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HomeMy WebLinkAboutPump Out Boat-Southold Message Page I of I Bohn, Lynda From: David Bergen [bergend@sunysuffolk.edu] Sent: Monday, July 24,200610:03 AM To: Bohn, Lynda Subject: RE: pump out boat 2006 North Coast 23 ft. hull # UCF83063E606 gas powered with a Yamaha 200 HP Thanks Lynda. I am willing to do the leg work taking the paperwork to DMV. Dave -----Original Message----- From: Bergen, Dave [mailto:dave.bergen@town.southold.ny.us] Sent: Friday, July 21, 2006 10:34 AM To: David Bergen; Sepenoski, John Subject: FW: pump out boat From: Bohn, Lynda Sent: Friday, July 21, 2006 10:34:17 AM To: Bergen, Dave Subject: pump out boat Auto forwarded by a Rule I am in the process of filling out the registration forms for the pumpout boat for the Supervisor to sign. I was hoping you might have some information for me on the boat such as: year, make, model, hull id #, fuel type, outboard or inboard. Thanks J;H n d a dt1.'Bo h n Deputy Town Clerk Southold Town Clerk's Office (631)765-1800 ext 265 7/24/2006 " . Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork. net ELIZABETH A. NEVILLE. TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 17,2006 CERTIFIED MAIL RETURN RECEIPT REOUESTED Richard Audette Marine Boatbuilders Company POBox 7826 VVarwickRI 02887 Dear Mr. Audette: Returned herewith is your certified check No. 207954466-0 in the amount of $1 00 that your submitted with your bid for the 23' Pump-Out Boat with Trailer. This office has been advised that the check may be released. Thank you for the bid and hope to do business again with your company. Very truly yours, ~~f- ~ Linda J. Cooper Deputy Town Clerk a Cfti2ens Bank ~ 20795446 MAY 26, 2006 \ . PAY ....$100.00.... TO THE ORDER OF OOl.LARS \ "TOWN OF SOUT~HOLD" . 11"1,*000211" ':W2000Cl?Cl': (;800 O?ClSl,l,bb?lI" ..0.= : L!J ~"" MEMO: .,l.J,I h""..-...... dd4/- . Issued by Inte:grated Payme t s , _.~~l?!.9..I!'l9.t!.~J~El.J~~~",Ji~1.9J;;~"-g~~'@~~~~_d~ Colorado \j 1 -~'--"------"'---"":"-'- l'-l'- l'-l'- LIl'LIl ["-ir'- l'-,l'- 2"'2" LIl'LIl """" r'l'r'l 00 00 00 0'0 r'llr'l r'lr'l rnilTl 1T1,1T1 0'0 00 l'-l'- , ~ ~ U.S. postal Service CERTIFIED MAIL RECEIPT (Domestic Mall Only, No Insurance Coverage provIded) r" OFFICIA _$ ,.39 . <ff) :> Cenlflod Fee .- Here RetUrn ReciePt Fee l_fleciuIred) Re8trIcted DeIlYery Fee (Endo......ntRoqillred) . {, C/ Total Po8t8Oe & Fees $ -' / , . I..J'J r:' )(1";:J M f:7 _. __.........__...................-....................-..............t!!IJl........19/;! 'Z"J.L. fJ r;d . 'ON_Od'" ...................:;.7(i.7n;;;..Ti()~....3.Hi.ii7;/'f1:7.'J!!tlS. o / ;h'l" $ ....._d...... (peJl~~-) 88::i...........u~\:I -=~Ell 88::1 wnl8l:::t "'OIl ""'...... -..00lI\ll80 -<; o/> . 6€' .- "101::1::10 (pap//lOJd a6l!J.:MO:J a::wemsuf oN 'AfuO /leW :J/lsiJWoa) l.d13:J38 11'111\1 031:111.83:J ,KliMas 18jSOd "s'n r' r . , --.)--.) cc cc lJJilJJ i lJJllJJ ""i"" "" "" OiO cc c'c c'c "":"" Q:I:[J:l lnln J: .J: --.)'--.) --.)1--.) lnilJ1 --.) :--.). --.)--.) . .. "--by(l"11Ilflid~) D. Ia.....,-...._~ " --. .,....... ff YEiS, _ <I."'.... . ,.". ", ....iII!JIOW: .....: ,. !ol!f.~~,' I I I I I I CI... r /l1J;jJpl:~~: '. I ,tJ"".. f: ~ ~ ffl~ I ~','''''i.1/ ,c"J!5~ .,.I'k-~ ~""'r W ~r"" O"z,Ftf 7 7003 3110 0001 "~~.1Ill\ItiJp1 7577 ~.",--~. I . . James F. King, President Jill M. Doherty, Vice-President Peggy A. Dickerson Dave Bergen Town Hall 53095 Route 25 P.O. Box 1179 Southold, New York 11971-0959 John Holzapfel Telephone (631) 765-1892 Fax (631) 765-6641 BOARD OF TOWN TRUSTEES TOWN OF SOUTHOLD August 10, 2006 RECEIVeD Ms. Elizabeth Neville Southold Town Clerk AUG 1 4 2006 $oufliuid Tc.v;n eler. Dear Ms Neville, As per your instructions, I am writing this letter to you to request that the bid bond be refunded to Marine Boatbuilders for the Southold Town pump-out boat. The Town took delivery of the boat on July 19, 2006. The boat as delivered was checked and if was confirmed that it met all Town specifications as outlined in the RFP. The boat has been in use for three weekends and is in full operational order. Please have the bid bond refund sent to: Marine Boatbuilders Co. PO Box 7826 Warwick, RI 02887 Thank you, D..Q Q Dave Bergen . ~ Southold Town Trustee C:c: J. Cushman . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER . Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 sou tholdtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 17, 2006 CERTIFIED MAIL RETURN RECEIPT REOUESTED Cliff Larsh C & T Larsh & Sons, lnc 4775 S. Bluebird Terrace Lecento, FL 34461 Dear Mr Larsh: ;:ru..,~~ The Southold Town Board, at its regular meeting of Jill) 11, 2006 accepted the bid of Marine Boatbuilders for supplying a 23' boat with tandem trailer. A certified copy of the resolution is enclosed. Thank you for submitting your bid. Ene. J.wy~- L""r='^" 60 Deputy Town Clerk . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER . Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 17, 2006 CERTIFIED MAIL RETURN RECEIPT REQUESTED Mr Darryl A. Smith d/b/a Dalexco Enterprises 10 Cote Court Coventry, RI 02816 Dear Mr Smith: The Southold Town Board, at its regular meeting of June 6, 2006 accepted the bid of Marine Boatbuilders for supplying a 23' boat with tandem trailer. A certified copy of the resolution is enclosed. Also, returned herewith is the certified check you submitted with this year's bid. Thank you for submitting your bid. Ene. Very truly yours, :f.~:: W- Deputy Town Clerk . . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 17, 2006 CERTIFIED MAIL RETURN RECEIPT REOUESTED Richard Audette Marine Boatbuilders Company 253 Grandview Drive PO Box 7826 Warwick, RI 02887 Dear Mr Audette: Congratulations. The Southold Town Board, at its regular meeting of June 6, 2006, accepted the bid of Marine Boatbuilders Company for a 23' pump-out boat and tandem axel boat trailer. A certified copy of the resolution is enclosed. Your current bid check will be returned to you at the end of the contract. Very truly yours, J~~BfL Lynda M. Bohn Deputy Town Clerk Ene. -, . . RESOLUTION 2006-516 \lj cl ADOPTED DOC ID: 1908 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2006-516 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 6, 2006: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Marine Boatbuilders Companv to supplv the town with a 23' Pump-Out Boat and Tandem Axel Boat Trailer in the amount of $82,500.00 (Boat $79,000 and trailer $3,500.00), all in accordance with the Town Attorney. ~,,/ft2~ :/L.. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Daniel C. Ross, Councilman SECONDER: Thomas H. Wickham, Councilman AYES: Wickham, Ross, Edwards, Russell, Krupski Jr. ABSENT: Louisa P. Evans ..~. . . James F. King, President Jill M. Doherty, Vice-President Peggy A. Dickerson Dave Bergen John Holzapfel Town Hall 53095 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone (631) 765-1892 Fax (631) 765-6641 BOARD OF TOWN TRUSTEES TOWN OF SOUTHOLD June 2, 2006 Supervisor Scott Russell Southold Town Hall Southold, NY Dear Supervisor Russell, The Southold Town Board authorized the Southold Town Clerk to advertise for bids for the Marine Pump-Out Boat for the Town Trustees on May 9, 2006 (Resolution 2006-446). Bids were solicited and were opened by the Town Clerk's Office on June 1, 2006. Marine Boatbuilders Company of Warwick, Rhode Island submitted the lowest bid of $79,000 for the boat and $3,500 for the Tandem boat trailer, bringing the total cost to $82,500. The cost of this initiative will be offset by a NY State Grant of $35,000 and a Suffolk County Grant of $23,750. The Southold Town Trustees respectfully requests that the Town Board accept the lowest bid and authorize the purchase of a 2006, 23 ft. "Pump-Kleen" pump- out boat with new Yamaha Four Stoke engine and 2006 tandem trailer from Marine Boatbuilders Company as per the specifications contained in the RFP at their June 6, 2006 meeting. Sincerely, O--Q G David BergeY Southold Town Trustee cc:: Elizabeth A. Neville, Town Clerk Board of Trustees T ....JiIt . . BID OPENING PUMP-OUT BOATS Bid Opening 6/1106 10:00 A.M. 23' Fibendass Boat Tandem Boat Trailer Fisjlers Island B+..! Marine Boatbuilders Co 253 Grand View Dr POBox 7826 Warwick RI 02887 $79,000.00 $3,500.00 $55,508.00 Darryl A. Smith d/b/a Dalexco Enterprises 10 Cote Ct Coventry RI 02816 $86,000.00 Included wlBoat price $21,9gg.99 ~ $65,700.00 C & T Larsh & Sons lnc 4775 S Bluebird Ter. Lecanto FL 34461 Note: No bid check or bond $87,000.00 $3,800.00 $69,200.00 ~ 10:45 AM - Bidder called. He entered the incorrect amount for the Fishers Island boat. He supplied the correct amount of his bid and will be faxing a letter to explain the error. . . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING PUMP-OUT BOATS Bid Opening 6/110610:00 A.M. 23' Fiberl!lass Boat Tandem Boat Trailer Marine Boatbuilders Co 253 Grand View Dr POBox 7826 Warwick RI 02887 $79,000.00 $3,500.00 Darryl A. Smith d/b/a Dalexco Enterprises 10 Cote Ct Coventry RI 02816 $86,000.00 Included w/Boat price C & T Larsh & Sons Inc 4775 S Bluebird Ter. Lecanto FL 34461 Note: No bid check or bond $87,000.00 $3,800.00 1 Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net Fishers Island Boat $55,508.00 $:lI,IlIlIH)1l * $65,700.00 $69,200.00 * 10:45 AM - Bidder called. He entered the incorrect amount for the Fishers Island boat. He supplied the correct amount of his bid and will be faxing a letter to explain the error. ~ " , . .. .. Invitation to Bid Plrclllll & 11111111 II 21' PIMP-lIT IIII .. '_lEI , , , Delivered To TOWN TRUSTEES Town of Southold P.O. Box 1179, 53095 Main Road Southold Town Hall, Southold, N.Y. 11971 Date: May 10, 2006 ~\UfFDt~~, .lllJl,,"', I,",".. x"'t{t...Z ~...~ SOUTHOLD TOWN ENGINEERING DEPARTMENT SOUTHOLD TOWN HALL, 53095 MAIN ROAD, SOUTHOLD I!a i!I1 . . INVITATION TO BID PROJECT: Purchase and Delivery of a Fully Equipped 23' Fiberglass Pump-Out Boat and Tandem Axel Trailer as noted in these specifications. The Town Board of the Town of Southold will receive bids for the supply and delivery of a fully equipped 23' Fiberglas Pump-Out Boat and Tandem Axel Trailer. Boat and Trailer shall be delivered to a designated location as specified in the bid documents and in accordance with the Specifications contained herein. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 AM, 1st Day June Month 2006. Year All specifications are provided herein: This invitation to bid is not an offer and shall in no way bind the Town of South old to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of South old reserves the right to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL NOT withdraw his bid during this period. Bid Security in the form of a certified check or Bid Bond in the amount of One Hundred ($100) Dollars will be required of each bidder. Please advise if you intend to bid or not. Dated: Mav 09. 2006 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk Supply & Delivery - 23' Pump-Out Boat A - 1 . . INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The bidders shall write in ink, both in words & numerals, the price for which he proposed: to fumish, supply and deliver all Equipment in strict accordance with these specifications, and subject at all times to the approval of the Town of Southold. Each proposal must be signed in writing with the full name and address of bidder. Each proposal must include a "Lump Sum" Cost for the Boat and Trailer individually. The Town of Southold reserves the right to award one or both of these items to the successful bidder. Proposals shall be addressed as indicated on Invitation for Bids and shall be delivered enclosed in an opaque sealed envelope marked "Proposal" bearing title of work, and Bidders Name. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of One Hundred ($100) Dollars, and made payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall retum the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or retumed to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the requirements of these specifications and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Town of South old who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, their authorized agents, and other interested parties are invited to be present. Supply & Delivery. 23' Pump-Out Boat B-1 .' . . E. AWARD OF CONTRACT Award of contract will be made as soon as practical. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub- contractors will be considered in making the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The Town may either award the project or reject all proposals received within forty-five (45) days after the formal opening of proposals. The acceptance of a proposal will be a notice in writing signed by the Town Clerk and no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract as stipulated herein. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. H. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. I. TIME LIMIT TO COMMENCE AND COMPLETE WORK The contractor shall commence work as stipulated by him in the proposal form. The Town of South old will require a reasonable time frame for delivery of the Pump-Out Boat and Trailer. The Bidder shall indicate a delivery date on the proposal form. J. METHOD OF PAYMENT The Town of South old shall pay the invoice, In Full, within thirty (30) days after receipt of the Pump- Out Boat and acceptance of the product by the Town of Southold. Supply & Delivery - 23' Pump-Out Boat B-2 1 .' . . INDEX TO SPECIFICATIONS Page T-1: TITLE SHEET Section "A" Page A-1: INVITATION TO BID Section "B" Page B-1 through B-2: INSTRUCTIONS TO BIDDERS Section "C" Page C-1: INDEX TO SPECIFICATIONS Section "0" Page 0-1: PROPOSAL FORM (To be completed by each Bidder) Section "E" Page E-1: STATEMENT OF NON-COLLUSION (To be completed by each Bidder) Section "F" Page F-1 through F-2: NON-DESCRIMINATION CLAUSE Section "G" Page G-1 through G-5 GENERAL SPECIFICATIONS Supply & Delivery - 23' Pump-out Boat C-1 . . PROPOSAL FORM -=>;6 4- /:24Q(.. Date: NAME of BIDDER: ~~~~& P.O. Box 7R~6 . Warwick, AI 02887 (4011 73:>-11:175 Telephone: -9'''/ ' 73:1 -/9lf TO: SOUTH OLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTH OLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is In all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: May 10, 2006, including bidding requirements, contract, general and special conditions and specifications; that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: SUPPLY & DELIVER. 23' Pump-Out Boat & Trailer for Southold Town Trustees and all other work in connection therewith, in accordance with the contract documents prepared by James A. Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New York, 11971, and shall comply with all the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: PURCHASE & DELIVERY PURCHASE & DELIVERY OF A23' FIBERGLAS PUMP-OUT BOAT: OF A TANDEM AXEL BOATTRAlLER: THE BIDDER SHALL FURNISH AND DELIVER THE THE BIDDER SHALL FURNISH AND DELIVER THE 23' PUMP-OUT BOAT IN ACCORDANCE WITH TANDEM AXEL BOAT TRAILER IN ACCORDANCE THESE CONTRACT DOCUMENTS. WITH THESE CONTRACT DOCUMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE THE ABOVE REFERENCED ACTIVITIES WILL BE COMPl.ETED FOR THE STIPULATED 'LUMP SUM' OF: COMPLETED FOR THE STIPULATED "LUMP SUM'OF: 5r2WW'fy "";;;,..,, T:111"'y~'.,I) >'fi7'l; Ceo. .. ~e #,...-./ r;~,,(...4--.lZ/...oo4 ...tI"J:,fee. . (written In words) (written In numbers) (written In words) (written In numbefs) .$ ~ &""'9;~ #41.... A/#J"""JI.Q BIDDERS TIME FRAME FOR THE 't.1SJ _ '15' aI~ rA..,., .3i!J -'f S- d;.y, ,;r",,,- DELIVERY OF BOAT&TRAlLER: '";l!..~ ~ <lJC..J.-. Ji'Cf~ "'-'-' (BOAT DE IVERY DATE) (TRAILER DELIVERY DATE) We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time perl:;2d. Signature P _ / Bidders of Bidd~ _ .~ Address: z.f3 Cte,.",,~. ~e,.u/ J:k. "'~ Telephone Number: ..fItJj- 75,7 -/'T<5" S~"/2lld. . W#Jt'tP/;:;.k:.. If.:;:' 6:J. fJ5"c' Date: Supply & Delivery. 23' Pump-Out Boat 0-1 . . STAt!;Y~~I OF tl!QtI.cOL.I-USIO~ (To be completed by each Bidder) In accordance with Section 103-<1 General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision ofthe Stale of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the followIng statementsubscrlbed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-colluslve bidding certification. A. Bysubmlsslon of this bid, each bidder and each person signing on behalf ofany bidder certifies, and In the case of a Joint bid, each party thereto certifies as to Its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices In this bid have been arrived at Independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted In this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or Indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to Induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting 'competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy ofthe statements contained In this certification, and under the statements contained In this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signIng In Its behalf. C. That attached hereto (ifa corporate bidder) Is a certified copy of resolution authorizing the execution of this certificate by the signature ofthls bid or proposal on behalf ofthe corporate bidder. RESOLUTION Resolvedthat &1.4eJ 4-w;/.,.:/J-e. of the l?Ja.e/":--<... ~l-jJul/~Pt'S' Co (Name of signatory) (Name. of Corporation) authorized to sign and submit the bid or proposal of this corporation for the following Project: be Purchase & Delivery of A 23' Pump-out Boat and Tandem Axel Boat Trailer and to Include in such bid or proposal the certificate as to non-colluslon required by section one- hundred-three-d (1 03-d) of the General Municipal Law as the act and deed of such corporation, and for any Inaccuracies or miss-statements In such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the ;/"/P~M+;/ 51x day of Io/~y ,20 pC:, (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec.103-d, as amended & effective on September 1, 1965. Signature Supply & Delivery - 23' Pump-out Boat E -1 . . NON.DISCRIMINATION CLAUSE During the performance of this contract, the contractor agrees as follows: a. The contractor will not discriminate against any employee or applicant for employment because of race, creed, color, or national origin, and will rake affirmative action to insure that they are afforded equal employment opportunities without discrimination because of race, creed, color, or national origin. Such action shall be taken with reference, but not limited to: recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff or termination, rates of payor other forms of compensation, and selection for training or retraining, including apprenticeship and on-the-job training. b. The contractor will send to each labor union or representative of workers with which he has or is bound by a collective bargaining or other agreement or understanding, a notice, to be provided by the Commission of Human Rights, advising such labor union or representative of the Contractor's agreement under clauses "a." through "h." hereinafter called "non-dlscrimination clauses", and requesting such labor union or representative to agree In writing, whether in such collective bargaining or other agreement or understanding or otherwise, that such labor union or representative will not discriminate against any member or applicant for membership because of race, creed, color, or national origin, and will rake affirmative action to Insure that they are afforded equal membership opportunities without discrimination because of race, creed, color, or national origin. Such action shall be taken with reference, but not be limited to: recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff or termination, rates of pay, or other forms of compensation, and selection for training or retraining including apprenticeship and on-the-job training. Such notice shall be given by the Contractor, and such written agreement shall be made by such labor union or representative, prior to the commencement of performances of this contract. If such a labor union or union representative fails or refuses so to agree in writing, the Contractor shall promptly notify the Commission for Human Rights of such failure or refusal. c. The Contractor will post and keep posted in conspicuous places, available to employee and applicants for employment, notices to be provided by the Commission for Human Rights setting forth the substance ofthe provision of clauses "a." and "b." and such provisions of the State's Laws against discrimination as the Commission for Human Rights shall determine. d. The Contractor will state, In all solicitations or advertisements for employees placed by or on behalf of the Contractor, that all qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, or national origin. Supply & Delivery - 23' Pump-Out Boat F -1 . . e. The Contractor will comply with the prevision of Sections 291-229 of the Executive Law and the Civil Rights Law, will furnish all Information and reports deemed necessary by the Commission for Human Rights under these non-dlscrimlnation clauses as such sections of the Executive Law and will, permit access to his books, records, and accounts by the Commission for Human Rights and Owner representatives counsel for the purposes of Investigation to ascertain compliance with these non-discrimination clauses and such sections of the Executive Law and Civil Rights Law. f. This Contract may be forthwith canceled, terminated, or suspended in whole or in part, by the contracting agency upon the basis of a finding made by the Commission of Human Rights that the Contractor has not complied with these non-dlscriminatlon clauses, and the Contractor may be declared Ineligible for future contracts made by or on behalf of the Owner/Contracting Agency until he satisfied the Commission for Human Rights that he has established and is carrying out a program in conformity with the provisions of these non-dlscriminatlon clauses. Such finding shall be made by the Commission for Human Rights after conciliation efforts by the Commission have failed to achieve compliance with these non-discrlmlnation clauses and after a verified complaint has been filed with the Commission, notice thereof has been given to the Contractor and an opportunity has been afforded him to be heard publicly before three members on the Commission. Such sanctions may be imposed and remedies otherwise provided by law. g. If this Contract is canceled or terminated under clause "f." , in addition to other rights of the Owner provided in this contract upon its breach by the Contractor, the Contractor will hold the Owner Harmless against any additional expenses or costs incurred by the Owner In completing the work or In purchasing the services, material equipment, or supplies contemplated by this contract, and the Owner may withhold payments from the contractor in an amount sufficient for this purpose and recourse may be had against the surety on the performance bond If necessary. h. The Contractor wlillnclude the provisions of clauses "a.", through "g." In every subcontract or purchase order In such a manner that such provisions will be binding upon each subcontractor or vendor as to operations to be performed within jurisdictional local ofthe Project being contracted by the Owner. The Contractor will take such action In enforcing such provisions of such subcontract or purchase as Owner/Contracting Agency may direct, including sanctions or remedies for non. compliance. If the Contractor becomes Involved in or is threatened with litigation with a sub-contractor or vendor as a result of such direction by the Contraction Agency/ Owner, the Contractor shall promptly so notify the Owner's representatives/ counsel, request him to Intervene and protect the Interests of the Owner (Contracting Agency's jurisdictional area). Supply & Delivery - 23' Pump-out Boat F-2 . . GENERAL SPECIFICATIONS All work shall comply with all particulars of the General Conditions, Supplementary General conditions, Instructions to bidders and the General requirements of these specifications. Section "A" - DESCRIPTION of WORK: 1. Supply and Deliver one twenty three (23') foot "Pump-Out Boar and Boat Trailer to the Town of Southold. 2. It is the intent of these specifications to describe a "Pump-out Vessel" to be used in the pumping out of waste from other vessels and to transport such waste to a proper disposal facility. The Pump-out boat must meet standards for this type of vessel and bidder must be able to attach a safety Coast Guard Label to each boat. Section "B" . BIDDERS QUALIFICATIONS: 1. Bidder must have a minimum of thirty five (35) Pump-out Boats sold, delivered and accepted by a client in a satisfactory manner. 2. Bidder must show proof that they are in the business of supplying and delivering Pump-out Boats, finished and complete in all respects. 3. Bidder must be able to show purchase orders and proof of delivery with contact names and Phone Numbers for each Boat Delivered. This list shall be provided to the Town upon request. 