HomeMy WebLinkAboutInteragency Agreement
RESOLUTION 2007-555
ADOPTED
DOC ill: 2973
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2007-555 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTH OLD TOWN BOARD ON
JUNE 19,2007:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute an Interal!:encv Al!:reement with the County of
Suffolk throul!:h its dulv constituted Department of Fire, Rescue and Emerl!:encv Services
and the Town of Southold for the provision of an emergency generator for the Town of
Southold at no cost to the Town, subject to the approval of the Town Attorney.
~Cl.Q---:l.I...
Elizabeth A. Neville
South old Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Thomas H. Wickham, Councilman
SECONDER: Louisa P. Evans, Justice
AYES: Krupski Jr., Edwards, Ross, Wickham, Evans, Russell
Law No.
Disaster Preparedness/Shelters - Use of County-Owned Generator for Residents of Southold
Interagency Agreement
Suffolk County Department of Fire, Rescue and Emergency Services
and
Town of Southold
This Agreement (Agreement) is between the County of Suffolk (County), a municipal corporation of the
State of New York, acting through its duly constituted Department of Fire, Rescue and Emergency
Services ( "Department" and/or "FRES"), located at Yaphank Avenue, Yaphank, New York 11980, and the
Town of Southold, a municipal corporation, having its principal office at 53095 Rt. 25, Southold, NY
11968.
The parties hereto desire that the Contractor's services be made available to the County to help assure for
disaster preparedness.
The parties hereto agree that the Town of Southold shall be assigned, maintain, and agree to keep in good
working condition a 25 kV/20 kW generator, owned by the County of Suffolk, in the event of a declared
disaster or emergency, in order to provide temporary power to the residents of Southold.
Term of Agreement: January 1, 2007 through May 31, 2011.
Total Cost of Agreement: Shall be a no-cost agreement to FRES.
Terms and Conditions: Shall be as set forth in Exhibit A entitled "Specific Terms and Conditions" and
Exhibit B entitled "General Terms and Conditions" attached and incorporated
herein.
In Witness Whereof, the parties hereto have executed this Agreement as of the latest date written below.
Town of SouthO/j /J.A County of Suffolk
By: ~ By:
Name: Scott Russell Paul Sabatino II
Title: Town Supervisor Chief Deputy County Executive
Date G (~)IO'1
I
Date:
Reviewed and Approved:
Approved: Department of Fire Rescue &
Emergency Services
By:
By:
Town Attorney
Joseph F. Williams
Commissioner
Date:
Date:
Approved as to Legality:
Christine Malafi, Suffolk County Attorney
Recommended:
By:
By:
Samantha McEachin
Assistant County Attorney
Belinda Pagdanganan
Director of Emergency Management
Date:
Date:
Page 1 of 4
Law No.
Disaster Preparedness/Shelters - Use of County-Owned Generator for the Residents of Southold
Exhibit A
Specific Terms and Conditions
1. Performance Subject to Condition
a. Pursuant to Article 2-B of the New York State Executive Law entitled Disaster
Preparedness, the County, as the first line of defense in times of disaster has developed
disaster preparedness programs and plans.
b. "Disaster" means the occurrence or imminent threat of wide spread or severe damage,
injury, or loss of life or property resulting from any natural or man-made causes, including,
but not limited to, fire, flood, earthquake, hurricane, tornado, high water, landslide, mudslide,
wind, storm, wave action, volcanic activity, epidemic, air contamination, blight, drought,
infestation, explosion, radiological accident, water contamination, bridge failure or bridge
collapse;
c. The County's disaster preparedness plans, organizational arrangements, and response
capability must at all times be the most effective that current circumstances and existing
resources allow. The purpose of such pians shall be to minimize the effect of disasters by (i)
identifying appropriate local measures to prevent and mitigate disasters, (ii) developing
mechanisms to coordinate the use of local resources and manpower for service prior to,
during and after disasters and the delivery of services to aid citizens and reduce human
suffering resulting from a disaster, and (iii) providing for recovery and redevelopment after
disasters. In order to execute such plans during, or at imminent threat of disaster, the
County must ensure that all resources necessary and required for such implementation are
readily available to it.
d. Performance of this Agreement is contingent on the occurrence of a disaster, as this term is
defined herein and by New York State Executive Law Article 2-B. Such condition shall be
deemed in effect immediately upon the declaration of a state of emergency by the Suffolk
County Executive, or in the event of a vacancy in this office, by the Chief Deputy County
Executive or the Deputy County Executive designated to perform the administrative duties of
the County Executive during his temporary absence or disability.
2. Requirements Agreement
The parties agree that this is a ReqUirements Agreement and:
The FRES Commissioner is responsible for the coordination of emergency preparedness plans and the
County's response to naturai or manmade disasters or emergencies; and
FRES requires and needs to guarantee the services of the Town of Southold as contractor to provide,
maintain, and repair as necessary, a 25 kVAl20 kW, # 2 diesel fuel powered, sound attenuated trailer-
mounted generator, in the event of a declared disaster or emergency, to provide temporary power
services to the residents of the Town of Southold; and
This agreement is to assure that the County, as the first line of defense in the minimization of the
adverse effects to the people and property of Suffolk County in the event of a declared state of
emergency and in the recovery and redevelopment efforts following disasters, receives all the services
Page 2 of 4
Law No.
Disaster Preparedness/Shelters - Use of County-Owned Generator for the Residents of Southold
described herein, to be made available by the Contractor to the County prior to the Contractor's
provision of such services to other entities, so that the County may accomplish the foregoing.
3. Term and Termination:
a. The term of this Agreement shall be as set forth on page one of this Agreement, unless
sooner terminated as provided below.
b. Performance of the Services as set forth in this agreement shall commence as of the
date of a declared state of emergency set forth in Paragraph one above and a
determination by the County that the services of the Contractor are necessary to execute
the County's emergency preparedness plans. The parties acknowledge that there may
be one or more declared states of emergency during the term of this agreement.
c. This Agreement may be terminated in whole or in part in writing by the County in the
event of failure by Contractor to fulfill any of the terms and conditions under this
agreement. The County shall also have the right to terminate this Agreement at any time
and for any reason deemed to be in its best interest.
