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Home My WebLink AboutSand . . r'l Ul .1J ru u.s. Postal Service '" CERTIFIED MAil", RECEIPT (Domestic Mail Only; No Insurance Coverage Provided) ()~ .1J f'- <<J ru Postage $ ~y~ 0'" Postmark' ? " Here \ ':, I 0'\"'1i'1; G:I) Total Postage & Fees $ ~ ............ c, q / _ \.l-/ :; ~ent_TOEQ5t_mCOA,9:L_J1\n6m___..m_________ D Street, Apt. NO'7'\ I --:l I on I"- ?:_~?_~_~~.~~:..._~'m.a__m_mLe..Wi::L....M._mm___..m____ City. Slale, ZIP+ I 42- Certitled Fee m o Return Receipt Fee D (Endorsement Required) D Restricted Delivery Fee o (Endorsement Required) r'l f'- D SENDER: COMPLETE THIS SECTION COMPLETE THIS SEcr/ON ON DELIVERY A. Sill nature >t_ '- ~ t'1eceiVed b - I/ll '<. D. Is delivery address different from Item 17 0 Yes If YES. enter delivery address below: 0 No . Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery Is desired. . Print your name and address on the reverse so that we can return the card to you. . Attach this card to the back of the mailpiece, or on the front if space permits. '- ~_ Agent o Addressee C. Date of Delivery 1. Article Addressed to: JOn" li",-\-k Eo.$- ~~t t\\neo Kft ~ Le.w~ ~oo.~ E'A* Ql)O'Q~~ ~~ 1\94" 3. Service Type Er'6ertifled Mail 0 Express Mall o Registered 0 Retum Receipt for Merchandise o Insured Mall 0 C.O.D. 4. Restrlctecl Delivery? (Extra Fee) 0 Yes 2. Article Number (Transfer from servIce fabeQ PS Form 3811, February 2004 7007 0710 0003 2876 2651 Domestic Return Receipt 10259S-G2-M.1540 QOXo SAY'li \2Jd t-\\~'nv.) A,\ ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFflCER FREEDOM OF INFORMATION OFflCER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 25, 2008 '")007 0'7\0 OCC3 01'67(, '1<.5""'1 John Tintle East Coast Mines Route 2, Lewis Road East Quogue, NY 11942 Dear Mr. Tintle: This office has been informed that the following project has been completed and your bid bond/check can be released: 2006 Sand Bid Enclosed please find your bid bond/check no. 13087 dated March 3, 2006. Thank you for your bid. Very truly yours, vf~Yn~ Lynda M Bohn Deputy Town Clerk Encs. . RESOLUTION 2006-335 ADOPTED . DOC ID: 1742 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2006-335 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 11,2006: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of East Coast Mines. in the amount of $12.95 per cubic yard. for supplvine: Bulk Sand for Ice Control and Hie:hwav Maintenance to the Hie:hwav Department for the 2006 calendar year. all in accordance with the Town Attorney. aj"'~"Qr-;J.l.. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS) MOVER: Thomas H. Wickham, Councilman SECONDER: Louisa P. Evans, Justice AYES: Krupski Jr., Edwards, Ross, Wickham, Evans, Russell . . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box II 79 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Bulk Sand 2006 Bid Opening 4/6/0610:00 A.M. Carter-Melence Inc PO Box 907 Sound Beach, NY 11789 $299,500.00 $29.95/ cubic yard Guillo Contracting PO Box 229 Calverton, NY 11933 $150,000.00 $15.00/ cubic yard East Coast Mines Route 2, Lewis Road East Quogue, NY 11942 $129,500.00 $12.95/ cubic yard 1 . i . LEGAL NOTICE . NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, Apri16, 2006, at which time they will be opened and read aloud in public. The Town Board of the Town of South old reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of South old to do so. All bids must be signed and sealed in envelopes plainly marked "Re-Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 14,2006 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK * * * PLEASE PUBLISH ON MARCH 23, 2006, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board J PROPOSAL FORM . . Date: 4/~/oc, , NAME of BIDDER: . , EM" t:CIf4.$I 11111 t.$ 71' l1a.krJA4s RI. 2 L.dlAJ Ai" Ka'. E4.fr Qv,v~ A.I Y 1/9'12- RECE/\!r:o SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOu:ruOLD, NEW YORK 11971 APR 6 2006 Telephone: ((,"]/) r,n- S-'I'IJ TO: MEMBERS OF THE BOARD: The undersigned as bidder, dec1ares that the only persons, company, or parties intt!.~~ll'.d,iv this proposal as principals are named below; that this proposal is made without any connection, directly"~J9\Wllt(/Qdother bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: March 14, 2006, inc1uding bidding requirements, contract, general and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Sand Highway Dept. Peconic Lane, Peconic, New York 11958 and all other work in connection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent of Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # I: Purchase and Delivery of Sand The purchase of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated "lump sum" of: ,f~dJAAA 4NlII..II-if /.~ t'~ .( 12.. 'ISX..// ('tt'd) V ('tt' b) Wfl en In war s Wfl en In num ers And he further agrees that if this proposal shall be accepted by the Town and that ifhe shall refuse, fail or neglect to enter into a Contract pursnant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period offorty- five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature of Bidder: ~d-~ (J (~:rl) t,O]~S''1I{S #Of., Date: Address: Elul t'(HJI,rr .I(,';~ YI1t:/ir(~/r ef. Z L.~/;J;S i?uI. E"..s"- f(Vd9~ ~ AlY l/j4/1:.. , Telephone Number: . . STATEMENT OF NON-COLLUSION (To be completed by each BIdder) In accordance with Section 103-d General Municipal Law, effective September I, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore disttict or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affmned by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (I) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restticting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Uuless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restticting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affIrmS the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. Resolved that JoA 1'1 7M i-4 the bid RESOLUTION of the EIIJI t'dtlIf 1(",;,/ , lrelm.IJbe authorized to sign and submit (Name of signatory) (Name of Corporation) or proposal of this corporation for the following Project: Purchase and Delivery of Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103- d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by -/.l \7 9 corporation at a meeting of the Board of Directors, held on the.J day of /lr;,-,'/ , ,20~ (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September I, 1965. ~~:'-O ~ f' Signature I / / / / PROPOSAL FORM . . Date; 4klo~ , . NAME of BIDDER; TO: . ~ EM'; CCK4S.f nUl r.{ , l1.rLh n A/I:s RI. 2 i..eIAJA( Kd. Easf fv,V'~ ,,(/ Y 1191f'Z. RECEIV'-D SOUTHOLD TOWN BOARD ~ TOWN HALL - 53095 MAIN ROAD SOUl'HOLD, NEW YORK 11971 Telephone: ((,1/) (,~~ S""NJ APR 6 2006 , j 1 .1 1 " I ;{ eASHIER'$ CHECK :~! :~';: :,~ ,;':i Iii ;;': ',I' " i;';:,:',',',::, : ", i ',:",;:',;' , " :;;, "', " ,,,,:,,,:::, / ':,,;' (' ~ , " "" "'i',,..,.:.-.':.".'.'.:':'.':"'::':,',......"""':":""'."_ 'T;qwN/ciF, SOUTHOl..D slClO.O€' ,,"~I 03 /IJ~; l 06 :,,,,,:,,,,,,',,:,/<:,;;,,.,;,:,:,-,,:,,:,, jI~V: 'TQ 'l\:t6' , QRDER .o~ DATE >,',<'::,',./, :;c.:,:,:;},...:'" -./,.:., ->.! ;;:~:;. c" :'~' ,,' "~ loot"llSI:>ollars Iil " ""~' ,,'.l'1~~~~amI"'~~~a~ff""""~mt#M~~.~~S , ;'i . 'I B"::'~;;:::- VOID AFTER 90 DAYS 1WO SIGNATURE RE~IF OVER $100,000,00 -;':'- c','''; ~>c 11"0 ~ 108 711"+ ':0 2 ~ 1,0 b b b 7': 0 1,000000 ~ 1,11" ThepmchBSe of lU,UWCUOlCyaros 01 s\'--:n;~~. nnn-.;,v~ ......,.:;.,- ~- ~~-,,1-- -'_ _:... ___ . Maintenance for the Highway. The above referenced activities will be completed for the stipulated "lnmp sum" of: -# /2. tfSl,.1I ~~4ML'M_ft /~ {'~ (writ/en in words) V (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that ifhe shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty- five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature of Bidder: ~ ~ - c:::;;....- (j (621) (,oJ~,,'1'1S #" Address: Earl l!<Mff .J(,d~ I'ffc./Jr,;"/r 1:.1. Z '-~t;J;s i?oI. E,..,f1'" ~Vd9" e AlY 11''1L , Telephone Number; Date; I! 13087 i .r I:" ";,1 50-666/214 .. ooa.l.lXl!~ ,. . LEGAL NOTICE · NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 6, 2006, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of South old to do so. All bids must be signed and sealed in envelopes plainly marked "Re-Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 14,2006 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK * * * PLEASE PUBLISH ON MARCH 23, 2006, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board PROPOSAL FORM . . Date: ?fd~/()l, NAME of BIDDER: b-I...\\\\.() rrl\-\{oC'-\\rlj (lCX\l . VO ~))( ~;::)Q ""C"!""IVED CO""" \Je..( -\ C<\. N'J \\o.?-D SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 APR 6 2005 Telephone: (\Jl?ilidl- :)to'd.. TO: MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully exantined the contract documents dated: March 14, 2006, including bidding requirements, contract, general and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Sand Higbway Dept. Peconic Lane, Peconic, New York 11958 and all other work in connection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent ofHigbways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below: Svulhold Town CIerI ITEM # 1: Purchase and Delivery of Sand The purchase of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated "lump sum" of: Ol\c... nUl",,\( e.c\ fi+-\~ --\\l(\lSC\('(\ Q('{\ 00;('(\ .>s; ls.:u()(:) 00 (written in words) (written i~ numbers) And he further agrees that if this proposal shall be accepted by the Town and that ifbe sball refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall bave been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to bave abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. Telephone Number: We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty- five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: ~~ ll.l'~\) Id\-5l0~ 5/~d/0Lf) I , Signature of Bidder: Address: ~O fD)( ~ {'n \\If'I-lU"I I W::l \\452> Date: . . . STATEMENT OF NON-COLLUSION (10 be completed by eacb BIdder) In accordance with Section 103-d General Municipal Law, effective September I, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By subntission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (I) The prices in this bid have been artived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to subntit or not to subntit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contaioed in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authoriziog the execution ofthis certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that ~(\\ \ \ C"Y1.l i \ \ () the bid (Name of signatory) of the (~l\\\{) (-{ntr(\(-ti~ (eci( .be authorized to sign and subntit (Name of Corporation) or proposal of this corporation for the following Project: Purchase and Delivery of Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103- d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by G\ I" \0 (,C~--t((\C4 i ~~? . corporation at a meeting of the Board of Directors, held on the ::J d. day of \"\'C).