4. Bidder shall provide pictures "With BID" of the boat to be supplied. Pictures must show full side view, full inside view, full top view and full bottom view. Bids without pictures shall be rejected. Section "C" - MAKE / MODEL - BOAT & TRAILER: 1. The Make and/or Model of the 23' Pump-out Boat shall be Marine Boatbuilders Co. Pump Kleen, Year 2006 or approved Equal. BOAT SPECIFICATIONS: Overall Length: 23' Not including added platforms or pulpits. Beam: 8'-9" Without fender system or rub rail. Draft: 16" Lightship 22" Full Load - 420 Gallons of Waste. Dead Rise: 10 Degrees Transom Angle: 12 Degrees Transom: Fiberglass 1" - Coosa Composite 2" - Total 3" thick. Transom Height: 25" Horse Power: Coast Guard Approved - Rated for a Maximum of 250HP Single Outboard Engine or, (2) 150HP Outboard Engines Weight: 3,000 Pounds. (Lightship) Warranty Five (5) Year - Structural Hull - Boat used for Marine Waste Only! Five (5) Year - Scavenger Waste Containment Cell. Supply & Delivery - 23' Pump-out Boat G-1 . . GENERAL SPECIFICATIONS CONTINUED: 2. The Make and/or Model of the Trailer shall be LoadmasterGVWR 7,350 Lb. Tandem Axle Trailer or approved Equal. STANDARD TRAILER FEATURES: Mig-Welded - 6" - "C" Channel Steel Frame Two (2) Safety Cables / Chains 7,000 Lb. Tongue Jack Disc Breaks on one axle Structural Fenders and Steps with Anti-Skid Sealed and Submersible Lights and Electrical Connections Adjustable treated lumber, Marine Carpeted Bunking Set up to Boat Safe-t-Iube Grease System, Submersible Axles Adjustable Bow-stop / Winch-stand Assembly D.O.T. Reflective Tape Structural Members - Three (3) Year Warranty Galvanizing - Five (5) Year Warranty Section "0" . ENGINE: 1. F200hp V6 Four Stroke As Manufactured by "YAMAHA" or Approved Equal. STANDARD ENGINE FEATURES: Engine Type: 4-Stroke 60' V6 Displacement: 3352 cc (204.6 Cubic Inches) Compression Ratio: 9.9 : 1 Full Throttle RPM Range: 5000-6000 RPM Gear Ratio: 15:30 (2.00) Induction System: DOHC Fuel Injection Fuel Delivery: Programmed Fuel Injection Ignition System: TCI Micro Computer Starling System: Electric Lubrication: Wet Sump Nlemator Output@ W.O.T.: 45 Amps Shaft Length: 25" Weight: 583 lb. (265 kg) 2. All gauges, cables, controls, wiring as needed or required for a complete installation. 3. Three (3) Year Warranty. Section "E" . MODIFIED "V" HULL DESIGN: 1. The hull shall be a modified "V" hull with a concave bottom, NOT convex. 2. The hull shall meet the above referenced "Boat Specifications" and shall be constructed of hand laid woven, roving, and gun roving. 3. All Fiberglass is to be "E" glass and resin thermo set polyester. 4. The Gelcoat is to be ISO NPG Thermo Set Gelcoat. 5. The transom or stringer system shall be a composite laminate. There shall be NO wood in the transom or stringer system. There shall be NO wood in the entire boat. Supply & Delivery. 23' Pump-out Boat G-2 --- , . . GENERAL SPECIFICATIONS CONTINUED: Section $OF" " SCAVENGER WASTE CONTAINMENT CELL: 1. A Fiberglass 420 gallon Scavenger Waste Holding Tank shall be built into the hull. The containment cell shall be constructed completely below the water line. No part or parts of the containment cell shall be. above the floor. 2. The Holding Tank shall have five (5) baffles and five (5) layers of fiberglass that include four (4) layers of 240z. Cloth. 3. Installations shall include an Edson Pump to run the Sewage Tank operation and it shall be located completely under the center console. This item shall include the installation of all plumbing and vents. The. Boat deck shall be clear of all obstructions and left free of Tripping Hazards. 4. The capacity of the Holding Tank shall be certified, in writing, by an accredited Navel Engineer. This Certification will be required from the successful bidder. 5. The Holding Tank must have a plunger type alann that sounds when tank is full. All switches, Gauges, Control wiring and sound alann shall be mounted on center console. Section "G" . PUMP FOR CONTAINMENT CELL: 1. The electric pump for the Scavenger Waste Operation shall be as Manufactured by Edson. The Model number of the Pump shall be an electric diaphragm pump # 278EB40 or Equal. 2. The Pump Vent shall be located on the outside of the Starboard hull. The installation of the pump and vent system shall be under the center console in a manner that will leave the Boat deck clear of all obstructions and left free of Tripping Hazards. 3. All switches and controls. to run the pump shall be mounted on the. center console. All equipment, switches and controls shall be waterproof and shall be a maximum of 75 amps. Section "H" . BOAT DECK (Floor): 1. The Boat Deck (Floor) shall be compost Fiberglass. There shall be NO WOOD in the. Boat Deck (Floor or Structural Support). 2. The Boat Deck shall be free from any trip hazards. This shall include the lip of any Containment Cell, any Pumps or plumbing, including vents. 3. The Deck must contain two (2) stowage areas in the stem and one (1) under the seat. The seat stowage must have a cushion attached to be used as a leaning post or a seat, and must contain lockable doors with adjustable shelves. There must be three. stowage areas in the bow. One (1) each on the starboard and port side with matching doors. There must also bee another stowage area between the floor and deck directly in the bow with a matching door. All stowage areas and the components that make up the stowage areas must be fiberglass. Construction andlor installation of wood products will not be accepted. 4. The deck shall be self-bailing with tank empty or full. The deck shall have a minimum freeboard of 46" in the bow and 29" in the stem. The deck shall be constructed of a combination of hand laid woven, roving and gun roving. Fiberglass "E" glass and the resin shall be thermostat Gelcoat (White). Deck shall include a large splash well for the outboard engine and the backing up into seas to keep the water off the floor. 5. The boat Deck shall include four (4) regular 10" SIS cleats secured to the Deck System. The Boat Deck shall also include one (1) -10" SIS pop up cleat, SIS pop up chalks and pop up running lights in the bow. Supply & Delivery. 23' Pump-out Boat G-3 . . GENERAL SPECIFICATIONS CONTINUED: Section "I". FOAM FLOTATION: 1. Two part thermostat foam shall be injected between the floor and hull in all areas not occupied by tanks and other essential equipment. Section "J" . CENTER CONSOLE. WITH "T"-TOP: 1. The center console shall be large enough to house the entire containment pump, including all plumbing and vents. 2. The Console shall have a compass and a 7 -panel circuit breaker. 3. The T-Top shall have a fiberglass hard top. It shall be 90" tall and 77" long from bow to aft and 57" wide from starboard to port. It shall contain an aluminum painted electronic box with a Plexiglas lockable door. 4. A fabricated tube shall run from the electronic box to the top of the center console that will allow all wires to run through and be concealed. Section "K" - FUEL TANK: 1. The fuel tank shall have a minimum capacity of fifty (50) gallons and shall be mounted under the Boat Deck Floor. Tanks mounted on the Deck or Floor will not be accepted. Section "L" - FENDER SYSTEM: 1. The Boat shall require a complete all round fender system using 6" x 15" Polly Fenders. Fenders shall be secured by 3/16" stainless coated lifeline attached to the Boat Hull using stainless steel 5/16" U-Clamps. Section "M" - STEERING SYSTEM: 1. Steering shall be Teleflex Sea Star Hydraulic and include a 15" stainless steel steering wheel. Section "N" - COAST GUARD PACKAGE: 1. This bid shall include the following items for Coast Guard compliance. All items listed herein, where applicable, shall be sized to fit the Boat Size Specified. Quantitv: (1) (4) (1 ) (4) (1 ) (1 ) (1 ) (2) (2) (1 ) (2) Item: Anchor Life Vest Air Horn Fenders - 6" x 18" Anchor Chain 1/2"X Fire Extinguisher 5BS Anchor Line - 1/2" x 150' Dock Line - 3/8" x 20' Shackle - 5/16" Alert Flair Kit Boat Cushion Supply & Delivery. 23' Pump-Out Boat G-4 _ J " , . . GENERAL SPECIFICATIONS CONTINUED: Section "0" - ACCESSORIES REQUIRED: 1. One (1) VHF Marine Radio with Antenna. 2. One (1) raw water-wash down with twenty five (25') foot hose. 3. All wires from motor to center console shall be installed through a 4" PVC pipe under the center console. The PVC Pipe shall have a transom drain on the outside of the transom so it may be drained for winter storage andlor ordinary maintenance. 4. A 1500 GPM automatic bilge pump shall be installed in the hull at the stem with a two (2") inch through hole to the starboard side of the hull. 5. The Boat shall include and be supplied with a Coast Guard Approved Safety Package. 6. The Boat shall have two (2)- three (3") inch stainless steel bow eye and two (2) transom tie downs. 7. The Boat shall have seven (7) - Ten (10") inch SIS Cleats (Aft and Mid-ship) and one Ten (10") inch S/S Cleat in the Bow. The Bow shall also contain two (2) chalks and two (2) running Lights. All Cleats, Chalks and Running Lights in the Bow shall be Stainless Steel Pop-Ups. All cleats shall be reinforced by Fiberglass Backing Plates, 8. The Boat shall be Bottom Painted with an approved Black Bottom Paint installed as per industry standards. 9. The Boat shall include a compass mounted on the center console. 10. The Boat shall include the application of Graphics or Lettering consisting of the following two lines. (Top Line) South old Town Pump-Cut (Bottom Line) VHF - Channel 73 The Size and Style of Graphics shall conform to industry standards and shall be easily read by adjacent Vessels. The final Size and Style of Graphics shall be coordinated and approved by the Town Trustees prior to fabrication. END OF SECTION: Supply & Delivery. 23' Pump-Cut Boat G-5 . . . .. ~~,.,.'t.~e-. r.t. '826 \f;J:,,\ dl02887 i"'" 132"1975 ;23 J d../,.4 A;-! ~., .-..,,- .- _ " n~ _ _ -- - - ~--- .- - 207954466-0 . HOlD DOCUMENT UP TO THE LIGHT TO VIEW TRUE WATERMARK ~cIP HOLD DOCUMENT UP TO THE LIGHT TO VIEW TRUE WATERMARK ~~.. 23-97 To2O a Citizens Bank HAY 26. 2006 **$100.00** DOLLARS PAY *TOWN OF SOUTHHOLD* TO THE ORDER OF MEMO: .)..J / /J;-"",P6k9"- tJ-/ lR.sued by Integrated Payment Systems tnc., Englewood, Colorado Ie )fM9~g~n gh_ase_Bank, N_,~"_D!ln",_E':r,, g()l.O[.<;uo_ - -- 11'1. ~OOO ~II' I: ~O ~OOO 'l7 'll: , I 0"'"'"1- f'.....~~ . _.. ~, ... - \ Marine Boat Builders CO. PO BOX 7826 WARWICK RI 02887 Telephone: 401-732-1975 FAX: 401-7324528 E-Mail: lamaf!(ij)aol.com Web site: www.oUlnDOutboats.com We are pleased to introduce Our new 2006,23' PUMPOUT BOAT. This is our third generation new mold. Built and designed from our eleven years of experiences building PUMPOUT boats, Work boats, and Patrol boats. Our boats are built for safety, simplicity, and stability. · MODIFIED V HULL DESIGN Our PUMPOUT hull bottom is concave not convex like most hulls. This allows for maximum stabilitv. and ease of handlint!. Our boat because of its design will not yaw in a following sea. The hull is constructed with a combination of hand laid woven, roving, and gun roving. All fiberglass is "E" glass and the resin is thermo set polyester. The gel coat is ISO NPG thermo set gelcoat, normally 1.5" thick. Our boat has a 10-degree dead rise at the stern, which allow the boat to plane quickly. The hull transom is a cOmDosite laminate 2" thick. and I" rtbe1'lllass a total of 3" thick. There is no wood in the transom. · STRINGER SYSTEM Our strineer svstem is a U channel all fibe11llass state of the a11 svstem. There is no wood in Our strint!er svstem. · Deck, Floor The deck is a combination of hand laid woven, roving, and gun roving. Fiberglass "E" glass applied and the resin is thermostat gel coat (white). Deck has a 12" steo UD in the bow area that is 48" lont!. It includes two orward la e stowa e areas with .be lass hatches. The deck is ree. rom anv OUmDS. vents. Or owes of anv kind leavint! much-needed extra worksoace. and NO trio ha7ards. Our floor is fibe11llass cOmDosite. not wood like other boats there is NO wood in our deck. floor or in Our boat. The deck is finished with non-skid on horizontal surfacf!S:, Our deck is self-bailing at all times; weather containment cell is full or empty. - ... , MARINE BOATBUlLDERS CO. PUMP-KLEEN@ PUMPOUT BOATS 23' Tel.: 401-732-1975 . www.pumpoutboats.com 420 gallon holding tank comes with a Naval Architect/Engineer holding tank capacity certification. . . MARINE BOATBUlLDERS CO. PU M P-KLEErtR) 420 gallon holding tank comes with a Naval ArchitecUEngineer holding tank capacity certification. - loa; .' '~/ ,,,,-it. ~.~---,' (. ;~ '. . ., Pump Located Under Center Console , t.,,,, Ii, 12" Stepup with 3 Stowage Areas PUMPOUT BOATS ?1' ...u Tel.: 401-732-1975 . www.pumpoutboats.com . . '!