HomeMy WebLinkAboutPolice Cars �r
FORD
GREENPORT FORD MERCURY, INC. TORINO
MUSTANG
ROUTE No. 25 MAVERICK
GREENPORT, L 1., N. Y. 11£144 PINTO
L. 1 HCOLN1 TELEPHONE: 516-477-0228 MERCURYMONTEGO
COUGAR
COMET
THUNDERBIRD
G�'+cRAAeaf C FORD TRUCKS
To: Southold Town Board February 16, 1978
Main Road
Southold, New York
BID FOR POLICE CARS
Four (4) 1978 Ford LTD, 4 dr sedans, Police Cruisers, as per
Southold Town Police Car bid specifications.
Four (4) 1978, Police Cruisers at List Price o7�y� o �0' 00
Trade Allowance (4) Ford Police units 1978,
Total Delivered Bid Price, less trade-ins
The following Options would be an additional
cost as follows:
Air conditioner- oxli i
AM Radio-
Wing Vent Windows Front: not available
L have acknowledged and complied with the non-collusive
Municipal Law.
p A. VMdrews
Vice President
Greenport Ford Mercury, Inc
Warranty and Delivery as per manufactures expedience.
Please find enclosed certified check deposit o 00 000
Aa
rnillp JIL Alwrews
Vice President
Greenport Ford Mercury,Inc.
Rte 25, Greenport, N.Y.
POLICE VEHICLE SPECIFICATION QUESTIONNAIRE
Attachment to: Bid by Greenport Ford Mercury, Inc.
(Dealer Name)
Route 25 Green ort New York 11944 **
Dealer Address)
FOR POLICE VEHICLES SPECIFIED BY THE POLICE DEPARTMENT, TOWN OF SOUTHOLD, N.Y.
Make of vehicle 1978 Ford Model Police Special
Wheelbase (inches) 121.0" Overall length (inches)_ 224.1" overall width(inches)79. 51
Style or Series LTD 4 door Engine C.I.D. 460 V8 Carburetor type 4 Barrel
SAE Net H.P. a/ @ R.P.M. NIA Cooling system Capacity(Qts. )
Exhaust system type Single Transmission type Automatic 3 speed w/ 1St Gear Loci
Rear Axle ratio 2,75;1 Brake type 4 Wheel Disr_, _power brake, semi-metallic
Wheel size 15 X 6. 5" RiminTire size HR70 X 15 Tire type"Police Radial"(nonsteel)
Tire Manufacturer TBD - Battery (amps) 77 Amperes
Alternator make Ford 70 Amps 70 _ Fuel tank capacity 24.2 ltals
Crankcase capacity (including filter - qts.) (gallons)
Front compartment leg room(inches) 41 got Headroom(inches) 37.9"
Rear compartment leg room(inches) 38 Headroom(inches) 37.0"
Luggage compartment capacity (cu. ft.) 22.1 cu ft
We do [1, do not [] meet all requirements listed in this specification. List all
exceptions on an attachment with dealer, letterhead.
The vehicles bid on this specification shall meet all the requirements as outlined.
Should it be determined that upon delivery the vehicles are deficient in any respect,
the dealer and/or the manufacturer will , at no expense to the department, correct the
deficiencies.
**If the bidding dealer is not located within twenty-five (25) highway miles (by the
most direct route from Peconic,N.Y. , the location of service and repair facilites
to be provided by bidder will be:
N/A
Date: r-ER 1978 R'u'd :'L ,
(Dealer AOtholJzed Signature
J. J. HART'S
IM
MMI
RIVERHEAD FORD
Rovfe 58 (Cor.) Osborne Aven.e
RIVERHEAD, NEW YORK 11901
Telephone (516) 369-2000
February 14, 1978
'roan of Southold
Southold, New York 11971
Dear Sir:
We are pleased to quote on the following four (4) 1918 Police Cars,
as per bid instructions plus item #28, power windows:
$24,140.00
2,800.00 Allowance for 4 Police cars
$21,340.00
562.00 Air conditioner
79.00 AM Radio
Wing vent window-not available.
Very truly yours,
P U-�
Thomas P. Hart
President
J. J. HART INC.
P. S. Delivery as soon as possible.
POLICE VEHICLE SPECIFICATION QUESTIONNAIRE
Attachment to: Bid by \7�T lJ�9 27 TeL-
£-/ (Deealer Name�)/ /
Dealer Address)
FOR POLICE VEHICLES SPECIFIEED BY THE POLICE DEPARTMENT, TOWN OF SOUTHOLD, N.Y.