4. Town of Southold Responsibilities:
a. The Town of Southold will test said generator and conduct the maintenance on a regular
basis in order to ensure generator is in good working condition and to provide continued
temporary emergency power to a designated shelter in Southold in the event of the
occurrence of a declared disaster or emergency, and for drills and exercises as mutually
agreed upon; and any other facilities as mutually agreed upon by the parties.
b. The Town of Southold shall make provisions to store and secure said generator at the
~(l'1eed complete address where generator will be stlill'edj
c. The Town of Southold will pay for the usage of fuel required to power said generator.
d. The Town of Southold will transport said generator from location designated in
Paragraph 4, part C , to include initial delivery and warranty and repair work as needed,
at no cost to Suffolk County.
e. The Town of Southold shall pay for expenses incurred during the repair of the generator
unit after expiration of the unit's warranty.
f. The Town of Southold will keep and maintain all maintenance records and all records of
any repair work performed with the said generator and send a copy to FRES.
g. The Town of Southold will secure and maintain all related accessories, such as
extension cords, that are assigned with the said generator unit.
h. The Town of Southold understands that this equipment can be recalled at any time, as
seen necessary by the County Executive, designee, Commissioner of Fire, Rescue and
Emergency Services or designee.
5. FRES Responsibilities:
a. FRES will coordinate the delivery of said generator and all related accessories with the
Town of Southold.
b. FRES will ensure said generator unit is fleeted and properly marked by the Suffolk
County Department of Public Works prior to delivery to the Town of Southold.
Page 3 of 4
Law No.
Disaster Preparedness/Shelters - Use of County-Owned Generator for the Residents of Southold
6. Notices
a. Notice of Declared State of Emergency
While best efforts will be made by the County to provide written notice to the Contractor
of a declaration of a state of emergency, the parties understand that the unpredictable
nature of disasters may prevent such formal notification. In the event that such
notification is not possible, notification by telephone or messenger or other reasonable
means to the individual(s) listed below will serve as adequate notice.
Mr. Scott Russell
Town Supervisor
Town of Southold
PO Box 1179
Southold, NY 11971
b. All Other Notices
All other notices shall be in writing and shall be given to the County as set forth in Exhibit B,
entitled General Terms and Conditions. Notification to the Contractor shall be made to:
Carlisle Cochran, Jr.
Deputy Emergency Manager
PO Box 1179
Southold, New York 11971
With an additional copy to:
Mr. Scott Russell
Town Supervisor
Town of Southold
PO Box 1179
Southold, New York 11971
c. Each party shall give prompt written notice to the other party of the appointment of
successor(s) to the designated contact person(s) or his or her designated successor(s).
End of text for Exhibit A
Page 4 of 4
~
.
RESOLUTION 2007-555
ADOPTED
DOC ill: 2973
Tms IS TO CERTIFY THAT THE FOLWWING RESOLUTION NO. 2007-555 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JUNE 19,2007:
RESOLVED that the Town Board of the Town of South old hereby authorizes and directs
Suuervisor Scott A. Russell to execute an Interal!encY Al!reement with the County of
Suffolk throul!h its duly constituted Deuartment of Fire. Rescue and Emerl!encY Services
and the Town of Southold for the provision of an emergency generator for the Town of
Southold at no cost to the Town, subject to the approval of the Town Attorney.
/1I~~J1().-q,-;t,l~.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS}
MOVER: Thomas H. Wickham, Councilman
SECONDER: Louisa P. Evans, Justice
A YES: Krupski Jr., Edwards, Ross, Wickham, Evans, Russell
Law No.
Disaster Preparedness/Shelters - Use of County-Owned Generator for Residents of South old
Interagency Agreement
Suffolk County Department of Fire, Rescue and Emergency Services
and
Town of Southold
This Agreement (Agreement) is between the County of Suffolk (County), a municipal corporation of the State
of New York, acting through its duly constituted Department of Fire, Rescue and Emergency Services (
"Department" and/or "FRES"), located at Yaphank Avenue, Yaphank, New York 11980, and the Town of
Southold, a municipal corporation, having its principal office at 53095 Rt. 25, Southold, NY 11968.
The parties hereto desire that the Contractor's services be made available to the County to help assure for
disaster preparedness.
The parties hereto agree that the Town of Southold shall be assigned, maintain, and agree to keep in good
working condition a 25 kV/20 kW generator, owned by the County of Suffolk, in the event of a declared disaster or
emergency, in order to provide temporary power to the residents of Southold.
Term of Agreement: January 1, 2007 through May 31,2011.
Total Cost of Agreement: Shall be a no-cost agreement to FRES.
Terms and Conditions: Shall be as set forth in Exhibit A entitled "Specific Terms and Conditions" and
Exhibit B entitled "General Terms and Conditions" attached and incorporated
herein.
By:
parties hereto have executed this Agreement as of the latest date written below.
County of Suffolk
In Witness Whereof, th
Town of South old
By:
Name:
Deputy County Executive
Date:
W-fl.'i-o 1
Date:
Reviewed and Approved:
Approved: Dept. of Fire, Rescue & Emergency Svcs.
By:
By:
Name:
Town Attorney
Joseph F. Williams
Commissioner
Date:
Date:
Approved as to Legality:
Christine Malafi, Suffolk County Attorney
Recommended:
By:
By:
Samantha McEachin
Assistant County Attorney
Edward Schneyer
Director of Emergency Preparedness
Date:
Date:
Page 1 of 7
Law No.
Disaster Preparedness/Shelters - Use of County-Owned Generator for the Residents of Southold
Exhibit A
Specific Terms and Conditions
1. Performance Subject to Condition
a. Pursuant to Article 2-8 of the New York State Executive Law entitled Disaster
Preparedness, the County, as the first line of defense in times of disaster has developed
disaster preparedness programs and plans.
b. "Disaster" means the occurrence or imminent threat of wide spread or severe damage,
injury, or loss of life or property resulting from any natural or man-made causes, including,
but not limited to, fire, flood, earthquake. hurricane. tornado, high water, landslide, mudslide,
wind, storm, wave action, volcanic activity, epidemic, air contamination, blight, drought,
infestation, explosion, radiological accident, water contamination, bridge failure or bridge
collapse;
c. The County's disaster preparedness plans, organizational arrangements, and response
capability must at all times be the most effective that current circumstances and existing
resources allow. The purpose of such plans shall be to minimize the effect of disasters by (i)
identifying appropriate local measures to prevent and mitigate disasters, (ii) developing
mechanisms to coordinate the use of local resources and manpower for service prior to,
during and after disasters and the delivery of services to aid citizens and reduce human
suffering resulting from a disaster, and (iii) providing for recovery and redevelopment after
disasters. In order to execute such plans during, or at imminent threat of disaster, the
County must ensure that all resources necessary and required for such implementation are
readily available to it.
d. Performance of this Agreement is contingent on the occurrence of a disaster, as this term is
defined herein and by New York State Executive Law Article 2-8. Such condition shall be
deemed in effect immediately upon the declaration of a state of emergency by the Suffolk
County Executive, or in the event of a vacancy in this office, by the Chief Deputy County
Executive or the Deputy County Executive designated to perform the administrative duties of
the County Executive during his temporary absence or disability.
