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Home My WebLink AboutNYSDEC Eradication Grants info *- , J> J.' "_ T8 TI'I (..jD J,..rt_, -r._ENAitlllll' s.,..."#4'7- . ELIOT SPITZER GOVERNOR ALEXANDER B. GRANNIS COMMISSIONER STATE OF NEW YORK DEPARTMEN'T OF ENVIRONMENTAL CONSERVATION ALBANY, NEW YORK 12233-1010 RECEIVED APR 1 0 2007 MAY 2 1 2007 Southolri rOllin Clerk Dear Applicant/Interested Party: On behalf of GovernoT Spitzer, the New York State Department of Environmental Conservation (Department) is pleased to announce the availability of funds for projects to eradicate terrestrial and aquatic invasive species from the lands, waters and wetlands of New York State. A total of up to $2,000,000 has been made available to the Department for eradication grants through the State Environmental Protection Fund (EPF) from combined appropriations for SFY 200612007 and SFY 200712008. The total amount will be shared between the aquatic invasive species eradication program and the new terrestrial invasive species eradication program. No individual grant will be awarded for less than the minimum amount of $7,500 for an aquatic species eradication project or $2,500 for a terrestrial invasive species project. The maximum grant amount for both aquatic and terrestrial eradication projects is $100,000. New York State may reimburse up to one-half of an approved project's total cost. Acceptable projects are proposals to destroy and/or permanently remove invasive plants or animals from lands, water bodies or wetlands in New York State. Projects that remove only a portion of the total population of a target species are eligible for consideration. However, projects that do not have as their main objective the significant or long-term removal of a target species would not be eligible for funding assistance. Please use the enclosed "Aquatic Invasive Species Eradication GrantProgram Applications and Instructions" or "Terrestrial Invasive Species Eradication Grant Program Applications and Instructions" to apply for funding assistance for these projects. The Applications and Instructions document may also be viewed and downloaded from the Department's web site at: http://www.dec.state.nv.us/website/dfwmr/habitat/erad.html or http://www.dec.state.nv.us/website/dlf/privland/grants.html. Copies may also be requested by mail, e-mail or telephone. 2. For further information or to request an application for aquatic grants, please contact: Timothy Sinnott NYSDEC 625 Broadway Albany, New York 12233-4756 (518) 402-8970 txsinnot@gw.dec.state.nv.us -or- Timothy Preddice NYSDEC Hale Creek Field Station 182 Steele Avenue Extension Gloversville, New York 12078 (518) 773-7318 ext 3006 tlpreddi@gw.dec.state.nv.us . For further information or to request an application for terrestrial grants, please contact: Jerry Carlson NYSDEC, Division of Lands and Forests 625 Broadway Albany, New York 12233-4253 (518) 402-9425 iacarlso@gw.dec.state.nv.us Applications for Aquatic Invasive Species Eradication Grants or Terrestrial Invasive Species Eradication Grants must be postmarked no later than Friday, June 29, 2007. Please note that no hand-deliveredor'facsinllle (FAX) applications will be accepted. The Department looks forward to working with you to protect, preserve, and restore our environment through these funding programs. Alexander B. Grannis Enclosure COMPLETE COPY ON FILE IN TOWN CLERK'S OFFICE ~ New York State I . iIjiii DEPARTMENT OF ENVIRONMENTAL CONSERVATION . Division of Lands and Forests Terrestrial Invasive Species -Eradication Grant Program Application and Instructions State Fiscal Year 2006 - 2007 Due Date: Friday, June 29, 2007 , New York State Department of Environmental Conservation Table of Contents Map of New York State with Regional Boundaries.............................................................................. 3 Infonnation for Applicants . Purpose.......... ......... ......................... ................. ..................... ............... ............................. 4 . What types of projects will be eligible for funding?......................................................... 4 . Who may apply? ...............................................................................................................0 5 . Are matc'hing',funds required?......................,....................................................................... 5 . Is there a minimum or maximum grant amount?............................................................... 5 . What types of costs are eligible for reimbursement?......................................................... 5 . What are the criteria for review and selection of these projects? ....................................... 6 . When can I start work?.......................~.....~.......................................................................... 6 . When are the grant monies available? ............................................................................... 6 . Can the 'same applicant apply for more than one grant?.................................................... 7 . If I have already received an ISEG grant before, can I apply for another one?................. 7 . Do I need to comply with the State Environmental Quality Review Act requirement?... 7 . What assistance is available for preparing grant applications?....................................... 7 Application Instructions.............................................................., .... ..;............. ............................. ......... 11 2006/2007 Application Fonn................................................................................................................. 19 Budget Summary Fonn......................:................................................................................................... 23 Application Checklist........................................................................................;................................... 26 Section I. Definitions................................................................................................................... 27 Section 2. Evaluation of Project Proposals.........................~........................................................ 29 Appendix C. List of Eligible Terrestrial Invasive Species............................................................ 36 Appendix D. Pennits and other regulatory requirements.............................................................. 37 Appendix E. Sample Resolution of Support................................................................................. 39 Appendix F. Invasive Terrestrial Species Management Plan Fonnat........................................... 40 Appendix G. State Assistance Contract Infonnation..................................................................... 42 Appendix H: Minority and Women-Owned Business Enterprises (MIWBE)/Equal Opportunity (BEO) .................................................................................................. 44 " l1 .5 Q = ~ e .. en c: o -- Cl Q) 0::: () w o en >- z N '" 2006 Terrestrial Invasive Species Eradication Grant Program Information for Applicants NOTE: Section 1 contains definitions of words and phrases used throughout this document Purpose The New York State Department of Environmental Conservation (DEC) will provide State assistance funding through reirribursement for projects to eradicate aquatic and terrestrial species identified as being invasive within the boundaries of New York State. Atotal appropriation of up to $1,000,000 has been made available to DEC in State Fiscal Year (SFY) 2006/2007 for eradication grants through the State Environmental Protection Fund (EPF) '. What types of projects will be eligible for funding? Acceptable projects are proposals to kill and/or permanently remove plants or animals that meet the definition of terrestrial (a plant or animal that lives or grows predomirtately on . land) invasive species (hereafter referred to as target species, see Appendices A and C) from locations in New York State2.Projects that kill or remove only a portion of the total population of a target species are eligible for consideration. Projects that do not result in the immediate death or removal of the target species will be considered, as long as the project will result in the "ultimate" death or removal of the target species; for example, projects to release herbivorous insects to reduce or eliminate invasive terrestrial plant target species such as putple loosestrife would be considered eligible. Projects that do not result in the death or elimination of a target species as the main objective would not be eligible for funding assistance under this grant program. Examples of project proposals that might be considered as eligible would be the use of mechanical harvesters or contact herbicides (also known as knockdowns, defoliants, or desiccants) on perennial vegetation, or employing insects that only reduce or control target vegetation but do not eliminate it. 1 The $1,000,000 will be shared between the Department's aquatic invasive species eradication grant program and the Department's new terrestrial invasive species eradication grant program. 2 The project site must lie completely within the political boundaries of New York State if the infested land area or wetland overlays the border between New York and an adjacent state or Canada. . 4 Who may apply? Eligible applicants Include State Agencies, municipalities and Not-For-Profit Corporations (NFPs). Other groups must apply through a municipality or NFP. Proposals for projects that are already receiving assistance from the Environmental Protection Fund or other New York State assistance programs for similar activities (i.e., aquatic invasive species eradication) are ineligible for funding under this Program. . Are matching funds required? Yes, matching funds are required. Successful grant applicants must match the requested amount of State assistance grant funding on a I: I basis (one applicant dollar for every State dollar requested). New York State will reimburse up to 50 % of the approved project's total cost. Is there a minimum or maximum grant amount? No individual grant will be awarded for less than the minimum amount of $2,500 or exceed the maximum amount of $100,000. DEC reserves the right to determine the amount of State assistance awarded for grant projects, and will make every effort to distribute grant funds in an equitable manner actoS& the State. DECalso reserves the right to award a portion of the available funds, or none of the funding, if it is in the best interest of the State to do so. ( What types of costs are eligible for reimbursement? The following costs are eligible for reimbursement under the Terrestrial Invasive Species . Emdication Grant Program: . . Costs for special equipment (purchase/rental), supplies, materials, chemicals, and materials required to execute the project; . Costs associated with the removal and disposal of dead plant or animal material produced as a result of the successful execution of the project; . Costs for staff time directly devoted to the project; . Costs for professional services for the development of surveys, plans and specifications, designand development of project (e.g. applicator fees); . Costs associated with fulfilling regulatory obligations (e.g., public notification) directly related with the execution of the project; . Costs for directly related consultant and legal services; . Fringe benefit costs for paid professional staff. 5 Ineligible Costs The following costs are not eligible for reimbursement under the Terrestrial Invasive Species Eradication Grant Program: . Grant application expenses; . Costs defrayed by other outside funding; . Costs related to post-project monitoring, education, research, or prevention (of re- infestation); however, these expenses can be used as match; . Indirect costs (personal service related) will not be reimbursed but can be used as match. What are the criteria for review and selection of these projects? Applications must be postmarked no later than Friday June 29, 2007. Any application received by the Department postmarked after the deadline will not be considered for funding. Only complete applications will be scored, evaluated, and ranked by a DEC review panel in accordance with the priorities and criteria contained in Section 2 of this application. If an application is determined by DEe to be incomplete (see Application Checklist on page 26), the applicant will not have an opportunity to resubmit a project until the next grant cycle is announced, if funds are available. Applications will be ranked into four tiers based on the results of the scoring and evaluation. Projects ranking in the first tier will be funded without regard for geographical distribution. Projects ranking in the second tier will be funded in accordance with their ranking and a formula for ensuring statewide geographic distribution. Projects in the third tier will be ranked in the same manner as projects in tier 2, but will only be funded after all tier I and tier 2 projects have been funded and to the extent that funds remain available. Projects . ranked in the fourth tier will not be funded. When can I start work? Work may begin once the grant is officially awarded anda State assistance contract (including a scope of work, budget, start and end "dates, and Appendices A and B) is formally executed between the applicant and DEC, and approved by the Attorney General's Office (AG), and the Office of the State Comptroller (OSC). The DEC expects projects to be completed within a three-year period. When are the grant monies available? This is a reimbursement grant program and grantees must plan their financial arrangements accordingly. Reimbursement of grant funds will be made after the project has been . successfully completed in accordance with the scope of work and budget included in the grantee's executed State assistance contract, submission and review of the fmal project report, and a final on-site inspection by a representative of DEC. If the grant award exceeds $50,000, 6 one interim grant reimbursement may be requested prior to completion and final close out of the Project. The interim reimbursement request cannot exceed one half (11,) of the grant award and must be fully matched at the time the reimbursement request is submitted. If the grant award exceeds $75,000, two interim grant reimbursement may be requested prior to completion and final close out of the Project. The interim reimbursement request cannot exceed one third (1/3) of the grant award and must be fully matched at the time the reimbursement request is submitted. The costs to be reimbursed and the corresponding match requirements must both be fully documented and consistent with the project budget. Can the same applicant apply for more than one grant? Yes, if the proposals are for completely different projects at different locations.and the projects are completely independent of each other. .-~" If I have already received an Invasive Species Eradication Grant (ISEG) before, can I apply for another one? An applicant cannot apply for another ISEG grant while a previous project is still in process, unless the project is at a different location or in a completely different area of the same location with no overlap with the first project, is completely unrelated to the first project, and no part of the budget of the first project overlaps with the second project. If the same staff are involved with both projects and using their work time as in-kind service for match, the applicant must be careful to document that the different hours that apply to each different project. The same time used to provide match for one grant cannot be used to provide match for a subsequent project. All other expenses must be similarly segregated and documented. Do I need to comply with the State Environmental Quality Review Act (SEQRA)? SEQRA is applicable to projects eligible for funding under the Terrestrial Invasive Species Eradication Grant Program. Applicants need to consult with DEe Regional Permit Administrators and local governments to determine what SEQRA requirements need to be met. A list of Regional Permit Administrators can be found on page 10. Wh at assistance is available for preparing grant applications? For information and technical assistance related to the process by which an applicant can apply for the Terrestrial Invasive Species Eradication Grant Program, contact: 7 Bruce Williamson NYSDEC, Division of Lands and Forests 625 Broadway Albany, New York 12233-4253 . Telephone: (518) 402-9425 This document, including the enclosed application form, is available online and can be downloaded at: http://www.dec.state.nv.us!website!dlf/priv landlfororot/ grants.html . Applications may not be filed electronically. Additional information, changes and updates to this request will be posted on the DEC Lands and Forests' website as they occur. 8 . For information regarding ECL Article II permits for the release of herbivorous insects (ECL 11-0507) ,contact the Regional Wildlife Manager for the DEC region where the project is located (see page 10). . For information regarding SEQRA, wetland, other permits (except pesticide permits), and regulatory matters in geneml, contact the Regional Permit Administrator for the DEC region where the project is located (see page 10). . For information regarding pesticides and pesticide permits, see the Regional Pesticide. Control Specialist for the DEC region where the project is located (see page 10). . For information and assistance regarding landowners, ownership of properties and permission to enter, contact the Real Property Supervisor for the DEC region where the project is located (see page 10). . For information regarding verification of the identification of a terrestrial invasive species targeted for eradication, contact: Jerry Carlson NYSDEC, Division of Lands and Forests 625 Broadway Albany, New York 12233-4253 (518) 402-9425 . For information regarding Rare, Threatened or Endangered Species, contact: Information Services New York Natural Heritage Progmm 625 Broadway, 5th Floor Albany, NY 12233-4757 Phone: (518) 402-8935 or go to: htto:/lwww.dec.state.nv.us/website/dfWmrlheritage/inforeQ.htm 9 NYSDEC Point of Contact Matrix (as of 07/06) . DEC Regional Regional Real Region Permits Regional Pesticide Regional Regional Wildlife Property Administrator Control Specialist Forester Manal!er Supervisor . 1 John Pavacic Vincent Palmer Michael Dan Rosenblatt Heather Amster (631) 444-0365 (631) 444-0340 Giocondo (631) 444-0306 (631) 444-0300 . (631) 444-0285 2 John Cryan Sharon Heath Doug Gutierrez Joseph Pane Nanci Auletto (718) 482-4976 (718) 482-4994 (7 I 8) 482-6440 (718) 482-4941 (718) 482-4900 3 Margaret DIl~~. Thomas DeChillo Rob Messenger Ted Kerpez Charles Antzak (845) 256-3059 (845) 256-3123 (845) 256-3004 (845) 256-3060 (845) 256-3008 4 William Clarke Ralph Scalzo Paul Trotta Richard Henry Phil Haskins (518) 357-2455 (518) 357-2352 (607) 652-3692 (607) 652-2373 (518) 357-2149 . . 5 Tom Hall John Bennett Tom Martin Ken Kogut Les Eggleton (518) 897-1234 (518) 623-121>0 (518) 897-1276 (518) 897-1291 (518) 897-1276 6 Brian Fenlon Tom Beschle David Sm'ith William Gordon . Mike Contino . (315) 785-2246 (315) 785-2263 (315) 785-2610 (315) 785-2261 (315) 785-2270 7 John Feltman Richard Rima Dave Sinclair Marie Kautz Glenn Wolford (315) 426-7438 (315) 426-7468 (607) 753-3095 (607) 753-3095 (315) 426-7476 8 Peter Lent Ed Hanbach . Doug B emhard Dave Odell David Mager (585) 226-5390 (607) 776-2165 x21 (607) 776-2165 (585) 226-5460 (585) 226-5406 ..... '."d.., 9 Steven Doleski Glenn Reinhardt Wayne Cooper Mark Kandel Jeff Nyitrai (716) 851-7165 (716) 851-7220 (71 6) 372-0645 (716) 372-0645 (716) 372-0645 Electronic copies of the application form and budget form are available in MS Word format, WordPerfect format, or Adobe Acrobat PDF format. Request forms in these electronic formats by contacting Jerry Carlson. Note: forms will not be mailed on diskette or CD. Forms in electronic format will only be distributed bye-mail. 10 2006 Terrestrial Invasive Species Eradication Grant Program Application Instructions Please read this entire packet of information and include all required documentation at the time the application is submitted. If an application is determined by DEC to be incomplete, the applicant will not have an opportunity to resubmit another until the next grant cycle. Applications may be typed or printed legibly; however, Attachments A, C, and F must be typed or word-processed. The format for the application, including the budget page, is to be used as it appears in the application package. The following elements are required for a complete application: Application Form and Attachments A, B, C, D, E, F, and G and other requirements as described below and listed in the checklist on page 26. Deadline: Applications must be postmarked no later than June 29, 2007. Instructions for Completing Application Package REMINDER: Section 1 contains definitions of words and phrases used on the application form as well as in this document. 