated work. It shall be the responsib- ility of the Contractor to coordinate the work contemplated herein with the utility companies; to notify said companies to disconnect and reconnect electric service when and where required; to remove and/or relocate utility company equipment when and where required and to cooperate with the employees of all utility companies whose services are required in the per- formance of the work contemplated herein. WORKMh]NS COMPENSATION The Contractor shall, pursuant to the Workmen's Compensation Law of the State of New York, secure the payment of compensation for the benefit of all employees who may be injured or suffer disability in the work con- templated herein, and for the benefit of the dependents of such employees. It, the event of the failure of the Contractor to :secure such compensation, or in the event of the failure to continue to provide such compensation during the term of the contract, the same shall be and become void and of no effect, and the Contractor shall forfeit to the Town all payments to be made under the contract and the value of all work and materials supplied. Certificates of such insurance shall be filed with the Town Clerk. LIABILITY INSURANCE The Contractor, during the term of the contract, shall provide liability insurance to be written by an insurance company authorized to do business in the State of New York and approved by the Town, such policies to be in an amount of not less than $300, 000 with respect to claims arising out of any one accident resulting in bodily injury to or death of any one person, and in amounts of not less than $500, 000 with respect to claims arising out of any one accident resulting in bodily injury to or death of more than one person, and in an amount of not less than $50, 000 against claims arising out of any one accident resulting in property damage, all protecting the Town and the Contractor against injuries or damage to persons or property caused by or resulting from the execution of the work or in consequence of any improper materials, implements, equipment or labor used therein, or due to any act, omission or neglect of the Contractor or his agents and employees therein. Certificates of such insurance shall be filed with the Town Clerk. EQUIPMENT AND WORKMEN In the performance of the work contemplated herein, the Contractor shall engage such number of workmen qualified by training and experience to perform the required work and shall provide suitable tools, materials and equipment for the proper execution of the work. The Contractor shall provide a superintendent or representative qualified to supervise and direct the work. Such person or persons shall be avAlabia at all times to receive and carry out the orders of the 'Town with respect to the work PAYMENTS Payments for the work contemplated shall be made to the Contractor by the Town in monthly installments. On or before the 5th day of each month the Contractor shall render a statement to the Town Clerk of the amount due the Contractor for the preceding calendar month which shall contain such details and be in such form as the Town Clerk shall prescribe. The Town Clerk shall examine the same and if found correct she shall present the same at the next audit meeting of the Town Board. After approval at such audit meeting, the claim shall be paid by the Supervisor within 5 days there- after. Dated: February 10, 1976. ALBERT M. MARTOCCHIA SUPERVISOR TOWN OF SOUTHOLD PROPOSAL I TO THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW Y014K, FOR THE REPLACE- MENT OF STREET LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Specifications" and this form of Proposal, and that he hereby proposes to furnish all implements and incidentals and to furnish labor to do all the work required for the Replace- ment of Street Lighting Equipment in the Town of Southold, in accordance with the prices named in this Proposal, at the bidders own cost and expense, and I in accordance -with this Proposal and the attached "Notice to Bidders and i the "Specifications", all of which are attached hereto and form a part hereof, f for the following price, to wit: � 1. Removal of approximately 250 existing 400 watt MV light fixtures and install- ation of 150 watt High Pressure Sodium light fixtures at a -unit price of The undersigned undersigned further agrees that within ten (10) days after notifica- tion in writing of the acceptance of this proposal, he will enter into a contract for the work and furnish suitable surety to be approved by the Town Board i f of the Town of Southold on an indemnifying bond for the faithful and prompt Performance and completion of the work specified in such contract in the � amount of $5, 000. 00. i In the default of the performance of any of those conditions on my part to be performed, the certified checkinthe amount of 4500. 00 which is here- with deposited Nvith the Town 'Board shall be paid to the 'fog;n of Souti�old for the benci'it of said Town as liquidated danmges for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. By submission of this bid or proposal, the bidder certifies that I (a) This bid or proposal has been independently arrived at withou, collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or if corporation to submit or not to submit a bid or proposal; (d) The person i i signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties I being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of I i resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. y z `• � � i �7 y� a Dated:__ lam rz 61? ure of Bidde Business Address of Bidder I CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EhECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER. RESOLVED THAT LL t°/J /V/Jc;rS f i P S L/d� (Name of Corporati n) be authorized to sign and submit the bid or proposal of this corporation for the following project: Street lighting contract for Town of Southold, Suffolk i County, Nein York, and to include in such bid or proposal the certificate as I to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstate- ments in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution � I adopted byL L Z"v J�V17N 5i-ete-s CC at a meeting of its Board of Directors held on the 2�_ day of 1976. I Se= etary (Seal of the !f Corporation) `t I I NOTICE TO BIDDERS NOTICE IS 1FREBY GIVEN that sealed proposals are sought and requested for doing all work necessary for the performance according to specifications of a contract to be let by the Town Board of the Town of Southold, Suffolk County, New York for the replacement of street lighting I fixtures and auxiliary equipment in the Town of Southold, until 3:00 P. M. I ion February 26, 1976 at which time they will be publicly opened and read aloud. Specifications and form of proposal can be examined and obtained at the Supervisor's Office, 16 South Street, Greenport, New York. i Proposals must be made upon and in accordance with the form of proposal and specifications for said work. Proposals shall be made and will be received upon the following con- ditions: Each proposal must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in the amount of $500. 00, conditioned that if the proposal is accepted, the successful bidder will, within 10 days after notification in writing, enter into a written contract for the work and will furnish the security required for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the security prescribed, then the bid deposit shall be forfeited to the Town of Southold as liquidated damages. The 'Gown 13oaird of the Town of Southold reserves the right to reject any and all proposals and to waive any and all informality in any proposal should it be deemed in the best interest of the 'Coven of Southold. All proposals must be signed and enclosed in sealed envelopes plainly marked "Bid for Street Lighting" and addressed to the Town Board of the Town of Southold, 16 South Street, Greenport, New York Dated: February 10, 1976 ALBERT M. MARTOCCHLA SUPERVLSOR TOVTN OF SOUTHOLD f I i i SPECIFICATIONS FOR THE REPLACEMENT OF LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. GENERAL Under these specifications, proposals are sought for a contract for the removal of approximately 250 - 400 watt Mercury Vapor street Lighting fixtures from the brackets attached to utility poles at various locations in the Town of Southold and the installation on said brackets of 150 watt High Pressure Sodium lighting fixtures to be supplied by the Town of Southold. It shall be the duty of the bidder to ascertain the type and location i of the present lighting fixtures to be removed and the type of new lighting fixtures to be installed in order to be fully aware of the work contemplated. PROPOSALS Proposals shall be in the form furnished by the Town and no other form shall be used. Each bidder will be required to submit a sealed proposal to the Town Board of the Town of Southold in accordance with the Notice to Bidders and the provisions contained herein. The prices must be type- written or written in ink on the proposed form furnished. Proposals not in accordance with the Notice to Bidders and the provisions hereof, or not on the form of proposal furnished, or containing bids not asked for, or incom- plete, may be rejected. Proposals shall be addressed to the Town Board of i the Town of Southold, 16 South Street, Greenport, New York, shall be signed by the bidder, and enclosed in sealed envelopes plainly marked "Bid for Street Lighting". If required, bidders must furnish to the 'roO Nen Board satisfactory evidence of the bidder's ability to perform the �� Ork couternplated. The quantity of lighting units set forth herein is not intended to indicate the exact quantities that the successful bidder must install, but is merely an estimate of the number to be installed. The `Town Board of the i. Town of Southold, or its duly authorized agents, shall have the right to designate the number to be installed by the Contractor. BID DEPOSIT Each proposal must be accompanied by a. certified check in the sum of 5500. 00 drawn to the order of the Town of Southold upon a bank with offices in the State of New York, conditioned that if the proposal is accepted, the successful bidder will, within ten (10) days after notification in writing, sign a contract for the work contemplated and furnish the required security for l the faithful and prompt performance of the work specified. All checks, except that of the lowest bidder, will be returned within three days after the i awarding of the contract. The check of the lowest bidder will be returned i within three days after the signing of the contract. In the event that the successful bidder fails or neglects to sign the contract or furnish the required security within the time specified, the bidder will be deemed to have abandoned the contract, and the certified check accompanying his proposal shall be immediately forfeited, without recourse to the Town of Southold, as liquidated damages for such failure or neglect. SECURITY A surety company bond in the sum of S5, 000. 00 will be required, conditioned upon the faithful and prompt performance of the work, said bond to remain in force during the entire term of the contract. The surety company writing said bond sh;:ll be licensed to do business in the State of New York and shall be satisfactory to the Southold Town Board. The bond shall he in the form approved by the to�,n attorney. I ORDER OF WORK I The work which shall consist of the installation of approximately the number of lighting units- set forth on the bid :form shall commence within ten (10) days after the Contractor is notified by the Town to proceed and shall proceed without delay or interruption by the Contractor with sufficient labor and materials to enable the work to be completed within 50 working days from the date of commencement. RESPONSIBILITY OF CONTRACTOR The Contractor, during the term of the contract, shall be required at his own cost and expense to furnish and supply all manner of labor, materials, apparatus, appliances, utensils, tools, machinery, equipment and whatever else (exclusive of the light fixtures to be supplied by the Tow4 a may be required to perform the work and shall be solely answerable for the same and for the safe, proper and J2Wful construction thereof. Neither the Town nor any of its subdivisions, officers, agents or employees shall in any manner be answerable or responsible for any loss or darnage that shall or may occur as a result of said work or to any part or parts thereof, or to any materials, equipment or other property that may be used or employed therein, or placed upon the ground during the progress of the work, nor shall the Tm,n or any of its subdivisions, officers, agents or employees be in any manner answerable or responsible for any injury done or damages or compensation required to be paid under any present or future law, to any person or persons, or corporations whatever, whether employees of the Contractor or otherwise, or for damages to any property, whether belonging to the 'Town or to others, occurring during or resulting from the said work. Against all such injuries, damages and compensation, the Contractor shall and will properly guard. The Contractor shall also, at all times, indemnify and save the Town and any and all of its subd visions, officers, agents or employees harmless against all such injuries, damages and compensation arising or resulting from causes other than the "T'own's neglect. The Contractor shall and will, without cost or expense to the Town, and its subdivisions, officers, agents and employees defend any suit or suits which may be brought against