2. Requirements Agreement
The parties agree that this is a Requirements Agreement and:
The FRES Commissioner is responsible for the coordination of emergency preparedness plans and
the County's response to natural or man made disasters or emergencies; and
FRES requires and needs to guarantee the services of the Town of South old as contractor to
provide, maintain, and repair as necessary, a 25 kVAJ20 kW, # 2 diesel fuel powered, sound
attenuated trailer-mounted generator, in the event of a declared disaster or emergency, to provide
temporary power services to the residents of the Town of Southold; and
This agreement is to assure that the County, as the first line of defense in the minimization of the
adverse effects to the people and property of Suffolk County in the event of a declared state of
Page 2 of7
Law No.
Disaster Preparedness/Shelters - Use of County-Owned Generator for the Residents of Southold
emergency and in the recovery and redevelopment efforts following disasters, receives all the
services described herein, to be made available by the Contractor to the County prior to the
Contractor's provision of such services to other entities, so that the County may accomplish the
foregoing.
3. Term and Termination:
a. The term of this Agreement shall be as set forth on page one of this Agreement, unless
sooner terminated as provided below.
b. Performance of the Services as set forth in this agreement shall commence as of the
date of a declared state of emergency set forth in Paragraph one above and a
determination by the County that the services of the Contractor are necessary to execute
the County's emergency preparedness plans. The parties acknowledge that there may
be one or more declared states of emergency during the term of this agreement.
c. This Agreement may be terminated in whole or in part in writing by the County in the
event of failure by Contractor to fulfill any of the terms and conditions under this
agreement. The County shall also have the right to terminate this Agreement at any time
and for any reason deemed to be in its best interest.
4. Town of Southold Responsibilities:
a. The Town of Southold will test said generator and conduct the maintenance on a regular
basis in order to ensure generator is in good working condition and to provide continued
temporary emergency power to a designated shelter in Southold in the event of the
occurrence of a declared disaster or emergency, and for drills and exercises as mutually
agreed upon; and any other facilities as mutually agreed upon by the parties.
b. The Town of Southold shall make provisions to store and secure said generator at the
Southold Town Police Station. 41405 Route 25 (Main Road) .
peconic, New York 11958
(* Address where generator will be stored)
c. The Town of Southold will pay for the usage of fuel required to power said generator.
d. The Town of Southold will transport said generator from location designated in
Paragraph 4, part C , to include initial delivery and warranty and repair work as needed,
at no cost to Suffolk County.
e. The Town of South old shall pay for expenses incurred during the repair of the generator
unit after expiration of the unit's warranty.
f. The Town of Southold will keep and maintain all maintenance records and all records of
any repair work performed with the said generator and send a copy to FRES.
g. The Town of Southold will secure and maintain all related accessories, such as
extension cords, that are assigned with the said generator unit.
Page 3 of 7
Law No.
Disaster Preparedness/Shelters - Use of County-Owned Generator for the Residents of Southold
h. The Town of Southold understands that this equipment can be recalled at any time, as
seen necessary by the County Executive, designee, Commissioner of Fire, Rescue and
Emergency Services or designee.
5. FRES Responsibilities:
a. FRES will coordinate the delivery of said generator and all related accessories with the
Town of Southold.
b. FRES will ensure said generator unit is fleeted and properly marked by the Suffolk
County Department of Public Works prior to delivery to the Town of Southold.
6. Notices
a. Notice of Declared State of Emergency
While best efforts will be made by the County to provid~ written notice to the Contractor
of a declaration of a state of emergency, the parties understand that the unpredictable
nature of disasters may prevent such formal notification. In the event that such
notification is not possible, notification by telephone or messenger or other reasonable
means to the individual(s) listed below will serve as adequate notice.
Mr. Scott Russell
Town Supervisor
Town of Southold
PO Box 1179
Southold, NY 11971
b. All Other Notices
All other notices shall be in writing and shall be given to the County as set forth in Exhibit B,
entitled General Terms and Conditions. Notification to the Contractor shall be made to:
Carlisle Cochran, Jr.
Deputy Emergency Manager
PO Box 1179
Southold, New York 11971
With an additional copy to:
Mr. Scott Russell
Town Supervisor
Town of Southold
PO Box 1179
Southold, New York 11971
c. Each party shall give prompt written notice to the other party of the appointment of
successor(s) to the designated contact person(s) or his or her designated successor(s).
End of text for Exhibit A
Page 4 of 7
Law No.
Disaster Preparedness/Shelters - Use of County-Owned Generator for the Residents of Southold
Audit Requirements: All payments made under this Agreement are
subject to audit by the Suffolk County Comptroller pursuant to Article
V of the Suffolk County Charter. If the Contractor fails to cooperate
with an audit by the Comptroller, the County shall have the right to
suspend or partially withhold payments or require the repayment of
amounts paid under this Agreement or under any other agreement
between the parties until such cooperation is forthcoming. If such an
audit discloses overpayments by the County to the Contractor, within
thirty (30) days after the issuance of an official audit report by the
Comptroller or his duly designated representatives, the Contractor shall
repay the amount of such overpayment by check to the order of the
Suffolk County Treasurer or shall submit a proposed plan of repayment
to the Comptroller. If there is no response or if satisfactory repayments
are not made, the County may recoup overpayments from any amounts
due or becoming due to the Contractor from the County under this
Agreement or otherwise. The provisions of this paragraph shall survive
the expiration or termination of the Agreement.
Contractor'slVendor's Public Disclosure Statement: The
Contractor represents and warrants that it has filed with the
Comptroller of Suffolk County the verified public disclosure
statement required by Suffolk County Administrative Code Article V,
Section A5-7 and shall file an update of such statement with the said
Comptroller on or before the 3Jst day of January in each year of this
Agreement's duration. The Contractor acknowledges that such filing is a
material, contractual and statutory duty and that the failure to file
such statement shall constitute a material breach of this Agreement,
for which the County shall be entitled, upon a determination that
such breach has occurred, to damages, in addition to all other legal
remedies, oftifieen percent (15%) of the amount of the Agreement.