1. Application Form Part A. Applicant Information Applicant: Enter the name and address information for the State Agency, Municipality or Not-for-Profit Corporation that is sponsoring the project. All applicants must include their Federal ID numbers, and NFP organizations must include their Charities Registration numbers. Authorized Official: The person named and authorized by Resolution to sign and submit the grant application and, if the proposal is selected for funding, signa State assistance contract. This person will receive official notification about decisions regarding this application. Contact Person: The person who should be contacted for additional information or questions about this application and who will be the primary correspondent regarding the grant application and State assistance contract. Part B. Project Summary Project Name: Assign a succinct name to your project. The name should concisely state project purpose and location (e.g. "Eradication of Giant Hogweed from Hudson II School Property"). This name will be used hereafter to identifY your project. Target Species: IdentifY the species targeted for eradication. If more than one species is targeted, check the box labeled "Multiple". List both the common and.scientific names of the target species. IdentifY the name, title, and agency/businessofthe recognized expert who verified the identity of the target species. See Appendix C for the list of recognized terrestrial invasive species in New York State. Project location: Complete the entries for question 3 regarding the location of the proposed project site. If the site crosses county and/or town boundaries, record the county and town of the portion that includes the largest portion of the project site. Latitude/longitude or UTM coordinates are optional, although they can be easily obtained with a hand-held GPS unit. If coordinates are recorded, they should be for the approximate center of the project site. Public access, infestation history, and extent of infestation and project: Answer questions 4 - 10 to the best of your ability. Part C. Project Timing and Costs Project Start and Completion Dates: Enter estimated start and completion dates. Generally, up to three years will be allowed for project completion. Total Project Cost: Total amount of funding required to complete the project. Includes State assistance grant funds requested as well as funding provided by the applicant. 2. Attachments Attachment A. Project Narrative Provide a narrative description of the project. The size and format of the narrative description must not exceed eight single-sided (or four double-sided) 8.5" x 11" pages with I" margins, using any common 12-point font such as Times New Roman, Arial, etc." Discuss the following points in order. Be sure to address each item listed: 1. Clear statement of the goals and objectives of the project. 2.Site Description - Describe in detail the site on which the project is proposed, to specifically include: A. Location; B. Size; C. Public and private facilities; D. Habitat (forest, grassland, riparian, etc.). 12 3. The work proposed - Provide a detailed description of the activities to be conducted as part of the project. A. Identify the species targeted for emdication; B. List the adverse impacts that the target species is causing to human activities and the ecological quality of the site; C. Discuss how the goals and objectives of the proposed project will be accomplished (i.e., discuss methods for emdicating the invasive species); D. Carefully explain why the method selected for eradication is the most effective method for achieving the project objectives. 4. Describe the role of those involved with the project. Include the names of people who will be involved with the design and execution of the project and state their qualifications, experience and individual roles. 5. Discuss the relationship of the proposed project to any significant resources on the property and how those resources will be protected from any project-related impacts: A. State whether there are any significant habitats or regulated habitats that might be impacted by the project; . B. State whether there are any significant or unresolved environmental issues associated with this project or property; C. Describe whether or not the project will affect any specific mre, threatened, or endangered species present and explain how and why. . 6. Describe past efforts, if any, over the preceding 10 years to prevent, control, or eradicate the target species: A. Include both chemical and non-chemical treatments; B. Summarize the lever of success or failure achieved by past treatments; C. If past control efforts were relatively unsuccessful, indicate why the . proposed treatment is likely to succeed. 7. Long term monitoring.plan. Describe the monitoring 3lld reporting efforts that will occur following the implementation of the project to evaluate the success of the project and to detect future reinfestations: A. Describe the monitoring 3lld reporting that will occur over the three to five years (or more) after the project is completed, to evaluate whether or not eradication was successful or if re-infestation occurred; B. The monitoring section must also discuss pre-treatment monitoring used to quantify the presence and abundance of the target species, and which functions as the baseline to which post treatment is compared. 13 8. Provide adequate documentation that your organization has the financial resources available to complete its portion of the project. 9. IdentifY and describe any potential SEQRA issues, Federal or State permits, or county/municipal/local permits or approvals that apply to their proposals. A list and description of some of the potential permit requirements can be found in Appendix D of this document. Attach copies of any project-related permits already obtained, permit applications already submitted, or a narrative description of anticipated permit requirements as a separate attachment to the application (see page 18). Attachment B. Project Budget - see Budget Summary Form on page 23. I. See pages 5 - 6 for lists of eligible and ineligible costs. 2. Describe all anticipated expenses on the Budget Summary Form (Attachment B). Indicate the funding source for each proposed budget item as coming from State funds or applicant funds. Break expenses down into the following expenditure classes: A. Professional Service and Paid Staff: Individuals paid directly by the applicant for work done exclusively for the project. Value is the employee's regular hourly rate of pay plus fringe benefits for the hours directly applicable to the project. B. Volunteer Service: Individuals performing work exclusively for the project who are not reimbursed in any manner. Volunteer services are valued at New York State minimum wage as of the time the volunteer service was provided. The current New York State minimum wage is $7.15 per hour as of January I, 2007. Volunteer services cannot include fringe benefits. C. Supplies and Materials: Costs for expendable items that are consumed during the implementation of the project. D. Equipment: Costs for non"expendable materials that are not consumed and continue to retain value beyond the duration of the project. E. Travel: Costs related to travel that is directly related to the project. F. Contractual Service: Costs related to contracts for professional services. 3. Match. The terms of the Terrestrial Invasive Species Eradication Grant program require that the applicant "match" State funds on a I: I basis; that is, every dollar of State assistance funding requested toward the total project cost must be "matched" by one dollar of applicant funding. Match is documented on the Budget Summary Form by listing the cost of specific budget items in the "Applicant Funds" column. 14 In each Expenditure class on the Budget Summary Form, describe anticipated _expenditures in the first column of the budget If the expense will be paid by the applicant as part of project match, then list the amount in the "Applicant's Funds" column. If the expense will be paid by State grant funds, list the amount in the "State Funds" column. The final total costs listed in the last column for State funds and applicant's funds must match lines three (Grant amount requested) and line four (applicant's total match funds) in parte of the application form. The total applicant's funds must equal (or exceed) the amount of State funds. Acceptable match includes: A. Any expenditure of funds towards any component of the project that meets the criteria as an "eligible cost." B. In-kind service, Le., staff time for work done on the project. For in-kind service match, provide the number of hours and hourly salary/wage for each person providing in-kind service. C. Actual expenditures and in-kind service related to monitoring and education/outreach efforts to prevent re-infestation can be used as match. 4. Budgets must contain sufficient detail. Do not include vague budget lines such as "2006 Program Expenses". Items of equipment to be purchased should be individually listed. Expendable supplies and materials do not have to be individually listed, but general categories of supplies and materials should be individually described. Expenses for paid staff should indicate either a fixed salary; or hourly rate with either the total number of hours, or an estimate of the days, weeks, or months obligated to the project at a standard work schedule of 40 hours per week. Expenses for volunteer staff should include, as a minimum, the total number of volunteers and the total number of hours for each, such as: "three.volunteers at 20 hours and two volunteers at 25 hours for a total of five volunteers at 45 hours" . The budget in the proposal is the basis for the budget that will be integrated into the State assistance contract. Note that if you request reimbursement for an expense that was not included in the budget for the proposal and the State assistance contract, you might not be reimbursed for that expense. Similarly, if the "Applicant Expenses" described in the proposal and the State assistance contract budget do not match expenses documented at the time reimbursement is requested, the total amount of reimbursement might be reduced, if the modified expenses are not deemed as eligible costs. Attachment C. Project Schedule Provide a detailed schedule for the project. Estimate when each component of the project will begin, be completed, and the associated costs for each component. Projects must be completed within three years of the official notification by DEC of a grant award. 15 Attachment D. Resolution The resolution is an official document authorizing the title of an individual, or uch person's successor in office, as the representative authorized to act on behalk of the applicant and the individual to sign and submit an application for a Terrestrial Invasive Species Eradication Grant. If a grant is awarded, the resolution also authorizes the same individual, on behalf of the municipality or Not-For-ProfitCorporation, to execute a State assistance contract. The resolution must be prepared on the applicant's official stationery. The name and title of the person authorized to submit the grant proposal and sign the State assistance contract must be included in the resolution. A signed original must be submitted with this application or within 60 days of the application deadline. See Sample Resolution in Appendix E. Use the appropriate phrase in bold and brackets, depending on whether the applicant is a not-for-profit corporation or municipality. Attachment E. Maps and Photographs The application must include a drawing of the site wherein the project is proposed: . A. The drawing must accurately represent the contours as shown on an original USGS topographic map; B. A photocopy of a portion of a USGS topographic map showing the site wherein the project is proposed is acceptable, or even preferable; C. The map drawing must show the location of the project site(s); D. If the target species is vegetation, all vegetated areas should be clearly marked, and labeled as target vegetation or non-target vegetation; E. The map should also show any other important features; F. Photographs of the project site(s) should be submitted if possible. Photos should be keyed to the maps; G. It is permissible to use USGS online topographical sheets. For information on obtaining maps, contact the NYS Office for Technology Center for Geographic Information at (518) 443-2042 or at http://www.nvsgis.state.nv.us or visit www.topOzone.com. Attachment F. Terrestrial Invasive Species Management Plan The Invasive Species Management Plan is a narrative document that describes efforts to control terrestrial invasive species present at the site, and to prevent re-infestation of the site once the terrestrial invasive species has been controlled or eradicated. The same 16 Invasive Species Management Plan is a requirement for a permit to use pesticides to control terrestrial vegetation. The format for the Invasive Species Management Plan can be found in Appendix F on page 40. Attachment G. Ownership Documentation and Permission Landowners, Ownership Ofthe Property and Permission To Enter. Applicants will be required to determine and to provide copies of documentation with their application to support land ownership of the proposed project site. Applicants must provide copies of written agreements from landowners consenting access to public and/or private property in order to carry out their project, and any copy of an agreement from a landowner(s) whose property will be affected by the proposed invasive species control project. Applicants are required to provide the following documentation with their application: A. A list of the names and addresses of the landowners. This information is available for public use at County Clerk's offices. B. A copy of the Tax Map or Maps, showing the land ownership for the site. C. Copies of written agreements with the landowners, showing their consent to access their property and consent to the invasive species control. If the applicant is also the owner, for the purposes oftheinformation requested above, the applicant must provide copies of relevant deeds with the application. If the site belongs to the People of the State of New York, please state this in the application. For th.ose cases where the People of the State of New York own the site, the applicant does not need to provide the materials requested in (B), above, but should state how they intend to access the site and if riparian owners will be affected. If necessary, they will obtain a Temporary Revocable Permit to conduct activities on State land. Even though the State may own the site, the applicant may need to obtain written permission from a private or municipal landowner to cross their property to access the site. The applicant is encouraged to contact DEC as soon as possible to discuss the ownership of the affected site and how the applicant will obtain access. Other Requirements A. Include a letter from a recognized expert verifying the identification of the target species. B. Documentation of Applicant funds. List source(s) and amount(s) and indicate whether these funds are existing or proposed. Letters of commitment from alternate/supplemental funding sources must be included. 17 C. Copies of any project-related permits already obtained, permit applications . already submitted, or a narrative description of anticipated permit requirements as a separate attachment to the application (see page 14, item 9). Upon submission, all application materials become the property of the New York State Department ofEnvironmentaI Conservation and will not be returned. After grant awards are announced, the original application will be filed and copies will be destroyed. Original and copies of grant applications that do not receive an award will be destroyed after a six year retention period. 18 This Page Left Blank to Facilitate 2-sided Printing This Page Left Blank to Facilitate 2-sided Printing Application # : (DEe Use only) Invasive Species Eradication Grant 2006/2007 Application Part A. Applicant Information APPLICANT (name of agency, municipality or not-for-profit) Name: Mailing address: (street, snite, PO Box) City, State, Zip: Check one: State Agency 0 Municipality 0 Not-For Profit Corporation (NFP) 0 Federal ill # : . I NPC Charities Registration # : AUTHORIZED OFFICIAL Name: . Title: Telephone #: I I FAX#: I E-mail address; '-. . Business address: (Name, Bldg) Street, Suite, PO Box: City, State, Zip: . Name: Title: '. Telephone #: I I FAX#: I E-mail address: Business address: (Name, Bldg) Street, Suite, PO Box: City, State, Zip: CONTACT PERSON (If different than above) 19 Part B. Project Summary 1. Project Name: . 2. Target Species: Plant D Animal D Multiple D A. Common/Scientific name(s): B. Verified by: 3P'tL f roJec oca IOn: Location of site: I . Size in acres: I. Total number of acres of the infestation Total number of acres infested: to be treated: County: I I Town: Latitude: . Coordinates, if available, for the Longitude: project's center of mass: UTM Basting: UTM Northing: 4. Public Access Is the project proposed for a land area or wetland that is on public land? Is the site on both public and private property? If not on public land, is the site adjacent to public land? YES D YES D YES D NO D NO D NO D 5. Did the invasive species first appear within the past 10 years? YES D NO D 6. Will the proposed project treat: A. The entire infestation within the site D B. Only a portion of the infestation within the site D C. IfB is checked, what percentage of the total site is infested? D. If B is checked, what percentage of the total infestation will be treated? 20 7. Will the project use and/or train volunteers for controlling target terrestrial invasive species, and monitoring - for arid resporiding to reinfestation? YES D NO D 8. Has a permit for this or a similar project ever been denied or deemed incomplete?: 9. Have you received an Aquatic Invasive Species Eradication Grant in the past? ,10. Is this project a component of a larger scale or longer-term management plan? 21 YESD YES D. YES D NOD NO D NO D Part C. Project Timing and Costs I. Proposed project start date: (August I, 2007 is a good estimate) 2. Proposed project completion date: (Start date plus three years, or shorter) 3. Grant amount requested: (Round to the nearest whole dollar ) 4. Applicant's total match funds: * (Round to the nearest whole dollar ) 5. Total Project Cost: (Equal to grant amount + applicant's match funds, round to the nearest whole dollar ) * Applicant's match funds may include cash, billed labor, volunteer labor, professional services, equipment expenditures, supplies and materials, and donated services from public and private sources. Donated professional services are valued at the professional rate per hour. Volunteer, non-professional services are valued at New York State minimum wage, as of the time the volunteer service was provided. The New York State minimum wage is increased to $7.15 per hour as of January I, 2007. APPLICANT CER TIFICA TION AND Signature of Authorized Official: ACCEPTANCE: I certify that the statements herein are true, complete, and accurate to the best of my knowledge. I am aware that any false, fictitious, or fraudulent statements or Date of Signature: claims my subject me to criminal, civil, or . administrative penalties. . Part D. Include the Following Attachments: Attachment A - Project Narrative Attachment B - Project Budget Attachment C - Project Schedule Attachment D - Resolution of SupportJEndorsement Attachment E - Maps and Photographs Attachment F - Invasive Species Management Plan Attachment G - Ownership Documentation and Permission Other requirements (see page 17): 1. Target species identification verification letter; 2. Documentation of applicant funding sources; . 3. Copies of permits. 