HomeMy WebLinkAboutPump Out Boat-Southold
Message
Page I of I
Bohn, Lynda
From: David Bergen [bergend@sunysuffolk.edu]
Sent: Monday, July 24,200610:03 AM
To: Bohn, Lynda
Subject: RE: pump out boat
2006 North Coast 23 ft.
hull # UCF83063E606
gas powered with a Yamaha 200 HP
Thanks Lynda. I am willing to do the leg work taking the paperwork to DMV.
Dave
-----Original Message-----
From: Bergen, Dave [mailto:dave.bergen@town.southold.ny.us]
Sent: Friday, July 21, 2006 10:34 AM
To: David Bergen; Sepenoski, John
Subject: FW: pump out boat
From: Bohn, Lynda
Sent: Friday, July 21, 2006 10:34:17 AM
To: Bergen, Dave
Subject: pump out boat
Auto forwarded by a Rule
I am in the process of filling out the registration forms for the pumpout boat for the Supervisor to sign. I
was hoping you might have some information for me on the boat such as: year, make, model, hull id #,
fuel type, outboard or inboard. Thanks
J;H n d a dt1.'Bo h n
Deputy Town Clerk
Southold Town Clerk's Office
(631)765-1800 ext 265
7/24/2006
"
.
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfork. net
ELIZABETH A. NEVILLE.
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
August 17,2006
CERTIFIED MAIL
RETURN RECEIPT REOUESTED
Richard Audette
Marine Boatbuilders Company
POBox 7826
VVarwickRI 02887
Dear Mr. Audette:
Returned herewith is your certified check No. 207954466-0 in the amount of $1 00
that your submitted with your bid for the 23' Pump-Out Boat with Trailer. This
office has been advised that the check may be released. Thank you for the bid
and hope to do business again with your company.
Very truly yours,
~~f- ~
Linda J. Cooper
Deputy Town Clerk
a Cfti2ens Bank
~ 20795446
MAY 26, 2006
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James F. King, President
Jill M. Doherty, Vice-President
Peggy A. Dickerson
Dave Bergen
Town Hall
53095 Route 25
P.O. Box 1179
Southold, New York 11971-0959
John Holzapfel
Telephone (631) 765-1892
Fax (631) 765-6641
BOARD OF TOWN TRUSTEES
TOWN OF SOUTHOLD
August 10, 2006
RECEIVeD
Ms. Elizabeth Neville
Southold Town Clerk
AUG 1 4 2006
$oufliuid Tc.v;n eler.
Dear Ms Neville,
As per your instructions, I am writing this letter to you to request that the bid bond be
refunded to Marine Boatbuilders for the Southold Town pump-out boat. The Town took
delivery of the boat on July 19, 2006. The boat as delivered was checked and if was
confirmed that it met all Town specifications as outlined in the RFP. The boat has been
in use for three weekends and is in full operational order.
Please have the bid bond refund sent to:
Marine Boatbuilders Co.
PO Box 7826
Warwick, RI 02887
Thank you,
D..Q Q
Dave Bergen . ~
Southold Town Trustee
C:c: J. Cushman
.
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
.
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
sou tholdtown.northfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
July 17, 2006
CERTIFIED MAIL
RETURN RECEIPT REOUESTED
Cliff Larsh
C & T Larsh & Sons, lnc
4775 S. Bluebird Terrace
Lecento, FL 34461
Dear Mr Larsh:
;:ru..,~~
The Southold Town Board, at its regular meeting of Jill) 11, 2006
accepted the bid of Marine Boatbuilders for supplying a 23' boat with tandem
trailer. A certified copy of the resolution is enclosed. Thank you for submitting
your bid.
Ene.
J.wy~-
L""r='^" 60
Deputy Town Clerk
.
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
.
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
July 17, 2006
CERTIFIED MAIL
RETURN RECEIPT REQUESTED
Mr Darryl A. Smith
d/b/a Dalexco Enterprises
10 Cote Court
Coventry, RI 02816
Dear Mr Smith:
The Southold Town Board, at its regular meeting of June 6, 2006 accepted
the bid of Marine Boatbuilders for supplying a 23' boat with tandem trailer. A
certified copy of the resolution is enclosed. Also, returned herewith is the
certified check you submitted with this year's bid. Thank you for submitting your
bid.
Ene.
Very truly yours,
:f.~:: W-
Deputy Town Clerk
.
.
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
July 17, 2006
CERTIFIED MAIL
RETURN RECEIPT REOUESTED
Richard Audette
Marine Boatbuilders Company
253 Grandview Drive
PO Box 7826
Warwick, RI 02887
Dear Mr Audette:
Congratulations. The Southold Town Board, at its regular meeting of June 6, 2006,
accepted the bid of Marine Boatbuilders Company for a 23' pump-out boat and tandem axel boat
trailer. A certified copy of the resolution is enclosed. Your current bid check will be returned to
you at the end of the contract.
Very truly yours,
J~~BfL
Lynda M. Bohn
Deputy Town Clerk
Ene.
-,
. .
RESOLUTION 2006-516 \lj cl
ADOPTED DOC ID: 1908
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2006-516 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JUNE 6, 2006:
RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of
Marine Boatbuilders Companv to supplv the town with a 23' Pump-Out Boat and Tandem
Axel Boat Trailer in the amount of $82,500.00 (Boat $79,000 and trailer $3,500.00), all in
accordance with the Town Attorney.
~,,/ft2~ :/L..
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Daniel C. Ross, Councilman
SECONDER: Thomas H. Wickham, Councilman
AYES: Wickham, Ross, Edwards, Russell, Krupski Jr.
ABSENT: Louisa P. Evans
..~.
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James F. King, President
Jill M. Doherty, Vice-President
Peggy A. Dickerson
Dave Bergen
John Holzapfel
Town Hall
53095 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Telephone (631) 765-1892
Fax (631) 765-6641
BOARD OF TOWN TRUSTEES
TOWN OF SOUTHOLD
June 2, 2006
Supervisor Scott Russell
Southold Town Hall
Southold, NY
Dear Supervisor Russell,
The Southold Town Board authorized the Southold Town Clerk to advertise for
bids for the Marine Pump-Out Boat for the Town Trustees on May 9, 2006
(Resolution 2006-446). Bids were solicited and were opened by the Town
Clerk's Office on June 1, 2006. Marine Boatbuilders Company of Warwick,
Rhode Island submitted the lowest bid of $79,000 for the boat and $3,500 for the
Tandem boat trailer, bringing the total cost to $82,500. The cost of this initiative
will be offset by a NY State Grant of $35,000 and a Suffolk County Grant of
$23,750.
The Southold Town Trustees respectfully requests that the Town Board accept
the lowest bid and authorize the purchase of a 2006, 23 ft. "Pump-Kleen" pump-
out boat with new Yamaha Four Stoke engine and 2006 tandem trailer from
Marine Boatbuilders Company as per the specifications contained in the RFP at
their June 6, 2006 meeting.
Sincerely,
O--Q G
David BergeY
Southold Town Trustee
cc:: Elizabeth A. Neville, Town Clerk
Board of Trustees
T
....JiIt
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BID OPENING
PUMP-OUT BOATS
Bid Opening 6/1106 10:00 A.M.
23' Fibendass Boat
Tandem Boat Trailer
Fisjlers Island B+..!
Marine Boatbuilders Co
253 Grand View Dr
POBox 7826
Warwick RI 02887
$79,000.00
$3,500.00
$55,508.00
Darryl A. Smith
d/b/a Dalexco Enterprises
10 Cote Ct
Coventry RI 02816
$86,000.00
Included wlBoat price
$21,9gg.99 ~
$65,700.00
C & T Larsh & Sons lnc
4775 S Bluebird Ter.
Lecanto FL 34461
Note: No bid check or bond
$87,000.00
$3,800.00
$69,200.00
~ 10:45 AM - Bidder called. He entered the incorrect amount for the Fishers Island boat. He supplied the
correct amount of his bid and will be faxing a letter to explain the error.
.
.
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
BID OPENING
PUMP-OUT BOATS
Bid Opening 6/110610:00 A.M.
23' Fiberl!lass Boat
Tandem Boat Trailer
Marine Boatbuilders Co
253 Grand View Dr
POBox 7826
Warwick RI 02887
$79,000.00
$3,500.00
Darryl A. Smith
d/b/a Dalexco Enterprises
10 Cote Ct
Coventry RI 02816
$86,000.00
Included w/Boat price
C & T Larsh & Sons Inc
4775 S Bluebird Ter.
Lecanto FL 34461
Note: No bid check or bond
$87,000.00
$3,800.00
1
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfork.net
Fishers Island Boat
$55,508.00
$:lI,IlIlIH)1l *
$65,700.00
$69,200.00
* 10:45 AM - Bidder called. He entered the incorrect amount for the Fishers Island boat. He supplied the
correct amount of his bid and will be faxing a letter to explain the error.
~ " ,
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..
Invitation to Bid
Plrclllll & 11111111
II
21' PIMP-lIT IIII
.. '_lEI
,
,
,
Delivered To
TOWN TRUSTEES
Town of Southold
P.O. Box 1179, 53095 Main Road
Southold Town Hall, Southold, N.Y. 11971
Date: May 10, 2006
~\UfFDt~~,
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SOUTHOLD TOWN
ENGINEERING DEPARTMENT
SOUTHOLD TOWN HALL, 53095 MAIN ROAD, SOUTHOLD
I!a
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INVITATION TO BID
PROJECT: Purchase and Delivery of a Fully Equipped 23' Fiberglass Pump-Out
Boat and Tandem Axel Trailer as noted in these specifications.
The Town Board of the Town of Southold will receive bids for the supply and delivery of a
fully equipped 23' Fiberglas Pump-Out Boat and Tandem Axel Trailer. Boat and Trailer
shall be delivered to a designated location as specified in the bid documents and in
accordance with the Specifications contained herein.
Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095
Main Road, Southold, New York 11971, until
10:00 AM, 1st
Day
June
Month
2006.
Year
All specifications are provided herein:
This invitation to bid is not an offer and shall in no way bind the Town of South old to
award a contract for performance of the project. Should the Town of Southold decide to
award a contract, it shall be awarded to the lowest responsible bidder.
The Town of South old reserves the right to waive any informalities, and to reject any or all
bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL
NOT withdraw his bid during this period.
Bid Security in the form of a certified check or Bid Bond in the amount of One Hundred ($100)
Dollars will be required of each bidder.
Please advise if you intend to bid or not.
Dated: Mav 09. 2006
BY ORDER OF THE SOUTHOLD TOWN BOARD
By: Elizabeth A. Neville
Southold Town Clerk
Supply & Delivery - 23' Pump-Out Boat
A - 1
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INSTRUCTIONS TO BIDDERS
A. PROPOSALS
Proposals must be made in strict accordance with the "Proposal Form" provided. The bidders shall
write in ink, both in words & numerals, the price for which he proposed: to fumish, supply and deliver
all Equipment in strict accordance with these specifications, and subject at all times to the approval
of the Town of Southold.
Each proposal must be signed in writing with the full name and address of bidder.
Each proposal must include a "Lump Sum" Cost for the Boat and Trailer individually. The Town of
Southold reserves the right to award one or both of these items to the successful bidder.
Proposals shall be addressed as indicated on Invitation for Bids and shall be delivered enclosed in
an opaque sealed envelope marked "Proposal" bearing title of work, and Bidders Name. No
proposal shall be considered which has not been received by the Southold Town Clerk prior to the
hour and date stated.
B. PROPOSAL GUARANTY
A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a
bid bond or certified check in the amount of One Hundred ($100) Dollars, and made payable to the
Town of Southold.
As soon as the proposal prices have been compared, the Owner shall retum the bidder's bond or
the certified checks accompanying such proposals as, in his judgment, would not likely be involved
in making the award. All other proposal quantities will be held until the contract and contract bond
have been executed after which they will be released or retumed to the respective bidders whose
proposals they accompanied.
C. OMISSIONS AND DISCREPANCIES
Bidders should carefully examine the requirements of these specifications and fully inform
themselves of all conditions and matters which can in any way affect the work or the cost thereof.
Should a bidder find discrepancies in or omissions from the specifications, or other documents or
should he be in doubt as to their meaning, he should at once notify the Town of South old who may
issue a written instruction to all bidders.
D. PUBLIC OPENING OF PROPOSALS
Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids.
Bidders, their authorized agents, and other interested parties are invited to be present.
Supply & Delivery. 23' Pump-Out Boat
B-1
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E. AWARD OF CONTRACT
Award of contract will be made as soon as practical. A contract may be awarded to a responsible
bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be
withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution
of a contract by successful bidder. The competency and responsibility of the bidder and his sub-
contractors will be considered in making the award. The Town reserves the right to waive any
technical error, to accept any bid, or to reject any or all bids.
The Town may either award the project or reject all proposals received within forty-five (45) days
after the formal opening of proposals. The acceptance of a proposal will be a notice in writing
signed by the Town Clerk and no other act shall constitute the acceptance of a proposal. The
acceptance of a proposal shall bind the successful bidder to execute the contract as stipulated
herein.
F. WITHDRAWALS OF PROPOSALS
Any bidder upon his or her authorized representative's written request presented not later than the
hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of
opening the proposals, when such proposals are reached, it will be returned to him unread.
G. REJECTION OF PROPOSALS
The Town reserves the right to waive any technical error and to reject any and/or all proposals.
Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or
irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or
bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be
rejected.
H. TIME FOR EXECUTION OF CONTRACT
Any bidder whose proposal shall be accepted will be required to appear before the Town in person;
or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6)
copies of the Contract within ten (10) days after notice that the Contract has been awarded to him.
Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of
the Proposal.