Required Form: Suffolk County Form SCEX 22; entitled
"Contractor'sNendor's Public Disclosure Statement"
Living Wage Law: This Agreement is subject to the Living Wage Law
of the County of Suffolk. The law requires that, unless specific
exemptions apply, all employers (as defined) under service contracts
and recipients of County financial assistance, (as defined) shall provide
payment of a minimum wage to employees as set forth in the Living
Wage Law. Such rate shall be adjusted annually pursuant to the terms of
the Suffoik County Living Wage Law of the County of Suffolk. Under
the provisions of the Living Wage Law, the County shall have the
authority, under appropriate circumstances, to terminate this Agreement
and to seek other remedies as set forth therein, for violations of this
Law. The Contractor represents and warrants that it has read and shall
comply with the requirements of Suffolk County Code Chapter 347,
Suffolk County Local Law No. 12-2001, the Living Wage Law.
Required Form: Suffolk County Living Wage Form L W-38; entitled
"Suffolk County Department of Labor ~ Living Wage Unit Living
Wage Certification/Declaration - Subject To Audit"
Use of County Resources to Interfere with Collective Bargaining
Activities Local Law No. 26~2003: The Contractor represents
and warrants that it has read and is familiar with the requirements of
Chapter 466, Article I of the Suffolk County Local Laws, "Use of
County Resources to Interfere with Collective Bargaining Activities."
County Contractors (as defined) shall comply with all requirements
of Local Law No. 26-2003 including the following prohibitions: a.
The Contractor shall not use County funds to assist, promote, or deter
union organizing. b. No County funds shall be used to reimburse
the Contractor for any costs incurred to assist, promote, or deter
union organizing. c. The County of Suffolk shall not use County
funds to assist, promote, or deter union organizing. d. No employer
shall use County property to hold a meeting with employees or
supervisors if the purpose of such meeting is to assist, promote, or
deter union organizing. If Contractor services are performed on
County property the Contractor must adopt a reasonable access
agreement, a neutrality agreement, fair communication agreement,
non~intimidation agreement, and a majority authorization card
agreement. lfContractor services are for the provision of human
services and such services are not to be performed on County
property, the Contractor must adopt, at the least, a neutrality
agreement. Under the provisions of Local Law No. 26~2003, the
County shall have the authority, under appropriate circumstances, to
terminate this Agreement and to seek other remedies as set forth
therein, for violations of this Law. Required Form: Suffolk County
Labor Law Form DOL-LOI; entitled "Suffolk County Department of
Labor - Labor Mediation Unit Union Organizing
CertificationlDeclaration - Subject to Audit"
Gratuities: The Contractor represents and warrants that it has not
offered or given any gratuity to any official, employee or agent of
Suffolk County or New York State or of any political party, with the
purpose or intent of securing an agreement or securing favorable
treatment with respect to the awarding or amending of an agreement or
the making of any determinations with respect to the performance of an
agreement, and that the signer of this Agreement has read and is
familiar with the provisions of Local Law No. 32~ 1980 of Suffolk
County (Chapter 386 of the Suffolk County Code).
Prohibition Against Contracting with Corporations that
Reincorporate Overseas: The Contractor represents that it is in
compliance with Suffolk County Administrative Code Article IV,
~~A4-13 and A4-14, found in Suffolk County Local Law No. 20-2004,
entitled "A Local Law To Amend Local Law No. 5-1993, To Prohibit
The County of Suffolk From Contracting With Corporations That
Reincorporate Overseas." Such law provides that no contract for
consulting services or goods and services shall be awarded by the
County to a business previously incorporated within the U.S.A. that has
reincorporated outside the U.S.A.
Child Sexual Abuse Reporting Policy: The Contractor agrees to
comply with Chapter 577, Article IV, of the Suffolk County Code,
entitled "Child Sexual Abuse Reporting Policy", as now in effect or
amended hereafter or of any other Suffolk County Local Law that may
become applicable during the term of this Agreement with regard to
child sexual abuse reporting policy.
Non Responsible Bidder: The Contractor represents and warrants that
it has read and is familiar with the provisions of Suffolk County Code
Chapter 143, Article II, **143-5 through 143-9. Upon signing this
Agreement the Contractor certifies that he, she, it, or they have not been
convicted of a criminal offense within the last ten (l0) years. The term
"conviction" shall mean a finding of guilty after a trial or a plea of
guilty to an offense covered under the provision of Section 143-5 of the
Suffolk County Code under "Non responsible Bidder."
Page 5 of7
Law No.
Disaster Preparedness/Shelters - Use of County-Owned Generator for the Residents of Southold
Certification as to Relationships: Pursuant to the Suffolk County
Code Chapter 143, Article II, and Suffolk County Code ~143-6(B)
Specifically, the parties to this Agreement hereby certity that, other than
the funds provided in this Agreement and other valid Agreements with
the County, there is no known relationship within the third degree of
consanguinity, life partner, or business, commercial, economic, or
financial relationship between the parties,
the signatories to this Agreement, and any partners, members, directors,
or shareholders of five percent (5%) (or more) cfany party to this
Agreement.
Suffolk County Local Laws Suffolk County Local Laws, Rules and
Regulatious can be found on the Suffolk County web site at
www.co,suffolk<htto://www.co.suffolk.nv.us>. Click on "Laws of
Suffolk County" under "Suffolk County Lioks".
Indemnification: The Contractor agrees that it shall protect, indemnify
and hold hannless the County and its officers, officials, employees,
contractors, agents and other persons from and against all liabilities,
fines, penalties, actions, damages, claims, demands, judgments, losses,
costs, expenses, suits or actions and reasonable attorneys' fees, arising
out of the acts or omissions or the negligence of the Contractor in
connection with the services described or referred to in this Agreement.
The Contractor shall defend the County and its officers, officials,
employees, contractors, agents and other persons in any suit, including
appeals, or at the County's option, pay reasonable attorney's fees for
defense of any such suit arising out of the acts or omissions or
negligence of the Contractor, its officers, officials, employees,
subcontractors or agents, if any, in connection with the services
described or referred to in this Agreement.
Insurance: a. The Contractor agrees to procure, pay the entire
premium for and maintain throughout the tenn of this Agreement,
insurance in amounts and types specified by the County and as may be
mandated and increased from time to time. The Contractor agrees to
require that all if its subcontractors, in connection with work performed
for the Contractor related to this Agreement, procure, pay the entire
premium for and maintain throughout the tenn ofthis Agreement,
insurance in amounts and types equal to that specified by the County for
the Contractor. Unless otherwise specified by the County and agreed to
by the Contractor, in writing, such insurance shall be as follows: i.
