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Home My WebLink AboutTB-11/08/2006 ELIZABETH A. NEVILLE TOWN CLERK Town Hall, 53095 Main Road PO Box 1179 Southold, NY 11971 Fax (631) 765-6145 Telephone: (631) 765 - 1800 southoldtown .northfork.net REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD SOUTHOLD TOWN BOARD REGULAR MEETING MINUTES November 8, 2006 7:00 PM A Regular Meeting of the Southold Town Board was held Wednesday, November 8, 2006 at the Meeting Hall, 53095 Main Road, Southold, NY. Supervisor Russell opened the meeting at 7:00 PM with the Pledge of Allegiance to the Flag. Attendee Name Organization Title Status Arrived Albert Krupski Jr. Town of South old Councilman Present 4:00 PM William P. Edwards Town of South old Councilman Present 4:00 PM Daniel C. Ross Town of Southold Councilman Present 4:00 PM Thomas H. Wickham Town of South old Councilman Present 4:00 PM Louisa P. Evans Town of South old Justice Present 4:00 PM Scott Russell Town of Southold Supervisor Present 4:00 PM Elizabeth A Neville Town of Southold Town Clerk Present 4:00 PM Kieran Corcoran Town of Southold Assistant Town Attorney Present 4:00 PM I. ReDorts 1. Recreation Monthly Report September 2006 2. Supervisors Budget Report September 2006 3. Land Tracking Report 3 rd Quarter 4. Southold Animal Shelter Monthly Report August 2006 5. Southold Animal Shelter Monthly Report Page I November 8, 2006 Town of Southold Board Meeting Minutes September 2006 6. Island Group Claim Lag Report 10/1/05 - 9/30/06 II. Public Notices III. Communications 1. AAA NY Community Traffic Study Awards Program Gold A ward IV. Discussion 1. 9:00 AM Philip Beltz Cottages at Mattituck update Hamlet Stakeholder Involvement Youth Bureau (tentative) 2. Solid Waste Plant: Preparation of RFP Councilman Ross 3. Illegal Temporary and Off Premises Signs Enforcement/Code Changes? - Supervisor Russell 4. Peconic Recreation Center - Building Repairs James McMahon 5. 9:30 AM Update on PODs Councilman Wickham & Mark Terry 6. Planning Board and ZBA Training Patricia Finnegan 7. Status Updates - Acceptance of water map - Traffic Study - Budget for Abandoned Boat Removal Page 2 November 8, 2006 Town of Southold Board Meeting Minutes 8. 1:00 PM Executive Session Property Acquisition - Melissa Spiro 9. Proposed Amendment to Chapter 144 V. Minutes Aooroval 1. Tuesday, October 03, 2006 2. Tuesday, October 17,2006 VI. Resolutions 1. Statement SUPERVISOR RUSSELL: Please rise and join with me in the Pledge of Allegiance to the Flag. Would anybody like to come up and address the issues on the agenda? Mrs. Egan. JOAN EGAN: Good evening, everybody. Joan Egan. I am working off the one from this morning, so I hope you will bear with, alright? I didn't have time to review this. Item 840. SUPERVISOR RUSSELL: Yes? MS. EGAN: That is a day trip? SUPERVISOR RUSSELL: Those are daytrips to Jamesport. MS. EGAN: Uh huh. SUPERVISOR RUSSELL: And they are required, actually. PSD's, public safety dispatchers are required to take on going training with regards to emergency management etc. MS. EGAN: And you do feel that it is necessary? SUPERVISOR RUSSELL: To send them to Jamesport? Absolutely. MS. EGAN: I don't understand 841. SUPERVISOR RUSSELL: That was actually, we had received money to the tune of $100,000 for a road related improvements. That is what they call the New York state multi-modal grant, along with $80,000 we had in house, as part of a committed fund to do some capital, I am sorry, for some drainage projects particularly up at Westphalia in Mattituck for storm-water mitigation to keep it from going into the creeks and the bays. MS. EGAN: Oh, good. Okay. Page 3 November 8, 2006 Town of South old Board Meeting Minutes SUPERVISOR RUSSELL: And that is just an in-house accounting procedure. MS. EGAN: And 842 is part of that also, correct? SUPERVISOR RUSSELL: Yes, that is. MS. EGAN: Good. 843, I don't think that that is a necessary trip. I really don't. You all will be going away in January, this can be done by telephone or computer. That is how I feel. SUPERVISOR RUSSELL: Just as a point of clarification, that actually in Melville and I find that people only go to Melville when they have to, so I would imagine she has some continuing education requirements. MS. EGAN: Well, I think she has enough to do here, especially in regard to that phone meeting that was done last week which I still feel deep down was illegal and wrong and cruel. Oh, the 844, C & S Engineers. Where are they from? JUSTICE EVANS: C & S is from Connecticut. It is for the airport on Fishers Island. SUPERVISOR RUSSELL: It is a firm from Connecticut and that is for lighting at the Fishers Island airport. And that, I believe, is paid for by the F ederal Aviation Administration. MS. EGAN: So we are better off to use somebody from Connecticut rather than locally here? JUSTICE EVANS: Well, they are closer. Transportation costs... MS. EGAN: Speak up. SUPERVISOR RUSSELL: The problem is that when you try to use a firm from Long Island, it really exacerbates the costs because of the transportation of materials etc to come from this side as opposed to the three minute trip from the Connecticut shoreline. MS. EGAN: Good. SUPERVISOR RUSSELL: Trying to save the taxpayers money. MS. EGAN: Now the audit on 847, where are they located? SUPERVISOR RUSSELL: I am sorry? MS. EGAN: 847. SUPERVISOR RUSSELL: That is the firm that does the audit, that is the independent auditor that does the audit ofthe Town's records. MS. EGAN: And where are they from? Page 4 November 8, 2006 Town of Southold Board Meeting Minutes SUPERVISOR RUSSELL: I believe they are located in Melville. MS. EGAN: You don't have a firm out here that can do it? SUPERVISOR RUSSELL: Well, the idea is to go farther a field to get an independent auditing firm that has no connection to a Town fiscal officer or any member or significant individual from the Town. MS. EGAN: Good point. Oh, now on item 851 in regard to police and there are quite a few things in regard to police here, did you ever find out about that inoculation? SUPERVISOR RUSSELL: I thought you did and told me about it. That is how I found out, from you. MS. EGAN: I never was really positive that I did get the correct answer. I think I spoke with one of the secretary's up there and she did say that, it still never was clear in my head that that $3,300 should have been put from inoculations to the on line for the tires or something. Well, I don't know. SUPERVISOR RUSSELL: Yeah, I believe you raised a good issue of whether shouldn't the insurance company be paying for that, since we are insured. MS. EGAN: Yeah. I am not sure either. Now, the item 853, we sure are spending an awful lot of money which I think Mr. Carlin brought up at the last meeting, you know, for the Laurel Lake and the park and still nothing positive done for the senior, for the recreation center here. But that is further down the line. Now I see Mr. Reisenberg and I am not going to attempt, I will attempt, Tomaszewski; yeah, I think they are going away for a couple of things and again, I don't know that these trips are necessary. Doesn't strike the people outside as good. SUPERVISOR RUSSELL: Just as a clarification, those are day trips. They are not staying overnight. They are day trips. They will be, the town will be picking up the cost of their lunch but.. .. MS. EGAN: Oh, I know we pick up the cost... SUPERVISOR RUSSELL: Of their lunch but there IS no junket here, it IS a day trip. Particularly when you have to go to Hauppauge. MS. EGAN: Now, we, on item 858; we are retiring a dispatcher. Are we replacing that dispatcher? SUPERVISOR RUSSELL: We already have. MS. EGAN: Wonderful. Page 5 November 8, 2006 Town of South old Board Meeting Minutes SUPERVISOR RUSSELL: And that is going to be a big lose to the Town. I will talk about that later, to lose a guy like Claude. MS. EGAN: I believe I read in the paper that the budget modification was changed for the police department. And I think that was a very, very foolish thing to do. You have enlarged the town in many areas; is your head falling off, Mr. Ross? And you need more police and you need them behind you. Shouldn't be against them. And that is shame on all of you who did that. And I believe you will regret it in many different ways. I didn't see anything on this agenda for the highway department. Is there anything on the new, the one that you did today? Later? SUPERVISOR RUSSELL: I don't think that we did any highway business today. I don't think we had any specific agenda item regarding highway business today. Obviously we have a budget to hear later and he is a big component of that budget but, I don't think there is any specific item, any housekeeping or anything of any kind for the highway department today. MS. EGAN: And we are still spending on item 863 a tremendous amount on the dump. And I understand, I see that Mr. Bunchuk, yeah, 864, that he is traveling to Syracuse for two days. He treats himself pretty well for his trips and I don't think that's necessary. SUPERVISOR RUSSELL: Have you ever been to Syracuse in November? I have, when I wrestled in college. MS. EGAN: I have also, football games. Well, okay on that. Item 865, I think we need more police men. Money well spent there. And I guess that would take an act of Congress to change the thing for the program for the aging. You know how I feel about that. What is the enhanced, 872, the enhanced 91 I program? SUPERVISOR RUSSELL: That is an integrated emergency 911 system. It is integrated in that it is actually a county program that the town is participating in and that is the enhanced 911 computer based, emergency services. GIS based emergency calls. MS. EGAN: Good. Incidentally, not all the phones are working properly at the police station. You said you thought they had gotten up to the 60's, I said maybe the 80's. And 873? SUPERVISOR RUSSELL: The emergency inter-municipal agreement? MS. EGAN: Yeah. SUPERVISOR RUSSELL: Actually, the county of Suffolk is providing some items of need to Southold Town, such as a generator for Fishers Island for its emergency shelter there. They require an inter-municipal agreement because they said, we will give you the generator but we want to make sure it is being maintained. So that is all part and parcel to several joint efforts between myself and this Board and the county on emergency management. Page 6 November 8, 2006 Town of Southold Board Meeting Minutes MS. EGAN: Now, on item 876, those bid acceptances for cars from the police department, we didn't send one over to one ofthe schools, I guess. Huh? SUPERVISOR RUSSELL: They didn't express any interest. MS. EGAN: Did you try? SUPERVISOR RUSSELL: I did not. I believe that we had someone reaching out and calling. MS. EGAN: Oh, okay. Thank you. SUPERVISOR RUSSELL: Would anybody else like to comment on any item? (No response) Okay, let's get to business. 2006-838 CATEGORY: DEPARTMENT: Audit Town Clerk Approve Audit 11/8/06 RESOLVED that the Town Board ofthe Town of South old hereby approves the audit dated November 8. 2006. '" Vote Record - Resolution REs..2006-838 Yes/Aye NolNay Abstain Absent 0 Adopted AJbeTtKl1Jpski Jr. Voter 0 0 0 0 0 Adopted as Amended William P. Edwards Voter 0 0 0 0 0 Defeated Daniel C. Ross Voter 0 0 0 0 0 Tabled Thomas H. Wickham Seconder 0 0 0 0 0 Withdrawn Louisa P. Evans Initiator 0 0 0 0 Scott Russell Voter 0 0 0 0 2006-839 CATEGORY: DEPARTMENT: Set Meeting Town Clerk Next Meeting 11/21/06 RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Tuesday, November 21,2006 at the Southold Town Hall, Southold, New York at 4:30 P. Moo Page 7 November 8, 2006 Town of Southold Board Meeting Minutes ./ Vote Record - Resolution RES-2006~839 Yes/Aye l'l()/Nay Abstain Absent Ii'! Adopted Albert Krupski Jr. Voter Ii'! 0 0 0 0 Adopted as Amended William P. Edwards Voter Ii'! 0 0 0 0 Defeated Daniel C. Ross Voter Ii'! 0 0 0 0 Tabled Thomas H. Wickham Seconder Ii'! 0 0 0 0 Withdrawn Louisa P. Evans Initiator Ii'! 0 0 0 Scott Russell Voter Ii'! 0 0 0 2006-840 CATEGORY: DEPARTMENT: Attend Seminar Police Oept Grant Permission to Public Safety Dispatchers Bryan Weingart and Mark Zaleski to Attend Dispatcher Training Emergency Communications Instructor Course RESOLVED that the Town Board of the Town of South old hereby erants permission to Public Safety Dispatchers Bryan Weineart and Mark Zaleski to attend a seminar for Dispatcher Trainine Emereencv Communications Instructor Course eiven bv the National Emereencv Communications Institute and hosted bv the Riverhead Town Police Department at the Georee A. Youne Community Center. Main Road. Jamesport. NY commencing on Monday. December 11. 2006 through Wednesday, December 13, 2006. Travel to be by Town vehicle. All expenses for registration to be a legal charge to the 2006 General Fund Whole Town budget (A.3020.4.600.400). ./ Vote Record ~ Resolution RES~2006-840 Yes/Aye No/Nay Abstain Absent Ii'! Adopted Albert Krupski Jr. Initiator Ii'! 0 0 0 0 Adopted as Amended William P. Edwards Voter Ii'! 0 0 0 0 Defeated Daniel C. Ross Voter Ii'! 0 0 0 0 Tabled Thomas H. Wickham Voter Ii'! 