(f' \\ , 2 . (SEAL OF THE CORPORATION) ~ Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September I, 1965. Signature y OPOSAL FORM . . Date: Na~/0G , NAME of BIDDER: GUi\\.D 0rnhOC'-\.\r1j (lrx? . vo ~r)',( ~.:;)C\ Rr:rEl'fH> CC--L.,\ \Ie..( -\CC\ 'N 'j \ \ a. ~ SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 / Telephone: (\j2>\)ldl- SIO'd. TO: APR 6 2006 Soulhold TowlI CIeri ITEM # I: Purchase and Delivery of Sand The purchase of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated "lump sum" of: 0<'1(. h\.1\Y\re.c\ -?{-\~ -\-nc-IIAc\('(\ 0.('(\ .D%", ~ La:or:b.U() (written in words) (written i~ numbers) And he further agrees that if this proposal shall be accepted by the Town and that ifhe shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period offorty- five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: -..- o~ of Bidder: ;I . J Telephone Number: llJ>~I) 'I d\ - 5""10 Q, .3/~d/0l...S) , , Address: 1=>0 hc,)( ~ rn \\Ifc--lt.:D I "N~ \ \432> Date: PROPOSAL FORM . . Date: April 6, 2006 NAME of BIDDER: Carter-Melenoe, Inc. P.O. Box 907 Telephone: 631-744-0127 Sound Beach, NY 11789 TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 R!:CE'lVED APR 6 2006 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly ~'lA~tr,WJ(Wother bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: March 14, 2006, including bidding requirements, contract, general and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Sand Highway Dept. Peconic Lane, Peconic, New York 11958 and all other work in connection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent of Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # I: Purchase and Delivery of Sand The purchase of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated "lump sum" of: Twenty Nine Dollars & Ninety Five Cents (written in words) per cubic yard $29.95 per cubic yard (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that ifhe shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, sball have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty- five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda; Signature of Bidder: Address: P.O. Box 907 Telephone Number: Sound Beach, NY 11789 Date: l<pril 6, 2006 . . STATEMENT OF NON-COLLUSION (10 be completed by each Bidder) In accordance with Section I03-d General Municipal Law, effective September I, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (I) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that Donald J. 0 I Hanlon of the Carter -Melence. Inc. be authorized to sign and submit the bid (Name of signatory) (Name of Corporation) or proposal of this corporation for the following Project: Purchase and Delivery of Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103- d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the 6th Carter-Melence, day of April Inc. ,20~ (SEAL OF THE CORPORA nON) Laws of New York, 1965 Ch. 751, Sec. I03-d, as amended & effective on September I, 1965. 1~~~ ld J. O'Hanlon, President Carter-Melence, Inc. ~.- PROPOSAL FORM . . Dare: April 6, 2006 NAME of BIDDER: Carter-Melence, Inc. P.O. Box 907 Telephone: 631-744-0127 Sound Beach, NY 11789 TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 RECEIVED APR 6 2006 (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that ifhe shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after nolice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period offorty- five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature of Bidder: Address: P.O. Box 907 Telephone Number: Sound Beach, NY 11789 Date: lipril 6, 2006 . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER . OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD CERTIFIED MAIL RETURN RECEIPT REQUESTED John Tintle East Coast Mines & Materials Route 2, Lewis Road East Quogue, NY 11942 Dear Mr. Tintle: April 18, 2006 Town Hall, 53095 Main Road P.O. Box II 79 Southold, New York II971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net Congratulations. The SoutholdTd oard, at ill!iiregular meeting II, 2006, accepted the bid of East Coast Mines & mate> .for sURplying sand to the Department. A certified copy oft~g~esolution iSel1l;lQsed. Your current bid check will be returned to you at the end ofthecontta,ct; Enc. Very truly yours, Lynda M. Bohn Deputy Town Clerk . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER . OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD April 18, 2006 CERTIFIED MAIL RETURN RECEIPT REQUESTED Paul Guillo Guillo Contracting Corp. PO Box 229 Calverton, NY 11933 Dear Mr. Guillo: Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net The Southold Town Board, at.....its rew.......... ar meeting of II, 2006, accepted the bid of East Coast Mines for. s1Jpplying the Sand to the Highway Department. A certifi~d<C()PY~fthe reS(l~lItion is enclosed. Also, returned herewith is the certified check yousubillittedWith this year's bid. Thank you for submitting your bid. Ene. Very truly yours, Lynda M. Bohn Deputy Town Clerk . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER . OFFICE OF THE TOWN CLERK TOWN OF SOUTH OLD April 18, 2006 CERTIFIED MAIL RETURN RECEIPT REQUESTED Donald J. O'Hanlon Carter-Melance PO Box 907 Sound Beach, NY 11789 Dear Mr. O'Hanlon: Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net The Southold Town Board, at)ts regular meeting of 11, 2006, accepted the bid of East Coast Minesf(i!r s\,lj!)plying the Sand to the Highway Department. A certifi(jdoop}'C![the resC!l\,ltion is enclosed. Also, returned herewith is the certified check yoUs\l.bmittedWith this year's bid. Thank you for submitting your bid. Enc. Very truly yours, Lynda M. Bohn Deputy Town Clerk . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER . OFFICE OF THE TOWN CLERK TOWN OF SOUTH OLD April 7, 2006 CERTIFIED MAIL RETURN RECEIPT REQUESTED Donna Islip Business II Corp 888 Veterans Memorial Highway, Ste 430 Hauppauge, NY 11788 Dear Donna: Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net Per our phone conversation this mOrning, enclosed the bid we received today for sand. Its wasreceiyc<i today 'at around 10:30 and therefor will not be considered in the bid acceptanceptocess. Thank you for submitting your bid. Ene. Very truly yours, Lynda M. Bohn Deputy Town Clerk . D ..D l'- en ~r.rc.r"rruJ~':1Ji'TIII....,r.n~r: l'- . . m ~ TC.SA1id ~ ; U1 ---~.__._..- -- _+___.. "" u.s. Postal Sr .ice,,, eRti I' 0 ",ll"" RECEIPT Dam. I Only; 1(ti ranee Coverage Provided) website at www.usps.com SE 'os'lge $ ~ D D D ~o Postmark He", D ~ ~ en en D D l'- ~~'1J;.~$oJ.."'irr.?~':CZ~\r';('31\~_~"~"'",;' ~::(~I.]::(:....r.l.1~J:l..:II=-___'"1::{"'l.l!..' . Complete items 1 , 2, aW! Also complete item 4 if Restricted Delivery is desired. . Print your name and address on the reverse so that we can return the card to you. . Attach this card to the back of the mail piece, or on the front if space permits. 1. Article Addressed to: l'eu,J GullI a Gu.. \\0 Co-,..tYOci-'I"'.s -:Y:D. ~)( ;la'1 Co..\\(e.~ ~y Ilq3~ 2. Article Number (Transfer from service Isbe/) PS Form 3811, February 2004 ::'0lIII:'~~ -- .1{.1J"J'~.~.~.:'J...."t:(8t['JJ..'.'1J..'.'1::t.J.rJ::t:,~ ~. S;Ikw- - tU'a . -- ,\~__ ~nt X _ . TllP'~S1J;;)Ad~'" B. -R.;'ca;ved by Printed I)/ema) -, 6. - Data ~~ ShiA ~ {-j __ _.,oq z\ D. ISdel;varyaddre"-ci;tie~t.pm..aem_ )?~.,~~s I!.::- If YES, enter delivel)' addres~~wt" 0 No rr; '",,- ~ ";~N 't;.O'Y 3. S~ce Type !1'" Certified Mall 0 Express Mail o Registered 0 Return Receipt for Merchandise o Insured Mail 0 C.O.D. _l~~_ ~~~~~~Oe,i~~I)'? ~ra~) 0 Yes 7003 3110 0001 8547 3760 102595-02-M-1540 Domestic Return Receipt U.S. Postal Ser e"" , ERTI I 'MA~" RECEIPT (. ornestlc I I ; No .$ ranee Coverage Provided) l,II webslte at www usps.com us Pootm"'" Here o .-'l .-'l rn rn ~ n'To C~...~.Md~l!..e______._......m......m..m___ ~froeCAii' No.; ---DuO --;). f'l M1 ~'::!.~_~~:_______~:___.___._____~_____'J..~_Lm"''''..h___mm___n City, State, ZlP+4 -f . :11 _ ~lE',fJ:~~~?;-t'!:8~"!,.:-~~.~''''t~,,,~~__ . Complete items 1, 2, a . Also complete item 4 if Restricted Delivery is desired. . Print your name and address on the reverse so that we can return the card to you. . Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: ~nA\d O' \-\~l()1"\ Cll'lv\.o..- - M(,..\O-N\c<. V.C>.~ qCil S:.u....d ~ N'I 1118<1 2. Article Number (Transfer from selVlce label) _"'."'jl!J.2J~J!IJ,."'"f2"i[.H..1l..1#.j"#:,,r x . >..e4 f7 ~ 1~ A. Signature - o Agent D Addressee cf{fllfon D. Is delivery address different from Item 1? DYes' If YES, enter delivery address below: 0 No 3. Service Type 8"tertified Mall D Registered o Insured Mail o Express Mall o Return Receipt for Merchandise o C.O.D. 7003 3110 0001 8547 3784 4. Restricted Delivery? (Extra Fee) DYes :I , r'! D D D U.S. Postal Se. . Ice,,,, et:RTIf!I~b' MAle" RECEIPT (Dome.tlc IfiIII ; No irItt ranee Coverage Provided) Al USE Postmar1< - D r'! r'! [T) Total Postage & Fee. . [T) ~ ~i~:~~o~~.~~:d_.__.J1!n~_~__---h_mm ~~_8<>X_NO:____m~__;;?~___nL.~W:t~_mn _ n__hhhmn City, St. P+4 " ~ 1-l'1 I 2- .~~;';~r.:.;..-;;':(::;:,:!A:-;';,'.~"{ii-~~'f~~;~r!:t'7A'V0~"~~~f\tiZ~;';:q~1;.~~~::f~v>_OC~ -~tll.II{.'I~'!J.2'=-I:'Io........,=r"'I.J~l . Complete items 1. 2, _ ..J. Also complet~- item 4 if Restricted Delivery is desired. . Print your name and address on the reverse so that we can return the card to you. . Attach this card to the back of the mail piece, or on the front if space permits. 1. Article Addressed to: "J6hY\ \'\Y\H~ Ea.s.+ ~ H\",e.~' M"'"-teo-l"'-' ~"'~c. ~ Le.w~ b ~oe>-d E~ Q~..,< N't 1I~l{.t _-s..jJ'JI:J.=-.=-I1J1...."1..=tii1H.HL.JlfiI:tfJ'1:t:li" A. Signature r ... , "0 Agent >( I (j ~Uj;?":t- 0 Addressee I B~~ lr/jJt;;e~ D. Is delivery address different fi,O.,,-lie'm ;- i 0 Y$S If YES. enter delivery address below: 0 No 3. Service Type !f"'Certl1ted Mall 0 Express Mail o Registered 0 Retum Receipt for Merchandise o Insured Mail 0 C.O,D. 14. Restrictecl Delivery? (Extra Fee) 0 Yes 2, Article Number (rransfer from service label) U.S. Postal S 'Ice", CERtlr: 0 ..IAIL", RECEIPT (Dome$tIc I Only; No Insurance Coverage Provrded) =r- ru ru =r- ~ rs:;~~~J --i-~j A '" I l"osllQ8 l!-.--- Certl;,ad ~ee ! L[ 0 .... o 0' Cl Return Reclept ;=ee ! I V (Endorsemanl A('qui'ed) ~ b o Restricted Delivery Fee , M . (Endorsement Aequi1od) i .... r-- en ' Total Postage & Fees : $ en o o f'- SE ,",""{_V;':?ilr'C~'_;'~,,,,,, ~;r.,~:_...... ~=I~I.l~:"'''.Il'JI:J.