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ALBERT M. MARTOCCHIA TELEPHONE
SUPERVISOR GREENPORT 7-DSSD
GREENPORT. L. L. N. Y.
March 2, 1977
Parity Systems Corp.
900 Walt Whitman Rd
Melville, New York 11746
Gentlemen:
We are returning your certified check for eleven hundred
dollars ($1100.00) as you were the unsuccessful bidder for
the computerization of the tax rolls, tax bills and other
tax records of the Town for the 1977, 1978, and 19'179 fiscal
years.
Very Truly Yours,
Louis M. Demarest
Deputy Supervisor
Encl. check {6591
BID
D OF THE TOWN OF SOUTHOLD,
TO THE TOWN BOAR
SUFFOLK COUNTY, NEW YORK, FOR THE COMPUT-
ERIZATION OF TAX ROLLS, TAX BILLS AND TAX .
RECORDS OF THE TOWN OF SOUTHOLD.
The undersigned declares that he has carefully examined and fully
understands the attached "Notice to Bidders", ttie "Specifications" and form
of "Contract", and this bid form, and that he hereby proposes to furnish all /
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d incidentals and to furnish labor and do all the
the materials, implements an '
work required to computerize the tax rolls,
tax bills and other tax records of
the Town of Southold, Suffolk County, New York, in accordance with the
price named in this bid as his own proper cost and expense, all in accordance
with the specifications, form of contract and Notice to Bidders, all of which
are a part hereof, to such an extent as they relate so to govern the obligations
*x-�x*rr*r:r�r�**�xr*x��*•
herein proposed to be assumed at a total cost of -----
*.*.***'r'* rx** s ****r*xx ($ 36 , 000 . 00 )' i
ThiAty Six Thousand DottaRe -------
The undersigned hereby agrees to enter into a contract, within five (5)
days from the date of acceptance of this bid and to begin the work within
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five (5) days thereafter.
Jance of any of these conditions on my part to be
In default of the perform
performed, the certified check in the amount of $ 1 , 1 0_ 0 .0 Q___
which is
herewith deposited with the Town Board shall be paid to the Town of
Southold for the benefit of said Town as liquidated damages for such default;
otherwise, the certified check deposited herewith will be returned to the
undersigned.
By submission of this bid or proposal, the bidder certifies that:
(a) This bid or proposal has been independently arrived at without collusion
with any other bidder or with any competitor or potential competitor; (b)
This bid or proposal has not been knowingly disclosed and will not be
-- - --
knowingly disclosed, prior to the opening of bids or proposals for this
project, to any other bidder, competitor or potential competitor; (c) No
attempt has been or will be made to induce any other person, partnership or
corporation to submit or not to submit a bid or proposal; (d) The person
signing this bid or proposal certifies that he has fully informed himself Ii
regarding the accuracy of the statements contained in this certification, and I
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under the penalties of perjury, affirms the truth thereof, such penalties i
being applicable to the bidder as well as to the person signing in its behalf;
(e) That attached hereto (if a corporate bidder) is a certified copy of
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resolution authorizing the execution of this certificate by the signator of this
bid or proposal in behalf of the corporate bidder.
Dated: 1 /28/77
Signa e of Bidder
Panty Syb.teme Conpoicat on
900 watt Whitman Road I
Metvitte, N. Y. 11746
Business Address of Bidder
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CERTIFIED COPY OF RESOLUTION AUTHORIZING
THE EXECUTION OF,NON-COLLUSIVE BIDDING
CERTIFICATION I4'9EHALF OF CORPORATE
BIDDER
RESOLVED THAT PARITY SYSTEMS CORPORATION
(Name of Corporation)
be authorized to sign and submit the bid or proposal of this corporation for the
following project: For the furnishing of all materials, implements and
incidentals and to furnish labor and do all the work required to computerize
the tax rolls, tax bills and other tax records of the Town of Southold, Suffolk
County, New York, and to include in such bid or proposal the certificate as to
non-collusion required by Section 103-d of the General Municipal Law as the
act and deed of such corporation, and for any inaccuracies or misstatements
in such certificate this coprorate bidder shall be liable under the penalties of
perjury.
The foregoing copy is a true and correct copy of the resolution adopte
by PARITY SYSTEMS corporation at a
meeting of its Board of Director§ held on the 1 0th day of December, 1976.
Secretary
(Seal of the /
Corporation)
.,,�.. n.iu improvements or,.
the ferry landing at Fishers
Island, together with dredging
improvements at Fishers Island.
The work includes dredging
removal of deteriorated dolphins
and ferry rack: and the con-
struction of new dolphins at the
ferry landing. STATE OF NEW YORK, ss:
Fishers Island Ferry District.