22 Attachment B. Budget Summary Form, Terrestrial Invasive Species Eradication Grant Describe the specific expenditures proposed under this grant under the appropriate Expenditure Class. Sufficient detail must be provided in order to demonstrate that expenses listed under" Applicant Funds" meet eligibility criteria for match, and that expenses under "State Funds" are appropriate for reimbursement. Budget entries such as "2006 Program Expenses" are not acceptable and could result in our proposal receivinl! a lower score upon evaluation. Expenditure Class ADPlicant Funds State Funds . 1. Personal Service Expenditures (PS) A. Professional/ConsultantILegal/Service and paid staff support . ~ . ..- - ., .' , ~ . . .. ., .... .. . . B. Professional/ConsultantILegal/Service Fringe C. Volunteer Service .... .. . D. Total Personal Service (sum of lA+1B+1C) 23 Ex enditure Class A. Supplies and Materials B. Equipment A Iicant Funds 2. Non-Personal Service Expenditures (NPS) 24 State Funds Expenditure Class Aoolicant Funds State Funds I. C. Travel-related Expenses 1 , . D. Contractual Service , I. . E. Total Non-Personal Service ( NPS) (sum of2A+2B+2C+2D) . F. Total Personal Service (PS) (from Line ID) TOTAL COSTS (2E + 2F): 25 Mailing Address Send one original plus 4 copies of the application and all required attachments to: Jeny Carlson NYSDEC Lands and Forests 625 Broadway Albany, New York 12233-4253 Each envelope should be clearly marked: Terrestrial Invasive Species Eradication Grant. If . there is more than one envelope, each envelope should be numbered: I of 3; 2 of 3; 3 of 3; etc. The original application must be clearly marked as the original. Application Checklist Use the following checklist to review completeness of the application package, including required number of copies. The original plus 4 copies are required unless specified otherwise (total of 5 copies). . . _ Application Form _ Section I. Project Narrative _ Section 2. Project Budget _ Attachment C. Project Schedule Attachment D. Resolution _ Attachment E. Maps and photos _ Attachment F. Invasive Species Management Plan _ Attachment G. Ownership Documentation and Permission Other Requirements (page 17) _ Target species identification verification letter ~ Documentation of applicant funds _ Copies of required permits or permit applications 26 Section 1. . Definitions The definitions stated below apply to the following terms as they are used in the Terrestrial Invasive Species Eradication Grant Program. TerrestrialSpecies - a plant or animal that lives or grows predominately on land. Biodiversity - a measure of the variety of plants and animals, their genetic variability, and their interrelationships and ecological processes within a given region, landscape, or watershed. Contact herbicide - a chemical that kills plants by destroying leaves and other tissues that it touches. Is not translocated into the plant and does not kill tissues such as roots. Also known as defoliants, desiccants, or knockdown herbicides. Control- measures to prevent a terrestrial invasive species from spreading further within an area into which it has been introduced, or from spreading into other areas where it has not yet been introduced, or measures to reduce or eliminate a terrestrial invasive species. Ecosystem - a community of living organisms and their interrelated physical and chemical environment. Eradication - permanent or long-term elimination of a target terrestrial invasive species by killing or physically removing, or introduction of a predator or other biocontrol agent into the target species habitat and proximity. For purposes of the Terrestrial Invasive Species Grant Program, eradication need not indicate the total elimination of the target species from the entire site. Eradication can include elimination of a target species within a more limited segment of a site as long as the removal is permanent (or long-term), and the project includes a plan to prevent re-infestation. Invasive species - a nonindigenous plant or animal which is able to proliferate and aggressively alter or displace native biological communities. It threatens the diversity or abundance of native species or the ecological stability of an ecosystem. Long-term - for purposes of the Terrestrial Invasive Species Eradication Grant Program, long- term refers to a period of at least 5 years. Municipality - means a local public authority or public benefit corporation, a county, city, town, village, school district, community college, supervisory district, district corporation, improvement district within a county, city, town or village, or Indian nation or tribe recognized by the State or the United States with a reservation wholly or partially within the boundaries of New York State, or any combination thereof. Native species - species naturally occurring in a given range, not introduced to an area by humans. 27 Nonindigenous species - any species that enters an ecosystem beyond its historic range. Not-for-Profit Corporation - means a corporation formed pursuant to the not-for-profit corporation law and qualified for tax-exempt status under the federal internal revenue code. Riparian - the environment found on the banks of streams and rivers, sometimes also used to refer to lake shores. Systemic herbicide - an herbicide that is absorbed by leaves or roots and is transported throughout the plant, and are generally effective in killing the entire plant. 28 Section 2. Evaluation of Project Proposals Project Priorities The rationale for scoring, evaluatil1g, and ranking project proposals is derived froin 'the following priorities: I. Target species: Greater priority will be given to projects that propose to eradicate target species identified as significant terrestrial invasive species problems in New York State. 2. Rare, threatened, endangered species: Greater priority will be given to projects that directly benefit specific rare, threatened, or endangered species. 3. Public access: Greater priority will be given to projects on public land than to projects proposed for private property. 4. Rapid response: Greater priority will be given to projects to eradicate new or recent infestations (within the past 3 years, no history withil1 the preceding 10 years). 5. Level of eradication: Greater priority will be given to projects that will completely eradicate an infestation entirely from the site instead of only a portion of the site. ' 6. Level of impacts: Greater priority will be given to projects that will eradicate target species having a greater level of impact, measured by: a. Specific species to be targeted; b. Larger percent of acres infested. 7. Effectiveness: Greater priority will be given to projects that are perceived to have the highest level ofIong-term effediveness: a. Proposes to use a method that is most likely to succeed; b. Has good potential for long-term success and continued control; 9. Reinfestation Potential: Greater priority will be given to projects in which reinfestation is less likely to occur 29 10. Other considerations a. Project addresses multiple terrestrial invasive species; b. Project is a component of a larger scale or longer-term management plan;. c. Project includes a component to train and use volunteers for both contro I and monitoring. II. Monitoring: Greater priority will be given to projects that include monitoring and rapid response provisions for preventing reinfestation. 12. Cost effectiveness: Greater priority will be given to projects with budgets that balance expense with effectiveness and do not include extraneous expenditures. 13. Readiness: Greater priority will be given to projects that do not require permits, require fewer permits, or already have permits in hand. Project proposals selected for funding will be those that best match the priorities listed above. hnmedilltely after the deadline for the submission of proposals, all proposals received will be opened, and assessed for completeness and eligibility. Completeness will be assessed by comparing each proposal's contents with the Application Checklist on page 26, and by comparing the entire project proposal application with the application instructions on pages 11 . 18. Ifan application is found to be incomplete or does not match the eligibility criteria, no further consideration will be given to the proposal. Complete applications will then be evaluated for their eligibility. Criteria for eligible projects are as follows: I. Applicant Status: Only State agencies, municipalities and Not-For-Profit corporations are eligible to submit grant proposal applications. 2. Type of project: Does the project propose to eradicate a terrestrial nuisance species from a site? If the project does not expressly propose eradication, then the project is not eligible for funding support. 3. Match: Does the applicant's budget sufficiently match the amount of State funds requested? State funds can only be used for a maximum of 50 % of the total eligible costs of the project. Applicants must document all proposed eligible project costs, including the 50 % match requirement. 30 Ineligible Projects The following criteria will be used to identify projects that are deemed ineligible for funding under this program: 1. Projects that would not actually result in the eradication or permanent removal of the target species. 2. Routine Maintenance Projects: Funds from the Terrestrial Invasive Species Eradication Grant program cannot be used to support, augment, or otherwise fund programs for the routine, year-to-year maintenance of terrestrial vegetation. A proposal to upgrade routine use of a knock-down herbicide to systemic herbicide that could result in the permanent removal of a target species may be considered. 3. Projects with goals related predominantly to prevention, education and outreach, research, or other aspects of invasive species management other than direct control of a target species population. Eligibility will be evaluated on a YES/NO basis. Proposals that receive a NO for any of the three eligibility factors, or a YES for any of the three ineligibility factors will be dropped from further evaluation for funds. Projects that are found to be complete and eligible will then be scored and evaluated using a, combination of scoring and evaluation factors. 31 Scoring and Scoring Factors Each project proposal that was found to be complete and eligible will be scored. An objective numerical score will be assigned to each project proposal based on the responses to specific items listed on the application. The final numerical score assigned to each project proposal will be the sum of possible points determined from the scoring factors described below: Item Scoring Factor Application Rationale Score Question # J. Target Species 2. One of the terrestrial invasive species JO identified in Section 2. . Another species that meets the criteria as a 5 terrestrial invasive species, but not listed in Section 2. 2. ~e, Threatened, Attachment The project will have specific benefits to a 10 Endangered Species-.. A rare, threatened or endangered species . documented as being present in the treatment area. . 3. Public Access 4. On public land JO On public and private land 5 On private land 0 4. Rapid Response 5. Infestation occurred in the past 10 years, no 10 (eradicating a new prior history. infestation in a portion of a larger infested area would . not be eligible for rapid response points). 5. Level of Eradication Appendix F Complete eradication JO - . Partial, ,,50 % 5 . . <50% 0 6. Percent of infestation 3. - 6. Entire area treated 10 treated Partial, " 50% 5 <50% 0 32 Item Scoring Factor Application Rationale Score . Question # . 7. Monitoring Appendix F Proposal includes a monitoring component. 10 No monitoring proposed. 0 8. Reinfestation Potential Appendix F Reinfestation not likely to occur. 10 . Reinfestation likely to occur. 0 9. Cost Effectiveness Attachment Budget is reasonable, well-balanced, and does 20 B not contain extraneous expenses. Match funding is accurately described and fulfills project requirements (Le., at least 50 % of total project costs). Budget and match are balanced and meet 10 project requirements, but the budget is not well thought out, has some extraneous expenses, or is overly generalized. The budget is not balanced or contains math 0 errors. Costs associated with budget items appear to be excessive. Role of some items in the budget aren't consistent with implementation of the project. 10. Other factors or 2. Multiple terrestrial invasive species 10 considerations addressed. 7. Project will train and use volunteers. 5 10. Project is a component of a larger scale or 5 longer-teon management plan. Appendix F Proposal to use method that is most likely to 5 succeed. . .... Total Possible Points 125 Evaluation and EvaluationFactors After scoring, the projects will be evaluated by a Terrestrial Invasive Species Eradication Grant (ISEG) Evaluation Team. Evaluation is a subjective-process conducted by a team of Department Central Office and Regional staff with expertise in the natural resources management using their best professional judgment. Each project proposal will be evaluated in five categories. An evaluation rating of "High," "Medium," or "Low" will be applied to each of 33 the five categories. Then an overall project evaluation rating "High," "Medium," or "Low" will be assigned to the project as a whole, so each project will have a numeric score and an evaluation rating. The evaluation categories to be used by the proposal evaluation team, and general guidelines for assigning ratings, are as follows: 1. Ecological benefits: Projects will be reviewed and assessed regarding the potential ecological benefits to the site likely to accrue from successful implementation of the project. 2. Effectiveness: The methods proposed for accomplishing eradication of the target species will be carefully evaluated. The methods should have a high likelihood of being able to accomplish the goals and objectives proposed for the project. 3. Readiness: The proposal will be carefully evaluated to determine what permits or other regulatory requirements must be met before the project could be implemented. In consultation with appropriate staff experts, an assessment will be made of the level of difficulty that might be encountered in meeting all regulatory requirements. 4. Monitoring: . Each project should include a monitoring component. Monitoring consists of systematic observations over time to detect changes in the physical, chemical, or ecological characteristics of the. site wherein an eradication project occurs. . Monitoring will evaluate and report how well the eradication effort succeeded over time, to what extent the target species was able to respond to or survive the eradication effort, any level of reinfestation that might occur, and overall recovery of the system from any treatment-associated impacts. 5. Reinfestation potential: Reinfestation potential is an estimate of the likelihood of the same invasive species becoming reestablished within the project area after the project is completed. Each project will be evaluated as to how the potential for reinfestation after the project is completed was addressed. Efforts to prevent reinfestation can include treating an entire infestation as well as prevention measures, education and outreach, and research. Such components of the project cannot be paid for with State funds, but such proposed expenditures can be used as match if undertaken during the contract period. Project Ranking Based on the results of the scoring and evaluation, projects will be placed into one of four tiers. Tier placement will be used to determine which projects will be selected for funding. Projects in the highest tier will be the first projects selected for funding. Within tier 1, projects will be selected for funding based solely on merit without regard for geographic distribution. Projects will be funded in order based onthe total numeric score received during the scoring and evaluation process. 34 Projects in the second and third tiers will be funded if money is available after the highest tier projects have been funded. Geographic distribution will be taken into account when prioritizing projects for funding. The State will be divided into three "super-regions" as follows: Super-region South will consist ofDEC Regions 1,2, andJ. Super-region North will consist ofDEC Regions 4,5, and 6. Super-region West will consist ofDEC Regions 7,8, and 9. Projects ranked in the second and third tiers will be grouped together by super-region. Within each super-region, projects will be arranged in order based on the total numeric score received during the scoring and evaluation process. The project with the highest overall numeric score . from the combined tiers will be the first selected for funding without regard for super-region. However, another project will not be selected for funding from that super-region until a project has been funded from each of the remaining two super-regions. The highest ranking project between the two remaining super-regions will be funded next, then the highest ranking project from the third remaining super-region will be selected for funding. The process will then be repeated for the second-highest ranking projects in each super-region. The process will be repeated until all projects are funded or until all the funds available are completely obligated. Projects from the fourth tier will not be funded. Based on the scoring and evaluation process, they are deemed to be sufficiently flawed and should not be implemented with State funds. '<_f,' 35 Appendix C. List of Eligible Terrestrial Invasive Species The following plant and animal species are species recognized as being non-indigenous, terrestrial, invasive species present in New York State. Grant proposals to control other species will be considered as eligible for funding support providing there is sufficient documentation to demonstrate that the species meets the definition of non-indigenous invasive species found in the "Definitions" section of this document, and that the species is present in New York. 1) Terrestrial Plant Species . Black swallow-wort - Vincetoxicum nigrum . Giant hogweed - Heracleum mantegazzianum . Kudzu - Pueraria TlJontana var. lobata . Mile-a-minute weed - Poloygonum peifoliatum . White swallow-wort - Vincetoxicum hirundinaria 2) Terrestrial Animal Species . Asian Longhomed Beetle - Anoplophora glabripennis . Elongate Hemlock Scale - CorbiculajIuminea . Emerald Ash Borer - Agrilus planipennis . Hemlock woolly adelgid - Adelges tsugae . Sirex woodwasp - Sirex noctilio . Viburnum leaf beetle - Pyrrhalta viburni 36 Appendix D: Permits and Other Regulatory Requirements The following guidelines apply to all applicants and projects. Permits do not need to be obtained prior to applying for a grant under the Terrestrial Invasive Species Eradication Grant Program. However, such an approved grant can be withdrawn if necessary permits are not obtained. Following is a list of some of the additional requirements that might be encountered. A. SEQRA-related: The following requirements are typically associated with SEQRA, and are more commonly associated with projects and activities that involve some sort of construction... Excf,\pt for rare, threatened, or endangered species issues, they may not be applicable to the type of activities associated with invasive species eradication. The Regional Permit Administrator can provide project-specific guidance. 1. Rare, threatened, and endangered species (ECL 11-0535) Project proposals must make a determination whether or not rare, threatened, or endangered species are present at the project location, and if so, whether or not they are likely to be impacted by the project. Applicants can obtain assistance from the New York Natura1 Heritage Program at DEC (see page 9). 2. Historic Review Requirements For projects that involve properties listed on, or eligible for, the StateINational Register, all work undertaken as part of a grant-assisted project must conform to the Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation. Information on these standards and guidelines is available from the Regional Permits Administrator (see page 9). 3. Ground Disturbance Describe to what extent, if any, ground disturbance will be involved in the proposed project such as for grading, installation of underground utilities, etc. Submit any maps or site plans that show the areas to be disturbed. Describe the relevant sections of any archeological studies that have been conducted or archeological.proposals that have been prepared for this project/property. 