I. TIME LIMIT TO COMMENCE AND COMPLETE WORK
The contractor shall commence work as stipulated by him in the proposal form. The Town of
South old will require a reasonable time frame for delivery of the Pump-Out Boat and Trailer. The
Bidder shall indicate a delivery date on the proposal form.
J. METHOD OF PAYMENT
The Town of South old shall pay the invoice, In Full, within thirty (30) days after receipt of the Pump-
Out Boat and acceptance of the product by the Town of Southold.
Supply & Delivery - 23' Pump-Out Boat
B-2
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INDEX TO SPECIFICATIONS
Page T-1:
TITLE SHEET
Section "A"
Page A-1:
INVITATION TO BID
Section "B"
Page B-1 through B-2:
INSTRUCTIONS TO BIDDERS
Section "C"
Page C-1:
INDEX TO SPECIFICATIONS
Section "0"
Page 0-1:
PROPOSAL FORM
(To be completed by each Bidder)
Section "E"
Page E-1:
STATEMENT OF NON-COLLUSION
(To be completed by each Bidder)
Section "F"
Page F-1 through F-2:
NON-DESCRIMINATION CLAUSE
Section "G"
Page G-1 through G-5
GENERAL SPECIFICATIONS
Supply & Delivery - 23' Pump-out Boat
C-1
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PROPOSAL FORM
-=>;6 4- /:24Q(..
Date:
NAME of
BIDDER:
~~~~&
P.O. Box 7R~6 .
Warwick, AI 02887
(4011 73:>-11:175
Telephone: -9'''/ ' 73:1 -/9lf
TO: SOUTH OLD TOWN BOARD
TOWN HALL - 53095 MAIN ROAD
SOUTH OLD, NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as
principals are named below; that this proposal is made without any connection, directly or indirectly with any
other bidder for the same work; that it is In all respects fair and without collusion or fraud, and that no person
acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the
performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has
carefully examined the contract documents dated: May 10, 2006, including bidding requirements, contract,
general and special conditions and specifications; that he has satisfied himself by personal examination of the
proposed work, and by such other means as he may have chosen, as to the conditions and requirements of
the work; and he proposed and agrees that if his proposal be accepted he will contract to:
SUPPLY & DELIVER. 23' Pump-Out Boat & Trailer for Southold Town Trustees
and all other work in connection therewith, in accordance with the contract documents prepared by James A.
Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New
York, 11971, and shall comply with all the stipulations contained therein and that he will start the work as
directed by the Town, he will accept, in full payment thereof as listed below:
PURCHASE & DELIVERY PURCHASE & DELIVERY
OF A23' FIBERGLAS PUMP-OUT BOAT: OF A TANDEM AXEL BOATTRAlLER:
THE BIDDER SHALL FURNISH AND DELIVER THE THE BIDDER SHALL FURNISH AND DELIVER THE
23' PUMP-OUT BOAT IN ACCORDANCE WITH TANDEM AXEL BOAT TRAILER IN ACCORDANCE
THESE CONTRACT DOCUMENTS. WITH THESE CONTRACT DOCUMENTS.
THE ABOVE REFERENCED ACTIVITIES WILL BE THE ABOVE REFERENCED ACTIVITIES WILL BE
COMPl.ETED FOR THE STIPULATED 'LUMP SUM' OF: COMPLETED FOR THE STIPULATED "LUMP SUM'OF:
5r2WW'fy "";;;,..,, T:111"'y~'.,I) >'fi7'l; Ceo. .. ~e #,...-./ r;~,,(...4--.lZ/...oo4 ...tI"J:,fee.
.
(written In words) (written In numbers) (written In words) (written In numbefs)
.$ ~ &""'9;~ #41.... A/#J"""JI.Q
BIDDERS TIME FRAME FOR THE 't.1SJ _ '15' aI~ rA..,., .3i!J -'f S- d;.y, ,;r",,,-
DELIVERY OF BOAT&TRAlLER: '";l!..~ ~ <lJC..J.-. Ji'Cf~ "'-'-'
(BOAT DE IVERY DATE) (TRAILER DELIVERY DATE)
We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a
period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement
may extend this time perl:;2d.
Signature P _ / Bidders
of Bidd~ _ .~ Address: z.f3 Cte,.",,~. ~e,.u/ J:k.
"'~
Telephone
Number:
..fItJj- 75,7 -/'T<5"
S~"/2lld.
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W#Jt'tP/;:;.k:..
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6:J. fJ5"c'
Date:
Supply & Delivery. 23' Pump-Out Boat
0-1
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STAt!;Y~~I OF tl!QtI.cOL.I-USIO~
(To be completed by each Bidder)
In accordance with Section 103-<1 General Municipal Law, effective September 1, 1966, every bid or proposal
hereafter made to a political subdivision ofthe Stale of any public department, agency, or official thereof or to a
fore district or any agency or official thereof for work or services performed or to be performed or goods sold or
to be sold, shall contain the followIng statementsubscrlbed to by the bidder and affirmed by such bidder as true
under the penalties of perjury; non-colluslve bidding certification.
A. Bysubmlsslon of this bid, each bidder and each person signing on behalf ofany bidder certifies, and In
the case of a Joint bid, each party thereto certifies as to Its own organization, under penalty of perjury,
that to the best of knowledge and belief:
(1) The prices In this bid have been arrived at Independently without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter
relating to such prices with any other bidder or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted In this bid have not been
knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to
opening, directly or Indirectly, to any other bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to Induce any other person,
partnership, or corporation to submit or not to submit a bid for the purpose of restricting
'competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the
accuracy ofthe statements contained In this certification, and under the statements contained In this
certification, and under the penalties of perjury, affirms the truth thereof, such penalties being
applicable to the bidder, as well as the person signIng In Its behalf.
C. That attached hereto (ifa corporate bidder) Is a certified copy of resolution authorizing the execution of
this certificate by the signature ofthls bid or proposal on behalf ofthe corporate bidder.
RESOLUTION
Resolvedthat &1.4eJ 4-w;/.,.:/J-e. of the l?Ja.e/":--<... ~l-jJul/~Pt'S' Co
(Name of signatory) (Name. of Corporation)
authorized to sign and submit the bid or proposal of this corporation for the following Project:
be
Purchase & Delivery of A 23' Pump-out Boat and Tandem Axel Boat Trailer
and to Include in such bid or proposal the certificate as to non-colluslon required by section one-
hundred-three-d (1 03-d) of the General Municipal Law as the act and deed of such corporation, and for
any Inaccuracies or miss-statements In such certificate this corporate bidder shall be liable under the
penalties of perjury.
The foregoing is true and correct
copy of the resolution adopted by
corporation at a meeting of the
Board of Directors, held on the
;/"/P~M+;/ 51x
day of
Io/~y
,20 pC:,
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec.103-d, as amended &
effective on September 1, 1965.
Signature
Supply & Delivery - 23' Pump-out Boat
E -1
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.
NON.DISCRIMINATION CLAUSE
During the performance of this contract, the contractor agrees as follows:
a. The contractor will not discriminate against any employee or applicant for
employment because of race, creed, color, or national origin, and will rake affirmative
action to insure that they are afforded equal employment opportunities without
discrimination because of race, creed, color, or national origin. Such action shall be
taken with reference, but not limited to: recruitment, employment, job assignment,
promotion, upgrading, demotion, transfer, layoff or termination, rates of payor other
forms of compensation, and selection for training or retraining, including
apprenticeship and on-the-job training.
b. The contractor will send to each labor union or representative of workers with which
he has or is bound by a collective bargaining or other agreement or understanding, a
notice, to be provided by the Commission of Human Rights, advising such labor
union or representative of the Contractor's agreement under clauses "a." through
"h." hereinafter called "non-dlscrimination clauses", and requesting such labor union
or representative to agree In writing, whether in such collective bargaining or other
agreement or understanding or otherwise, that such labor union or representative will
not discriminate against any member or applicant for membership because of race,
creed, color, or national origin, and will rake affirmative action to Insure that they are
afforded equal membership opportunities without discrimination because of race,
creed, color, or national origin. Such action shall be taken with reference, but not be
limited to: recruitment, employment, job assignment, promotion, upgrading,
demotion, transfer, layoff or termination, rates of pay, or other forms of
compensation, and selection for training or retraining including apprenticeship and
on-the-job training. Such notice shall be given by the Contractor, and such written
agreement shall be made by such labor union or representative, prior to the
commencement of performances of this contract. If such a labor union or union
representative fails or refuses so to agree in writing, the Contractor shall promptly
notify the Commission for Human Rights of such failure or refusal.
c. The Contractor will post and keep posted in conspicuous places, available to
employee and applicants for employment, notices to be provided by the Commission
for Human Rights setting forth the substance ofthe provision of clauses "a." and "b."
and such provisions of the State's Laws against discrimination as the Commission
for Human Rights shall determine.
d. The Contractor will state, In all solicitations or advertisements for employees placed
by or on behalf of the Contractor, that all qualified applicants will be afforded equal
employment opportunities without discrimination because of race, creed, color, or
national origin.
Supply & Delivery - 23' Pump-Out Boat
F -1
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.
e. The Contractor will comply with the prevision of Sections 291-229 of the Executive
Law and the Civil Rights Law, will furnish all Information and reports deemed
necessary by the Commission for Human Rights under these non-dlscrimlnation
clauses as such sections of the Executive Law and will, permit access to his books,
records, and accounts by the Commission for Human Rights and Owner
representatives counsel for the purposes of Investigation to ascertain compliance
with these non-discrimination clauses and such sections of the Executive Law and
Civil Rights Law.
f. This Contract may be forthwith canceled, terminated, or suspended in whole or in
part, by the contracting agency upon the basis of a finding made by the Commission
of Human Rights that the Contractor has not complied with these non-dlscriminatlon
clauses, and the Contractor may be declared Ineligible for future contracts made by or
on behalf of the Owner/Contracting Agency until he satisfied the Commission for
Human Rights that he has established and is carrying out a program in conformity
with the provisions of these non-dlscriminatlon clauses. Such finding shall be made
by the Commission for Human Rights after conciliation efforts by the Commission
have failed to achieve compliance with these non-discrlmlnation clauses and after a
verified complaint has been filed with the Commission, notice thereof has been given
to the Contractor and an opportunity has been afforded him to be heard publicly
before three members on the Commission. Such sanctions may be imposed and
remedies otherwise provided by law.
g. If this Contract is canceled or terminated under clause "f." , in addition to other rights
of the Owner provided in this contract upon its breach by the Contractor, the
Contractor will hold the Owner Harmless against any additional expenses or costs
incurred by the Owner In completing the work or In purchasing the services, material
equipment, or supplies contemplated by this contract, and the Owner may withhold
payments from the contractor in an amount sufficient for this purpose and recourse
may be had against the surety on the performance bond If necessary.
h. The Contractor wlillnclude the provisions of clauses "a.", through "g." In every
subcontract or purchase order In such a manner that such provisions will be binding
upon each subcontractor or vendor as to operations to be performed within
jurisdictional local ofthe Project being contracted by the Owner. The Contractor will
take such action In enforcing such provisions of such subcontract or purchase as
Owner/Contracting Agency may direct, including sanctions or remedies for non.
compliance. If the Contractor becomes Involved in or is threatened with litigation
with a sub-contractor or vendor as a result of such direction by the Contraction
Agency/ Owner, the Contractor shall promptly so notify the Owner's representatives/
counsel, request him to Intervene and protect the Interests of the Owner (Contracting
Agency's jurisdictional area).
Supply & Delivery - 23' Pump-out Boat
F-2
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GENERAL SPECIFICATIONS
All work shall comply with all particulars of the General Conditions, Supplementary General
conditions, Instructions to bidders and the General requirements of these specifications.
Section "A" - DESCRIPTION of WORK:
1. Supply and Deliver one twenty three (23') foot "Pump-Out Boar and Boat Trailer to the Town
of Southold.
2. It is the intent of these specifications to describe a "Pump-out Vessel" to be used in the
pumping out of waste from other vessels and to transport such waste to a proper disposal
facility. The Pump-out boat must meet standards for this type of vessel and bidder must be
able to attach a safety Coast Guard Label to each boat.
Section "B" . BIDDERS QUALIFICATIONS:
1. Bidder must have a minimum of thirty five (35) Pump-out Boats sold, delivered and accepted
by a client in a satisfactory manner.
2. Bidder must show proof that they are in the business of supplying and delivering Pump-out
Boats, finished and complete in all respects.
3. Bidder must be able to show purchase orders and proof of delivery with contact names and
Phone Numbers for each Boat Delivered. This list shall be provided to the Town upon
request.
4. Bidder shall provide pictures "With BID" of the boat to be supplied. Pictures must show full
side view, full inside view, full top view and full bottom view. Bids without pictures shall be
rejected.
Section "C" - MAKE / MODEL - BOAT & TRAILER:
1. The Make and/or Model of the 23' Pump-out Boat shall be Marine Boatbuilders Co. Pump
Kleen, Year 2006 or approved Equal.
BOAT SPECIFICATIONS:
Overall Length: 23' Not including added platforms or pulpits.
Beam: 8'-9" Without fender system or rub rail.
Draft: 16" Lightship
22" Full Load - 420 Gallons of Waste.
Dead Rise: 10 Degrees
Transom Angle: 12 Degrees
Transom: Fiberglass 1" - Coosa Composite 2" - Total 3" thick.
Transom Height: 25"
Horse Power: Coast Guard Approved - Rated for a Maximum of
250HP Single Outboard Engine or, (2) 150HP Outboard Engines
Weight: 3,000 Pounds. (Lightship)
Warranty Five (5) Year - Structural Hull - Boat used for Marine Waste Only!