0 0 0 0 Withdrawn Louisa P. Evans Seconder Ii'! 0 0 0 Scott Russell Voter Ii'! 0 0 0 2006-841 CATEGORY: DEPARTMENT: Budget Accounting Create Capital Budget -- Stormwater Runoff Mitigation RESOLVED that the Town Board of the Town of South old hereby authorizes the establishment of the foIIowine Capital Proiect in the 2006 Capital Budeet: Capital Project Name: Stormwater Runoff Mitigation Page 8 November 8, 2006 Town of South old Board Meeting Minutes Financing Method: Transfer from General Fund Whole Town Budget: Revenues: H.3505.1O H.503l.30 NYS Multi-Modal Grant lnterfund Transfers $100,000.00 80,000.00 Appropriations: H.8540.2.1 00.1 00 Drainage Capital Outlay Stormwater Runoff Mitigation $180,000.00 .;' Vote Record - Resolution RE8-2006-841 Yes/Aye NolNay Abstain Absent iii Adopted Albert Krupski Jr. Seconder iii 0 0 0 0 Adopted as Amended William P. Edwards Initiator iii 0 0 0 0 Defeated Daniel C. Ross Voter iii 0 0 0 0 Tabled Thomas H. Wickham Voter iii 0 0 0 0 Withdrawn Louisa P. Evans Voter iii 0 0 0 Scott Russell Voter iii 0 0 0 2006-842 CATEGORY: DEPARTMENT: Budget Accounting Fund Stormwater Mitigation Capital RESOLVED that the Town Board of the Town of South old hereby modifies the 2006 General Fund Whole Town budl!:et as follows: From: A.1990A.100.300 Contingent Stormwater/Road End Restoration $ 25,000.00 A.8090.2.200.500 Trustees, Capital Outlay Stormwater Runoff Projects 55,000.00 To: A.9901.9.000.l00 Transfer to Other Funds Transfer to Capital Fund $ 80,000.00 ./ Vote Record - Resolution RES-2006-842 Yes/Aye No/Nay Abstain Absent iii Adopted Albert Krupski Jr. Voter iii 0 0 0 0 Adopted as Amended William P. Edwards Voter iii 0 0 0 0 Defeated Daniel C. Ross Initiator iii 0 0 0 0 Tabled Thomas H. Wickham Voter iii 0 0 0 0 Withdrawn Louisa P. Evans Seconder iii 0 0 0 Scott Russell Voter iii 0 0 0 Page 9 November 8, 2006 Town of Southold Board Meeting Minutes 2006-843 CATEGORY: DEPARTMENT: Attend Seminar Town Attorney Grants Permission to Town Attorney, Patricia A. Finnegan, to Attend the Seminar Entitled "Ethics and Professionalism" At the Hilton Hotel RESOLVED that the Town Board of the Town of South old hereby l!:rants permission to Town Attornev. Patricia A. Finnel!:an. to attend the seminar entitled "Ethics and Professionalism" at the Hilton Hotel in Melville, New York, on November 30,2006. All expenses for registration and travel are to be a charge to the 2006 Town Attorney budget. .,.. Vote Record - Resolution RE8-2006-843 Yes/~y~ NolNay Abstain Absent Ii'! Adopted Al~~l"lKrupskiJr. Voter Ii'! 0 0 0 0 Adopted as Amended William P. Edwards Voter Ii'! 0 0 0 0 Defeated Daniel C. Ross Voter Ii'! 0 0 0 0 Tabled Thomas H. Wickham Seconder Ii'! 0 0 0 0 Withdrawn Louisa P. Evans Initiator Ii'! 0 0 0 Scott Russell Voter Ii'! 0 0 0 2006-844 CATEGORY: DEPARTMENT: Contracts, Lease & Agreements Town Attorney Authorizes and Directs Supervisor Scott A. Russell to Execute the Lump Sum Consultant Agreementfor Design Between the Town of Southold and C&S Engineers, Inc. In the Sum of $78,532.00 RESOLVED that the Town Board ofthe Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Lump Sum Consultant Al!:reement for Desil!:n between the Town of Southold and C&S Enl!:ineers. Inc. in the sum of $78.532.00 in connection with Project No. 3-36-0029-13-06 for airfield lighting project at Elizabeth Field Airport, Fishers Island, New York, subject to the approval ofthe Town Attorney. ./ Vote Record - Resolution RES-2006-844 Yes/Aye No/Nay Abstain Absent Ii'! Adopted AI~ertI<:llJpski Jr. Voter Ii'! 0 0 0 0 Adopted as Amended William P. Edwards Voter Ii'! 0 0 0 0 Defeated Daniel C. Ross Voter Ii'! 0 0 0 0 Tabled Thomas H. Wickham Initiator Ii'! 0 0 0 0 Withdrawn Louisa P. Evans Seconder Ii'! 0 0 0 Scott Russell Voter Ii'! 0 0 0 Page 10 November 8, 2006 Town of Southold Board Meeting Minutes 2006-845 CATEGORY: DEPARTMENT: Employment - FIFD Accounting Accept the Resignation of George Peabody From the Position of Fishers Island Ferryboat Captain In the Fishers Island Ferry District RESOLVED that the Town Board of the Town of Southold hereby accepts the resienation of Georee Peabody from the position of Fishers Island Ferryboat Captain in the Fishers Island Ferry District, effective November 3, 2006. .t' Vote Record - Resolution RES-2006-845 Yes/Aye NolNay Abstain Absent Iil Adopted Albert Krupski Jr. Initiator Iil 0 0 0 0 Adopted as Amended William P. Edwards Seconder Iil 0 0 0 0 Defeated Daniel C. Ross Voter Iil 0 0 0 0 Tabled Thomas H. Wickham Voter Iil 0 0 0 0 Withdrawn Louisa P. Evans Voter Iil 0 0 0 Scott Russell Voter Iil 0 0 0 2006-846 CATEGORY: DEPARTMENT: Litigation Town Attorney Retains Frank A. Isler, Esq., As Special Counsel In the Matter of Mary S. Zupa and Victor J. Zupa V Zoning Board of Appeals of the Town of South old, the Board of Trustees of the Town of South old, and Paradise Point Association, Inc. RESOLVED that the Town Board of the Town of South old hereby retains Frank A. Isler. ESQ.. as Special Counsel in the matter of Mary S. Zupa and Victor J. Zupa v. Zonine Board of Appeals ofthe Town of South old. the Board of Trustees of the Town of Southold. and Paradise Point Association. Inc., which action was filed on October 18, 2006. -/ Vote Record - Resolution RES-2006-846 YeslAye NolNay Abstain Absent Iil Adopted Albert Krupski Jr. Seconder Iil 0 0 0 0 Adopted as Amended William P. Edwards Initiator Iil 0 0 0 0 Defeated Daniel C. Ross Voter Iil 0 0 0 0 Tabled Thomas H. Wickham Voter Iil 0 0 0 0 Withdrawn Louisa P. Evans Voter Iil 0 0 0 Scott Russell Voter Iil 0 0 0 2006-847 CATEGORY: DEPARTMENT: Contracts, Lease & Agreements Accounting Page II November 8, 2006 Town of Southold Board Meeting Minutes Authorizes and Directs Supervisor Scott Russell to Execute an Engagement Letter with Albrecht, Viggiano, Zureck and Company, P.e. RESOLVED that the Town Board of the Town of South old hereby authorizes and directs Supervisor Scott Russell to execute an enl!al!ement letter with Albrecht. Vil!l!iano. Zureck and Companv. P.C. in connection with the Single Audit of the Town of Southold for the year ended December 31, 2006 in the amount of $60,000, all in accordance with the approval of Town Attorney .{' Vote Record - Resolution RE,s"Z006-847 Yes/Aye No/Nay Abstain Absent Ii'! Adopted Albert Krupski Jr. Voter Ii'! 0 0 0 0 Adopted as Amended William P. Edwards Seconder Ii'! 0 0 0 0 Defeated Daniel C. Ross Initiator Ii'! 0 0 0 0 Tabled Thomas H Wickham Voter Ii'! 0 0 0 0 Withdrawn Louisa P. Evans Voter Ii'! 0 0 0 Scott Russell Voter Ii'! 0 0 0 2006-848 CATEGORY: DEPARTMENT: Authorize to Bid Town Clerk Authorize and Direct the Town Clerk to Advertisefor Various Bidsfor the 2007 Calendar Year RESOLVED that the Town Board of the Town of Southold herebv authorizes and directs the Town Clerk to advertise for bids for the followinl! items for 2007: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal/Disposal of Household Hazardous Waste Removal of Scrap Tires from the Transfer Station Town Brown Leaf Bags Town Yellow Garbage Bags Page 12 November 8, 2006 Town of South old Board Meeting Minutes ./ Vote Record ~ Resolution RES-2006-848 y e~t\y~ NolNay Abstain Absent Ii'! Adopted Albert Krupski Jr. Voter Ii'! 0 0 0 0 Adopted as Amended William P. Edwards Voter Ii'! 0 0 0 0 Defeated Daniel C. Ross Voter Ii'! 0 0 0 0 Tabled Thomas H. Wickham Seconder Ii'! 0 0 0 0 Withdrawn Louisa P. Evans Initiator Ii'! 0 0 0 Scott Russell Voter Ii'! 0 0 0 2006-849 CATEGORY: DEPARTMENT: Budget Modification Human Resource Center Modify the 2006 General Fund, Whole Town Budget - HRC RESOLVED that the Town Board of the Town of Southold hereby modifies the 2006 General Fund Whole Town budeet as follows: From: Appropriations: A.6772.1.200.100 Programs for the Aging Personnel Services Part-time Regular Earnings $5,000.00 To: Appropriations: A.6772.1.100.200 Personnel Services Overtime Earnings $5,000.00 ./ Vote Record - Resolution RES-2006-849 Yes/Aye NolNay Abstain Absent Ii'! Adopted AI~ertI<:rups){i Jr. Voter Ii'! 0 0 0 0 Adopted as Amended William P. Edwards Voter Ii'! 0 0 0 0 Defeated Daniel C. Ross Voter Ii'! 0 0 0 0 Tabled Thomas H Wickham Initiator Ii'! 0 0 0 0 Withdrawn Louisa P. Evans Seconder Ii'! 0 0 0 Scott Russell Voter Ii'! 0 0 0 2006-850 CATEGORY: DEPARTMENT: Employment - FIFD Accounting Appoint John Morgan to the Position of a Full Time Purser for the Fishers Island Ferry District RESOLVED that the Town Board of the Town of Southold hereby appoints John Morean to the position of a full time Purser for the Fishers Island Ferry District, effective November 1, 2006, at a rate of$15.86 per hour. Page 13 November 8, 2006 Town of Southold Board Meeting Minutes ./ Vote Record - Resolution RES-2006-850 Yes/Aye ~olNay Abstain Absent Ii:I Adopted Albert Krupski Jr. Initiator Ii:I 0 0 0 0 Adopted as Amended William P. Edwards Seconder Ii:I 0 0 0 0 Defeated Daniel C. Ross Voter Ii:I 0 0 0 0 Tabled Thomas H. Wickham Voter Ii:I 0 0 0 0 Withdrawn Louisa P. Evans Voter Ii:I 0 0 0 Scott Russell Voter 11'1 0 0 0 2006-851 CA TEGORY: DEPARTMENT: Budget Modification Police Dept ModifY the General Fund Whole Town Budget - Police RESOLVED that the Town Board of the Town of Southold hereby modifies the 2006 General Fund Whole Town budl!:et as follows: From: A.1990.4.100.200 To: A.3120.4.400.650 Police Retirement Reserve $13,000.00 Vehicle Maintenance & Repairs $13,000.00 ./ Vote Record - Resolution RES-2006-8S1 Yes/Aye NolNay Abstain Absent Ii:I Adopted Alberti(fupskiJr. Seconder 0'1 0 0 0 0 Adopted as Amended William P. Edwards Initiator 0'1 0 0 0 0 Defeated Daniel C. Ross Voter Ii:I 0 0 0 0 Tabled Thomas H. Wickham Voter 11'1 0 0 0 0 Withdrawn Louisa P. Evans Voter Ii:I 0 0 0 Scott Russell Voter 11'1 0 0 0 2006-852 CATEGORY: DEPARTMENT: Authorize to Bid Data Processing Declare Surplus Computer Equipment and Authorize to Bid RESOLVED that the Town Board of the Town of Southold hereby declares the followinl!: equipment to be surplus equipment: Service Ta / SN 1474273 9WHDH C4XG7 UH1ME AssetNumber Class - 41; Asset - 405 Class = 44; Asset = 2280 Class - 44; Asset - 2312 Class = 44; Asset = 2489 Page 14 November 8, 2006 Town of South old Board Meeting Minutes Desktop Computer UHIML Class = 44; Asset = 2490 Desktop Computer 7BEZB Class - 44; Asset - 2533 Desktop Computer 7VE9X Class = 44; Asset = 2545 Desktop Computer 7VEJ7 Class = 44; Asset = 2546 Desktop Computer CIOAI Class = 44; Asset = 2553 Desktop Computer EY9AX Class = 44; Asset = 2573 Desktop Computer 401033 NA Desktop Computer 11l8930B NA Desktop Computer 3h8930b NA Desktop Computer 4H8930B NA Desktop Computer 6T7930B NA Desktop Computer 7H8930B NA Desktop Computer 8HBJQ NA Desktop Computer BT7930B NA Desktop Computer C4X76 NA Desktop Computer FH8930B NA Desktop Computer FS7930B NA Desktop Computer HG8930B NA Desktop Computer HT7930B NA Desktop Computer lNCQOOB NA Desktop Computer N846469 I 80 I NA Laptop Computer 4XY3701 Class = 44; Asset = 2618 Laptop Computer G02R60 I Class = 44; Asset = 2619 Printer 11-0045788 Class = 46; Asset = 1259 Printer II-A9996 Class = 46; Asset = 2003 Printer 11-0043087 NA Printer II-B5877 NA Printer I1-K0080 NA Printer NA NA Software 5612301546 Class = 42; Asset = 1837 Software 9859404009 Class = 42; Asset = 1838 Software NA Class = 42; Asset = 2093 Software 059-01163 Class = 42; Asset = 2178 Software 269-01139 Class = 42; Asset = 2179 Software 269-056-104 Class = 42; Asset = 2275 Software NA Class = 42; Asset = 2584 Software 239223 Class = 42; Asset = 2667 Software NA Class = 42; Asset = 2698 Software NA Class = 42; Asset = 737 UPS IOC9HND Class = 41; Asset = 2483 Be it further RESOLVED that the Town Board authorizes and directs the Town Clerk to advertise for the sale of same. Page 15 November 8, 2006 Town of Southold Board Meeting Minutes ./ Vote Retord w Resolution RES~2006-852 Yes/Aye 1'J()lNay Abstain Absent 1<1 Adopted Al~ertKrupski Jr. Voter 1<1 0 0 0 0 Adopted as Amended William P. Edwards Voter 1<1 0 0 0 0 Defeated Daniel C. Ross Initiator 1<1 0 0 0 0 Tabled Thomas H. Wickham Seconder 1<1 0 0 0 0 Withdrawn Louisa P. Evans Voter 1<1 0 0 0 Scott Russell Voter 1<1 0 0 0 2006-853 CATEGORY: DEPARTMENT: Contracts, Lease & Agreements Public Works Authorize and Direct Supervisor Scott a Russell to Sign an Agreement with the New York State Office of Parks, Recreation and Historic Preservation, for the Laurel Lake Preservation and Trail Plan RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A Russell to sie:n an Ae:reement with the New York State Office of Parks. Recreation and Historic Preservation. for the Laurel Lake Preservation and Trail Plan, in the amount of $97,5000, subject to the approval of the Town Attorney ./ Vote Record - Resolution RES-2006-853 Yes/Aye NolNay Abstain Absent 1<1 Adopted Albert Krupski Jr. Voter 1<1 0 0 0 0 Adopted as Amended William P. Edwards Voter 1<1 0 0 0 0 Defeated Daniel C. Ross Voter 1<1 0 0 0 0 Tabled Thomas H. Wickham Seconder 1<1 0 0 0 0 Withdrawn Louisa P. Evans Initiator 1<1 0 0 0 Scott Russell Voter 1<1 0 0 0 2006-854 CATEGORY: DEPARTMENT: Attend Seminar Data Processing Grant Permission to Lloyd Reisenberg and Zac Tomaszewski to Attend a Seminar on DND - Domain Naming System Workshop In Commack, NY. RESOLVED that the Town Board of the Town of South old hereby e:rants permission to Llovd Reisenbere: and Zac Tomaszewski to attend a seminar on DND - Domain Namine: System Workshop in Commack. NY on November 20. 