Make of vehicle /rot D Model �Q
Wheelbase (inches) `�/ �) overall length (inches) .2a4& / Overall width(inches)•.r
Style or Series 4.01Z Engine C.I.D. 1 619 Carburetor type LIU
SAE Net H.P. - @ R.P.M. Cooling/ system Capacity(Qts. )
Exhaust system type D-) Transmission type Ck4fj 6-M }T ✓L.
no
Rear Axle ratio_ Brake type
Qu K- U FLL '01S
Wheel size u Tire size / /IFI
Tire type
Tire Manufacturer Battery (amps)
Alternator make Amps_ Fuel tank capacity
Crankcase capacity (including filter - qts.) (gallons)
Front compartment leg room(inches) 41, 9 Headroom(inches) j
Rear compartment leg room(inches) r3 S� r Headroom(inches) .37, C
Luggage compartment capacity (cu. ft.) A 2,
We do P; do not [] meet all requirements listed in this specification. List all
exceptions on an attachment with dealer." letterhead.
The vehicles bid on this specification shall meet all the requirements as outlined.
Should it be determined that upon delivery the vehicles are deficient in any respect,
the dealer and/or the manufacturer will , at no expense to the department, correct the
deficiencies.
**If the bidding dealer is not located within twenty-five (25) highway miles (by the
most direct route from Peconic,N.Y. , the location of service and repair facilites
to be provided by bidder will be:
Date: /3 ��� ►'G� � ,
Dealer Authorized Signature
By submission of this bid or proposal, the bidder certifies
that : (a) This bid or proposal has been independently
arrived at without collusion with any other bidder or with
any competitor or potential competitor ; (b) This bid or
proposal has not been knowingly disclosed and will not be
knowingly disclosed , prior to the opening of bids or proposals
for this project, to any other bidder , competitor, or poten-
tial competitor ; (c) No attempt has been or will be made
to induce any other person, partnership, or corporation to
submit a bid or proposal ; (d) The person signing this
bid or proposal certifies that he has fully informed himself
regarding the accuracy of the statements contained .in this
certification, and under the penalties of perjury, affirms
the truth thereof, such penalties being applicable to the bid-
der as well as to the person signing in its behalf ; (e) That
attached hereto (if a corporate bidder ) is a certified copy
of resolution authorizing the execution of this certificate
by the signator of this bid or proposal in behalf of the cor-
porate bidder .
Resolved that �\7#4x-F Z�-t_) be
r Name of the Corporatioi-0
authorized to sign and submit the bid or proposal of this
corporation for the following project /0 �L
Describe Project
and to include in such bid or proposal the certificate as
to non-collusion required by section one hundred three-d of
the general municipal law as the act and deed of such cor-
poration, .. and for any .inaccuracies or misstatements in such
certificate this corporate bidder shall be liable under the
penalties of perjury.
The foregoing is a true and correct copy of the resolution
adopted by �T� /-//9Yt-T -C L -_ corporation
at a meeting of .its board of directors held on the
day of �Z ��/� , 19
SEAL OF THE CORPORATION j Sretary
Bidder
(Individual , partner , corporate
officer, or agent )
THIS STATEMENT IS HEREBY SUBSCRIBED BY
r G�
7k'5 I W V'17 of
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VEHICLE INVOICE NO. 4125
• ' • DLz
The Landmark Dealership o G O F
on Eastern Long Island =
369-2000 Z G
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SOLD TO: Town Of Southold DATE Q Q O
7/24/78 d _ p
ADDRESS police Dept z w0J O
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Main Rd spa =
House Southold, NY 11971 H
SALESMAN:e m w F.