4. Coastal Consistency Requirements Projects located in coastal areas must meet the consistency requirements of the Secretary of State's Coastal Management Program. Coastal area means the State's coastal waters and the adjacent shore lands, including the shore lands of Lakes Erie and Ontario, the St. Lawrence and Niagara Rivers, the Hudson River south of the Federal dam at Troy, the East River, the Harlem River, the Kill van Kull and Arthur Kill, Long Island Sound and the Atlantic Ocean, and their connecting waterbodies,bays, harbors, shallows and marshes. Coastal consistency must be determined primarily for projects that require approval by federal agencies like the Army Corps of Engineers (ACE). 37 B. DEC Permits: Activities related to eradication of terrestrial invasive species are likely to trigger requirements for one or more of the following DEC permits: 1. Pesticide Permits [(ECL 15-0313(4)(a - c); 6NYCRR Part 326.2(H)j For projects that include or involve the eradication of invasive plant species with herbicides or other chemicals, the applicant is responsible for obtaining all necessary permits required for the use of such chemicals. 2. Fish and Wildlife Law ECLArticle 11 Permits [(EeL 11-0507(3)) Environmental Conservation Law Article 11 states that: "No person shall willfully liberate within the state any wildlife except under permit from the department." Herbivorous insects, such as those used as biological controls for purple loosestrife are dermed as wildlife and an Article 11 permit must be obtained before such insects (or other wildlife) can be stocked or liberated. 3. Freshwater Wetlands Permits (ECL Article 24 ) Environmental Conservation Law Article 24 regulates certain activities within state regulated freshwater wetlands and their adjacent areas. For more information, contact the Regional Permits Adniinistrator for the DEC region where the project is located (see page 9). . 4. Tidal Wetlands Permits (ECL Article 25) Environmental Conservation Law Article 25 is similar in function to Article 24, but it applies to tidal wetlands rather than freshwater wetlands. For more information, contact the Regional Permits Administrator for the DEC region where the project is located (see matrix on page 9). C. Local, Municipal, or Federal Permits: Local permits, such-as county6ftnunicipal permits, might also be required for activities proposed by applicants. It is also possible that federal permits might be necessary for projects such as dredging proposals, or proposals in federally regulated wetlands might require permits from the Army Corps of Engineers. It is the . applicant's responsibility to identify and address all other federal, State, and local permit requirements. 38 Appendix E. Sample Resolution of Support Governing Body Resolution of Support Authorizing Submission of Grant Application RESOLVED: That (name), as (title) of [organization name] OR [municipality], or such person's successor in office, is hereby authorized and directed to file an application for funds from the Terrestrial Invasive Species Eradication Grant Program in an amount not to exceed $ (grant amount), and upon approval of said request to enter into and execute a State assistance contract with the New York State Department of Environmental Conservation for such financial assistance to [organization name] OR [municipality] for (grant project name) and further, to carry out and comply with the terms of such project agreement. Date I, (name) , [the duly elected and qualified secretary] OR [the duly qualified and action clerk] of the (applicant) of (place), New York, do hereby certify that the preceding resolution was adopted at a [regular] OR [special] meeting of the (governing body) held on (date), and is [incorporated in the original minutes of said meeting] OR [on file and record], and that said resolution has not been altered, amended or revoked and is in full force and effect. (Signature of Secretary) Seal of Organization OR (Signature of Clerk) Seal of Municipality 39 Appendix F. Format for Attachment F: Invasive Species Management Plan . Problem Statement o Map(s) Indicating Areas Infested or inhabited o Identification of Target Terrestrial Invasive Species (indicate how target species identification Was verified- professional? Applicator? Part of monitoring program?....) o History of Infestation - inClude year of introduction ifknown, indication if invasive populations are increasing or stable o RarelEndangered Species ofConcern?-list · Management Historv o Description of Previous Management Efforts (one paragraph per control strategy used). o Evaluation of Successes and Failures (Did previous management successfully control problem?) . o Lessons Learned (re: use of specific control methods, including necessary treatment "conditions") o Existing Management Plan (one that addresses terrestrial plant control) o Description of Public Involvement in Management Efforts-. Local Government? Adoption of Prior Management Plans? · Management Obiectives o Extent of Preferred Control (partial vs. whole site, seasonal vs. year-round, immediate vs. long-term, selective control vs. spatial eradication)- (summarize in . one paragraph) o Expected Use Benefits (one paragraph summary) o Critical Areas to Protect · Management Alternatives- include information on "practical" use of these alternatives at this site o Local Control - hand harvesting, benthic mats, herbicides- one paragraph for all methods o Widespread Control- examples: . PhysicalIMechanical control (Le. mechanical harvesting, shading- one paragraph for all methods) . . Biological control (Le. herbivorous insects- one paragraph for all methods) . Chemical control (Le. herbicides- one paragraph for all methods) o No Action Alternative. (one-paragraph summary) o Preferred AIternative(s) -(one-paragraph summary) o Integrated Management -(one-paragraph summary of whether integrated approach is appropriate) 40 . Pre-, During- and Post Treatment Actions Planned o Monitoring- . Terrestrial Invasive Species - describe ongoing and future monitoring to support terrestrial plant management plan * method (rake toss? point intercept? transects?) * frequency of monitoring? (monthly, annually,...?) * conducted by? (professional orvolimteer)? * results reported by maps? Data tables? Presence/absence? o Early Response- describe planned activities (one paragraph each): . Actions: for example - hand-pulling or benthic mats as individual plants or small beds of reinfested target species (frequency/schedule, identify how linked to monitoring) . Educational programs: for example - exotics and vectors of transport o Source Management- describe planned activities (one paragraph per) . signage/pamphlets at local launches . inspections Evaluation of Efficacy (Did it work?)- brief (one-paragraph summary) . will impacts be evaluated and how . user surveys planned? (did people think it was successful?) 41 Appendix G: . State Assistance Contract Information Once a project has been selected for funding, DEC will notifY successful applicants that they must execute a formal NY State assistance contract. Upon notice of a potential award, the grantee will be required to submit, within 60 business days of receipt of the notice, the following items: I. Vendor Responsibility Questionnaire 2. Authorizing Resolution; 3. Project Scope of Work; 4. Project Budget; 5. Contract Signature Page; 6. Signature Page Acknowledgment form. Vendor Responsibility Questionnaire The Vendor Responsibility Questionnaire is only required if a grant equals or exceeds $100,000. Municipalities are exempt from this requirement. Authorizing Resolutions As part of the application process, a resolution is required from the governing body of the municipality/not-for-profit corporation designating by title the individual delegated responsibility to act on behalf of the municipality/not-for-profit in all matters related to State Assistance, including authority to make application, execute the State assistance contract, submit project documentation, and otherwise act for the Municipality's governing body in all matters related to the project and to State Assistance. If the resolution submitted as part of the grant application also authorizes the same individual to enter into and sign the State assistance contract in addition to submitting the application, then an additional resolution may not be required. The sample resolution in Appendix E serves both purposes. If any changes have occurred that would result in the designated individual no longer having the authority to act on behalf of the municipality/not- for-profit, a new resolution must be submitted. Scope of Work The Scope of Work is a succinct description of the work to be performed to accomplish the project goals and objectives. It will become a formal component of the State assistance contract as Schedule 1. The Scope of Work will form the basis for the State assistance contract between the applicant and the DEC that allows for payment for eligible project costs, and will contain specific, detailed information as to what the project is attended to accomplish. It is derived directly from the project narrative of the approved grant application. The Scope of Work also provides a mechanism for traCking and evaluating progress of project implementation. The Scope of Work is prepared by the applicant and approved by the DEC. Any differences between the project narrative from the grant application and the Scope of Work must ~e approved by the DEC. 42 Final approval of the State assistance contract for the selected project will be based on the completed Scope of Work. For all Terrestrial Invasive Species Eradication Grants, the work plan must include completion and submission of a final report that describes the project and documents the results of the eradication effort achieved. Project Budget The project budget is a detailed description of how both Applicant funds and State funds will be . used to accomplish the project goals and objectives. The project budget will become a formal component of the State assistance contract as Schedule 2. The project budget should be prepared in the same format as the budget in the grant application. The project budget is prepared by the applicant and approved by the DEC. Any differences between the budget from the grant application and the Project Budget included in the State assistance contract must be approved by the DEC. Contract Signature Page The successful applicant will be sent the State assistance contract. One the Scope of W orkand Project Budget (Schedules .and 2) are complete and approved, the applicant must submit six contract signature pages with original signatures. Signature Page Acknowledgment Form The Signature Page Acknowledgment form is a notarized form authenticating the signature of the individual signing the contract signature page. Six original acknowledgment forms, one to accompany each signed contract signature page, must be submitted. The dates on the Contract Signature Page and the Signature Page Acknowledgment Form must be the same. If they are not, all six contract pages must re-signed and re-authenticated. State EnvironmentalQuality Review Act (SEQRA) and Other Permit Requirements A New York State assistance contract fora Terrestrial Invasive Species Eradication Grant Project cannot be executed until the applicant, as sponsoring agency, has complied with the State Environmental Quality Review Act (6NYCRR, Part 617). Applicants will need to submit documentation that the requirements of SEQRA for the project have been met. If it is determined that the project is classified as Type II, submit a letter stating this determination to the Regional Permit Administrator. If it is determined that the proj ect will not have a significant adverse impact on the environment (negative declaration), submit the negative declaration document to the Regional Permit Administrator. If an environmental impact statement was prepared for the project, submit a copy of the SEQRA findings statement. It is not necessary that all other permits be obtained before executing, the contract. However, failure to obtain necessary contacts will result in the contract being voided. 43 Appendix H: Minority and Women-Owned Business Enterprises (M/WBE)/Equal Opportunity (EEO) Pursuant to article 15-A of the Executive Law, and any applicable regulations promulgated thereunder, successful applicants for State assistance prograins must implement a comprehensive Minority- and Women- Owned Business Enterprises- Equal Employment Opportunity (M/WBE- EO) program when the requested assistance amount equals or exceeds $25,000 for equipment services and supplies; or if the requested assistance amount eqUals or exceeds $100,000 for the acquisition, construction, major repair or renovation of real property. Additionally, applicants will ensure to the fullest extent possible that the Affirmative Action (A.A.) and EEO requirements of Title VI of the Civil Rights Act of 1964 and any applicable Federal Rules and regulations are applied to Federal Funds for prime contracts or subcontracts for Construction, Equipment, Supplies and Services. Note: There are no monetary thresholds for the implementation of an MlWBE-EEO program when the State assistance program is partially or wholly Federally funded. The following MlWBE-EEO "Fair Share" goals have been established. DEC Regions 1 and 2 (New York City and Long Island) MBE WBE EEO (Minority) EEO (Female) 21.5 percent 20.5 percent 10.0 percent 10.0 percent DEC Regions 3 - 9 MBE WBE EEO (Minority) EEO (Female) 8.8 percent 8.8 percent 10.0 percent 1 0& percent . The applicant must prepare and submit an M/WBE-EEO Work Plan at the time the project work plan is prepared for the State assistance contract. The MlWBE-EEO Work Plan consists of the following: . . Policy Statement This is a statement that commits the applicant/recipient of the Federal/State assistance contracts to carry out the intent of the MlWBE.EEO Program as a result of the expenditure of public funds. This statement should acknowledge the intent of the Federal/State assistance contract applicant/recipient to develop a comprehensive MlWBE-EEO program that assures the meaningful participation of minority and women's business enterprises in contracting. It should 44 also assure the meaningful participation of minorities and women in the workforce associated with the project. The program applicant/recipient is required to develop this brief policy statement. . Affirmative Action Representative The local government is responsible for administering a comprehensive M/WBE-EEO program and must designate someone to serve as the Affirmative Action (A.A.) representative. The governing body should make the designation through resolution or other official means. . Proiect Description The program applicant is to identify the nature of the work involved in the project funded by the assistance contract. A brief description of the component parts of the project to be funded will satisfy this element of the Work Plan. It is important that the Engineering/Construction components be included in the project description. . Contact Person Kenneth H. Wilson Minority Business Specialist NYS Department of Environmental Conservation Office of Minority /Women's Business Program 625 Broadway Albany, New York 12233-5027 Phone: (518) 402-9311 FAX: (518) 402-9023 . TISEG RFP Ver 6.0 dtd 10 APR 07 45 ~ New York State ..... -- DEPARTMENT OF ENVIRONMENTAL CQNSERV ATION . Division ofFish, Wildlife and Marine Reso,urces i'F,! Aquatic Invasive Species Eradication Grant Program Application and Instructions I,: /, Applicatio~ Detldline: June 29, 2007 , , . New York State Department of Environmental Conservation Eliot Spitzer, Governor Alexander B. Grannis, Commissioner . Table of Contents Map of New York State with Regional Boundaries.............................................................................. 3 Information for Applicants . Purpose...... .... ..................... ...... ... ....... .................. .., ... ..... ...... ........ ..... ... ...... .... .......... ... ..... 4 . What types ofprojects will be eligible for funding?......................................................... 4 . Who may apply?... .... ......... ...... ..... ... ......... ................................ .................................... .... 5 . Are matching funds required?........................................................................................... 5 . Is there a minimum or maximum grant amount?............................................................... 5 . What types of costs are eligible for reimbursement? .............................,........................... 5 . What are the criteria for review and selection of these projects?...................................... 6 . When Call I start work?..................................................................................................... 6 . When are the grant monies available?.............................................................................. 6 . . Can the same applicant apply for more than one grant?................................................... 7 . If I have already received an ISEG grant before, can I apply for another one? ................. 7 . Do I need to comply with the State Environmental Quality Review Act requirement? ... 7 . What assistance is available for preparing grant applications?....................................... 7 Application Instructions......................................................................................................................... 10 2006/2007 Application Form.............. ............... ... ..................... .................................. .......................... 18 Budget Summary Form...... .......... ....... ............ .......................... ............... ............. ... ...... ................ ........ 22 Application Checklist............. ... ............. ......... .......................... ..................................................... ....... 25 Section 1. Definitions.................................................................................................................... 26 Section 2. Evaluation of Project Proposals................................................................................... 28 Section 3. List of Eligible Aquatic Invasive Species............;....................................................... 35 Section 4. Permits and other Regulatory Requirements................................................................ 37 Section 5. Sample Resolution of Support..................................................... ................................ 39 Section 6. Invasive Aquatic Species Management Plan FormaL................................................. 40 Section 7. State Assistance Contract Information......................................................................... 42 Section 8: Minority and Women-owned Business Enterprises (MlWBE)/Equal Opportunity (EEO) . ......... ............... ........... ............................... ...... .......... .... ...... ..... 44 NYSDEC Regions Niagar.a Erie m u w c w '" Wyoming 9 Allegany Cattaraugus ~ , ~ o-nondaga 8 " c 7~ t: o " g c w c ~ t5 Broome 3 tJ Franklin \ Clinton __/I ~ ~ ~ ,i' 2006 Aquatic Invasive Species Eradication Grant Program Information for Applicants NOTE: Section 1 contains definitions of words and phrases used throughout this document Purpose The New York State Department of Environmental Conservation (DEC) will provide state assistance funding through reimbursement for projects to eradicate aquatic species identified as being invasive within water bodies and wetlands of New York State. A total of up to $2 million is available to the Department for eradication grants funded through the State Environmental Protection Fund (EPF) from combined SFY' 2006/2007 and SFY 2007/2008 appropriations. The $2 million will be shared between this Aquatic program, and a new 2007 Terrestrial Invasive Species Eradication program, which is currently being initiated by the Department. What types of projects will be eligible for funding? Acceptable projects are proposals to kill and/or permanently remove plants or animals that meet the defInition of aquatic invasive species or aquatic nuisance species (hereafter referred to as target species, see Appendices A and C) from waterbodies or wetlands in New York State2. Projects that kill or remove only a portion of the total population of a target species are eligible for consideration even though removal of only a portion of the target species population is something less than eradication. Projects that do not result in the immediate death or removal of the target species will be considered, as long as the project will result in the ultimate death or removal of the target species. For example, projects to release herbivorous insects to reduce or eliminate invasive aquatic plant target species such as Eurasian watermilfoil or purple loosestrife would be considered eligible. Projects that do not result in the death or removal of a target species as the main objective would not be eligible for funding assistance under this grant program. Examples of project proposals that might be considered as ineligible would be the use of mechanical harvesters or contact herbicides (also known as knockdowns, defoliants, or desiccants) on perennial vegetation, or employing insects that only reduce or control target vegetation but do not eliminate it. I State Fiscal Year 2 The project site must lie completely within the political boundaries of New York State if the infested waterbody or wetland overlays the border between New York and an adjacent state or Canada. 