2006. from 9:00 a.m. to 4:30 p.m.. All expenses for registration, travel and lodging (if necessary) to be a legal charge to the 2006 Data Processing budget (meetings and seminars). Page 16 November 8, 2006 Town of Southold Board Meeting Minutes <I' Vote Record - Resolution RES-2006-8S4 Yes/Aye NolNay Abstain Absent It! Adopted Albert Krupski Jr. Voter It! 0 0 0 0 Adopted as Amended William P. Edwards Voter It! 0 0 0 0 Defeated Daniel C. Ross Voter It! 0 0 0 0 Tabled Thomas H. Wickham Initiator Ii'! 0 0 0 0 Withdrawn Louisa P. Evans Seconder Ii'! 0 0 0 Scott Russell Voter It! 0 0 0 2006-855 CATEGORY: DEPARTMENT: Attend Seminar Data Processing Grant Permission to Lloyd Reisenberg to Attend a Seminar Entitled I St Annual Long Island Government Technology Expo In Hauppauge, NY RESOLVED that the Town Board of the Town of South old hereby I!:rants permission to L10vd Reisenberl!: to attend a seminar entitled 1st Annual Lonl!: Island Government Technolol!:V Expo in Hauppaul!:e. NY on November 14. 2006. All expenses for registration, travel and lodging (if necessary) to be a legal charge to the 2006 Data Processing budget (meetings and seminars). .r Vote Record - Resolution RES-2006-85S Yes/Aye NolNay Abstain Absent Ii'! Adopted Albert Krupski Jr. Initiator 0'1 0 0 0 0 Adopted as Amended William P. Edwards Seconder Ii'! 0 0 0 0 Defeated Daniel C. Ross Voter Ii'! 0 0 0 0 Tabled Thomas H. Wickham Voter Ii'! 0 0 0 0 Withdrawn Louisa P. Evans Voter It! 0 0 0 Scott Russel1 Voter It! 0 0 0 2006-856 CATEGORY: DEPARTMENT: Committee Resignation Town Clerk Accept the Resignation of Peggy (Margaret) Murphy From the Position of a Member of the Southold Historical Preservation Commission and Advertise for Position RESOLVED that the Town Board ofthe Town of South old hereby accepts the resil!:nation of Pel!:l!:V (Marl!:aret) Murphv from the position of a member ofthe Southold Historical Preservation Commission, effective November 8, 2006, and be it further RESOLVED that the Town Clerk be authorized and directed to advertise for this position. Page 17 November 8, 2006 Town of Southold Board Meeting Minutes ,/ Vote Record - Resolution RES-2006-856 yes/Aye No/Nay Abstain Absent 1<1 Adopted Albert Krupski Jr. Seconder 1<1 0 0 0 0 Adopted as Amended William P. Edwards Initiator 1<1 0 0 0 0 Defeated Daniel C, Ross Voter 1<1 0 0 0 0 Tabled Thomas H Wickham Voter 1<1 0 0 0 0 Withdrawn Louisa P. Evans Voter 1<1 0 0 0 Scott Russell Voter 1<1 0 0 0 2006-857 CATEGORY: DEPARTMENT: Committee Resignation Town Clerk Accept the Resignation of Derek N. Bossen From the Position of a Member of the Southold Town Parks and Recreation Committee and Advertise for Position RESOLVED that the Town Board of the Town of Southold hereby accepts the resil!nation of Derek N. Bossen from the position of a member of the South old Town Parks and Recreation Committee, effective October 18, 2006, and be it further RESOLVED that the Town Clerk is authorized and directed to advertise for this position. ./ Vote Record - Resolution RES-2006-857 Yes/Aye NolNay Abstain Absent 1<1 Adopted Albert Krupski Jr. Voter 1<1 0 0 0 0 Adopted as Amended William P. Edwards Voter 1<1 0 0 0 0 Defeated Daniel C. Ross Initiator 1<1 0 0 0 0 Tabled Thomas H. Wickham Voter 1<1 0 0 0 0 Withdrawn Louisa P. Evans Seconder 1<1 0 0 0 Scott Russell Voter 1<1 0 0 0 2006-858 CATEGORY: DEPARTMENT: Employment - Town Police Dept Accept the Letter of Intent to Retire From Public Safety Dispatcher I Claude Kwryian RESOLVED that the Town Board of the Town of Southold hereby accepts the letter of intent to retire of Claude Kumiian from the position of Public Safety Dispatcher I in the Police Department, effective December 1, 2006. Page 18 November 8, 2006 Town of South old Board Meeting Minutes ./ Vote Record - Resolution RES-2006-8S8 Yes/Aye ~olNay Abstain Absent Iil Adopted Albert Krupski Jr. Voter Iil 0 0 0 0 Adopted as Amended William P. Edwards Voter Iil 0 0 0 0 Defeated Daniel C. Ross Voter Iil 0 0 0 0 Tabled Thomas H. Wickham Seconder Iil 0 0 0 0 Withdrawn Louisa P. Evans Initiator Iil 0 0 0 Scott Russell Voter Iil 0 0 0 2006-859 CATEGORY: DEPARTMENT: Employment - Town Accounting Appoint Lloyd Reisenberg to the Position of Permanent Network and Systems Administrator RESOLVED that the Town Board ofthe Town of South old hereby aDDoints Lloyd Reisenbere to the Dosition of Dermanent Network and Systems Administrator for the Data Processing Department, effective November 9, 2006, at a rate of$76,367.00 per annum. ./ Vote Record - Resolution RES-2006-8S9 Yes/Aye NolNay Abstain Absent Iil Adopted i\J~et1l(rupski Jr. Voter Iil 0 0 0 0 Adopted as Amended William P. Edwards Voter Iil 0 0 0 0 Defeated Daniel C. Ross Seconder Iil 0 0 0 0 Tabled Thomas H. Wickham Initiator Iil 0 0 0 0 Withdrawn Louisa P. Evans Voter Iil 0 0 0 Scott Russell Voter Iil 0 0 0 2006-860 CATEGORY: DEPARTMENT: Close/Use Town Roads Town Clerk Grant Permission to the Mattituck-Cutchogue Teacher' Association to Use Roads In Mattituckfor Its 5-K Road Race on Thanksgiving Day. Thursday, November 23, 2006. RESOLVED that the Town Board of the Town of Southold hereby erants Dermission to the Mattituck-Cutchoeue Teacher' Association to use the followine roads in Mattituck for its 5-K Road Race on Thankseiyine Day, Thursday, November 23. 2006 beginning at 9:00 AM: Pike Street, Love Lane, Route 48, Wickham A venue, Mill Lane, and Main Road, provided they file with the Town Clerk a One Million Dollar Certificate ofInsurance naming the Town of Southold as an additional insured and notify Capt. Flatley within ten (10) days of the approval of this resolution to coordinate traffic control. Page 19 November 8, 2006 Town of Southold Board Meeting Minutes ./ Vote Record - Resolution RES-2006-860 Yes/Aye NolNay Abstain Absent 1<1 Adopted Albert Krupski Jr. Initiator 1<1 0 0 0 0 Adopted as Amended William P. Edwards Seconder 1<1 0 0 0 0 Defeated Daniel C. Ross Voter 1<1 0 0 0 0 Tabled Thomas H. Wickham Voter 1<1 0 0 0 0 Withdmwn Louisa P. Evans Voter 1<1 0 0 0 Scott Russell Voter 1<1 0 0 0 2006-861 CATEGORY: DEPARTMENT: Grants Planning Board Support the Project to Develop Local Laws, Land Use Regulations and Provide Graphic Support to Implement the Town of Southold Comprehensive Plan Documents Including the Town of Southold Hamlet Study. WHEREAS, the Southold Town Board authorizes the Southold Town Planning Board to submit an application to the Department of State Quality Communities Program ( 2006-2007) for Environmental Protection Funds to develop local laws, land use regulations and provide graphic support to implement the Town of Southold Comprehensive Plan documents including the Town of Southold Hamlet Study, and WHEREAS, the Southold Town Board authorizes The Supervisor to execute all financial and/or administrative processes, and WHEREAS, the funds solicited through this program will be used for the purposes of or development of a local laws, land use regulations and graphic support to implement the Town of Southold Comprehensive Plan documents including the Town of Southold Hamlet Study in an amount not to exceed up to $90,000 (ninety thousand dollars) and that the town will commit up to $18,000 (eighteen thousand dollars) in match (the match will include in-house staff salaries. copving and materials), therefore be it RESOLVED that the Town of South old supports this proiect to develop local laws. land use rel!:ulations and provide l!:raphic support to implement the Town of Southold Comprehensive Plan documents includinl!: the Town of Southold Hamlet Study. Page 20 November 8, 2006 Town of Southold Board Meeting Minutes ./ Vote Record - Resolution RES-2006-861 Yes/Aye NolNay Abstain Absent 1<1 Adopted Albert Krupski Jr. Seconder 1<1 D D D D Adopted as Amended William P. Edwards Initiator 1<1 D D D D Defeated Daniel C. Ross Voter 1<1 D D D D Tabled Thomas H. Wickham Voter 1<1 D D D D Withdrawn Louisa P. Evans Voter 1<1 D D D Scott Russell Voter 1<1 D D D 2006-862 CATEGORY: DEPARTMENT: Employment - FIFO Accounting Salary Increase FI Captain Steven Burke RESOLVED that the Town Board of the Town of Southold hereby increases the Salary of Fishers Island Ferry District Captain Steven Burke by 5% because of additional responsibilities, effective November 10,2006. ./ Vote Record - Resolution RES-2006-862 Yes/Aye NolNay Abstain Absent 1<1 Adopted Albert Krups~iJr. Seconder 1<1 D D D D Adopted as Amended William P. Edwards Initiator 1<1 D D D D Defeated Daniel C. Ross Voter 1<1 D D D D Tabled Thomas H. Wickham Voter 1<1 D D D D Withdrawn Louisa P. Evans Voter 1<1 D D D Scott Russell Voter 1<1 D D D 2006-863 CATEGORY: DEPARTMENT: Budget Modification Solid Waste Management District SWMD Budget Mods RESOLVED that the Town Board ofthe Town of South old hereby modifies the 2006 Solid Waste Mana2ement District bud2et as follows: From: SR 8160.2.500.750 (Heating & Lighting Equip) SR 8160.4.100.100 (Office Supplies) SR 8160.4.100.525 (Payloader/Truck Tires) SR 8160.4.100.560 (Maint/Supply Cat Loader) SR 8160.4.100.566 (Maint/Supply Quarry Truck) SR 8160.4.100.620 (Maint/Supply Ford P/U SR 8160.4.100.900 (Landscaping Supplies) $ 520.00 $ 100.00 $ 1,000.00 $ 170.00 $ 500.00 $ 180.00 $ 500.00 Page 21 November 8, 2006 Town of South old Board Meeting Minutes SR 8160.4.400.125 (Compost Analysis) SR 8160.4.400.200 (Building Maint) SR 8160.4.400.815 (Scrap Tire Removal) To: SR 8160.2.500.600 (Misc. Sanitation Equp.) SR 8160.4.100.110 (Pre-printed Forms) SR 8160.4.100.120 (Employee Work Gear) SR 8160.4.100.610 (Maint/Supply Forklift) SR 8160.4.100.630 (Maint/Supply SW Coord Veh.) SR 8160.4.100.700 (Haz Mat Training/Supplies) SR 8160.4.1 00.800 (Maint-Facilities/Grounds) SR 8160.4.200.200 (Light & Power) SR 8160.4.400.100 (Engineering) SR 8160.4.400.675 (Repairs 816 B Compactor) $ 1,500.00 $ 400.00 $ 3,383.21 $ $ $ $ $ $ $ 155.00 $ 2,100.00 $ 3,792.21 $ 95.00 82.00 259.00 375.00 800.00 200.00 395.00 ./ Vote Record - Resolution RES-2006-863 Yes/Aye NolNay Abstain Absent 0 Adopted Albert Krupski Jr. Voter 0 0 0 0 0 Adopted as Amended William P. Edwards Voter 0 0 0 0 0 Defeated Daniel C. Ross Initiator 0 0 0 0 0 Tabled Thomas H. Wickham Seconder 0 0 0 0 0 Withdrawn Louisa P. Evans Voter 0 0 0 0 Scott Russell Voter 0 0 0 0 2006-864 CATEGORY: DEPARTMENT: Attend Seminar Solid Waste Management District NY State Recycling Conference RESOLVED that the Town Board of the Town of South old hereby l!:rants permission to Solid Waste Coordinator James Bunchuck to attend the 17th Annual New York State Recvclinl!: Conference in Syracuse. NY. on November 16 and 17. 2006. All expenses for registration, travel and lodging (if necessary) to be a legal charge to the 2006 Solid Waste Management District budget (meetings and seminars). ./ Vote Record ~ Resolution RES-2006-864 Yes/Aye NolNay Abstain Absent 0 Adopted Albert Krupski Jr. Voter 0 0 0 0 0 Adopted as Amended William P. Edwards Voter 0 0 0 0 0 Defeated Daniel C. Ross Seconder 0 0 0 0 0 Tabled Thomas H. Wickham Initiator 0 0 0 0 0 Withdrawn Louisa P. Evans Voter 0 0 0 0 Scott Russell Voter 0 0 0 0 Page 22 November 8, 2006 Town of Southold Board Meeting Minutes 2006-865 CATEGORY: DEPARTMENT: Budget Modification Police Dept Budget Modification to ModifY the General Fund Whole Town Budget - Police Department RESOLVED that the Town Board ofthe Town of Southold hereby modifies the 2006 General Fund Whole Town budeet as follows: From: A.3157.4.600.200 A.3157.4.100.150 To: A.3157.4.600.150 Training Presentation Materials $850.00 $360.00 Student Supplies $1210.00 -/ Vote Record - Resolution RES-2006-865 Yes/AYt! NolNay Abstain Absent '" Adopted Albert Krupski Jr. Initiator '" 0 0 0 0 Adopted as Amended William P. Edwards Voter '" 0 0 0 0 Defeated Daniel C. Ross Seconder '" 0 0 0 0 Tabled Thomas H. Wickham Voter '" 0 0 0 0 Withdrawn Louisa P. Evans Voter '" 0 0 0 Scott Russell Voter '" 0 0 0 2006-866 CATEGORY: DEPARTMENT: Budget Modification Human Resource Center ModifY the 2006 General Fund, Whole Town Budget - HRC RESOLVED that the Town Board of the Town of South old hereby modifies the 2006 General Fund. Whole Town budeet as follows: From: ADDroDriations: A. 6772. 