<, ~\ \~ .. . ~ ~ -'z;-.".A' "'fi~~;'/h ~ if t t U Transom with Splash Well - Set for Single or Twin Engines I -- ~ -- . . MARINE BOATBUILDERS CO. PO BOX 7826 WARWICK, RI 02887 Web site: www.pumpoutboats.com Phone: 401-732-1975 Fax: 401-732-4528 E-Mail: lamag@llo/.com MARINE BOATBUILDERS CO. PUMPOUT BOAT REFERENCES ON BOATS SOLD Partial Customer List and Contacts: Mitchell Marine 509 Beachtel Blvd Ocean Springs MS 39564 Cpt. John Ludwig 228-297-1092 Lady's Marina 73 Sea Island PKW Suite 10 Beaufort, SC Suite Steve Tully 843-521-0000 City Marina PO Box 759 Charlstown, SC 29404 David Rogers 843-577-7702 Town Of Essex CT Phillip J. Miller Essex Towm Hall 29 WestAve. Essex, Connecticut 06426 860-767-4340 The Last Detail, Inc 54 E 2ZVD Court Rivier Beach, FL 33404 561-841-3000 561-841-3002 . -3- Marine Boatbuilders Co Town ofNortb Hempstead Manbasset, LI NY. Joel Zieff Village of Nortbport (2, boats) Nortbport Long Island NY. Jo Correia Wbite Plains, NY. Westcbester County Jack Robbins Long Island Soundkeeper Norwalk, CT. ( 6 boats, runs one on LI) Terry Becker Metropolitan MWD (3) Boats Water District of Southern California PO Box 54153 Los Angeles, Calfornia 90054-0153 David McLory Town of Barnstable Harbormanter 230 South St Hyannis, MA 02601 Eric Abatelll Catalina Mooring Service PO Box 5086 Two Harbors CA 90704 Phone: . References, page, 3 516-767-2813 631-261-2521 914-242-6307 203-854-5330 213-704-1958 508-862-4741 310-510-4211 . Marine Boatbuilders Co Boston Water Boat Marina, Inc Long Wharf, Boston Larry Cannon Garren Marine Myrtle Beach SC 29577 Blaine Garren Bristol Marine Bristol RI 02809 Mike Tyska Skull Creek Marina Hilton Head SC 29925 Ross Lysinger Town of Plymouth 11 Lincoln St. Plymouth, MA 02360 Jo Ritz, or Tim Routhier - 4- ~-- . References, page, 4 617-523-1027 843-650-2626 401-253-2200 843-681-8436 508-830-4182 Dept. of Boating and Waterways State of California, Sacramento, CA Kevin Atkinson (3 boats) 916-263-8149 Town Of Stratford Stratford, CT AI Grunow, Harbormaster Marine Boatbuilders Co 203-377-0733 . - 5 - References, page, 5 Columbia Island Marina South Arlington, VA 22202 Kathy Degroot 202-347-0173 Adventure Yacht Harbor Daytona Beach, FL. 32127 Bill Pixley 904-756-2180 Monmouth County Health Dept. Freehold, NJ 07728 Lester Jargowsky 732-431-7456 Marine Boatbuilders Co. References page, 5 Dept. of Boating and Waterways State of California, Sacramento, CA. Kevin Atkinson 946-263-8149 Rivercrest Marina )Madison, Indiana Gary Richenson 812-265-5285 Town of Westerly (2, boats Westerly, RI. John Fusaro, JR 401-348-2538 Block Island RI (3 Boats) Harbormaster ~- . , . -6- . Marine Boatbuilders Co References, page, 6 Town of Bridgeport Connecticut Bridgeport, CT. Jo Savino 203-395-6854 State of New Mexico (2) boats Huerman Lujan or Randy Herrera 505-827-0478 505-827-7407 City of Annapolis Maryland Maryland Ulric Dahlgren 410-263-7973 Half Moon Bay Metro County, CA. Dan Temko 415-726-4382 More boats and references are available upon request. ---",-_..' .~ . - , 6_'. . . BILL RICIlARDS YACBT DESIGN 1162 Amhony Road Pu.o......., RI 02B71 (401) 5n-4s.n (PH) bric:IJ.wtaIm;vc:co.COIIl 318102 To Whom It May. Concern: This is to certify tile holding tank capacity on th$ Marine Boatbuilde/lJ COtllpMy 23 foof pump~ut boat. 1'"h8 c:afcu/atjona for this tank \111818 perlonnecf by me during the original design of the boii~l. The capacity is 420 gallons. ~() d-j) ~ tT,~ 8if Rk:hards, NA"WE ~ , I;' . . . a ... Invitation to Bid Plrclllll & 111111'1 II 21' PI.,.IIT 1111 . .. '_lEI Delivered To TOWN TRUSTEES Town of Southold P.o. Box 1179, 53095 Main Road Southold Town Hall, Southold, N.Y. 11971 Date: May 10, 2006 f~~ ., ~.!:dfY SOUTHOLD TOWN ENGINEERING DEPARTMENT SOUTHOLD TOWN HALL, 53095 MAIN ROAD, SOUTHOLD . . INVITATION TO BID PROJECT: Purchase and Delivery of a Fully Equipped 23' Fiberglass Pump-out Boat and Tandem Axel Trailer as noted in these specifications. The Town Board of the Town of Southold will receive bids for the supply and delivery of a fully equipped 23' Fiberglas Pump-Out Boat and Tandem Axel Trailer. Boat and Trailer shall be delivered to a designated location as specified in the bid documents and in accordance with the Specifications contained herein. Bids will be received at the office of the South old Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 AM, 1st Day June Month 2006. Year All specifications are provided herein: This invitation to bid is not an offer and shall in no way bind the Town of South old to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL NOT withdraw his bid during this period. Bid Security in the form of a certified check or Bid Bond in the amount of One Hundred ($100) Dollars will be required of each bidder. Please advise if you intend to bid or not. Dated: Mav 09, 2006 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk Supply & Delivery - 23' Pump-Out Boat A - 1 . . . . INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The bidders shall write in ink, both in words & numerals, the price for which he proposed: to fumish, supply and deliver all Equipment in strict accordance with these specifications, and subject at all times to the approval of the Town of Southold. Each proposal must be signed in writing with the full name and address of bidder. Each proposal must include a "Lump Sum" Cost for the Boat and Trailer individually. The Town of Southold reserves the right to award one or both of these items to the successful bidder. Proposals shall be addressed as indicated on Invitation for Bids and shall be delivered enclosed in an opaque sealed envelope marked "Proposal" bearing title of work, and Bidders Name. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of One Hundred ($100) Dollars, and made payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or retumed to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the requirements of these specifications and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Town of Southold who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, their authorized agents, and other interested parties are invited to be present. Supply & Delivery. 23' Purnp.Qut Boat B-1 . . E. AWARD OF CONTRACT Award of contract will be made as soon as practical. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub- contractors will be considered in making the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The Town may either award the project or reject all proposals received within forty-five (45) days after the formal opening of proposals. The acceptance of a proposal will be a notice in writing signed by the Town Clerk and no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract as stipulated herein. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be retumed to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. H. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. I. TIME LIMIT TO COMMENCE AND COMPLETE WORK The contractor shall commence work as stipulated by him in the proposal form. The Town of Southold will require a reasonable time frame for delivery of the Pump-Out Boat and Trailer. The Bidder shall indicate a delivery date on the proposal form. J. METHOD OF PAYMENT The Town of South old shall pay the invoice, In Full, within thirty (30) days after receipt of the Pump- Out Boat and acceptance of the product by the Town of Southold. Supply & Delivery. 23' Pump-Out Boat B-2 ,. . . INDEX TO SPECIFICATIONS Page T-1: TITLE SHEET Section "A" Page A-1: INVITATION TO BID Section "B" Page B-1 through B-2: INSTRUCTIONS TO BIDDERS Section "C" Page C-1: INDEX TO SPECIFICATIONS Section "D" Page D-1: PROPOSAL FORM (To be completed by each Bidder) Section "E" Page E-1: STATEMENT OF NON-COLLUSION (To be completed by each Bidder) Section "F" Page F-1 through F-2: NON-DESCRIMINATION CLAUSE Section "G" Page G-1 through G-5 GENERAL SPECIFICATIONS Supply & Delivery - 23' Pump-out Boat C-1 . . PROPOSAL FORM Date: if ~ leG NAME of BIDDER: ~r"1l I). ~:..y4 D B,A, fJA-ley-co &J..e-yr; 5;.:,. <:;. to 4'& C-I. I (dVelV~ at on-t6 Telephone: r(fO/) "0'"(' -&tB-) TO: SOUTH OLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directiy or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: May 10, 2006, including bidding requirements, contract, general and special conditions and specifications; that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: SUPPLY & DELIVER - 23' Pump-out Boat & Trailer for Southold Town Trustees and all other work in connection therewith, in accordance with the contract documents prepared by James A. Richter, RA, Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New York, 11971, and shall comply with all the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: PURCHASE & DELIVERY OF A23' FIBERGLAS PUMP.OUT BOAT: THE BIDDER SHALL FURNISH AND DELIVER THE 23' PUMP-OUT BOAT IN ACCORDANCE WITH THESE CONTRACT DOCUMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM- OF: PURCHASE & DELIVERY OF A TANDEM AXEL BOAT TRAILER: THE BIDDER SHALL FURNISH AND DELIVER THE TANDEM AXEL BOAT TRAILER IN ACCORDANCE WITH THESE CONTRACT DOCUMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: c~ $':)(. TLc"..,J dcile.. (f6COO,()() rltten In words) (written I~ numbers) k.(()jJ (written In words) ]:;.uc/u iJ. (written In numbers) BIDDERS TIME FRAME FOR THE DELIVERY OF BOAT & TRAILER: (BOAT DELIVERY DATE) (TRAILER DELIVERY DATE) We the undersigned, further agree that this proposal is a fonnal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement ::;Qd~;'v;V of Bid r: '-- Bidders Address: to (d~ ( c1X'AJ ~ (, ?-. Telephone Number: ((ot J 60fj 6{ fj-,). ~/J{) /()h 12~ tf>F-/b Date: Supply & Delivery - 23' Pump-out Boat D-1 , . . . STAIl;~T qF I':lION-COlllJ~ION (To be completed by each Bidder) In accordance with Section 103-<1 General Municipal Law, effective September 1,1966, every bid or proposal hereafter made to a political subdivision ofthe State of any publiC department. agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or gOOds sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-colluslve bidding certification. A. By submission ofthls bid, each bidder and each person signing on behalf ohny bidder certifies, and In the case of a Joint bid, each party thereto certifies as to Its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices In this bid have been arrived at Independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted In this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or Indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to Induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting 'competltlon. B. The person signing this bid or proposal certifies that he has fully Informed himself regarding the accuracy of the statements contained In this certification. and under the statements contained In this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing In Its behalf. C. That attached hereto (If a corporate bidder) Is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RES 0 L U T l.O N I Dl'/rY1/ J4.~.-I-4 /J.6.fI. Resolved that. l;;,,:.r':'1t1. Su .'f;'t, of the (jl4lex.,w &ieLPr: r~ c; be (Nama Of signatory) (Nama of Corporation) authorized to. sign and submit the bid or proposal of this corporation for the following Project: Purchase & Delivery of A 23' Pump-out Boat and Tandem Axel Boat Trailer and to Include In such bid or proposal the certificate as to non-colluslon required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any Inaccuracies. or mlss-statements In such certificate this corporate bidder shall be liable under the penalties of perjury. The. foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the )0 day of tJ4.A-7 .20.Qli2.... (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec.103od, as amended & effective on September 1, 1965. Q ~'3-- Supply & Delivery - 23' Pump-out Boat E -1 . . NON-DISCRIMINATION CLAUSE During the performance of this contract, the contractor agrees as follows: a. The contractor will not discriminate against any employee or applicant for employment because of race, creed, color, or national origin, and will rake affirmative action to insure that they are afforded equal employment opportunities without discrimination because of race, creed, color, or national origin. Such action shall be taken with reference, but not limited to: recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff or termination, rates of payor other forms of compensation, and selection for training or retraining, including apprenticeship and on-the-Job training. b. The contractor will send to each labor union or representative of workers with which he has or Is bound by a collective bargaining or other agreement or understanding, a notice, to be provided by the Commission of Human Rights, advising such labor union or representative of the Contractor's agreement under clauses "a." through "h." hereinafter called "non-cliscrlminatlon clauses", and requesting such labor union or representative to agree in writing, whether In such collective bargaining or other agreement or understanding or otherwise, that such labor union or representative will not discriminate against any member or applicant for membership because of race, creed, color, or national origin, and will rake affirmative action to insure that they are afforded equal membership opportunities without discrimination because of race, creed, color, or national origin. Such action shall be taken with reference, but not be limited to: recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff or termination, rates of pay, or other forms of compensation, and selection for training or retraining Including apprenticeship and on-the-job training. Such notice shall be given by the Contractor, and such written agreement shall be made by such labor