2TJ29-2577 - Stuart C . Dorman
. . . . . . . , , , . being duly Sworn,
SUPREME COURT OF THE
says that . . .ha , is Printer and Publisher of the SUFFOLK
STATE OF NEW YORK
COUNTY OF SUFFOLK WEEKLY TIMES. a newspaper paper published at Greenport. in said
SOUTHOLD SAVINGS BANK, county, and that the notice, of which the annexed is a printed
Plaintiff,
VS. copy, has been published in the said Suffolk Weekly Times
RICHARD L. CAPLAN and Otte (1)
JEANNE H. GARR, Defendant once in each week, for weeks
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Index No-76-15989 successively commencing on the . . . . . twenty-SCVflrit
REFEREE'S
NOTICE OF SALE day of J8ri r-� 19. 77
stnfaing Service Expenses
Utilities
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
Insurance - IAT Sworn t0 fore me this . .!��. . . . .
Library Building Costs : of
TOTALEXPENDITURES Ide day of . . . . . ! �Fv . . 19. .7.E 1
OPERATING BALANCE AS Oled
TOTAL FUNDS ACCOUNTED ry ` . .
1-15-77 Ofdk
�d
1TJ27-2587 - it, tl - "- BQtJGLASS
Ydrk
The sealed bids will be received if the successful bidder fails to
by the Supervisor of the Town of enter into a contract pursuant to
Southold at the Supervisor's the requirements of the Town,
Office, 16 South Street, Green- then the check deposited with the
port, New York, until 3:00 P.M. bid and the moneys standing to
on January 31, 1977. at which the credit of the same, shall be
time and place they will be forfeited to the Town of Southold ,OLA, j
publicly opened and read aloud. as liquidated damages. FORK, F ss
Specifications, for the execution The Town Board of the Town of
of the work and bid forms and Southold reserves the right to
form of contract can be examined reject any and all bids and to Arman being duly Sworn,
and obtained from the Supervisor waive any and all informality in
of the Town of Southold, 16 South any bid should it be deemed in the is Printer and Publisher of the SUFFOLK
Street. Greenport, New York. best interest of the Town of
Bids must be upon and in ac- Southold. newspaper published at Greenport, in said
cordance with the bid forms All bids must be signed and
prepared by the Town,which bids enclosed in sealed envelopes notice, of which the annexed is a printed
shall be made and will be plainly marked "Bid for Tax
-
received upon the following Computerization" and addressed lished in the said Suffolk Weekly Times
conditions: to Albert M. Martocchia, for one (1 )
Each bid must be accompanied Supervisor. Town of Southold, I6 . , . . . . I . . . . . . . . . . . . . . . weeks
by the deposit of a certified check South Street, Greenport, New acing on the . . . twenty-seventy
made payable to the order of the York.
. . . . . . . . . . . . . . . . . . . . . . .
Town of Southold in an amount of Dated: January 17, 1977 19 ]7
�— not less than Three (3 percent) ALBERT M. SUPERVISOR
Percentum
of the total bid price, TOWN OF SOUT OLD ' ' ' ' ' ' ' ' ' ' ' ' ' ' ' ' ' ' ' • • • • • • • •
NOTICE TO BIDDERS conditioned that if the bid is h
NOTICE IS HEREBY GIVEN, the successful bidder ITJ20-2580 this . . . . . . . . . .
accepted,
that sealed bids are sought and will enter into a contract for the
requested for furnishing all work within five (5) days from 19. E •' i
materials and doing all work -
the date of the acceptance of the -�
necessary for the performance " '� " " " /� " " " '
bid.
according to specifications for All deposits except that of the �j ,+o!. �•Q,?;� y�,i1�, ,� /c;.�f � ��, ,
the computerization of the tax successful bidder will be
rolls, tax bills and tax records of returned. _
the Town of Southold for the 1977, Upon the acceptance of his bid.
1978 and 1,.479 Town fiscal vears. li
7b'
S�FFock�o
OFFIC RNEY
TO LD
ROBERT W. TASKER TELEPHONE
TOWN ATTORNEY
a77-iaao
425 MAIN ST.
GREENPORT, L. I., N. Y. 11944
March 2, 1977
Hon. Albert M. Martocchia
Supervisor of the Town of Southold
16 South Street
Greenport, New York 11944
Re: Bids for Computerization of Town Tax Records
Dear Sir:
As I previously advised you the contract with Belmil Computer
Services, Inc. for the computerization of Town tax records has
been executed by both parties and filed in the Town Clerk's
Office.
I am returning to you herewith the bid of Parity Systems Corp-
oration together with their bid deposit, i. e. certified check No.
6591 drawn on Long Island National Bank, Hicksville, New York,
dated January 28, 1977 to the order of the Town of Southold in
the amount of $1, 100. 00. This check should now be returned
to Parity.
Yours very truly, j.-)
" ev
ROBERT W. TASKER
RWT:MY
Enclosures
BID
TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD,
SUFFOLK COUNTY, NEW YORK, FOR THE COMPUT-
ERIZATION OF TAX ROLLS, TAX BILIS AND TAX _
RECORDS OF THE TOWN OF SOUTHOLD.
