HomeMy WebLinkAboutElizabeth Field Airport Amendment to Grant
ORIGINAL
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Contract No. FA-EA
Elizabeth Field Airport
Fishers Island, NY
AMENDMENT NO. 1 TO GRANT AGREEMENT FOR PROJECT NO. 3-36-0029-11-04
WHEREAS, the Federal Aviation Administration (herein after referred to as the "FAA") has determined it to be in the
interest of the United States that the Grant Agreement between the FAA, acting for and on behalf of the United States of
America and the Town of Southhold, hereinafter referred to as the "Sponsor"), accepted by said Sponsor on the 16th day
of August, 2004 and amended as hereinafter provided.
NOW THEREFORE, WITNESSETH:
That in consideration of the benefits to accrue to the parties hereto, the FAA on the behalf of the United States, on one
part, and the Sponsor, on the other part, do hereby mutually agree as follows:
That the maximum amount of the obligation of the United States as set forth in Paragraph I of the terms and conditions
of the Grant Agreement is hereby increased from $477,850.00 to $508,188.00 (increase by $30,338.00).
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to said Grant Agreement to be duly
executed as of the 8th day of January, 2007.
UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION
~~~
By
(Name) Steven M. Urlass
Manaqer, New York Airports District
Office
(Title)
FAA Form 5100-38 (10-89) Page I
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Proiect No.3-36-0029-11-04
Elizabeth Field Airport
Fishers Island, NY
TOWN OF SOUTHOLD
/ame of Sponsor)
By ~~v/
KIERANM.CORCORAN SCott A. Russe 1
QUA~~~DINSUFFOLKCOUNTY Title Supervisor
ARY #02C06119838
(SE~IfGMISS.'ON EXPIRES DEC. 6. 2Vg
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Attest: " ; A; "
Title:\, / A-ss~'-
TOHl
~
CERTIFICATE OF SPONSOR'S ATTORNEY
I, Lori Hulse Montefusco , acting as Attomey for Town of Southold
(hereinafter referred to as "Sponsor") do hereby certify:
That I have examined the foregoing Amendment to Grant Agreement and the proceedings taken by said Sponsor
relating thereto, and find that the execution thereof by said Sponsor has been duly authorized and is in all respects
due and proper and in accordance with the laws of the State of New York and further that, in
my opinion, said Amendment to Grant Agreement constitutes a legal and binding obligation of the Sponsor in
accordance with the terms thereof.
Dated at Southold, NY this
2007
I '\-f1
day of
March
FAA Form 5100-38 (10-89)
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GRANT AGREEMENT
U. S. Dsp8rtment
of Transportation
FedaliJl Avhlt/on
AdmlnlslniUon
7/27/2004
3-36-0029-11-04
Date of Offer
Project Number
RECIPIENT: Town of Southhold
(Herein called Sponsor)
AIRPORT:
ELIZABETH FIELD AIRPORT.IllIZW:lf~ FISHERS ISLAND, NEW YORK
OFFER
THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON 815HALf OF THE UNITED STATES, HERE8Y OFFERS AND AGREES to pey,
as the United States' shin of 9li peroent ef the allowable oosts ineuned in accomplishing the project conslsllng of the following:
Construel Apron (37.500 S.F.) end Taxiway Stub (180 L.F. x 25 L.F.) including Grading. Drainage .nd Mar1<ings
See Attached Special eondliions
as more particularly described in the Project Application dated 4(7104
The maximum obligation of the United States payable under this Oller shall be
$477,850
For lhe purpose of any future grant amendments which mey increase the foregoing maximum obligation of the Uniled stales under provisions of
Section 47108(b) of TIlle 49 U.S.C" the following amounts are beln9 specified for this PUl]lose:
$477,850
lor airport development
for land, and
fer planning:
This offer 15 made in accordance with and for lhepoJlpose of carrying oul the provisions of Tille 49, United Stales Code, herein call~d Tille
49 U.S.C. Acceptance and execution 01 this offershall comprise a Grant Agreement, as provided by Title 49 U.S. C., constituting the
contractual obligations and rights of the United States and the Sponsor.
UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION
Manager
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Special Conditions
1. The Exhibit "Au set forth in Project Application dated 417104, for AlP
Project No. 3-36-0029-11-04, is incorporated herein by reference and
made a part hereof.
2. The sponsor agrees to perform the following:
1. Furnish a construction management program to FAA prior to the start of
construction which shall detail the measures and procedures to be used to
comply with the quality control provisions of the construction contract,
including. but not limited to, all quality control provisions and tests required by
the Federal specifications. The program shall include as a minimum:
a. The name of the person representing the sponsor who has overall
responsibility for contract administration for the project and the authority to
take necessary actions to comply with the contract.
b. Names of testing laboratories and consulting engineer firms with quality
control responsibilities on the project, together with a description of the
services to be provided.
c. Procedures for determining that testing laboratories meet the requirements
of the American Society of Testing and Materials standards on laboratory
evaluation, referenced in the contract specifications (D3666, C1077).
d. Qualifications of engineering supervision and construction personnel.
e. A listing of all tests required by the contract specifications. including the
type and frequency of tests to be taken, the method of sampling, the
applicable test standard. and the acceptance criteria or tolerances permitted
for each type of test.
f. Procedures for ensuring that the tests are taken in accordance with the
program, that they are documented daily, that the proper corrective actions,
where necessary, are undertaken.
2. Submit at completion of the project, a final test and quality control report
documenting the results of all tests performed, highlighting those tests that
failed or did not meet the applicable test standard. The report shall include the
pay reductions applied and reasons for accepting any out-of-tolerance
material. An interim test and quality control report shall be submitted, if
requested by the FAA.
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3. Failure to provide a complete report as described in paragraph 2, or
failure to perform such tests, shall, absent any compelling justification, result in
a reduction in Federal participation for costs incurred in connection with
construction of the applicable pavement. Such reduction shall be at the
discretion of the FAA and will be based on the type or types of required tests
not performed or not documented and will be commensurate with the
proportion of applicable pavement with respect to the total pavement constructed
under the grant agreement.
4. The FAA, at its discretion, reserves the right to conduct independent
tests and to reduce grant payments accordingly if such independent tests
determine that sponsor tests results are inaccurate.
3. For a project to replace or reconstruct pavement at the airport, the sponsor
shall implement an effective airport pavement maintenance management
program as required by Airport Sponsor Assurance Number 11. The sponsor
shall use such program for the useful life of any pavement constructed,
reconstructed, or repaired with Federal financial assistance at the airport. As
a minimum, the program must conform with the provisions in the following
outline entitled "Pavement Maintenance Management Program."
"Pavement Maintenance Management Program"
An effective pavement maintenance management program is one that details
the procedures to be followed to assure that proper pavement maintenance,
both preventive and repair, is performed. An airport sponsor may use any
form of inspection program it deems appropriate. The program must, as a
minimum, include the following:
1. Pavement Inventory. The following must be depicted in an appropriate
form and level of detail:
Location of all runways, taxiways and aprons
Dimension
Type of pavement
Year of construction or most recent major rehabilitation
For compliance with the Airport Improvement Program assurances, pavements
that have been constructed, reconstructed, or repaired with Federal financial
assistance shall be so depicted.
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2. Inspection Schedule
a_ Detailed Inspection. A detailed inspection must be performed at least
once a year. If a history of recorded pavement deterioration is available, Le.
Pavement Condition Index (PCI) survey as set forth in Advisory Circular
150/5380-6, Guidelines and Procedures for Maintenance of Airport
Pavements. the frequency of inspections may be extended to three years.
b. Drive-by Inspection. A drive-by inspection must be performed a
minimum of once per month to detect unexpected changes in the pavement
condition.
3. Record Keeping. Complete information on the flndings of all detailed
inspections and on the maintenance performed must be recorded and kept on
file for a minimum of fIVe years. The types of distress, their locations, and remedial
action, scheduled or performed. must be documented. The minimum
information to be recorded is listed below.
a. inspection date
b. location
c. distress types
d. maintenance scheduled or performed
For drive-by inspections. the date of inspection and any maintenance
performed must be recorded.
4. Information Retrieval. An airport sponsor may use any form of record
keeping it deems appropriate, so tong as the information and records
produced by the pavement survey can be retrieved to provide a report to the
FAA as may be required.