Five (5) Year - Scavenger Waste Containment Cell.
Supply & Delivery - 23' Pump-out Boat
G-1
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GENERAL SPECIFICATIONS CONTINUED:
2. The Make and/or Model of the Trailer shall be LoadmasterGVWR 7,350 Lb. Tandem Axle
Trailer or approved Equal.
STANDARD TRAILER FEATURES:
Mig-Welded - 6" - "C" Channel Steel Frame
Two (2) Safety Cables / Chains
7,000 Lb. Tongue Jack
Disc Breaks on one axle
Structural Fenders and Steps with Anti-Skid
Sealed and Submersible Lights and Electrical Connections
Adjustable treated lumber, Marine Carpeted Bunking Set up to Boat
Safe-t-Iube Grease System, Submersible Axles
Adjustable Bow-stop / Winch-stand Assembly
D.O.T. Reflective Tape
Structural Members - Three (3) Year Warranty
Galvanizing - Five (5) Year Warranty
Section "0" . ENGINE:
1. F200hp V6 Four Stroke As Manufactured by "YAMAHA" or Approved Equal.
STANDARD ENGINE FEATURES:
Engine Type: 4-Stroke 60' V6
Displacement: 3352 cc (204.6 Cubic Inches)
Compression Ratio: 9.9 : 1
Full Throttle RPM Range: 5000-6000 RPM
Gear Ratio: 15:30 (2.00)
Induction System: DOHC Fuel Injection
Fuel Delivery: Programmed Fuel Injection
Ignition System: TCI Micro Computer
Starling System: Electric
Lubrication: Wet Sump
Nlemator Output@ W.O.T.: 45 Amps
Shaft Length: 25"
Weight: 583 lb. (265 kg)
2. All gauges, cables, controls, wiring as needed or required for a complete installation.
3. Three (3) Year Warranty.
Section "E" . MODIFIED "V" HULL DESIGN:
1. The hull shall be a modified "V" hull with a concave bottom, NOT convex.
2. The hull shall meet the above referenced "Boat Specifications" and shall be constructed of
hand laid woven, roving, and gun roving.
3. All Fiberglass is to be "E" glass and resin thermo set polyester.
4. The Gelcoat is to be ISO NPG Thermo Set Gelcoat.
5. The transom or stringer system shall be a composite laminate. There shall be NO wood in
the transom or stringer system. There shall be NO wood in the entire boat.
Supply & Delivery. 23' Pump-out Boat
G-2
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GENERAL SPECIFICATIONS CONTINUED:
Section $OF" " SCAVENGER WASTE CONTAINMENT CELL:
1. A Fiberglass 420 gallon Scavenger Waste Holding Tank shall be built into the hull. The
containment cell shall be constructed completely below the water line. No part or parts of
the containment cell shall be. above the floor.
2. The Holding Tank shall have five (5) baffles and five (5) layers of fiberglass that include four
(4) layers of 240z. Cloth.
3. Installations shall include an Edson Pump to run the Sewage Tank operation and it shall be
located completely under the center console. This item shall include the installation of all
plumbing and vents. The. Boat deck shall be clear of all obstructions and left free of Tripping
Hazards.
4. The capacity of the Holding Tank shall be certified, in writing, by an accredited Navel
Engineer. This Certification will be required from the successful bidder.
5. The Holding Tank must have a plunger type alann that sounds when tank is full. All
switches, Gauges, Control wiring and sound alann shall be mounted on center console.
Section "G" . PUMP FOR CONTAINMENT CELL:
1. The electric pump for the Scavenger Waste Operation shall be as Manufactured by Edson.
The Model number of the Pump shall be an electric diaphragm pump # 278EB40 or Equal.
2. The Pump Vent shall be located on the outside of the Starboard hull. The installation of the
pump and vent system shall be under the center console in a manner that will leave the Boat
deck clear of all obstructions and left free of Tripping Hazards.
3. All switches and controls. to run the pump shall be mounted on the. center console. All
equipment, switches and controls shall be waterproof and shall be a maximum of 75 amps.
Section "H" . BOAT DECK (Floor):
1. The Boat Deck (Floor) shall be compost Fiberglass. There shall be NO WOOD in the. Boat
Deck (Floor or Structural Support).
2. The Boat Deck shall be free from any trip hazards. This shall include the lip of any
Containment Cell, any Pumps or plumbing, including vents.
3. The Deck must contain two (2) stowage areas in the stem and one (1) under the seat. The
seat stowage must have a cushion attached to be used as a leaning post or a seat, and
must contain lockable doors with adjustable shelves. There must be three. stowage areas in
the bow. One (1) each on the starboard and port side with matching doors. There must also
bee another stowage area between the floor and deck directly in the bow with a matching
door. All stowage areas and the components that make up the stowage areas must be
fiberglass. Construction andlor installation of wood products will not be accepted.
4. The deck shall be self-bailing with tank empty or full. The deck shall have a minimum
freeboard of 46" in the bow and 29" in the stem. The deck shall be constructed of a
combination of hand laid woven, roving and gun roving. Fiberglass "E" glass and the resin
shall be thermostat Gelcoat (White). Deck shall include a large splash well for the outboard
engine and the backing up into seas to keep the water off the floor.
5. The boat Deck shall include four (4) regular 10" SIS cleats secured to the Deck System.
The Boat Deck shall also include one (1) -10" SIS pop up cleat, SIS pop up chalks and pop
up running lights in the bow.
Supply & Delivery. 23' Pump-out Boat
G-3
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GENERAL SPECIFICATIONS CONTINUED:
Section "I". FOAM FLOTATION:
1. Two part thermostat foam shall be injected between the floor and hull in all areas not
occupied by tanks and other essential equipment.
Section "J" . CENTER CONSOLE. WITH "T"-TOP:
1. The center console shall be large enough to house the entire containment pump, including
all plumbing and vents.
2. The Console shall have a compass and a 7 -panel circuit breaker.
3. The T-Top shall have a fiberglass hard top. It shall be 90" tall and 77" long from bow to aft
and 57" wide from starboard to port. It shall contain an aluminum painted electronic box with
a Plexiglas lockable door.
4. A fabricated tube shall run from the electronic box to the top of the center console that will
allow all wires to run through and be concealed.
Section "K" - FUEL TANK:
1. The fuel tank shall have a minimum capacity of fifty (50) gallons and shall be mounted under
the Boat Deck Floor. Tanks mounted on the Deck or Floor will not be accepted.
Section "L" - FENDER SYSTEM:
1. The Boat shall require a complete all round fender system using 6" x 15" Polly Fenders.
Fenders shall be secured by 3/16" stainless coated lifeline attached to the Boat Hull using
stainless steel 5/16" U-Clamps.
Section "M" - STEERING SYSTEM:
1. Steering shall be Teleflex Sea Star Hydraulic and include a 15" stainless steel steering
wheel.
Section "N" - COAST GUARD PACKAGE:
1. This bid shall include the following items for Coast Guard compliance. All items listed
herein, where applicable, shall be sized to fit the Boat Size Specified.
Quantitv:
(1)
(4)
(1 )
(4)
(1 )
(1 )
(1 )
(2)
(2)
(1 )
(2)
Item:
Anchor
Life Vest
Air Horn
Fenders - 6" x 18"
Anchor Chain 1/2"X
Fire Extinguisher 5BS
Anchor Line - 1/2" x 150'
Dock Line - 3/8" x 20'
Shackle - 5/16"
Alert Flair Kit
Boat Cushion
Supply & Delivery. 23' Pump-Out Boat
G-4
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GENERAL SPECIFICATIONS CONTINUED:
Section "0" - ACCESSORIES REQUIRED:
1. One (1) VHF Marine Radio with Antenna.
2. One (1) raw water-wash down with twenty five (25') foot hose.
3. All wires from motor to center console shall be installed through a 4" PVC pipe under the
center console. The PVC Pipe shall have a transom drain on the outside of the transom so
it may be drained for winter storage andlor ordinary maintenance.
4. A 1500 GPM automatic bilge pump shall be installed in the hull at the stem with a two (2")
inch through hole to the starboard side of the hull.
5. The Boat shall include and be supplied with a Coast Guard Approved Safety Package.
6. The Boat shall have two (2)- three (3") inch stainless steel bow eye and two (2) transom tie
downs.
7. The Boat shall have seven (7) - Ten (10") inch SIS Cleats (Aft and Mid-ship) and one Ten
(10") inch S/S Cleat in the Bow. The Bow shall also contain two (2) chalks and two (2)
running Lights. All Cleats, Chalks and Running Lights in the Bow shall be Stainless Steel
Pop-Ups. All cleats shall be reinforced by Fiberglass Backing Plates,
8. The Boat shall be Bottom Painted with an approved Black Bottom Paint installed as per
industry standards.
9. The Boat shall include a compass mounted on the center console.
10. The Boat shall include the application of Graphics or Lettering consisting of the following two
lines. (Top Line) South old Town Pump-Cut (Bottom Line) VHF - Channel 73
The Size and Style of Graphics shall conform to industry standards and shall be easily read
by adjacent Vessels. The final Size and Style of Graphics shall be coordinated and
approved by the Town Trustees prior to fabrication.
END OF SECTION:
Supply & Delivery. 23' Pump-Cut Boat
G-5
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HOlD DOCUMENT UP TO THE LIGHT TO VIEW TRUE WATERMARK
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HOLD DOCUMENT UP TO THE LIGHT TO VIEW TRUE WATERMARK
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To2O
a Citizens Bank
HAY 26. 2006
**$100.00**
DOLLARS
PAY
*TOWN OF SOUTHHOLD*
TO THE
ORDER OF
MEMO:
.)..J / /J;-"",P6k9"- tJ-/
lR.sued by Integrated Payment Systems tnc., Englewood, Colorado
Ie )fM9~g~n gh_ase_Bank, N_,~"_D!ln",_E':r,, g()l.O[.<;uo_ - --
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Marine Boat Builders CO.
PO BOX 7826
WARWICK RI 02887
Telephone: 401-732-1975
FAX: 401-7324528
E-Mail: lamaf!(ij)aol.com
Web site: www.oUlnDOutboats.com
We are pleased to introduce Our new 2006,23' PUMPOUT BOAT. This is
our third generation new mold. Built and designed from our eleven years
of experiences building PUMPOUT boats, Work boats, and Patrol boats.
Our boats are built for safety, simplicity, and stability.
· MODIFIED V HULL DESIGN
Our PUMPOUT hull bottom is concave not convex like most hulls. This
allows for maximum stabilitv. and ease of handlint!. Our boat because of
its design will not yaw in a following sea. The hull is constructed with a
combination of hand laid woven, roving, and gun roving. All fiberglass is
"E" glass and the resin is thermo set polyester. The gel coat is ISO NPG
thermo set gelcoat, normally 1.5" thick. Our boat has a 10-degree dead
rise at the stern, which allow the boat to plane quickly. The hull transom is
a cOmDosite laminate 2" thick. and I" rtbe1'lllass a total of 3" thick. There
is no wood in the transom.
· STRINGER SYSTEM
Our strineer svstem is a U channel all fibe11llass state of the a11 svstem.
There is no wood in Our strint!er svstem.
· Deck, Floor
The deck is a combination of hand laid woven, roving, and gun roving.
Fiberglass "E" glass applied and the resin is thermostat gel coat (white).
Deck has a 12" steo UD in the bow area that is 48" lont!. It includes two
orward la e stowa e areas with .be lass hatches. The deck is ree. rom
anv OUmDS. vents. Or owes of anv kind leavint! much-needed extra
worksoace. and NO trio ha7ards. Our floor is fibe11llass cOmDosite. not
wood like other boats there is NO wood in our deck. floor or in Our boat.
The deck is finished with non-skid on horizontal surfacf!S:, Our deck is
self-bailing at all times; weather containment cell is full or empty.
- ...
,
MARINE BOATBUlLDERS CO.
PUMP-KLEEN@
PUMPOUT BOATS
23'
Tel.: 401-732-1975 . www.pumpoutboats.com
420 gallon holding tank comes with a Naval Architect/Engineer holding tank capacity certification.
.
.
MARINE BOATBUlLDERS CO.
PU M P-KLEErtR)
420 gallon holding tank comes with a Naval ArchitecUEngineer holding tank capacity certification.
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Pump Located Under Center Console
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12" Stepup with 3 Stowage Areas
PUMPOUT BOATS
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Tel.: 401-732-1975 . www.pumpoutboats.com
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Transom with Splash Well - Set for Single or Twin Engines
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MARINE BOATBUILDERS CO.
PO BOX 7826
WARWICK, RI 02887
Web site: www.pumpoutboats.com
Phone: 401-732-1975 Fax: 401-732-4528 E-Mail: lamag@llo/.com
MARINE BOATBUILDERS CO. PUMPOUT BOAT
REFERENCES ON BOATS SOLD
Partial Customer List and Contacts:
Mitchell Marine
509 Beachtel Blvd
Ocean Springs MS 39564
Cpt. John Ludwig
228-297-1092
Lady's Marina
73 Sea Island PKW
Suite 10 Beaufort, SC
Suite Steve Tully
843-521-0000
City Marina
PO Box 759
Charlstown, SC 29404
David Rogers
843-577-7702
Town Of Essex CT
Phillip J. Miller
Essex Towm Hall
29 WestAve.
Essex, Connecticut 06426
860-767-4340
The Last Detail, Inc
54 E 2ZVD Court
Rivier Beach, FL 33404
561-841-3000
561-841-3002
.
-3-
Marine Boatbuilders Co
Town ofNortb Hempstead
Manbasset, LI NY.
Joel Zieff
Village of Nortbport (2, boats)
Nortbport Long Island NY.