4 Who may apply? Eligible recipients include municipalities and Not-For-Profit Corporations (NFPs). Other groups such as unincorporated lake associations must apply through a municipality or a NFP. Proposals for projects on waterbodies that are already receiving assistance from the Environmental Protection Fund or other New York State funding assistance programs for similar activities (i.e., aquatic invasive species eradication) are ineligible for funding under this program. Are matching funds required? Yes, matching funds are required. Successful grant applicants must match the requested amount of state assistance grant funding on a 1: 1 basis (one applicant dollar for every state dollar requested). New York State will reimburse up to 50% ofthe approved project's total cost. Is there a minimum or maximum grant amount? No individual grant will be awarded for less than the minimum amount of$7,500 or exceed the maximum amount of$100,000. DEC reserves the right to determine the amount of state assistance awarded for grant projects, and will make every effort to distribute grant funds in , an equitable manner across the state. DEC also reserves the right to award a portion of the available funds, or none of the funding, if it is in the best interest of the state to do so. What types of costs are eligible for reimbursement? The following costs are eligible for reimbursement under the Aquatic Invasive Species Eradication Grant Program: . Costs for special equipment (purchase/rental), supplies, materials, chemicals, and materials required to execute the project; . Costs associated with the removal and disposal of dead plant or animal material produced as a result of the successful execution ofthe project; . Costs for staff time directly devoted to the project; . Costs for professional services for the development of surveys, plans and specifications, design and development ofproject (e.g. applicator fees); . Costs associated with fulfilling regnlatory obligations (e.g., public notification, providing alternative sources of drinking water, etc.) directly related with the execution of the project; . Costs for directly related consultant and legal services; . Fringe benefit costs for paid professional services. . Ineligible Costs The following costs are not eligible for reimbursement under the Aquatic Invasive Species Eradication Grant Program: 5 . Grant application expenses; . Costs defrayed by other outside funding; . Costs.related to long-term post-project monitoring, education, research, or prevention (of re-infestation); however, these expenses can be used as match if they are incurred during the project time frame; . Indirect (personal service-related) costs will not be reimbursed but can be used as match. What are the criteria for review and selection of these projects? Applications must be postmarked no later than Friday, June 29, 2007. Any application received by DEC postmarked after the deadline will not be considered for funding. Only complete applications will be scored, evaluated, and ranked by a DEC review panel in accordance with the priorities and criteria contained in Section 2 of this application. If an application is determined by DEC to be incomplete (see Application Checklist on page 25), the applicant will not have an opportunity to resubmit a project until the next grant cycle is announced, if funds are available. Applications will be ranked into four tiers based on the results of the scoring and evaluation. Projects ranking in the first tier will be funded without regard for geographical distribution. Projects ranking in the second tier will be funded in accordance with their ranking and a formula for ensuring statewide geographic distribution. Projects in the third tier will be ranked in the same manner as projects in tier 2, but will only be funded after all tier I and tier 2 projects have been funded and to the extent that funds remain available. Projects ranked in the fourth tier will not be funded. When can I start work? Work may begin once the grant is officially awarded and a State Assistance contract (including a scope of work, budget, start and end dates, and appendices A and B) is formally executed between the applicant and DEC, and approved by the Attorney General's Office (AG), and the Office of the State Comptroller (OSe). DEC expects projects to be completed within a three-year term. When are the grant:monies available? This is a reimbursement grant program and grantees must plan their financial arrangements accordingly. Reimbursement of grant funds will be made after the project has been successfully completed in accordance with the scope of work and budget included in the grantee's executed State Assistance contract, submission and review of the final project report, and a final on-site inspection by a representative of DEC, if desired. If the grant award exceeds $50,000, one interim grant reimbursement may be requested prior to completion and final closeout of the project. The interim reimbursement request cannot exceed one-half(Yz) of the grant award and must be fully matched at the time the reimbursement request is submitted. If the grant award exceeds $75,000, two interim grant reimbursement may be requested prior to 6 completion and final closeout of the project. The interim reimbursement request cannot exceed one third (1/3) of the grant award and must be fully matched at the time the reimbursement request is submitted. The costs to be reimbursed and the corresponding match requirements must both be fully documented and consistent with the project budget. Can the same applicant apply for more than one grant? Yes, if the proposals are for completely different projects on different waterbodies and the projects are completely independent of each other. If I have already received an Invasive Species Eradication Grant (ISEG) before, can I apply for another one? An applicant cannot apply for another ISEG grant while a previous project is still in process, unless the project is on a different waterbody or in a completely different area of the same waterbody with no overlap with the first project, is completely unrelated to the first project, and no part of the budget of the first project overlaps with the second project. For example, a municipality might have received an ISEG grant to control milfoil in one of two lakes in the town. They can apply for a second ISEG grant to control milfoil in the other lake. If the same staff are involved with both projects and using their work time as in-kind service for match, the applicant must be careful to document that the different hours that apply to each different project. The same time used to provide match for one grant cannot be used to provide match for a subsequent project. All other expenses must be similarly segregated and documented. Do I need to comply with the State Environmental Quality Review Act (SEQRA)? SEQRA is applicable to projects eligible for funding under the Aquatic Invasive Species Eradication Grant Program. Applicants need to consult with DEC Regional Permit Administrators and local govermnents to determine what SEQRA requirements need to be met. A list of Regional Permit Administrators can be found on page 9. What assistance is available for preparing grant applications? For information and technical assistance related to the process by which an applicant can apply for the Aquatic Invasive Species Eradication Grant Program, contact staff members from the DEC at the telephone numbers listed below: Timothy Sinnott NYSDEC 625 Broadway Albany, New York 12233-4756 Telephone: (518) 402-8970 txsinnot@gw.dec.state.ny.us Timothy Preddice NYSDEC Hale Creek Field Station 182 Steele Avenue Extension . Gloversville, New York 12078 Telephone: (518) 773-7318 ext 3006 t1preddila)~w .dec.state.nv. us 7 This document, including the enclosed application form, is available online and can be downloaded at: htto://www.dec.state.nv.us/website/dfwmrlhabitatlerad.html. Applications may not be filed electronically. Additional information, changes and updates will be posted on the DEC website as they occur. . For information regarding ECL Article 11permits (release of herbivorous insects), contact the Regional Wildlife Manager for the DEC region where the project is located (see page 9). . For information regarding SEQRA, wetland, other permits (except aquatic pesticide permits), and regulatory matters in general, contact the Regional Permit Administrator for the DEC region where the project is located (see page 9). . For information regarding pesticides and aquatic pesticide permits, see the Regional Pesticide ContrQI Specialist for the DEC region where the project is located (see page 9). . For information regarding Grass Carp Stocking Permits and matters related to fisheries or aquatic habitat, contact the Regional Fisheries Manager for the DEC region where the project is located3 (see page 9). . For information and assistance regarding landowners, permission to enter, ownership of streambeds and/or the beds of water bodies, contact the Real Property Supervisor for the DEC region where the project is located (see page 9). . For information on the ownership oflake bottoms, check the Office of General Services (OGS) website at: htto://www.Ol!:s.state.nv.us/realEstate/oermits/luwfaq.html. . For information regarding verification of the identification of an aquatic invasive species targeted for eradication, contact: Scott Kishbaugh DEC, Division of Water 625 Broadway Albany, New York 12233-3508 (518) 402-8282 3 There are limits on the locations where triploid grass carp can be stocked. Before submitting a proposal, applicants interested in pursuing grass carp projects should consult the DEC Bureau of Fisheries policyregarding grass carp at htto:/ /www.dec.state.nv.us/website/dfwmr/fish/triploidcaro.html#l!:rasscarDoolicy 8 . For information regarding Rare, Tbreatened or Endangered Species, contact: Information Services New York Natural Heritage Program 625 Broadway, 5th Floor Albany, NY 12233-4757 Phone: (518) 402-8935 or go to: htto://www.dec.state.nv.us/website/dfwmr/heritage/inforea.htm NYSDEC Point of Contact Matrix (as of 7/06) DEC Regional Regional Regional Real Region Permits Regional Pesticide Fisheries Regional Wildlife Property Administrator Control SDeeialist Manal!er Manal!er SUDervisor 1 John Pavacic Vincent Palmer Chart Guthrie Dan Rosenblatt Heather Amster (63J) 444-0365 (631) 444-0340 (631) 444-0281 (631) 444-0306 (631) 444-0300 2 Jolm Cryan Sharon Heath Jim Gilmore Joseph Pane Nanci Auletto (718) 482-4976 (718) 482-4569 (718) 482-4875 (718) 482-4941 (718) 482-1136 3 Margaret Duke Thomas DeChillo Mike Flaherty Ted Kerpez Charles Antzak (845) 256-3059 (845) 256-3123 (845) 256-3069 (845) 256-3060 (845) 256-3008 4 William Clarke Ralph Scalzo Steve Lorence Richard Henry Phil Haskins (518) 357-2455 (518) 357-2352 (607) 652-2620 (607) 652-2373 (518) 357-2149 . - 5 Tom Hall John Bennett William Schoch Ken Kogut Les Eggleton (518) 897-1234 (518) 623-1265 (518) 897-1333 (518) 897-1291 (518) 897-1276 6 Brian Fenlon Tom Beschle Frank Flack William Gordon Mike Contino (315) 785-2246 (315) 785-2263 (315) 785-2622 (315) 785-2261 (315) 785-2270 7 John Feltman Richard Rima Dan Bishop Marie Kautz Glenn Wolford . (315) 426-7440 (315) 426-7468 (607) 753-3095 (607) 753-3095 (315) 426-7476 . 8 Peter Lent Ed Hanbach Web Pearsall Dave Odell David Mager (585) 226-5390 (607) 776-2165 x21 (585) 226-5339 (585) 226-5460 (585) 226-5406 9 Steven Doleski Glenn Reinhardt Paul McKeown Mark Kandel JeffNyitrai (716) 851-7165 (716) 851-7220 (716) 372-0645 (716) 372-0645 (716) 372-0645 Electronic copies of the application form and budget form are available in MS Word format, WordPerfect format, or Adobe Acrobat PDF- "Fillable form" format. Request forms in these electronic formats by contacting Timothy Sinnott or Tim Preddice. Note: forms will not be mailed on diskette or CD. Forms in electronic format will only be distributed bye-mail. 9 2006 Aquatic Invasive. Species Eradication Grant Program Application Instructions Please read this entire packet of information and include all required documentation at the time the application is submitted. If an application is determined by DEC to be incomplete, the applicant will not have an opportunity to resubmit until the next grant cycle. Applications may be typed or printed legibly, however, Attachments A, C, and F must be typed or word- processed. The format for the application, including the budget page, is to be used as it appears in the application package. The following elements are required for a complete application: Application Form and Attachments A, B, C, D, E, F, and G and other requirements as described below and listed in the checklist on page 25. Deadline: Applications must be postmarked no later than Friday, June 29, 2007. Instructions for Completing Application Package REMINDER: Section 1 contains defin,itions of words and phrases used on the application form as well as in this document. ;;-;:1-' 1. Application Form Part A. Applicant Information Applicant: Enter the name and address information for the Municipality or NFP that is sponsoring the project. All applicants must include their Federal ill numbers. Authorized Official: The person named and authorized by Resolution to sign and submit the grant proposal and sign a State Assistance contract, if the grant proposal is selected for funding. This person will receive official notification about decisions regarding this application. . Contact Person: Person who should be contacted for additional information or questions about this application and who will be the primary correspondent regarding the grant application and State Assistance contract. Part B. Project Summary -, Project Name: Assign a suc,cinctna'me to your project. The name should concisely state project purpose and location (e.g. ~'Eradication of Water Chestnut from Mud Lake" or "Application of Herbivorous Insects to Purple Loosestrife in the Town of XXXXXXXXX"). This name will be used hereafter to identify your project. _ 10 Target species: Identify the species targeted for eradication. If more than one species is targeted, check the box labeled "Multiple." Listbotji the common and scientific names of the target species. Identify the name, title, andagencylbusiness of the recognized expert who verified the identity of the target species. See Section 3 for the list of recognized aquatic invasive species in New York Stale. Project location: Complete the entries for question 3 regarding the location of the waterbody or wetland, and the proposed project site. If the waterbody or wetland crosses county and/or town boundaries, record the county and town of the portion that includes the project site or the largest portion of the project site. Latitude/longitude or UTM coordinates are optional, although they can be easily obtained with a hand-held GPS unit. If coordinates are recorded, they should be for the approximate center of the project site. Public access, infestation history, and extent of infestation and project: Answer questions 4-10 to the best of your ability. Use impairments: Use the check boxes in blocks II.A-ll.D to indicate your estimate of the level of impact of the target species on recreation, habitat value, and aesthetic appeal. The Recreation category encompasses numerous activities, such as swimming, boating, and fishing. Select the activity that is experiencing the most severe impact to represent the Recreation category. For example, if swimming is impaired but boating is stressed, then check the box (in block II.A) marked llnpaired, and justify that choice in the ''Narrative Description of Impairment" colUltU1 (note that detailed descriptions of the levels of impact; precluded, impaired, stressed, and threatened, can be found in Section 1. These descriptions must be followed when selecting levels ofimpairment). The "Other" block (11.0) is available to identify one additional use of the waterbody or wetland that is being impacted by the target species, such as potable water supply, non- potable water supply, flood protection (wetland use), etc. To use the Other block, name the use, select a level of impairment, and justify the level of impairment in block 11.0. Do not duplicate uses or activities (e.g., "waterskiing" is not a different use or activity than "Recreation''). Explain your estimate of the level of impact in the ''Narrative Description of Impairment" colunm. The level of impact applies to the total waterbody, not just the project area. For example, if a swimming beach in the project area is completely blocked with vegetation, but other swimming beaches in other parts of the lake are not, then "Recreation" should be checked as Stressed or Threatened. If, on the other hand, the entire shoreline of a small pond is ringed with a thick barrier of target aquatic vegetation, then "Recreation" might be precluded. Part C. Project Timing and Costs Project start and completion dates: Enter estimated start and completion dates. Generally, up to three years will be allowed for project completion. Total project cost: Total amount of funding required to complete the project. Includes state assistance grant funds requested as well as funding provided by the applicant. 11 2. Attachments Attachment A. Project Narrative Provide a narrative description of the project. The size and format of the narrative description must not exceed eight single-sided (or four double-sided) 8.5" x 11" pages with I" margins, using any common 12-point font such as Times New Roman, Arial, etc." Discuss the following points in order. Be sure to address each item listed: ' 1. Clear statement of the goals and objectives of the project. 2. Site Description -Describe in detail the waterbody or wetland for which the project is proposed, to specifically include: A. Location; B. Type (e.g., reservoir or impoundment, natural lake, marsh, etc.); C. Size; D. Mean and maximum depths; E. Description of shoreline; F. Public and private access facilities; G. Extent of shoreline development (e.g. public, private, commercial, undeveloped); H. Habitat (e.g. cold water, warm water, two-story, etc.). 3. The work proposed -Provide a detailed description of the activities to be conducted as part of the project. A. Identify the species targeted for eradication; B. List the adverse impacts that the target species is causing to hurtlan activities and the ecological quality of the waterbody/wetland; C. Discuss how the goals and objectives of the proposed project will be accomplished (i.e., discuss methods for eradicating the invasive species); D. Explain how the project will reduce or eliminate the impairment to human uses/activities or threat to the ecosystem of the waterbody/wetland caused by the target species; E. Carefully explain why the method selected for eradication is the most effective method for achieving the project objectives. 4. Describe the role of those involved with the project. Include the people who will be involved with the design and execution of the project and state their qualifications, experience and individual roles. 