union or representative, prior to the commencement of performances of this contract. If such a labor union or union representative fails or refuses so to agree In writing, the Contractor shall promptly notify the Commission for Human Rights of such failure or refusal. c. The Contractor will post and keep posted in conspicuous places, available to employee and applicants for employment, notices to be provided by the Commission for Human Rights setting forth the substance of the provision of clauses "a." and "b." and such provisions of the State's Laws against discrimination as the Commission for Human Rights shall determine. d. The Contractor wlil state, in ail solicitations or advertisements for employees placed by or on behalf of the Contractor, that ali qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, or national origin. Supply & Delivery - 23' Pump-Qut Boat F -1 - , . . e. The Contractor will comply with the prevision of Sections 291.229 of the Executive Law and the Civil Rights Law, will furnish all Information and reports deemed necessary by the Commission for Human Rights under these non-dlscrlminatlon clauses as such sections of the Executive Law and will, permit access to his books, records, and accounts by the Commission for Human Rights and Owner representatives counsel for the purposes of Investigation to ascertain compliance with these non-dlscrimlnation clauses and such sections of the Executive Law and Civil Rights Law. f. This Contract may be forthwith canceled, terminated, or suspended in whole or in part, by the contracting agency upon the basis of a finding made by the Commission of Human Rights that the Contractor has not complied with these non-dlscrlmlnatlon clauses, and the Contractor may be declared Ineligible for future contracts made by or on behalf of the Owner/Contracting Agency until he satisfied the Commission for Human Rights that he has established and Is carrying out a program In conformity with the provisions of these non-dlscriminatlon clauses. Such finding shall be made by the Commission for Human Rights after conciliation efforts by the Commission have failed to achieve compliance with these non-dlscrlmlnation clauses and after a verified complaint has been filed with the Commission, notice thereof has been given to the Contractor and an opportunity has been afforded him to be heard publicly before three members on the Commission. Such sanctions may be imposed and remedies otherwise provided by law. g. Ifthls Contract is canceled or terminated under clause "f." , in addition to other rights of the Owner provided in this contract upon its breach by the Contractor, the Contractor will hold the Owner Harmless against any additional expenses or costs incurred by the Owner In completing the work or In purchasing the services, material equipment, or supplies contemplated by this contract, and the Owner may withhold payments from the contractor In an amount sufficient for this purpose and recourse may be had against the surety on the performance bond if necessary. h. The Contractor will Include the provisions of clauses "a.", through "g." In every subcontract or purchase order In such a manner that such provisions will be binding upon each subcontractor or vendor as to operations to be performed within jurisdictional local ofthe Project being contracted by the Owner. The Contractorwill take such action In enforcing such provisions of such subcontract or purchase as Owner/Contracting Agency may direct, including sanctions or remedies for non. compliance. If the Contractor becomes involved in or Is threatened with litigation with a sub-contractor or vendor as a result of such direction by the Contraction Agency/ Owner, the Contractor shall promptly so notify the Owner's representatives/ counsel, request him to intervene and protect the interests of the Owner (Contracting Agency's jurisdictional area). Supply & Delivery. 23' Pump-Out Boat F-2 . . . . GENERAL SPECIFICATIONS All work shall comply with all particulars of the General Conditions, Supplementary General conditions, Instructions to bidders and the General requirements of these specifications. Section "A" - DESCRIPTION of WORK: 1. Supply and Deliver one twenty three (23') foot .Pump-Out Boar and Boat Trailerto the Town of Southold. 2. It is the intent of these specifications to describe a .Pump-out Vessel" to be used in the pumping out of waste from other vessels and to transport such waste to a proper disposal facility. The Pump-out boat must meet standards for this type of vessel and bidder must be able to attach a safety Coast Guard Label to each boat. Section "B" - BIDDERS QUALIFICATIONS: 1. Bidder must have a minimum of thirty five (35) Pump-out Boats sold, delivered and accepted by a client in a satisfactory manner. 2. Bidder must show proof that they are in the business of supplying and delivering Pump-out Boats, finished and complete in all respects. 3. Bidder must be able to show purchase orders and proof of delivery with contact names and Phone Numbers for each Boat Delivered. This list shall be provided to the Town upon request. 4. Bidder shall provide pictures .Wlth BID" of the boat to be supplied. Pictures must show full side view, full inside view, full top view and full bottom view. Bids without pictures shall be rejected. Section "C" - MAKE / MODEL - BOAT & TRAILER: 1. The Make and/or Model of the 23' Pump-out Boat shall be Marine Boatbuilders Co. Pump Kleen, Year 2006 or approved Equal. BOAT SPECIFICATIONS: Overall Length: 23' Not including added platforms or pulpits. Beam: 8'-9" Without fender system or rub rail. Draft: 16" Lightship 22" Full Load - 420 Gallons of Waste. Dead Rise: 1 0 Degrees Transom Angle: 12 Degrees Transom: Fiberglass 1" - Coosa Composite 2" - Total 3" thick. Transom Height: 25" Horse Power: Coast Guard Approved - Rated for a Maximum of 250HP Single Outboard Engine or, (2) 150HP Outboard Engines Weight: 3,000 Pounds. (Lightship) Warranty Five (5) Year - Structural Hull- Boat used for Marine Waste Only! Five (5) Year - Scavenger Waste Containment Cell. Supply & Delivery - 23' Pump-out Boat G-1 , . . GENERAL SPECIFICATIONS CONTINUED: 2. The Make and/or Model of the Trailer shall be Loadmaster GVWR 7,350 Lb. Tandem Axle Trailer or approved Equal. STANDARD TRAILER FEATURES: Mig-Welded - 6" - "C" Channel Steel Frame Two (2) Safety Cables / Chains 7,000 Lb. Tongue Jack Disc Breaks on one axle Structural Fenders and Steps with Anti-Skid Sealed and Submersible Lights and Electrical Connections Adjustable treated lumber, Marine Carpeted Bunking Set up to Soat Safe-t-Iube Grease System, Submersible Axles Adjustable Bow-stop / Winch-stand Assembly D.O.T. Reflective Tape Structural Members - Three (3) Year Warranty Galvanizing - Five (5) Year Warranty Section "D" " ENGINE: 1. F200hp V6 Four Stroke As Manufactured by 'Y AMAHA" or Approved Equal. STANDARD ENGINE FEATURES: Engine Type: 4-Slroke 60. V6 Displacement 3352 cc (204.6 Cubic Inches) Compression Ratio: 9.9 : 1 Full ThrolUe RPM Range: 5000-6000 RPM Gear Ratio: 15:30 (2.00) Induction System: DOHC Fuel Injection Fuel Delivery: Programmed Fuel Injection Ignnion System: Tel Micro Computer Starting System: Electric Lubrication: Wet Sump Alternator Output @ W.O.T.: 45 Amps Shaft Length: 25" Weight: 583 lb. (265 kg) 2. All gauges, cables, controls, wiring as needed or required for a complete installation. 3. Three (3) Year Warranty. Section "E" . MODIFIED "V" HULL DESIGN: 1. The hull shall be a modified "V" hull with a concave bottom, NOT convex. 2. The hull shall meet the above referenced 'Soat Specifications" and shall be constructed of hand laid woven, roving, and gun roving. 3. All Fiberglass is to be "E" glass and resin thermo set polyester. 4. The Gelcoat is to be ISO NPG Thermo Set Gelcoat. 5. The transom or stringer system shall be a composite laminate. There shall be NO wood in the transom or stringer system. There shall be NO wood in the entire boat. Supply & Delivery. 23' Pump-Out Boat G-2 ~ , . . GENERAL SPECIFICATIONS CONTINUED: Section "F" -SCAVENGER WASTE CONTAINMENT CELL: 1. A Fiberglass 420 gallon Scavenger Waste Holding Tank shall be built into the hull. The containment cell shall be constructed completely below the water line. No part or parts of the containment cell shall be above the floor. 2. The Holding Tank shall have five (5) baffles and five (5) layers of fiberglass that include four (4) layers of 240z. Cloth. 3. Installations shall include. an Edson Pump to run the. Sewage Tank operation and it shall be located completely under the center console.. This item shall include the. installation of all plumbing and vents. The Boat deck shall be clear of all obstructions and left free of Tripping Hazards. 4. The capacity of the Holding Tank shall be certified, in writing, by an accredited Navel Engineer. This Certification will be. required from the successful bidder. 5. The. Holding Tank must have a. plunger type alarm that sounds when tank is full. All switches, Gauges, Control wiring and sound alarm shall be mounted on center console. Section "G" - PUMP FOR CONTAINMENT CELL: 1. The electric pump for the Scavenger Waste Operation shall be as Manufactured by Edson. The Model. number of the Pump shall be an electric diaphragm pump # 278EB40 or Equal. 2. The Pump Vent shall be located on the outside of the Starboard hull. The installation of the pump and vent system shall be under the center console in a manner that will leave the Boat deck clear of all obstructions and left free of Tripping Hazards. 3. All switches and controls to run the pump shall be mounted on the center console. All equipment, switches and controls shall be waterproof and shall be a maximum of 75 amps. Section "H" - BOAT DECK (Floor): 1. The Boat Deck (Floor) shall be compost Fiberglass. There shall be NO WOOD in the. Boat Deck (Floor or Structural Support). 2. The Boat Deck shall be free from any trip hazards. This shall include the lip of any Containment Cell, any Pumps or plumbing, including vents. 3. The Deck must contain two (2) stowage areas in the stem and one (1) under the seat. The seat stowage must have a cushion attached to be used as a leaning post or a seat, and must contain lockable. doors with adjustable shelves. There must be three stowage areas in the bow. One (1) each on the starboard and port side with matching doors. There must also bee another stowage area between the floor and deck directly in the bow with a matching door. All stowage areas and the components that make up the stowage areas must be fiberglass. Construction andlor installation of wood products will not be accepted. 4. The deck shall be self-bailing with tank empty or full. The deck shall have a minimum freeboard of 46" in the bow and 29" in the stem. The deck shall be constructed of a combination of hand laid woven, roving and gun roving. Fiberglass "E" glass and the resin shall be thermostat Gelcoat (White). Deck shall include a large splash well for the outboard engine and the backing up into seas to keep the water off the floor. 5. The boat Deck shall include four (4) regular 10" SIS cleats secured to the Deck System. The Boat Deck shall also include one (1) - 10" SIS pop up cleat, S/S pop up chalks and pop up running lights in the bow. Supply & Delivery - 23' Pump-out Boat G-3 . . GENERAL SPECIFICATIONS CONTINUED: Section "." - FOAM FLOTATION: 1. Two part thennostat foam shall be injected between the floor and hull in all areas not occupied by tanks and other essential equipment. Section "J" - CENTER CONSOLE - WITH "T"-TOP: 1. The center console shall be large enough to house the entire containment pump, including all plumbing and vents. 2. The Console shall have a compass and a 7 -panel circuit breaker. 3. The T-Top shall have a fiberglass hard top. It shall be 90" tall and 77" long from bow to aft and S7" wide from starboard to port. It shall contain an aluminum painted electronic box with a Plexiglas lockable door. 4. A fablicated tube shall run from the electronic box to the top of the center console that will allow all wires to run through and be concealed. Section "K" - FUEL TANK: 1. The fuel tank shall have a minimum capacity of fifty (SO) gallons and shall be mounted under the Boat Deck Floor. Tanks mounted on the Deck or Floor will not be accepted. Section "L" - FENDER SYSTEM: 1. The Boat shall require a complete all round fender system using 6" x 1S" Polly Fenders. Fenders shall be secured by 3/16" stainless coated lifeline attached to the Boat Hull using stainless steel S/16" U-Clamps. Section "M" - STEERING SYSTEM: 1. Steeling shall be Teleflex Sea Star Hydraulic and include a 1S" stainless steel steeling wheel. Section "N" - COAST GUARD PACKAGE: 1. This bid shall include the following items for Coast Guard compliance. All items listed herein, where applicable, shall be sized to fit the Boat Size Specified. Quantitv: (1 ) (4) (1 ) (4) (1 ) (1 ) (1 ) (2) (2) (1 ) (2) Item: Anchor Life Vest Air Horn Fenders - 6" x 18" Anchor Chain 1/2"X Fire Extinguisher SBS Anchor Line - 1/2" x 1S0' Dock Line - 3/8" x 20' Shackle - S/16" Alert Flair Kit Boat Cushion Supply & Delivery - 23' Pump-out Boat G-4 , . . GENERAL SPECIFICATIONS CONTINUED: Section "0" - ACCESSORIES REQUIRED: 1. One (1) VHF Marine Radio with Antenna. 