Commercial General Liability insurance, including contractual
liability coverage, in an amount not less than Two Million Dollars
($2,000,000.00) per occurrence for bodily injury and Two Million
Dollars ($2,000,000.00) per occurrence for property damage. ii.
Automobile Liability insurance (if any vehicles are used by the
Contractor in the performance of this Agreement) in an amount not less
than Five Hundred Thousand Dollars ($500,000.00) per person, per
accident, for bodily injury and not less than One Hundred Thousand
Dollars ($100,000.00) for property damage per occurrence. iii.
Workers Compensation and Employer's Liability insurance in
compliance with all applicable New York State laws and regulations
and Disability Benefits insurance, if required by law. Contractor shall
furnish to the County, prior to its execution of this Agreement, the
documentation required by the State of New York Workers'
Compensation Board of coverage or exemption from coverage pursuant
to 9957 and 220 of the Workers' Compensation Law. In accordance
with General Municipal Law ~ 1 08, this Agreement shall be void and of
no effect unless the Contractor shall provide and maintain coverage
during the term of this Agreement for the benefit of stich employees as
are required to be covered by the provisions of the Workers'
Compensation Law. b. All policies providing such coverage shall be
issued by insurance companies with an A.M. Best rating of A- or better.
c. The Contractor shall furnish to the County Declaration Pages for each
such policy of insurance and upon request, a true and certified original
copy of each such policy, evidencing compliance with the aforesaid
insurance requirements. In the case of commercial general liability
insurance, the County of Suffolk shall be named as an additional
insured and the Contractor shall furnish a Declaration Page and
endorsement page evidencing the County's status as an additional
insured on said policy. d. All such Declaration Pages, certificates and
other evidence of insurance shall provide for the County of Suffolk to
be notified in writing thirty (30) days prior to any cancellation,
nonrenewal or material change in said policies. Such Declaration
Pages, certificates, policies and other evidence of insurance and notices
shall be mailed to the Department at its address as set forth in this
Agreement in the paragraph entitled "Notices and Contact Persons" or
at such other address of which the County shall have given the
Contractor notice in writing. e. In the event Contractor shall fail to
provide the Declaration Pages or certificates of insurance or to maintain
any insurance required by this Agreement, the County may, but shall
not be required to, obtain such policies and deduct the cost thereof from
payments due Contractor under this Agreement or any other agreement
between the County and Contractor.
Severability: It is expressly agreed that if any term or provision of this
Agreement, or the application thereof to any person or circumstance,
shall be held invalid or unenforceable to any extent, the remainder of
this Agreement, or the application of such tenn or provision to persons
or circumstances other than those as to which it is held invalid or
unenforceable, shall not be affected thereby, and every other term and
provision of this Agreement shall be valid and shall be enforced to the
fullest extent pennitted by law.
Set-Off Rights: The County shall have all of its common law,
equitable, and statutory rights of set-off. These rights shall include, but
not be limited to, the County's option to withhold, for the purposes of
set-off, any moneys due to the Contractor under this contract up to any
amounts due and owing to the County with regard to this contract
andlor any other contract with any County department or agency,
including any contract for a term commencing prior to the tenn of this
contract, plus any amounts due and owing to the County for any other
reason including, without limitation, tax delinquencies, fee
delinquencies or monetary penalties relative thereto. The County shall
exercise its set-off rights in accordance with nonnal County practices
including, in cases ofset~offpursuant to an audit, the finalization of
such audit by the County agency, its representatives, or the County
Comptroller, and only after legal consultation with the County
Attorney.
Governing Law: This Agreement shall be governed by and construed
in accordance with the laws of the State of New York, without regard to
conflict of laws. Venues shall be designated in Suffolk County, New
York or the United States District Court for the Eastern District of New
York.
No Intended Third Party Beneficiaries: This Agreement is entered
into solely for the benefit of County and Contractor. No third party
shall be deemed a beneficiary of this Agreement, and no third party
shall have the right to make any claim or assert any right under this
Agreement.
Page 6 of7
Law No.
Disaster Preparedness/Shelters - Use of County-Owned Generator for the Residents of Southold
Notices Relating to Payments, Insurance or Other Submissions: For
the Department: By Registered or Certified Mail in Postpaid Envelope
or by Nationally Recognized Courier Service or by personal delivery to
Fire Rescue and Emergency Services, Yaphank Avenue, Yaphank, New
York 11980 All. Edward Schneyer, Director of Emergency
Preparedness, and For the Contractor: By Registered or Certified Mail
in Postpaid Envelope or by Nationally Recognized Courier Service or
by personal delivery to the contact person set forth in Exhibit A, entitled
"Specific Terms and Conditions."
Notices Relating to Indemnification and Termination: Any
communication or notice regarding indemnification or tennination shall
be in writing and shall be given as follows: For the County: By
Registered or Certified Mail in Postpaid Envelope or by Nationally
Recognized Courier Service or by personal delivery to Fire Rescue and
Emergency Services, Yaphank Avenue, Yaphank, New York 11980,
Att. Joseph F. Williams, Commissioner, and to Christine Malafi,
County Attorney, Suffolk County Department of Law, H. Lee Dennison
Building, 100 Veterans Memorial Highway, Hauppauge, New York
11788, and For Contractor: By Registered or Certified Mail in Postpaid
Envelope or by Nationally Recognized Courier Service or by personal
delivery to the contact person set forth in Exhibit A, entitled "Specific
Terms and Conditions."
End of Text Exhibit B
Page 7 of 7
A-
,; Suffolk County, New York
Department of Labor
SUFFOLK COUNTY DEPARTMENT OF LABOR- LABOR MEDIATION UNIT
UNION ORGANIZING CERTIFICA TlONIDECLARA TlON - SUBJECT TO AUDIT
If the following definition of "County Contractor" (Uuion Organizing Law Chapter 466-2) applies to the
contractor's/beneficiary's business or transaction with Suffolk County, the contractor/beneficiary must complete Sections I,
III, and IV below, If the following definitions do not apply, the contractor/beneficiary must complete Sections II, III and IV
below, Completed forms must be submitted to the awarding agency.
County Contractor: "Any employer that receives more than $50,000 in County funds for supplying goods or services pursuant to a
written contract with the County of Suffolk or any of its agencies; pursuant to a Suffolk County grant; pursuant to a Suffolk County
program; pursuant to a Suffolk County reimbursement for services provided in any calendar year; or pursuant to a subcontract with
any of the above."