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VuA v & MODEL NEW OR M.V.I,/SERIAL NO. COLOR KEY NO. a Q n Q
K V
1978 8B63A 162019 8B63A 162022 white M u z
Fozd Ltd 4dr new 8B63A 162021 8B63A 162020 a N >Q
Fj CLEAR TITLE/OLD REG. COPY OF LICENSE ❑ LIFE SIGNED PRICE OF CARH a. Q >
22940.00 w Q
El FS-20 BIRTH DATE C] CREDIT STMT. SIGNED W 2 OF Z
MV82T & 50.1 SIGNED PAYMENT BOOK 0ORDER SIGNED _ O S
N. Y. S. INSPECTION h u. Z Z
CHECK FOR MVB FINANCE SIGNED BY BOTH Z U O –
DEALER'S FEE ¢ W 5
(DEALER'S FEE FOR ir z. La _
OBTAINING REGISTRATION y a h W
as per bid less disc brakes four wheel AND/OR TITLE-FEE MAY Q = U
NOT EXCEED TEN DOLLARS) Q O H O
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SALES TAX 5 F• > t
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TOTAL CASH PRICE j < m W�
22940.00 N z N o
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FINANCING J U >
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INSURANCE W W 7 Z
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TOTAL TIME PRICE z U
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SETTLEMENT: ro Z W_ Q
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DEPOSIT If C[ e
CASH ON VELIVERY
20140.00 = ;i 0 X
Received on Del ively THIS IS A VEHICLE TRADE-IN Customs 2800.00 U b Q
DateM.V. 50 Na. - O w H
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LESS LIEN F:
Cash Amount __ TEMP, REG. No.__ __.-._____.__.____- C �� f_ Z
J. J. HART, Inc. TYPE Q :: W O
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M.V.1.
Check Amount _ BY. ___________,.__.________ _ [ U U
THE FINANCE CHARGES, INSURANCE CHARGES, AND COMPLEIF SER. NO. .1 Z Z
• CONTRACT HAVE BEEN FULLY EXPLAINCO I ME. I HAVE READ
SIGNED, AND RECEIVED A SIGNED COPY OF THE CONTRACT. PAYMENTS
A ' SIGNATURE _-- -_----__ -- 22940.00
� - -- TOTAL
THE REYNOLDS & REYNOLDS CO.. CELINA, OHIO 113421 LITHO IN V.9...
7/25 78
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TOWN OF SOUTHOLD, COUNTY OF SUFFOLK, N. Y., Dr. ° = z z
JJ Hart Inc o z
To.................................................................................Claimant Q Q
Rte 58 Riverhead, NY 11901 °
Address..................................................... ...........................
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Fed. I. D. No. 11-0862331 w
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or Soc. Security No. ............................ W � D> >
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4 Police Cara 11 22940 00 N W 0 ° z
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less trade allowance 4 cars 2800 00
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The undersigned (Claimant) (Acting on behalf of above named Claimant) does hereby certify that the foregoing > z
(Cross out one) z Q
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claim is true and correct and that no part thereof has been paid, except as therein stated, and that the balance U i
therein stated is actually due and owing. a
Dated 19
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Signature > v o
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SIGNED, AND RECEIVED A SIGNED COPY OF THE CONTRACT, PAYMENTS
SIGNATURE P22940'00
TXE P(YNOL09 h N[YNOLD9 CO., [ELIN4, OXIO J-134214 LITHO IN U.9.... TOTAL
1
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN
in accordance with the provisions
of Section 103 of the General
Municipal Law, that sealed bids
will be received by the Town
Board of the Town of Southold, COUNTY OF SUFFOLK, 1
Suffolk County New York at the t ss:
Supervisor's Office, Main Road, STATE OF NEW YORK,
Southold, N.Y., 11971 until 2:00
p.m. Thursday, February ls, 7�n ^l•r'"V V"'.' 4 , . , being duly Sworn,
_ 1978, at which time they will be
publicly opened and read for the says that . . .T. . . is Printer and Publisher of the SUFFOLK
furnishing to the Town of
Southold the following: WEEKLY TIMES, a newspaper published at Greenport, in said
AUTOMOBILES- Four new
1978 Special Police Type model county; and that the notice, of which the annexed is a printed
four door sedans, having a
minimum overall length of 209 copy. has been published in the Said Suffolk Weekly Times
inches, a minimum wheelbase of once in each week, for . . . . . . �F. . . . . . . . . . . . . . . weeks
119 inches and a minimum width
of 79 inches.Specifications for the snccessivciy commencing on the . . . . ...F.C,'`.YC). . . . . . . . . . . . . .
above cars may be obtained by
any interested bidder at the day of . . 9�UQP_��— r: 19.7.1?.
Police Department, Town of
Southold, Route 25, Peconic, '' ; "' • • . . . . . . . . • • •
N.Y., 11958. Since the vehicles Sworn to before me this , (. . . . . ,
are for police emergency use,the
bidder must provide service and a of19. 1
repair facilities within twenty- /
five miles from Peconic,N.Y.,by . . . •� . ; /. . . •
the most direct highway route.