Jo Correia
Wbite Plains, NY.
Westcbester County
Jack Robbins
Long Island Soundkeeper
Norwalk, CT. ( 6 boats, runs one on LI)
Terry Becker
Metropolitan MWD (3) Boats
Water District of Southern California
PO Box 54153
Los Angeles, Calfornia 90054-0153
David McLory
Town of Barnstable
Harbormanter
230 South St
Hyannis, MA 02601
Eric
Abatelll
Catalina Mooring Service
PO Box 5086
Two Harbors CA 90704
Phone:
.
References, page, 3
516-767-2813
631-261-2521
914-242-6307
203-854-5330
213-704-1958
508-862-4741
310-510-4211
.
Marine Boatbuilders Co
Boston Water Boat Marina, Inc
Long Wharf, Boston
Larry Cannon
Garren Marine
Myrtle Beach SC 29577
Blaine Garren
Bristol Marine
Bristol RI 02809
Mike Tyska
Skull Creek Marina
Hilton Head SC 29925
Ross Lysinger
Town of Plymouth
11 Lincoln St.
Plymouth, MA 02360
Jo Ritz, or Tim Routhier
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References, page, 4
617-523-1027
843-650-2626
401-253-2200
843-681-8436
508-830-4182
Dept. of Boating and Waterways
State of California, Sacramento, CA
Kevin Atkinson (3 boats) 916-263-8149
Town Of Stratford
Stratford, CT
AI Grunow, Harbormaster
Marine Boatbuilders Co
203-377-0733
.
- 5 -
References, page, 5
Columbia Island Marina
South Arlington, VA 22202
Kathy Degroot
202-347-0173
Adventure Yacht Harbor
Daytona Beach, FL. 32127
Bill Pixley
904-756-2180
Monmouth County Health Dept.
Freehold, NJ 07728
Lester Jargowsky 732-431-7456
Marine Boatbuilders Co. References page, 5
Dept. of Boating and Waterways
State of California, Sacramento, CA.
Kevin Atkinson 946-263-8149
Rivercrest Marina
)Madison, Indiana
Gary Richenson
812-265-5285
Town of Westerly (2, boats
Westerly, RI.
John Fusaro, JR
401-348-2538
Block Island RI (3 Boats)
Harbormaster
~-
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Marine Boatbuilders Co References, page, 6
Town of Bridgeport Connecticut
Bridgeport, CT.
Jo Savino 203-395-6854
State of New Mexico (2) boats
Huerman Lujan or Randy Herrera 505-827-0478
505-827-7407
City of Annapolis Maryland
Maryland
Ulric Dahlgren
410-263-7973
Half Moon Bay
Metro County, CA.
Dan Temko
415-726-4382
More boats and references are available upon request.
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BILL RICIlARDS YACBT DESIGN
1162 Amhony Road
Pu.o......., RI 02B71
(401) 5n-4s.n (PH)
bric:IJ.wtaIm;vc:co.COIIl
318102
To Whom It May. Concern:
This is to certify tile holding tank capacity on th$ Marine Boatbuilde/lJ COtllpMy 23 foof
pump~ut boat. 1'"h8 c:afcu/atjona for this tank \111818 perlonnecf by me during the original
design of the boii~l. The capacity is 420 gallons.
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Invitation to Bid
Plrclllll & 111111'1
II
21' PI.,.IIT 1111
.
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Delivered To
TOWN TRUSTEES
Town of Southold
P.o. Box 1179, 53095 Main Road
Southold Town Hall, Southold, N.Y. 11971
Date: May 10, 2006
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SOUTHOLD TOWN
ENGINEERING DEPARTMENT
SOUTHOLD TOWN HALL, 53095 MAIN ROAD, SOUTHOLD
.
.
INVITATION TO BID
PROJECT: Purchase and Delivery of a Fully Equipped 23' Fiberglass Pump-out
Boat and Tandem Axel Trailer as noted in these specifications.
The Town Board of the Town of Southold will receive bids for the supply and delivery of a
fully equipped 23' Fiberglas Pump-Out Boat and Tandem Axel Trailer. Boat and Trailer
shall be delivered to a designated location as specified in the bid documents and in
accordance with the Specifications contained herein.
Bids will be received at the office of the South old Town Clerk, Southold Town Hall, 53095
Main Road, Southold, New York 11971, until
10:00 AM, 1st
Day
June
Month
2006.
Year
All specifications are provided herein:
This invitation to bid is not an offer and shall in no way bind the Town of South old to
award a contract for performance of the project. Should the Town of Southold decide to
award a contract, it shall be awarded to the lowest responsible bidder.
The Town of Southold reserves the right to waive any informalities, and to reject any or all
bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL
NOT withdraw his bid during this period.
Bid Security in the form of a certified check or Bid Bond in the amount of One Hundred ($100)
Dollars will be required of each bidder.
Please advise if you intend to bid or not.
Dated: Mav 09, 2006
BY ORDER OF THE SOUTHOLD TOWN BOARD
By: Elizabeth A. Neville
Southold Town Clerk
Supply & Delivery - 23' Pump-Out Boat
A - 1
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INSTRUCTIONS TO BIDDERS
A. PROPOSALS
Proposals must be made in strict accordance with the "Proposal Form" provided. The bidders shall
write in ink, both in words & numerals, the price for which he proposed: to fumish, supply and deliver
all Equipment in strict accordance with these specifications, and subject at all times to the approval
of the Town of Southold.
Each proposal must be signed in writing with the full name and address of bidder.
Each proposal must include a "Lump Sum" Cost for the Boat and Trailer individually. The Town of
Southold reserves the right to award one or both of these items to the successful bidder.
Proposals shall be addressed as indicated on Invitation for Bids and shall be delivered enclosed in
an opaque sealed envelope marked "Proposal" bearing title of work, and Bidders Name. No
proposal shall be considered which has not been received by the Southold Town Clerk prior to the
hour and date stated.
B. PROPOSAL GUARANTY
A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a
bid bond or certified check in the amount of One Hundred ($100) Dollars, and made payable to the
Town of Southold.
As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or
the certified checks accompanying such proposals as, in his judgment, would not likely be involved
in making the award. All other proposal quantities will be held until the contract and contract bond
have been executed after which they will be released or retumed to the respective bidders whose
proposals they accompanied.
C. OMISSIONS AND DISCREPANCIES
Bidders should carefully examine the requirements of these specifications and fully inform
themselves of all conditions and matters which can in any way affect the work or the cost thereof.
Should a bidder find discrepancies in or omissions from the specifications, or other documents or
should he be in doubt as to their meaning, he should at once notify the Town of Southold who may
issue a written instruction to all bidders.
D. PUBLIC OPENING OF PROPOSALS
Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids.
Bidders, their authorized agents, and other interested parties are invited to be present.
Supply & Delivery. 23' Purnp.Qut Boat
B-1
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E. AWARD OF CONTRACT
Award of contract will be made as soon as practical. A contract may be awarded to a responsible
bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be
withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution
of a contract by successful bidder. The competency and responsibility of the bidder and his sub-
contractors will be considered in making the award. The Town reserves the right to waive any
technical error, to accept any bid, or to reject any or all bids.
The Town may either award the project or reject all proposals received within forty-five (45) days
after the formal opening of proposals. The acceptance of a proposal will be a notice in writing
signed by the Town Clerk and no other act shall constitute the acceptance of a proposal. The
acceptance of a proposal shall bind the successful bidder to execute the contract as stipulated
herein.
F. WITHDRAWALS OF PROPOSALS
Any bidder upon his or her authorized representative's written request presented not later than the
hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of
opening the proposals, when such proposals are reached, it will be retumed to him unread.
G. REJECTION OF PROPOSALS
The Town reserves the right to waive any technical error and to reject any and/or all proposals.
Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or
irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or
bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be
rejected.
H. TIME FOR EXECUTION OF CONTRACT
Any bidder whose proposal shall be accepted will be required to appear before the Town in person;
or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6)
copies of the Contract within ten (10) days after notice that the Contract has been awarded to him.
Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of
the Proposal.
I. TIME LIMIT TO COMMENCE AND COMPLETE WORK
The contractor shall commence work as stipulated by him in the proposal form. The Town of
Southold will require a reasonable time frame for delivery of the Pump-Out Boat and Trailer. The
Bidder shall indicate a delivery date on the proposal form.
J. METHOD OF PAYMENT
The Town of South old shall pay the invoice, In Full, within thirty (30) days after receipt of the Pump-
Out Boat and acceptance of the product by the Town of Southold.
Supply & Delivery. 23' Pump-Out Boat
B-2
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INDEX TO SPECIFICATIONS
Page T-1:
TITLE SHEET
Section "A"
Page A-1:
INVITATION TO BID
Section "B"
Page B-1 through B-2:
INSTRUCTIONS TO BIDDERS
Section "C"
Page C-1:
INDEX TO SPECIFICATIONS
Section "D"
Page D-1:
PROPOSAL FORM
(To be completed by each Bidder)
Section "E"
Page E-1:
STATEMENT OF NON-COLLUSION
(To be completed by each Bidder)
Section "F"
Page F-1 through F-2:
NON-DESCRIMINATION CLAUSE
Section "G"
Page G-1 through G-5
GENERAL SPECIFICATIONS
Supply & Delivery - 23' Pump-out Boat
C-1
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PROPOSAL FORM
Date: if ~ leG
NAME of
BIDDER:
~r"1l I). ~:..y4
D B,A, fJA-ley-co &J..e-yr; 5;.:,. <:;.
to 4'& C-I. I (dVelV~ at on-t6
Telephone:
r(fO/) "0'"(' -&tB-)
TO: SOUTH OLD TOWN BOARD
TOWN HALL - 53095 MAIN ROAD
SOUTHOLD, NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as
principals are named below; that this proposal is made without any connection, directly or indirectly with any
other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person
acting for or employed by the aforementioned owner is or will be interested directiy or indirectly, in the
performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has
carefully examined the contract documents dated: May 10, 2006, including bidding requirements, contract,
general and special conditions and specifications; that he has satisfied himself by personal examination of the
proposed work, and by such other means as he may have chosen, as to the conditions and requirements of
the work; and he proposed and agrees that if his proposal be accepted he will contract to:
SUPPLY & DELIVER - 23' Pump-out Boat & Trailer for Southold Town Trustees
and all other work in connection therewith, in accordance with the contract documents prepared by James A.
Richter, RA, Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New
York, 11971, and shall comply with all the stipulations contained therein and that he will start the work as
directed by the Town, he will accept, in full payment thereof as listed below:
PURCHASE & DELIVERY
OF A23' FIBERGLAS PUMP.OUT BOAT:
THE BIDDER SHALL FURNISH AND DELIVER THE
23' PUMP-OUT BOAT IN ACCORDANCE WITH
THESE CONTRACT DOCUMENTS.
THE ABOVE REFERENCED ACTIVITIES WILL BE
COMPLETED FOR THE STIPULATED "LUMP SUM- OF:
PURCHASE & DELIVERY
OF A TANDEM AXEL BOAT TRAILER:
THE BIDDER SHALL FURNISH AND DELIVER THE
TANDEM AXEL BOAT TRAILER IN ACCORDANCE
WITH THESE CONTRACT DOCUMENTS.
THE ABOVE REFERENCED ACTIVITIES WILL BE
COMPLETED FOR THE STIPULATED "LUMP SUM" OF:
c~ $':)(. TLc"..,J dcile.. (f6COO,()()
rltten In words) (written I~ numbers)
k.(()jJ
(written In words)
]:;.uc/u iJ.
(written In numbers)
BIDDERS TIME FRAME FOR THE
DELIVERY OF BOAT & TRAILER:
(BOAT DELIVERY DATE) (TRAILER DELIVERY DATE)
We the undersigned, further agree that this proposal is a fonnal bid and shall remain in effect for a
period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement
::;Qd~;'v;V
of Bid r:
'--
Bidders
Address:
to (d~
( c1X'AJ ~
(, ?-.
Telephone
Number:
((ot J 60fj 6{ fj-,).
~/J{) /()h
12~ tf>F-/b
Date:
Supply & Delivery - 23' Pump-out Boat
D-1
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STAIl;~T qF I':lION-COlllJ~ION
(To be completed by each Bidder)
In accordance with Section 103-<1 General Municipal Law, effective September 1,1966, every bid or proposal
hereafter made to a political subdivision ofthe State of any publiC department. agency, or official thereof or to a
fore district or any agency or official thereof for work or services performed or to be performed or gOOds sold or
to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true
under the penalties of perjury; non-colluslve bidding certification.
A. By submission ofthls bid, each bidder and each person signing on behalf ohny bidder certifies, and In
the case of a Joint bid, each party thereto certifies as to Its own organization, under penalty of perjury,
that to the best of knowledge and belief:
(1) The prices In this bid have been arrived at Independently without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter
relating to such prices with any other bidder or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted In this bid have not been
knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to
opening, directly or Indirectly, to any other bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to Induce any other person,
partnership, or corporation to submit or not to submit a bid for the purpose of restricting
'competltlon.
B. The person signing this bid or proposal certifies that he has fully Informed himself regarding the
accuracy of the statements contained In this certification. and under the statements contained In this
certification, and under the penalties of perjury, affirms the truth thereof, such penalties being
applicable to the bidder, as well as the person signing In Its behalf.
C. That attached hereto (If a corporate bidder) Is a certified copy of resolution authorizing the execution of
this certificate by the signature of this bid or proposal on behalf of the corporate bidder.
RES 0 L U T l.O N
I Dl'/rY1/ J4.~.-I-4 /J.6.fI.