the Town by reason of any such real or alleged injuries, damages or compensation arising or resulting from said work. Each and every employee of the Contractor and each and every of his sub-contractors engaged in the said work shall, for all purposes, be deemed and taken to be the exclusive employees and/or servants of the Contractor and not for any purpose or in any manner in the employment of the Town. The Contractor shall in no manner be relieved from responsibilit or liability on account of any fault or delay in the execution of the work, or of any part thereof, by the acts or omissions of any such employee, or any such sub-contractor, or any materialmen whatsoever. COMPLLANCE WITH LAWS The Contractor and each sub-contractor or other person doing or contracting to do any work contemplated herein shall comply with all laws, ordinances and regulations in any manner affecting the work, whether or not such laws, ordinances or regulations are mentioned herein and shall indemnify and save the Town, its subdivisions, officers, agents and employees harmless against any claim or liability arising from or based upon the violation of any such law, ordinance or regulation. Ench and every provision of law and clause required by law to be inserted in this contract small be decined to have been inserted herein. i • i Without in any way limiting the foregoing provisions of this paragraph, the attention of bidders is particularly directed to the applicable provisions of Article.8 of the Labor Law (wages, hours, statements showing amounts due for wages, discrimination, preference in employment, minimum rate of wages, etc. ) and Article 5-A of the General Municipal Law (Public Contracts). PERMITS AND CONSENTS The Town shall obtain, without expense to the Contractor, all licenses, permits or consents necessary or required for the installation and connection of the lighting equipment herein provided on the property of the Long Island Lighting Company or any other utility company. Except as provided in the foregoing provisions of this paragraph, the Contractor at his own expense shall secure all necessary permits, licenses, certificates and other consents required in connection with the contemplated work. It shall be the responsib- ility of the Contractor to coordinate the work contemplated herein with the utility companies; to notify said companies to disconnect and reconnect electric service when and where required; to remove and/or relocate utility company equipment when and where required and to cooperate with the employees of all utility companies whose services are required in the per- formance of the work contemplated herein. WORKMENS COMPENSATION The Contractor shall, pursuant to the NVorkmen's Compensation Law of the State of New York, secure the payment of co,npensation for the benefit of all employees who may be injured or suffer disability in the work con- templated herein, and for the benefit of the dependents of such employees. In the event of the failure of the Contractor to secure such compensation, or in the event of the failure to continue to provide such compensation during the term of the contract, the same shall be and become void and of no effect, and y the Contractor shall forfeit to the Town all payments to be made under the contract and the value of all work and materials supplied. Certificates of such insurance shall be filed with the Town Clerk. LIABILITY INSURANCE The Contractor, during the term of the contract, shall provide liability insurance to be written by an insurance company authorized to do business in the State of New York and approved by the Town, such policies to be in an amount of not less than $300, 000 with respect to claims arising out of any one accident resulting in bodily injury to or death of any one person, and in amounts of not less than $500, 000 with respect to claims arising out of any one accident resulting in bodily injury to or death of more than one person, and in an amount of not less than $50, 000 against claims arising out of any one accident resulting in property damage, all protecting the Town and the Contractor against injuries or damage to persons or property caused by or resulting from the execution of the work or in consequence of any improper materials, implements, equipment or labor used therein, or due to any act, omission or neglect of the Contractor or his agents and employees therein. Certificates of such insurance shall be filed with the Town Clerk. EO UIPMENT AND WORKMEN In the performance of the work conternplated herein, the Contractor shall engage such number of workmen qualified by training and experience tc perform the required work and shall provide suitable tools, materials and equipment for the proper execution of the work. The Contractor shall provide a superintendent or representative qualified to supervise and direct the work. Such person or persons shall be available at all times to receive and carry out fhe orders of the Town with respect to thr_ work PAYMENTS Payments for the work contemplated shall be made to the Contractor by the Town in monthly installments. On or before the 5th day of each month the Contractor shall render a statement to the Town Clerk of the amount due the Contractor for the preceding calendar month which shall contain such details and be in such form as the Town Clerk shall prescribe. The Town Clerk shall examine the same and if found correct she shall present the same at the next audit meeting of the Town Board. After approval at such audit meeting, the claim shall be paid by the Supervisor within 5 days there- after. Dated: February 10, 1976. ALBERT M. MARTOCCHIA SUPERVISOR TOWN OF SOUTHOLD I PROPOSAL I TO THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEWYORK, FOR THE REPLACE- MENT OF STREET LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. The undersigned declares that he has carefully examined and fully understand=_ the attached "Notice to Bidders", the "Specifications" and this form of Proposal, and that he hereby proposes to furnish all implements and i incidentals and to furnish labor to do all the work required for the Replace- ment of Street Lighting Equipment in the Town of Southold, in accordance with the prices named in this Proposal, at the bidders own cost and expense, and in accordance with this Proposal and the attached "Notice to Bidders" and t the "Specifications", all of which are attached hereto and form a part hereof, i for the following price, to wit: 1. Removal of approximately 250 existing 400 watt 114V light fixtures and install- ation of 150 watt High Pressure Sodium light fixtures at a unit price of 39,00 (Thirty nine dollars no tents� The undersigned further agrees that within ten (10) days after notifica- ff� lion in vNriting of the acceptance of this proposal, )-e will enter into a contract I for the work and furnish suitable surety to be approved by the Torn Board of the Town of Southold on an indemnifying bond for the faithful and prompt performance and completion of the -�n%ork specified in such contract in the amount of $5, 000. 00. In the default of the performance of any of these conditions on my part to be performed, the certified checkinthe amount of $500. 00 Which is here- with deposited with the Town Poard shall be paid to the of louthold for the 1) 7nefit of said Town as liquidated damages for such default; nther\Vise, the certified check deposited herewith will be returned to the undersigned. By submission of this bid or proposal, the bidder certifies that : i (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be I knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c_) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties beuig applicable to the bidder as well as to the person signing in its behalf; j I (e) That attached hereto (if a corporate bidder) is a certified copy of i resolution authorizing the execution of this certificate by the signator of this i bid or proposal in behalf of the corporate bidder. Dated:_ S-�i �a� aF —` S'-gnature o Ridder business address of Pidder,,� Y NOTICE TO BIDDERS i' NOTICE IS IIDREBY GIVEN that sealed proposals are sought and I requested for doing all work necessary for the performance according to specifications of a contract to be let by the Town :Board of the Town of Southold, Suffolk County, New York for Cne replacement of street lighting fixtures and auxiliary equipment in the To-wn of Southold, until 3:00 P. M. on February 26, 1976 at which time they will be publicly opened and read k. aloud. Specifications and form of proposal can be examined and obtained at (! I the Supervisor?s Office, 16 South Street, Greenport, New York. e Proposals must be made upon and in accordance -with the form of 'i proposal and specifications for said work. Proposals shall be made and will be received upon the following con- ditions Each proposal must be accompanied by the deposit of a certified check E Made payable to the order of the Town of Southold in the amount of $•500. 00, conditioned that if the proposal is accepted, the successful bidder will., within l0 days after notification in writing, enter into a written contract for the work and will furnish the security required for the faithful and prompt i performance and completion of the work specified. All deposits except gnat of the successful bidder will be returned. i Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to i give the security prescribed, then the bid deposit shall be forfeited to the '1 own of Southold as liquidated damages. The To-�m 13oard of il,e Town of Southold reserves the right to reject any and all proposals and to ,naive any and all informality in a'ny proposal should it be deemed in the best interest of the Town of Southold. i CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER. RESOLVED THAT �}irr.riAy'/>t � ci � C_ (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Street lighting contract for Town of Southold, Suffolk County, Nev, York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstate- ments in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution J adopted byE vis A, ] F/� ��cj F t corporation at a /- meeting of its Board of Directors held on the r day of 1976. 7 . , Secret (Seal of the Corporation) I SPECIFICATIO!,6 FORTHE, REPLACEEME NT OF LIGHTING EQUIP1 ENT LN THE TOV"N Or SOUT130LD, SUFFOLY, COUNTY, NEV YORK. t _ i , GENERAL Under these specifications, proposals are sought for contract for the i removal of apprmarnately 250 - 400 watt Mercury V12por street Ligh ing fixtures from the brackets attached to utility poles at various locations in i the Town of Southold and the installation on said brackets of 150 watt High Pressure Sodium lighting fixtures to be supplied by the Town of I Southold. It shall be the duty of the bidder to ascertain the type and location of the present lighting fixtures to be removed and the type of new lighting f fixtures to be installed in order to be fully aware of the work contemplated. PROPOS A LS PropoSalS shall be in the form furnished by the Town and no other form shall be used. Each bidder will be required to submit a sealed proposal to I the Town Board of tine Tolvn of Southold in accordance with the _Notice to Bidders and the provisions contained herein. The prices must be t3 pe- written or written in ink on the proposed form furnished. Propcsals not in i accordance with the Notice to Bidders and the provisions hereof, or not on the form of proposal furnished, or containing bids not asked for, or incom- plete, may be rejected. Proposals shall be addre�sed to the Town Board of the 'Town of Southold, 16 South Street, Greenport, New York, shall be signed by the bidder, and enclosed in sealed envelopes plainly narked "Bid for Street Lighting". If required, bidders must furnish to the Town i Board satisfactory evidence of the bidder's ability to perform the work contemplated. The quantity of lighting units set forth herein is not intended � to indicate the eNact quantities that the successful bidder must install, but is merely an estimate of tine number to be ins1311(--d. 'Tile ' OVin Board of the i I i ' Town of Southold, or its duly authorized agents, shall have the richt to designate the number to be installed by the Contractor. BID DEPOSIT i Each proposal must be accompanied by a certified check in the sum of I � 5500. 00 drawn to the order-of the Town of Southold upon a bank with offices in the State of New York, conditioned that if the proposal is accepted, the successful bidder will, within ten (10) da-s after notification in writing, sign a contract for the work contemplated and furnish the required security for the faithful and prompt performance of the work specified. All checks, except that of the lowest bidder, will be returned within three days after the !_ awarding of the contract. The check of the lowest bidder will be returned within three days after the signing of the contract. In the event that the successful bidder fails or neglects to sign the contract or furnish the required security within the time specified, the bidder will be deemed to have abandoned the contract, and the certified check accompanying his proposal shall be immediately forfeited, without recourse to the Town of Southold, as liquidated damages for such failure or neglect. SECURITY A surety company bond in the sum of $5, 000. 