All bids must include trade-in . • ✓•�� • •/ •�� ' ' �"` t'" ` �` '
allowance for four cars presently
owned by the Town of Southold ^UcrLN3S
(less special equipment on such N0T: Now Yolk
cars such as short-wave radios,
electronic PA-Siren units, fire �, .. , ,ch 30, 19...f,i
extinguishers, etc.). These
vehicles may be inspected at
Police Headquarters by ap-
pointment. VIN'S for these
vehicles and descriptive in-
formation are available to in-
terested bidders upon request
and such information is included
in the specifications.
The delivery date must he
specified to be between May 1
and May 20, 1978, and each bid
must be accompanied by a
certified check made payable to
the order of the Supervisor,Town
of Southold, in the sum of one
hundred dollars ($100.00). All
deposits except that of the suc-
cessful bidder will be returned.
Upon acceptance of his bid, if the
successful bidder fails to enter
into a contract pursuant to the
requirements of the Town Board,
then the check deposited as
aforesaid and the requirements
standing to the credit of the same
shall be forfeited to the Town of
Southold as liquidated damages.
If the successful bidder enters
into the contract and delivers the
automobiles pursuant thereto,
the deposit will be returned.
The Town Board reserves the
right to reject any and all bids
and to waive any defect or in-
formality in any bid should it be
in the best interest of the Town of
Southold to do so.
All bids must be marked "Bid
for Police Cars" and must be
signed and sealed in envelopes
plainly addressed to the Town
Board, Town of Southold, Main
Road, Southold, N.Y., 11971.
Envelope exterior should also
contain the words"Bid for Police
Cars".
Dated: February 2, 1978
By ORDER OF THE
SOUTHOLD TOWN BOARD
Carl Cataldo,
Chief of Police
1TF2-2901
OFiFJU 071 W J ERK
TOWN o So 4Of
JUDITH T.TERRY S[3FF.OLIC;: TELEPHONE
C. _v+l.!'1 w
TOwN CLERK lr (516) 765-1801
REGISTRAR OF VITAL STATISTICS ``��"G?,�-r,>.tJ3�'
Southold, L. I., N. Y. 11971
March 3, 1978
Greenport Ford Mercury Inc.
Route 25
Greenport, New York 11944
Gentlemen:
Returned herewith is your certified check in
the amount of $100.00 as a deposit on your bid for
police cars. The lowest responsible bidder for the
four new cars was J. J. Hart's Riverhead Ford.
Very truly yours,
x '11
Judith T. Terry
Town Clerk
i POLICE DEPARTMENT, TOWN OF SOUTHOLD, N.Y.
February 2,1978
A. SPECIFICATIONS FOR POLICE VEHICLES FOR POLICE DEPARTMENT
Four new 1978 Special Police Type automobiles as per specifications. Address bid
reply to: Town Board, Town of Southold, Main Road, Southold, New York 11971 . Envel-
ope containing bid should contain the words "Bid for Police Card" plainly marked on
its exterior front. Bid should be signed and be accompanied by a certified check
as specified in the Bid Notice of February 2, 1978.
d DESCRIPTION
1 . It is the purpose of these specifications to describe a vehicle to be used in
Law Enforcement Work. The vehicle will be operated for long periods of time at nor-
mal traffic speeds , with frequent periods of idling; however, the vehicle must also
be capable of fast acceleration and high speed performance. For this reason the veh-
icle must have an outstanding cooling system, braking system, and handling charact-
eristics.
2. The manufacturer in the selection and engineering of components will use mat-
erials and design practices that will produce the best vehicle in the industry for the
type of operation to which the vehicle is to be subject. Component parts and design
shall be of the quality that will give maximum performance, durability and safety,
and not merely meet minimum requirements of this specification.
3, The vehicles shall in all respects meet or exceed all requirements of the
Federal Government and the State of New York for the model year bid. Vehicle is to
be the manufacturer's latest model of the type specified and shall be new and complete,
ready for use with the standard equipment, accessories_, and with extra and special
equipment as specified herein. All parts used in the manufacture of these vehicles
shall be parts made for the specific model and shall be parts manufactured for use
in the current year vehicles. No vehicles shall be contructed with any parts which
differ in any way from parts of other vehicles in this group except where previously
authorized in writing ,from the Town of Southold. Whenever, in these specifications ,
the term "heavy duty" is used, it shall mean the heaviest duty article made of the
vehicle manufacturer for this particular vehicle. The vehicle shall include all
standard equipment normally sold and marketed to the retail public unless specific-
ally deleted by request.