2. One (1) raw water-wash down with twenty five (25') foot hose. 3. All wires from motor to center console shall be installed through a 4" PVC pipe under the center console. The PVC Pipe shall have a transom drain on the outside of the transom so it may be drained for winter storage andlor ordinary maintenance. 4. A 1500 GPM automatic bilge pump shall be installed in the hull at the stem with a two (2") inch through hole to the starboard side of the hull. 5. The Boat shall include and be supplied with a Coast Guard Approved Safety Package. 6. The Boat shall have two (2) - three (3") inch stainless steel bow eye and two (2) transom tie downs. 7. The Boat shall have seven (7) - Ten (10") inch SIS Cleats (Aft and Mid-ship) and one Ten (10") inch SIS Cleat in the Bow. The Bow shall also contain two (2) chalks and two (2) running Lights. All Cleats, Chalks and Running Lights in the Bow shall be Stainless Steel Pop-Ups. All cleats shall be reinforced by Fiberglass Backing Plates. 8. The Boat shall be Bottom Painted with an approved Black Bottom Paint installed as per industry standards. 9. The Boat shall include a compass mounted on the center console. 10. The Boat shall include the application of Graphics or Lettering consisting of the following two lines. (Top Line) Southold Town Pump.Qut (Bottom Line) VHF - Channel 73 The Size and Style of Graphics shall conform to industry standards and shall be easily read by adjacent Vessels. The final Size and Style of Graphics shall be coordinated and approved by the Town Trustees prior to fabrication. END OF SECTION: Supply & Delivery. 23' Pump-out Boat G-5 . . .. If . ' .. .. Iil" Invitation to Bid Plrclllll & 1IIIIen II 21' PI.P-IIT 1111 .. IIIIIEI Delivered To TOWN TRUSTEES Town of Southold P.O. Box 1179, 53095 Main Road Southold Town Hall, Southold, N.Y. 11971 Date: May 10, 2006 f~~ . ~.3dP SOUTHOLD TOWN ENGINEERING DEPARTMENT SOUTHOLD TOWN HALL, 53095 MAIN ROAD, SOUTHOLD --- r . . INVITATION TO BID PROJECT: Purchase and Delivery of a Fully Equipped 23' Fiberglass Pump-out Boat and Tandem Axel Trailer as noted in these specifications. The Town Board of the Town of Southold will receive bids for the supply and delivery of a fully equipped 23' Fiberglas Pump-Out Boat and Tandem Axel Trailer. Boat and Trailer shall be delivered to a designated location as specified in the bid documents and in accordance with the Specifications contained herein. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 AM, 1st Day June Month 2006. Year All specifications are provided herein: This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL NOT withdraw his bid during this period. Bid Security in the form of a certified check or Bid Bond in the amount of One Hundred ($100) Dollars will be required of each bidder. Please advise if you intend to bid or not. Dated: Mav 09. 2006 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk Supply & Delivery. 23' Pump.()ut Boat A - 1 . . INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The bidders shall write in ink, both in words & numerals, the price for which he proposed: to fumish, supply and deliver all Equipment in strict accordance with these specifications, and subject at all times to the approval of the Town of Southold. Each proposal must be signed in writing with the full name and address of bidder. Each proposal must include a "Lump Sum" Cost for the Boat and Trailer individually. The Town of Southold reserves the right to award one or both of these items to the successful bidder. Proposals shall be addressed as indicated on Invitation for Bids and shall be delivered enclosed in an opaque sealed envelope marked "Proposal" bearing title of work, and Bidders Name. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of One Hundred ($100) Dollars, and made payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall retum the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or retumed to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the requirements of these specifications and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Town of South old who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, their authorized agents, and other interested parties are invited to be present. Supply & Delivery - 23' Pump-Out Boat B-1 '. . . . E. AWARD OF CONTRACT Award of contract will be made as soon as practical. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub- contractors will be considered in making the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The Town may either award the project or reject all proposals received within forty-five (45) days after the formal opening of proposals. The acceptance of a proposal will be a notice in writing signed by the Town Clerk and no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract as stipulated herein. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. H. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. 1. TIME LIMIT TO COMMENCE AND COMPLETE WORK The contractor shall commence work as stipulated by him in the proposal form. The Town of Southold will require a reasonable time frame for delivery of the Pump-Out Boat and Trailer. The Bidder shall indicate a delivery date on the proposal form. J. METHOD OF PAYMENT The Town of Southold shall pay the invoice, In Full, within thirty (30) days after receipt of the Pump- Out Boat and acceptance of the product by the Town of Southold. Supply & Delivery. 23' Purnp-Out Boat B-2 u_ , , " . . INDEX TO SPECIFICATIONS Page T-1: TITLE SHEET Section "A" Page A-1: INVITATION TO BID Section "B" Page B-1 through B-2: INSTRUCTIONS TO BIDDERS Section "C" Page C-1: INDEX TO SPECIFICATIONS Section "D" Page D-1: PROPOSAL FORM (To be completed by each Bidder) Section "E" Page E-1: STATEMENT OF NON-COLLUSION (To be completed by each Bidder) Section "F" Page F-1 through F-2: NON-DESCRIMINATION CLAUSE Section "G" Page G-1 through G-5 GENERAL SPECIFICATIONS Supply & Delivery - 23' Pump-Out Boat C-1 . PROPOSAL FORM --- - r . Date: 0';-- Ii t{/ 06 NAME of BIDDER: Telephone: gS-~ -6~"'6 -cJlJ~e:;- C r/- 7t..A /( ~ H q SoJv~ ~(VC- '1)/0 I3t-UG 8J1l,'rJ ye/t Le-CJjAf71Y rL 'SJ.-)Ljt J TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTH OLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: May 10, 2006, including bidding requirements, contract, general and special conditions and specifications; that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: SUPPLY & DELIVER - 23' Pump-Out Boat & Trailer for Southold Town Trustees and all other work in connection therewith, in accordance with the contract documents prepared by James A. Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New York, 11971, and shall comply with all the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: /I-t6-06 11~1/:::.()6 (BOAT DELIVERY DATE) (TRAILER DELIVERY DATE) We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a periOd of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature ~/.J ;/ Bidders of Bidder: ~ ~ ~ Address: Telephone /"'~ _" "") Number: 6:JK-Op;L~ C::S~ PURCHASE & DELIVERY OF A 23' FIBERGLAS PUMP-OUT BOAT: THE BIDDER SHALL FURNISH AND DELIVER THE 23' PUMP-OUT BOAT IN ACCORDANCE WITH THESE CONTRACT DOCUMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: elt;{.tfY si!:l/e,Jf}(ovS~D Oo<.~I't(l~ ?~ oon.oO (written In words) (written In numbers) BIDDERS TIME FRAME FOR THE DELIVERY OF BOAT & TRAILER: Date: ,:':J~-21- ~06 PURCHASE & DELIVERY OF A TANDEM AXEL BOAT TRAILER: THE BIDDER SHALL FURNISH AND DELIVER THE TANDEM AXEL BOAT TRAILER IN ACCORDANCE WITH THESE CONTRACT DOCUMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" pF: .(1 t, -fir!~e ~fi"ov~A-v-l) ~/6-i-1/ ~-'If)R.<,:tfI Ao)-t, ;t. ~,~ 00. O~ (written In words) (w tten In numbers) '-j I "l S- 11 {...u&€,d I~A-. .s L ~e/;JtU/~ " ,ct:. :sv; t.J t./ Supply & Delivery - 23' Pump-Out Boat 0-1 ,- . . $IATEMENI QF NON~OllUSJO~ (To be completed by each Bidder) In accordance with Section 103-<1 General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a polnlcal subdivision of the Stele of any public department, agency, or offlclel thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statementsubscrlbed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-colluslve bidding certification. A. By submission ofthls bid, each bidder and each person signing on behalf of any bidder certifies, and In the case of a Joint bid, each party thereto certifies as to Its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prtces In this bid have been arrtved at Independently without collusion, consultation, communication, or agreement, for the purpose of restrtctlng competition, as to any matter relating to such prtces with any other bidder or any competitor. (2) Unless otherwise required by law, the prtces which have been quoted In this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prtor to opening, directly or Indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to Induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restrtctlng .competltlon. B. The person signing this bid or proposal certifies that he has fully Informed himself regarding the accuracy of the statements contained In this certification, and under the statements contained In this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing In Its behalf. C. That attached hereto (Ifa corporate bidder) Is a certified copy of resolution authortzlng the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that C t:. ,-F'"F ?,,?p-::5A of the C'1 -/ k-AA<:/-t ~S"'~< ~C be (Name of signatory) (Name of Corporation) authorized to. sign and submit the bid or proposal of this corporation for the following Project: Purchase & Delivery of A 23' Pump-Out Boat and Tandem Axel Boat Trailer and to Include In such bid or proposal the certificate as to non-collusion required by section one- hundred-three-<l (103-<1) of the General. Municipal Law as the act and deed of such corporation, and for any Inaccuracies or miss-statements In such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing Is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the 2.'1"'" day of mA JI ,2006. (SEAl OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-c1, as amended & effective on September 1, 1965. Supply & Delivery - 23' Pump.Qut Boat E -1 . . NON-DISCRIMINATION CLAUSE During the performance of this contract, the contractor agrees as follows: a. The contractor will not discriminate against any employee or applicant for employment because of race, creed, color, or national origin, and will rake affirmative action to Insure that they are afforded equal employment opportunities without discrimination because of race, creed, color, or national origin. Such action shall be taken with reference, but not limited to: recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff or termination, rates of payor other forms of compensation, and selection for training or retraining, including apprenticeship and on-the-job training. b. The contractor will send to each labor union or representative of workers with which he has or is bound by a collective bargaining or other agreement or understanding, a notice, to be provided by the Commission of Human Rights, advising such labor union or representative of the Contractor's agreement under clauses "a." through "h." hereinafter called "non-discrlmlnation clauses", and requesting such labor union or representative to agree in writing, whether In such collective bargaining or other agreement or understanding or otherwise, that such labor union or representative will not discriminate against any member or applicant for membership because of race, creed, color, or national origin, and will rake affirmative action to insure that they are afforded equal membership opportunities without discrimination because of race, creed, color, or national origin. Such action shall be taken with reference, but not be limited to: recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff or termination, rates of pay, or other forms of compensation, and selection for training or retraining including apprenticeship and on-the-job training. Such notice shall be given by the Contractor, and such written agreement shall be made by such labor union or representative, prior to the commencement of performances of this contract. If such a labor union or union representative falls or refuses so to agree in writing, the Contractor shall promptly notify the Commission for Human Rights of such failure or refusal. c. The Contractor will post and keep posted in conspicuous places, available to employee and applicants for