00 will be required, conditioned upon the faithful and prompt performance of the " ork, said bond to remain in force during the entire term of the contract. The surety company writing said bond shp_ll be licensed to do business in the State of New York and small be satisfactory to the Southold Town Board. The bond shall be in the form approved by the toNen attorney. i All proposals must be signed and enclosed in sealed envelopes plainly marked "Bid for Street Lighting" and addressed to the Town Board of the Toxin of Southold, 16 South Street, Greenport, New York Dated: February 10, 1976 ALBERT M. MARTOCCHIA SUPERVISOR TOWN OF SOUTHOLD I i 4 I I ORDER OF IWORK The worn which shall consist of the installation of approximately the I number of lighting units- set forth on the bid form shall commence within ten (10) days after the Contractor is notified by the Town to proceed and shall proceed without delay or interruption by the Contractor with sufficient labor and materials to enable the work to be completed within 50 working days from the date of commencement. RESPONSIBILITY OF CONTRACTOR The Contractor, during the term of the contract, shall be required at his own cost and expense to furnish and supply all manner of labor, materials, apparatus, appliances, utensils, tools, machinery, equipment and whatever else (exclusive of the light fix-Lures to be supplied by the TowT) a may be required to perform the work and shall be solely answerable for the same and for the safe, proper and lawful construction thereof. Neither the Town nor any of its subdivisions, officers, agents or employees shall in any manner be answerable cr responsible for any loss or damage that shall or may occur as a result of said work or to any part or karts thereof, or to any materials, equipment or other property that may be t used or employed therein, or placed upon the ground during the progress of the work, nor shall the Town or any of its subdivisions, officers, agents or employees be in any manner answerable or responsible for any injury done or damages or compensation required to be paid under any present or future law, to any person or persons, or corporations wl,aiever, whether employees of the Contractor or otherwise, or for damages to any property, whether belonging to the Tovvn or to others, oecurri„g during or resulting frons the said ,rork. Against all such injuries, d-.magos and compensation, the Contractor shall and will properly guard. The Contcactor shall also, . t at all times, indemnify and save the Town and any and all of its subdivisions, officers, agents or employees harmless against all such injuries, damages and zompensation arising or resulting from causes other than the Town's neglect. The Contractor shall and will, without cost or expense to the Town, and its subdivisions, officers, agents and employees defend any suit or suits which may be brought against the Town by reason of any such I real or alleged injuries, damages or compensation arising or resulting from said work. Each and every employee of the Contractor and each and every of his i sub-contractors engaged in the said work shall, for all purposes, be deemed and taken to be the exclusive employees and/or servants of the Contractor and not for any purpose or in any manner in the employment of the Town. The Contractor shall in no manner be relieved from resporsibilit or liability on account of any fault or delay in the execution of the work, or of any part thereof, by the acts or omissions of any such employee, or any such sub-contractor, or any materialmen whatsoever. i COMPLIANCE WITH LAWS The Contractor and each sub-contractor or other person doing or contracting to do any work contemplated herein shall comply with all laws, � I ordinances and regulations in any manner affecting the �,ork, whether or not such laws, ordinances or regulaiions are -nentioned herein and shall i indemnify and save the Town, its subdivisions, officers, agents and employees harmless against any claire or liability arising from or based upon the violation of any such law, ordinance or regulation. Each and every provision of law and clause required by law to be I inserted in this contract small be deemed to have been unsorted herein. 1 Without in any way limiting the foregoing provisions of this paragraph, the attention of bidders is particularly directed to the applicable provisions of Art!cle.8 of the 1,abor 1,aw (wages, fours, statements showing amounts due for wages, discrimination, preference in employment, minimum rate of wages, etc.) and Article 5-A of the General Municipal Law (Public Contracts)_ PERMITS A--NTb CONSENTS The Town shall obtain, without expense to the Contractor, all licenses, I permits or consents necessary or required for the installation and connection I of the lighting equipment herein provided on the property of the Long Island f I Lighting Company or any other utility company. Except as provided in the foregoing provisions of this paragraph, the Contractor at his own expense shall secure all necessary permits, licenses, certificates and other consents required in connection with the contemplated work. It shall be the responsib- ility of the Contractor to coordinate the work contemplated herein with the f Utility companies; to notify said companies to disconnect and reconnect l electric service when and where required; to remove and/or relocate utility company equipment when and where recrudred and to cooperate with the employees of all utility companies whose services are required in the per- formance of the work contemplated herein. WORI61ENS COMPENSATION The Contractor shall, pursuant to the Workrnenis Compensation Lain of the State of New York, secure the payment of for the benefit j I of all employees who may be injured or suffer disability in the work con- templated herein, and for the benefit of the dependents of such employees. In the event of tine failure of the Contractor to secure such compensation, or in the event of the failure to continue to provide such compensation during the Term of the contract, the same shall be and become void and of no effect, and ' I the Contractor shall forfeit to the Town all payments to be made under the contract and the value of all work and materials supplied. Certificates of such snsurance shall-be filed with the Town Clerk. LL4BILITY INSURANCE The Contractor, during the term of the contract, shall provide liability insurance to be written by an insurance company authorized to do business in the State of New York and approved by the Town, such policies i to be in an amount of not less than $300, 000 with respect to claims f arising out of any one accident resulting in bodily injury to or death of any I one person, and in amounts of not less than ,x,,500, 000 with respect to claims arising out of any one accident resulting in bodily injury to or death of more than one person, and in an amount of not less than $50, 000 against claims arising out of any one accident resulting in property damage, all protecting the Town and the Contractor agairst injuries or damage to persons or property caused by or resulting from the execution of the work or in consequence of any improper materials, implements, equipment or labor used therein, or due to any act, omission or neglect of the Contractor or his agents and employees therein. Certificates of such insurance shall be filed YaTith the Town Clerk. EQUIPMENT AND WOR1kMFN In the performance of the 1,-ork conte aiplated herein, the Contractor t shall engage such mmnber of workr.Ien qualified by training and experience t( perform the required work and shall provide suitable tools, materials and equipment for the proper execution of the A� ork. I 'rhe Contractor shall provide a superintendent or representative qualified to supervise and direct the work. Such person or persons Shall bell available at all times to receive and carry out tide orders of the Tonin with respect to the work i PAYMENTS Payments for the work contemplated shall be made to the Contractor I by the Town in monthly installments. On or before the 5th day of each month the Contractor shall render a statement to the Town Clerk of the amount due the Contractor for the preceding calendar month which shall contain such details and be in such form as the Town Clerk shall prescribe. The Town Clerk shall examine the same and if found correct she shall present the same at the next audit meeting of the Town Board. After approval at such audit meeting, the claim shall be paid by the Supervisor within 5 days there- after. Dated: February 10, 1976. ALBERT M. MARTOCCHIA SUPERVISOR TOWN OF SOUTHOLD • JOHNSON ELECTRICAL CONST. CORP. 263 CALEB'S PATH i PROPOSAL HAUPPAUGE, NEW YORK 11787. i I i i i TO THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK, FOR THE REPLACE- 'MENT OF STREET LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. The undersigned declares that he has carefully examined and fully i understands the attached "Notice to Bidders", the "Specifications" and this form of Proposal, and that he hereby proposes to furnish all implements and I incidentals and to furnish labor to do all the work required for the Replace- ment of Street Lighting Equipment in the Town of Southold, in accordance with the prices named in this Proposal, at the bidders own cost and expense, and in accordance with this Proposal and the attached "Notice to Bidders" and the "Specifications", all of which are attached hereto and form a part hereof, for the following price, to wit: F 1/\Removal�f approximately 250 existing Awa l IV light fixtures and install- atiQE! of 150 v att High Pressure Sodium light fixtures ssyatt a unit price of @ $ 3p � further a' 10; 10AJ OaLq 43P � a,' h �e The undersigned further agrees that within ten (10) days -dffer notifica- tion in writing of the acceptance of this proposal, he will enter into a contract for the work and furnish suitable surety to be approved by the Totic-n Board of the Town of Southold on an indemnifying bond for the faithful and prompt i i performance and completion of the work specified in such contract in the amount of $5, 000. 00. i i In the default of the performance of any of these conditions on my part i to be performed, the certified checkinthe amount of $500. 00 which is here- with deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. By submission of this bid or proposal, the bidder certifies that (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor, or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will'be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bid Dated___7 43i-9n ure of Bidder flcJ /9UG-� , Al 4-" 117<6 7 :Business Address of Bidder I i CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION iIN BEHALF OF CORPORATE BIDDER. RESOLVED THAT (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Street lighting contract for Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstate- ments in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy iss a true and correct copy of the resolution adopted by r/Sa,U G LccT` ��C'�� �'��'� • corpo ation at a meeting of its Board of Directors held on the 2a` day of G�,B , 1976. ecretary (Seal of the Corporation) 1 I NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for doing all work necessary for the performance according to specifications of a contract to be let by the Town Board of the Town of Southold, Suffolk County, New York for the replacement of street lighting fixtures and auxiliary equipment in the Town of Southold, until 3:00 P. M_ on February 26, 1976 at which time they will be publicly opened and rear] aloud. Specifications and form of proposal can be examined and obtained at the Supervisor's Office, 16 South Street, Greenport, New York. Proposals must be made upon and in accordance with the form of Proposal and specifications for said work. Proposals shall be made and will be received upon the following con- ditions: Each proposal must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in the amount of $500. 00, conditioned that if the proposal is accepted, the successful bidder will, within 10 days after notification in writing, enter into a written contract for the work and will furnish the security required for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter intoa contract pursuant to the requirements of the Town Board, or fails to give the security prescribed, then the bid deposit shall be forfeited to the Town of Southold as liquidated damages. The Town Board of the Town of Southold reserves the right to reject any and all proposals and to waive any and all informality in any proposal should it be deemed in the best interest of the Town of Southold. I ( A11 proposals must be signed and enclosed in sealed envelo !! marked " pes plat` Bid for Street Lighting" and addressed to the Town Board of the Town bf Southold, 16 South Street, Greenport, New York Dated: February 10, 1976 ALBERT M. MARTOCCHIA SUPERVISOR TOWN OF SOUTHOLD I SPECIFICATIOATS FOR THE REPLACEMENT i OF LIGHTING EQUIPJ�IENT LuJ THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. GEh�L Under these specifications, proposals are sought for a contract for the removal of approximately 250 - 400 watt Mercury Vapor street Lighting fixtures from the brackets attached to utility poles at various locations in the Town of Southold and the installation on said brackets of 150 watt High Pressure Sodium lighting fixtures to be supplied by the Town of Southold. It shall be the duty of the bidder to ascertain the type and location of the present lighting fixtures to be removed and the type of new lighting fixtures to be installed in order to be fully aware of the work contemplated. PROPOSALS Proposals shall be in the form furnished by the Town and no other form shall be used. Each bidder will be required to submit a sealed proposal to the Town Board of the Town of Southold in accordance with the Notice to Bidders and the provisions contained herein. The prices must be type- written or written in ink on the proposed form furnished. Proposals not in accordance with the Notice to Bidders and the provisions hereof, or not on the form of proposal furnished, or containing bids not asked for, or incom- plete, may be rejected. Proposals shall be addressed to the Town Board of the Town of Southold, 16 South Street, Greenport, New York, shall be signed by the bidder, and enclosed in sealed envelopes plainly marked "Bid for Street Lighting". If required, bidders must furnish to the Town Board satisfactory evidence of the bidder's ability to perform the work i contemplated. The quantity of lighting units set forth herein is not intended to indicate the exact quantities that the successful bidder must install, but is merely an estimate of the number to be installed. The Town Board of the i Town of Sbuthold, or its duly authorized agents, shall have the right to I i designate the number to be installed by the Contractor. ' I i BID DEPOSIT Each proposal must be accompanied by a certified check in the sum of $500. 