4. Definitions of terms relative to this specification and law enforcement vehicles
are defined in "Terms and Definitions for Police Patrol Cars" , Law Enforcement Stan-
dards Program dated May, 1974, Stock Number 2700-00252, Price 60 cents , available
from the Superintendent of Documents , U.S. Government Printing Office, Washington,
D.C.20402. The term, where used, "SAE" refers to the Society of Automotive Engineers .
C. ILLUSTRATIVE & TECHNICAL DATA
Bidder to submit with proposal , illustrative product brochures and technical
data on vehicles and equipment proposed to be furnished.
D. WARRANTY
Manufacturer's standard warranty to apply.
E.. REPAIR PARTS
It shall be the responsibility of the dealer and the manufacturer supplying
Page 2
i
the vehicles purchased to maintain an adequate stock of all regular and special parts
in the area of the fleet operation. A special system shall be set up for expediting
the procurement of "hard to get" items .
F. SHOP MANUALS
One set of Shop Manuals is required. Dealer to furnish and include price in bid.
G• TECHNICAL SERVICE BULLETINS
One copy of Technical Service Bulletins is required each mailing.
H. SERVICE AND DELIVERY
1 . Dealer Preparation, Conditioning and Full Service required prior to delivery.
2. Special pre-delivery service and installation of special equipment as noted
in these specifications shall be accomplished prior to delivery.
3. Vehicles are to be delivered between May 1 and May 20, 1978.
4. The dealer supplying and/or maintaining vehicles , including service on warranty,
must arrange a system to expedite police vehicles in his service department.
I . VEHICLE DESCRIPTION
1 . 1978, four door pillared sedan with a wheelbase minimum of 119 inches , 209"
minimum overall length and 79" minimum width.
J. ENGINE
1 . V-8 with a minimum cubic inch displacement of 429, equipped with a four barrel
carburetor and appropriate exhaust system for engine proposed.
2. Spin-on oil filter, air cleaner, and gas filter with disposable elements
matching for all vehicles in fleet.
3. Waterpump and alternator belts to be dual belt driven from crankshaft (damper)
pulley without the use of idlers.
K. TRANSMISSION
1 . Automatic transmission engineered for maximum durability and performance for
the model bid and classified heavy duty.
2. Low gear Lock-Out required.
3. Auxiliary Transmission Oil Cooler required.
L. REAR AXLE
1 . Manufacturer to select axle ratio which will provide the best overall perform-
ance and of the heaviest duty available for this model .
2. Limited Slip Differential required.
M. COOLING SYSTEM
1 . To be equipped with the maximum cooling system available.
2. Seven-blade fan (high capacity) and fan shroud installed with sufficient
clearance so that fan does not contact radiator under severe braking con-
ditions.
3. Install superior grade permanent type anti-freeze for a setting of 15 degrees
Farenheit below zerooF.
4. Install a manual control throttle (with lock) sufficient to increase revolu-
tions of the engine when vehicle is unattended to provide adequate alternator power
Page 3
for operation of police lighting equipment and to provide cooling ability without
overheating.
5. Closed coolant recovery system required.
N. BRAKES
1 . Heavy duty police fade-resistant brakes.
2. Power disc all four wheels.
0. RADIO SUPPRESSION AND TERMINALS
1 . E. I.A. standards for two-way radio interference suppression shall be met for
30-50 mHz bands. Noises shall be sufficiently attenuated to allow intelligible comm-
unications with .5 microvolt signal input to front end of the receiver. Radio
suppression kits, bonding straps , condensers , chokes , filters or other suppression
measures shall be provided to eliminate ignition and static noises , alternator whine,
either conducted or radiated, to prevent the injection of such noises into the two-
way radio or the electronic P.A./Siren system amplifier equipment. Spark plugs , dis-
tributor, alternator and any other suppression needed shall be supplied and provided
if necessary to eliminate interference from any transistorized or standard two-way
radio or electronic P.A./Siren system presently owned and in use by the Police
Department, Town of Southold.