1.200.1 00 To: ADDroDriations: A.6772.4.200.100 Programs for the Aging Personnel Services Part-Time Eamings $1,900.00 Programs for the Aging Contractual Expense Cellular Telephone Service $1,900.00 Page 23 November 8, 2006 Town of Southold Board Meeting Minutes 0/ Vote Record - Resolution RE8-2006-866 Yes/Aye No/Nay Abstain Absent Ii! Adopted AlbertI<rupski Jr. Voter Ii! 0 0 0 0 Adopted as Amended William P. Edwards Initiator Ii! 0 0 0 0 Defeated Daniel C. Ross Seconder Ii! 0 0 0 0 Tabled Thomas H. Wickham Voter Ii! 0 0 0 0 Withdrawn Louisa P. Evans Voter Ii! 0 0 0 Scott Russell Voter Ii! 0 0 0 2006-867 CATEGORY: DEPARTMENT: Trailer Permit Town Clerk Approve the Triter Permit Application of Robert Adipietro RESOLVED that the Town Board of the Town of South old hereby approves the trailer permit application of Robert Adipietro, Peconic, New York for a period of six (6) months, granting permission to locate a trailer on the property at 2980 Peconic Lane, Peconic, New York, SCTM #1000-74-3-16 to be used as a one family dwelling during repair of house which suffered damage from a fire. ./ Vote Record - Resolution RES-2006.867 Yes/Aye NolNay Abstain Absent Ii! Adopted Albert Krupski Jr. Seconder Ii! 0 0 0 0 Adopted as Amended William P. Edwards Voter Ii! 0 0 0 0 Defeated Daniel C. Ross Initiator Ii! 0 0 0 0 Tabled Thomas H. Wickham Voter Ii! 0 0 0 0 Withdrawn Louisa P. Evans Voter Ii! 0 0 0 Scott Russell Voter Ii! 0 0 0 2006-868 CATEGORY: DEPARTMENT: Equipment Town Clerk Name the Visitor Center, Downs Farm At Fort Corchauge, the "Dr. Ralph Solecki Visitor Center RESOLVED that the Town Board of the Town of South old hereby names the visitor center. Downs Farm at Fort Corchaul!:e. the "Dr. Ralph Solecki Visitor Center". 0/ Vote Record - Resolution RES-2006-868 Yes/Aye No/Nay Abstain Absent Ii! Adopted Albert Krupski Jr. Seconder Ii! 0 0 0 0 Adopted as Amended William P. Edwards Voter Ii! 0 0 0 0 Defeated Daniel C. Ross Voter Ii! 0 0 0 0 Tabled Thomas H. Wickham Initiator Ii! 0 0 0 0 Withdrawn Louisa P. Evans Voter Ii! 0 0 0 Scott Russell Voter Ii! 0 0 0 Page 24 November 8, 2006 Town of Southold Board Meeting Minutes 2006-869 CATEGORY: DEPARTMENT: Bid Acceptance Community Development Accept the Bid of Latham Sand & Gravel to Replace a Culvert and Install Drainage Structures on Westphalia Avenue, Mattituck RESOLVED that the Town Board of the Town of South old hereby accepts the bid of Latham Sand & Gravel. PO Box 608. Peconic. NY 11958 to replace a culvert and install drainal!:e structures on Westphalia Avenue. Mattituck in the amount of$ 89,750. '" Vote Record - Resolution RES-2006-869 Yes/Aye NolNay Abstain Absent Ii!I Adopted Albert Krupski Jr. Initiator Ii!I 0 0 0 0 Adopted as Amended William P. Edwards Voter Ii!I 0 0 0 0 Defeated Daniel C. Ross Voter Ii!I 0 0 0 0 Tabled Thomas H. Wickham Seconder Ii!I 0 0 0 0 Withdrawn Louisa P. Evans Voter Ii!I 0 0 0 Scott Russell Voter Ii!I 0 0 0 2006-870 CATEGORY: DEPARTMENT: Contracts, Lease & Agreements Community Development Authorize and Direct Supervisor Scott A. Russell to Execute an Agreement with Latham Sand & Gravel In Connection with the Replacement of the Westphalia Culvert and Installation of Drainage Structures RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Al!:reement with Latham Sand & Gravel. PO Box 608. Peconic. NY in connection with the replacement of the Westphalia culvert and installation of drainage structures, in the amount of $89,750, all in accordance with the approval of the Town Attorney. ./ Vote Record - Resolution RES-2006~870 Yes/Aye NolNay Abstain Absent Ii!I Adopted Albert Krupski Jr. Seconder Ii!I 0 0 0 0 Adopted as Amended William P. Edwards Initiator 1<1 0 0 0 0 Defeated Daniel C. Ross Voter Ii!I 0 0 0 0 Tabled Thomas H. Wickham Voter Ii!I 0 0 0 0 Withdrawn Louisa P. Evans ,Yater Ii!I 0 0 0 Scott Russell Voter Ii!I 0 0 0 2006-871 Page 25 November 8, 2006 Town of Southold Board Meeting Minutes CATEGORY: DEPARTMENT: Grants Community Development Authorize and Direct Supervisor Scott A. Russell to Sign an Applicationfor Funding Through the Mu/ti- Modal #4 Program RESOLVED that the Town Board of the Town of South old hereby authorizes and directs Supervisor Scott A. Russell to si2n an application for fundin2 throu2h the Multi-Modal #4 Pr02ram in connection with the Westphalia Culvert & Drainage Project amount of $100,000, all in accordance with the approval of the Town Attorney. in the .; Vote Record - Resolution RES~2006-871 Yes/Aye No/Nay Abstain Absent Ii!I Adopted Albert Krupski Jr. Voter Ii!I 0 0 0 0 Adopted as Amended William P. Edwards Voter Ii!I 0 0 0 0 Defeated Daniel C. Ross Initiator Ii!I 0 0 0 0 Tabled Thomas H. Wickham Seconder Ii!I 0 0 0 0 Withdrawn Louisa P. Evans Voter Ii!I 0 0 0 Scott Russell Voter Ii!I 0 0 0 2006-872 CATEGORY: DEPARTMENT: Contracts, Lease & Agreements Town Attorney Authorizes and Directs Supervisor Scott A. Russell to Execute the PSAP Agency Agreement Between the County of Suffolk and the Town of Southold In Connection with the Enhanced 9 I I Program RESOLVED that the Town Board of the Town of South old hereby authorizes and directs Supervisor Scott A. Russell to execute the PSAP A2encv A2reement between the County of Suffolk and the Town of South old in connection with the Enhanced 911 Pr02ram for a 5-year term, at a cost not to exceed $83,570.00 for calendar year 2006, subject to the approval of the Town Attorney. -/ Vote Record - Resolution RES-2006-872 Yes/Aye No/Nay Abstain Absent Ii!I Adopted Albert Krupski Jr. Voter Ii!I 0 0 0 0 Adopted as Amended William P. Edwards Voter Ii!I 0 0 0 0 Defeated Daniel C. Ross Seconder Ii!I 0 0 0 0 Tabled Thomas H. Wickham Initiator Ii!I 0 0 0 0 Withdrawn Louisa P. Evans Voter Ii!I 0 0 0 Scott Russell Voter Ii!I 0 0 0 2006-873 CATEGORY: DEPARTMENT: Contracts, Lease & Agreements Town Attorney Page 26 November 8, 2006 Town of Southold Board Meeting Minutes Authorizes and Directs Supervisor Scott A. Russell to Execute the Intermunicipal Agreement for Services Between the Town of South old and the County of Suffolk, Dept. of Fire Rescue and Emergency Services RESOLVED that the Town Board of the Town of South old hereby authorizes and directs Suoervisor Scott A. Russell to execute the Intermunicioal Ae:reement for Services between the Town of Southold and the County of Suffolk, Deot. of Fire Rescue and Emere:encv Services in connection with the Multi-Jurisdictional, Multi-Hazard Mitigation Plan, subject to the approval of the Town Attorney. -/ Vote Record - Resolution RES-2006-873 \,e~rt\ye NolNay Abstain Absent Ii'! Adopted Albert Krupski Jr. Initiator Ii'! 0 0 0 0 Adopted as Amended William P. Edwards Seconder Ii'! 0 0 0 0 Defeated Daniel C. Ross Voter Ii'! 0 0 0 0 Tabled Thomas H. Wickham Voter Ii'! 0 0 0 0 Withdrawn Louisa P. Evans Voter Ii'! 0 0 0 Scott Russell Voter Ii'! 0 0 0 2006-874 CATEGORY: DEPARTMENT: Budget Modification Accounting Budget Modification RESOLVED that the Town Board of the Town of Southold hereby modifies the 2006 General Fund Whole Town bude:et as follows: From: A.1990.4.100.l 00 Contingencies Unallocated Contingencies $11,000.00 To: A.9050.8.000.000 Employee Benefits Unemployment Insurance $11,000.00 ./ Vote Record - Resolution RES-2006-874 Yes/Aye No/Nay Abstain Absent Ii'! Adopted Albert Krupski Jr. Seconder Ii'! 0 0 0 0 Adopted as Amended William P. Edwards Initiator Ii'! 0 0 0 0 Defeated Daniel C. Ross Voter Ii'! 0 0 0 0 Tabled Thomas H. Wickham Voter Ii'! 0 0 0 0 Withdrawn Louisa P. Evans Voter Ii'! 0 0 0 Scott Russell Voter Ii'! 0 0 0 2006-875 Page 27 November 8, 2006 Town of Southold Board Meeting Minutes CATEGORY: DEPARTMENT: Budget Modification Town Attorney ModifY the 2006 General Fund Whole Town and Part Town Budget - TA RESOLVED that the Town Board of the Town of South old hereby modifies the 2006 General Fund Whole Town and Part Town budl!et as follows: From: A. 199004.1 00.1 00 To: A.142004.500.100 A. 142004.600.600 From: B.199004.I00.100 To: B.1420.4.500.200 Contingencies $3,682.20 Town Attorney, Fee for Service Legal Counsel Town Attorney, Miscellaneous Dues & Subscriptions $2,952044 $ 729.76 Contingencies $2,913.77 Town Attorney, Miscellaneous Legal Counsel $2,913.77 ./ Vote Record - Resolution RES~2006-87S Yes/Aye NolNay Abstain Absent ItI Adopted Albert Krupski Jr. Voter ItI 0 0 0 0 Adopted as Amended William P. Edwards Voter ItI 0 0 0 0 Defeated Daniel C. Ross Initiator ItI 0 0 0 0 Tabled Thomas H. Wickham Seconder ItI 0 0 0 0 Withdrawn Louisa P. Evans Voter ItI 0 0 0 Scott Russell Voter ItI 0 0 0 2006-876 CATEGORY: DEPARTMENT: Bid Acceptance Police Dept Accept the Bid of Garden City Automotive & Sales, lnc.for the Purchase of Two (2) Ford Crown Victoria Used Cars. RESOLVED that the Town Board of the Town of South old hereby accepts the bid of Garden City Automotive & Sales. Inc. for the purchase of two (2) Ford Crown Victoria used cars, vin # 2FAFP71 W8YX176394 (2000) & 2FAFP71 WOIX187119 (2001), in the total amount of $3300.00, all in accordance with the Town Attorney. Page 28 November 8, 2006 Town of Southold Board Meeting Minutes ~ Vote Record - Resolution RES-2006-876 Yes/Aye NolNay Abstain Absent Ii! Adopted Albert Krupski Jr. Voter Ii! 0 0 0 0 Adopted as Amended William P. Edwards Voter Ii! 0 0 0 0 Defeated Daniel C. Ross Seconder Ii! 0 0 0 0 Tabled Thomas H. Wickham Initiator Ii! 0 0 0 0 Withdrawn Louisa P. Evans Voter Ii! 0 0 0 Scott Russell Voter Ii! 0 0 0 2006-877 CATEGORY: DEPARTMENT: Seqra Town Attorney Authorizes Supervisor Scott A. Russell to Retain LX. McLean Associates. P. C. to Complete a SEQRA Review In Connection with the Local Law Entitled "A Local Law In Relation to the Size, Height and Setbacks for Accessory Buildings" RESOLVED that the Town Board of the Town of Southold hereby authorizes Supervisor Scott A. Russell to retain L.K. McLean Associates. P.C. to complete a SEORA review in connection with the Local Law entitled "A Local Law in relation to the Size. Heil!ht and Setbacks for Accessorv Buildinl!s", pursuant to their proposal dated November 2, 2006, at a cost not to exceed $375.00, subject to the approval of the Town Attorney. ./ Vote Record - Resolution RES.ZOO6-877 Yes/Aye NolNay Abstain Absent Ii! Adopted Albert Krupski Jr. Initiator Ii! 0 0 0 0 Adopted as Amended William P. Edwards Voter Ii! 0 0 0 0 Defeated Daniel C. Ross Voter Ii! 0 0 0 0 Tabled Thomas H. Wickham Seconder Ii! 0 0 0 0 Withdrawn Louisa P. Evans Voter Ii! 0 0 0 Scott Russell Voter Ii! 0 0 0 2006-878 CATEGORY: DEPARTMENT: Letter of Credit Town Clerk Release the Letter of Credit No. 060831 and Accept the Letter of Credit No. 060831Afor the Oregon Landing II Subdivision RESOLVED that the Town Board ofthe Town of Southold hereby releases the Letter of Credit No. 060831 issued bv the Suffolk County National Bank in the amount of $308.024.24 for the proposed Cluster Conservation Subdivision of Luil!i Badenchinil Orel!on LandinI! 11 as recommended by the Southold Town Planning Board, and be it further Page 29 November 8, 2006 Town of Southold Board Meeting Minutes RESOLVED that the Town Board of the Town of Southold hereby accepts the Letter of Credit No. 060831A issued bv the Suffolk County National Bank in the amount of $290.589.00 for the proposed Cluster Conservation Subdivision of Luiei Badenchinil Oreeon LandinelI located on Oregon Road, 135' +/- west of Alvah's lane, Cutchogue, New York, SCTM #1000-95-1-5 as recommended by the Southold Town Planning Board, and be it further -/ Vote Record - Resolution RES-2006-878 Yes/Aye NolNay Abstain Absent Ii'! Adopted Albert Krupski Jr. Seconder Ii'! 0 0 0 0 Adopted as Amended William P. Edwards Initiator Ii'! 0 0 0 0 Defeated Daniel C. Ross Voter Ii'! 0 0 0 0 Tabled Thomas H. Wickham Voter Ii'! 0 0 0 0 Withdrawn Louisa P. Evans Voter Ii'! 0 0 0 Scott Russell Voter Ii'! 0 0 0 2006-879 CATEGORY: DEPARTMENT: Property Acquisition Purchase Land Preservation Set Tuesday, November 21,2006, At 5:20 P.M, Southold Town Hall, 53095 Main Road, Southold, New YorkAs the Time and Place for a Public Hearingfor the Purchase of Open Space Fee Title on Property Owned by William R. Blackham and Eileen G. Blackham, As Trustees Under the Blackham Family Living Trust RESOLVED that pursuant to the provisions of Chapter 17 (Community Preservation Fund) and Chapter 185 (Open Space Preservation) of the Town Code, the Town Board of the Town of Southold hereby sets Tuesdav. November 21. 2006. at 5:20 p.m.. Southold Town Hall. 53095 Main Road. Southold. New York as the time and place for a public hearine for the purchase of open space fee title on property owned bv William R. Blackham and Eileen G. Blackham. as Trustees under the Blackham Familv Livine Trust. Said property is identified as SCTM #1000-74-1-3. The address is 2630 Henry's Lane, Peconic, New York, and is located on the northerly side of Henry's Lane approximately 955 feet from the intersection of Sound view Avenue and Henry's Lane in Peconic in the R-40 zoning district. The proposed acquisition is for fee title and is approximately 0.48 acre (subject to survey). Page 30 November 8, 2006 Town of Southold Board Meeting Minutes The property has been offered for sale to the Town of Southold as open space. The purchase price is $5,000.00 (five thousand dollars). The property will be acquired using Community Preservation Funds. The seller may claim a bargain sale. The property is listed on the Community Preservation Plan Project list of properties that should be preserved due to significant wetlands and natural wooded areas. The purchase of the acquisition is for the preservation of open space. The property is adjacent to land currently owned by the Town of Southold. The purpose of the acquisition is to allow the property to remain in its undisturbed present state. As per Chapter 117 (Transfer of Development Rights) of the Code of the Town of South old, Section 117-5, the Land Preservation Coordinator and the Town Board have reviewed the acquisition and have determined that sanitary flow credits will not be transferred from this property. FURTHER NOTICE is hereby given that a more detailed description ofthe above mentioned parcel of land is on file in Land Preservation Department, Southold Town Hall Annex, 54375 Route 25, Southold, New York, and may be examined by any interested person during business hours. ./ Vote Record - Resolution RES-2006-879 Yes/Aye NolNay Abstain Absent 0:1 Adopted Albert Krupski Jr. Seconder 0:1 0 0 0 0 Adopted as Amended William P. Edwards Voter 1<1 0 0 0 0 Defeated Daniel C. Ross Voter 1<1 0 0 0 0 Tabled Thomas H. Wickham Voter 0:1 0 0 0 0 Withdrawn Louisa P. Evans Voter 0:1 0 0 0 Scott Russell Initiator 1<1 0 0 0 2006-880 CATEGORY: DEPARTMENT: Consulting Town Attorney Authorize and Direct the Southold Water Supply Map. Dated October 23. 