00 drawn to the order of the Town of Southold upon a bank with offices in the State of New York, conditioned that if the proposal is accepted, the successful bidder will, within ten (10) days after notification in writing, sig, a contract for the work contemplated and furnish the required security for the faithful and prompt performance of the work specified. All checks, except that of the lowest bidder, will be returned within three days after the awarding of the contract. The check of the lowest bidder will be returned within three days after the signing of the contract. In the event that the successful bidder. fails or neglects to sign the contract or furnish the required security within the time specified, the bidder will be deemed to have abandoned the contract, and the certified check accompanying his proposal shall be immediately forfeited, without recourse to the Town of Southold, as liquidated damages for such failure or neglect. SECURITY A surety company bond in the sum of { 5, 000. 00 will be required, conditioned upon the faithful and prompt performance of the work, said bond to remain in force during the entire term of the contract. The surety company writing said bond shall be licensed to do business in the State of . New York and shall be satisfactory to the Southold Town Board. The bond shall be in the form approved by the town attorney. I IORDER OF WORK The work which shall consist of the installation of approximately thr number of lighting units- set forth on the bid form shall commence within ten (10) days after the Contractor is notified by the Town to proceed and shall proceed without delay or interruption by the Contractor with sufficiei labor and materials to enable the work to be completed within 50 working days from the date of commencement. RESPONSIBILITY OF CONTRACTOR The Contractor, during the term of the contract, shall be required at his own cost and expense to furnish and supply all manner of labor, materials, apparatus, appliances, utensils, tools, machinery, equipment and whatever else (exclusive of the light fixtures to be supplied by the Tocr.i may be required to perform the work and shall be solely answerable for the same and for the safe, proper and lawful construction thereof. Neither the Town nor any of its subdivisions, officers, agents or employees shall in any manner be answerable or responsible for any loss or damage that shall or may occur as a result of said work or to any part oY parts thereof, or to any materials, equipment or other property that may br used or employed therein, or placed upon the ground during the progress of the work, nor shall the Town or any of its subdivisions, officers, agents or employees be in any manner answerable or responsible for any injury done or damages or compensation required to be paid under any present or future law, to any person or persons, or corporations whatever, wbether employees of the. Contractor or otherwise, or for damages to any property, whether belonging to the Town or to others;, occurring during or resulting from the said work. Against all such injuries, damages and compensation, the Contractor shall and will properly guard. The Contractor shall also, I at all times, indemnify and save the Town and any -and all of its subdivisioi officers, agents or employees harmless against all such injuries, damage- and compensation arising or resulting from causes other than the Town's neglect. The Contractor shall and will, without cost or expense to the Town, and its subdivisions, officers, agents and employees defend any suit or suits which may be brought against the Town by reason of any such real or alleged injuries, damages or compensation arising or resulting fro said work. Each and every employee of the Contractor and each and every of his sub-contractors engaged in the said work shall, for all purposes, be deemed and taken to be the exclusive employees and/or servants of the Contractor and not for any purpose or in any manner in the employment of the Town. The Contractor shall in no manner be relieved from responsibil or liability on account of any fault or delay in the execution of the work, or of any part thereof, by the acts or omissions of any such employee, or any such sub-contractor, or any material.men whatsoever. COMPLIANCE WITH LAD'S The Contractor and each sub-contractor or other person doing or contracting to do any work contemplated herein shall comply with all laws, ordinances and regulations in any manner affecting the work, whether or not such laws, ordinances or regulations are mentioned herein and shall indemnify and save the Town, its subdivisions, officers, agents and employees harmless against any claim or liability arising from or based upon the violation of any such law, ordinance or regulation. Each and every provision of law and clause required by law to be inserted in this contract shall be deemed to have been inserted 'Herein. Without in any way limiting the foregoing provisions of this paragraph, the attention of bidders is particularly directed to the applicable provisions of Article.8 of the Labor Law (wages, hours, statements showing amounts due for wages, discrimination, preference in employment, minimum rate of wages, etc.) and Article 5-A of the General. Municipal Law (Public Contracts PERMITS AND CONSENTS The Town shall obtain, without expense to the Contractor, all license permits or consents necessary or required for the installation and connection of the lighting equipment herein provided on the property of the Long Island Lighting Company or any other utility company. Except as provided in the foregoing provisions of this paragraph, the Contractor at his own expense shall secure all necessary permits, licenses, certificates and other consents required in connection with the contemplated work. It shall be the responsib- ility of the Contractor to coordinate the work contemplated herein with the utility companies; to notify said companies to disconnect and reconnect electric service when and where required; to remove and/or relocate utility company equipment when and where required and to cooperate with the employees of all utility companies whose services are required in the per- formance of the work contemplated herein. WORKTOENS COMPENSATION The Contractor shall, pursuant to the Workmen's Compensation Law of the State of New York, secure the payment of compensation for the benefit of all employees who may be injured or suffer disability in the work con- templated herein, and for the benefit of the dependents of such employees. In the event of the failure of the Contractor to secure such compensation, or in the event of the failure to continue to provide such compensation during the term of the contract, the same shall be and become void and of no effect, and i the Contractor shall forfeit to the Town all payments to be made under the contract and the value of all work and materials supplied. Certificates of i such insurance shall be filed with the Town Clerk. LIABILITY INSURANCE The Contractor, during the term of the contract, shall provide liability insurance to be written by an insurance company authorized to do business in the State of New York and approved by the Town, such policies to be in an amount of not less than $300, 000 with respect to claims arising out of any one accident resulting in bodily .injury to or death of any one person, and in amounts of not less than $500, 000 with respect to claims arising out of any one accident resulting in bodily injury to or deaf, of more than one person, and in an amount of not less than $50, 000 againsi claims arising out of any one accident resulting in property damage, all protecting. the Town and the Contractor against injuries or damage to persons or property caused by or resulting from the execution of the work or in consequence of any improper materials, implements, eauipment or labor used therein, or due to any act, ornission or neglect of the Contractf or his agents and employees therein. Certificates of such insurance shall be filed with the Town Clerk. EQUIPMENT Ah�D \TJORKiVIEIV In the performance of the work contemplated herein, the Contractor shall engage such number of workmen qualified by training and experience perform the required work and shall provide suitable tools, materials and equipment for the proper execution of the work. The Contractor shall provide a superintendent or representative qualified to supervise and direct the work. Such person or persons shall 1 available at all times to receive and carry out the orders of the Town with respect to the work PAY7i_ZEINS � contemplated shall be made to the Contractor ` payments for the work P IOn or before the 5th day of each wont by the Town in monthly installments. nt to the Town the Contractor shall render a statemeClerk of the amount du' the Contractor for the preceding calendar month which shall contain such details and be in such form as the Town Clerk shall prescribe. TheTown esent the Clerk shall examine the same and if found correct she shall pr meeting of the ToWn Board. After approval at such same at the next audit the Supervisor within 5 daps they audit meeting, the claim shall be paid y after. ALBERT M. MARTOCCHIA Dated: February 10, 1976. SUPERVISOR TOVTN OF SOUTBOLD • PROPOSAL TO THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK, FOR THE REPLACE- N1ENTT OF STREET LIGHTING EQUIPMENT IN THE TOWN OF SOUTBOLD, SUFFOLK COURTS', NEW YORK. i I The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Specifications" and this form of Proposal, and that he hereby proposes to furnish all implements and { incidentals and to furnish labor to do all the work required for the Replace- ment of Street - ighting Equipment in the Town of Southold, in accordance with the prices named in this Proposal, at the bidders cum cost and expense, and in accordance with this Proposal and the attached "Notice to Bidders" and the "Specifications", all of which are attached hereto and form a part hereof, for the following price, to wit: 1. Removal of approximately 250 existing 400 watt AIV light fixtures and install- ation of 150 watt High Pressure Sodium Q light fixtures at a -unit price of $ The undersigned further agrees that within ten (10) dais after notifica- tion in �� ruing of the acceptance of this proposal, he will enter into a contract for the -work and furnish suitable surety to be approved by the Town Board of the Town of Southold on an indemnifying bond for the faithful and prompt i4 performance and completion of the -\�;ork specified in such contract in the amount of $5, 000. 00. Tn the default of the performance of any of Mese conditions on my hart to be performed, the certified checkirnthe amount of $500. 00 which is mere- with dcposiled with the Town Board shall be paid to the Town of Southold for the hcnefit of said To�,.n as liquidated dame gcs for such default; ot'i,- rise, the certified check deposited herewith will be returned to tiie undersigned. i I i 3_v sibmiSsion of this bid or propcsa_, thc bidder certii lec th_- i (a) This bid or proposal has been independently arrived at without collusion i with ens other bidder or ritb any competitor or- potential competitor; (b) This bid or proposal has not been knowingly disclosed and brill not be knowingly disclosed, prior to the opening of bids or proposals for this i project, to any other bidder, competitor or potential competitor; (c) No attempt has been or -will-be made to induce any other person, partnership or i corporation to submit or not to submit a bid or proposal; (d) The person r i signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such pe_r,alties being applicable to the bidder as well as to the person signing in its behalf; l (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this . t bid or proposal in be half of the corporate bidder. Dated: Signature of Bidder Business N dre.�s of Bidder I i ' is f I ' i i i ' I NOTICE TO BIDDERS NOTICE IS BEREBY GIVEN that sealed proposals are sought and requested for doing all work necessary for the performance according to specifications of a contract to be let by the Town Board of the Town of Southold, Suffolk County, New York for the replacement of street lighting fixtures and auxiliary equipment in the Town of Southold, until 3:00 P. M. i i on February 26, 1976 at which time they will be publicly opened and read I aloud. Specifications and form of proposal car. be examined and obtained at i r t the Supervisor's Office, 16 South Street, Greenport, New York. Proposals must be made upon and in accordance with the form of proposal and specifications for said work. Proposals shall be made and will be received upon the following con- ditions: Each proposal must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in the amount of $500. 