2. Vendor shall supply and install a Packard #3002 terminal , or equal , covered
by a plastic insulator Packard #3003, or equal , attached by a short piece of #18
wire, stranded and insulated, to the accessory side of the ignition switch , so that
a twelve volt potential will be on the terminal side only when the ignition switch
is on the ON position or the ACCESSORY position. The wire used should be of such
a length which will allow their termination to be six inches below the bottom of the
instrument panel dash board. Any modification to the foregoing radio requirements
must be approved in writing by the purchaser which reserves the right to reject any
modification not so approved.
P. WHEELS
Heavy duty 15 inch diameter by 6.5 inch wide rim.
�i. TIRES
1 . Five HR70xl5 black sidewall nylon (not steel ) belted radial police special .
2. Tires must be certified for police use up to 125 mph sustained speed by
tire and auto manufacturer.
R. SPEEDOMETER
Certified calibrated with two (2) MPH increments and geared to the road with
the most accurate pinion gear available.
S. STEERING
Power steering with an independent power steering oil cooler required.
Page 4
T. SUSPENSION
1 . Maximum handling package designed to limit body roll , allow flat cornering,
limit dive on harsh or severe braking and limit squat on fast acceleration to provide
optimum handling.
The following designated items are to be included:
2. Extra control front and rear shock absorbers.
3. Extra heavy duty front and rear springs (or equal components) .
4. Front stabilizer bar to provide optimum handling.
5. Rear stabilizer bar to provide optimum handling.
6. Heavy duty police or taxi frame.
U. ALTERNATOR AND REGULATOR
1 . Heavy duty Leese-Nevelle 70 amp alternator, or equal , with a low cut-in
design and internal rectifiers .
2. Alternator shall not be low mounted unless suitable shielding is provided
to protect alternator from road debris , sand and water spray.
3. Heavy duty Leese-Nevelle 70 amp voltage regulator, or equal , designed to op-
erate with the installed alternator.
V. BATTERY
1 . Negative ground, heavy duty 12 volt rated at not; less than 77 amp hours.
2. Battery heat shield required.
W. EXTERIOR COLOR _ White (entire vehicle, including wheels)
NOTE: No body side chrome strips
X. INTERIOR
1 . Blue all vinyl heavy duty
2. Arm rests on both front doors
3. Dual sun visors
4. Dash ash receiver
Y. SPECIAL ELECTRICAL
1. Electrical circuit from the horn relay to the horn button will be broken and
the wire to the horn button shall be brought to a point below the center of the dash-
board; the other horn wire shall be also brought to the same point; they shall be
coiled together and labelled "Horn circuit." These wires shall be connected to a
switch by the purchaser for the purpose of allowing the use of the horn ring to
activate either the horn or electronic siren by changing the position of the switch.
2. Back-up lights are to be controlled by reverse shifting and are to operate
ONLY when parking or headlamps are turned on.
3. A 14 gauge wire shall be brought through the firewall and one end of the wire
shall be brought along the left front fender well within the engine compartment and
coiled; the other end shall be coiled and left with the area under the center of the
dashboard; both coifs shall be labelled "HEADLIGHT FLASHER."
Z. OTHER REQUIREMENTS
1 . Fresh air heater and defroster -- integral .
2. Windshield wiper, two or more speed, with windshield washer.
Page 5
3. Rear windgw defroster -- wire type.
4. Heavy duty front seat cushion and back rest bench type.
5. Single key locking system -- individual car. Vendor to supply four keys to
each vehicle.
6. Parking brake warning light.
7. Automatic parking brake release.
8. Tinted glass -- windshield only.
9. Additional dome or reading light center of windshield header.
10. Luggage (trunk) compartment light automatic.
11 . Underhood or engine compartment light installed so that it will light crankcase
dipstick area -- automatic.
12. Cigar lighter.
13. Dual horns.
14. Heavy duty rubber floor mats --front and rear
15. Non-glare day-night interior rear view mirror.
16. Left hand outside remote mirror.
17. Right hand outside remote mirror with control within arm's length of driver
when seated in upright position.
18. Hand throttle idle control with lock.
19. Remote deck lid release (trunk) , electric, control on driver's side. Device
will not be operable if ignition switch is turned off. Control must be within
arm' s length of driver while he is seated in driver's seat. It will not be
located in glove-box.
20. Front bumper guards of such design to provide protection for the grille with
no portion of the bumper extending beyond the bumper guards and extending
above the bumper line sufficient to prevent the bumper of another automobile
from riding over the guards and damaging the grille. Visible portions of the
bumper guards madelof metal shall be heavy chrome plated.