2006, be Forwarded to Nelson, Pope & Voorhis Page 31 November 8, 2006 Town of Southold Board Meeting Minutes RESOLVED that the Town Board of the Town of South old hereby authorizes and directs the Southold Water Supply Map, dated October 23,2006, be forwarded to Nelson, Pope & Voorhis for inclusion in their continuing environmental review of the Town of Southold water map. y Vote Record - Resolution RES-2006-880 Yes/Aye No/Nay Abstain Absent iii Adopted Albert Krupski Jr. Voter iii 0 0 0 0 Adopted as Amended William P. Edwards Voter iii 0 0 0 0 Defeated Daniel C. Ross Seconder iii 0 0 0 0 Tabled Thomas H. Wickham Initiator iii 0 0 0 0 Withdrawn Louisa P. Evans Voter iii 0 0 0 Scott Russell Voter iii 0 0 0 2006-881 CATEGORY: DEPARTMENT: Misc. Public Hearing Town Clerk Set November 21,2006,5:15 P.M, Southold Town Hall, Southold, As the Time and Place for a Public Hearing on Increasing the F1FD Bond A regular meeting of the Town Board of the Town of Southold, in the County of Suffolk, New York, held at the Town Hall, 53095 Main Road, Southold, in said Town, on the 8th day of November, 2006. PRESENT: Hon. Scott A. Russell, Supervisor Louisa P. Evans, Justice Albert J. Krupski, Jr., Councilperson Thomas H. Wickham, Councilperson William P. Edwards, Councilperson Daniel C. Ross, Councilperson ---------------------------------------------------)( In the Matter of the Increase in the maximum cost of the construction of a new and expanded ferry terminal for the Fishers Island Ferry District, in New London, Connecticut ORDER CALLING PUBLIC HEARING TO BE HELD ON NOVEMBER 21. 2006 Page 32 November 8, 2006 Town of Southold Board Meeting Minutes ---------------------------------------------------)( WHEREAS, the Board of Commissioners of the Fishers Island Ferry District (the "Board" and the "Ferry District", respectively), in the Town of Southold (the "Town"), Suffolk County, New York, pursuant to the resolution adopted and subscribed by each ofthe members of the Board as of October 24, 2006 and, together with the petition in due form, duly submitted to the Town Board (the "Town Board") of the Town (certified copies of such resolution and petition are attached hereto and made a part hereof), has requested the Town Board to call a public hearing to hear all persons interested in the subject thereof, being the increase in the maximum cost of the construction of the new and expanded ferry terminal on the land heretofore acquired and now owned by the District, being the site of the former ferry terminal in the City of New London, Connecticut, including bulkheading, placement of fill, construction of a new ticketing and administration building, installation of utilities, concrete vaults for two underground storage tanks for fuel and waste oil, a perimeter drainage system, parking areas for vehicles, a wider easement for ingress and egress and the necessary facilities and appurtenances thereto, the resulting terminal area, including said building to be approximately double the size of the existing terminal all as more fully described in the "Preliminary Engineering Report", dated May 31, 2001, prepared by Docko, Inc., licensed engineers, and the addendum thereto dated September 19, 2003 prepared by the District, showing the revised costs, on file in the office of the District and the office ofthe Town Clerk of the Town, and the Resolution and Order After Public Hearing adopted by the Town Board on October 7, 2003, as well as the original furnishings, equipment, machinery and apparatus required for the purposes therefor (herein called the "Project"), the estimated maximum cost thereof having been increased from $10,500,000 to $11,025,000, to be paid from grants expected to be received from the United States and/or the State of New York and funds from such other sources as may be available, including current funds of the District. No additional indebtedness shall be incurred therefor; and WHEREAS, the Town Board has complied with all procedures requisite to ensuring that the Project will have no significant adverse impact upon the environment and permits for construction of the Project have been applied for and obtained from all known Page 33 November 8, 2006 Town of South old Board Meeting Minutes necessary agencies, including the Connecticut Department of Environmental Protection, the U.S. Army Corps. of Engineers and said City of New London and copies of such permits are available for inspection in the office of the Secretary of said Board of Commissioners, and in the office of the Town Clerk ofthe Town; and WHEREAS, the Town Board in the role of Lead Agency, has undertaken the requisite proceedings pursuant to the New York State Environmental Quality Review Act ("SEQRA") and has determined that the Project is an Unlisted Action thereunder having no significant adverse impact upon the environment and, further, has issued a Negative Declaration and filed same with the Town Clerk. NOW THEREFORE, IT IS ORDERED, that a public hearing be held by the Town Board on the 21st day of November, 2006, at 5:15 o'clock P.M. (Prevailing Time), at the Southold Town Hall, 53095 Main Road, in the Town of Southold, to consider the proposed increase in the estimated maximum cost of the Project from the revised estimated maximum cost of $10,500,000 to the new revised estimated maximum cost of $11 ,025,000, as hereinabove referred to; said increase in the estimated maximum cost is expected to be financed by grants from the United States and the Sate of New York and such other sources as may be available therefor, including current funds of the District. No obligations of the Town will be issued; and it is FURTHER ORDERED that all persons desiring to be heard concerning the subject matter of the above referenced public hearing will be given an opportunity to be heard at the time and place aforesaid; and, it is FURTHER ORDERED that the Town Clerk shall cause a copy of the Notice of Public Hearing in substantially the form prescribed in Exhibit "A" attached hereto and made a part hereof, (i) to be published once in "THE SUFFOLK TIMES", a newspaper published in Mattituck, having a general circulation within the Town of Southold, (ii) to be posted the sign board of the Town and in five conspicuous public places within the District, and, (iii) to be mailed by first class mail to each owner of real property in the District subject to the assessment, levy and collection of amounts to pay any portion of such increase in the estimated maximum cost, including payment of amounts equal to the principal of and interest on obligations Page 34 November 8, 2006 Town of Southold Board Meeting Minutes heretofore issued when due and payable, such publication, such posting and such mailing to occur not less than ten (10) nor more than twenty (20) days prior to such public hearing. Exhibit A LEGAL NOTICE NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Town Board of the Town of Southold, in the County of Suffolk, State of New York, will meet at the Town Hall, 53095 Main Road, Southold, New York, at 5:15 o'clock P.M. (Prevailing Time), on November 21, 2006, for the purpose of conducting a public hearing to consider the proposed increase in the estimated maximum cost of the construction of the new and expanded ferry terminal for the Fishers Island Ferry District, in New London Connecticut. It is proposed that the estimated maximum cost of such project be increased from the revised estimated maximum cost of $10,500,000 to the new revised estimated maximum cost of $11,025,000. The increase in the estimated maximum cost of the project is expected to be financed by grants from the United States and the State of New York and such other sources as may be available therefore, including current funds of the Ferry District; no obligations of the Town will be issued therefor. At said public hearing, the Town Board will hear all persons interested in said subject matter thereof concerning the same. FURTHER NOTICE IS HERE BY GIVEN that the Board of Ferry Commissioners will meet on November 18th at 10:00 o'clock A.M. at the Fishers Island School Building for the purpose of holding an informational public hearing to consider the proposed increase in the estimated maximum cost of said new and expanded ferry terminal, as described above. At said hearing the Board of Ferry Commissioners will hear all persons interested in said matter thereof concerning the same. Dated: November 8, 2006 Southold, New York BY ORDER OF THE TOWN BOARD OF THE TOWN OF SOUTHOLD, COUNTY OF SUFFOLK, STATE OF NEW YORK ELIZABETH A. NEVILLE Southold Town Clerk Page 35 November 8, 2006 Town of Southold Board Meeting Minutes ./ Vote Record - Resolution RES-2006-881 Yes/Aye No/Nay Abstain Absent ItI Adopted Albert Krupski Jr. Initiator ItI 0 0 0 0 Adopted as Amended William P. Edwards Voter ItI 0 0 0 0 Defeated Daniel C. Ross Voter ItI 0 0 0 0 Tabled Thomas H. Wickham Seconder ItI 0 0 0 0 Withdrawn Louisa P. Evans Voter ItI 0 0 0 Scott Russell Voter ItI 0 0 0 2006-882 CATEGORY: DEPARTMENT: Budget Town Clerk Set Monday, November 20,2006, 4:30 P.M, At the Southa/d Town Hal!, 53095 Main Road, Southa/d As the Time and Place for a Special Town Board Meeting to Adopt the 2007 Southo/d Town Budget. RESOLVED that the Town Board ofthe Town of Southold hereby sets Mondav. November 20. 2006. 4:30 p.m.. at the Southold Town Hall. 53095 Main Road. Southold as the time and place for a special Town Board meetine to adopt the 2007 Southold Town Budeet. ./ Vote Record - Resolution RES-2006-882 \,cs/Aye ]\il(}!Nay Abstain Absent ItI Adopted Albert Krupski Jr. Seconder ItI 0 0 0 0 Adopted as Amended William P. Edwards Initiator ItI 0 0 0 0 Defeated Daniel C. Ross Voter ItI 0 0 0 0 Tabled Thomas H. Wickham Voter ItI 0 0 0 0 Withdrawn Louisa P. Evans Voter ItI 0 0 0 Scott Russell Voter ItI 0 0 0 2006-883 CATEGORY: DEPARTMENT: Employment - Town Town Clerk Appoint Bob Ghasia, Jr. to the Vacant Position As Trustee, Effective Immediately. RESOLVED that the Town Board ofthe Town of Southold hereby appoints Bob Ghosio. Jr. to the vacant position as Trustee. effective immediatelv. " Vote Record - Resolution RES-2006-883 Yes/Aye NofNay Abstain Absent ItI Adopted Albert Krupski Jr. Seconder ItI 0 0 0 0 Adopted as Amended William P. Edwards Initiator ItI 0 0 0 0 Defeated Daniel C. Ross Voter ItI 0 0 0 0 Tabled Thomas H. Wickham Voter ItI 0 0 0 0 Withdrawn Louisa P. Evans Voter ItI 0 0 0 Scott Russell Voter ItI 0 0 0 48. Statement Page 36 November 8, 2006 Town of South old Board Meeting Minutes SUPERVISOR RUSSELL: Now is the open mike time to address the Town Board on any issue you might want to address. Pete? How about Pete first, Bob? Age before beauty. MS. EGAN: That was my line. PETE HARRIS: Pete Harris, Greenport. I would just like to say a few words pertaining to the reading in tonight's agenda about Claude Kumjian. I really don't have enough time to stand here and tell you what this town is losing. I have never seen a person that is so professional and loves his job and has put his life and soul into serving the citizens of Southold Town. I have had the opportunity to be in the command center at headquarters when the stuff has hit the fan and I have seen other people, the sweat start running down their brow and I, Claude Kumjian never even flinched. He just went about his job in a professional manner, as a, you know, safety dispatcher for this Town. It is just, it is a great day for Claude Kumjian but it is a sad day for Southold Town. Because I only wish that everyone who worked for this town had that energy and zeal and loved his job the way that Claude Kumjian has. And he is sorely going to be missed. Thank you. SUPERVISOR RUSSELL: I want to second what Pete said. I have to tell you, I found out, I have known Claude for a lot of years but being an Assessor, you don't really have a fundamental understanding of how an important role someone plays in this town until I became Supervisor five PSD's short and realized how critical and dedicated Claude was to this community and in fact, was down at police