Resolved that. l;;,,:.r':'1t1. Su .'f;'t, of the (jl4lex.,w &ieLPr: r~ c; be
(Nama Of signatory) (Nama of Corporation)
authorized to. sign and submit the bid or proposal of this corporation for the following Project:
Purchase & Delivery of A 23' Pump-out Boat and Tandem Axel Boat Trailer
and to Include In such bid or proposal the certificate as to non-colluslon required by section one-
hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for
any Inaccuracies. or mlss-statements In such certificate this corporate bidder shall be liable under the
penalties of perjury.
The. foregoing is true and correct
copy of the resolution adopted by
corporation at a meeting of the
Board of Directors, held on the
)0
day of
tJ4.A-7
.20.Qli2....
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec.103od, as amended &
effective on September 1, 1965.
Q ~'3--
Supply & Delivery - 23' Pump-out Boat
E -1
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NON-DISCRIMINATION CLAUSE
During the performance of this contract, the contractor agrees as follows:
a. The contractor will not discriminate against any employee or applicant for
employment because of race, creed, color, or national origin, and will rake affirmative
action to insure that they are afforded equal employment opportunities without
discrimination because of race, creed, color, or national origin. Such action shall be
taken with reference, but not limited to: recruitment, employment, job assignment,
promotion, upgrading, demotion, transfer, layoff or termination, rates of payor other
forms of compensation, and selection for training or retraining, including
apprenticeship and on-the-Job training.
b. The contractor will send to each labor union or representative of workers with which
he has or Is bound by a collective bargaining or other agreement or understanding, a
notice, to be provided by the Commission of Human Rights, advising such labor
union or representative of the Contractor's agreement under clauses "a." through
"h." hereinafter called "non-cliscrlminatlon clauses", and requesting such labor union
or representative to agree in writing, whether In such collective bargaining or other
agreement or understanding or otherwise, that such labor union or representative will
not discriminate against any member or applicant for membership because of race,
creed, color, or national origin, and will rake affirmative action to insure that they are
afforded equal membership opportunities without discrimination because of race,
creed, color, or national origin. Such action shall be taken with reference, but not be
limited to: recruitment, employment, job assignment, promotion, upgrading,
demotion, transfer, layoff or termination, rates of pay, or other forms of
compensation, and selection for training or retraining Including apprenticeship and
on-the-job training. Such notice shall be given by the Contractor, and such written
agreement shall be made by such labor union or representative, prior to the
commencement of performances of this contract. If such a labor union or union
representative fails or refuses so to agree In writing, the Contractor shall promptly
notify the Commission for Human Rights of such failure or refusal.
c. The Contractor will post and keep posted in conspicuous places, available to
employee and applicants for employment, notices to be provided by the Commission
for Human Rights setting forth the substance of the provision of clauses "a." and "b."
and such provisions of the State's Laws against discrimination as the Commission
for Human Rights shall determine.
d. The Contractor wlil state, in ail solicitations or advertisements for employees placed
by or on behalf of the Contractor, that ali qualified applicants will be afforded equal
employment opportunities without discrimination because of race, creed, color, or
national origin.
Supply & Delivery - 23' Pump-Qut Boat
F -1
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e. The Contractor will comply with the prevision of Sections 291.229 of the Executive
Law and the Civil Rights Law, will furnish all Information and reports deemed
necessary by the Commission for Human Rights under these non-dlscrlminatlon
clauses as such sections of the Executive Law and will, permit access to his books,
records, and accounts by the Commission for Human Rights and Owner
representatives counsel for the purposes of Investigation to ascertain compliance
with these non-dlscrimlnation clauses and such sections of the Executive Law and
Civil Rights Law.
f. This Contract may be forthwith canceled, terminated, or suspended in whole or in
part, by the contracting agency upon the basis of a finding made by the Commission
of Human Rights that the Contractor has not complied with these non-dlscrlmlnatlon
clauses, and the Contractor may be declared Ineligible for future contracts made by or
on behalf of the Owner/Contracting Agency until he satisfied the Commission for
Human Rights that he has established and Is carrying out a program In conformity
with the provisions of these non-dlscriminatlon clauses. Such finding shall be made
by the Commission for Human Rights after conciliation efforts by the Commission
have failed to achieve compliance with these non-dlscrlmlnation clauses and after a
verified complaint has been filed with the Commission, notice thereof has been given
to the Contractor and an opportunity has been afforded him to be heard publicly
before three members on the Commission. Such sanctions may be imposed and
remedies otherwise provided by law.
g. Ifthls Contract is canceled or terminated under clause "f." , in addition to other rights
of the Owner provided in this contract upon its breach by the Contractor, the
Contractor will hold the Owner Harmless against any additional expenses or costs
incurred by the Owner In completing the work or In purchasing the services, material
equipment, or supplies contemplated by this contract, and the Owner may withhold
payments from the contractor In an amount sufficient for this purpose and recourse
may be had against the surety on the performance bond if necessary.
h. The Contractor will Include the provisions of clauses "a.", through "g." In every
subcontract or purchase order In such a manner that such provisions will be binding
upon each subcontractor or vendor as to operations to be performed within
jurisdictional local ofthe Project being contracted by the Owner. The Contractorwill
take such action In enforcing such provisions of such subcontract or purchase as
Owner/Contracting Agency may direct, including sanctions or remedies for non.
compliance. If the Contractor becomes involved in or Is threatened with litigation
with a sub-contractor or vendor as a result of such direction by the Contraction
Agency/ Owner, the Contractor shall promptly so notify the Owner's representatives/
counsel, request him to intervene and protect the interests of the Owner (Contracting
Agency's jurisdictional area).
Supply & Delivery. 23' Pump-Out Boat
F-2
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GENERAL SPECIFICATIONS
All work shall comply with all particulars of the General Conditions, Supplementary General
conditions, Instructions to bidders and the General requirements of these specifications.
Section "A" - DESCRIPTION of WORK:
1. Supply and Deliver one twenty three (23') foot .Pump-Out Boar and Boat Trailerto the Town
of Southold.
2. It is the intent of these specifications to describe a .Pump-out Vessel" to be used in the
pumping out of waste from other vessels and to transport such waste to a proper disposal
facility. The Pump-out boat must meet standards for this type of vessel and bidder must be
able to attach a safety Coast Guard Label to each boat.
Section "B" - BIDDERS QUALIFICATIONS:
1. Bidder must have a minimum of thirty five (35) Pump-out Boats sold, delivered and accepted
by a client in a satisfactory manner.
2. Bidder must show proof that they are in the business of supplying and delivering Pump-out
Boats, finished and complete in all respects.
3. Bidder must be able to show purchase orders and proof of delivery with contact names and
Phone Numbers for each Boat Delivered. This list shall be provided to the Town upon
request.
4. Bidder shall provide pictures .Wlth BID" of the boat to be supplied. Pictures must show full
side view, full inside view, full top view and full bottom view. Bids without pictures shall be
rejected.
Section "C" - MAKE / MODEL - BOAT & TRAILER:
1. The Make and/or Model of the 23' Pump-out Boat shall be Marine Boatbuilders Co. Pump
Kleen, Year 2006 or approved Equal.
BOAT SPECIFICATIONS:
Overall Length: 23' Not including added platforms or pulpits.
Beam: 8'-9" Without fender system or rub rail.
Draft: 16" Lightship
22" Full Load - 420 Gallons of Waste.
Dead Rise: 1 0 Degrees
Transom Angle: 12 Degrees
Transom: Fiberglass 1" - Coosa Composite 2" - Total 3" thick.
Transom Height: 25"
Horse Power: Coast Guard Approved - Rated for a Maximum of
250HP Single Outboard Engine or, (2) 150HP Outboard Engines
Weight: 3,000 Pounds. (Lightship)
Warranty Five (5) Year - Structural Hull- Boat used for Marine Waste Only!
Five (5) Year - Scavenger Waste Containment Cell.
Supply & Delivery - 23' Pump-out Boat
G-1
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GENERAL SPECIFICATIONS CONTINUED:
2. The Make and/or Model of the Trailer shall be Loadmaster GVWR 7,350 Lb. Tandem Axle
Trailer or approved Equal.
STANDARD TRAILER FEATURES:
Mig-Welded - 6" - "C" Channel Steel Frame
Two (2) Safety Cables / Chains
7,000 Lb. Tongue Jack
Disc Breaks on one axle
Structural Fenders and Steps with Anti-Skid
Sealed and Submersible Lights and Electrical Connections
Adjustable treated lumber, Marine Carpeted Bunking Set up to Soat
Safe-t-Iube Grease System, Submersible Axles
Adjustable Bow-stop / Winch-stand Assembly
D.O.T. Reflective Tape
Structural Members - Three (3) Year Warranty
Galvanizing - Five (5) Year Warranty
Section "D" " ENGINE:
1. F200hp V6 Four Stroke As Manufactured by 'Y AMAHA" or Approved Equal.
STANDARD ENGINE FEATURES:
Engine Type: 4-Slroke 60. V6
Displacement 3352 cc (204.6 Cubic Inches)
Compression Ratio: 9.9 : 1
Full ThrolUe RPM Range: 5000-6000 RPM
Gear Ratio: 15:30 (2.00)
Induction System: DOHC Fuel Injection
Fuel Delivery: Programmed Fuel Injection
Ignnion System: Tel Micro Computer
Starting System: Electric
Lubrication: Wet Sump
Alternator Output @ W.O.T.: 45 Amps
Shaft Length: 25"
Weight: 583 lb. (265 kg)
2. All gauges, cables, controls, wiring as needed or required for a complete installation.
3. Three (3) Year Warranty.
Section "E" . MODIFIED "V" HULL DESIGN:
1. The hull shall be a modified "V" hull with a concave bottom, NOT convex.
2. The hull shall meet the above referenced 'Soat Specifications" and shall be constructed of
hand laid woven, roving, and gun roving.
3. All Fiberglass is to be "E" glass and resin thermo set polyester.
4. The Gelcoat is to be ISO NPG Thermo Set Gelcoat.
5. The transom or stringer system shall be a composite laminate. There shall be NO wood in
the transom or stringer system. There shall be NO wood in the entire boat.
Supply & Delivery. 23' Pump-Out Boat
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GENERAL SPECIFICATIONS CONTINUED:
Section "F" -SCAVENGER WASTE CONTAINMENT CELL:
1. A Fiberglass 420 gallon Scavenger Waste Holding Tank shall be built into the hull. The
containment cell shall be constructed completely below the water line. No part or parts of
the containment cell shall be above the floor.
2. The Holding Tank shall have five (5) baffles and five (5) layers of fiberglass that include four
(4) layers of 240z. Cloth.
3. Installations shall include. an Edson Pump to run the. Sewage Tank operation and it shall be
located completely under the center console.. This item shall include the. installation of all
plumbing and vents. The Boat deck shall be clear of all obstructions and left free of Tripping
Hazards.
4. The capacity of the Holding Tank shall be certified, in writing, by an accredited Navel
Engineer. This Certification will be. required from the successful bidder.
5. The. Holding Tank must have a. plunger type alarm that sounds when tank is full. All
switches, Gauges, Control wiring and sound alarm shall be mounted on center console.
Section "G" - PUMP FOR CONTAINMENT CELL:
1. The electric pump for the Scavenger Waste Operation shall be as Manufactured by Edson.
The Model. number of the Pump shall be an electric diaphragm pump # 278EB40 or Equal.
2. The Pump Vent shall be located on the outside of the Starboard hull. The installation of the
pump and vent system shall be under the center console in a manner that will leave the Boat
deck clear of all obstructions and left free of Tripping Hazards.
3. All switches and controls to run the pump shall be mounted on the center console. All
equipment, switches and controls shall be waterproof and shall be a maximum of 75 amps.
Section "H" - BOAT DECK (Floor):
1. The Boat Deck (Floor) shall be compost Fiberglass. There shall be NO WOOD in the. Boat
Deck (Floor or Structural Support).
2. The Boat Deck shall be free from any trip hazards. This shall include the lip of any
Containment Cell, any Pumps or plumbing, including vents.
3. The Deck must contain two (2) stowage areas in the stem and one (1) under the seat. The
seat stowage must have a cushion attached to be used as a leaning post or a seat, and
must contain lockable. doors with adjustable shelves. There must be three stowage areas in
the bow. One (1) each on the starboard and port side with matching doors. There must also
bee another stowage area between the floor and deck directly in the bow with a matching
door. All stowage areas and the components that make up the stowage areas must be
fiberglass. Construction andlor installation of wood products will not be accepted.
4. The deck shall be self-bailing with tank empty or full. The deck shall have a minimum
freeboard of 46" in the bow and 29" in the stem. The deck shall be constructed of a
combination of hand laid woven, roving and gun roving. Fiberglass "E" glass and the resin
shall be thermostat Gelcoat (White). Deck shall include a large splash well for the outboard
engine and the backing up into seas to keep the water off the floor.
5. The boat Deck shall include four (4) regular 10" SIS cleats secured to the Deck System.
The Boat Deck shall also include one (1) - 10" SIS pop up cleat, S/S pop up chalks and pop
up running lights in the bow.
Supply & Delivery - 23' Pump-out Boat
G-3
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GENERAL SPECIFICATIONS CONTINUED:
Section "." - FOAM FLOTATION:
1. Two part thennostat foam shall be injected between the floor and hull in all areas not
occupied by tanks and other essential equipment.
Section "J" - CENTER CONSOLE - WITH "T"-TOP:
1. The center console shall be large enough to house the entire containment pump, including
all plumbing and vents.
2. The Console shall have a compass and a 7 -panel circuit breaker.
3. The T-Top shall have a fiberglass hard top. It shall be 90" tall and 77" long from bow to aft
and S7" wide from starboard to port. It shall contain an aluminum painted electronic box with
a Plexiglas lockable door.