5. Discuss the relationship of the proposed project to any significant resources on the property and how those resources will be protected from any project-related impacts: 12 A. State whether there are any significant habitats or regulated habitats (freshwater or tidal wetlands, other streams or lakes) that might be impacted by the project; B. State whether there are any significant or unresolved environmental issues associated with this project or property; C. Describe whether or not the project will affect any specific Rare, Threatened, or Endangered species present and explain how and why. 6. Describe past efforts, if any, over the preceding 10 years to prevent, control, or eradicate the target species: A. Include both chemical and non-chemical treatments; B. Summarize the level of success or failure achieved by past treatments; C. If past control efforts were relatively unsuccessful, indicate why the proposed treatment is likely to succeed. 7. Long-term monitoring plan. Describe the monitoring and reporting efforts that will occur following the implementation of the project to evaluate the success of the project and to detect future reinfestations: A. Describe the monitoring and reporting that will occur over the three to five years (or more) after the project is completed, to evaluate whether or not eradication was successful or if re-infestation occurred; B. The monitoring section must also discuss pre-treatment monitoring used to quantify the presence and abundance of the target species, and which functions as the baseline to which post treatment is compared. 8. Provide adequate documentation that your organization has the financial resources available to complete its portion of the project. 9. Identify and describe any potential SEQRA issues, federal or state permits, or county/municipal/local permits or approvals that apply to their proposals. A list and .description of some of the potential perInit requirements can be found in Section 4 of this document. Attach copies of any project-related permits already obtained, permit applications already submitted, or a narrative description of anticipated permit requirements as a separate attachment to the application (see page 17). Attachment B. Project Budget - see Budget Summary Form on page 22. 1. See pages 5- 6 for lists of eligible and ineligible costs. 2. Describe all anticipated expenses on the Budget Summary Form (Attachment B). Indicate the funding source for each proposed budget item as coming from state funds or applicant's funds. Break expenses down into the following expenditure classes: 13 A. Professional Service and Paid Staff: Individuals paid directly by the applicant for work done exclusively for the project. Value is the employee's regular hourly rate of pay plus fringe benefits for the hours directly applicable to the project. B. Volunteer Service: Individuals performing work exclusively for the project who are not reimbursed in any manner. Volunteer services are valued at New York State minimwn wage as of the time the volunteer service was provided. The current New York State minimwn wage is $7.15 per hour as ofJanuary 1,2007. Volunteer services cannot include fringe benefits. C. Supplies and Materials: Costs for expendable items that are conswned during the implementation of the project. D. Equipment: Costs for non-expendable materials that are not conswned and continue to retain value beyond the duration of the project. E. Travel: Costs related to travel that is directly related to the project. F. Contractual Service: Costs related to contracts for professional services. 3. Match. The terms of the Aquatic Invasive Species Eradication Grant program require that the applicant match State funds on a I: I basis; that is, every dollar of State assistance funding requested toward the total project cost must be matched by one dollar of applicant funding. Match is docwnented on the Budget Summary Form by listing the cost of specific budget items in the "Applicant Funds" column. In each Expenditure class on the Budget Summary Form, describe anticipated expenditures in the first column of the budget. If the expense will be paid by the applicant as part of project match, then list the amount in the "Applicant's Funds" column. If the expense will be paid by state grant funds, listthe amount in the "State Funds" column. The final total costs listed in the last column for state funds and applicant's funds must match line three (grant amount requested) and line four' (applicant's total match funds) in Part C of the application form. The total applicant's funds must equal (or exceed) the amount of state funds. Acceptable match includes: A. Any expenditure of funds towards any component of the project that meets the criteria as an "eligible cost." B. In-kind service, i.e., staff time for work done on the project. For in-kind service match, provide the nwnber of hours and hourly salary/wage for each person providing in-kind service. 14 C. Actual expenditures and in-kind service related to long-term monitoring and education/outreach efforts to prevent re-infestation can be used as match. 4. Budgets must contain sufficient detail! Do not include vague budget lines such as "2006 Program Expenses." Items of equipment to be purchased should be individually listed. Expendable supplies and materials do not have to be individually listed, but general categories of supplies and materials should be individually described. Expenses for paid staff should indicate either a fixed salary; or hourly rate with either the total number of hours, or an estimate of the days, weeks, or months obligated to the project at a standard work schedule of 40 hours per week. Expenses for volunteer staff should include, as a minimum, the total number of volunteers and the total number of hours for each, such as: "three volunteers at 20 hours and two volunteers at 25 hours for a total of five volunteers at 45 hours." The budget in the proposal is the basis for the budget that will be integrated into the State Assistance contract. Note that if you request reimbursement for an expense that was not included in the budget for the proposal and/or the State Assistance contract, you might not be reimbursed for that expense. Similarly, if the "Applicant Expenses" described inthe proposal and the State Assistance contract budget do not match expenses documented at the time reimbursement is requested, the total amount of reimbursement might be reduced, if the modified expenses are not deemed as eligible costs. Attachment C. Project Schedule Provide a detailed schedule for the project. Estimate when each component of the project will begin, be completed, and the associated costs for each component. Projects must be completed within three years of the official notification by DEC of a grant award, with the exception oflong-term monitoring. Attachment D. Resolution The resolution is an official document authorizing the title of an individual, or such person's successor in office, as the representative authorized to act on behalf of the applicant and the individual to sign and submit an application for an Aquatic Invasive Species Eradication Grant, and if a grant is awarded, to execute a State Assistance contract. The resolution must be prepared on the applicant's official stationery. The name of the current titleholder of the position authorized to submit the grant proposal and sign the State Assistance contract must be included in the resolution. A signed original must be submitted with this application or within 60 days of the application deadline. See "Sample Resolution" in Section 5. Use the appropriate phrase in bold and brackets, depending on whether the applicant is an NFP or municipality. Attachment E. Maps and Photographs The application must include a drawing of the wetland or waterbody wherein the project is proposed: A. The drawing must accurately represent the contours or the waterbody as 15 shown on an original USGS topographic map; B. The drawing must be at least 8 Yz" x II ", and the contours of the wetland or waterbody itself should fill the page to 1 - 1 Yz " margins (that is, the drawing of the waterbody itself should be at least 5 Yz " x 8" on an 8 Yz " x 11" sheet of paper); C. A photocopy of a portion of a USGS topographic map showing the waterbody or wetland wherein the project is proposed is acceptable, or even preferable, if it has been enlarged to meet the size specified above; D. The map drawing must show the location of the project site(s); E. If the target species is vegetation, all vegetated areas should be clearly marked, and labeled as target vegetation or non-target vegetation; F. The map should also show: 1. Public, private or commercial boating access sites; 2. Swimming beaches; 3. Any other important features. G. Photographs of the project site(s) should be submitted if possible; Photos should be keyed to the maps; H. It is permissible to use USGS online topographical sheets. For information on obtaining maps, contact the NYS Office for Technology Center for GeographicInformation at (518) 443-2042 or at htto:llwww.nvsl!is.state.ny.us or visit WWW.topozone.com . Attachment F. Invasive Species Management Plan The InvtlSive Species Management Plan is a narrative document that describes efforts to control aquatic invasive species present in the subject wetland or waterbody, and to prevent re-infestation of the wetland or waterbody once the aquatic invasive species has been controlled or eradicated. The same Invasive Species Management Plan is a requirement fora permit to use pesticides to control aquatic vegetation. The format for the Invasive Species Management Plan can be found in Section 6 on page 40. Attachment G. Ownership Documentation and Permission Landowners, Permission To Enter, Ownership Of Streambeds and the beds of Waterbodies. DEC requires the applicant to- determine who owns the bed of the waterbody that is the subject of the application and provide that information with the application. The applicant may need to obtain permission from landowners whose 16 property will be affected by the invasive species control. The applicant may also need to cross private property or public land in order to carry out the invasive species control. The applicant must demonstrate that they have received written permission to use private or public property for that purpose. Please provide the following: A. A list of the names and addresses of the landowners. This information is available for public use at County Clerk's offices. B. A copy of the Tax Map or Maps, showing the land ownership for the affected waterbody. As an example, if a stretch of stream will be affected by some treatment, the map would show the owners on both sides of the portion of the stream. The applicant should also show how they intend to access the stream, such as over a specific parcel of private or public land. C. Copies of written agreements with the landowners, showing their consent to access their property and consent to the invasive species control. If the applicant is also the owner, for the purposes of the information requested above, the applicant must provide copies of relevant deeds with the application. If the bed of the waterbody belongs to the People of the State of New York, please state this in the application. For those cases where the People of the State of New York own the bed of the waterbody, the applicant does not need to provide the materials requested in (B), above, but should state how they intend to access the waterbody and if riparian owners will be affected. Even though the People may own the bed of a waterbody, the applicant may need to obtain written permission from a private or municipal landowner to cross their property to access the waterbody. In many cases, the applicant may need to work closely with DEC to assure that the application is complete and contains all relevant information. The applicant is encouraged to contact DEC as soon as possible to discuss the ownership of the affected waterbody and how the applicant will obtain access. Other Requirements A. Include a letter from a recognized expert verifying the identification of the target species. B. Documentation of Applicant's funding. List source(s) and amount(s) and indicate whether these funds are existing or proposed. Letters of commitment from alternate/supplemental funding sources must be included. C. Copies of any project-related permits already obtained, permit applications already submitted, or a narrative description of anticipated permit requirements as a separate attachment to the application (see page 13, item 9). Upon submission, all application materials become the property ofDEC and will not be returned. After grant awards are announced, the original applications will be filed and copies will be destroyed. 17 This page left blank to facilitate 2.sided printing This page left blank to facilitate 2-sid~d printing Application # : (DEe Use only) Invasive Species Eradication Grant 2006/2007 Application Part A. Applicant Information APPLICANT (naine of municipality or not-for-profit) .. . Name: . Mailing address: (street, suite, PO Box) . City, State, Zip: Check one: Municipality 0 Not-For Profit Corporation (NFP) 0 Federal ID #: I Cliarities Registration # : AUTHORIZED OFFICIAL Name: Title: Telephone #: I I FAX#: I E-mail address: Business address: (Name, Bldg) Street, Suite, PO Box: City, State, Zip: Name: Title: Telephone #: I IFAX#: I E-mail address: Business address: (Name, Bldg) . Street, Suite, PO Box: City, State, Zip: CONTACT PERSON (If different than above) 18 Part B. Project Summary 1. Project Name: Animal 0 2. Target Species: Plant 0 Multiple 0 A. Common/Scientific name(s): B. Verified by: r01ect Ite ocatlOn: e or Don nver or stream wet an Name of wetland or Size of wetland or waterbody: waterbody, in acres: . Total number of acres of wetland Total number of acres of the infestation or waterbody infested: to be treated: County: Town: Coordinates, if available, for the Latitude: Longitude: project's center of mass: VTM Easting: VTM Northing: 3 p' S' / L lak dO o I dO 4a. Public Access (Waterbody only) Is public access to the waterbody available? YES 0 NO 0 If yes, Describe: public water supply reservoir? Is the project proposed for a waterbody that serves as a source of potable drinking water or is a YES 0 4b. Public Access (wetland or terrestrial) Is the project proposed for a land area or wetland tlJat is on public land? YES 0 If not, does the wetland connect to adjacent wetlands on public land? YES 0 5. Did the invasive species first appear witiJin the past 1-3 years? YES 0 6. If 5. is YES, is tlJere any record oftlJe same species being present in tlJe wetland or waterbody at any time in the preceding 10 years? YES 0 19 NO 0 NO 0 NO 0 NO 0 NO 0 7. Will the proposed project treat: A. The entire infestation within the waterbody or wetland D B. Only a portion of the infestation within the waterbody or wetland D C. IfB is checked, what percentage of the total waterbody or wetland is infested? D. IfB is checked, what percentage of the total infestation will be treated? 8. Is the waterbody upstream ofuninfested, connected waters? YESD YESD NO D NO D 9. Is the waterbody downstream of infested, connected waters? 10. Will the project correct an identified impairment of a DOW priority waterbody (i.e., listed as impaired because of nuisance vegetation on the State Priority Waters List (PWL)? YESD NO D 11. Summarize level of impairment to human uses caused by the infestation: Level of Impact Narrative Description ofImpact: Briefly defend or explain the level (Check one- of impact selected. Level of impact applies to the entire waterbody, see Section 4 not just the area of the proposed project. For example, 3-4 acres of for explanation Eurasian watermilfoil in a 25-acre lake could not cause a Precluded Use/Activity of terms level of imDact under most anv circumstances. A. Recreation D Precluded (swimming, D Impaired boating, hunting, . and fishing) D Stressed D Threatened B. Habitat value, D Precluded Biodiversity D Impaired D Stressed D Threatened C. Aesthetic D Precluded appeal D Impaired D Stressed D Threatened D. Other: D Precluded ..., .. Identify D Impaired D Stressed D Threatened 20 12. Will the project use and/or train volunteers for controlling target aquatic invasive species, and monitoring for and responding to reinfestation? YES D NO D 13. Has a permit for this or a similar project ever been denied or deemed incomplete?: YES D NO D 14. Have you received an Invasive Species Eradication Grant in the past? YES D NO D Part C. Project Timing and Costs I. Proposed project start date: 2. Proposed project completion date: 3. Grant amount requested: 4. Applicant's total match funds: * 5. Total Proj ect Cost: (August 1,2007 is a good estimate) (Start date plus three years, or shorter) (Round to the nearest whole dollar ) (Round to the nearest whole dollar ) (Equal to grant amount + applicant's match funds, round to the nearest whole dollar ) * Applicant's match funds may include cash, billed labor, volunteer labor, professional services, equipment expenditures, supplies and materials, and donated services from public and private sources. Donated professional services are valued at the professional rate per hour. Volunteer, non-professional services are valued at New York State minimum wage, as of the time the volunteer service was provided. The New York State minimum wage increased to $7.15 per hour as of January 1, 2007. APPLICANT CERTIFICA nON AND Signature of Authorized Official: ACCEPTANCE: I certify that the statements herein are true, complete, and accurate to the best of my knowledge. I am aware that any false, fictitious, or fraudulent statements or claims my Date of Signature: subject me to criminal, civil, or administrative penalties. Part D. Include the Following Attachments: Attachment A - Project Narrative Attachment B - Project Budget Attachment C - Project Schedule Attachment D - Resolution of SupportJEndorsement Attachment E - Maps and Photographs Attachment F - Invasive Species Management Plan Attachment G - Ownership Documentation and Permission Otherrequirements (see page 17): I. Target species identification verification letter; 2. Documentation of Applicant funding sources; 3. Copies of permits. 21 Attachment B. Budget Summary Form, Aquatic Invasive Species Eradication Grant Describe the specific expenditures proposed under this grant under the appropriate Expenditure Class. Sufficient detail must be provided in order to demonstrate that expenses listed under" Applicant Funds" meet eligibility criteria for match, and that expenses under "State Funds" are appropriate for reimbursement. Budget entries such as "2006 Program Expenses" are not acceptable and could result in I I I . our proposa recelVme; a ower score upon eva uatlOn. Expenditure Class Annlicant Funds State Funds 1. Personal Service Expenditures (PS) A. Professional/ConsultantJLegaIiService and paid staff . support B. Professional/ConsultantILegal/Service Fringe C. Volunteer Service . D. Total Personal Service (sum of lA+1B+1C) 22 Exoenditure Class Aoolicant Funds State Funds 2. Non-Personal Service Expenditures (NPS) A. Supplies and Materials . . B. Equipment .. ". 