00, conditioned that if the proposal is accepted, the successful bidder will, vrith n 10 days after notification in writing, enter into a written contract for the work and will furnish the security required for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the security prescribed, then the bid deposit shall be forfeited to the Town of Southold as liquidated damages. The Town 13oard of the To�cn of Southold reservos the right to reject any and all proposals and 1.0 %v;dve any and all informality in ,any proposal should it be deemed in the best interest of the 'Gown of Southold. CERTIFIED COPT' OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER. RESOLVED THAT (Name of Corporat)on) be authorized to sign and submit the bid or proposal of this corporation for the following project: Street lighting contract for Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstate- ments in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution // / 7 adopted by �E�//�s ! � w,�T2,J d-;o% S corporation at a meeting of its Board of Directors held on the A?) day of 1976. Secretary (Seal of the Corporation) i SPECIFICATIONS FOR THE REPLACEMENT OF LIGHTING EQUIPMENT IN THE; TOW'N OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. i GENERAL Under these specifications, proposals are sought for a contract for the i removal of approximately 250 - 400 watt Mercury Vapor street Lighting fixtures from the brackets attached to utility poles at various locations in the Town of Southold and the installation on said brackets of 150 watt High Pressure Sodium lighting fixtures to be supplied by the Town of I Southold. It shall be the duty of the bidder to ascertain the type and location of the present lighting fixtures to be removed and the type of new lighting fixtures to be installed in order to be fully aware of the work contemplated. PROPOSALS Proposals shall be in the form furnished by the Town and no other form shall be used. Each bidder will be required to submit a sealed proposal to j i the Town Board of Inc Town of Southold in accordance with the Notice to Bidders and the provisions contained herein. The prices must be type- written or written in ink on the proposed form furnished. Proposals not in accordance with the Notice to Bidders and the provisions hereof, or not on the form of proposal furnished, or containing bids not asked for, or incom- plete, may be rejected. Proposals shall be addressed to the 'Town Board of I the 'Town of Southold, 16 South Street, Greenport, New York, shall be signed by the bidder, and enclosed in scaled envelopes plainly marked "Bid for Street Lighting". If required, bidders must furnish to the Town 13oard satisfactory evidence of the bidder's ability to perform the �:°ork i contemplated. The quantity of lighting units set forth herein is not intended to indicate the exact quantities that the successful bidder inust install, but is merely an estimate of the number to he installed. 'rhe Town Board of the i I I Town of Southold, or its duly authorized agents, shall have the right to designate the number to be installed by the Contractor. BID DEPOSIT Each proposal must be accompanied by a certified check in the sum of 5500. 00 drawn to the order of the Town of Southold upon a bank with offices in the State of New York, conditioned that if the proposal is accepted, the successful bidder will, within ten (10) days after notification in writing, sign a contract for the work contemplated and furnish the required security for the faithful and prompt performance of the work specified. All checks, except that of the lowest bidder, will be returned within three days after the awarding of the contract. The check of the lowest bidder will be returned j within three days after the signing of the contract. In the event that the successful bidder fails or neglects to sign the contract or furnish the required security within the time specified, the bidder will be deemed to have abandoned the contract, and the certified check accompanying his proposal shall be immediately forfeited, without recourse to the Town of i Southold, as liquidated damages for such failure or neglect. SECURITY !, A surety company bond in the sum of $5, 000. 00 will be required, I conditioned upon the faithful and prompt performance of the work, said bond to remain in force during the entire term of the contract. The surety company -writing said bond shall be licensed to do business in the State of New York and shall be satisfactory to the Southold `.Gown Board. The bond � shall ire in the form approved by the town attorney. i All proposals must be signed and enclosed in sealed envelopes plainly marked "Bid for Street Lighting" and addressed to the Town Board of the Town of Southold, 16 South Street, Greenport, New York Dated: February 10, 1976 ALBERT M. MARTOCCHI.9 SUPERVISOR TOWN OF SOUTHOLD ORDER OF WORK The work which shall consist of the installation of approximately the number of lighting units- set forth on the bid form shall commence within ten (10) days after the Contractor is notified -by the Town to proceed and shall proceed without delay or interruption by the Contractor with sufficient labor and materials to enable the work to be completed within 50 working days from the date of commencement. RESPONSIBILITY OF CONTRACTOR The Contractor, during the term of the contract, shall be required at his own cost and expense to furnish and supply all manner of labor, materials, apparatus, appliances, utensils, -fools, machinery, equipment and -whatever else (exclusive of the light fixtures to be supplied by the Town) a may be required to perform the work and shall be solely answerable for the same and for the safe, proper and lawful construction thereof. Neither the Town nor any of its subdivisions, officers, agents or employees shall in any manner be answerable or responsible for any loss or damage that shall or may occur as a result of said work or to any part or parts thereof, or to any materials, equipment or other property that may be used or employed therein, or placed upon the ground during the progress of the work, nor shall the Town or any of its subdivisions, officers, agents or employees be in any rnanner answerable or responsible for any injury done or damages or coin pen sa.tion required to be paid under any present or future law, to any person or persons, or corporations whatever, whether employees of the Contractor or otherwise, or for damages to any property, whether belonging to the 'Town or to others, occurring duringor resulting from the said work. Against all such injuries, damages and compensation, the Contractor shall and will properly guard. The Contractor shall also, i at all times, indemnify and save the Town and any and all of its subdivisions, officers, agents or employees harmless against all such injuries, damages and compensation arising or resulting from causes other than the Town's neglect. The Contractor shall and will, without cost or expense to the Town, and its subdivisions, officers, agents and employees defend any suit or suits which may be brought against the Town by reason of any such real or alleged injuries, damages or compensation arising or resulting from said work. Each and every employee of the Contractor and each and every of his sub-contractors engaged in the said work shall, for all purposes, be deemed and taken to be the exclusive employees and/or servants of the Contractor and not for any purpose or in any manner in the employment of the Town. The Contractor shall in no manner be relieved from responsibilit or liability on account of any fault or delay in the execution of the work, or of any part thereof, by the acts or omissions of any such employee, or any such sub-contractor, or any materialmen whatsoever. COMPLIANCE WITH LAWS The Contractor and each sub-contractor or other person doing or contracting to do any work contemplated herein shall comply with all laws, ordinances and regulations in any manner affecting the work, whether or not such laws, ordinances or regulations are mentioned herein and shall indemnify and save the Town, its subdivisions, officers, agents and employees harmless against any claim or liability arising from or based upon the violation of any such law, ordinance or regnlation. Each and every provision of law and clause required by law to be inserted in this contract small be deemed to have been inserted herein. Without in any way limiting the foregoing provisions of this paragraph, the attention of bidders is particularly directed to the applicable provisions of Article.8 of the Labor I.aw (wages, hours, statements showing amounts due for wages, discrimination, preference in employment, minimum rate of wages, etc. ) and Article 5-A of the General Municipal Law (Public Contracts). PERMITS AND CONSENTS The Town shall obtain, without expense to the Contractor, all licenses, permits or consents necessary or required for the installation and connection of the lighting equipment herein provided on the property of the Long Island Lighting Company or any other utility company. Except as provided in the foregoing provisions of this paragraph, the Contractor at his own expense shall secure all necessary permits, licenses, certificates and other consents required in connection with the contemplated work. It shall be the responsib- ility of the Contractor to coordinate the work contemplated herein with the utility companies; to notify said companies to disconnect and reconnect electric service when and where required; to remove and/or relocate utility company equipment when and where required and to cooperate with the employees of all utility companies whose services are required in the per- formance of the work contemplated herein. AVORKMENS COMPENSATION The Contractor shall, pursuant to the Workmen's Compensation Law of the State of New York, secure the payment of compensation for the henefit of all employees -, ho may be injured or suffer disability in the work con- templated herein, and for the benefit of the dependents of such employees. In the event of the failure of the Contractor to secure such compensation, or in the event of the failure to continue to provide such compensation during the term of the contract, the same shall oc and hCcome void and of no effect, and the Contractor shall forfeit to the Town all payments to be made under the contract and the value of all work and materials supplied. Certificates of such insurance shall be filed with the Town Clerk. LLABILITY INSURANCE The Contractor, during the term of the contract, shall provide liability insurance to be written by an insurance company authorized to do business in the State of New York and approved by the Town, such policies to be in an amount of not less than $300, 000 with respect to claims arising out of any one accident resulting in bodily injury to or death of any one person, and in amounts of not less than $500, 000 with respect to claims arising out of any one accident resulting in bodily injury to or death of more than one person, and in an amount of riot less than $50, 000 against claims arising out of any one accident resulting in property damage, all protecting the Town and the Contractor against injuries or damage to persons or property caused by or resulting from the execution of the work or in consequence of any improper materials, implements, equipment or labor used therein, or due to any act, omission or neglect of the Contractor or his agents and employees therein. Certificates of such insurance shall be filed with the Town Clerk. EQUIPM.FNT AND ATORK_MEN In the performance of the work contemplated herein, the Contractor shall engage such number of workmen qualified by training and experience tc perform the required work and shall provide suitable tools, materials and equipment for the proper execution of the work. The Contractor shall provide a superintendent or representative qualified to supervise and direct the vaork. Such person or persons shall be availahia at all times to receive and carry out the oI (Icn3 of the TovCII with respect to the work ?AY MINTS Payments for the work contemplated shall be made to the Contractor by the Torn in monthly installments. On or 'before the 5tb day of each month the Contractor shall render-a statement to the Town Clerk-of the amount due the Contractor for the preceding calendar month which shall contain such details and be in such form as the Town Clerk shall prescribe. The Town Clerk shall examine the same and if found correct she shall present the same at the next audit meeting of the Town Board. After approval at such f I audit meeting, the claim shall be paid by the Supervisor within 5 days there- C after. Dated: February 10, 1976. ALBERT M. MARTOCCHIA SUPERVISOR 1 TOWN OF SOUT1 OLD f f I PROPOSAL TO THE TOWN OF SOUTHOLD FOR STREET LIGHTING FIXTURES, BRACKETS AND LAMPS FOR THE TOWN OF SOUTHOLD The undersigned delcares that he has carefully examined and fully understands the attached "Notice to Bidders", "Specifications" and this form of Proposal and that he hereby proposes to furnish all the Lighting Fixtures, Brackets and Lamps required by the Town of Southold during the period of six months from the date of acceptance of this Bid at the following unit prices, all in accordance with the bid documents, to wit: Item Unit Price /k 1. Horizontal Burning Luminaires - 70 Watt 2. Horizontal Burning Luminaires - 150 Watt $ ?