=-I~.''or -~;(Nt[.11' . Complete items 1, 2, a": Also complete item 4 if Restricted Delivery is desired. . Print your name and address on the reverse so that we can return the card to you. . Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: 1Jo .,,1 ~ 16\ i~ bu~;V'e"'5 $8 \fe+$ 1YIElWI Ste !-J3o ~N,{ 2. Article Number (Transfer from servIce fabe~ 1\ Corf -\--\.,~hwl<\Y 117'D t' ._, '17l!'W'..-ailil ____ _1lj.ll~I='.~I~':Il-~"':I"'H"L.l~'''.N..l::1.1JJ~:~. B. Received by ( Print t"'Pt -. D. 15 delivery address diffei'ent If YES. enter delivery address be o Express Mail o Return Receipt for Merchandise DC.D.D. 4. Restricted Delivery? (Extra Fee) Dyes 7003 3110 0001 8547 4224 A Signature X~ 3. Seryce Type (!Y'Certifled Mall o Registered o Insured Mall lr ...D Ul ::r U.S. Postal Service"" CE~rIFIEO ,. '~IL~" RECEIPT (Domestic Mail Om)~ ,40In$urance Coverage Provided} Total Postage & Fees $ rn I ~ ~nl_TO__~R:;:t__..c.QW;.-t:m__t\\~~nnmn_nmnmn ~:_~;:;~J:~_.___a_l_______L_f.\.4.J~~.___.____.._._______ City, State, ZIP+4 - , v L( L... I'- ::r Ul <0 . ''(,0/!f Postage S .-'I o Certified Fee o o Return Reclepl Fee (Endorsement Required) o ~slricted Delivery Fea r-=I (Endorsement Required) .-'I rn 4 -:I;(Hd:t.:ill-.r.lI~L:lIf~I~I;n..",,''1;J..''.H.'" . Complete items 1. 2. . Also complete item 4 if Restricted Dell ery is desired. . Print your name and address on the reverse so that we can return the card to you. . Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: "JO'^.... Ii ",+k "Ec..l;-t Coc..-...+ tI', "I"'~ ""R-\~ ~ L.,IO,." 7o.c. ~ , EC<.s+ Quo'jVC( NI.( 111'42... .lI{.lj'J~.II~I=-GJb"'"1=IfI1H..MI..u.~:r"J.rJ:f:" IA'~11. X '--c:!1f (!;..>'--J v -.....,-- ---- - S, Received by f Printed Name). ["J<-<- wm,k D. Is delivery address different from item 1 If YES, enter delivery address below: 3. Service Type I9"'eertified Mall 0 Express Mail o Registered 0 Return Receipt for Merchandise o Insured Mail 0 C.O.D. f 4. Restricted DeIiV_~(Extra ~ 0 Yes _ 2. Article Number (Transfer from service Iabef) 7003 3110 0001 8547 4569 u.s. Postal Service,,, E TI ~ ~'~" RECEIPT orne tit; ; _ surance Coverage ProvIded) f'- =r rn =r ~mmt:~:~Ill!: :mllI:. f'-,' ,I; ;=::; ~~n{{2e~i~_ eLL ~ "" F'0'311Q8 ,.., D D D Certifl,)rj f'ne Reltlm Recinpt Foe (EncJorsemr,nl Reqllired) o Restricted Delivory ~oe M (Endorsemrml ReqlJlred) ,.., rn Tolal Postage & Fees $ 2.40 1. 85 rn D SentToEast Coast Mines Lid D , f'- lli'--'-'-':'--'--.--'.." .,. .''.'____.__'mm__mmm__mm_____________.____.'' orn;;;'a:;:o~.; Route 2, Lewis Road CI,,:'siSiO;Zip+4'EAs'i '.'ii~og'ue';'--NY-----l'i'!jij2m"'''m " Complete items 1. . and 3. Also complete i :em 4 if Restricted Delivery is desired. ;;f i 'rint your name and address on the reverse o that we can return the card to you. . Attach this card to the back of the mailpiec6, or on the front if space penn its. 1. Article Addressed to: C""v+e-v- Hde""ce \nc f.0.60)<: 907 'Sou-lA1 ~ N'l \ \l~ 2. Article Number ~~~ ,,~tMfO::n~iIl'llW'__._~ A. Signature x (1 A,P {) 6)k~t- o Agent o Add~ssee B. Received by ( Printed Name) f ecrt:01. 0 ill1/.4tJ:.........- D. Is delivery address different from item 17 If YES, enter delivery address below: 3. Service Type ErCertified Mall 0 Express Mall o Registered 0 Return Receipt for Merchandise o Insured Mall 0 C.O.D. 4. Restricted Delivery? (Extra Fee) 0 Yes IT......."".."..."., w:orvi,....lAlvltlIl III II \ 1 i7~103, 13ilt1~ ~1iI0f ~5tl~ 4330 o en en :r ~rr."",~,"~1 r"- r" r ~ <=-~^l ,< r L.J") ___~ "" U.S. Postal Se"rV1ce", CERtU:I~b~II'.'I\IL" RECEIPT (Qomesttc all On [) Insurance Coverage Provided) D Restricted Delivery Fee r=I (Endorsement Required) r'l en Total Postage & Fees : $ ft \1 r'l o o o Postage is r- Cert!fiad Foe i r Return ReCinpt, Fee ! (Endorsement ReqUired) : en ~ "Sint_To_~~~:t4::::__-.h~~~_e1J.\.t:\_c.._______________________ ~:~'~~~O;__Y__D_,_~..\~:l.Qts._::-_\.Q_T________________________ City, Stato,Z/P+4 l)'( \ 17 :'1 ~- . Complete items 1, 2, a Also complete item 4 if Restricted Delivery is desired. . Print your name and address on the reverse so that we can return the card to you. . Attach this card to the back of the mailpiece, or on the front if space permits. l.G~~\d\~Sedt~Y\+vc.cti "5 V.O.\?:.Ol< Q~1 Lc:<.\vev-rrM N'f 1\933 2. Article Number (Transfer from service Iabe~ PS Fonn 3B 11. FAhn IArv ?nn..1 ..--_._-..----,.:-;--,------------ D. Is delivery addr'3ss different from item 11 0 Y~s If YES, enter delivery address below: 0 No 3. Service Type B""Certlfied Mail o Registered o Insured Mail o Express Mall o Return Receipt for Merchandise o C.O.D. 4. Restricted Deli\'ery? (Extra Fee) DYes 7003 3110 0001 8547 4323 nn......."'tl... O...f........ D^...^:~f U.S. Postal Service"" CERrlFIEb r \1 ;" RECEIPT (Domestic Mall Only, ..0 $Urance Coverage Provided) rn ru rn ::r ~ ~~(';"'~.""tiL~'1 A l .., .... D D D Postage S Certified Fee Return Aeciepl Fee (Endorsement Required) Cl Restricted Delivery Fee M (Endorsement Required) .... rn , Total Postage & Fees $ SE rn ~ ~nl.T~,,,.G\'>.ij\.l>....C9.':l~+1. (; ........mm m.... orreet, ,.".,t No.; -;:::).. Q Q ~':'_~.N~.....:::P..omk'QJQ..dd..l....mm..mm....m....m.. City,S,.ta,ZlP l \ SENDER: COMPLETE T'~ TI . Complete items 1, 2, an . Also complete Item 4 jf Restricted Delivery is desired. . Print your name and address on the reverse so that we can return the card to you. . Attach this card to the back 01 the mail piece, or on the front if space permits. 1. Article Addressed to: Carter-Melence, Inc PO Box 907 Sound Be3ch, NY 11789 2. Article Number (Transfer from service label) PS Form 3811. Februarv 2004 .. , ., o Agent o Addressee 9? Date of Delivery ;:" r'O& D. Is delivery address different from item 1? 0 ~ If YES, enter c1elivery address below: J2J"""No 3. Se os Type Certified M::til Registered o Insured Mail D Express Mall o Return Receipt for Merchandise DC,O.O. 4. Restricted DeI'/ery? (Extra Fee) Dyes nnrn......ti,.. C1"'"~,,, C1"""...I.... 7003 3110 0001 8547 4361 r'l ..D rn :T f'- :T U1 <0 Pos1age $ r'l CJ Certified Fee o o Return Reciept. Fee (Endorsement ReqUired) o Restricted DeHvery Foe ,..::! (Endorsement Required) . r'l rr1 Total Postage & Fees i $ 2.40 1. 85 rn ~ ISontTo Carter-Melence Inc f'- lliroe, Aj,;-No-; _____u___umuu_______uuuuuuuuum____umum__uum or PO Box No. Cl,y;-State:Z;P+4u",.. PO Box 907 _____________.....o__n___._n_n._________n___n_n________O Sound Beach, NY 11789 Complete items 1, 2, an . Also complete item 4 jf Restricted Delivery is desired. . Print your name and address on the reverse ~ so that we can return the card to you. 1- Attach this card to the back of the mailpiece, -=-- or on the front if space permits. -'1. Article Addressed to: -= Guillo Contracting ,PO Box 2!9 ~Calverton, NY 11933 l:t.jrj:t:l" - - ,m >II I 11l 'ill ~. Article Number ---; (Transfer /tom se~~ label) 3. ~~jce Type 1M" Certified Mail 0 Express Mail o Registered 0 Return Receipt for Merchandise o Insured Mail 0 C.O.D. 4. Restricted Delivery? (Extra Fee) 0 Yes 7003 3110 0001 8547 4354 ~ U1 fTl ~ u.s. Postal SerVice,,, CERTIF ~D' '\IL, RECEIPT (Domestic If, II On ,,<10 Insurance Coverage Provided) _::l"i17O~hj "A.l1.lJ' ~ I sa'd ~etld '31: : '" Pos\age S r'! o Certified Fee o CJ Return Reciept Fee (Endorsement Required) D Restricted Delivery Fee ....=I (Endorsement Required) r'! fTl Total Postage & Fees $ fTl ~ I sent To Guilla Contracting r'- ~~~:::~:O~:;-"-'-'.P-O---B~-~---i"29-----------".'._.'.'-.-------...-.-.. cltY:.st.ite:ziP+4-----h-..u.nn-n---nn--~---u-u--.nnnn-~--.-.---nnn_._. Calvertan, NY 11933 :l:tNil:t:'WWj.II~I:J.~I~I="'~:::I"'l.I1' . Complete items 1, 2, an .AJ$O complete item 4 if Restricted Delivery is desired. . Print your name and address on the reverse so that we can return the card to you. . Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: EAst Coast Aines, Ltd Route 2, LeNis Road East Quogue, NY 11942 2. Article Number (rransfer (rom sefVice label) ;"~IjIf.J~~"J1J~:l. I ';~- ts:gent o Addressee B. received by ( Printed Name) c. Da~ ,of palivery U~CL OfYl,f.E:.. <, -.,LLf-o(., D. Is delivery add~ss different from item 1? - 0 Yes If YES, enter delivery address below: 0 No 3. S~ce Type I2f Certified Mall o Registered o Insured Mail D Express Mall o Return Receipt for Merchandise o C.O.D. 4. Restricted Delivery? (Extra Fee) DYes 7003 3110 0001 8547 4347 From: Bid Source To: Date: 3130/2008 Time: 5:11:10 PM Page 1 of 1 . . mff/L /.7/) 3/3//() ? Scotwood 1ndustnes (311'KEE) 12980 Metcalf Avenue Suite 240 Overland Park, KS 66213 Phone: 913-851-3500 Fax: 913-851-3553 Email: kpeyton@scotwoodindustries.com FAX COVER PAGE TO: Elizabeth A. Neville Town Clerk COMPANY: TownofSouthold FAX: 631-765-6145 FROM: Bid Source for Kelly Peyton DATE: 03/30/2006 NUMBER OF PAGES 1 (including this cover page) In connection with the following bid solicitation: Town of South old Rebid: Purchase/delivery of 10,000 c.y. screened sand, more or less, as needed Due date: 04/06/2006 Due time: 10:00 am Please furnish a bid package, including specifications and instructions to: Miss Kelly Peyton Scotwood Industries (31FREE) 12980 Metcalf Avenue Suite 240 Overland Park, KS 66213 Phone: 913-851-3500 Fax: 913-851-3553 This request has been prepared by BID SOURCE on behalf of our subscriber. 75 East Northfield Road Livingston, New Jersey 07039 Phone: 800-631-1160 . #7795 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) . Jean Burqon of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks, successively, commencing on the 23rd day of March , 2006 incipal Clerk Sworn to before me this 2006 C16daYOf ~^'--..J ~v()~\ CHRISTINA VOLlNSKI 'L :ARY PUBLIC-STATE OF NEW YORK No.Ol-V06105050 Qualified In Suffolk County ~,'~n Expires Februory 28, 2008 ~NOI1CI: NOItClt 10...... N~"1S "",..."n .GIVBIC, in accordan~. with the provisions of Section 103 of the General Municipal Law, tbat ..,.led bids .... ........ ..... _eoled fortll. p_..... deJhoeJy of lll,lllO _,..... of _..... more,....... IS _ be Deeded, lor Ice Coatrol ..... IIlpway MoiDt_ I.. tIl.lIIpway D....-..1. Sand must be delivered to the High- way Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays. with prior notification to the Highway Department (63t-734-5211 or 631-765- 3140). The sealed bids. together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, willbe received by the T~wn Derk of the TOWIl of Southold, at the Soulhold Town Hall, S3095 Main Road, Southold, New York, until 10:00 A.M.., TJwnday, April 6, Z806, at which time they will be opened and read aloud in public. The Town Board of the Town of Soutbold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes. plainly marted MJle..8Id, OD ScreeIIed ....,... and submitted to the Office of the Town Oert. The bid price shall not include any tax, federal, state, or IocaI.frol11 which the Thwn of South- old. is exempt. .