employment, notices to be provided by the Commission for Human Rights setting forth the substance ofthe provision of clauses "a." and "b." and such provisions of the State's Laws against discrimination as the Commission for Human Rights shall determine. d. The Contractor will state, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, that all qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, or national origin. Supply & Delivery - 23' Pump-Out Boat F .1 ,- . . e. The Contractor will comply with the prevision of Sections 291-229 of the Executive Law and the Civil Rights Law, will fumlsh all Information and reports deemed necessary by the Commission for Human Rights under these non-dlscrlmlnation clauses as such sections of the Executive Law and will, permit access to his books, records, and accounts by the Commission for Human Rights and Owner representatives counsel for the purposes of Investigation to ascertain compliance with these non-dlscrlmlnatlon clauses and such sections of the Executive Law and Civil Rights Law. f. This Contract may be forthwith canceled, terminated, or suspended In whole or In part, by the contracting agency upon the basis of a finding made by the Commission of Human Rights that the Contractor has not complied with these non-dlscrlmlnatlon clauses, and the Contractor may be declared ineligible for future contracts made by or on behalf of the Owner/Contracting Agency until he satisfied the Commission for Human Rights that he has established and Is carrying out a program In conformity with the provisions of these non-dlscriminatlon clauses. Such finding shall be made by the Commission for Human Rights after conciliation efforts by the Commission have failed to achieve compliance with these non-dlscrimlnatlon clauses and after a verified complaint has been filed with the Commission, notice thereof has been given to the Contractor and an opportunity has been afforded him to be heard publicly before three members on the Commission. Such sanctions may be imposed and remedies otherwise provided by law. g. If this Contract is canceled or terminated under clause "f." , in addition to other rights of the Owner provided In this contract upon its breach by the Contractor, the Contractor will hold the Owner Harmless against any additional expenses or costs incurred by the Owner in completing the work or In purchasing the services, material equipment, or supplies contemplated by this contract, and the Owner may withhold payments from the contractor in an amount sufficient for this purpose and recourse may be had against the surety on the performance bond if necessary. h. The Contractor will include the provisions of clauses "a.", through "g." In every subcontract or purchase order In such a manner that such provisions will be binding upon each subcontractor or vendor as to operations to be performed within jurisdictional local ofthe Project being contracted by the Owner. The Contractor will take such action in enforcing such provisions of such subcontract or purChase as Owner/Contracting Agency may direct, including sanctions or remedies for non- compliance. If the Contractor becomes involved In or Is threatened with litigation with a sub-contractor or vendor as a result of such direction by the Contraction Agency/ Owner, the Contractor shall promptly so notify the Owner's representatives/ counsel, request him to Intervene and protect the Interests of the Owner (Contracting Agency's jurisdictional area). Supply & Delivery - 23' Pump..out Boat F-2 . . GENERAL SPECIFICATIONS All work shall comply with all particulars of the General Conditions, Supplementary General conditions, Instructions to bidders and the General requirements of these specifications. Section "A". DESCRIPTION of WORK: 1. Supply and Deliver one twenty three (23') foot "Pump-out Boaf' and BoatTrailerto the Town of Southold. 2. It is the intent of these specifications to describe a "Pump-out Vessel" to be used in the pumping out of waste from other vessels and to transport such waste to a proper disposal facility. The Pump-out boat must meet standards for this type of vessel and bidder must be able to attach a safety Coast Guard Label to each boat. Section "B" . BiDDERS QUALIFICATIONS: 1. Bidder must have a minimum of thirty five (35) Pump-out Boats sold, delivered and accepted by a client in a satisfactory manner. 2. Bidder must show proof that they are in the business of supplying and delivering Pump-out Boats, finished and complete in all respects. 3. Bidder must be able to show purchase orders and proof of delivery with contact names and Phone Numbers for each Boat Delivered. This list shall be provided to the Town upon request. 4. Bidder shall provide pictures "With BID" of the boat to be supplied. Pictures must show full side view, full inside view, full top view and full bottom view. Bids without pictures shall be rejected. Section "C" - MAKE / MODEL - BOAT & TRAILER: 1. The Make and/or Model of the 23' Pump-out Boat shall be Marine Boatbuilders Co. Pump Kleen, Year 2006 or approved Equal. BOAT SPECIFICATIONS: Overall Length: 23' Not including added platforms or pulpits. Beam: 8'-9" Without fender system or rub rail. Draft: 16" Lightship 22" Full Load - 420 Gallons of Waste. Dead Rise: 10 Degrees Transom Angle: 12 Degrees Transom: Fiberglass 1" - Coosa Composite 2" - Total 3" thick. Transom Height: 25" Horse Power: Coast Guard Approved - Rated for a Maximum of 250HP Single Outboard Engine or, (2) 150HP Outboard Engines Weight: 3,000 Pounds. (lightShip) Warranty Five (5) Year - Structural Hull - Boat used for Marine Waste Only! Five (5) Year - Scavenger Waste Containment Cell. Supply & Delivery - 23' Pump-Out Boat G-1 .' , . . GENERAL SPECIFICATIONS CONTINUED: 2. The Make and/or Model ofthe Trailer shall be LoadmasterGVWR 7,350 Lb. Tandem Axle Trailer or approved Equal. STANDARD TRAILER FEATURES: Mig-Welded - 6" - "C" Channel Steel Frame Two (2) Safety Cables / Chains 7,000 Lb. Tongue Jack Disc Breaks on one axle Structural Fenders and Steps with Anti-Skid Sealed and Submersible Lights and Electrical Connections Adjustable treated lumber, Marine Carpeted Bunking Set up to Boat Safe-t-Iube Grease System, Submersible Axles Adjustable Bow-stop / Winch-stand Assembly D.O.T. Reflective Tape Structural Members - Three (3) Year Warranty Galvanizing - Five (5) Year Warranty Section "0" . ENGINE: 1. F200hp V6 Four Stroke As Manufactured by "YAMAHA" or Approved Equal. STANDARD ENGiNE FEATURES: Engine Type: 4-Stroke 60' V6 Displacement: 3352 cc (204.6 Cubic Inches) Compression Ratio: 9.9 : 1 Full Throllle RPM Range: 5000-6000 RPM Gear Ratio: 15:30 (2.00) Induction System: DOHC Fuel Injection Fuel Delivery: Programmed Fuel Injection Ignition System: TCI Micro Computer Starting System: Electric Lubrication: Wet Sump Alternator Output @ W.O.T.: 45 Amps Shaft Length: 25" Weight: 583 lb. (265 kg) 2. All gauges, cables, controls, wiring as needed or required for a complete installation. 3. Three (3) Year Warranty. Section "E" . MODIFIED "V" HULL DESIGN: 1. The hull shall be a modified OV" hull with a concave bottom, NOT convex. 2. The hull shall meet the above referenced "Boat Specifications" and shall be constructed of hand laid woven, roving, and gun roving. 3. All Fiberglass is to be "E" glass and resin thermo set polyester. 4. The Gelcoat is to be ISO NPG Thermo Set Gelcoat. 5. The transom or stringer system shall be a composite laminate. There shall be NO wood in the transom or stringer system. There shall be NO wood in the entire boat. Supply & Delivery. 23' Pump.out Boat G-2 . . GENERAL SPECIFICATIONS CONTINUED: Section "F" . SCAVENGER WASTE CONTAINMENT CELL: 1. A Fiberglass 420 gallon Scavenger Waste Holding Tank shall be built into the hull. The. containment cell shall be constructed completely below the water line. No part or parts of the containment cell shall be. above the floor. 2. The Holding Tank shall have five (5) baffles and five (5) layers of fiberglass that include four (4) layers of 240z. Cloth. 3. Installations shall include an Edson Pump to run the Sewage Tank operation and it shall be located completely under the center console. This item shall include the installation of all plumbing and vents. The. Boat deck shall be clear of all obstructions and left free of Tripping Hazards. 4. The capacity of the Holding Tank shall be certified, in writing, by an accredited Navel Engineer. This Certification will be. required from the successful bidder. 5. The Holding Tank must have. a plunger type alarm that sounds when tank is full. All switches, Gauges, Control wiring and sound alarm shall be mounted on center console. Section "G" . PUMP FOR CONTAINMENT CELL: 1. The electric pump for the Scavenger Waste Operation shall be as Manufactured by Edson. The Model number of the Pump shall be an electric diaphragm pump # 278EB40 or Equal. 2. The. Pump Vent shall be located on the outside of the Starboard. hull. The installation of the pump and vent system shall be. under the center console in a mannerthatwillleavethe Boat deck clear of all obstructions and left free of Tripping Hazards. 3. All switches and controls to run the pump shall be mounted on the center console. All equipment, switches and controls shall be waterproof and shall be a maximum of 75 amps. Section "H" . .BOAT DECK (Floor): 1. The Boat Deck (Floor) shall be compost Fiberglass. There shall be NO WOOD in the. Boat Deck (Floor or Structural Support). 2. The Boat Deck shall be free from any trip hazards. This shall include the lip of any Containment Cell, any Pumps or plumbing, including vents. 3. The Deck must contain two (2) stowage areas in the stem and one (1) under the seat. The seat stowage must have a cushion attached to be used as a leaning post or a seat, and must contain lockable doors with adjustable shelves. There must be three stowage areas in the bow. One (1) each on the starboard and port side with matching doors. There must also bee another stowage area between the floor and deck directly in the bow with a matching door. All stowage areas and the components that make up the stowage areas must be fiberglass. Construction andlor installation of wood products will not be accepted. 4. The deck shall be self-bailing with tank empty or full. The deck shall have a minimum freeboard of 46" in the bow and 29" in the stem. The deck shall be constructed of a combination of hand laid woven, roving and gun roving. Fiberglass "E" glass and the resin shall be thermostat Gelcoat (White). Deck shall include a large splash well for the outboard engine and the baCking up into seas to keep the water off the floor. 5. The boat Deck shall include four (4) regular 10" S/S cleats secured to the Deck System. The Boat Deck shall also include one (1) -10" S/S pop up cleat, SIS pop up chalks and pop up running lights in the bow. Supply & Delivery - 23' Pump-Out Boat G-3 . . GENERAL SPECIFICATIONS CONTINUED: Section "I" - FOAM FLOTATION: 1. Two part thermostat foam shall be injected between the floor and hull in all areas not occupied by tanks and other essential equipment. Section "J" . CENTER CONSOLE - WITH "T"-TOP: 1. The center console shall be large enough to house the entire containment pump, including all plumbing and vents. 2. The Console shall have a compass and a 7 -panel circuit breaker. 3. The T-Top shall have a fiberglass hard top. It shall be 90" tall and 77"long from bow to aft and S7" wide from starboard to port. It shall contain an aluminum painted electronic box with a Plexiglas lockable door. 4. A fabricated tube shall run from the electronic box to the top of the center console that will allow all wires to run through and be concealed. Section "K" - FUEL TANK: 1. The fuel tank shall have a minimum capacity of fifty (SO) gallons and shall be mounted under the Boat Deck Floor. Tanks mounted on the Deck or Floor will not be accepted. Section "L" - FENDER SYSTEM: 1. The Boat shall require a complete all round fender system using 6" x 1S" Polly Fenders. Fenders shall be secured by 3/16" stainless coated lifeline attached to the Boat Hull using stainless steel S/16" U-Clamps. Section "M" - STEERING SYSTEM: 1. Steering shall be Teleflex Sea Star Hydraulic and include a 1S" stainless steel steering wheel. Section "N" - COAST GUARD PACKAGE: 1. This bid shall include the following items for Coast Guard compliance. All items listed herein, where applicable, shall be sized to fit the Boat Size Specified. Quantitv: (1) (4) (1 ) (4) (1 ) (1 ) (1 ) (2) (2) (1) (2) Item: Anchor Life Vest Air Hom Fenders - 6" x 18" Anchor Chain 1/2"X Fire Extinguisher SBS Anchor Line - 1/2" x 1S0' Dock Line - 3/8" x 20' Shackle - S/16" Alert Flair Kit Boat Cushion Supply & Delivery - 23' Pump-out Boat G-4 . . GENERAL SPECIFICATIONS CONTINUED: Section "0" - ACCESSORIES REQUIRED: 1. One (1) VHF Marine Radio with Antenna. 