4. A fablicated tube shall run from the electronic box to the top of the center console that will
allow all wires to run through and be concealed.
Section "K" - FUEL TANK:
1. The fuel tank shall have a minimum capacity of fifty (SO) gallons and shall be mounted under
the Boat Deck Floor. Tanks mounted on the Deck or Floor will not be accepted.
Section "L" - FENDER SYSTEM:
1. The Boat shall require a complete all round fender system using 6" x 1S" Polly Fenders.
Fenders shall be secured by 3/16" stainless coated lifeline attached to the Boat Hull using
stainless steel S/16" U-Clamps.
Section "M" - STEERING SYSTEM:
1. Steeling shall be Teleflex Sea Star Hydraulic and include a 1S" stainless steel steeling
wheel.
Section "N" - COAST GUARD PACKAGE:
1. This bid shall include the following items for Coast Guard compliance. All items listed
herein, where applicable, shall be sized to fit the Boat Size Specified.
Quantitv:
(1 )
(4)
(1 )
(4)
(1 )
(1 )
(1 )
(2)
(2)
(1 )
(2)
Item:
Anchor
Life Vest
Air Horn
Fenders - 6" x 18"
Anchor Chain 1/2"X
Fire Extinguisher SBS
Anchor Line - 1/2" x 1S0'
Dock Line - 3/8" x 20'
Shackle - S/16"
Alert Flair Kit
Boat Cushion
Supply & Delivery - 23' Pump-out Boat
G-4
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GENERAL SPECIFICATIONS CONTINUED:
Section "0" - ACCESSORIES REQUIRED:
1. One (1) VHF Marine Radio with Antenna.
2. One (1) raw water-wash down with twenty five (25') foot hose.
3. All wires from motor to center console shall be installed through a 4" PVC pipe under the
center console. The PVC Pipe shall have a transom drain on the outside of the transom so
it may be drained for winter storage andlor ordinary maintenance.
4. A 1500 GPM automatic bilge pump shall be installed in the hull at the stem with a two (2")
inch through hole to the starboard side of the hull.
5. The Boat shall include and be supplied with a Coast Guard Approved Safety Package.
6. The Boat shall have two (2) - three (3") inch stainless steel bow eye and two (2) transom tie
downs.
7. The Boat shall have seven (7) - Ten (10") inch SIS Cleats (Aft and Mid-ship) and one Ten
(10") inch SIS Cleat in the Bow. The Bow shall also contain two (2) chalks and two (2)
running Lights. All Cleats, Chalks and Running Lights in the Bow shall be Stainless Steel
Pop-Ups. All cleats shall be reinforced by Fiberglass Backing Plates.
8. The Boat shall be Bottom Painted with an approved Black Bottom Paint installed as per
industry standards.
9. The Boat shall include a compass mounted on the center console.
10. The Boat shall include the application of Graphics or Lettering consisting of the following two
lines. (Top Line) Southold Town Pump.Qut (Bottom Line) VHF - Channel 73
The Size and Style of Graphics shall conform to industry standards and shall be easily read
by adjacent Vessels. The final Size and Style of Graphics shall be coordinated and
approved by the Town Trustees prior to fabrication.
END OF SECTION:
Supply & Delivery. 23' Pump-out Boat
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Invitation to Bid
Plrclllll & 1IIIIen
II
21' PI.P-IIT 1111
.. IIIIIEI
Delivered To
TOWN TRUSTEES
Town of Southold
P.O. Box 1179, 53095 Main Road
Southold Town Hall, Southold, N.Y. 11971
Date: May 10, 2006
f~~
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~.3dP
SOUTHOLD TOWN
ENGINEERING DEPARTMENT
SOUTHOLD TOWN HALL, 53095 MAIN ROAD, SOUTHOLD
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INVITATION TO BID
PROJECT: Purchase and Delivery of a Fully Equipped 23' Fiberglass Pump-out
Boat and Tandem Axel Trailer as noted in these specifications.
The Town Board of the Town of Southold will receive bids for the supply and delivery of a
fully equipped 23' Fiberglas Pump-Out Boat and Tandem Axel Trailer. Boat and Trailer
shall be delivered to a designated location as specified in the bid documents and in
accordance with the Specifications contained herein.
Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095
Main Road, Southold, New York 11971, until
10:00 AM, 1st
Day
June
Month
2006.
Year
All specifications are provided herein:
This invitation to bid is not an offer and shall in no way bind the Town of Southold to
award a contract for performance of the project. Should the Town of Southold decide to
award a contract, it shall be awarded to the lowest responsible bidder.
The Town of Southold reserves the right to waive any informalities, and to reject any or all
bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL
NOT withdraw his bid during this period.
Bid Security in the form of a certified check or Bid Bond in the amount of One Hundred ($100)
Dollars will be required of each bidder.
Please advise if you intend to bid or not.
Dated: Mav 09. 2006
BY ORDER OF THE SOUTHOLD TOWN BOARD
By: Elizabeth A. Neville
Southold Town Clerk
Supply & Delivery. 23' Pump.()ut Boat
A - 1
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INSTRUCTIONS TO BIDDERS
A. PROPOSALS
Proposals must be made in strict accordance with the "Proposal Form" provided. The bidders shall
write in ink, both in words & numerals, the price for which he proposed: to fumish, supply and deliver
all Equipment in strict accordance with these specifications, and subject at all times to the approval
of the Town of Southold.
Each proposal must be signed in writing with the full name and address of bidder.
Each proposal must include a "Lump Sum" Cost for the Boat and Trailer individually. The Town of
Southold reserves the right to award one or both of these items to the successful bidder.
Proposals shall be addressed as indicated on Invitation for Bids and shall be delivered enclosed in
an opaque sealed envelope marked "Proposal" bearing title of work, and Bidders Name. No
proposal shall be considered which has not been received by the Southold Town Clerk prior to the
hour and date stated.
B. PROPOSAL GUARANTY
A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a
bid bond or certified check in the amount of One Hundred ($100) Dollars, and made payable to the
Town of Southold.
As soon as the proposal prices have been compared, the Owner shall retum the bidder's bond or
the certified checks accompanying such proposals as, in his judgment, would not likely be involved
in making the award. All other proposal quantities will be held until the contract and contract bond
have been executed after which they will be released or retumed to the respective bidders whose
proposals they accompanied.
C. OMISSIONS AND DISCREPANCIES
Bidders should carefully examine the requirements of these specifications and fully inform
themselves of all conditions and matters which can in any way affect the work or the cost thereof.
Should a bidder find discrepancies in or omissions from the specifications, or other documents or
should he be in doubt as to their meaning, he should at once notify the Town of South old who may
issue a written instruction to all bidders.
D. PUBLIC OPENING OF PROPOSALS
Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids.
Bidders, their authorized agents, and other interested parties are invited to be present.
Supply & Delivery - 23' Pump-Out Boat
B-1
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E. AWARD OF CONTRACT
Award of contract will be made as soon as practical. A contract may be awarded to a responsible
bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be
withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution
of a contract by successful bidder. The competency and responsibility of the bidder and his sub-
contractors will be considered in making the award. The Town reserves the right to waive any
technical error, to accept any bid, or to reject any or all bids.
The Town may either award the project or reject all proposals received within forty-five (45) days
after the formal opening of proposals. The acceptance of a proposal will be a notice in writing
signed by the Town Clerk and no other act shall constitute the acceptance of a proposal. The
acceptance of a proposal shall bind the successful bidder to execute the contract as stipulated
herein.
F. WITHDRAWALS OF PROPOSALS
Any bidder upon his or her authorized representative's written request presented not later than the
hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of
opening the proposals, when such proposals are reached, it will be returned to him unread.
G. REJECTION OF PROPOSALS
The Town reserves the right to waive any technical error and to reject any and/or all proposals.
Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or
irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or
bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be
rejected.
H. TIME FOR EXECUTION OF CONTRACT
Any bidder whose proposal shall be accepted will be required to appear before the Town in person;
or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6)
copies of the Contract within ten (10) days after notice that the Contract has been awarded to him.
Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of
the Proposal.
1. TIME LIMIT TO COMMENCE AND COMPLETE WORK
The contractor shall commence work as stipulated by him in the proposal form. The Town of
Southold will require a reasonable time frame for delivery of the Pump-Out Boat and Trailer. The
Bidder shall indicate a delivery date on the proposal form.
J. METHOD OF PAYMENT
The Town of Southold shall pay the invoice, In Full, within thirty (30) days after receipt of the Pump-
Out Boat and acceptance of the product by the Town of Southold.
Supply & Delivery. 23' Purnp-Out Boat
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INDEX TO SPECIFICATIONS
Page T-1:
TITLE SHEET
Section "A"
Page A-1:
INVITATION TO BID
Section "B"
Page B-1 through B-2:
INSTRUCTIONS TO BIDDERS
Section "C"
Page C-1:
INDEX TO SPECIFICATIONS
Section "D"
Page D-1:
PROPOSAL FORM
(To be completed by each Bidder)
Section "E"
Page E-1:
STATEMENT OF NON-COLLUSION
(To be completed by each Bidder)
Section "F"
Page F-1 through F-2:
NON-DESCRIMINATION CLAUSE
Section "G"
Page G-1 through G-5
GENERAL SPECIFICATIONS
Supply & Delivery - 23' Pump-Out Boat
C-1
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PROPOSAL FORM
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Date: 0';-- Ii t{/ 06
NAME of
BIDDER:
Telephone: gS-~ -6~"'6 -cJlJ~e:;-
C r/- 7t..A /( ~ H q SoJv~ ~(VC-
'1)/0 I3t-UG 8J1l,'rJ ye/t
Le-CJjAf71Y rL 'SJ.-)Ljt J
TO: SOUTHOLD TOWN BOARD
TOWN HALL - 53095 MAIN ROAD
SOUTH OLD, NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as
principals are named below; that this proposal is made without any connection, directly or indirectly with any
other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person
acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the
performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has
carefully examined the contract documents dated: May 10, 2006, including bidding requirements, contract,
general and special conditions and specifications; that he has satisfied himself by personal examination of the
proposed work, and by such other means as he may have chosen, as to the conditions and requirements of
the work; and he proposed and agrees that if his proposal be accepted he will contract to:
SUPPLY & DELIVER - 23' Pump-Out Boat & Trailer for Southold Town Trustees
and all other work in connection therewith, in accordance with the contract documents prepared by James A.
Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New
York, 11971, and shall comply with all the stipulations contained therein and that he will start the work as
directed by the Town, he will accept, in full payment thereof as listed below:
/I-t6-06 11~1/:::.()6
(BOAT DELIVERY DATE) (TRAILER DELIVERY DATE)
We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a
periOd of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement
may extend this time period.
Signature ~/.J ;/ Bidders
of Bidder: ~ ~ ~ Address:
Telephone /"'~ _" "")
Number: 6:JK-Op;L~ C::S~
PURCHASE & DELIVERY
OF A 23' FIBERGLAS PUMP-OUT BOAT:
THE BIDDER SHALL FURNISH AND DELIVER THE
23' PUMP-OUT BOAT IN ACCORDANCE WITH
THESE CONTRACT DOCUMENTS.
THE ABOVE REFERENCED ACTIVITIES WILL BE
COMPLETED FOR THE STIPULATED "LUMP SUM" OF:
elt;{.tfY si!:l/e,Jf}(ovS~D Oo<.~I't(l~ ?~ oon.oO
(written In words) (written In numbers)
BIDDERS TIME FRAME FOR THE
DELIVERY OF BOAT & TRAILER:
Date: ,:':J~-21- ~06
PURCHASE & DELIVERY
OF A TANDEM AXEL BOAT TRAILER:
THE BIDDER SHALL FURNISH AND DELIVER THE
TANDEM AXEL BOAT TRAILER IN ACCORDANCE
WITH THESE CONTRACT DOCUMENTS.
THE ABOVE REFERENCED ACTIVITIES WILL BE
COMPLETED FOR THE STIPULATED "LUMP SUM" pF: .(1 t,
-fir!~e ~fi"ov~A-v-l) ~/6-i-1/ ~-'If)R.<,:tfI Ao)-t, ;t.
~,~ 00. O~
(written In words) (w tten In numbers)
'-j I "l S-
11 {...u&€,d I~A-.
.s
L ~e/;JtU/~
"
,ct:.
:sv; t.J t./
Supply & Delivery - 23' Pump-Out Boat
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$IATEMENI QF NON~OllUSJO~
(To be completed by each Bidder)
In accordance with Section 103-<1 General Municipal Law, effective September 1, 1966, every bid or proposal
hereafter made to a polnlcal subdivision of the Stele of any public department, agency, or offlclel thereof or to a
fore district or any agency or official thereof for work or services performed or to be performed or goods sold or
to be sold, shall contain the following statementsubscrlbed to by the bidder and affirmed by such bidder as true
under the penalties of perjury; non-colluslve bidding certification.
A. By submission ofthls bid, each bidder and each person signing on behalf of any bidder certifies, and In
the case of a Joint bid, each party thereto certifies as to Its own organization, under penalty of perjury,
that to the best of knowledge and belief:
(1) The prtces In this bid have been arrtved at Independently without collusion, consultation,
communication, or agreement, for the purpose of restrtctlng competition, as to any matter
relating to such prtces with any other bidder or any competitor.
(2) Unless otherwise required by law, the prtces which have been quoted In this bid have not been
knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prtor to
opening, directly or Indirectly, to any other bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to Induce any other person,
partnership, or corporation to submit or not to submit a bid for the purpose of restrtctlng
.competltlon.