headquarters sometimes on his own time helping maybe, you know, one of the newer dispatchers because of the work load and the demands that we were putting on them until we were able to resolve some of those contract issues. So, I couldn't agree with you more. Bob. BOB GHOSIO: I just wanted to tell the Town Board that I am very pleased in that having been selected to be the new Trustee. I appreciate the fact that you folks appointed me right away, since there was a vacancy and I just want to let you know I look forward to following in Mr. Krupski's footsteps and doing a fine job. SUPERVISOR RUSSELL: He is a pain and a prat to work with, don't be so quick to follow in his footsteps. COUNCILMAN KRUPSKI: And they are going to stick the new guy on the end, you are going to get the squeaky chair. SUPERVISOR RUSSELL: Thank you. Congratulations, Bob. COUNCILMAN WICKHAM: Scott? SUPERVISOR RUSSELL: Yes. COUNCILMAN WICKHAM: Could I respond for just a minute? You are really here because John Holzapfel was there and stepped aside. And it is a mark of how John operated and it is an Page 37 November 8, 2006 Town of Southold Board Meeting Minutes opportunity for you and for the Trustees. John had a style of operation that was completely non- political and was professional and he did a wonderful job for the Trustees over many years. The Trustees, in my experience, function best as a completely non-political body, concentrating on environmental issues, on the applications and all the paperwork that they have to deal with. I hope you can follow that tradition. I think it is important and I, at least, am going to be looking for steps that the Trustees take in their appointments, in the other actions that they take to demonstrate the non-political nature of that office which has served this Town so well for many years. I am really glad that you are there, I think you will do a wonderful job at it. MR. GHOSIO: Thank you very much. I think that if you look back at the history that I had with the CAC and if you look at the campaign that I ran, I think you will find that I will keep it as apolitical as possible. I don't believe that it should be a political position either and my whole motivation for wanting to do this was to serve just like I did with the CAC except maybe get more involved in the inner workings of the Trustees office. My intentions are good and I thank you for your kind words. SUPERVISOR RUSSELL: I would suggest that every position in Town government should be non-political and if you really cared about this Town, you wouldn't put your own interests or your political interests ahead of the rest of the community's. Would anybody else like to comment on any issue? Dave? DAVE BERGEN: Dave Bergen, Cutchogue. This time in my role as Trustee and I want to thank Mr. Wickham very much for his comments, I agree 100 percent and I am sure knowing Bob that we will continue, as we have been completely apolitical with our decisions this year, we will continue to be apolitical because that is something that we feel very strongly about. We have done that this past year and we will continue to do so. And thank you very much in your decision to appoint Bob tonight, he is going to be a great addition to the team, so thank you for your support. SUPERVISOR RUSSELL: I will second what Tom said about John Holzapfel, too. John Holzapfel actually made this possible to get an early start for you, Bob, because John was the Trustee until the certification of the result which wouldn't be for another week or so. So John, recognizing the need to get the new candidate, whoever won, up and running was gracious enough to step aside. He was gracious enough to step up when we needed him. I can't say enough about his contributions to this town, he is a wonderful individual. Best of luck to all of you. Anybody else? (No response) Motion to adjourn. VII. Public Hearinl!s 1. Motion To: Motion to recess to Public Hearing COMMENTS - Current Meeting: RESOLVED that this meeting of the Southold Town Board be and hereby is declared Recessed in order to hold a public hearinl!. RESULT: MOVER: ADOPTED [UNANIMOUS) Daniel C. Ross, Councilman Page 38 November 8, 2006 Town of South old Board Meeting Minutes SECONDER: Thomas H. Wickham, Councilman AYES: Evans, Wickham, Ross, Edwards, Russell, Krupski Jr. 2. Set 4:00 P.M. and 7:30 P.M., Wednesday, November 8, 2006, At the South old Town Hall, As the Time and Place for a Public Hearing on the 2007 Preliminary Budget COMMENTS - Current Meeting: SUPERVISOR RUSSELL: I would like to call the meeting to order. Would everybody please rise and pledge allegiance to the flag? Okay, there are actually copies of the budget and some information there if anybody would need it, it is available right there. And what I would like to do is open up the opportunity for anybody that would like to address the Town Board on any issue regarding this proposed budget or the preliminary budget that had been adopted by us about a week ago? COUNCILMAN WICKHAM: NOTICE IS HEREBY GIVEN that the Preliminary Budget and Preliminary Capital Budget ofthe Town of Southold, Suffolk County, New York for the fiscal year beginning on. January I, 2007 has been compiled and filed in the Office of the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, where they are available for inspection and where copies may be obtained by any interested person during business hours. FURTHER NOTICE IS HEREBY GIVEN, that the Town Board of the Town of Southold will meet and review said Preliminary Budget and Preliminary Capital Budget and hold a public hearing thereon at the Southold Town Hall, 53095 Main Road, Southold, New York, in said Town at 4:00 p.m. and at 7:30 p.m., on Wednesday, November 8, 2006, and such hearing at any persons may be heard in favor of or against the 2007 Preliminary Budget and 2007 Preliminary Capital Budget as compiled, or for or against any item or items therein contained. FURTHER NOTICE IS HEREBY GIVEN that pursuant to Section 108 of the Town Law, the following are proposed yearly salaries of members of the Town Board, the Town Clerk and the Superintendent of Highways: SCHEDULE OF SALARIES OF ELECTED OFFICIALS (ARTICLE 8 OF TOWN LAW) Officer Supervisor Members of the Town Board (4) @ Town Justice and Member ofthe Town Board, Fishers Island Town Justices (2) @ Town Clerk Superintendent of Highways Tax Receiver Assessors (3) @ Trustees (5) @ SUMMARY OF TOWN BUDGET 2007 PRELIMINARY fulli!!:y $ 86,992 30,067 47,162 62,250 74,717 93,357 33,664 64,285 15,033 Page 39 November 8, 2006 Town of South old Board Meeting Minutes Appropriations Less: Less: and Provisions Estimated Unexpended Amount to be Code Fund for Other Uses Revenues Balance Raised by Tax A General $22,951,102 $4,810,191 1,935,000 16,205,911 B General-Outside Villa;;<; 1,869,139 1,002,600 459,000 407,539 DA Hi2hwav- Townwide 0 600 16,900 (17,500) DB Highway-Outside 4,938,330 406,635 486,500 4,045,195 VilIa2e CD Community 139,000 139,000 0 Develonment CS Risk Retention Fund 1,015,000 1,015,000 0 H3 Community Preservation 10,697,328 5,350,000 5,347,328 0 Fund MS Emnlovees Health Plan 2,662,000 2,412,000 250,000 0 Total-Town $44,271,899 $15,136,026 $8,244,728 20,641,145 SF East-West Fire $509,828 $4,600 $6,228 499,000 Protection District SM Fishers Island Ferry 3,038,000 2,448,000 590,000 District SR Solid Waste 4,058,562 2,151,500 1,907,062 Mana2ement District SSI Southold Wastewater 128,316 10,020 100,000 18,296 District SS2 Fishers Island Sewer 20,000 17,700 2,300 0 District F.l. Waste Management 512,300 512,300 District Orient Mosquito District 82,235 82,235 Subtotal- $8,349,241 $4,631,820 $108,528 3,608,893 Special Districts Orient-East Marion Park $30,695 $30,695 District Southold Park District 315,000 315,000 Cutchogue-New Suffolk 145,000 145,000 Park Dist. Mattituck Park District 540,027 22,500 50,000 467,527 Subtotal-Park Districts $1,030,722 $22,500 $50,000 $958,222 Fishers Island Fire $357,300 $3,300 $354,000 District Orient Fire District 401,040 2,000 399,040 East Marion Fire 490,600 12,200 478,400 District Southold Fire District 1,512,875 33,540 1,479,335 Cutchogue Fire 1,412,500 1,400 1,411,100 District Mattituck Fire District 1,857,967 1,857,967 Subtotal-Fire Districts $6,032,282 $52,440 $0 $5,979,842 Page 40 November 8, 2006 Town of South old Board Meeting Minutes I Total-All Districts I Grand Totals This Page I $4,706,760 I $158,528 I $10,546,957 I $19,842,786 I $8,403,256 I $31,188,102 I $15,412,245 I $59,684,144 Finally, I have a notification that it has been, this budget has been posted on the Town Clerk's bulletin board outside and it has also has appeared as a legal in the local newspaper. SUPERVISOR RUSSELL: Okay, with that being said, would anybody like to come before the Town Board and address any issue regarding the budget as proposed? (No response) I hear none. We actually, there might be some miscommunication, the official Town Board meeting is at 7:00 tonight and this is a budget hearing, specifically for the budget but I think what I would like to do is maybe hold this meeting open if I can get a motion and while we are here, give these people an opportunity to address the issue they want to address. JUSTICE EVANS: I don't know if you can do that. TOWN CLERK NEVILLE: I don't think so. This is only a public hearing, it is not the meeting though, Scott. 7:30 continuation of public hearing SUPERVISOR RUSSELL: Would anybody like to come up before the Town Board and address the issue of the budget? The proposed preliminary budget? Tom Skabry. TOM SKABRY: Tom Skabry, President, CSEA Town of Southold. I see there was quite a bit of hurdles jumped over the last couple of weeks regarding this funding for the Highway Department. I just wish to take this time to bring the Town Board members up to speed. Over the summer, three-quarters of the summer we had an employee of the Highway Department was operating one of four CASE International side mowers, this individual was hit by a piece of flying debris, it hit him in the face. Narrowly missed his eye by a couple of inches. Irregardless if he was or was not wearing safety glasses. A couple of inches lower could have hit him in the artery, in the neck, could have bled to death. There was no radio communications with him. This individual actually drove back to his pickup truck that he used to go out to get his tractor and actually bumped into another highway employee. This is a serious issue as far as the CSEA is concerned. I did make a report of my findings, I am going to send it to the Superintendent of Highways attention and the Supervisor. Basically it was an agreement, we have four mowers that are of the age of 1982 to 1985. The safety equipment that was attached to these mowers at the time was adequate at the time. I can tell you they are not adequate right now. Speak with the Supervisor and Pete Harris, they both have agreed to regain the practice of replacing these mowers over a period of time which for some reason the practice had stopped and that is the reason we are dealing with mowers that are 25 years old. Originally we would like to have four, obviously that is a major tax burden to the taxpayers, so we were thinking that it would be nice if we could have two mowers replaced right now, for a couple of reasons. I am sure Pete is going Page 41 November 8, 2006 Town of South old Board Meeting Minutes to come up here after I am and explain to you that we have two mowers that are basically inoperable and they need some substantial amount of money dumped into them just to get them operating again, still not alleviating the hazards to the operator and the public. Let's see, going back down, like I said, a report was filed to both the Supervisor and the Superintendent of Highways. There was a bunch of safety standards, a lot of problems. Inadequate training on the equipment, improper guards. The guards are not up to today's standards and as technology advances, the equipment that is out there right now actually will afford the worker more protections, it will protect the public that much better i.e. there are even better shields on the newer equipments, there are more lighting signals, waming signals for oncoming traffic as these mowers are used on sides of roads including Sound Avenue. There is multiple reasons of why we need to upgrade our equipment. One suggestion we suggested also if you consider it, was getting new mowers with enclosed cabs. This will do a couple of things. The mowers that we currently have, during the hot, dry summer months, I can tell you from my personal experience, driving down Cox's Lane in Cutchogue and it looks like there are farm fires out there. That is how much dust is out there. The enclosed cabs will have air filtration systems, to protect the employee and the Town, well, the employee from suffering work related injuries and the Town having to pay increased medical costs. So it will be a savings that way. Potential savings, I should say. It will give some minimal protections towards hearing problems, protection from the heat and most enclosed cabs, obviously, will