�0' 2�r� IX 3. Lamps - 70 Watt $ 4. Lamps - 150 Watt $ 2 5. Brackets 6. The above items shall be delivered to the Town within ac r- 30 days after ordered by the Town. The undersigned further agrees that wi-:hin 10 days after notification in writing of the acceptance of this proposal, he will enter into a written con- tract to furnish the equipment specified herein. In default of the performance of any of the conditions on the bidder's part to be performed, the certified check in the amount of $500. 00 which is herewith deposited with the Town shall be paid to the Town of Southold as liquidated damages for such default, otherwise said check shall be returned to the undersigned. Cfs 7 Zv1V �. X/.c"yf.. t L / NERAL ELECTRIC SUPPLY COMPANY 848 S0. OYSTER BAY RD. ;i-KC \/!' IF N Y 11 S0? i . t � The undersigned further submits herewith a properly executed non- collusive bidding certificate and (if a corporate bidder) a certified copy of a resolution authorizing the execution of such certificate. Dated: .212.5 <-- - -T Signature of Bidder G, 'B'� dr s f dere 848 90. OYSTE- $A�- . HICKSVILLE•.. N. Y. .11802 NON-COLLUSIVE BIDDING CERTIFICATE By submission of this bid or proposal, 'the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the tru';h thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Dated: — Signature of Bidder Business Address of Bidder GENERAL ELECTRO SUPPLY COMPAW 843 90. OYSTER BAY RD. HICKSVILLE, N. Y. 11803 SALES & CONSIGNMENT CONTRACTS, BIDS, AND PERFOR1VIANCE BONDS I, Gordon R. Hawley, Attesting Secretary of the General Electric Company do hereby certify that the following is a true and correct copy of a portion of a resolu- tion duly adopted by the Board of Directors of the General :Electric Company on April 26, 1974 and that said portion of this resolution has riot been rescinded or amended: RESOLVED that Sales and consignment contracts, bids therefor, and documents in connection therewith, including bids to and contracts with any Municipal, County or State Government, or with the Government of the United States or a foreign country, or with any agency or department of any such Government (but not including contracts providing for or relating to a franchise for the distribution or resale of this Company's products) and bonds to secure the performance of such bids and contracts, may be executed on behalf of this Company by. . . . any of the following managers of General Electric Supply Company Business Division but only with respect to sales and consignments by such Division: A Region Manager A Manager-District Operations A Manager-Region Operations An Area Manager A District Manager Manager-Support Services Operation A Manager--Customer Service I do hereby further certify that the following persons connected with the New York Region of General Electric Supply Company Business Division, A Division of General Electric Company, hold the positions set opposite their names and are therefore duly authorized to execute the documents covered by the foregoing resolu- tion: H. Weiss Region Manager, New York E. L. Devoti Manager-Region Operations, New York W. H. Bodnaruk Area Manager, Union F. L. Thompson Area Manager, Bridgeport L. Weinstein Area Manager, New York W. E. Eden Area Manager, Hicksville E. Libby Area Manager, Elmsford R. L. Tutterrow Manager-District Operations, New York WITNESS my hand and the seal of General Electric Company this 31st day of December 1974. l Attestin Secret • i CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICA'T'ION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: For the furnishing of Street Lighting Fixtures, Brackets and Lamps to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on the day of 1976. Secretary (Seal of the Corporation) �-ik.NERAI_ ELE—1 kaC; 848 I ; CY >Tr P SA`! RR NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for furnishing Street Lighting Fixtures, Brackets and Lamps to the Town of Southold. Bids will be received until 3:00 P. M. on the 26th day of February, 1976 at which time they will be publicly opened and read aloud. Specifications and form of proposal may be obtained at the Supervisor's Office, 16 South Street, Greenport, New York. Proposals must be made upon and in accordance with the form of proposal and the Specifications therefor. Each proposal must be accompanied by the deposit of a certified check made payable to the order of the Town of Sout:lold in the amount of $500. 00 conditioned that if the proposal is accepted, the successful bidder will, within 10 days after notification in writing, enter into a contract to furnish said equipment, as and when ordered by the Town. All deposits except that of the success-ul bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, then the bid deposit shall be forfeited to the Town of Southold as liquidated damages. The Town Board of the Town of Southold reserves the right to reject any and all proposals and to waive any and all informality in any proposal should it be deemed in the best interest of the Town of Southold. All proposals must be signed and enclosed in sealed envelopes plainly marked "Bid for Street TAghting Equipment" and addressed to the Town Board of the Town of Southold, 16 South Street, Greenport, New York. Dated: February 10, 1976. TO��,N BOARD OF THE TOWN OF SOUTIIOLD SUFFOLK COUNTY, NEW YORK SPECIFICATIONS FOR STREET LIGHTING FIXTURES, BRACKETS AND LAMS FOR TOWN OF SOUTHOLD GENERAL Under these specifications bids are sought by the Town of Southold for the purchase of Street Lighting Fixtures, :Brackets and Lamps to be used in conjunction with the replacement of a portion of the present street lighting equipment in the Town of Southold with 70 watt and 150 watt High Pressure Sodium Lamps (HPS). It is the intention of the Town to purchase and install approximately 250 - 70 watt lamps and brackets, and 250 - 150 watt BPS lamps on existing brackets over a period of six months from the date of acceptance of a bid. Accordingly, bids are sought herein for the unit prices of the various items specified herein, it being understood that the Town is not obligated to pur- chase the actual number of items set forth above, but only such number thereof actually ordered by the Town from time to time for its requirements for a period of six months from the date of acceptance of the bid. Bids shall not include sales or other taxes from which the Town of Southold is exempt. Each bidder shall be required to guarantee the equipment furnished by him against defective workmanship or materials for a period of one year from the date of delivery thereof. Each bidder must submit with his bid a properly executed non- collusive bidding certificate on the form attached to the bid form. Ia,ach bid must be submitted on the bid form supplied by the Town. Each bidder must specify the number of days within which delivery of the equipment will be made after the same is ordered. The bid price shall include the cost of delivery of the equipment to the Town Highway Department at Peconic, New York. Payment for the equipment shall be made by the Town within 30 days after each delivery to the Town. Each bid shall be accompanied by a certified check made payable to the Town of Southold in the amount of $500. 00, conditioned that if the bid is accepted, the successful bidder will, within 10 days after notification in writing, enter into a written contract to furnish the equipment specified. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Street Lighting Equipment" and addressed to the Supervisor of the Town of Southold, 16 South Street, Greenport, New York 11944. SPECIFICATIONS L HORIZONTAL BURNING LUMINAIRES The Luminaire shall be a General Electric Company Type M250A Powr/Door (or equal). It shall be precision diecast aluminum and is to be furnished complete with Powr/Module assembly to which are mounted the major electrical components for multiple operation including ballast and capacitors. Access to the terminal board and ballast assembly shall be accomplished by the loosening of a single captive screw on the power door. The Luminaire shall contain an internal high power factor reactor ballast rated 120V. The ballast shall be prewired to the lamp socket and terminal board, requiring only connection of the power-supply leads to the terminal board. The entire Powr/Module assembly shall be quickly and easily removable and replaceable through the use of quick-disconnect plugs. The Luminaire shall contain a locking type photoelectric receptacle conforming to EEI-NEMA standards. The receptacle shall be prewired to the terminal boards and quick-disconnect plugs. The optical assembly shall contain an activated-charcoal filter to filter out contaminants in the air as the Lumi- naire breathes. The prismatic refractor shall be of glass and shall be easily removable by unlatching the refractor door and turning a single refractor-holding clip. The slipfitter shall be capable of adapting to 1-1/4" thru 2" pipe size mounting brackets without the need of separate mounting parts or rearrangement of mounting components. Leveling and clamping of the Luminaire to the bracket shall be accomplished by the tightening of two bolts accessible both externally and internally. The reflector shall be secured to the upper housing and shall contain an EPT rubber gasket for sealing between the reflector and refractor. The socket housing shall be securely riveted and sealed to the reflector and shall contain provision for setting the socket in up to twelve positions. The horizontal burning Luminaires shall be provided to operate 70 Watt and 150 Watt High Pressure Sodium Lanips similar to General Electric Lucalox. For standardization, the ballasts shall be designed to operate 55V. Lucalox type lamps. The fixtures supplied shall conform to the following: A. 70 Watt - General Electric Cat. #C728G639 (or equal) IES Type MSII Light distribution. Maximum Line Wattage - 82 Watts. B. 150 Watt - General Electric Cat. #728G607 (or equal) IES Type MSII Light distribution. Maximum Line Wattage - 171 Watts. The above Luminaires shall have a maximum weight of 27 lbs. and a side effective projected area of . 7 square feet. IL LAMPS For standardization, the high pressure sodium lamps shall be of the 55V. design and shall be equal in all respect to General Electric Lucalox. The requirements are as follows: Wattage Lamp Initial Lumens Rated Life 70W LU70/BD or BU 5, 800 12, 000 hrs. 150 W LU150/BD or BU 16, 000 16, 000 hrs. III. BRACKETS The mounting bracket shall be a General Electric Co. Cat. #C623G003 (or equal). It shall be suitable for mounting on wood poles of from 6 to 12 inches in diameter. The bracket arm shall be fabricated from seamless aluminum tube and shall be tapered and elliptical. The arm shall have a nominal length of 6 feet with a rise of 2 feet. The lag screws and thru bolt required to mount brackets shall not be included in the bid. Dated: February 10, 1976. ALBERT M. MARTOCCHIA SUPERVISOR TOWN OF SOUTHOLD I PROPOSAL TO THE TOWN OF SOUTHOLD FOR STREET LIGHTING FIXTURES BRACKETS AND LAMPS FOR THE TOWN OF SOUTHOLD The undersigned delcares that he has carefully examined and fully understands the attached "Notice to Bidders", "Specifications" and this form of Proposal and that he hereby proposes to furnish all the Lighting Fixtures, Brackets and Lamps required by the Town of Southold during the period of six months from the date of acceptance of this Bid at the following unit prices, all in accordance with the bid documents, to wit: ' Item Unit Price f 1. Horizontal Burning Luminaires - 70 Watt $ '/3 . b 6 /LZ r10 Ni°s /zo 2 ,. 2. Horizontal Burning Luminaires - 150 Watt $ k'C rro tim rZO 2 I 3. Lamps - 70 Watt $ y(0 r - J\ 4. Lamps - 150 Watt $ " 9',3F, 5. Brackets --- i xy 6. The above items shall be delivered to the Town within 2 / days after ordered by the Town. f The undersigned further agrees that within 10 days after notification in writing of the acceptance of this proposal, he will enter into a written con- tract to furnish the equipment specified herein. In default of the performance of any of the conditions on the bidder's part to be performed, the certified check in the amount of $500. 00 which is herewith deposited with the Town shall be paid to the Town of Southold as liquidated damages for such default, otherwise said check shall be returned I to the undersigned. I ,h i The undersigned further submits herewith a properly executed non- collusive bidding certificate and (if a corporate bidder) a certified copy of a resolution authorizing the execution of such certificate. Sentry Electric Corp. Dated: Feb. 25 , 1976 a�;� Signature of Bidder 185 Buffalo Avenue Freeport, NY 11520 Business Address of Bidder i a l i NON-COLLUSIVE BIDDING CERTIFICATE By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any, other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the ui porate bidder. Sentry Electric Corp. Dated:-Feb 25 1976-- -' --' , I Signature of Bidder 185 Buffalo Avenue Freeport, NY 11520 Business Address of Bidder j I I I i I i CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT Sentry 'Electric Corp. (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: For the furnishing of Street Lighting Fixtures, Brackets and Lamps to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act 4nd deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by Sentry Electric Corp. corporation at a meeting of its Board of Directors held on the 25th day of February 1976. &n' Secretary (Seal of the -Corporation) I i I I - f }}c J 'aSf,,K7�7 Ot4 nlP QFr W 04 'rP 7i� `ed 1'�IZy d' d' d:�r'�; w a 78 s n � °✓ei NF4 tp�y t F. m W (r) jl� �� � d YYd'! �r��, f�J �• r � ro parr ���•'4 �. t��+ ;�+ v �v oe�.r, �;t'i �°�'+ k ti 49 'r l Cd .7 Or Cd F-i ro Ifi 4� 0 6�dF� IJ' v Y ❑ o �j �`�M'''t Cp p Y m I ti , 94 � t,' t r a ' 1. Ln , 4 � y w Es Q o, 1�( G �! n ft" FR' +' y� r y { � y� � tr�J � L�*D �'� Sal a b S!Q unim 1 / > P� d to ❑ O CH 6 !