B. The person signing this bid or proposal certifies that he has fully Informed himself regarding the
accuracy of the statements contained In this certification, and under the statements contained In this
certification, and under the penalties of perjury, affirms the truth thereof, such penalties being
applicable to the bidder, as well as the person signing In Its behalf.
C. That attached hereto (Ifa corporate bidder) Is a certified copy of resolution authortzlng the execution of
this certificate by the signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved that C t:. ,-F'"F ?,,?p-::5A of the C'1 -/ k-AA<:/-t ~S"'~< ~C be
(Name of signatory) (Name of Corporation)
authorized to. sign and submit the bid or proposal of this corporation for the following Project:
Purchase & Delivery of A 23' Pump-Out Boat and Tandem Axel Boat Trailer
and to Include In such bid or proposal the certificate as to non-collusion required by section one-
hundred-three-<l (103-<1) of the General. Municipal Law as the act and deed of such corporation, and for
any Inaccuracies or miss-statements In such certificate this corporate bidder shall be liable under the
penalties of perjury.
The foregoing Is true and correct
copy of the resolution adopted by
corporation at a meeting of the
Board of Directors, held on the
2.'1"'"
day of mA JI
,2006.
(SEAl OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec. 103-c1, as amended &
effective on September 1, 1965.
Supply & Delivery - 23' Pump.Qut Boat
E -1
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NON-DISCRIMINATION CLAUSE
During the performance of this contract, the contractor agrees as follows:
a. The contractor will not discriminate against any employee or applicant for
employment because of race, creed, color, or national origin, and will rake affirmative
action to Insure that they are afforded equal employment opportunities without
discrimination because of race, creed, color, or national origin. Such action shall be
taken with reference, but not limited to: recruitment, employment, job assignment,
promotion, upgrading, demotion, transfer, layoff or termination, rates of payor other
forms of compensation, and selection for training or retraining, including
apprenticeship and on-the-job training.
b. The contractor will send to each labor union or representative of workers with which
he has or is bound by a collective bargaining or other agreement or understanding, a
notice, to be provided by the Commission of Human Rights, advising such labor
union or representative of the Contractor's agreement under clauses "a." through
"h." hereinafter called "non-discrlmlnation clauses", and requesting such labor union
or representative to agree in writing, whether In such collective bargaining or other
agreement or understanding or otherwise, that such labor union or representative will
not discriminate against any member or applicant for membership because of race,
creed, color, or national origin, and will rake affirmative action to insure that they are
afforded equal membership opportunities without discrimination because of race,
creed, color, or national origin. Such action shall be taken with reference, but not be
limited to: recruitment, employment, job assignment, promotion, upgrading,
demotion, transfer, layoff or termination, rates of pay, or other forms of
compensation, and selection for training or retraining including apprenticeship and
on-the-job training. Such notice shall be given by the Contractor, and such written
agreement shall be made by such labor union or representative, prior to the
commencement of performances of this contract. If such a labor union or union
representative falls or refuses so to agree in writing, the Contractor shall promptly
notify the Commission for Human Rights of such failure or refusal.
c. The Contractor will post and keep posted in conspicuous places, available to
employee and applicants for employment, notices to be provided by the Commission
for Human Rights setting forth the substance ofthe provision of clauses "a." and "b."
and such provisions of the State's Laws against discrimination as the Commission
for Human Rights shall determine.
d. The Contractor will state, in all solicitations or advertisements for employees placed
by or on behalf of the Contractor, that all qualified applicants will be afforded equal
employment opportunities without discrimination because of race, creed, color, or
national origin.
Supply & Delivery - 23' Pump-Out Boat
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e. The Contractor will comply with the prevision of Sections 291-229 of the Executive
Law and the Civil Rights Law, will fumlsh all Information and reports deemed
necessary by the Commission for Human Rights under these non-dlscrlmlnation
clauses as such sections of the Executive Law and will, permit access to his books,
records, and accounts by the Commission for Human Rights and Owner
representatives counsel for the purposes of Investigation to ascertain compliance
with these non-dlscrlmlnatlon clauses and such sections of the Executive Law and
Civil Rights Law.
f. This Contract may be forthwith canceled, terminated, or suspended In whole or In
part, by the contracting agency upon the basis of a finding made by the Commission
of Human Rights that the Contractor has not complied with these non-dlscrlmlnatlon
clauses, and the Contractor may be declared ineligible for future contracts made by or
on behalf of the Owner/Contracting Agency until he satisfied the Commission for
Human Rights that he has established and Is carrying out a program In conformity
with the provisions of these non-dlscriminatlon clauses. Such finding shall be made
by the Commission for Human Rights after conciliation efforts by the Commission
have failed to achieve compliance with these non-dlscrimlnatlon clauses and after a
verified complaint has been filed with the Commission, notice thereof has been given
to the Contractor and an opportunity has been afforded him to be heard publicly
before three members on the Commission. Such sanctions may be imposed and
remedies otherwise provided by law.
g. If this Contract is canceled or terminated under clause "f." , in addition to other rights
of the Owner provided In this contract upon its breach by the Contractor, the
Contractor will hold the Owner Harmless against any additional expenses or costs
incurred by the Owner in completing the work or In purchasing the services, material
equipment, or supplies contemplated by this contract, and the Owner may withhold
payments from the contractor in an amount sufficient for this purpose and recourse
may be had against the surety on the performance bond if necessary.
h. The Contractor will include the provisions of clauses "a.", through "g." In every
subcontract or purchase order In such a manner that such provisions will be binding
upon each subcontractor or vendor as to operations to be performed within
jurisdictional local ofthe Project being contracted by the Owner. The Contractor will
take such action in enforcing such provisions of such subcontract or purChase as
Owner/Contracting Agency may direct, including sanctions or remedies for non-
compliance. If the Contractor becomes involved In or Is threatened with litigation
with a sub-contractor or vendor as a result of such direction by the Contraction
Agency/ Owner, the Contractor shall promptly so notify the Owner's representatives/
counsel, request him to Intervene and protect the Interests of the Owner (Contracting
Agency's jurisdictional area).
Supply & Delivery - 23' Pump..out Boat
F-2
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GENERAL SPECIFICATIONS
All work shall comply with all particulars of the General Conditions, Supplementary General
conditions, Instructions to bidders and the General requirements of these specifications.
Section "A". DESCRIPTION of WORK:
1. Supply and Deliver one twenty three (23') foot "Pump-out Boaf' and BoatTrailerto the Town
of Southold.
2. It is the intent of these specifications to describe a "Pump-out Vessel" to be used in the
pumping out of waste from other vessels and to transport such waste to a proper disposal
facility. The Pump-out boat must meet standards for this type of vessel and bidder must be
able to attach a safety Coast Guard Label to each boat.
Section "B" . BiDDERS QUALIFICATIONS:
1. Bidder must have a minimum of thirty five (35) Pump-out Boats sold, delivered and accepted
by a client in a satisfactory manner.
2. Bidder must show proof that they are in the business of supplying and delivering Pump-out
Boats, finished and complete in all respects.
3. Bidder must be able to show purchase orders and proof of delivery with contact names and
Phone Numbers for each Boat Delivered. This list shall be provided to the Town upon
request.
4. Bidder shall provide pictures "With BID" of the boat to be supplied. Pictures must show full
side view, full inside view, full top view and full bottom view. Bids without pictures shall be
rejected.
Section "C" - MAKE / MODEL - BOAT & TRAILER:
1. The Make and/or Model of the 23' Pump-out Boat shall be Marine Boatbuilders Co. Pump
Kleen, Year 2006 or approved Equal.
BOAT SPECIFICATIONS:
Overall Length: 23' Not including added platforms or pulpits.
Beam: 8'-9" Without fender system or rub rail.
Draft: 16" Lightship
22" Full Load - 420 Gallons of Waste.
Dead Rise: 10 Degrees
Transom Angle: 12 Degrees
Transom: Fiberglass 1" - Coosa Composite 2" - Total 3" thick.
Transom Height: 25"
Horse Power: Coast Guard Approved - Rated for a Maximum of
250HP Single Outboard Engine or, (2) 150HP Outboard Engines
Weight: 3,000 Pounds. (lightShip)
Warranty Five (5) Year - Structural Hull - Boat used for Marine Waste Only!
Five (5) Year - Scavenger Waste Containment Cell.
Supply & Delivery - 23' Pump-Out Boat
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GENERAL SPECIFICATIONS CONTINUED:
2. The Make and/or Model ofthe Trailer shall be LoadmasterGVWR 7,350 Lb. Tandem Axle
Trailer or approved Equal.
STANDARD TRAILER FEATURES:
Mig-Welded - 6" - "C" Channel Steel Frame
Two (2) Safety Cables / Chains
7,000 Lb. Tongue Jack
Disc Breaks on one axle
Structural Fenders and Steps with Anti-Skid
Sealed and Submersible Lights and Electrical Connections
Adjustable treated lumber, Marine Carpeted Bunking Set up to Boat
Safe-t-Iube Grease System, Submersible Axles
Adjustable Bow-stop / Winch-stand Assembly
D.O.T. Reflective Tape
Structural Members - Three (3) Year Warranty
Galvanizing - Five (5) Year Warranty
Section "0" . ENGINE:
1. F200hp V6 Four Stroke As Manufactured by "YAMAHA" or Approved Equal.
STANDARD ENGiNE FEATURES:
Engine Type: 4-Stroke 60' V6
Displacement: 3352 cc (204.6 Cubic Inches)
Compression Ratio: 9.9 : 1
Full Throllle RPM Range: 5000-6000 RPM
Gear Ratio: 15:30 (2.00)
Induction System: DOHC Fuel Injection
Fuel Delivery: Programmed Fuel Injection
Ignition System: TCI Micro Computer
Starting System: Electric
Lubrication: Wet Sump
Alternator Output @ W.O.T.: 45 Amps
Shaft Length: 25"
Weight: 583 lb. (265 kg)
2. All gauges, cables, controls, wiring as needed or required for a complete installation.
3. Three (3) Year Warranty.
Section "E" . MODIFIED "V" HULL DESIGN:
1. The hull shall be a modified OV" hull with a concave bottom, NOT convex.
2. The hull shall meet the above referenced "Boat Specifications" and shall be constructed of
hand laid woven, roving, and gun roving.
3. All Fiberglass is to be "E" glass and resin thermo set polyester.
4. The Gelcoat is to be ISO NPG Thermo Set Gelcoat.
5. The transom or stringer system shall be a composite laminate. There shall be NO wood in
the transom or stringer system. There shall be NO wood in the entire boat.
Supply & Delivery. 23' Pump.out Boat
G-2
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GENERAL SPECIFICATIONS CONTINUED:
Section "F" . SCAVENGER WASTE CONTAINMENT CELL:
1. A Fiberglass 420 gallon Scavenger Waste Holding Tank shall be built into the hull. The.
containment cell shall be constructed completely below the water line. No part or parts of
the containment cell shall be. above the floor.
2. The Holding Tank shall have five (5) baffles and five (5) layers of fiberglass that include four
(4) layers of 240z. Cloth.
3. Installations shall include an Edson Pump to run the Sewage Tank operation and it shall be
located completely under the center console. This item shall include the installation of all
plumbing and vents. The. Boat deck shall be clear of all obstructions and left free of Tripping
Hazards.
4. The capacity of the Holding Tank shall be certified, in writing, by an accredited Navel
Engineer. This Certification will be. required from the successful bidder.
5. The Holding Tank must have. a plunger type alarm that sounds when tank is full. All
switches, Gauges, Control wiring and sound alarm shall be mounted on center console.
Section "G" . PUMP FOR CONTAINMENT CELL:
1. The electric pump for the Scavenger Waste Operation shall be as Manufactured by Edson.
The Model number of the Pump shall be an electric diaphragm pump # 278EB40 or Equal.
2. The. Pump Vent shall be located on the outside of the Starboard. hull. The installation of the
pump and vent system shall be. under the center console in a mannerthatwillleavethe Boat
deck clear of all obstructions and left free of Tripping Hazards.
3. All switches and controls to run the pump shall be mounted on the center console. All
equipment, switches and controls shall be waterproof and shall be a maximum of 75 amps.
Section "H" . .BOAT DECK (Floor):
1. The Boat Deck (Floor) shall be compost Fiberglass. There shall be NO WOOD in the. Boat
Deck (Floor or Structural Support).
2. The Boat Deck shall be free from any trip hazards. This shall include the lip of any
Containment Cell, any Pumps or plumbing, including vents.
3. The Deck must contain two (2) stowage areas in the stem and one (1) under the seat. The
seat stowage must have a cushion attached to be used as a leaning post or a seat, and
must contain lockable doors with adjustable shelves. There must be three stowage areas in
the bow. One (1) each on the starboard and port side with matching doors. There must also
bee another stowage area between the floor and deck directly in the bow with a matching
door. All stowage areas and the components that make up the stowage areas must be
fiberglass. Construction andlor installation of wood products will not be accepted.
4. The deck shall be self-bailing with tank empty or full. The deck shall have a minimum
freeboard of 46" in the bow and 29" in the stem. The deck shall be constructed of a
combination of hand laid woven, roving and gun roving. Fiberglass "E" glass and the resin
shall be thermostat Gelcoat (White). Deck shall include a large splash well for the outboard
engine and the baCking up into seas to keep the water off the floor.
5. The boat Deck shall include four (4) regular 10" S/S cleats secured to the Deck System.
The Boat Deck shall also include one (1) -10" S/S pop up cleat, SIS pop up chalks and pop
up running lights in the bow.
Supply & Delivery - 23' Pump-Out Boat
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GENERAL SPECIFICATIONS CONTINUED:
Section "I" - FOAM FLOTATION:
1. Two part thermostat foam shall be injected between the floor and hull in all areas not
occupied by tanks and other essential equipment.