2. One (1) raw water-wash down with twenty five (25') foot hose. 3. All wires from motor to center console shall be installed through a 4" PVC pipe under the center console. The PVC Pipe shall have a transom drain on the outside of the transom so it may be drained for winter storage andlor ordinary maintenance. 4. A 1500 GPM automatic bilge pump shall be installed in the hull at the stem with a two (2") inch through hole to the starboard side of the hull. 5. The Boat shall include and be supplied with a Coast Guard Approved Safety Package. 6. The Boat shall have two (2) - three (3") inch stainless steel bow eye and two (2) transom tie downs. 7. The Boat shall have seven (7) - Ten (10") inch SIS Cleats (Aft and Mid-ship) and one Ten (10") inch SIS Cleat in the Bow. The Bow shall also contain two (2) chalks and two (2) running Lights. All Cleats, Chalks and Running Lights in the Bow shall be Stainless Steel Pop-Ups. All cleats shall be reinforced by Fiberglass Backing Plates. 8. The Boat shall be Bottom Painted with an approved Black Bottom Paint installed as per industry standards. 9. The Boat shall include a compass mounted on the center console. 10. The Boat shall include the application of Graphics or Lettering consisting of the following two lines. (Top Line) South old Town Pump-Out (Bottom Line) VHF - Channel 73 The Size and Style of Graphics shall conform to industry standards and shall be easily read by adjacent Vessels. The final Size and Style of Graphics shall be coordinated and approved by the Town Trustees prior to fabrication. END OF SECTION: Supply & Delivery. 23' Pump-Out Boat G-5 . . #7875 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Dina Mac Donald of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks, '"""""''''''y, oom~ the 1." day of May ,2006. . ~ \-t~~ Principal Clerk Sworn to before me this 2006 )0 daYOf~ Lb~N HRISTI VOLlNS NOTARY PUBLIC-STATE OF NEW YORK No. 01-V06106060 Quollfled In Suffolk County ~"'I'I"1I"lon Expire, FebrUary 2B, 2008 . LEGAL NOTICE NOTICE TO BIDDERS PROJECf#l: Purchase and Deliv- ery of a Fully Equipped 23' Fiberglass Pump-Out Boat and Tandem Axle Trail- er as Doted in these Specifications for Soutbold Town. The Town Board of the Town of Southold will receive bids for the sup- ply and delivery of a fully equipped 23' Fiberglas Pump-Out Boat and Tandem Axle Trailer. Boat and Trailer shan be delivered to a designated location as specified in the bid documents and in accordance with the Specifications con- tained herein. PROJECTf#2: Purchase and Deliv- ery of a Fully Equipped 19' Fiberglass Pump-Out Boat as noted in these speci~ DcanoAs for Fishers Island. The Town Board of the Town of Southold will receive bids for the sup- ply and delivery of a fully equipped 19' Fiberglas Pump-Out Boat. Pump-out Boat shall be delivered to the Fishers Island Yacht Club & Marina and/or as specified in the bid documents and in accordance with the Specifications con- tained herein. Specifications/drawings are available at the Southold Town Clerk, South old Town Hall, r.o. Box 1179, 53095 Main Road, Southold, New York 11971, Mon- day thru Friday, 8J){) a.m. to 4:00 p.m. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, P.o. Box 117\}, 53095 Main Road, Southold, New York 11971, until 10:00 AM, June 1ST 2006 This invitation to bid is not an offer and shall in no way bind the Town at $outhold to award a contract for perfor- mance of the project. Should the Town of Southold decide to award a contract it shall be awarded to the lowest respon- sible bidder. The Town of $outhold reserves the right to waive any informalities. and to reject any or aU bids, and to retain bid~ for 45 days from the date of receipt. The CONTRACTOR SHALL NOT with- draw his bid during this period. Bid Security in the form of a certified check or Bid Bond in the amount of One Hundred ($100) Dollars will be required of each bidder. Please advise if yOll intend to bid or not. Dated: May (W 2006 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk 7875-11: 5118 . I] . LEGAL NOTICE . NOTICE TO BIDDERS PROJECT#I: Purchase and Delivery of a FuUy Equipped 23' Fiberglass Pump- Out Boat and Tandem Axel Trailer as noted in these Specifications for Southold Town. The Town Board of the Town of Southold will receive bids for the supply and delivery of a fully equipped 23' Fiberglas Pump-Out Boat and Tandem Axel Trailer. Boat and Trailer shall be delivered to a designated location as specified in the bid documents and in accordance with the Specifications contained herein. PROJECT#2: Purchase and Delivery of a FuUy Equipped 19' Fiberglass Pump-01It Boat as noted in these specifications for Fishers Island. The Town Board of the Town of Southold will receive bids for the supply and delivery of a! fully equipped 19' Fiberglas Pump-Out Boat. Pump-out Boat shall be delivered to the! Fishers Island Yacht Club & Marina and/or as specified in the bid documents and in! accordance with the Specifications contained herein. Specifications/drawings are available at the Southold Town Clerk, Southold Town Hall,! P.O. Box 1179, 53095 Main Road, Southold, New York 11971, Monday thru Friday, 8:00: a.m. to 4:00 p.m. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, P.O. Box 1179, 53095 Main Road, Southold, New York 11971, until 10:00 AM, June 1ST 2006 This invitation to bid is not an offer and shall in no way bind the Town of Southold to: award a contract for performance of the project. Should the Town of Southold decide to! award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informalities, and to reject any or aU bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL! NOT withdraw his bid during this period. Bid Security in the form of a certified check or Bid Bond in the amount of One Hundred ($100) Dollars will be required of each bidder. All bids must be signed and sealed in envelopes plainly marked "Pump Out Boats", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. . " - . . Please advise if you intend to bid or not. Dated: Mav 09. 2006 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk PLEASE PUBLISH ON MAY 18,2006, AND FORWARD ONE (1) AFFlDA VIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Data Construction Dodge Reports Burrelle's Information Services Town Attorney Engineer Brown's Letters Town Clerk's Bulletin Board L . . ST ATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of South old, New York being duly sworn, says that on the Jle.... day of _fY1~ ,2006, she affixed a notice of which the annexed printed notice is a true opy, in a proper and substantial manner, in a most public place in the Town of South old, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Pump-Out Boat, Southold & Fishers Island, June 1, 2006 10:00 am.m ~:'h/~()~..~a Elizabeth A. Nevi e Southold Town Clerk Sworn before me this ..l.k- day of fV1u..y. 2006. l~~~~ Not y Public LYNDA M. BOHN NOTARY PUBLIC. State of NewYorlc No. 01 806020932 Qualified In Suffolk Cou~ Term ExpIres March e. 20 .tU Message . . Neville, Elizabeth From: Sent: 'To: Cc: Subject: Neville, Elizabeth Thursday, May 11, 2006 1:36 PM 'David Bergen' Bohn, Lynda; Cooper, Linda RE: FW: Pump out Boat Resolution Tracking: Recipient Del....ry 'David Bergen' Bohn, Lynda Delivered: 5/11/20061:36 PM Cooper, Linda Delivered: 5/11/2006 1 :36 PM r Page 1 of2 . .-.. -....---.--(7-.....--'.-..--..--...-.......... ...-...-.........-...- ~;r-' , W~".~~ r ~L.tlJd ~~~ ~ ~ Hi Dave, We have to wa~ for Jamie to bring us the bid specfficetions, then we will send the legal notice advertisement to the news~apers. We have to state the time and date of the bid opening. The advertisement must be published at least five (5) days prior tli> the scheduled bid opening. The newspapers have deadlines for accepting legal notices. I wKI have my office notify you by &1m8il as soon as we receive the specs and the legal notice is done. Copies of the legal notice lII'ld .....,uirt...An1S will then be available in my office. Betty From: David Bergen [mailto:bergend@sunysuffolk.edu] Sent: Thursday, May 11, 2006 10:09 AM To: Richter, Jamie Cc: Neville, EII2abeth SUbject: RE: FW: Pump out Boat Resolution Thanks Jamie. Betty, what is the process from here once the bid package is ready to go. Dave ---Original Message----- From: Richter, Jamie [mailto:Jamie.Rlchter@town.southold.ny.us] Sent: Wednesday, May 10, 2006 6:15 AM To: David Bergen SUbject: RE: FW: Pump out Boat Resolution Dave Once I have the Proposal package ready for bid and we know what date ~ will be going in the paper, you cen contact other Manufacturers. You cen infonn them that the bid is going out and thet the bid package is available at the Town Clerk's OffIC8. I would not recommend sending out the package without going through the Town Clerk's Office. Jam ie From: David Bergen [mailto:bergend@sunysuffolk.edu] Sent: Tuesday, May 09,2006 1:10 PM To: Richter, Jamie; Finnegan, Patricia 5/11/2006 Message \ . Subject: FW: FW: Pump out Boat Resolution . ftook the liberty of obtaining some other boat providers to send the bids to. Dave Bids can be sent to: C& T Larsh & Sons Inc. 4775 S. Bluebird Ter. Lecanto, FL 34461 Dafexco Enterprises 10 Cote Court Coventry RI 02816 Dav-Co LLC 2974 Whitney Ave Harnden CT 06518 5/11/2006 r Page 2 of2 . Town of Southold - Letter- -+JJl- Bot Meeting of May 9, 2006 RESOLUTION 2006-446 ADOPTED Item # 49 DOC ID: 1837 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2006-446 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 9, 2006: RESOLVED that the Town Board of the Town of South old hereby authorizes and directs the Town Clerk to advertise for bids for the Marine Pumo-Out Boat for the Town Trustees Deoartment. all in accordance with the specifications as prepared by the Town Trustees. p~~'.CI."t)r;'I-. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Edwards, Councilman SECONDER: Albert Krupski Jr., Councilman AYES: Krupski Jr., Edwards, Ross, Wickham, Evans, Russell Generated May 11, 2006 Page 77 r ,ENDER. COMPLETE THIS SECTION . . . I. Complete items 1, 2. and 3. Also complete ~em 4 if Restricted Delivery is desired. . Print your name and address on the reverse so that we can return the card to you. . Attach this card to the back of the mail piece, or on the front if space permits. 1. Article Addressed to: A. Signature .. X b ~ 1<2& .\,,;/1 g ~::sse. 8. Received by ( Printed Name) I C. Date of Delivery D. Is delivery address different from Item 1? 0 Yes If YES, enter delivery address below: 0 No lA\€..lCb S~"'fY;,,<,S 10 l2o~ Coo< +- COUen-tV''f RL ~'5'I(" 3. Se~ Type er Certified Mall o Registered o Insured Mail o Express Mail o Return Receipt for Merchandise o C.O.D. 4. Restricted Dellvery? (Extra Fee) DYes 2. ArtlcleNumber (Transfer from service label) PS Form 3811 , February 2004 7003 3110 0001 8547 7454 Domestic Return Receipt 102595-02-M-1540 ,.it; :T U1 :T "- "- :T U1 <0 U.S. Postal Service'M CERTl,FIED .MAILM RECEIPT (Domestic Mail Only; No Insurance Coverage Provided) fT1 o o "- Total Postage & Fees $ .-'1 o o Return Reciepl Fee o (Endorsement Required) o Restricted Delivery Fee M (Endorsement Required) .-'1 fT1 :.1 " , , - ['- "" ru ['- ['- 7 en "" ,..., 0 0 0 0 ,..., ,..., fTl fTl 0 0 ['- ;-,'I€ 'I-,,'e F Turn !, One (Erldo,omEt ed) He:>tl ted .,( ne (Ellrjor;Qm"t ,ll) rot" ;-'OS" ,,' "'S :'; r webslte at www.usps.coJO@ I , I.. a ~i ,.", )~~_I" ~.. ............... /,'. postm~ ' ~) .I\l. \1 · f=- ' <1 I / '-.,__d U>::,V._; SerJ/~C~~- -" ~ . -.-. ,.-. 'sl1,. ,f:I-~.,i_Q,~ __\u=-tb,~ld~~u__uuu_u_uuuuuu me, "p.' '-'I) --;::> 70- ~r~~.~f1~~_n:;_ T _.0.. .~~._____ od/ c,~_, -"'e,! " i'c.k.. uUI W--,----u";i ;11.. I ,rtteri1s 1, 2. and 3. Also complete Item 4 n Restricted Delivery Is desired, . Print your name and address on the reverse so that we can return the card to you, . Attach thls card to the back of the mall piece, on the front n space penn its, ~~~.\d..y~ ~0 G"'I<\-r-du,e<.0 D....- -V.O. ~l< 7f(J.(p \~o..vW\t.'t- ~ \ Od82>, [] Y.. []No 3. []R o Insu 4. Restricted Delivery? (Extra Fee) []Yes 2.-.NU!l1ber ,~~~ ; , -, '.- ., .......', PS Form 381'1 ;'FebriJary 2004 7003 3110 0001 8547 7287 Domestic Return Receipt 102595-02-M-1540 . CompIeta Ilema 1. 2. and 3. ~ complete Item 4 n Re8lricIlld Delivery Is desired. . Print your name and add..... on the reverse so \hat we can return the card to yoo. . Attach this card to the beck of the mallplece. or on the front n spece pennlls. 1. Article_to: C. T L.""vllh' &u. \.,c. L\(15 S. ~\Ile.bi..d levv-. ~~ FL 344fol I~~~-.~- Ul-by(~Name_) ~_ T C. Dfteol~~ tJi)~_we9al~ 7/~tJ' D. ISd<llh.,;y addr.os dIlferent from Item 17 t CJ Yes If YES, enter delivery address below: D No i . i 2. ~""'r i i : '''''""''''-fnlnj ........./abll. i I . ~........,.... . 'f"" ~....... _ . 'i!' ) ,- PsFonn 3811. February 2004 3. _Type !l"'""CeI1lfled Mall CJ Exprsss Mall CJ Rog_ CJ Return Receipt for Merchandl.. CJ II1llUIlld Mall CJ C.O.D. 14. Restrtcted DeIlV8!Y'l (!;xtnl ~)_ - CJ vss 7003 3110 0001 8547 7508 Domsstlc Rslurn _pt 102!595-OMt.1540