�-� fCd m ti 4� .l''•' 1 NI la91 H a U Cd fill Iro aa)i o s°. api W �[ .0 c' s Q Ci coA e7 er [ 'd xT �� j z , u ` F " ri tr +, ' e� I May 28, 1976 Aerial Line Contractors Inc. South Country Road Brookhaven, New York 11719 Gentlemen: Thank you for submitting a bid on the re—bid for street lighting for the Town of Southold. Your bid of 823.75 per fixture was the low bid, and has been accepted. Our Town Attorney, Robert W. Tasker, is preparing the contracts and will forward them to you within five days. Yours very truly Albert M. Martocchia Supervisor PROPOSAL TO THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK, FOR THE INSTALL- ATION OF STREET LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Specifications" and this form of Proposal and that he hereby proposes to furnish all implements and incidentals and to furnish labor to do all the work required for the installation of Street Lighting Equipment in the Town of Southold, in accordance with the prices named in this Proposal, at the bidders own cost and expense, and in accordance with this Proposal and the attached "Notice to Bidders" and the "Specifications", all of which are attached hereto and form a part hereof, for the following price, to wit: 1. Installation of approximately 250 _IX 150 watt High Pressure Sodium + rJ light fixtures at a unit price of 23 /- . 6 The undersigned further agrees that within ten (10) days after notifica- tion in writing of the acceptance of this proposal, he will enter into a contract for the work and furnish suitable surety to be approved by the Town Board of the Town of Southold on an indemnifying bond for the faithful and prompt performance and completion of the work specified in such contract in the amount of $5, 000. 00. In the default of the performance of any oP these conditions on my part to be performed, the certified check in the amount of $500. 00 which is here- with deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Dated: t (v Signature of Bidder /J /4/ Business Business Address of Bidder ' � I CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER J RESOLVEDTHAT (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: For the installation of street lighting equipment in the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103 -d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by � �� � ,j A2 c Crn./T�.��'D. S' �L`C corporation at a meet- ing of its Board of Directors held on the day of 1976. Secretary (Seal of the Corporation) NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for doing all work necessary for the performance according to specifications of a contract to be let by the Town Board of the Town of Southold, Suffolk County, New York for the installation of street lighting fixtures and auxiliary equipment in the Town of Southold, until 3:00 P. M. on May 18, 1976 at which time they will be publicly opened and read aloud. Specifications and form of proposal can be examined and obtained at the Supervisors Office, 16 South Street, Greenport, New York. Proposals must be made upon and in accordance with the form of proposal and specifications for said work. Proposals shall be made and will be received upon the following con- ditions: Each proposal must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in the amount of $500. 00 conditioned that if the proposal is accepted, the successful bidder will, within 10 days after notification in writing, enter into a written contract for the work and will furnish the security required for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the security prescribed, then the bid deposit shall be forfeited to the Town of Southold as liquidated damages. The Town Board of the Town of Southold reserves the right to reject any and all proposals and to waive any and all informality in any proposal should it be deemed in the best interest of the Town of Southold. All proposals must be signed and enclosed in sealed envelopes plainly marked "Bid for Street Lighting" and addressed to the Town Board of the Town of Southold, 16 South Street, Greenport, New York. Dated: May 4, 1976 ALBERT M. MARTOCCHIA SUPERVISOR TOWN OF SOUTHOLD SPECIFICATIONS FOR THE INSTALLATION OF STREET LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. GENERAL Under these specifications, proposals are sought for a contract for the installation of approximately 250 - 150 watt High Pressure Sodium luminaires on existing brackets presently attached to utility poles at various locations in the Town of Southold. In addition to the foregoing, the successful bidder will be required to furnish and install at his own expense, new weatherproof and corrosion proof fuse receptacles and fuses on each utility pole and to rewire each light fixture from the fuse receptacle through the bracket to the luminaire. Except for the luminaires, lamps and photoelectric cells to be furnished by the Town of Southold, the successful bidder must supply all materials, equipment and perform all work required to the end that such lighting fixtures will be left in operating condition by the bidder. All materials furnished and all work to be performed by the successful bidder shall in all respects comply with the laws, rules, regulations and requirements of all governmental agencies having jurisdiction thereof, as well as all rules, regulations and requirements of any and all utility com- panies who may in any respect be affected by said work. By reason of the foregoing, it shall be the duty of each bidder submitting a proposal to ascertain from any and all such governmental agencies and utility companies their rules, regulations and requirements, and to perform the required work in full compliance therewith. Bidders are also advised that existing lighting equipment owned by Long Island Lighting Company will be removed by said utility company and such bidder will be required to coordinate the removal work of such utility company with the installation of the new equipment by the successful bidder. In no event will the successful bidder permit any lighting facility to remain inoperative during any period of darkness without prior written consent by the Supervisor of the Town of Southold. i I oS�FFn�c 0 z � OFF ISOR T +i LD ALBERT M. MARTOCCHIA 1 su PERVJSOR TELEPHONE GREENPORT 7-0550 GREENPORT, L. I., N. Y. December 24, 1976 Hinck Electrical Contractor, Inc. 350 Moffitt Boulevard Islip, New York 11751 Gentlemen: Thank you for your bid in connection with our request for a re-bid on street lighting for the Town of Southold. As you know, you were not the low bidder. I am returning to you herewith your check for five hundred i dollars ($500.00). i 1 _ Very Truly Yo73, i lr4l Albert M. irtocchia Supervisor Encl. .... 3946 HINCK ELECTRICAL CONTRACTOR, INC, _ �T�••ir;� = 350 MOFFITT OU RD -- 9 ISLIP, N. Y 11 5 /7 76 so-72o • �, �= 19— Z+a r 69•s t7 J z•3 ..� a YS No4, t: CTS DOLLARS a«, FIRST '� A11 of F- 345 345 East M - r ~ •-07 201• PROPOSAL TO THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK, FOR THE INSTALL- ATION OF STREET LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Specifications" and this form of Proposal and that he hereby proposes to furnish all implements and incidentals and to furnish labor to do all the work required for the installation of Street Lighting Equipment in the Town of Southold, in accordance with the prices named in this Proposal, at the bidders own cost and expense, and in accordance with this Proposal and the attached "Notice to Bidders" and the "Specifications", all of which are attached hereto and form a part hereof, for the following price, to wit: 1. Installation of approximately 250 150 watt High Pressure Sodium light fixtures at a unit price of p� ,$ oo The undersigned further agrees that within ten (10) days after notifica- tion in writing of the acceptance of this proposal, he will enter into a contract for the work and furnish suitable surety to be approved by the Town Board of the Town of Southold on an indemnifying bond for the faithful and prompt performance and completion of the work specified in such contract in the amount of $5, 000. 00. In the default of the performance of any of these conditions on my part to be performed, the certified check in the amount of $500. 00 which is here- with deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Dated• ' nature/of/Bidder Business Ad ress of Bidder i i i CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: For the installation of street lighting equipment in the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by y^ �' �Pc�/�r y / � y 7 corporation at a meet- ing of its Board of Directors held on they day of , 1976. Secretary (Seal of the Corporation) NOTICE TO BIDDERS NOTICE IS HENERY .GIVEN COUNTY OF SUFFOLK that sealed proposMif are sought STATE OF NEW YORK } and requested for.doing all work necessary for the performance according to specificationi::nf .a contractto, be tet wn of'Sontlwld,f the, Town t Board of the Town Sherley Katz, being duly sworn, says that she is an Suffolk County,New York,forthe Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, installation of street lighting fix- tures and auxiliary equipment in a public newspaper printed at Southold, in Suffolk County; the Town of Southold, until 3:00 and that the notice of which the annexed is a printed copy, p.m. on May 18, 1976, at which time they will be publicly opened has been published in said Long Island Traveler-Watch- and read aloud. Specifications man once each week for ...... ... and form of proposal can be weeks examined and obtained at the successively, commencing on the ...... .............................. Supervisor's Office, 16 South Street, Greenport, New York. day of ......L.l..l..4?... : .................. 19.1.7 . .. ,..Proposals must be made upon and in accordance with the form of proposal and sp*ificatituts for said fvork. .................. Ea proposal hws�t`be ace$im- panied by the deposit of a cerdfied,cbo*i rxjade payable to the order of the Town of Southold in the amount of $500.00 condi- Sworn to before me this .......J.............. day of tioned that if the proposal is accepted, the successful bidder / ^ will,within 10 days,after notifica- .... ' " "" ' """ 19"-"' • tion in writing, enter into a / written contract for the work and will furnish the security required for the faithful and prompt per. formance and completion of the ............ / . . work specified. Notary Public u. All deposits except that of the ' successful bidder will be return- ed. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to l.�,OTF,F� r i E - r'.aw York the requirements of the Town . Board,or fails to give the security '77 prescribed, then the bid deposit shall be forfeited to the Town of Southoldas liquidated damages. The Town Board of the Town of Southold reserves the right. to reject any and all proposals and to waive any and all informality in any proposal should it he deemed in the best interest of the Town of Southold. All proposals must be signed and enclosed in sealed envelopes plainly marked "Bid for Street Lighting" and addressed to the Town Board of the Town of Southold, 16 South Street,Green- port, New York. Dated: May 4, 1976 ALBERT M.MARTOCCHIA SUPERVISOR TOWN OF SOUTHOLD IT-5/6 I OFF 9::s U, ISOR TO LD ALBERT M. MARTOCCHIA .( xYa /� TELEPHONE i SUPERVISOR G BEEN PO RT 7-0550 GREENPORT. L. I., N. Y. December 24, 1976 L. K. Comstock & Co. , Inc. 2521 Long Beach Road OCA3ide, New York 11572 i Gentlemen: Thank you for your bid in connection with our request for a re—bid on street lighting for the Town of Southold. As you know, you were not the low bidder. I am returning to you herewithyour check for five hundred dollars ($500.00). Very Truly Yours, 6- r6"-- �, Albert M. Martocchia Supervisor Encl. _ - — L K. COMSTOCK & CO., INC. _ 1409 '• - .:.2521 LONG REACH ROAD ."� "OCEANSIDE N.Y 2157 t 12 .. May 17 19 76 zoo 861 �4 12 k ep �p�s�y{ _ .�.Cn PER OF. '.10 1��UU4l.[l 1d „t" 7tIJOI.I..�.RS Or r( 4o>� � .IM c eu o — ''` � a 1:0 28011-00 121: 86 11.0040 PROPOSAL TO THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK, FOR THE INSTALL- ATION OF STREET LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Specifications" and this form of Proposal and that he hereby proposes to furnish all implements and incidentals and to furnish labor to do all the work required for the installation of Street Lighting Equipment in the Town of Southold, in accordance with the prices named in this Proposal, at the bidders own cost and expense, and in accordance with this Proposal and the attached "Notice to Bidders" and the "Specifications", all of which are attached hereto and form a part hereof, for the following price, to wit: 1. Installation of approximately 250 150 watt High Pressure Sodium light fixtures at a unit price of The undersigned further agrees that within ten (10) days after notifica- tion in writing of the acceptance of this proposal, he will enter into a contract for the work and furnish suitable surety to be approved by the Town Board of the Town of Southold on an indemnifying bond for the faithful and prompt performance and completion of the work specified in such contract in the amount of $5, 000. 00. In the default of the performance of any of these conditions on my part to be performed, the certified check in the amount of $500. 