Section "J" . CENTER CONSOLE - WITH "T"-TOP:
1. The center console shall be large enough to house the entire containment pump, including
all plumbing and vents.
2. The Console shall have a compass and a 7 -panel circuit breaker.
3. The T-Top shall have a fiberglass hard top. It shall be 90" tall and 77"long from bow to aft
and S7" wide from starboard to port. It shall contain an aluminum painted electronic box with
a Plexiglas lockable door.
4. A fabricated tube shall run from the electronic box to the top of the center console that will
allow all wires to run through and be concealed.
Section "K" - FUEL TANK:
1. The fuel tank shall have a minimum capacity of fifty (SO) gallons and shall be mounted under
the Boat Deck Floor. Tanks mounted on the Deck or Floor will not be accepted.
Section "L" - FENDER SYSTEM:
1. The Boat shall require a complete all round fender system using 6" x 1S" Polly Fenders.
Fenders shall be secured by 3/16" stainless coated lifeline attached to the Boat Hull using
stainless steel S/16" U-Clamps.
Section "M" - STEERING SYSTEM:
1. Steering shall be Teleflex Sea Star Hydraulic and include a 1S" stainless steel steering
wheel.
Section "N" - COAST GUARD PACKAGE:
1. This bid shall include the following items for Coast Guard compliance. All items listed
herein, where applicable, shall be sized to fit the Boat Size Specified.
Quantitv:
(1)
(4)
(1 )
(4)
(1 )
(1 )
(1 )
(2)
(2)
(1)
(2)
Item:
Anchor
Life Vest
Air Hom
Fenders - 6" x 18"
Anchor Chain 1/2"X
Fire Extinguisher SBS
Anchor Line - 1/2" x 1S0'
Dock Line - 3/8" x 20'
Shackle - S/16"
Alert Flair Kit
Boat Cushion
Supply & Delivery - 23' Pump-out Boat
G-4
.
.
GENERAL SPECIFICATIONS CONTINUED:
Section "0" - ACCESSORIES REQUIRED:
1. One (1) VHF Marine Radio with Antenna.
2. One (1) raw water-wash down with twenty five (25') foot hose.
3. All wires from motor to center console shall be installed through a 4" PVC pipe under the
center console. The PVC Pipe shall have a transom drain on the outside of the transom so
it may be drained for winter storage andlor ordinary maintenance.
4. A 1500 GPM automatic bilge pump shall be installed in the hull at the stem with a two (2")
inch through hole to the starboard side of the hull.
5. The Boat shall include and be supplied with a Coast Guard Approved Safety Package.
6. The Boat shall have two (2) - three (3") inch stainless steel bow eye and two (2) transom tie
downs.
7. The Boat shall have seven (7) - Ten (10") inch SIS Cleats (Aft and Mid-ship) and one Ten
(10") inch SIS Cleat in the Bow. The Bow shall also contain two (2) chalks and two (2)
running Lights. All Cleats, Chalks and Running Lights in the Bow shall be Stainless Steel
Pop-Ups. All cleats shall be reinforced by Fiberglass Backing Plates.
8. The Boat shall be Bottom Painted with an approved Black Bottom Paint installed as per
industry standards.
9. The Boat shall include a compass mounted on the center console.
10. The Boat shall include the application of Graphics or Lettering consisting of the following two
lines. (Top Line) South old Town Pump-Out (Bottom Line) VHF - Channel 73
The Size and Style of Graphics shall conform to industry standards and shall be easily read
by adjacent Vessels. The final Size and Style of Graphics shall be coordinated and
approved by the Town Trustees prior to fabrication.
END OF SECTION:
Supply & Delivery. 23' Pump-Out Boat
G-5
. .
#7875
STATE OF NEW YORK)
) SS:
COUNTY OF SUFFOLK)
Dina Mac Donald of Mattituck, in said county, being duly sworn,
says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly
newspaper, published at Mattituck, in the Town of Southold, County of Suffolk
and State of New York, and that the Notice of which the annexed is a printed
copy, has been regularly published in said Newspaper once each week for
1 weeks, '"""""''''''y, oom~ the 1." day of May ,2006.
. ~ \-t~~
Principal Clerk
Sworn to before me this
2006
)0 daYOf~
Lb~N
HRISTI VOLlNS
NOTARY PUBLIC-STATE OF NEW YORK
No. 01-V06106060
Quollfled In Suffolk County
~"'I'I"1I"lon Expire, FebrUary 2B, 2008
.
LEGAL NOTICE
NOTICE TO BIDDERS
PROJECf#l: Purchase and Deliv-
ery of a Fully Equipped 23' Fiberglass
Pump-Out Boat and Tandem Axle Trail-
er as Doted in these Specifications for
Soutbold Town.
The Town Board of the Town of
Southold will receive bids for the sup-
ply and delivery of a fully equipped 23'
Fiberglas Pump-Out Boat and Tandem
Axle Trailer. Boat and Trailer shan be
delivered to a designated location as
specified in the bid documents and in
accordance with the Specifications con-
tained herein.
PROJECTf#2: Purchase and Deliv-
ery of a Fully Equipped 19' Fiberglass
Pump-Out Boat as noted in these speci~
DcanoAs for Fishers Island.
The Town Board of the Town of
Southold will receive bids for the sup-
ply and delivery of a fully equipped 19'
Fiberglas Pump-Out Boat. Pump-out
Boat shall be delivered to the Fishers
Island Yacht Club & Marina and/or as
specified in the bid documents and in
accordance with the Specifications con-
tained herein.
Specifications/drawings are available
at the Southold Town Clerk, South old
Town Hall, r.o. Box 1179, 53095 Main
Road, Southold, New York 11971, Mon-
day thru Friday, 8J){) a.m. to 4:00 p.m.
Bids will be received at the office
of the Southold Town Clerk, Southold
Town Hall, P.o. Box 117\}, 53095 Main
Road, Southold, New York 11971, until
10:00 AM, June 1ST 2006
This invitation to bid is not an offer
and shall in no way bind the Town at
$outhold to award a contract for perfor-
mance of the project. Should the Town
of Southold decide to award a contract
it shall be awarded to the lowest respon-
sible bidder.
The Town of $outhold reserves the
right to waive any informalities. and to
reject any or aU bids, and to retain bid~
for 45 days from the date of receipt. The
CONTRACTOR SHALL NOT with-
draw his bid during this period.
Bid Security in the form of a certified
check or Bid Bond in the amount of One
Hundred ($100) Dollars will be required
of each bidder.
Please advise if yOll intend to bid or
not.
Dated: May (W 2006
BY ORDER OF THE
SOUTHOLD TOWN BOARD
By: Elizabeth A. Neville
Southold Town Clerk
7875-11: 5118
.
I]
. LEGAL NOTICE .
NOTICE TO BIDDERS
PROJECT#I: Purchase and Delivery of a FuUy Equipped 23' Fiberglass
Pump- Out Boat and Tandem Axel Trailer as noted in these
Specifications for Southold Town.
The Town Board of the Town of Southold will receive bids for the supply and delivery of a
fully equipped 23' Fiberglas Pump-Out Boat and Tandem Axel Trailer. Boat and Trailer
shall be delivered to a designated location as specified in the bid documents and in
accordance with the Specifications contained herein.
PROJECT#2:
Purchase and Delivery of a FuUy Equipped 19' Fiberglass
Pump-01It Boat as noted in these specifications for Fishers
Island.
The Town Board of the Town of Southold will receive bids for the supply and delivery of a!
fully equipped 19' Fiberglas Pump-Out Boat. Pump-out Boat shall be delivered to the!
Fishers Island Yacht Club & Marina and/or as specified in the bid documents and in!
accordance with the Specifications contained herein.
Specifications/drawings are available at the Southold Town Clerk, Southold Town Hall,!
P.O. Box 1179, 53095 Main Road, Southold, New York 11971, Monday thru Friday, 8:00:
a.m. to 4:00 p.m.
Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, P.O.
Box 1179, 53095 Main Road, Southold, New York 11971, until
10:00 AM, June 1ST 2006
This invitation to bid is not an offer and shall in no way bind the Town of Southold to:
award a contract for performance of the project. Should the Town of Southold decide to!
award a contract, it shall be awarded to the lowest responsible bidder.
The Town of Southold reserves the right to waive any informalities, and to reject any or aU
bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL!
NOT withdraw his bid during this period.
Bid Security in the form of a certified check or Bid Bond in the amount of One Hundred
($100) Dollars will be required of each bidder.
All bids must be signed and sealed in envelopes plainly marked "Pump Out Boats", and
submitted to the Office of the Town Clerk. The bid price shall not include any tax,
federal, state, or local, from which the Town of Southold is exempt. .
" -
.
.
Please advise if you intend to bid or not.
Dated: Mav 09. 2006
BY ORDER OF THE SOUTHOLD TOWN BOARD
By: Elizabeth A. Neville
Southold Town Clerk
PLEASE PUBLISH ON MAY 18,2006, AND FORWARD ONE (1) AFFlDA VIT
OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL,
PO BOX 1179, SOUTHOLD, NY 11971.
Copies to the following:
Suffolk Times Town Board Members
Data Construction Dodge Reports
Burrelle's Information Services
Town Attorney Engineer
Brown's Letters
Town Clerk's Bulletin Board
L
.
.
ST ATE OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of South old, New York being
duly sworn, says that on the Jle.... day of _fY1~ ,2006, she affixed a
notice of which the annexed printed notice is a true opy, in a proper and substantial
manner, in a most public place in the Town of South old, Suffolk County, New York, to
wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York.
Pump-Out Boat, Southold & Fishers Island, June 1, 2006 10:00 am.m
~:'h/~()~..~a
Elizabeth A. Nevi e
Southold Town Clerk
Sworn before me this
..l.k- day of fV1u..y. 2006.
l~~~~
Not y Public
LYNDA M. BOHN
NOTARY PUBLIC. State of NewYorlc
No. 01 806020932
Qualified In Suffolk Cou~
Term ExpIres March e. 20 .tU
Message
.
.
Neville, Elizabeth
From:
Sent:
'To:
Cc:
Subject:
Neville, Elizabeth
Thursday, May 11, 2006 1:36 PM
'David Bergen'
Bohn, Lynda; Cooper, Linda
RE: FW: Pump out Boat Resolution
Tracking: Recipient Del....ry
'David Bergen'
Bohn, Lynda Delivered: 5/11/20061:36 PM
Cooper, Linda Delivered: 5/11/2006 1 :36 PM
r
Page 1 of2
.
.-.. -....---.--(7-.....--'.-..--..--...-.......... ...-...-.........-...-
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Hi Dave,
We have to wa~ for Jamie to bring us the bid specfficetions, then we will send the legal notice advertisement to the news~apers.
We have to state the time and date of the bid opening. The advertisement must be published at least five (5) days prior tli> the
scheduled bid opening. The newspapers have deadlines for accepting legal notices. I wKI have my office notify you by &1m8il
as soon as we receive the specs and the legal notice is done. Copies of the legal notice lII'ld .....,uirt...An1S will then be
available in my office.
Betty
From: David Bergen [mailto:bergend@sunysuffolk.edu]
Sent: Thursday, May 11, 2006 10:09 AM
To: Richter, Jamie
Cc: Neville, EII2abeth
SUbject: RE: FW: Pump out Boat Resolution
Thanks Jamie.
Betty, what is the process from here once the bid package is ready to go.
Dave
---Original Message-----
From: Richter, Jamie [mailto:Jamie.Rlchter@town.southold.ny.us]
Sent: Wednesday, May 10, 2006 6:15 AM
To: David Bergen
SUbject: RE: FW: Pump out Boat Resolution
Dave
Once I have the Proposal package ready for bid and we know what date ~ will be going in the paper, you cen contact
other Manufacturers. You cen infonn them that the bid is going out and thet the bid package is available at the Town
Clerk's OffIC8. I would not recommend sending out the package without going through the Town Clerk's Office.
Jam ie
From: David Bergen [mailto:bergend@sunysuffolk.edu]
Sent: Tuesday, May 09,2006 1:10 PM
To: Richter, Jamie; Finnegan, Patricia
5/11/2006
Message
\
.
Subject: FW: FW: Pump out Boat Resolution
.
ftook the liberty of obtaining some other boat providers to send the bids to.
Dave
Bids can be sent to:
C& T Larsh & Sons Inc.
4775 S. Bluebird Ter.
Lecanto, FL 34461
Dafexco Enterprises
10 Cote Court
Coventry RI 02816
Dav-Co LLC
2974 Whitney Ave
Harnden CT 06518
5/11/2006
r
Page 2 of2
.
Town of Southold - Letter-
-+JJl-
Bot Meeting of May 9, 2006
RESOLUTION 2006-446
ADOPTED
Item # 49
DOC ID: 1837
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2006-446 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MAY 9, 2006:
RESOLVED that the Town Board of the Town of South old hereby authorizes and directs the
Town Clerk to advertise for bids for the Marine Pumo-Out Boat for the Town Trustees
Deoartment. all in accordance with the specifications as prepared by the Town Trustees.
p~~'.CI."t)r;'I-.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: William P. Edwards, Councilman
SECONDER: Albert Krupski Jr., Councilman
AYES: Krupski Jr., Edwards, Ross, Wickham, Evans, Russell
Generated May 11, 2006
Page 77
r
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8. Received by ( Printed Name) I C. Date of Delivery
D. Is delivery address different from Item 1? 0 Yes
If YES, enter delivery address below: 0 No
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2. ArtlcleNumber
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Item 4 n Re8lricIlld Delivery Is desired.
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so \hat we can return the card to yoo.
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