Section I
The Union Organizing Law applies to this contract. I1we hereby agree to comply with all the provisions of Suffolk
County Local Law No. 26-2003, the Suffolk County Union Organizing Law (the law) and, as such shall not use
County funds to assist, promote, or deter union organizing (Chapter 466-3 A), nor seek reimbursement from the
County for costs incurred to assist, promote, or deter union organizing. (Chapter 466-3 B)
Check if I1we further agree to take all action necessary to ensure that County funds are not used to assist, promote, or deter
Applicable union organizing. (Chapter 466-3 H)
Gr1we further agree that if any expenditures or costs incurred to assist, promote, or deter union organizing are made,
l/we shall maintain records sufficient to show that no County funds were used for those expenditures and, as
applicable, that no reimbursement from County funds has been sought for such costs. I1we agree that such records
shall be made available to the pertinent County agency or authority, the County Comptroller, or the County
Department of Law upon request. (Chapter 466-3 I)
I1we further affirm to the following:
. I1we will not express to employees any false or misleading information that is intended to influence the
determination of employee preferences regarding union representation;
. [twe will not coerce or intimidate employees, explicitly or implicitly, in selecting or not selecting a bargaining
representative;
. l/we will not require an employee, individually or in a group, to attend a meeting or an event that is intended to
influence his or her decision in selecting or not selecting a bargaining representative;
. [twe understand my/our obligation to limit disruptions caused by prerecognition labor disputes through the
adoption of none on fro ntationa I procedures for the resolution of pre recognition labor disputes with employees
engaged in the production of goods or the rendering of services for the County; and
. I/we have or will adopt any or all of the above-referenced procedures, or their functional equivalent, to ensure
the efficient, timely, and quality provision of goods and services to the County. [/we shall include a list of said
procedures in such certification.
I/we further agree that every County contract for the provision of services, when such services will be performed on
County property, shall include a requirement that I/we adopt a reasonable access agreement, a neutrality agreement,
fair communication agreement, no intimidation agreement, and a majority authorization card agreement.
I/we further agree that every County contract for the provision of human services, when such services are not to be
performed on County property, shall include a requirement that IIwe adopt, at the least, a neutrality agreement.
I1we understand that the efficient, timely, and nondisruptive provision of goods and services is a paramount financial
interest of the County of Suffolk and as such, the County expects the potential County contractor to protect the
County's financial interest by adopting nonconfrontational procedures for the orderly resolution of labor disputes,
including, but not limited to, neutrality agreements, majority authorization card agreements, binding arbitration
agreements, fair communication agreements, nonintimidation agreements, and reasonable access agreements.
DOL-LOI (6/05)
,""
l Suffolk County, New York
Department of Labor
Section II
The Union Organizing Law does not apply to this contract for the following reason(s):
D
Check if
Applicable
Section III
Contractor Name:
Town of Southold
Federal Employer ID#:
11-6001939
Contractor Address:
P.O. Box 1179
Amount of Assistance:
~nl1~hnl~, NY llQ71-0Q5Q
Vendor #:
Contractor Phone #:
(631) 765-1889
Description of project or service:
Section IV
I declare under p aIry of perjury under the Laws of the State of New Yark that the undersigned is authorized to provide this
certification, an at the abo
(n-~?-01
Date
Authorized ignature
Scott A. Russell, Supervisor
Print Name and Title of Authorized Representative
DOL-LO! (6/05)
SUFFOLK COUNTY DEPARTMENT OF LABOR - LIVING WAGE UNIT
LIVING WAGE CERTIFICATION/DECLARATION - SUBJECT TO AUDIT
If either of the following definitions of 'compensation' (Living Wage Law Chapter 347 - 2) applies to the contractor's/recipient's
business or transaction with Suffolk County, the contractor/recipient must complete Sections 1,3,4 below; and Form LW-l
(Notice of Application for County Compensation). If the following definitions do not apply, the contractor/recipient must
complete Sections 2, 3 and 4 below. Completed forms must be submitted to the awarding agency.
"Any grant, loan, tax incentive or abatement. bond financing subsidy or other form of compensation of more that $50,000 which is
realized by or provided to an employer of at least ten (10) employees by or through the authority or approval of the County ofSuffalk," or
"Any service contract or subcontract let to a contractor with ten (10) or more employees by the County of Suffolk for the furnishing of
services to or for the County of Suffolk (except contracts where services are incidental to the delivery of products, equipment or
commodities) which involve an expenditure equal to or greater than $10,000. For the purposes of this definition, the amount of
expenditure for more than one contract for the same service shall be aggregated. A contract for the purchase or lease of goods, products,
equipment, supplies or other property is not 'compensation' for the purposes of this definition."
Section I The Living Wage Law applies to this contract. l/we hereby agree to comply with all the provisions of Suffolk County
g Local Law No. 12-2001, the Suffolk County Living Wage Law (the Law) and, as such, will provide to all full, part-time
or temporary employed persons who perfonn work or render services on or for a project, matter, contract or subcontract
where this company has received compensation, from the County of Suffolk as defined in the Law (compensation) a
wage rate of no less than $10.02 ($9.25 for child care providers) per hour worked with health benefits, as described in
the Law, or otherwise $] 1.41 ($10.50 for child care providers) per hour or the rates as may be adjusted annually in
accordance with the Law. (Chapter 347-3 B)
Check if
applicable
I/we further agree that any tenant or leaseholder of this company that employs at least ten (10) persons and occupies
property or uses equipment or property that is improved or developed as a result of compensation or any contractor or
subcontractor of this company that employs at least ten (10) persons in producing or providing goods or services to this
company that are used in the project or matter for which this company has received compensation shall comply with
all the provisions of the Law, including those specified above. (Chapter 347-2)
Section II
I/we further agree to penn it access to work sites and relevant payroll records by authorized County representatives for
the purpose of monitoring compliance with regulations under this Chapter of the Suffolk County Code, investigating
employee complaints of noncompliance and evaluating the operation and effects of this Chapter, including the
production for inspection & copying of payroll records for any or all employees for the term of the contract or far five
(5) years, whichever period of compliance is longer. All payroll and benefit records required by the County will be
maintained for inspection for a similar period of time. (Chapter 347-7 D)
The County Department of Labor shall review the records of any Covered Employer at least once every three years to
veritY compliance with the provisions of the Law. (Chapter 347-4 C)
The Living Wage Law does not apply to this contract for the following reason(s):
D
Check if
applicable
Section III
Contractor Name:
Town of Southo1d
Federal Employer ID#:
11-6001939
Contractor Address:
P.O. Box 1179
Southo1d, NY
Amount of compensation:
11971-0959
Vendor #:
Contractor Phone #:
631-765-1889
Description of project or service:
Section IV
I declare under
and that the a
alty of perjury under the Laws of the State of New York that the undersigned is authorized to provide this certification,
e is true an rrect.