The undersigned declares that he has carefully examined and fully
understands the attached "Notice to Bidders", the "Specifications" and form
of "Contract", and this bid form, and that he hereby proposes to furnish all
incidentals and to furnish labor and do all the
the materials, implements and j
work required to computerize the tax rolls, tax bills and other tax records of
the Town of Southold, Suffolk County, New York, in accordance with the
price named in this bid as his own proper cost and expense, all in accordance
with the specifications, form of contract and Notice to Bidders, all of which
are a part hereof, to such an extent as they relate so to govern the obligations
herein proposed to be assumed at a total cost of
i
The undersigned hereby agrees to enter into a contract, within five (5)
days from the date of acceptance of this bid and to begin the work within
I
five (5) days thereafter.
JIn default of the performance of any of these conditions on my part to be
performed, the certified check in the amount of $ _
which is
herewith deposited with the Town Board shall be: paid to the Town of
Southold for the benefit of said Town as liquidated damages for such default;
otherwise, the certified check deposited herewith will be returned to the
undersigned.
By submission of this bid or proposal, the bidder certifies that:
(a) This bid or proposal has been independently arrived at without collusion
with any other bidder or with any competitor or potential competitor; (b)
This bid or proposal has not been knowingly disclosed and will not be
knowingly disclosed, prior to the opening of bids or proposals for this
project, to any other bidder, competitor or potential competitor; (c) No
attempt has been or will be made to induce any other person, partnership or
corporation to submit or not to submit a bid or proposal; (d) The person !
signing this bid or proposal certifies that he has fully informed himself
regarding the accuracy of the statements contained in this certification, and
under the penalties of perjury, affirms the truth thereof, such penalties
being applicable to the bidder as well as to the person signing in its behalf;
Ij
(e) That attached hereto (if a corporate bidder) is a certified copy of
resolution authorizing the execution of this certificate by the signator of this
bid or proposal in behalf of the corporate bidder.
;i
Dated:
Signature of Bidder
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Business Address of Bidder
1
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CERTIFIED COPY OF RESOLUTION AUTHORIZING
• THE EXECUTION OF NON-COLLUSIVE BIDDING
CERTIFICATION IN BEHALF OF CORPORATE
BIDDER
RESOLVED THAT
(Name of Corporation)
be authorized to sign and submit the bid or proposal of this corporation for the
following project: For the furnishing of all materials, implements and
incidentals and to furnish labor and do all the work required to computerize
the tax rolls, tax bills and other tax records of the Town of Southold, Suffolk
County, New York, and to include in such bid or proposal the certificate as to
non-collusion required by Section 103-d of the General Municipal Law as the
act and deed of such corporation, and for any inaccuracies or misstatements
in such certificate this coprorate bidder shall be liable under the penalties of
perjury.
The foregoing copy is a true and correct copy of the resolution adopte
by corporation at a
meeting of its Board of Directors held on the _ day of
I
Secretary
(Seal of the
Corporation)
THIS AGREEMENT made this day of 197_
between the TOWN OF SOUTHOLD, a municipal corporation of the State of
New York having its office and principal place of business at 16 South Street,.
Greenport, New York, hereinafter referred to as the Town, and
a domestic
corporation of the State of New York, having its office and principal place of
business at
hereinafter referred to as the Contractor,
WITNESSETH:
i
WHEREAS, the Town did on or about the 9th day of December, 1976,
advertise for bids for the computerization of the tax rolls, tax bills and other
tax records of the Town for the 1977, 1978 and 1979 fiscal years, and
WHEREAS, pursuant to said advertisement bids were received by the
Supervisor of the Town on the nth day of Dez gr, It at 3:00 P. M. and +
at such time publicly opened and read aloud, and
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WHEREAS, the Town Board at a meeting thereof held on the day
Of 197 , duly adopted a resolution accepting the bid of the
Contractor in the amount of $ and authorized the Supervisor to
enter into this contract on behalf of the Town.
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
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1. The Contractor does hereby agree to perform all work required
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for the computerization of the tax rolls, tax bills and tax records of the Town
of Southold for the Town fiscal years 1977, 1978 and 1979 all in accordance
i '
with the Specifications therefor dated December 9, 1976, a copy of which is
hereunto annexed and marked Exhibit A; the Notice to Bidders dated !I
D a copy of which is hereunto annexed and marked
cSdr� �a'l`1
Exhibit B; the bid of the Contractor dated Deer 196, a copy of
which is hereunto annexed and marked Exhibit C.
2. The Town agrees to pay and the Contractor agrees to receive as
full compensation for all work which is the subject of this contract the sum of
Dollars to be paid in accordance with the aforesaid Specifications.
3. The Town further agrees to perform all work and supply such
items as are required by said Specifications furing the term hereof.
IN WITNESS WHEREOF, the parties hereto have set their hands and
seals the day and year first above written.
TOWN OF SOUTHOLD
By
Supervisor
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