00 which is here- with deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Dated: , r 1.t� Si tiature of Bidder 2/ '011 Business Address of Bidder i J � 1 ` CERTIFICATE OF SECRETARY 1, HARVEY COHEN, duly elected and acting Secretary of L . K . Comstock & Company, Inc. , a New York Corporation, do hereby certify that the following officers of the Corporation and the following Branch Managers are authorized to enter into applications for and execute bonds and/or contracts and/or bids on behalf of the Corporation: NAME OFFICE Charles L. - Scharfe , Jr. Vice Chairman of the Board & Chief Executive Officer George' F . Nicol President + Philip T . Mahoney Senior Vice President David. S . Clark Senior Vice President John Halecky, Jr. Vice President & Treasurer Lester O . Wuerfl , Jr.. Assistant Vice President . Paul V. Hatton Vice President George E . Wrage Vice President Gerald Strass Vice President Helen A . Fitsemons Assistant Secretary -John G . Leicht Assistant Secretary Ivan G . Moore Branch Manager, Albany, Oregon Albert A . Simon Branch Manager, Long Beach , California ' NAME OFFICE Robert W . Magoon Branch Manager, San Francisco, California James R . Bond Branch Manager, , Graphics Division Samuel H . Riezman Branch Manager, St . Louis , Missouri James Shelton Branch Manager, 9 Kansas City, Missouri Michael Hrnyok Branch Manager, Chicago, Ill inois . Billy O . Foust Branch Manager, Houston, Texas Philip F . Strauss Branch Manager, Long Island , New York -s Donald R . Dierin er g Branch Manager, New York, New York Samuel P . Valeriano Branch Manager; Pittsburgh, Pennsylvania Michael Salso g Branch Manager, _ Systems/Transportation Group George Scharfe Assistant Treasurer, Tk Branch• Manager, Boston , Massachusetts _ IN WITNESS WHEREOF, I hereunto set my hand and seal this 15th do'y of October, 1975 . d " &. Secre ary 2 CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: For the installation of street lighting equipment in the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103 -d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meet- ing of its Board of Directors held on the day of 1976. Secretary (Seal of the Corporation) NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for doing all work necessary for the performance according to specifications of a contract to be let by the Town Board of the Town of Southold, Suffolk County, New York for the installation of street lighting fixtures and auxiliary equipment in the Town of Southold, until 3:00 P. M. on May 18, 1976 at which time they will be publicly opened and read aloud. Specifications and form of proposal can be examined and obtained at the Supervisor's Office, 16 South Street, Greenport, New York. Proposals must be made upon and in accordance with the form of proposal and specifications for said work. Proposals shall be made and will be received upon the following con- ditions: Each proposal must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in the amount of $500. 00 conditioned that if the proposal is accepted, the successful bidder will, within 10 days after notification in writing, enter into a written contract for the work and will furnish the security required :for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the security prescribed, then the bid deposit shall be forfeited to the Town of Southold as liquidated damages. The Town Board of the Town of Southold reserves the right to reject any and all proposals and to waive any and all informality in any proposal should it be deemed in the best interest of the Town of Southold. All proposals must be signed and enclosed in sealed envelopes plainly marked "Bid for Street Lighting" and addressed to the Town Board of the Town of Southold, 16 South Street, Greenport, New York. Dated: May 4, 1976 ALBERT M. MARTOCCHIA SUPERVISOR TOWN OF SOUTHOLD SPECIFICATIONS FOR THE INSTALLATION OF STREET LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. GENERAL Under these specifications, proposals are sought for a contract for the installation of approximately 250 - 150 watt High Pressure Sodium luminaires on existing brackets presently attached to utility poles at various locations in the Town of Southold. In addition to the foregoing, the successful bidder will be required to furnish and install at his own expense, new weatherproof and corrosion proof i fuse receptacles and fuses on each utility pole and to rewire each light fixture from the fuse receptacle through the bracket to the luminaire. Except for the luminaires, lamps and photoelectric cells to be furnished by the Town of Southold, the successful bidder must supply all materials, equipment and perform all work required to the end that such lighting fixtures will be left in operating condition by the bidder. All materials furnished and all work to be performed by the successful bidder shall in all respects comply with the laws, rules, regulations and requirements of all governmental agencies having jurisdiction thereof, as well as all rules, regulations and requirements of any and all utility com- panies who may in any respect be affected by said work. By reason of the foregoing, it shall be the duty of each bidder submitting a proposal to ascertain from any and all such governmental agencies and utility companies their rules, regulations and requirements, and to perform the required work in full compliance therewith. Bidders are also advised that existing lighting equipment owned by Long Island Lighting Company will be removed by said utility company and such bidder will be required to coordinate the removal work of such utility company with the installation of the new equipment by the successful bidder. In no event will the successful bidder permit any lighting facility to remain inoperative during any period of darkness without prior written consent by the Supervisor of the Town of Southold. I PROPOSAL TO THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK, FOR THE INSTALL- ATION OF STREET LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Specifications" and this form of Proposal and that he hereby proposes to furnish all implements and incidentals and to furnish labor to do all the work required for the installation of Street Lighting Equipment in the Town of Southold, in accordance with the prices named in this Proposal, at the bidders own cost and expense, and in accordance with this Proposal and the attached "Notice to Bidders" and the "Specifications", all of which are attached hereto and form a part hereof, for the following price, to wit: 1. Installation of approximately 250 150 watt High Pressure Sodium p light fixtures at a unit price of p %� The undersigned further agrees that within ten (10) days after notifica- tion in writing of the acceptance of this proposal, he will enter into a contract for the work and furnish suitable surety to be approved by the Town Board of the Town of Southold on an indemnifying bond for the faithful and prompt performance and completion of the work specified in such contract in the amount of $5, 000. 00. In the default of the performance of any of these conditions on my part to be performed, the certified check in the amount of $500. 00 which is here- with deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned By submission of this bid or proposal, the bidder certifies that: i (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or, potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bid'.s or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Dated: �Z/t5Z Z Si fatu�re of Bidde /�,L Lbl alp«i sy ss� 7` Al Business Address of Bidder I CERTIFIED COPY OF RESOLUTION .AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT PGS " (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: For the installation of skeet lighting equipment in the Town of Southold, Suffolk County, New York, smd to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by V fl ,Fw i�c c��/Lf s �� C_ chi at a meet- ing of its Board of Directors held on they da r of 1976. —° Secretary (Seal of the Corporation) NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for doing all work necessary for the performance according to specifications of a contract to be let by the Town Board of the Town of Southold, Suffolk County, New York for the installation of street lighting fixtures and auxiliary equipment in the Town of Southold, until 3:00 P. M. on May 18, 1976 at which time they will be publicly opened and read aloud. Specifications and form of proposal can be examined and obtained at the Supervisor's Office, 16 South Street, Greenport, New York. Proposals must be made upon and in accordance with the form of proposal and specifications for said work. Proposals shall be made and will be received upon the following con- ditions: Each proposal must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in the amount of $500. 00 conditioned that if the proposal is accepted, the successful bidder will, within 10 days after notification in writing, enter into a written contract for the work and will furnish the security required for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the security prescribed, then the bid deposit shall be forfeited to the Town of Southold as liquidated damages. The Town Board of the Town of Southold reserves the right to reject any and all proposals and to waive any and all informality in any proposal should it be deemed in the best interest of the Town of Southold. All proposals must be signed and enclosed in sealed envelopes plainly marked "Bid for Street Lighting" and addressed to the Town Board of the Town of Southold, 16 South Street, Greenport, New York. Dated: May 4, 1976 ALBERT M. MARTOCCHIA SUPERVISOR TOWN OF SOUTHOLD i SPECIFICATIONS FOR THE ]INSTALLATION OF STREET LIGHTING EQUIPMENT IN THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK. GENERAL Under these specifications, proposals are sought for a contract for the installation of approximately 250 - 150 watt High Pressure Sodium luminaires on existing brackets presently attached to utility poles at various locations in the Town of Southold. In addition to the foregoing, the successful bidder will be required to furnish and install at his own expense, new weatherproof and corrosion proof fuse receptacles and fuses on each utility pole and to rewire each light fixture from the fuse receptacle through the bracket to the luminaire. Except for the luminaires, lamps and photoelectric cells to be furnished by the Town of Southold, the successful bidder must supply all materials, equipment and perform all work required to the end that such lighting fixtures will be left in operating condition by the bidder. All materials furnished and all work to be performed by the successful bidder shall in all respects comply with the laws, rules, regulations and requirements of all governmental agencies having jurisdiction thereof, as well as all rules, regulations and requirements of any and all utility com- panies who may in any respect be affected by said work. By reason of the foregoing, it shall be the duty of each bidder submitting a proposal to ascertain from any and all such governmental agencies and utility companies their rules, regulations and requirements, and to perform the required work in full compliance therewith. Bidders are also advised that existing lighting equipment owned by Long Island Lighting Company will be removed by said utility company and such bidder will be required to coordinate the removal work of such utility company i with the installation of the new equipment by the successful bidder. In no event will the successful bidder permit any lighting facility to remain inoperative during any period of darkness without prior written consent by the Supervisor of the Town of Southold. I �i PROM pALLEN INDUSTRIES .INSTRUCTIONS TO SENDER: t. DETACH YELLOW COPY. Z. SEND WHITE AND PINK 117 OAK DRIVE COPIES WITH CARBON INTACT. SYOSSET, NEW YORK 11791 INSTRUCTIONS TO RECIPIENT: t. WRITE REPLY IN RIGHT COLUMN 2 DETACH STUB Phone 921-9621 AT TOP, RETAIN PINK COPY, AND RETURN WHITE COPY MESSAGE REPLY TO TOWN OF SOUTHOLD DATE 16 SOUTH STREET GREENPORT, NEW YORK 11944 L J DATE MAY 17, 1976 $500.00 DEPOSIT PREVIOUSLY SUBMITTED! THANK U SIGNED - SIGNED I May 28, 1976 Pallen Industries Inc. 117 Oak Drive Syosset, New York 11791 Gentlemen: Thank you for your bid in connection with our request for a re-bid on street lighting for the Toon of Southold. As you know, you were not the low bidder. I am returning to you herewith the Certificate of Insurance of The Hartford Insurance Group, which you post- ed with the Town. Yours very truly Albert M Martocchia Supervisor Encl: M MULTI COVERAGES INC. I 215 GLEN COVE AVENUE SEA CLIFF N Y 1 157 9 TELEPHONE 516 67!8530 May 6, 1976 Town of Southold Greenport, L.I . , N.Y. Re : Pallen Industries Inc . Dear Sir or Madam: Enclosed please find a certificate of insurance with a hold harmless clause for our above insured . I trust this is satisfactory. Very truly yours, RAB/dg RaymJd A. Bauer Encl : 117 O A K DRIVE, SYOSSET, N.Y. 11791 (516) 921-9621 Q (212) 523-3292 March 26, 1976 , �1 Town of Southold 16 South Street Greenport, N.Y. Att: Mr. Albert M. Martocchia, Supervisor Good morning Mr. Martocchia: It has come to my attention that you have not made any provisions for replacement of wires in existing arms,, nor have you made pro- visions for the installation of a fuse between luminaires and Lilco lines. Our past experience with areas at the sea shore, tells us the need for new wire is a must, when installing a new luminaire. As for fuses, it is specified by Lilco that each fixture be fused before connection. With the above in mind I feel it urgent for us to meet so we may consider methods and terms for the above problems. May I hear from you at your earliest convenience? Always,.at your service HB:njo Harvey Br 0' Sales M ager