23 Exnenditure Class Applicant Funds State Funds C. Travel-related Expenses D. Contractual Service I. E. Total Non-Personal Service (NPS) (sum of2A+2B+2C+2D) F. Total Personal Service (PS) (from Line ID) TOTAL COSTS (2E + 2F): 24 Mailing Address Send a total of 12 (original plus 11) copies of the application and all required attachments to: Timothy Sinnott NYSDEC 625 Broadway Albany, New York 12233-4756 Each envelope should be clearly marked: Invasive Species Eradication Grant. If there is more than one envelope, each envelope should be numbered: 1 of3; 2 of3; 3 of3; etc. The original application must be clearly marked as the original. One original paper set with original signatures, as required, must be submitted. The remaining 11 sets may be submitted in electronic media. Electronic documents must be submitted in Adobe Acrobat PDF format only. Signatures are not required on ~DF document versions, however, at any place where a signature is required, the PDF document must contain the statement, "ORIGINAL SIGNED," and there must be a corresponding signature at the same place on the original paper submission. PDF documents must be submitted on 11 recordable (R, not RW) CDs, with all ofthePDF documents comprising one complete application on a single CD. The applicant is responsible for insuring that all PDF documents are completely legible. Illegible submissions will not be reviewed. Each CD must be clearly labeled "ISEG Application for _ (name of apolicant) , set 1 of 11, set 2 of 11, etc. Application Checklist Use the following checklist to review completeness of the application package, including required number of copies. The original plus 11 copies are required unless specified otherwise (total of 12 copies). _ Application form _ Attachment A. Project Narrative ~ Attachment B. Project Budget _ Attachment C. Project Schedule Attachment D. Resolution _ Attac~ent E. Maps and photos _ Attachment F. Invasive Species Management Plan _ Attachment G. Ownership Documentation and Permission Other Requirements (page 17) _ Target species identification verification letter _ Documentation of applicant's funds ~ Copies of permits or permit applications 25 Section 1. Definitions The definitions stated below apply to the following terms as they are used in the Aquatic Invasive Species Eradication Grant Program. Aquatic Species - plant or animal that must spend at least a portion of its life cycle in water. For the purposes of this plan, the term aquatic is intended to include freshwater, marine, estuarine, riparian, and wetland species. Biodiversity -a measure of the variety of plants and animals, their genetic variability, and their interrelationships and ecological processes within a given region, landscape, or watershed. Contact herbicide - a chemical that kills plants by destroying leaves and other tissues that it touches. Is not translocated into the plant and does not kill tissues such as roots. Also known as defoliants, desiccants, or knockdown herbicides Control- measures to prevent an aquatic invasive species from spreading further within a waterbody or watershed into which it has been introduced, or from spreading into other waterbodies or watersheds where it has not yet been introduced, or measures to reduce or eliminate an aquatic invasive species. Ecosystem - a community of living organisms and their interrelated physical and chemical environment. Eradication - permanent or long-term elimination of a target aquatic invasive species from a particular wetland or waterbody by killing or physically removing, or introduction of a predator or other biocontrol agent into the target species habitat and proximity. For purposes of the . Aquatic Invasive Species Grant Program, eradication need not indicate the total elimination of the target species from the entire wetland or waterbody. Eradication can include elimination of a target species within a more limited segment of a wetland or waterbody as long as the removal is permanent (or long-term), and the project includes a plan to prevent re-infestation. Invasive species - nonindigenous plant or animal which is able to proliferate and aggressively alter or displace native biological communities. It threatens the diversity or abundance of native species or the ecological stability of infested waters, or commercial, agricultural, aquacultural, or recreational activities dependent upon such waters 4 (NANPCA 1990). Also known as Aquatic Nuisance Species (ANS). 4 From the Nonindigenous Aquatic Nuisance Prevention and Control Act of 1990 (NANPCA). 26 Level ofhnpact DefInitions: Precluded - the use is completely eliminated throughout the entire waterbody. Corresponds to a quantitative assessment of: 90% or greater of the use or use sites are adversely affected by the presence of the target aquatic invasive species. Impaired - The use is eliminated throughout most of the entire waterbody. Corresponds to a quantitative assessment of: 50-90% or greater of the use or use sites are adversely affected by the presence of the target aquatic invasive species. Stressed - The use is eliminated throughout less than half of the entire waterbody. Corresponds to a quantitative assessment of: 20 -50% or greater of the use or use sites are adversely affected by the presence of the target aquatic invasive species. Threatened - The target aquatic invasive species is causing adverse impacts to 20% or less of the use or use sites throughout the entire waterbody. It is a nuisance, but not as of yet actually eliminating a signifIcant portion of the use or use sites. Long-term - for purposes of the Aquatic Invasive Species Eradication Grant Program, long-term refers to a period of at least fIve years. Municipality - means a local public authority or public benefIt corporation, a county, city, town, village, school district, community college, supervisory district, district corporation, improvement district within a county, city, town or village, or Indian nation or tribe recognized by the state or the United States with a reservation wholly or partially within the boundaries of New York State, or any combination thereof. Nonintligenous species - any species that enters an ecosystem beyond its historic range. Not-for-Profit Corporation - means a corporation formed pursuant to the not-for-profIt corporation law and qualifIed for tax-exempt status under the federal internal revenue code. Public Access - an access site exists where the general public has the unhindered ability to reach the water for purposes of swimming, boating, fIshing, or conducting other recreational activities. Recreation - as used in this document and in relation to the Aquatic Invasive Species Eradication Grant program, recreation refers to all manner of sport and leisure activities undertaken by people in or on waterbodies, including boating (to include but not limited to canoes, kayaks,jet skis), swimming, wateNkiing, fIshing, skin and SCUBA diving, punting, rowing, etc. Riparian - the environment found on the banks of streams and rivers, sometimes also used to refer to lake shores. Systemic herbicide - an herbicide that is absorbed by leaves or roots and is transported throughout the plant, and are generally effective in killing the entire plant. 27 Section 2. Evaluation of Project Proposals Project Priorities The rationale for scoring, evaluating, and ranking project proposals is derived from the following priorities: 1. Target species: Greater priority will be given to projects that propose to eradicate target species identified as significant aquatic invasive species problems in New York State. 2. Public access: Greater priority will be given to projects on waterbodies with public access than to projects proposed for private lakes. 3. Rapid response: Greater priority will be given to projects to eradicate new or recent infestations (within the past 3 years, no history within the preceding 10 years). 4. Level of eradication: Greater priority will be given to projects that will completely eradicate an infestation entirely from the waterbody instead of only a portion of the waterbody. 5. Level of impacts: Greater priority will be given to projects that will eradicate target species having a greater level of impairment, measured by: a Larger percent of shoreline infested; b. Greater number of human uses affected: c. Greater extent of impairment: 1. Precluded; 2. Impaired; 3. Stressed; 4. Threatened. 6. Ecological benefits: Greater priority will be given to projects that have measurable, positive benefits to fish and wildlife habitat; 7. Rare, Threatened, Endangered species: Greater priority will be given to projects that directly benefit specific Rare, Threatened, or Endangered species. 8. Effectiveness: Greater priority will be given to projects that are perceived to have the highest level of 10ng-tetlIleffecnveness:' '. . 28 a. Proposes to use a method that is most likely to succeed; b. Has good potential for long-term success and continued control (e.g., mowing purple loosestrife is probably not a long-term control, but burning or tilling loosestrife beds might be considered as better long-term control methods.); 9. Reinfestation Potential: Greater priority will be given to projects in which reinfestation is less likely to occur a. Project addresses sources for reinfestation such as seed beds, upstream infested waters, etc. b. Project completely eradicates the invasive species within the waterbody so as to limit the potential for reinfestation from survivors; c. Project includes, as a component, some positive measure to prevent reinfestation, such as a boaters education and outreach plan, posting warning signs, etc. Such a component can be part of the Invasive. Species Management Plan 9. Other considerations a.Project addresses multiple aquatic invasive species (AIS); b. Eradication has the potential to prevent infestation of other adjacent or downstream waters or wetlands; c. Eradication will correct an identified impairment of a Division of Water priority waterbody; d. Project is a component of a larger scale or longer terri1 management plan; e. Project includes a component to train and use volunteers for both control and monitoring. 10. Monitoring: Greater priority will be given to projects that propose/include long- term monitoring and rapid response provisions for preventing reinfestation. II. Budget: Greater priority will be given to projects with budgets that balance expense with effectiveness and do not include extraneous expenditures. 12. Readiness: Greater priority will be given to projects that do not require permits, require fewer permits, or already have permits in hand. Project proposals selected for funding will be those that best match the priorities listed above. Immediately after the deadline for the submission of proposals, all proposals received 29 will be opened, and assessed for completeness and eligibility. Completeness will be assessed by comparing each proposal's contents with the Application Checklist on page 25, and by com- paring the entire project proposal application with the application instructions on pages 10-17. If an application is found to be incomplete or does not match the eligibility criteria, no further consideration will be given to the proposal. Complete applications will then be evaluated for their eligibility. Criteria for eligible projects are as follows: 1. Applicant Status: Only NFPs and municipalities are eligible to submit grant proposal applications. 2. Type of project: Does the projectpropose to eradicate an aquatic nuisance species from a waterbody or wetland? If the project does not expressly propose eradication, then the project is not eligible for funding support. 3. Match: Does the applicant's budget sufficiently match the amount of state funds requested? State funds can only be used for a maximum of 50% of the total eligible costs of the project. The Applicant must document all proposed eligible project costs, including the 50% match requirement. Ineligible Projects The following criteria will be used to identify projects that are deemed ineligible for funding under this program and would not be considered for support: 1. Projects that would not actually result in the eradication or permanent removal of the target species. For example, funds for mechanical harvesters for Eurasian watermilfoil control would generally not be supported, because they do not kill or permanently remove watermilfoil. However, the use of harvesters for water chestnut control may be deemed as acceptable. 2. Routine Maintenance Projects: Funds from the Aquatic Invasive Species Eradication Grant Program cannot be used to support, augment, or otherwise fund programs for the routine, year-to-year maintenance of aquatic vegetation. A proposal to upgrade routine use of a knock-down herbicide to systemic herbicide that could result in the permanent removal of a target species could be considered. 3. Projects with goals related predominantly to prevention, education and outreach, research, or other aspects of invasive species management other than direct control of a target species population. Eligibility will be evaluated on a YES/NO basis. Proposals that receive a NO for any of the three eligibility factors or a YES for any of the three ineligibility factors may be dropped from further consideration for funding. 30 Projects that are found to be complete and eligible will then be scored and evaluated Using a combination of scoring and evaluation factors. Scoring and Scoring Factors Each project proposal that was found to be complete and eligible will be scored. An objective numerical score will be assigned to each project proposal based on the responses to specific items listed on the application. The final numerical score assigned to each project proposal will be the sum of possible points determined from the scoring factors described below: Application Item Scorinl! Factor Question # Rationale Score I Target Species 2. One of the aquatic invasive species identified 10 in Section 2. . Another species that meets the criteria as an 5 aquatic invasive species, but not listed in Section 2 2 Public Access 4.a Public access available 15 No public access 0 ----- 4.b Publicly owned wetland or connected to 5 publicly owned wetlands 3 Rapid Response 5. - 6. Infestation occurred in the past 3 years, no 45 (eradicating a new prior history infestation in a portion of a larger infested waterbody would not be eligible for rapid response points). 4 Percent of infestatioIl 7. All 25 treated . Partial, ;, 50% 10 . Partial, <50% . 5 5 Impacts to Uses I1.A Recreation - precluded 5 Recreation - impaired 3 Recreation - stressed I I Recreation - unaffected 0 31 Application Item Scorin!!: Factor Ouestion # Rationale Score 11.B Habitat value, biodiversity - precluded 5 Habitat value, biodiversity - impaired 3 > Habitat value, biodiversity - stressed 1 Habitat value, biodiversity - unaffected 0 l1.C Aesthetic appeal - precluded 5 Aesthetic appeal - impaired 3 Aesthetic appeal - stressed 1 Aesthetic appeal- unaffected 0 l1.D Other - precluded 5 Other - impaired 3 Other - stressed . 1 Other - unaffected 0 6 Rare, Threatened, AttA The project will have specific benefits to a 5 . Endangered species rare, threatened, or endangered species documented as being present in the wetland or waterbody, and the benefits are described in the project narrative. . . 7 Other factors or 2. Multiple aquatic invasive species addressed 5 considerations 8. Eradication has the potential to prevent 5 infestation of downstream waters or adjacent wetlands 10. Project will correct an identified impairment 5 of a DOW Priority waterbody. 13; B.1.B Project will train and use volunteers. 5 8. Cost Effectiveness . AttB Budget is reasonable, well-balanced, and does 30 not contain extraneous expenses. Match funding is accurately described and fulfills project requirements (Le., at least 50% of total project costs). . 32 Application Item Scorine Factor Question # Rationale Score . Budget and match are balanced and meet 15 - project requirements, but the budget is not well thought out, has some extraneous expenses, or is overly generalized. The budget is not balanced or contains math 0 errors. Match is insufficient. Costs associated with budget items appear to be excessive. . Role of some items in the budget aren't consistent with implementation of the project. Evaluation and Evaluation Factors After scoring, the projects will be evaluated by an Aquatic Invasive Species Eradication Grant (ISEG) Evaluation Team. Evaluation is a subjective process conducted by a team ofDEC Central Office and Regional staff with expertise in the area of water quality, pesticides, environmental permits, and natural resources using their best professional judgment. Each project proposal will be evaluated in five categories. An evaluation rating of "High," "Medium," or "Low" will be applied to each of the five categories. Then an overall project evaluation rating "High," "Medium," or "Low" will be assigned to the project as a whole, so each project will have a numeric score and an evaluation rating. The evaluation categories to be used by the proposal evaluation team, and general guidelines for assigning ratings, are as follows: 1. Ecological benefits: Projects will be reviewed and assessed regarding the potential ecological benefits to the waterbody or wetland likely to accrue from successful implementation of the project. Alternatively, more widespread benefits to the waters of New York State could be considered as well. For example, eradicating a small infestation of a new invasive (such as hydrilla or starry stonewort) might have little immediate benefit for the infested waterbody. However, by completely eradicating a new invasive species, significant benefits for the waters of the state as a whole could accrue. 2. Effectiveness: The methods proposed for accomplishing eradication of the target species will be carefully evaluated. The methods should have a high likelihood of being able to accomplish the goals and objectives proposed for the project. 3. Readiness: The proposal will be carefully evaluated to determine what permits or other regulatory requirements must be met before the project could be implemented. In consultation with appropriate staff experts, an assessment will be made of the level of difficulty that might be encountered in meeting all regulatory requirements. 4. Monitoring: Each project should include a monitoring component. Monitoring 33 consists of systematic observations over time to detect changes in the physical, chemical, or ecological characteristics of the wetland or waterbody wherein an eradication project occurs. Monitoring will evaluate and report how well the eradication effort succeeded over time, to what extent the target species was able to respond to or survive the eradication effort, any level of reinfestation that might occur, and overall recovery of the system from any treatment-associated impacts. 5. Reinfestation potential: Reinfestation potential is an estimate of the likelihood of the same invasive species becoming reestablished within the project area after the project is completed. Each project will be evaluated as to how the potential for reinfestation after the project is completed was addressed. Efforts to prevent reinfestation can include treating an entire infestation as well as prevention measures, education and outreach, and research. Such components of the project cannot be paid for with state funds, but such proposed expenditures can be used as match. Project Ranking Based on the results of the scoring and evaluation, projects will be placed into one of four tiers. Tier placement will be used to determine which projects will be selected for funding. Projects in the highest tier will be the first projects selected for funding. Within this tier, projects will be selected for funding based solely on merit without regard for geographic distribution. Projects will be funded in order based on the total numeric score received during the scoring and evaluation process. Projects in the second and third tiers will be funded if money is available after the highest tier projects have been funded. Geographic distribution will be taken into account when prioritizing projects for funding. The state will be divided into three "super-regions" as follows: Super-region South will consist ofDEC Regions 1,2, and 3. Super-region North will consist of DEC Regions 4,5, and 6. Super-region West will consist ofDEC Regions 7, 8, and 9. Projects ranked in the second and third tiers will be grouped together by super-region. Within each super- region, projects will be arranged, in order, based on the total numeric score received during the scoring and evaluation process. The project with the highest overall numeric score from the combined tiers will be the first selected for funding without regard for super-region. However, another project will not be selected for funding from that super-region until a project has been funded from each of the remaining two super-regions. The highest ranking project between the two remaining super-regions will be funded next, then the highest ranking project from the third remaining super-region will be selected for funding. The process will then be repeated for the second-highest ranking projects in each super-region. The process will be repeated iteratively until all projects are funded or until all the funds available are completely obligated. Projects from the fourth tier are not funded. Based on the scoring and evaluation process, they are deemed to be sufficiently flawed and should not be implemented with state funds. 34 Section 3. List of Eligible Aquatic Invasive Species The following plant and animal species are species recognized as being non-indigenous, aquatic, invasive species present in New York State waterbodies and wetlands. Grant proposals to control other species will be considered as eligible for funding support providing there is sufficient documentation to demonstrate that the species meets the definition of non-indigenous invasive species found in the "Definitions" section of this document, and that the species is present in New York waters. 