21 . Disconnect door courtesy light switches.
22. Oil pressure gauge.
23. Water temperature gauge.
24. Ammeter suitable for installed alternator.
25. Hood release control on driver's side of vehicle interior.
26. Spotlight, sealed beam, at least 5 inches in diameter, shall be mounted on
the left side of vehicle through-, the left door post and operable from the
driver's seat with the controls on the interior of the vehicle. CARE SHALL
BE USED IN INSTALLATION so that the control arm is level with and parallel to
the ground for correct alignment of the light beam as head is rotated.
27. Lubrication fittings shall be installed at all points of the suspension system,
universals , or other places requiring lubrication. "Permanent or sealed" lube
fixtures are not acceptable.
;t
E3, Ve_k.c1r_ Loo 6e-
AA.
eAA. MISCELLANEOUS
1 . The following equipment is presently on or in the vehicles being operated by
the Police Department, Town of Southold: fire extinguisher, electronic P.P../Siren
units , revolving roof warning lights and fixed roof lights on a light bar, two-way
radio system, headlight wig-wag system flasher and handlight and flashlight brackets.
This equipment, with the exception of that mounted on the light bar, shall be removed
by the vendor and be installed in or upon the vehicles purchased in a similar manner
as presently installed in or upon the vehicles presently in use. Vendor shall confer
with representatives of the purchaser in reference to specific locations for this
equipment where design and construction changes in the new vehicles prohibit install-
ation as in the present vehicles and shall conform to the requ(Cementsof the purchaser
relative thereto.
2. All bids must include trade-in allowance for four vehicles presently owned by
the Town of Southold, less special equipment on or in said vehicles such as two-way
radios, P.A/Siren systems and speakers , fire fighting equipment, roof warning lights,
Page 6
etc. Vehicles are all 1976 four door sedans, police special type, with conformance
substantially to the specifications herein. VIN'S shall be made available upon re-
quest by responsible bidders . Vehicles may be inspected by appointment at Police
Headquarters, Blain Road, Peconic, N.Y. Any questions regarding these specifications
should be directed to the Chief of Police, Town of Southold, Main Road, Peconic,
N.Y. 11958. Phone 516-765-2600.
3. The Town of Southold is also requesting the prices of the following options
which may or may not be purchased along with the vehicles specified above:
a. Air Conditioning -- integral factory installed.
b. Wing vent windows for both front doors.
c. AM push button radio -- integral factory installed.
4. Attached specification questionnaire must be completed and returned with bid.
Cd Cataldo
Chief of Poli
Town of old
POLICE VEHICLE SPECIFICATION QUESTIONNAIRE
Attachment to: Bid by
(Dealer Name)
t
**
Dealer Address)
FOR POLICE VEHICLES SPECIFIED BY THE POLICE DEPARTMENT., TOWN OF SOUTHOLD, N.Y.
Make of vehicle Model
Wheelbase (inches) Overall length (inches) Overall width(inches)
I Style or Series Engine C.I.D. Carburetor' type
I
SAE Net H.P. - @ R.P.M. Cooling system Capacity(Qts. )
Exhaust system type Transmission type
Rear Axle ratio Brake type
Wheel size Tire size Tire type
Tire Manufacturer Battery (amps)
Alternator make Amps Fuel tank capacity
Crankcase capacity (including filter - qts.) (gallons)_
Front compartment leg room(inches) Headroom(inches)
Rear compartment leg room(inches) Headroom(inches)
Luggage compartment capacity (cu. ft.)
We do [], do not [] meet all requirements listed in this specification. List all
exceptions on an attachment with dealer. letterhead.
The vehicles bid on this specification shall meet all the requirements as outlined.
Should it be determined that upon delivery the vehicles are deficient in any respect,
the dealer and/or the manufacturer will , at no expense to the department, correct the
deficiencies.
**If the bidding dealer is not located within twenty-five (25) highway miles (by the
most direct route from Peconic,N.Y. , the location of service and repair facilites
to be provided by bidder will be:
Date:
Dealer Authorized Signature
oo�oFFo��o
OFFIC RNEY
TO LD
R0E3ERT W. TASKER O,� TELEPHONE
TOWN ATTORNEY 477-1400
425 MAIN ST.
GREENPORT, L. I., N. Y. 77944
March 2, 1978
Hon. Judith T. Terry
Southold Town Clerk
Town Hall
Southold, New York 11971
Re: Purchase of Police Cars
Dear Judy:
Enclosed herewith are the documents in duplicate for the purchase
of the four police cars. You should refer this to the Deputy Super-
visor or if you wish to handle it yourself, have the contractssigned
by the Deputy Supervisor and then send them to the successful bidder
for signature and return of one copy for your records.