probably have some form of environmental control on it. And cover the traffic signals. I can tell you from my personal experiences on these mowers, not only did I actually get hit in the hearing protection I was using at the time but it happens that it was thrown by the machinery, not too long after this situation on a different piece of machinery a little bit larger, the new John Deere you have probably seen on the sides of the road but on the case mowers themselves, there is no protection from the hydraulic lines if they break. The operator is completely surrounded by hydraulic lines. I did have one that broke on me. It did cover me with hydraulic oils. Fortunately, I was not injured. I believe two summers ago we also had another operator who sustained the same type of exposure to hydraulic oils as that hydraulic, the hydraulic line on his side mower attachment also broke. This is the major situation, for whatever reason, the Town has fallen back on the schedule of replacement of these mowers. They do have a lifespan, from what I understand, between five and ten years. An effective lifespan, before you have to start dumping money into them to keep them running. I just hope the Town would, you the Town Board, would consider re-appropriating some funds into the budget to purchase two mowers, possibly two mowers next year or one and one. We need to get the ball going. It is a matter of catch-up. One of the ideas that I had circulating out there was possibly maybe buying two mowers. In order to reduce the tax burden for this fiscal year, possibly putting it into a capital project. Span it over a couple of years, as these mowers do have a lifespan of maybe 10. Obviously we have proved that we can stretch them out to 25 years, it will reduce the tax burden on the current budget. That is one idea I have. But I can't implore how much it means both to me as an operator and also as a representative of the workers and also looking out for the best interests of the Town itself, as far as having to deal with safety and health complaints that might have to be filed, we don't want to go that route. We are taking them the nicer route of waiting a couple of months, waiting for the budget to come through which we thought was already a done deal and start a schedule of replacing these mowers that desperately need to be replaced. That is all I have on that one. Does anybody have any questions about the mowers? Page 42 November 8, 2006 Town of Southold Board Meeting Minutes COUNCILMAN KRUPSKI: Where do you, these mowers, where do they come from and do they come equipped and ready to work or do they have to be, does the mower have to be attached to the tractor when the Town gets it? How does that work? MR. SKABRY: I can tell you I have personally witnessed, over the summer time, there was one case mower where the mower attachment was so shot that they bought it from, I guess Case International, where they just basically replaced the mower attachment to the tractor itself. SUPERVISOR RUSSELL: Pete is the administrator there, so we will have Pete address those types of issues and where the bidding comes from etc. I am assuming we are buying off a state bid. But I guess because you are the CSEA president, I am just going to ask if we could maybe narrow the questions to Tom that we have on employee issues, so that Pete can get up and address the larger issues, the administrative issues. MR. SKABRY: Okay, thank you. SUPERVISOR RUSSELL: Thanks, Tom. PETER HARRIS, HIGHWAY SUPERINTENDENT: Good evening, ladies and gentlemen. Peter Harris, Greenport. Superintendent of Highways. I would like to address Albert's question. Upon the, receiving the, when we purchased, Albert, the machine is fully intact, ready to go from day one, from the time it rolls into the yard it is ready to go. It is a specifically mounted unit that is built right onto the machine. Other than using the tractor for mowing purposes, we, in the fall and during the summer season when we also put a tremendous amounts of snow fence up for many different organizations throughout the Town of Southold, we also utilize these tractors for it with these hydraulic snow fence pounders that get mounted on the back on a three point hitch. As Tom stated, two of these tractors were bought back in 1982 and we did have one of the units this year, the actual mowing unit actually snapped right off from fatigue, from old age; right off the machine on the side of the road. But moreover than that, it is a case of the fact that the model of the tractor that we are dealing with, we only have one supplier where we have been able to find parts. And we have had so many numerous mechanical problems with them, we call in for parts, the parts come, they are the wrong parts. You have a manual, looking at part numbers right there, you call them up, you give them the part, okay, they say they got it right now, they send it and it is still the wrong part. Case International tractors, those particular model tractors, they are obsolete. They are old, they are tired. I have two of them right now that they are out of commission, and the reason why I didn't authorize any money to be spent on them because I was anticipating being able to replace them because it is just like throwing good money after bad. It is just like when your police vehicles, they have a certain useful lifespan and then we get rid of them. Well, it is no different from a police officer being safe out in his car doing his job than it is for people from the highway department being out on the side of the road servicing the residents of this town and they should also be afforded the same safety with equipment. I can't reiterate the fact that, you know, I know when you people sit up on that dais and you take your job seriously just like I take my job seriously and you try to keep the spending costs down for the town taxpayers, I am not asking for one million dollars, I am not asking for half million dollars; I Page 43 November 8, 2006 Town of South old Board Meeting Minutes am just asking for enough funding to be found, whether we can do it within the budget, whether we take these two tractors out and add them into a capital bond along with other equipment that we plan on purchasing but the time is now, it is not tomorrow, it is not next year and you know, all's I am looking at is to update our equipment, to make is safe for the people that are servicing this township and other than that, I am here to answer anybody's questions. SUPERVISOR RUSSELL: Does anybody have any questions for Pete? (No response) SUPERINTENDENT HARRIS: One last thing that I would like to say and I understand you know, in last week's paper, the article pertaining about budgets and this and that and it was brought to my attention yesterday, there was a paragraph about people are willing to accept less for less taxes. Well, I have got to tell you right now, maybe that is so in some departments in this town but it is certainly not in highway. Because we are inundated everyday with not just people requesting, people are demanding services. So, I just, you know, by sometimes they use the old cliche, pennywise and pound foolish, I think this is one situation where I think we are being a little foolish and too pennywise. SUPERVISOR RUSSELL: Thank you, Pete. MR. SKABRY: I just want to mention something because I saw one head nodding negative from the floor but I want to address the Town Board where I should be addressing this to, the idea of possibly putting these mowers on bonding issue... SUPERVISOR RUSSELL: I will tell you, frankly, Tom, I support the purchase of that mower, I budgeted for the purchase of both mowers. I wouldn't support bonding them, they are maintenance. They should be part and parcel to the town's cost of doing business. I bonded two heavy pieces of equipment because they were part of a capital project which is the stormwater mitigation; that was the air-vac truck and the backhoe. Because they are a much larger ticket item, they are part of the ongoing capital project and they have a service life that far exceeds these mowers and I thought that as a capital outlay that they would make sense. But these mowers are the cost of doing business for the town, we need them, we ought to just have the courage to buy them, period. MR. SKABRY: Alright. Because one idea that I had, that I still need to (inaudible). I mean, the case is made clear that we are down four mowers, not down four mowers, we are down two right now, we have four mowers that are antiquated to be polite about it; even if we bond it, even if the purchase price today is $60,000 a mower. You are talking about $240,000. You bond that over a period of five to seven years. Every (inaudible) we didn't do that, if you look at the other scenario, if we bought one mower this year, the next year, the next year, next year, I just heard one of the council people saying before the Town Board, interest rates are supposed to go up 5% next year. Okay? Add 5% onto $60,000 for every year; bonding it today, purchasing today's mowers at today's dollars makes a lot of sense, if you are looking at the pennies. That is one of my suggestions. SUPERVISOR RUSSELL: I would just like to say that it figures the interest rates are supposed Page 44 November 8, 2006 Town of Southold Board Meeting Minutes to be going up 5%. I am getting ready to sell my house. That would be my luck. Dave? DAVE BERGEN: Dave Bergen from Cutchogue. I am here in my role in the Town of being on the Police Advisory Committee tonight to bring up a couple of issues in regard to the police budget this year. In our meeting with the Chief, he told us about a couple of proposed cuts to the budget that the Board had made over what he had submitted originally that I wanted to address and then one issue that is a capital issue. I had the opportunity to go on a ride along last Friday night, as I do about three or four times a year with our officers, to see exactly what it is that they go through out in the streets and hear from them exactly what their needs are. And I had the chance to observe a situation that this Board has already been informed about but I don't know that the solution has been achieved yet and that is the problem (inaudible). As this Board knows, we are not in compliance with state regulations regarding our jails and that we cannot have males and females in our jails at the same time and we are not in compliance. So what happens is, we heard about and I was able to see in person this weekend, when there was a woman arrested and we already had a male prisoner on site, they had to go through what do they do in that dilemma? They withdrew all the matrons on the list in Southold Town, no matrons were willing to come in to assist. They then contacted Riverhead because that is the backup system that we had established and Riverhead had no matrons that were available to assist. So we were required to take a unit off the road to transport the woman because we had a choice-either the woman or the male-to transport the woman up to Riverhead. We have no choice in this matter, as this Board knows. We are not allowed, with our current jail situation configuration, to house males and females. I believe there was budget request put in by the Chief this year in a capital request for, I could be wrong about this but I think about $75,000 for a trailer that could be obtained to be placed in back of the police headquarters and could be a detention center that would prevent us to have to take our, either a car off the road or calling in somebody on overtime to transport prisoners up to Riverhead and that is if Riverhead will even continue the program. We could face the situation for future where Riverhead or as a backup we have Southampton, would say they are not going to take our prisoners any longer, so, my point of this is to really encourage the Town Board to consider that capital request; to help bring us into compliance where we are no longer in compliance, bring us in compliance with state standards. The issue that it is a budgetary issue in the operational budget, that is the issue of car replacement. I had written an e- mail to each of you that was sent on Friday that hopefully you all had a chance to review. Excuse me, it was sent on Monday not Friday. And again, this was something I observed the other day. We all know that the police put in for car replacements each year and my understanding is that the Board cut the Chief's request back to three cars for this coming year. I myself saw that there was a car that had an electrical fire, that I will call one of the B units and the supervisor there said this unit is dead. Now, maybe it could be repaired, it very well could be repaired but it was dead for that night. I also observed there was another car that had gotten fueled up that had 122,000 miles on it. Now, we have three types of cars as you guys know. We have the A cars which are our primary patrol cars. They are the units that respond to emergencies, whatever it might be in this Town, they have to be in top physical forms, those