-1iIoRII14,:lIllIIi At 17 4ElHA. NEVD.LE SOU11fOU) TOWN Cli!JU( ~lTli21 . . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 Boutholdtown.northfork. net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 16, 2006 To Whom It May Concern: The Town Board of the Town of Southold has rejected all bids they currently received for supplying and delivering sand. They are interested in receiving new bids. If you are sending your bid via regular mail, send to: Southo1d Town Clerk PO Box 1179 Southo1d, NY 11971 If you are bring it in person or send via Federal Express, send to: Southold Town Clerk 53095 Main Road Southold, NY 11971 Either way, make sure the envelope is clearly marked "bid on sand" and that it is sent early enough to reach the Town Clerk's office before the day of the bid opening as we receive our daily mail and packages around 12:00 p.m.. Thank you. Sincerely, 4~~~ Lynda M Bohn Deputy Town Clerk . LEGAL NOTICE . NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 ofthe General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenauce for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 6, 2006, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of South old to do so. All bids must be signed and sealed in envelopes plainly marked "Re-Bid ou Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 14,2006 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK * * * PLEASE PUBLISH ON MARCH 23, 2006, AND FORWARD ONE (I) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board PROPOSAL FORM . . Date: NAME of BIDDER: Telephone: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collnsion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: March 14, 2006, including bidding requirements, contract, general and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Sand Highway Dept. Peconic Lane, Peconic, New York 11958 and all other work in connection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent of Highways Southold Town Highway Dept, Pecornc Lane, Pecornc, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # I: Purchase and Delivery of Sand The purchase of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated "lump snm" of: (written in words) (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that ifhe shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty- five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature of Bidder: Address: Telephone Number: Date: . . STATEMENT OF NON-COLLUSION (10 be completed by each BIdder) In accordance with Section 103-d General Municipal Law, effective September I, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that the bid of the be authorized to sign and submit (Name of signatory) (Name of Corporation) or proposal of this corporation for the following Project: Purchase and Delivery of Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (\03- d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the day of ,20~ (SEAL OF THE CORPORA nON) Laws of New York, 1965 Ch. 751, Sec. \03-d, as amended & effective on September I, 1965. Signature . . STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk ofthe Town of South old, New York being duly sworn, says that on the I &, day of _yY)~ , 2006, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of South old, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid on Sand opening April 6, 2006, 10:00 am ~~~4'a.Q~..~/k lizabeth A. NeVI Ie Southold Town Clerk Sworn before me this :?("YO'1~~ R: '06 ~tary Public LYNDA M. BOHN NOTARY PUBLIC, State of New York No. 01 B06020932 Qualified in Suffolk Cou~ Term Expires March 8, 20 fJ:::] ELIZABETH NEVILLE TOWN CLERK . REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER erown Hall, 53095 Main Road PO Box 1179 Southold, NY 11971 Fax (631) 765-6145 Telephone: (631) 765 - 1800 southo Idtown.northfork.net RESOLUTION # 2006-280 Resolution ill: 1672 Meeting: Department: Category: 03/14/06 07:30 PM Highway Department Authorize to Bid THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2006-280 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 14,2006: RESOLVED that the Town Board ofthe Town of South old hereby reiects any and all bids received for the supplvinl!: of Bulk Sand for Ice Control and Hil!:hwav Maintenance for the Hil!:hwav Department for the 2006 calendar year and be it further RESOLVED that the Town Clerk is hereby authorized and directed to re-bid for the supplvinl!: of Bulk Sand for Ice Control and Hil!:hwav Maintenance for the Hil!:hwav Department for the 2006 calendar year. ~~~_:tJ... Elizabeth A. Neville South old Town Clerk . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Carter-Melence Inc PO Box 907 Sound Beach, NY 11789 . OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Bulk Sand 2006 Bid Opening 3/8/06 10:00 A.M. $34.00/ cubic yard Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net PROPOSAL FORM . . r Date: March 9, 2006 NAME of BIDDER: Carter-Melence, Inc. P.O. Box 907 Telephone: 631-744-0127 Sound Beach, NY 11789 TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: February 14,2006, including bidding requirements, contract, general and special conditions, specifications, that he has satisfied hiroself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Sand Highway Dept. Peconic Lane, Peconic, New Yark 11958 and all other work in connection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent of Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # 1: Purchase and Delivery of Sand The purchase of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated "lump sum" of: Thirtv Four Dollars per Cubic Yard (written in words) $34.00 per cubic yard (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that ifhe shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period offorty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature of Bidder: Address: P.O. Box 907 Telephone Number: Sound Beach, NY 11789 Date: March 9, 2006 . . STATEMENT OF NON-COLLUSION (To be completed by each 1Ildder) In accordance wilh Section I03-d General Municipal Law, effective September I, 1966, every bid or proposal hereafter made to a political subdivision of lhe State of any public department, agency, or officiallhereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under lhe penalties of peIjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in lhe case of a joint bid, each party lhereto certifies as to its own organization, under penalty of peIjury, that to lhe best of knowledge and belief: (I) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless olherwise required by law, lhe prices which have been quoted in this bid have not been knowingly disclosed by lhe bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by lhe bidder to induce any olher person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding lhe accuracy of the statements contained in this certification, and under lhe statements contained in this certification, and under the penalties of peIjury, affmns lhe trulh lhereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution aulhorizing lhe execution of this certificate by lhe signature of this bid or proposal on behalf of lhe corporate bidder. REi'lOLUTION Resolved that Donald J. 0 I Hanlon of lhe (Name of signatory) Carter-Melence, Inc. (Name of Corporation) be aulhorized to sign and submit lhe bid or proposal of this corporation for lhe following Project: Purchase and Delivery of Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposallhe certificate as to non-collusion required by section one-hundred-tbree-d (!03-d) of lhe General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under lhe penalties of peIjury. The foregoing is true and correct copy of the resolution adopted by meeting of the Board of Directors, held on the 9th day of Carter-Melence, Inc. March 20 06 ,~ corporation at a (SEAL OF THE CORPORA nON) Laws of New York, 1965 Ch. 751, Sec. !03-d, as amended & effective on September I, 1965. -~a1 (~~ SIgn e Donald J. 0' Hanlon, President Carter-Melence, Inc. . . .3\I(Plo~ ~ fV...R.W ~ ~lcXo ~ . . #7770 STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Jean Buraon of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks, successively, commencing on the 2nd day of March , 2006 Sworn to before me this 2006 J- ~ day of (/l{a~ LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN ;n ~ccordance with the provisions of Sec- tIOn 103 of the General Municipal Law that sealed bids are sought and request: ed for the purchase of 10,000 yards oC screened sand, more, or less, as may be ne~ed. for Ice Control and Highway M8Iotenance for the Highway Depart- ment. Sand must be delivered to the High- way Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.~. and 3:30 P.M., Monday t~roug~ Fnday, excluding holidays, With pnor notification to the Highway iDepartment (631-734-5211 or 631-765- 3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Soutbold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 AM., ThUrsday, Mardi. 9, 2006, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all infonnalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Re~Bid on Screened Sand", and submitted to thc Office of the Town Clerk. The bid price ,hall nol include any tax, federal, state ::)f local, from which the Town of South- :lId is exempt. Dated: February 14,2006 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 7770,lT 3/2 CHRISTINA VOLlNSKI~( NOTARY PUBLIC-STATE OF NEW YORK No. 0 I-V061 05050 Qualified In Suffolk County Commission Expire. February 2B, 200B . . LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought aud requested for the purchase and delivery of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, March 9, 2006, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Re-Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: February 14, 2006 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK * * * PLEASE PUBLISH ON MARCH I, 2006, AND FORWARD ONE (I) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board . . STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk ofthe Town of South old, New York being duly sworn, says that on the day of , 2006, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Re bid for sand 3/9/06 Elizabeth A. Neville Southold Town Clerk Sworn before me this _ day of ,2006. Notary Public PROPOSAL FORM . . Date: NAME of BIDDER: Telephone: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: February 14, 2006, including bidding requirements, contract, general and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Sand Highway Dept. Peconic Lane, Peconic, New York 11958 and all other work in connection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent of Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # I: Purchase and Delivery of Sand The purchase of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated "lump sum" of: (written in words) (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that ifhe shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period offorty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature of Bidder: Address: Telephone Number: Date: ,... . . STATEMENT OF NON-COLLUSION (10 be completed by each 1l1dder) In accordance with Section I03-d General Municipal Law, effective September I, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By subntission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (I) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to snch prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to subntit or not to subntit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the be authorized to sign and subntit the bid (Name of signatory) (Name of Corporation) or proposal of this corporation for the following Project: Purchase and Delivery of Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or ntiss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by meeting of the Board of Directors, held on the day of corporation at a ,20~ (SEAL OF THE CORPORA nON) Laws of New York, 1965 Ch. 751, Sec. !03-d, as amended & effective on September I, 1965. Signature . . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 SouthoId, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL CONSTRUCTION INFO - 800 962-0544 DODGE REPORTS 293-5456 BROWN'S LETTERS 244-9576 BURRELLE'S INFO - 800 524-3329 TO: DATA CONSTRUCTION 888 232-9941 FROM: BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145 DATE: March 1, 2006 RE: "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): 2 Iftotal transmittal is not received, please call 631 765-1800. COMMENTS: Purchase and delivery of sand Please acknowledge receipt ofthis information by signing below and returning a faxed copy to me at 631 765-6145, attention: Betty Neville. Thank you. Received by Date 01/03 '06 WED 14:21 FAX 631 765 6145 SOUTHOLD TOWN CLERK 14J00l 4It $$$$$$$$$$$$$$$$$$$$$*$$$$$$$$ 4It ... MULTI TX/RX REPORT ... ****************************** TX/RX NO INCOMPLETE TX/RX TRANSACTION OK 2326 [. 51]918005243329 [. 50]92449576 [. 52]918882329941 [. 53]918002582984 [. 54]918009620544 Burrelle's Info Brown's Letters Data Construct Dodge Reports Construct Info ERROR EUZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 'i'elephone (631) 765-1800 so1,l.tholdtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL CONSTRUCTION INFO - 800 962-0544 DODGE REPORTS 293-5456 BROWN'S LETTERS 244-9576 BURRELUj~'S INFO - 800 524-3329 TO: DATA CONSTRUCTION 888 232-9941 FROM: BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145 DATE: March 1.2006 RE: "BIDS" ADVERTISEMENTfPUBLlCATION Number of Pages (including cover): 2 Tftotal transmittal is not received, please call 631 765-1800. COMMENTS: Purchase and delivery of sand Please acknowledge receipt of this information by signing below and returning a faxed copy to me at 631 765-6145, attention: Betty Neville. Thank you. Received by Datc . . TOWN OF SOUTHAMPTON SUFFOLK COUNTY, NEW YORK INVITATION TO BID ON ANNUAL CONTRACT TO FURNISH ASSORTED AGGREGATES AND SOIL MATERIALS November 2005 . . TABLE OF CONTENTS ANNUAL CONTRACT TO FURNISH ASSORTED AGGREGATES AND SOIL MATERIALS FOR THE TOWN OF SOUTHAMPTON Title Page 1 Table of Contents 2 Notice to Bidders 3 Information & Instructions to Bidders 4-6 Proposal Form 7-9 Bidder Qualification 10 - 14 Specifications 15 - 26 2 . . NOTICE TO BIDDERS Sealed proposals for the following bid for the Town of Southampton, Suffolk County, New York, will be received by the Superintendent of Highways, Town of Southampton at 20 Jackson Ave, Hampton Bays, New York on November 30, 2005 until 11 :00 a.m. when they will be publicly opened and read aloud for: TOWN OF SOUTHAMPTON ANNUAL CONTRACT TO FURNISH ASSORTED AGGREGATES AND SOIL MATERIALS Plans and Specifications may be examined and obtained at the Office of the Superintendent of Highways, between the hours of 9:00 a.m. and 4:00 p.m. daily except Saturdays, Sundays, and Holidays. Each proposal must be submitted on the form provided. The Town Board reserves the right to reject any and all bids. William H. Masterson Jr Superintendent of Highways Town of Southampton 3 . INSTRUCTIONS TO BIDDERS INDEX 1. Receipt and Opening of Bids 2. Form, Preparation and Presentation of Proposal 3. Rejection of Bids 4. Bidders Responsibility 5. Method of Award 6. Time of Contract 7. Method of Payment 4 . . . INSTRUCTION TO BIDDERS 1. RECEIPT AND OPENING OF BIDS The Town of Southampton invites bids on the forms herein provided for Town of Southampton Annual Contract to Furnish Assorted Aggregates and Soil Materials at the time, date and place indicated in the Notice to Bidders. 2. FORM. PREPARATION AND PRESENTATION OF PROPOSAL In submitting the bid, the bid sheets furnished are to be filled in but not detached from the Contract Form. In no case is the Contract Form to be filled in or signed by the bidder. The complete bid for this work shall be enclosed in a sealed envelope properly endorsed. All blank spaces for bid prices must be filled in, in ink, in both words and figures, with a total or gross sum for which the bid is made. Bids that contain any omission, erasure, alteration, addition or items not called for in the itemized bid form or that contain irregularities of any kind may be rejected. 3. REJECTION OF BIDS (a) The TOWN BOARD reserves the right to reject any bid if the evidence submitted in the qualifications statement or an investigation of such bidder fails to satisfy the TOWN BOARD that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will not be accepted. (b) The TOWN BOARD reserves the right to reject any and all bids, in whole or in part, to waive any information in any or all bids, and to accept the bid or part thereof which it deems most favorable to the Town after all bids have been examined and/or checked. No bid shall be withdrawn for a period of forty-five (45) days after being publicly opened and read. 4. BIDDERS RESPONSIBILITY It will be the responsibility of the successful low bidder (s) to furnish and deliver all items bid to 20 Jackson Avenue, Hampton Bays, NY and/or as directed by the Superintendent of Highways. 5 . . INSTRUCTIONS TO BIDDERS 5. METHOD OF AWARD All bids will be compared on the basis of the unit price bid. The estimated quantities shown in the Form of Bid are not to be considered as absolute quantities, but are given solely to be used by the Town Board as a uniform basis for comparison of bids. Bids which are obviously unbalanced may be rejected. The quantities actually required may be more or less than the quantities estimated on the Proposal, and, if so, no action for damages or for loss of profits shall accrue to the Contractor by reason or reasons thereof. THERE CAN BE MORE THAN ONE SUCCESSFUL LOW BIDDER IN THIS CONTRACT. The low bidder (s) may be requested to submit specifications and additional information on the specified item before being awarded the Contract. 6. TIME OF CONTRACT The successful bidder will be required to supply the item within ten (10) days after the contract is signed, unless the Town shall authorize a delay. The time period under this contract shall be from the signing of contract for one year. During this period, the low bidder(s) will be responsible to supply the Town of Southampton with assorted Aggregates & Soil Materials specified, for a period of one year at the contract amount per item. The Town has the sole option of extending the Contract for an additional year at the conclusion of this Contract. 7. METHOD OF PAYMENT Upon delivery of the supplies, the low bidder shall present an Invoice to the Superintendent of Highways. Payment will be made based upon unit price per item according to the contract amount. The Town of Southampton reserves the right to with hold payment for any materials that are delivered to the Town Highway Department in defective condition. It will be the responsibility of the low bidder(s) to replace any and all defective materials delivered to the Town of Southampton with any additional costs in replacing the defective materials to be the responsibility of the low bidders. 6 . . PROPOSAL FORM TOWN OF SOUTHAMPTON SUFFOLK COUNTY, NEW YORK PROPOSAL FOR THE ANNUAL CONTRACT TO FURNISH ASSORTED AGGREGATES AND SOIL MATERIALS Gentlemen/Ladies: The undersigned bidder has carefully examined the attached Contract Documents and will provide all necessary labor, materials, equipment and incidentals required to furnish all specified items for the Town of Southampton in accordance with the requirements of the following unit prices: 7 . . TOWN OF SOUTHAMPTON 2005/2006 CONTRACT TO FURNISH ASSORTED AGGREGATES AND SOIL MATERIALS temized Prooosa or: item DESCRIPTION OF ITEMS QUANTITY UNIT PRICE BID DOLLARSI CENTS 1 Furnish and deliver crushed stone 500 Tons aggregate (stone blend) as specified For Dollars I Cents 2 Furnish and deliver 3/8" crushed 500 Tons stone aggregate as specified For DollarslCents 3 Furnish and deliver y." crushed 500 Tons stone aggregates as specified For Dollars Cents 4 Furnish and deliver crushed stone 500 Tons aggregate (screenings) as specified For Dollars/Cents 5 Furnish and deliver Screened 500 C.Y. Topsoil as specified For Dollarsl Cents 6 Furnish and deliver Stabilized 500 C.Y. Soil Sub base as specified For Dollars I Cents 7 Furnish and deliver screened sand 500 C.Y. as specified For Dollars Cents I f 8 . . TOWN OF SOUTHAMPTON ANNUAL CONTRACT TO FURNISH AND DELIVER ASSORTED AGGREGATES AND SOIL MATERIALS It . d P If emlze roposa or: Item DESCRIPTION OF ITEMS QUANTITY UNIT PRICE BID DOLLARS/ CENTS 8 Furnish and deliver 2" to 12" 500 Tons stone as specified For Dollars/Cents 9 Furnish and deliver 4" to 18" 500 Tons stone as specified For Dollars Cents 10 Furnish and Deliver RCA 500 Tons Recycled Concrete Aggregate as specified For Dollars / Cents 11 Furnish and Deliver Granular 500 C.Y. Fill Material (Bank Run) as specified For Dollars / Cents 12 Furnish and Deliver Compost 500 CY As Specified For Dollars/Cents 13 Furnish and Deliver Infield Clay 200 Tons Mix as specified For Dollars/Cents Note: The Contractor shall base his/her unit price bid on the estimated tons or cubic yards for each specified Item. The Town reserves the right to either purchase more or less of the specified quantity as needed and/or as directed by the Superintendent of Highways. 