1) Aquatic Plant Species . Brazilian waterweed - Egeria densa . Curly-leaf pondweed - Potamogeton crispus . Eurasian watermilfoil - Myriophyllum spicatum . European frog's bit - Hydrocharis morsus-ranae . Fanwort - Cabomba caroliniana . Starry stonewort - Nitellopsis obtusa . Water chestnut - Trapa natans . Water primrose - Ludwigia peploides 2) Riparian Plant Species . Japanese knotweed - Polygonum cuspidatum (only in riparian or wetland habitats) . Giant hogweed - Heracleum mantegazzianum (only in riparian or wetland habitats) 3) Wetland Plant Species . Common reed (invasive strain) - Phragmites australis . Flowering rush - Butomus umbellatus . Purple loosestrife - Lythrum salicaria 4) Aquatic Animal Species . Asiatic clam - Corbiculafluminea . Fishhook water flea - Cercopagis pengoi . Northern snakehead - Channa argus . Quagga mussel - Dreissena bugensis . Round goby - Neogobismelanostomus . Rusty crayfish - Orconectes rusticus . Spiny waterflea - Bythotrephes cederstroemi . Tench - Tinea tinea . Zebra (Quagga mussel - Dreissena polymorpha ( Dreissena bugensis 35 5) Other Species not known to be present: The following species are not known to be present in New York State at this time. However, they are species known to have serious adverse impacts, and their eradication or control would be of high priority if their presence in New York waters were confirmed. . Hydrilla - Hydrilla vertic illata . bighead carp - Hypophthalmichthys nobilis . silver carp - Hypophthalmichthys molotrix . Chinese mitten crab - Eriocheir sinensis . 36 Section 4: Permits and Other Regulatory Requirements The following guidelines apply to all applicants and projects. Permits do not need to be obtained prior to applying for a grant under the Aquatic Invasive Species Eradication Grant Program. However, such an approved grant can be withdrawn if necessary permits are not obtained. Following is a list of some of the additional requirements that might be encountered. A. SEQRA-related: The following requirements are typically associated with SEQRA, and are more commonly associated with projects and activities that involve some sort of construction. Except for rare, threatened, or endangered species issues, they may not be applicable to the type of activities associated with invasive species eradication. The Regional Permit Administrator can provide project-specific guidance. 1. Rare, threatened, and endangered species (EeL 11-0535) Project proposals must make a determination whether or not rare, threatened, or endangered species are present at the project location, and if so, whether or not they are likely to be impacted by the project. Applicants can obtain assistance from the New York Natural Heritage Program at DEC (see page 8). 2. Historic Review Requirements For projects that involve properties listed on, or eligible for, the State/National Register, all work undertaken as part of a . grant-assisted project must conform to the Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation. Information on these standards and guidelines is available from the Regional Permits Administrator (see page 9). 3. Ground Disturbance Describe to what extent, if any, ground disturbance will be involved in the proposed project such as for grading, installation of underground utilities, etc. Submit any maps or site plans that show the areas to be disturbed. Describe the relevant sections of any archeological studies that have been conducted or archeological proposals that have been prepared for this project/property. 4. Coastal Consistency Requirements Projects located in coastal areas must meet the consistency requirements of the Secretary of State's Coastal Management Program. Coastal area means the State's coastal waters and the adjacent shorelands, including the shorelands of Lakes Erie and Ontario, the St. Lawrence and Niagara Rivers, the Hudson River south of the Federal dam at Troy, the East River, the Harlem River, the Kill van Kull and Arthur Kill, Long Island Sound and the Atlantic Ocean, and their connecting waterbodies, bays, harbors, shallows and marshes. Coastal consistency must be determined primarily for projects that require approval by federal agencies like the Army Corps of Engineers (ACE). . 37 B. DEC Permits: Activities related to eradication of aquatic invasive species are likely to trigger requirements for one or more of the following DEC permits: 1. Aquatic Pesticide Permits {(ECL 15-0313(4)(a - c); 6NYCRR Part 326.2(H)] For projects that include or involve the eradication of invasive plant species with herbicides or other chemicals, the applicant is responsible for obtaining all necessary permits required for the use of such chemicals. . 2. Fish and Wildlife Law ECL Article 11 Permits (ECL 11-0507(3) Environmental Conservation Law Article II states that: "No person shall willfully liberate within the state any wildlife except under permit from the department." Herbivorous insects, such as those used as biological controls for purple loosestrife or Eurasian watermilfoil are dermed as wildlife and an Article II permit must be obtained before such insects (or other wildlife) can be stocked or liberated. 3. Triploid Grass Carp Stocking Permits (ECL 11-0507(1)) If a project proposes to stock triploid grass carp to eradicate aquatic vegetation, a Triploid Grass Carp Stocking Permit must be obtained from the Regional Fisheries Manager (see page 9). 4. Protection of Waters Permits (ECLArticle 15) For any proposal that may impact the bed of a waterbody (or bed and banks of a waterbody classified C(T) or higher), for example, removal of aquatic vegetation by dredging or the use of a benthic barrier, or the construction of a temporary dam to allow for the holding of water for the duration of an herbicide treatment, the applicant will be responsible for obtaining any necessary Article 15 permits, and in the case of dredging, permits from the Army Corps of Engineers. 5. Freshwater Wetlands Permits (ECL Article 24) Environmental Conservation Law Article 24 regulates certain activities within state regulated freshwater wetlands and their adjacent areas. For more information, contact the Regional Permits Administrator for the DEC region where the project is located (see page 9). 6. Tidal Wetlands Permits (ECL Article 25) Environmental Conservation Law Article 25 is similar in function to Article 24, but it applies to tidal wetlands rather than freshwater wetlands. For more information, contact the Regional Permits Administrator for the DEC region where the project is located (see matrix on page 9). . C. Local, Municipal, or Federal Permits: Local permits, such as county or municipal permits, might also be required for activities proposed by applicants. It is also possible that federal permits might be necessary for projects such as dredging proposals, or proposals in federally regulated wetlands might require permits from the Army Corps of Engineers. It is the applicant's responsibility to identify and address all other federal, state, and local permit requirements. 38 Section 5. Sample Resolution of Support Governing Body Resolution of Support Authorizing Submission of Grant Application RESOLVED: . That (name), as (title) of {organization name] OR {municipality] or their successor in that title is hereby authorized and directed to file an application for funds from the Aquatic Invasive Species Eradication Grant Program in an amount not to exceed $ (grant amount), and upon approval of said request to enter into and execute a State Assistance contract with the New York State Department of Environmental Conservation for such financial assistance to {organization name] OR {municipality] for (grant project name) and further, to carry out and comply with the terms of such project agreement. Date I, (name) , {the duly elected and qualified secretary] OR {the duly qualified and action clerk] of the (applicant) of (place), New York, do hereby certify that the preceding resolution was adopted at a {regular] OR {special] meeting of the (governing body) held on (date), and is {incorporated in the original minutes of said meeting] OR {on file and record], and that said resolution has not been altered, amended or revoked and is in full force and effect. (Signature of Secretary) Seal of Organization OR (Signature of Clerk) Seal of Municipality 39 Section 6. Format for Attachment F: Invasive Species Management Plan . . . Problem Statement o Map(s) Indicating Areas Infested or inhabited o Identification of Target Aquatic Invasive Species (indicate how target species identification was verified- professional? Applicator? Part of monitoring program?...) o History of Infestation - include year of introduction if known, indication if invasive populations are increasing or stable o Uses Impaired - identify only major uses affected by aquatic invasive species and whether these are designated lake uses, including impact of target plants/ exotics on native plants and lake ecology (aquatic life impacts) o Rare/Endangered Species of Concern? -list . Management History o Description of Previous Management Efforts (one paragraph per control strategy used). o Evaluation of Successes and Failures (Did previous management successfully control problem?) o Lessons Learned (re: use of specific control methods, including necessary treatment "conditions") o Existing Lake Management Plan (one that addresses aquatic plant control) o Description of Public Involvement in Management Efforts- Lake Association? Local Government? Adoption of Prior Management Plans? . Management Objectives o Extent of Preferred Control (partial vs. whole lake, seasonal vs. year-round, inunediate vs. long-term, selective control vs. spatial eradication) - summarize in one paragraph o Expected Use Benefits (one paragraph summary) o Critical Areas to Protect (re: fisheries, wetlands, water intake) . Management Alternatives - include information on "practical" use of these alternatives at this lake o Local Control- hand harvesting, benthic mats, herbicides- one paragraph for all methods o Lakewide Control- examples: . PhysicallMechanical control (drawdown, mechanical harvesting, shading - one paragraph for all methods) . Biological control (grass carp, herbivorous insects - one paragraph for all methods) . Chemical control (herbicides - one paragraph for all methods) o No Action Alternative (one - paragraph summary) 40 o Preferred Alternative(s) (one-paragraph summary) o Integrated Management (one-paragraph summary of whether integrated approach is appropriate) . Pre-, During- and Post Treatment Actions Planned o Monitoring- . Aquatic Invasive Species - describe ongoing and future monitoring to support aquatic plant management plan * method (rake toss? point intercept? transects?) * frequency of monitoring? (monthly, annually,...?) * conducted by? (professional or volunteer)? * results reported by maps? Data tables? Presence/absence? Water Quality - describe on-going and future monitoring to support aquatic plant management plan * water clarity and/or chlorophyll to evaluate shift from macrophyte- dominated to algae-dominated? dissolved oxygen measurements to evaluate potential for fish kills during and after treatment? * Frequency of monitoring? * Professional or volunteer? Early Response - describe planned activities (one paragraph each): . Actions: for example - hand-pulling or benthic mats as individual plants or small beds ofreinfested target species (frequency/schedule, identifY how linked to monitoring) . Educational programs: for example - exotics and vectors of transport Source Management - describe planned activities (one paragraph per) . signage/pamphlets at local launches . boat/prop inspections . strategies for reducing sediment load to lake (list and brief description of proposed strategies) - if not, indicate why this would not be efficient use of resources/effort (not contributing to invasive plant problem, etc.) Evaluation of Efficacy (Did it work?) - brief (one-paragraph summary) . will fisheries impacts be evaluated and how . user surveys planned? (did people think it was successful?) . * o o o . 41 Section 7: State Assistance Contract Information Once a project has been selected for funding, DEC will notify successful applicants that they must execute a formal NY State Assistance contract. Upon notice of a potential award, the grantee will be required to submit, within 60 business days of receipt of the notice, the following items: 1. Vendor Responsibility Questionnaire 2. Authorizing Resolution; J. Project Scope of Work; 4. Project Budget; 5. Contract Signature Page; 6. Signature Page Acknowledgment form. Vendor Responsibility Questionnaire The Vendor Responsibility Questionnaire is only required if a grant equals or exceeds $100,000. Municipalities are exempt from this requirement. Authorizing Resolutions As part of the application process, an original or certified copy of a resolution is required from the governiri.g body of the municipalitylNFP designating by title the individual delegated responsibility to act on behalf of the municipality/not-for-profit in all matters related to State Assistance, including authority to file the application, execute the State Assistance contract, submit project documentation, and otherwise act for the goveming body in all matters related to the project and to the State Assistance contract. If the resolution submitted as part of the grant application authorizes the same individual to enter into and sign the State Assistance contract in addition to submitting the application, an additional resolution may not be required. The sample resolution in Section 5 serves both purposes. If any changes have occurred that would result in the designated individual no longer having the authority to act on behalf of the municipality/not- for-profit, a new resolution must be submitted. Scope of Work . The Scope of Work is a succinct description of the work to be performed to accomplish the project goals and objectives. It will become a formal component of the State Assistance contract as Schedule 1. The Scope of Work will form the basis for the State Assistance contract between the applicant and the DEC that allows for payment for eligible project costs, and will contain specific, detailed information as to what the project is attended to accomplish. It is derived directly from the project narrative of the approved grant application. The Scope of Work also provides a mechanism for tracking and evaluating progress of project implementation. The Scope of Work is prepared by the applicant and approved by DEC. Any differences between the project narrative from the grant application and the Scope of Work must be approved by DEC. 42 Final approval of the State Assistance contract for the selected project will be based on the completed Scope of Work. For all Aquatic Invasive Species Eradication Grants, the work plan must include completion and submission of a fInal report that describes the project and documents the results of the eradication effort achieved. Project Budget The project budget is a detailed description of how both applicant funds and state funds will be used to accomplish the project goals and objectives. The project budget will become. a formal component of the State Assistance contract as Schedule 2. The project budget should be prepared in the same format as the budget in the grant application. The project budget is prepared by the applicant and approved by DEC. Any differences between the budget from the grant application and the Project Budget included in the State Assistance contract must be approved by DEC. Contract Signature Page The successful applicant will be sent the State Assistance contract. Once the Scope of Work and Project Budget (Schedules I and 2) are complete and approved, the applicant must submit six contract signature pages with original signatures. Signature Page Acknowledgment Form The Signature Page Acknowledgment form is a notarized form authenticating the signature of the individual signing the contract signature page. Six original acknowledgment forms, one to accompany each signed contract signature page, must be submitted. The dates on the Contract Signature Page and the Signature Page Acknowledgment Form must be the same. If they are not, all six contract pages must re-signed and re-authenticated. State Environmental Quality Review Act (SEQRA) and Other Permit Requirements A New York State Assistance contract for an Aquatic Invasive Species Eradication Grant Project cannot be executed until the applicant, as sponsoring agency, has complied with the State Environmental Quality Review Act (6NYCRR, Part 617). Applicants will need to submit documentation that the requirements of SEQRA for the project have been met. If it is determined that the project is classifIed as Type II, submit a letter stating this determination to the Regional Permit Administrator. If it is determined that the project will not have a significant adverse impact on the environment (negative declaration), submit the negative declaration document to the Regional Permit Administrator. If an environmental impact statement was prepared for the project, submit a copy'ofthe SEQRA fmdings statement. It is not necessary that all other permits be obtained before executing the contract. However, failure to obtain necessary contacts will result in the contract being voided. . 43 Section 8: Minority and Women-owned Business Enterprises (M/WBE)/Equal Opportunity (EEO) > Pursuant to article 15-A of the Executive Law, and any applicable regulations promulgated thereunder, successful applicants for State assistance programs must implement a comprehensive Minority- and Women- Owned Business Enterprises-Equal Employment Opportunity (MlWBE-EO) program when the requested assistance amount equals or exceeds $25,000 for equipment services and supplies; or if the requested assistance amount equals or exceeds $100,000 for the acquisition, construction, major repair or renovation of real property. Additionally, applicants will ensure to the fullest extent possible that the Affirmative Action (A.A.) and EEO requirements of Title VI of the Civil Rights Act of 1964 and any applicable federal rules and regulations are applied to federal funds for prime contracts or subcontracts for construction, equipment, supplies and services. Note: There are no monetary thresholds for the implementation of an MlWBE-EEO program when the state assistance program is partially or wholly federally funded. The following MlWBE-EEO "Fair Share" goals have been established. DEC Regions 1 and 2 (New York City and Long Island) MBE WBE EEO (Minority) EEO (Female) 21.5 percent 20.5 percent 10.0 percent 10.0 percent DEC Regions 3-9 MBE WBE EEO (Minority) EEO (Female) 8.8 percent 8.8 percent 10.0 percent 10.0 percent The applicant must prepare and submit an MlWBE-EEO Work Plan at the time the project work plan is prepared for the State Assistance contract. The MlWBE-EEO Work Plan consists of the following: 1 . Policy Statement . This is a statement that commits the applicant/recipient ofthe federal/state assistance contracts to carry out the intent of the MlWBE-EEO Program as a result of the expenditure of public funds. This statement should acknowledge the intent of the federal/state assistance contract applicant/recipient to develop a comprehensive MlWBE-EEO program that assures the meaningful participation of minority and women's business enterprises in contracting. It should 44 also assure the meaningful participation of minorities and women in the workforce associated with the project. The program applicant/recipient is required to develop this brief policy statement. . Affirmative Action Representative The local government is responsible for administering a comprehensive M/WBE-EEO program and must designate someone to serve as the Affirmative Action (A.A.) representative. The governing body should make the designation through resolution or other official means. . Project Description The program applicant is to identify the nature of the work involved in the project funded by the assistance contract. A brief description of the component parts of the project to be funded will satisfy this element of the Work Plan. It is important that the Engineering/Construction components be included in the project description. . Contact Person Kenneth H. Wilson Minority Business Specialist NYS Department of Environmental Conservation Office of MinoritylWomen's Business Program 625 Broadway Albany, New York 12233-5027 Phone: (518) 402-9311 FAX: (518) 402-9023 ISEG RFP FINAL dtd 040915Q APR 07 45