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RESOLUTION 2007-411
ADOPTED
DOC ID: 2819
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2007-411 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
APRIL 24, 2007:
RESOLVED that the Town Board ofthe Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute the Data Sharinl! MOU Al!reement between the
Town of South old and the New York State Dept, of Motor Vehicles in connection with
rel!istration information inquiries involving Justice Court violations, subject to the approval of
thc Town Attorney.
('~r~a2f-~tJ...
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Albert Krupski Jr., Councilman
SECONDER: William P. Edwards, Councilman
AYES: Evans, Wickham, Ross, Edwards, Russell, Krupski Jr.
B..".
.... .
,
New York State Department of Motor Vehicles
DATA SHARING MOU
Town of Southold
Town of Southold , requests information pertaining to
, hereinafter referred to as
Reqistration Information Inquiries
and the New York State department of Motor Vehicles (hereinafter referred to as DMV) agrees to share such data.
Therefore, Town of Southold and DMV set forth their mutual understanding as follows:
Town of Southoid acknowledges that 18 U.s.c. Sec. 2721 et seq. (also known as the "Federal
Driver's Privacy Protection Act" or "DPPA") permits government agencies, and private persons or entities acting on behalf
of a government agency, to have access to personal information from Motor Vehicles records for use in carrying out
agency functions. Town of Southold agrees to fully comply with all provisions of the DPPA.
If Town of Southold shares personal information obtained from DMV records,
Town of Southold wili obtain an agreement from the recipient for each time such data is shared.
The agreement wiil identify the recipient and specify the recipient's DPPA Permissible Use for the information.
Town of Southold will retain the agreement obtained from the recipient for FIVE YEARS
after the date on which DMV records are shared with the recipient. Such agreement wili be made avaiiable to DMV staff
for audit purposes.
The location where Town of South old
Address: 53095 Route 25, PO box 1170
City: Southold
will keep records of such agreements is:
Telephone:
E-mail Address:
631-765-1852
State: New York Zip:
Christine Stulsky
Fax: 631-765-3898
11971
Contact Person:
Town of South old
wili notify DMV In writing, within 5 business days if there is any change in
Town of Southoid has provided in this agreement.
will fiie a replacement for this MOU within 5 business days of any such
the information
Town of Southold
request by DMV.
MV-15D5 (5/05)
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Town of Southold
,and any subsequent recipients, will develop safeguards to prevent the
DMV data from being acquired or used by unauthorized parties. If
Town of Southold
, or any
subsequent recipient, discovers that an unauthorized party has acquired or used DMV data, it will notify DMV's Audit
Services Unit within one business day. Notification should be sent to:
Edward Wade
DMV
Audit Services
6 Empire State Plaza, Room 321A
Albany, NY 12228
Any recipient of the data will defend, hold harmiess, and indemnify DMV and its empioyees or agents from all claims
actions, damages, or losses which may be brought or alleged against them for the recipient's negligent, Improper or
unauthorized use or dissemination of information provided by DMV.
DMV will not be responsible for any omissions or errors in the data furnished to any recipient.
This agreement will continue until terminated, or until it is replaced by a successor MOU as provided herein.
The Commissioner of the Department of Motor Vehicles, or
Town of Southold
may terminate this agreement at his/her discretion.
Additionai terms of this agreement, including the specific data being shared, are as follows:
Batch Registration Inquiries: Town of Southold will submit records containing plate numbers and optional
registration classes. DMV will then provide the following current registration information: name, address, date of
birth, gender, vehicle description, expiration date and current registration status (expired, suspended, etc.).
Scofflaw and Suspension: Town of Southold will submit records containing jurisdiction code, plate number,
registration class, name, case number, and the effective dates of the scofflaw or the suspension or the compliance
date of suspension clearance. DMV will add the scofflaw or suspension information to the registration record or clear
suspension information from the registration record, and then will provide the following current registration
information: name, address, date of birth, gender, vehicle description, expiration date, effective date of the
scofflaw/suspension, and status of the registration record.
(Print Name)
nifies agreement with this Memorandum of Understanding:
TOWN OF SOUTHOLD/Supervisor
(Agency/Title)
April d.!i. 2007
(Date)
Scott A.
.
(Signature)
(Agency/Title)
(Date)
(Print Name)
.
MV-15DS (5/05)
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