cars. Then we have the next, I call them B cars, these are the cars they use in-house. Recruits that have to go to the academy will take a B car up to the academy and finally have got the C cars as I call them, they are traffic control officers cars. They get the end of the line. The A cars really according to the officers I talked to the other night and the supervisors on that shift, they Page 45 November 8, 2006 Town of Southold Board Meeting Minutes say once they go over 100,000 miles, these cars are becoming more and more prone to breaking down and maintenance problems. Now, we have currently we have, just our A cars, two ofthem have currently over 100,000 miles on them. Four of them have over 90,000 miles of them, two of them have over 85,000 and the cars average according to Captain Flatley, he provided me with this today, approximately 42,500 miles per year. That is what is put on a patrol car. So, right there you have 8 cars that are going to be well over 100,000 miles next year. There is one new car that is about to be cycled in, that was approved in this years budget and they have taken delivery of it. So three replacement cars, that is four, eight (inaudible) four of these four cars; yet the current budget only allots for three car replacements, four cars that are being, of our primary cars, that are going to be well over 100,000 miles next year. I think that is a very dangerous situation for this town and creates a liability hazard should they be responding to a critical incident and they break down. I know our bay constables also are driving vehicles that are very old. I know I saw where the senior bay constables car where the tie rod broke while he was driving on the North Road and the car veered off the road. Luckily he wasn't on a call, he wasn't exceeding any speeds but if he had been responding to a call, that could have been a disaster. So what I am pleading with you as a member of the police advisory committee is to rethink that replacement program of only three cars and up that to a minimum of four, if not beyond that. I will take any questions you might have. COUNCILMAN KRUPSKI: When the state makes a mandate like that for a jail, do they provide us with the funding to make that happen? MR. BERGEN: I don't know if they provide us with the funding to make that happen. One of the things we asked several years ago, is if there was grant funding available to help offset that cost. COUNCILMAN KRUPSKI: Grant funding, this is what your requirement is and here is the money to accomplish it. MR. BERGEN: My understanding is that one of the challenges of that is our police department is not accredited and with accreditation, that possibly that opens the door for grant funding. This is what came from the Chief. We had apparently had been working over the last two years with trying to do the necessary paperwork to become accredited. It could very well be that accreditation would lead, and I don't know if it would or not, but it could lead to more grants which could help us with the situation. I don't know, that is a question for the Chief. COUNCILMAN KRUPSKI: That shouldn't even be a grant, it should be just money provided. MR. BERGEN: Or unfunded mandates, in other words. COUNCILMAN KRUPSKI: It was their idea, they should pay. MR. BERGEN: Could be but if not, we are still saddled with the responsibility and the legal responsibility of taking prisoners either up the road to Riverhead or to Southampton. Page 46 November 8, 2006 Town of Southold Board Meeting Minutes COUNCILMAN KRUPSKI: Send them to Albany. Take them to Albany. MR. BERGEN: Well, talk about taking an officer off the road. Wow. Think of the overtime costs involved. Any other questions? (No response) Okay. Thank you for your time. SUPERVISOR RUSSELL: Thanks, Dave. Mr. Wills? FRANK WILLS: Good evening, Frank Wills, Mattituck. I will make this short. On the police budget, by my math it looks like this is an increase of about 14% on the personnel line. Have we added a policeman or two or three? Or is it all the police cars? SUPERVISOR RUSSELL: No. Generally that is a result of several issues. Longevity. There is a contract that was signed that is 4% per annum for each police officer. There is also officers who have given us notice with intent to retire which means we have to accumulate money to pay them for their unused vacation, sick time etc. Those are generally some large sums. Those will be going away in the future as a result of our recent budget negotiations. Our recent contract negotiations that limit how much a police officer can travel forward with them over his years of service. But it is all of those things cumulatively. It is difficult to take one number, compare it to the second years number and try to draw a corollary to that. MR. WILLS: Alright, thank you. SUPERVISOR RUSSELL: Jill? JILL DOHERTY: Jill Doherty, vice-president, Board of Trustees. I just wanted to go over what we talked about in the past couple of weeks, about the Trustees in their budget request. On July 20th you got a memo for our budget request for a part-time person in the office. Then we met on other issues and it was decided by other people that a full-time person would be more sufficient in our office. Our office has increased in work load due to just the amount of people coming out here and also code changes. (Inaudible) increased in going from 75 feet to 100 feet jurisdiction. And our staff has not increased and we feel that at this time with the amount of work coming through our office, we need another clerk-typist. Right now our environmental technician is being paid as an environmental technician but basically doing clerk-typist work and in order to free her from that and do her environmental work, we need more help in the office. And I just want to let you know that all four of us, well now five with Bob, really want this and need this and we hope that you will keep it in the budget. SUPERVISOR RUSSELL: The clerk-typist position that I had originally not included in my budget, then as a result of the L WRP coordinating meeting with the Trustees etc., I put into my proposed or tentative budget that the consortium of legislators removed, we did restore that, put that in so that is part of the preliminary budget now, a full-time clerk-typist. Councilman Wickham and others had wanted to bring some clarity to what that job would be. The issue of clerk-typist I think is self-explanatory, however, there is a functioning in that office, we now have three people and the Town Board decided as a unit that what we would like to see from the Trustees is a better understanding of what the dynamics of each individual and what their duties will be with the addition of this new clerk-typist position in the new year. But it is currently in Page 47 November 8, 2006 Town of South old Board Meeting Minutes the budget for the new year. MS. DOHERTY: Okay. Right now we have the civil service descriptions of each job but we can break it down further for you. SUPERVISOR RUSSELL: Right. I got another e-mail from Heather today requesting more help for the administrative, for the, and I know that every person that I talk to, every single one of you need the help with the more, the paper pushing, so to speak. COUNCILMAN WICKHAM: I would like to add to the Supervisor's comments and I agree with everything he said. I would just like to add that while the item is still in the budget, I, at least, don't intend to fill that item until we have a clear cut picture of how the Trustees office is functioning and until we are satisfied with how it is functioning. Until we get the qualifications of the person who is being recruited and review all of that. Putting it in the budget is one thing, filling the position will depend on, for me at least, satisfaction of seeing how it is all outlined in the office. MS. DOHERTY: Yes, we understand that. As I said, we have the civil service titles but you wanted more so we are trying to break down those titles and make it clearer to what they do. And we will get that to you as soon as we can. SUPERVISOR RUSSELL: And tell Lauren to hang in there, we are getting help on the way. MS. DOHERTY: Yeah, we have an average of30 field assessments a month... SUPERVISOR RUSSELL: Your staffhas been working very hard. MS. DOHERTY: .. and it is not going down. SUPERVISOR RUSSELL: It is a function of the real estate market and I know the two of them have been working very hard. MS. DOHERTY: Yes, they have. Thank you. SUPERVISOR RUSSELL: Would anybody else like to address the Town Board? Mrs. Egan? JOAN EGAN: Good evening, Joan Egan. SUPERVISOR RUSSELL: This is still part of the public hearing, Joan. MS. EGAN: Huh? SUPERVISOR RUSSELL: This is still part of the public hearing for the budget. MS. EGAN: I know. Page 48 November 8, 2006 Town of South old Board Meeting Minutes SUPERVISOR RUSSELL: Okay, just making sure. I am sorry. Then we can adjourn and you can yell at me for other things. MS. EGAN: Bear with me. SUPERVISOR RUSSELL: Okay, I am sorry. MS. EGAN: This is not final? SUPERVISOR RUSSELL: No. MS. EGAN: When does it become final? SUPERVISOR RUSSELL: November 20th, we have a special meeting scheduled to adopt it. MS. EGAN: Good. I did notice family counseling, there was no increase in that and I was wondering what your input on that was, as far as, I think it is a marvelous idea, the family counseling and I was wondering how it was working out and your budget remain the same so I don't know whether you need more or less there. SUPERVISOR RUSSELL: The, I think you are making reference to the allocation for the block grant money? MS. EGAN: No, the family counseling. It is listed in here under family counseling. I think 30 something. SUPERVISOR RUSSELL: What department budget is that? MS. EGAN: I don't know. That is your problem. SUPERVISOR RUSSELL: Good point. I will look into that. I believe that is part of an allocation that we get from the federal government that we give out to a private not-for-profit that fills that function. MS. EGAN: Well, I think it is a great thing. Now, I noticed, now this juvenile aid bureau... SUPERVISOR RUSSELL: That is essentially the DARE program. MS. EGAN: That is the same, that is state money? SUPERVISOR RUSSELL: That is county and state, I believe. MS. EGAN: Okay. Now, I noticed in the bay constables that when you put 2006 and supervisor's 2007 and preliminary budgets, what is the difference between the supervisor's and the preliminary? What is the difference? Page 49 November 8, 2006 Town of Southold Board Meeting Minutes SUPERVISOR RUSSELL: The supervisor proposes a budget, the Town Board then re-works or rethinks that budget and then presents what is called a tentative budget or preliminary budget, I am sorry. MS. EGAN: I would imagine that for the police, it should be a hire, certainly we need more. You keep giving people places to build and that Factory Avenue, you are going to need more police there. But in addition, for the bay constable, now their boats come under that, don't they? SUPERVISOR RUSSELL: There is a whole separate section in the police budget that pertains just to the bay constables and that does include not just their salaries as personnel but also for their operating expenses such as the boats, etc. MS. EGAN: Their job now, out on the waters is horrific. SUPERVISOR RUSSELL: Yes, it is. MS. EGAN: Absolutely horrible. SUPERVISOR RUSSELL: And my budget, which this Board supported, includes the hiring of a third constable. MS. EGAN: Good. Now if you have a third constable, how many boats do we have? SUPERVISOR RUSSELL: Right now, we have two that they principally rely on but we have three or four, three I believe, operating. MS. EGAN: And some of the fire departments have some... SUPERVISOR RUSSELL: Fire departments have their own vessels that they launch. MS. EGAN: Yeah. Good. So take care. SUPERVISOR RUSSELL: Thank you. MS. EGAN: You are welcome. SUPERVISOR RUSSELL: Would anybody else like to address the Town Board? (No response) Okay. Can I get a motion to close the hearing? COUNCILMAN KRUPSKI: I would just like to say that, I just want to address to the Board that I am committed to try to work out the purchase of another mower, you know, after hearing all of the concerns. So if we could think about that and try to work something out before the final budget is adopted to restore that mower to the Supervisor's budget. COUNCILMAN WICKHAM: I move we close the hearing. Page 50 November 8, 2006 Town of Southold Board Meeting Minutes RESULT: CLOSED [UNANIMOUS] MOVER: Thomas H. Wickham, Councilman SECONDER: William P. Edwards, Councilman AYES: Evans, Wickham, Ross, Edwards, Russell, Krupski Jr. 8. Motion To: Adjourn Town Board Meeting COMMENTS - Current Meeting: RESOLVED that this meeting of the Southold Town Board be and hereby is declared adjourned at 8:22 P.M. * * * * * . 0 nAJ.t Eliz eth A. Neville .(--..-"'- Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Scott Russell, Supervisor SECONDER: Louisa P. Evans, Justice AYES: Krupski Jr., Edwards, Ross, Wickham, Evans, Russell Page 51