Yours very truly,
ROBERT W. TASKER
RWT:MY
Enclosures
Jam' `Y,ry1T.
'fu /h Y
4�
OF OR
T
ALBERT M. MARTOCCHIA '"+ TELEPHONE
, „:,"i
SUPERVISOR SOUTHOLD 5-1800
SOUTHOLD, L.I.,N.Y. 11971
POLICE CAR BIDS
Feb. 16, 1978
J. J. Hart's Cert. Ck. $100.00 Total price - 4 police Cars $24,140.00
Riverhead Ford Trade in on 4 used Police Cars -2,800.00
Total $21,340.00
Plus Air Conditioning $562.00
Plus AM/FM Radio 79.00
Greenport Ford Cert. Ck. $100.00 Total price - 4 Police Cars $26,040.00
Mercury, Inc. Trade in on 4 used Police Cars -4,528.00
Total $21,512.00
Plus Air Conditioning $439.00
Plus AM/ FM Radio 62.00
c�UFFOU(�o
K
JUDITH T.TERRY �"11 L'" - TELEPHONE
TOWN CLERK rJ,l (516) 765-1801
REGISTRAR OF VITAL STATISTICS
Southold, L. L, N. Y. 11971
March 8, 1978
,x
J. J. Hart, Inc.
Route 25
Riverhead, New York 11901
Dear Mr. Hart:
Thank you for returning the contract documents
for the four police cars. Returned herewith is your
certified check in the amount of $100. 00.
Very truly yours,
Judith T. Terry
Town Clerk
O ItEE OF' K
i=
o1 "so,
yY rr
JUDITH T.TERRY Q0 QO _ , TELEPHONE
TOwNCLERx (516) 765-1.801
REGISTRAR OF VITAL STATISTICS
Southold, L. I., N. Y. 11971
March 3, 1978
J. J. Hart, Inc.
Route 25
Riverhead, New York 11901
Gentlemen:
Enclosed herewith are the documents in duplicate
for the purchase of four police cars. Pleas sign both
copies and return one copy to me in the enclosed self-
addressed envelope.
Upon receipt of the signed contract ;your certified
check in the amount of $100.00 will be returned to you.
Very truly yours,
<L t e7(
Judith T. Terry
Town Clerk
r '
r
THIS AGREEMENT, made and entered into the hZ day of March, 1978,
between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York,
' having its principal office at 53095 Main Street, Southold, Suffolk County, New York,
- hereinafter called the Town, party of the first part, and J. J. HART, INC. , a
domestic corporation of the State of New York, having its principal office and place
9 of business at Route 58 (no number), Riverhead, Suffolk County, New York, herein-
after called the Bidder, party of the second part,
`r WITNESSETH, that the parties to these presents, each in consideration of
the agreement on the part of the other herein contained, have agreed and hereby agree
the party of the first part, for itself, its successors and assigns, and the party of the
J
� second part, for itself, its successors and assigns, as follows:
1. The Bidder does hereby agree to sell four (4) new 1978 police model
9
Y automobiles and to accept in trade four (4) used police model automobiles all in
e;
accordance with the Notice to Bidders, Specifications and Proposal, all of which are
_s
i
annexed hereto and made a part hereof.
2. The Town agrees to pay and the Bidder :agrees to accept for such purchase
of vehicles the sum of TWENTY-ONE THOUSAND THREE HUNDRED FORTY and
no/100 ($21, 340. 00) DOLLARS.
IN WITNESS WHEREOF, the Town has caused its corporate seal to be affixed
hereto and these presents to be signed by the Deputy Supervisor, and to be attested
by its Clerk, both duly authorized so to do; and the Bidder has hereunto set his hand
certsricate this corporate bidder shall be liable under the
and seal the day and year first above written.
TOWN OF SOUTHOLD
qi
By \�� a,c, N�Ci
James F. Homah, Deputy Supervisor
ATTEST:
9
G .
u ith T. Terry, Tow Cle �
J. J. HART, INC.
5
By
Thomas P. Hart, President
a
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f
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cert%ticate this corporate bidder shall be liable under the