9 . . BIDDERS QUALIFICATIONS THE APPROPRIATE SECTION OF THIS PAGE MUST BE SIGNED BY ALL BIDDERS NON-COLLUSIVE BIDDING CERTIFICATE SECTION 103-0 GENERAL MUNICIPAL LAW By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under the penalty of perjury, that to the best of his knowledge and belief: 1. The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, and for the purpose of restricting competition, as to any matter relating to such prices with any other bidder, or with any competitor; 2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder prior to the opening, directly or indirectly to any other bidder or to any competitor; and 3. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition. I hereby affirm under the penalties of perjury that the foregoing statement is true. Affix SEAL if Principal is Corporation. 10 . . BIDDERS QUALIFICATIONS All questions must be answered and the data given must be clear and comprehensive. If necessary, questions may be answered on separate attached sheets. The may submit any additional information he desires. A. 1. Name of Bidder 2. Permanent Office Address: 3. When Organized: 4. If a corporation, where incorporated: 5. Name of Partners Residence of Partners If bidder is a CORPORATION, fill in the following blanks: Name & Address of President: Name & Address of vice-president: Name & Address of Secretary: 11 . . BIDDERS QUALIFICATIONS Does any other contractor, vendor or person have, hold or may derive any actual or beneficial percentage of interest in any other form of ownership of the Bidder in an amount of 5% or more? If yes, please provide: Name Address: B. Bidders will furnish the following information (list only similar type of contracts performed): Project Location Contact Phone Contract Date Name Person Number Amount Complete C. Have you ever failed to complete any Contract awarded to you? Have you ever defaulted on a Contract? if yes, state where and why . Has any officer or partner of your organization that failed to complete a Complete Contract? If yes, state name of individual, other organization and reason: Has any officer or partner of your organization ever been an office or partner of some other organization that failed to complete a Contract? If yes, state name of individual, other organization and reason: In what other lines of business are you financially interested? 12 . . BIDDERS QUALIFICATIONS This Contract, if awarded to you, will have the personal supervision of whom? Do you have, or can you obtain, sufficient men and equipment to instate this Contract as required by the Bid Proposals"? Provide names and phone numbers of references in Long Island units of Government: In emergencies either day or night, what telephone number should be called for immediate action? Day Night List all major equipment that you own or plan to lease to perform all work. Successful Bidder shall provide the owner at the signing of the Agreement, the following information: . Table of Organization of the Contractor showing the names and addresses of all individuals serving on the Board of Directors or comparable body of the Contractor. . Proof of financial capability and a detailed financial statement. 13 . . BIDDERS QUALIFICATIONS c. In connection with the snbmission ofthe Bid for: Name of Bidder 1. I, applicant) namely its perjury that: the *(applicant herein), (an officer or agent ofthe corporate *(swears) or (affirms) under the penalties of The following persons have a direct or indirect interest in this bid: Name Address Date of Birth (In case of corporations, all officers of the corporation, and stockholders owning more than 5% of the corporate stock, must be listed. Attach an additional sheet, if necessary). The following person(s) listed in (1.) above are related by blood or marriage to an officer or employee of the Owner. Name Relationship Name/Position of employee/Officer False statements made herein are punishable as a Class A misdemeanor pursuant to 210.45 of the Penal Law. 'Delete phrases that not applicable. Legal Name of a Person/Firm/Corp. BY: 14 . . SPECIFICATIONS ASSORTED AGGREGATES AND SOIL MATERIALS SECTION 1 - GENERAL: 1.1 SCOPE Under this Contract, the vendor shall furnish and deliver assorted aggregates and soil materials, as specified, to such locations within the Town of Southampton as directed by the Superintendent of Highways. 1.2 QUALITY REQUIREMENTS: All specified materials shall be from a New York State Department of Transportation approved source with the inclusion of the following aggregate quality requirements for crushed stone. A Specific gravity "Bulk" (AS.T.M. C-127) = 2.80 min B. Los Angles Abrasion "A" (AS.T.M. C-131) = 22% MAX C. Magnesium soundness (AS.T.M. C-88) = 5% 1.3 BID SAMPLE REQUIREMENTS The Town reserves the right to request the vendor to furnish single sample for each specified material bid as well as a gradation analysis. Each sample shall be properly identified to permit easy reference and identification. 1.4 PAYMENT Payment shall be made based on the unit price bid per Item delivered to the location requested by the Superintendent of Highways. 15 . . SPECIFICATIONS SECTION 2 - ITEM 1 THROUGH 7 2.1 Item 1 - FURNISH AND DELIVER CRUSHED STONE AGGREGATE (STONE BLEND) A. DESCRIPTION The vendor shall furnish and deliver crushed stone aggregate (stone blend), as specified and in accordance with Section 1 General of this Specification. B. MATERIALS The materials blend shall consist of well graded crushed stone and shall have the following mechanical gradation: SCREEN SIZES % PASSING 1Y." 1" ~" 100% 90-100% 40-75% 3/8" - %" 30-65% #4 1/8" - #20 #40 #80 #200 3-12% C. METHOD OF MEASUREMENT AND PAYMENT The quantity paid for shall be the number of tons, loose measure, furnished and delivered as ordered by the Superintendent of Highways. The unit price bid shall include the cost of all labor, materials, and equipment necessary to complete the work as specified. 16 . . SPECIFICATIONS 2.2 ITEM 2- FURNISH AND DELIVER 3/8" CRUSHED STONE AGGREGATE AS SPECIFIED A. DESCRIPTION The vendor shall furnish and deliver 3/8" crushed stone aggregate, as specified, and in accordance with Section 1 - General of this Specification. B. MATERIALS The materials blend shall consist of well graded crushed stone and shall have the following mechanical gradation. SCREEN SIZES % PASSING 100% ~" 3/8" 85-100% %" 1 0-30% 0-15% #4 1/8" 0-5% #20 #40 #80 #200 (0-1.5) % 2.2 ITEM FURNISH AND DELIVER 3/8" CRUSHED STONE AGGREGATE AS SPECIFIED C. METHOD OF MEASUREMENT AND PAYMENT The quantity paid for shall be the number of tons, loose measure, furnished and delivered as ordered by the Superintendent of Highways. The unit price bid shall include the cost of all labor, materials and equipment necessary to complete the work as specified. 17 . . 2.3 ITEM 3 - FURNISH AND DELIVER '.4" CRUSHED STONE AGGREGATE AS SPECIFIED A. DESCRIPTION SPECIFICATIONS The vendor shall furnish and deliver '.4" crushed stone aggregate, as specified, and in accordance with Section 1-General of this Specification. B. MATERIALS The material blend shall consist of well graded crushed stone and shall have the following mechanical gradation. SCREEN SIZES % PASSING 3/8" 100% ~II 85-100% 30-50% #4 1/8" 2-20% #20 #40 #80 #200 0-5% (0-1.5)% C. METHOD OF MEASUREMENT AND PAYMENT The quantity paid for shall be the number of tons, loose measure, furnished and delivered as ordered by the Superintendent of Highways. The unit price bid shall include the cost of all labor, materials and equipment necessary to complete the work as specified. 2.4 ITEM 4 - FURNISH AND DELIVER CRUSHED STONE AGGREGATE (SCREENINGS) AS SPECIFIED A. DESCRIPTION The vendor shall furnish and deliver crushed stone aggregate screenings, as specified, and in accordance with Section 1-General of this Specification. 18 . . SPECIFICATIONS 2.4 ITEM 4 - FURNISH AND DELIVER CRUSHED STONE AGGREGATE (SCREENINGS) AS SPECIFIED B. MATERIALS The material blend shall consist of well graded crushed stone screenings and shall have the following mechanical gradation. SCREEN SIZES % PASSING %" 100% #4 95-1 00% 1/8" 80-100% #20 40-60% #40 20-40% #80 10-25% SCREEN SIZES % PASSING #200 3-5% C. METHOD OF MEASUREMENT AND PAYMENT The quantity paid for shall be the number of tons, loose measure, furnished and delivered as ordered by the Superintendent of Highways. The unit price bid shall include the cost of all labor, materials and equipment necessary to complete the work as specified. 2.5 ITEM 5 - FURNISH AND DELIVER SCREENED TOPSOIL AS SPECIFIED A. DESCRIPTION The vendor shall furnish and deliver screened topsoil, as specified, and in accordance with Section 1 - General of this Specification. B. MATERIALS The material shall conform to the New York State Department of Transportation Standard Specifications of January 2,1985 as amended: Topsoil Section 713-01 In general, the specified topsoil shall have a mechanical gradation which has a 100% passing through a Yz" screen size. 19 . . SPECIFICATIONS C. METHOD OF MEASUREMENT AND PAYMENT The quantity paid for shall be the number of cubic yards, loose measure, furnished and delivered as ordered by the Superintendent of Highways. The unit price bid shall include the cost of all labor, material and equipment necessary to complete the work as specified. 2.6 ITEM 6 - FURNISH AND DELIVER STABILIZED SOIL SUBBASE AS SPECIFIED A. DESCRIPTION The vendor shall furnish and deliver screened topsoil, as specified, and in accordance with Section 1 - General of this Specification. B. MATERIALS The stabilized soil subbase shall consists of a mixture of non-plastic, well- graded sand, silt, and clay conforming to Classification Group A-1 of the United States Public Roads Administration as follows: A. Liquid Limit - 25 max. B. Plasticity Index - 6 max. C. Shrinkage Limit - 14-20 D. Centrifuge Moisture Equivalent - 15 max. E. Shrinkage Ration - 1.7 - 1.9 F. Volume Change - 0-10 G. Lineal Shrinkage - 0-3 H. % Silt - 10-20 I. % Clay - 05-10 J. % Passing No. 10 Sieve - 20-100 K. % Passing No. 40 Sieve - 10-70 L. % Passing No. 200 Sieve - 3-25 C. METHOD OF MEASUREMENT AND PAYMENT The quantity paid for shall be the number of cubic yards, loose measure, furnished and delivered as ordered by the Superintendent of Highways. The unit price bid shall include the cost of all labor, material and equipment necessary to complete the work as specified. 