5_ Reference. Refer to Advisory Circular 150/5380-6, Guidelines and
Procedures for Maintenance of Airport Pavements, for specific guidelines and
procedures for maintaining airport pavements and establishing an effective
maintenance program. Specific types of distress, their probable causes,
inspection guidelines, and recommended methods of repair are presented.
FISc1104
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ACCEPTANCE
The Sponsor agrees to aCGomplish the project in compliance with the terms and conditions contained herein and in
lne document "Masler "",reement on Tenns end CondKions of Accepting Airport Improvement Program Grants" dated
6/19/2002,
Executed this I ~ day ~ ~ j
'lo b i Town of SoUlhhold
, .
Name of Sponsor
Attest
Signature of sponsor's Designated Official Representative
Title
Title
CERTIFICATE OF SPONSOR'S ATTORNEY
I,
in my
, acting as AIlomey for the Sponsor do hereby (:enify: Thai
red to enter into the foregoing Grant "",reement under the laws of the State of
. Further, I have examined the foregoing Grant Agreement, and
the actions lake by said Sponsor relating thereto. and find that the acceptance thereof by saidSponsor and
Sponso(s official representative has been duly autholized and thai the ell9Cution thereof is in all respects due and
proper and in accordance with the laws of the said State end Trtle 49 U.S.C. In addition, for grants involving projects
to be eanied out on property not owned by the sponsor. there are no legal impediments that will pttlvent full
perfo ce by the Sponsor. Further. it is my opinion that the said Grant Agreement<:onstitutes a legal and binding
oblig on of the 0 'n accordance e terms thereof.
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Date I
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\ oe:MATM ENT OF TRANSPORT"TION - FWt!RAt......../irION ADM INIS'11lA."nON
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PART III. BUDGET INFORMATION - CONSTRUCTION
SECTION A . GENERAL
1. Federal Domestic Assistance Catalog No. ............ 20-106
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2. Functional or Other Breakout :l-3&-0029.11-<>4
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SECTION B . CALCULATION OF FEDERAL GRANT
Use only for revisions
10131
I,;ost ';laSSI1ICa Don Amount
La18StApprove AOJUsvne nt Kequlreo
Amount ... or I-I
1. Administrative expense $ S $ $3.934.00
2. preliminary expense $0
3. Land, structures, right-of-way $0.00
4. Architectural engineering basic fees $0.00
S. Other architectural engineering fees $0.00
6. Project inspection fees $79.539.00
7. Land development so
8. Relocation expenses SO.OO
9. Relocation payments to individuals and businesses $0
10. Demolition and removal $0.00
11. Construction and project improvement $419.527.00
12. Equipment $0.00
".
13. Miscellaneous $0.00
14. Total (Lines 1 through 13) $503.000.00
15. Estimated Income (if applicable) $0
16. lIIetProjectAmount(Line 14 minus 15) $503.000.00
17. Less: Ineligible elCcluslons $0
18. Add: Contingencies $0
19. Total ProjectAml (EXcluding rehabilitation grants) $503.000.00
20. Federal share requested on Line 19 $477.850.00
21. Add: Rehabilitation grants requested (100 percent) $0
22. Total Federal grant requested 95% $477,850.00
23. Grantee share 2.5% $12,575.00
24. Othe r sha res 2.5% $12,575.00
25. Total Project (Lines 22, 23, and 24) $ $ $ $503,000.00
FMFolm5100-100
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SECTION C . EXCLUSIONS
Ineligible for Excluded from
Classification Participation Contingency provision
26. (1) (2)
a. $ $
b.
.
c.
d.
e.
f.
g. Totals $ $
SECTION D . PROPOSED METHOD OF FINANCING NON-FEDERAL SHARE
. .
27. Grantee Share $ $12,575.00
a. Securities 0
b. MortgageS 0
c. Appropriations (by applicant) 0
d.Bonds 0
e. rax Levies 0
f. Non Cash 0
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g. Otller (Explain) 0
h. TOTAL-Grantee Share $12,575.00
28. Other Shares
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a. State $12,575,00
b.Otller 0
c. Total Other Shares $12,575.00
29. TOTAL $ $25,150.00
SECTION E . REMARKS
FAA Form 510<>-100
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