Authorized Signature
scott A. Russell, Supervisor
Print Name and Title of Authorized Representative
IO-d 7-n 1
Date
LW 38 (revised 6-06, replaces forms LW2, LW3, and LW33)
Suffolk County Form 22
Contractor"sNendors Public Disclosure Statement
Pursuant to Section A5-7 of the Suffolk County Administrative Code, this Public Disclosure Statement
must be completed by all contractors/vendors that have a contract with Suffolk County. In the event
contractor/vendor is exempt from completing paragraphs numbered 1 through 11 below, so indicate at
paragraph number 12 below setting forth the reason for such exemption. Notwithstanding such exempt
status, you must execute this form below before a notary public.
1. Contractor'sNendor's Name Town of Southo1d
Address p.o. Box 1179, 53095 Main Road
City and State Southo1d, NY ZipCode11971-0959
2. Contracting Department's Name
Address
3. Payee Identification or Social Security No.
4. Type of Business_Corporation _Partnership_Sole Proprietorship_Other
S.a Is contractor/vendor entering into or has contractor/vendor entered into a contract with Suffolk
County in excess of$I,OOO? _Yes_No.
S.b Has contractor/vendor entered into three or more contracts, including the one for which you are
now completing this form, with Suffolk County, any three of which, when combined, exceed
$1,000? _Yes_No.
6. Table of Organization. List names and addresses of all principals; that is, all individuals serving
on the Board of Directors or comparable body, names and addresses of all partners, and names
and addresses of all corporate officers. Conspicuously identify any person in this table of
organization who is also an officer or an employee of Suffolk County. (Attach additional sheet if
necessary. )
7. List all names and addresses of those individual shareholders holding more than five percent
(5%) interest in the contractor/vendor. Conspicuously identify any shareholder who is also an
officer or an employee of Suffolk County. (Attach additional sheet if necessary).
8. Does contractor/vendor derive 50% or more of its total revenues from its contractual or vendor
relationship with Suffolk County? _Yes_No.
9. If you answered yes to 8 above, you must submit with this disclosure statement, a complete
financial statement listing all assets and liabilities as well as a profit and loss statement. These
statements must be certified by a Certified Public Accountant. (Strike this out ifnot applicable.)
10. The undersigned shall include this Contractor'slVendor's Public Disclosure Statement with the
contract. (Describe general naturc of the contract.)
Page I of 3 Publie Disclosure Form
11. Remedies. The failure to file a verified public disclosure statement as required under local law
shall constitute a material breach of contract. Suffolk County may resort, use or employ any
remedies contained in Article 11 of the Uniform Commercial Code of the State of New York. In
addition to all legal remedies, Suffolk County shall be entitled, upon a determination that a
breach has occurred, to damages equal to fifteen percent (15%) of the amount of the contract.
12. If you are one of the entities listed below at a) through c) or you qualify under d) below, you are
exempt from completing paragraphs numbered I through II herein:
_ a) Hospital
~ b) Educational or governmental entities
_ c) Not-for-profit corporations
_ d) Contracts providing for foster care, family day-care providers or child protective
services
Please check to the left side of the appropriate exemption.
13.
Verifieation. This section must be signed by an officer or principal of the contractor/vendor
authorized to sign for the company for the purpose of executing contracts. The undersigned
being sworn, affirms under the penalties of perjury, that he/she has read and understood the
foregoing s tements nd that they are, to his/her own knowledge, true.
[0 -01'7.-0-1
Signed:
Scott A. Russell
Supervisor
~own OI bou~nOLa
Dated:
Printed ame of Signer:
Title of Signer:
Name ofContractorNendor:
UNIFORM CERTIFICATE OF ACKNOWLEDGMENT
(Within New York State)
STATE OF NEW YORK)
COUNTY OF SUFFOLK) ss.:
On the Gtt.I..day of October in the year 2007 before me, the undersigned, personally appeared
Scot t A. Rus sell personally known to me or proved to me on the basis of satisfactory evidence
to be the individuales.) whose name~ is (.aI:@) subscribed to the within instrument and acknowledged to
mthat h executed the same in his/llsr'tll~ir capacitY(168) and that by his'll.llr'tllsir signature(\)
o th . strume t, the in ividual(\), or the person upon behalf of which the individuall's;) acted, executed
mstrumen .
! i
/
d ffice of individual taking acknowledgement)
KIERAN M. CORCORAN
QUALIFIED IN SUFFOLK COUNTY
NOTARY #02C06119838 >pI
MY COMMISSION EXPIRES DEC. 6, 2~
Page 2 of 3 Publie Disclosure Form
.J
UNIFORM CERTIFICATE OF ACKNOWLEDGEMENT
(Without New York State)
STATE OF
)
)ss.:
)
COUNTY OF
On the day of in the year 2007 before me, the undersigned, personally
appeared personally known to me or proved to me on the basis of
satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument
and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies) and that by
his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the
individual(s) acted, executed the instrument, and that such individual(s) made such appearance before
the undersigned in
(Insert the city or other political subdivision and the state or country or other place the acknowledgement
was taken)
(signature and office of individual taking acknowledgement)
Contractor'sNendor's Public Disclosure Statement Form (Rev. 3/04)
Page 3 of 3 Public Disclosure Form
U:\SCOEM\Conlract Forms\SuffCo Exhihit Pub Disc FormlJ7.doc
AFFIDAVIT OF COMPLIANCE
WITH THE REQUIREMENTS OI<
8 U.S.c. SECTION I324a
WITH RESPECT TO LAWFUL HIRING OF EMPLOYEES
State of New York
)
ss:
County of
Suffolk
)
Edward Forrester
(Print Name of Deponent)
, being duly sworn, deposes and says:
1. I am the owner/authorized representative of
(Circle one)
the Town of Southold
(Name of Corp. , Business, Company)
2. I certify that I have complied, in good faith, with thc requirements of Title 8 of the United
States Code (U.S.C.) Section I 324a (Aliens and Nationality) with respect to the hiring of
covered employees and with respect to the alien and nationality status of the owners thereof, as
set forth in Suffolk County Code Chapter 234.
