HomeMy WebLinkAboutCopyWatch, Inc
~
!.~1l1
\-liOD$;
~-!,j~./
RESOLUTION 2007-429
ADOPTED
DOC ID: 2846
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2007-429 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MAY 8, 2007:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute an al!reement between CopvWatch, Inc.. Document
Expense Auditors. 48 River Road, Barrvville, New York 12719 and the Town of South old
in connection with providing services for the audit and review of costs in relation to town copy
machines, all in accordance with the approval of the Town Attorney.
P&j-L4r.1Q2;l....fI..
Elizabeth A. Neville
South old Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Daniel C. Ross, Councilman
SECONDER: William P. Edwards, Councilman
AYES: Krupski Jr., Edwards, Ross, Wickham, Evans, Russell
Apr 27 07 01:12p
L@slie
845 557 0086
p.2
Doeument Expense Auditors
CopyWatch™
Incorporated
CLIENT AGREEMENT
An agreement is hereby entered into between Town of Southold
CopyWatch under the following terms and conditions:
and
.
CopyWatch will audit all of the client's document expense costs, including copiers, multi-
functional devices and printers. If we find any errors, we will negotiate with the
appropriate supplier to have the errors eliminated and obtain a refund or credit for the
period of time that the error existed.
.
CopyWatch will perform an analysis of all current document expense charges for the
client. We will do an in depth comparison of all billing and make recommendations that
will optimize the current billing environment.
.
CopyWatch will effect all suggested improvements with the proper copier supplier.
Additionally we will insure that the proposed billing refinements are properly
implemented and billed at the correct rate.
CopyWatch will document the previous and enhanced billing for the client to indicate the
true savings realized through our changes and recommendations.
FEE
The fee for refunds, credits, and savings will be 20% of the amount credited to or saved
by the client
Client shall pay CW fees equal to 20% of the aggregate Savings realized by Client
commencing on the date (the "Imolementation Date'1 that: (A) any contract relating to
the Document production Program is signed or any invoice with respect thereto is
rendered, or (B) any Cost Savings Recommendations are implemented in some other
manner. Ten percent (10%) of the aggregate savings and such fees shall be paid on the
Implementation Date and the balance of such fees shall be paid in four (4) equal
quarterly installments commencing 90 days thereafter.
200L
co
Clih
BY atthew R. Smith
President
of Southold
48 River Road. Barryville, NY 12719 . Tel. 845-557-0962 . Fax 845-557-0086
www.copywatch.c:om