f2~
.-/
Swom to before me this 6I.'traay
r:- ~
KIERAN M. CORCORAN
QUALIFIED IN SUFFOLK COUNTY
NOTARY ft02C06119838 ;R)
MY COMM'SSION ~XPIRES DEC. 6, 2~
SUFFOLK COUNTY DEPARTMENT OF LABOR
NOTICE OF APPLICATION TO CERTIFY COMPLIANCE WITH FEDERAL LAW
(8 U.S.c. SECTION 1324A)
WITH RESPECT TO LAWFUL HIRING OF EMPLOYEES
Suffolk Couutv Code, Chaoter 234 (2006)
To Be Completed By Applicant! Covered Employer//Owner
EMPLOYERlCORP./BUSINESS/COMPANY NAME: Town of Sou thold
I) ADDRESS: P.o. Box 1179, 53095 Main Road
Southold, NY 11971-0959
2) NOT-FOR-PROFIT:
YES_ NO---.lL (SUBMIT CERTIFICATE OF INCORPORATION)
3) VENDOR #:
(If known)
5) CONTACT: Edward Forrester
4) CONTRACT ID:
6) TELEPHONE #: 631-765-1939
(If known)
7) TERM OF CONTRACT OR EXTENSION (PROVIDE DATES): 1/1/07 through 5/31/11
8) BRIEF DESCRIPTION OF COMPENSATION, PROJECT OR SERVICE Town of Southold
assiqned a 25k VA/20 KW qenerator to provide temporary power services
to the residents of the Town of Southold.
SUBCONTRACTOR:
I) ADDRESS:
N/A
2) VENDOR#:
3) TELEPHONE #:
4) CONTACT:
5) DESCRIPTION OF COMPENSATION, PROJECT OR SERVICE 25K VA/20 kw generator
to provide temporary power services to residents of Southold Town.
EVIDENCE OF COMPLIANCE:
COPIES OF THE FOLLOWING MUST BE MAINTAINED BY COVERED EMPLOYERS OR THE
OWNERS THEREOF FOR EACH EMPLOYEE FOR THE TIME PERIODS SET FORTH IN SUFFOLK
COUNTY CODE SECTION ( ):
A. United States I'assport; or
B. resident alien card or alien registration card; or
C. birth certificate indicating that person was born in the United States; or
D. (I) a driver's license, if it contains a photograph of the individual; and
(2)a social security account uumber card (other than such a card which
specifies on its face that the issuance of the card does not authorize
employment in the United States); or
E. employment authorization documents such as an H-IB visa, H-2B visa,
and L-l visa, 0'" othe," wod, visa as may be authorized by the United
States (;ovcrnment at the time the County contract is awarded for all
covcred employees.
SUFFOLK COUNTY DEPARTMENT OF LABOR - LIVING WAGE UNIT
NOTICE OF APPLICATION FOR COUNTY COMPENSATION (Contract)
Living Wage Law, Suffolk County Code, Chapter 347 (2001)
To Be Completed By Applicant/ Employer/Contractor
1) NAME: Town of Southold
2) VENDOR #:
4) CONTACT:
(Ifknown)
Edward Forrester
3) CONTRACT ID #:
(If known)
5) TELEPHONE #: 631-765-1939
6) ADDRESS:
P.O. Box 1179, 53095 Main Road
~nllt-n()ln, NY llQ71-0Q'iQ
7) TERM OF CONTRACT (DATES): 1/1/07 through 5/31/11
8) PROJECT NAME: (IF DIFFERENT FROM #1) Disaster Preparedness/Shelter
9) AMOUNT: $0 - provision of generator
10) AWARDING AGENCY:
Suffolk County Dept. of Fire, Rescue, and Emer-
gency Serv}.ces
11) BRIEF DESCRIPTION OF PROJECT OR SERVICE:
Town of Southo1d assigned a 25K VA/20 KW generator to provide
temporary power services to the residents of the Town of Southold.
12) PROJECTED EMPLOYMENT NEEDS: (attach a statement listing, by job
classification, the total workforce dedicated to performing this contract or service, including
calculation of estimated net increase or decrease in jobs as a result of funding).
N/A
13) PROJECTED WAGE LEVELS: (attach a statement listing projected wage levels,
com pensated days off and medical benefits for total workforce dedicated to fulfilling the terms
of this contract, broken down annually for each year of the term of the contract).
$2,500 stipend issued to Edward Forrester
L W-l (revised 4/05)
PATRICIAA. FINNEGAN
TOWN ATTORNEY
patricia.finnegan@town.southold.ny.us
LORI M. HULSE
ASSISTANT TOWN ATTORNEY
lori.hulse@town.southold.ny.us
SCOTT A. RUSSELL
Supervisor
KIERAN M. CORCORAN
ASSISTANT TOWN ATTORNEY
kieran.corcoran@town.southold.ny.us
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Telephone (631) 765-1939
Facsimile (631) 765-6639
OFFICE OF THE TOWN ATTORNEY
TOWN OF SOUTHOLD
RECEIVi:D
November 14, 2007
1,/,0',1 1 C '"w'7
i'.\)V J c..!u
Ms. Keri Pisani
Suffolk County Office of Emergency Management
P.O. Box 127, Yaphank Avenue
Yaphank, NY 11980-0127
Soulhuld Tc.v;n Clerk
Re: Interagency Agreement
Emergency Generator for the Town of Southold
Dear Ms. Pisani:
With respect to your correspondence dated August 6, 2007, we are enclosing the
following documents in connection with the referenced matter:
1. Five (5) counterparts of the Interagency Agreement, which have been
executed by Supervisor Russell;
2. Five (5) counterparts of the Suffolk County Department of Labor Union
Organizing Certification, which have been executed by Supervisor
Russell;
3. Five (5) counterparts of the Living Wage Certification, which have been
executed by Supervisor Russell;
4. Five (5) counterparts of the Public Disclosure Statement, which have
been executed by Supervisor Russell;
5. Five (5) counterparts of the Affidavit of Compliance, which have been
executed by Edward Forrester;
6. Five (5) counterparts of the Notice of Application to Certify Compliance
with Federal Law; and
7. Five (5) counterparts of the Notice of Application for County
Compensation.
Ms. Keri Pisani
November 14, 2007
Page 2
We would appreciate your sending us a fully executed original Agreement,
including the disclosure documents, for our records.
In the meantime, if you have any questions or require anything further in this
regard, please do not hesitate to call us. Thank you for your attention.
Ilk
Enclosures
cc: Members of the Town Board (w/o encls.) ~
Ms. Elizabeth Neville, Town Clerk (w/encls.) L/""
Patricia A. Finnegan, Esq., Town Attorney (w/encls.)
Very truly yours,
dft ~
LynC
Secretary to the Town Attorney