20 . . SPECIFICATIONS 2.7 ITEM 7- FURNISH AND DELIVER SCREENED SAND AS SPECIFIED A. DESCRIPTION The vendor shall furnish and deliver screened topsoil, as specified, and in accordance with Section 1 - General of this Specification. B. MATERIALS The screened sand shall consist of natural sand or manufactured sand meeting the following mechanical gradation. SIEVE SIZE % PASSING BY WEIGHT Minimum Maximum 3/8 inch y. Inch SIEVE SIZE 100% 100% % PASSING BY WEIGHT Minimum Maximum No.4 NO.8 No. 16 No. 30 No. 50 No. 100 No. 200 90% 75% 50% 25% 10% 1% o 100% 100% 85% 60% 30% 10% 3% The fine aggregate shall consist of hard, strong, durable particles which are free from a coating, lumps of clay, and/or other deleterious substances. C. METHOD OF MEASUREMENT AND PAYMENT The quantity paid for shall be the number of tons, loose measure, furnished and delivered as ordered by the Superintendent of Highways. The unit price bid shall include the cost of all labor, materials and equipment necessary to complete the work as specified. 21 . SPECIFICATIONS . 2.8 ITEM 8 - FURNISH AND DELIVER 2" TO 12" STONE (RIP RAP) AS SPECIFIED A. DESCRIPTION The vendor shall furnish and deliver 2" - 12" stone, as specified, and in accordance with Section 1 - General of this Specification. B. MATERIALS The 2" - 12" stone shall consist of stone meeting the following mechanical gradation. Stone Size Smaller than 8" Larger than 3" Smaller than 10" Sieve Gradation 99% 67% 1% C. METHOD OF MEASUREMENT AND PAYMENT NYSDOT 620.02 90-100% 50-100% 0-10% The quantity paid for shall be the number of tons, loose measure, furnished and delivered as ordered by the Superintendent of Highways. C. METHOD OF MEASUREMENT AND PAYMENT The unit price bid shall include the cost of all labor, material and equipment necessary to complete the work as specified. 2.9 ITEM 9 - FURNISH AND DELIVER 4" TO 18" STONE (RIP RAP) AS SPECIFIED A. DESCRIPTION The vendor shall furnish and deliver 4" to 18" stone as specified, and in accordance with Section 1 - General of this Specification. B. MATERIALS The 4" - 18" stone shall consist of stone meeting the following mechanical gradation. Stone Size Lighter than 100 Ibs Larger than 6" Smaller than Yo" 1 % Gradation 100% 58% 1% 22 NYSDOT 620.02 90-100% 50-100% 0-10% . . SPECIFICATIONS C. METHOD OF MEASUREMENT AND PAYMENT The quantity paid for shall be the number of tons, loose measure, furnished and delivered as ordered by the Superintendent of Highways. The unit price bid shall include the cost of all labor, material and equipment necessary to complete the work as specified. 2.10 ITEM 10- FURNISH AND DELIVER RCA RECYCLED CONCRETE AGGREGATE AS SPECIFIED A. DESCRIPTION The vendor shall furnish and deliver RCA Recycled Concrete Aggregate, as specified, and in accordance with Section 1 - General of this Specification. B. MATERIALS The RCA Recycled Concrete Aggregate shall consist of recycled concrete meeting the following mechanical gradation. B. MATERIALS Screen Sizes % Passinq 1-';." %" 3/8" 55-75% #30 #50 #100 #200 100% 66-85% 16-27% 12-19% 7-13% 3-08% C. METHOD OF MEASUREMENT AND PAYMENT The quantity paid for shall be the number of tons, loose measure, furnished and delivered as ordered by the Superintendent of Highways. The unit price bid shall include the cost of all labor, material and equipment necessary to complete the work as specified. 23 . . SPECIFICATIONS 2.11 ITEM 11 FURNISH AND DELIVER GRANULAR FILL MATERIAL (BANK RUN) AS SPECIFIED A DESCRIPTION The vendor shall furnish and deliver Granular Fill Material (Bank Run) to various locations within the boundaries of the Town of Southampton as specified and/or as directed by the Superintendent of Highways. B. MATERIALS The Granular Fill Material shall be sound, hard, durable bank run sand and gravel must have the following mechanical gradation in Accordance with AS.T.M. Designation D-422: SCREEN SIZE PERCENT PASSING 2 inch y. inch No. 40 No. 200 100% 25-60% 5-40% 0-10% C. METHOD OF MEASUREMENT AND PAYMENT The quantity paid for shall be paid for under this Item shall be the number of cubic yards of granular fill material (bank run), furnished and delivered. The unit price bid shall include labor, material and equipment necessary to deliver the granular fill material (bank run) to various locations within the boundaries of the Town of Southampton. 2.12 ITEM 12 FURNISH AND DELIVER COMPOST AS SPECIFIED A DESCRIPTION The vendor shall furnish and deliver Compost to various locations within the boundaries of the Town of Southampton as specified and/or as directed by the Superintendent of Highways. B. MATERIALS The Compost shall contain organic matter or material of a generally humus nature capable of sustaining the growth of vegetation, with no "foreign" matter (Le. glass, plastic, etc.) of material toxic to plant growth. It shall be free from stones, lumps or similar objects larger than two inches in greater diameter, roots and brush. Composts that have been derived from organic waste such as food and agriculture residues and animal manures and that meet the above requirements and are approved by the 24 . . SPECIFICATIONS State environment Agency are acceptable compost sources. Compost for USE ON TURF shall have the following properties: Parameters Range PH 5.5 - 8.5 Moisture Content 35% - 55% Particle Size < Y, " C:N Ratio 15 - 30:1 Organic Matter > 60% Soluble Salts < 4.0 mmbos Bulk Density < 1000 (Ibs.lcu yd) Total Nitrogen > 1.5% Total Phosphorous > .5% Compost generator shall also provide a minimum of the following parameters so that specifier can determine more exact application rates and requirements for related materials, such as fertilizer and watering needs: macro nutrients (NPK), available nitrogen, organic matter content, water holding capacity, bulk density and soluble salts. C. METHOD OF MEASUREMENT AND PAYMENT The quantity paid for shall be paid for under this Item shall be the number of cubic yards of compost furnished and delivered. The unit price bid shall include labor, material and equipment necessary to deliver the compost to various locations within the boundaries of the Town of Southampton. 2.13 ITEM 13 FURNISH AND DELIVER INFIELD CLAY MIX AS SPECIFIED A. DESCRIPTION The vendor shall furnish and deliver Infield Clay Mix to various locations within the boundaries of the Town of Southampton as specified and/or as directed by the Superintendent of Highways. B. MATERIALS The Infield Clay Mix shall be taken from an approved source and shall contain a combined total of not more than 5% of mica, feldspar, and organic matter. The percentage of organic matter shall be determined by loss through ignition of moisture free samples dried at one hundred (100) degrees centigrade. 25 . . SPECIFICATIONS No gravel or hard pan will be allowed in the clay mixture. The soil shall be free from gravel and hard pan as well as sticks, roots, sod and trash of every description. No material shall be delivered in pasty, muddy or lumpy condition. Material shall be dark or odorous. The particle size analysis of the mixture shall be as follows: 1. US Std. Sieve No.: 10 % Passing: 90% - 100% 2 US Std. Sieve '4" % Passing: 1 00% 3. The portion of the mixture passing the No. 10 US Standard Sieve when tested in accordance with the American Society of Agronomy's Methods of Soil Analysis, Part 1 26 .. FRI 10:43 FAX 631 765 6145 SOUTHOLD TOWN CLERK 141002 . . LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 1030flhe General Municipal Law, that scaled bids are sought and requested for the purchase of 10,000 yards of screened sand, more, or less, as may be needed, for Ice Control and Highway ::\Iainteoaoce for the Highway Department, Sand musl be delivered to Ihe Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140l. The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of Ihe Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, IlIItill0:00 A.M., Thursday, February 9, 2006, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Re-Bid on Screened Sand", and submitted to the Office of the Town Clerk. TIle bid price shall not include any tax, federal, state, or local, li'om which the Town of South old is exempt. Dated: January 31, 2006 ELIZABETH A NEVILLE SOUTH OLD TO'vYN CLERK * * * PLEASE PUBLISH ON FEBRUARY I, 2006, AND FORWARD ONE (1) AFFlDA VlT OF PUBLICATION TO ELIZABETH NEVil_LE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following' Suffolk Times Town BOllI'll Members Town Attorney Superintendent of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board C~ER-MELElcE INC. CONTRACfORS . February 9,2006 104 New York Avenue, P.O. Box 907, Sound Beach, NY 11789 (631) 744-0127 Fax: (631) 744-0528 Town of Southold Town Hall 53095 Main Road Southold, NY 11971 Attn: Town Board of the Town of Southold Re: Bid for Purchase of Screened Sand BID PROPOSAL Bid proposal for 10,000 yards of screened sand, more, or less, as may be needed for Ice Control and Highway Maintenance for the Highway Department. Price per yard: Thirty Eight Dollars ($38.00) per yard Enclosed please find a bank check in the amount of $100.00 and a Non-Collusive Bid Certificate. Very truly yours, CARTER-MELENCE, INC. ~~~ Donald l. O'Hanlon President DlO/mcm enclosures " .~ . .~ NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents ofthis bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signol)J}.OJ \~ Donald" J. 0' Hanlon (Corporate Title) (if any) President Company Name Carter-Melence, Inc. P.O. Box 907 Company Address Sound Beach, NY 11789 Company Phone 631-744-0127 Bid on YEAR 2006 Screened Sand ELIZABETH NEVILLE TOWN CLERK . REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER .Town Hall, 53095 Main Road POBox 1179 Southold, NY 11971 Fax (631) 765-6145 Telephone: (631) 765 - 1800 southo ldtown.northfork.net RESOLUTION # 2006-214 Resolution ID: 1603 Meeting: Department: Category: 02114/0607:30 PM Town Clerk Authorize to Bid THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2006-214 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 14, 2006: RESOLVED that the Town Board of the Town of South old hereby reiects any and all bids received for the supplvinl! of Bulk Sand for Ice Control and Hil!hwav Maintenance for the Hil!hwav Department for the 2006 calendar year and be it further RESOLVED that the Town Clerk is hereby authorized and directed to re-bid for the supplvinl! of Bulk Sand for Ice Control and Hil!hwav Maintenance for the Hil!hwav Department for the 2006 calendar year. a~"l~'Q-''1~. Elizabeth A. Neville SouthoId Town Clerk . . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 21,2006 Kelly Guillo Contracting Corp 3829 Middle Country Road PO Box 229 Calverton, NY 11933 Dear Kelly: The Southold Town Board, at its regular meeting of February 14, 2006, rejected all bids for supplying sand to the Highway Department. A certified copy of the resolution is enclosed. Also, returned herewith is the cer):ified check you submitted with this year's bid. We will be re-bidding this item with changes made to the specifications. A bid package will be sent to you as soon as it is prepared. Thank you for submitting your bid. We look forward to receiving your new bid. Very truly yours, Lynda M. Bohn Deputy Town Clerk Ene. . . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork. net OFFICE OF THE TOWN CLERK TOWN OF SOUTH OLD February 21,2006 Donald J. O'Hanlon Carter-Melence Inc 104 New York Avenue PO Box 907 South Beach, NY 11789 Dear Mr. O'Hanlon: The Southold Town Board, at its regular meeting of February 14, 2006, rejected all bids for supplying sand to the Highway Department. A certified copy of the resolution is enclosed. Also, returned herewith is the certified check you submitted with this year's bid. We will be re-bidding this item with changes made to the specifications. A bid package will be sent to you as soon as it .is prepared. Thank you for submitting your bid. We look forward to receiving your new bid. Very truly yours, ~ _.' SOUTHOLD TOWN CLERK ~003 03/02 '06 FRI 10:43 FAX 631 765 6145 ,-t # . ---. . "-' NON-COLLUSlVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with allY other vendor of materials, !lUJ'Plies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nOl", to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening oftbe bid. (8 igned) (Corporate Title) (ifany) \f ICe... '\=(eSiC\eot ClllnpanyName Gn \\\ \n C'(^-\'(($'~i n0. (Jlc o. 1 "\ C~mpany Address ;:)'68C\ N ir\(\\e C:h\..t. eel . \-'D (QCJx (jaq c.OJv(J-\cn,)/y \\~J) Company Phone (\~~$Id.\ - SlOg" Bid OD YEAR 2006 Screened Sand v IS .00/ \ /yC1(O . ~ UNITEDSTI.1TES D POSTI.1LSERVICE. CUSTOMER'S RECEIPT . ";':. SEE BACK OF THIS RECEIPT FOR IMPORTANT CLAIM INFORMATION YEAR, MONTH, ,O}\.Y 2005 11 25 CLERK 002 ClW~ '-(J~ uCVf\~ REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER r, ~)~ eTown Hall, 53095 Main Road PO Box 1179 Southold, NY 11971 Fax (631) 765-6145 Telephone: (631) 765 - 1800 southoldtown ,northfork,net ELIZABETH NEVILLE TOWN CLERK . RESOLUTION # 2006-149 Resolution ill: 1529 Meeting: Department: Category: 01/31/0604:30 PM Town Clerk Authorize to Bid THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2006-149 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 31, 2006: RESOLVED that the Town Board of the Town of South old hereby reiects any and all bids received for the supplvinl!: of Bulk Sand for Ice Control and Hil!:hwav Maintenance for the Hil!:hwav Department for the 2006 calendar year and be it further RESOLVED that the Town Clerk is hereby authorized and directed to re-bid for the supplvinl!: of Bulk Sand for Ice Control and Hil!:hwav Maintenance for the Hil!:hwav Department for the 2006 calendar year. ~fJI~r;..;Il" Elizabeth A. Neville Southold Town Clerk . . #7728 STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Jean Suraon of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks, successively, commencing on the 2nd day of Februarv , 2006 Sworn to before me this 2006 J day of JJJ) ~~'VbG1tMft' CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK No.Ol-V06105050 Quolltled In Suffolk County ':ommllllon Expires February 28. 2008 LEGAL NonCE NonCE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of 10,000 yards of screened sand, more, or less, I as may be needed, for Ice Control and Highway Maintenance for the Highway Department Sand must he delivered to the High- way Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays. with prior notification to the Highway Department (631-734-5211 or 631-765- 3140). The sealed bids. together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 AM., lbunday, February 9, 2006, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all infonnalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Re-Bid on Screened-Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of South- old is exempt. Dated: January 31, 2006 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 7728-lT 2/2 . . LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of 10,000 yards of screened saud, more, or less, as may be needed, for Ice Control and Highway Maiutenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, February 9, 2006, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of South old to do so. All bids must be signed and sealed in envelopes plainly marked "Re-Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: January 31, 2006 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK * * * PLEASE PUBLISH ON FEBRUARY 1,2006, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Superintendent of Highways Brown's Letters Town Clerk's Bulletin Board Town Board Members Town Attorney Data Construction Dodge Reports Burrelle's Information Services . . NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Company Name Company Address Company Phone Bid on YEAR 2006 Screened Sand . . . . NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of South old, New York being duly sworn, says that on the 3 day of J' ./!1A~ . . &.. _ , 2006, she affixed a o notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of South old, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Re bid on Bulk Sand 2/9/06 10:00 am r?~/.~. j2<Jt..;L, Elizabeth A. evIlle Southold Town Clerk Sworn before me this ...3..- day of ~ ,2006. LYNDA M. BOHN NOTARY PUBLIC. State of New York No. 01806020932 Qualified in Suffolk County Term Expires March 8, 20 Q::;2 . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER . OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD F To: Peter Harris From: Lynda M Bohn Re: Sand Date: February 3, 2006 Pages: 3 including cover A x Town Hall, 53095 Main Road P.O. Box 1179 SouthoId, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net This ad was in yesterday's paper. Please distribute to who ever you feel fit. Faxed copy is fine . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER . OFFICE OF THE TOWN CLERK TOWN OF SOUTH OLD F To: Kelly Guillo Contracting From: Lynda M Bohn Re: Sand Date: February 3, 2006 Pages: 3 including cover A x Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net This is being re-bid. Bid is due on Thursday, February 9, 2006 at 10:00 am in the Town Clerk's office. - '127- S7'11 If you submit another bid, just mark somewhere that the bid check is already on file. . . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL CONSTRUCTION INFO - 800 962-0544 DODGE REPORTS 293-5456 BROWN'S LETTERS 244-9576 BURRELLE'S INFO - 800 524-3329 TO: DATA CONSTRUCTION 888 232-9941 FROM: BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145 DATE: February 3, 2006 RE: "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): 2 If total transmittal is not received, please call 631 765-1800. COMMENTS: SAND Please acknowledge receipt ofthis information by signing below and returning a faxed copy to me at 631 765-6145, attention: Betty Neville. Thank you. Received by Date 03/02 '06 FRI 10:43 FAX 631 765 6145 SOUTHOLD TOWN CLERK ~001 . ********************* ... TX REPORT ... ********************* . TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT 2234 97275791 03/02 10:42 01'01 3 OK ELlZABETH A. NEVILLE TOWN CLERK REGlSTR.<\.R OF VITAL STATIS'I'lCS MAllRlAGE OFFICER RECORD.."l MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold. New York 11971 ~'SlI: (631) 766-6145 Telephone (631) 766-1800 southoldtown.northfork.nct OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD F A x - To: Kelly GuillQ Contracting '1').1-S7'i J From: Lynda M Bohn Re: Sand Date; February 3, 2006 Pages: 3 including cover This is being re-bid. Bid is due on Thursday, February 9, 2006 at 10:00 am in tbe Town Clerk's office. lfyou submit another bid, just mark somewhere that the bid check is already on me. . . PETER W. HARRIS Superintendent Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 Highway Department Town of Southold 275 Peconic Lane. P.O. Box 178 . Peconic, NY 11958-0178 TO: Lynda Bohn Town Clerks Oi]pffi Peter Harris Highway Dep t FROM: Re: Sand Bid DATE: January 25,2006 Dear Lyun: I would like to have the lone bid that was received for the purchase of 10,000 yards of screened sand more or less, that was opened on December I, 2005 be thrown out because the fact that only one bidder bid. I would like to re-bid to see if more venders will submit bid prices for the product sort by my department. Thanks, Pete '8 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Guillo Contracting Corp PO Box 229 Calverton, NY 11933 . OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Bulk Sand 2006 Bid Opening 121110510:00 A.M. $15.00/yard Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net . . #7632 STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Jean Buraon of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk ofTHE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks, successively, commencing on the 17th day of November , 2005 rincipal Clerk Sworn to before me this 2005 day of, }1Jv. ~ ();)~ C\\RISiINA 'I f NEW '10RK IC_SiAiE 0 NCiAR'I pU8L '106105050 NO. 01- 11011< counW I d In SU Z008 Qllo\ll e FeblUOlV Z8. , Ion EX.p\(es .. ,~,rf'\ \1\1$5 LEGALNUIlCll NUIlCll TO B1DDI!:IIS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Sec- tion 103 of the General Municipal Law, that sealed bids are sougbt and request- ed for the pnrdtase 01 10,000 yards of screened sand, more, or less, as IWIY be needed, for Ice CODtrol aDd Highway Maintenance for the Highway Depart- ment. Sand must be delivered to the High- way Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765- , 3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 1, 2005, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of South- old is exempt. Dated: November 10,2005 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 7632-1 Lll/I7 . . LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of 10,000 yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 1, 2005, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 10, 2005 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK * * * PLEASE PUBLISH ON November 17, 2005, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board . . STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~ day of _~D0 2005 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. Legal Notice to Bidders: Screened Sand, bid opening 10:00 AM., Thursday, December 1, 2005 O~~~nO ?e1~~~ lizabeth A. Nev' Ie Southold Town Clerk Sworn to before me this \ S Dayof~0 ,2005 ~~~~ otary PublIc LYNDA M. BOHN NOTARY PUBLIC. State of New York No. 01 B06020932 Qualified in Suffolk County Term Expires March 8, 20.a. 1/1 . ~ . ~ . . LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 ofthe General Municipal Law, that sealed bids are sought and requested for the purchase of 10,000 yards of screened sand, more, or less, as may be needed, for Ice Control and Higbway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 1, 2005, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 10, 2005 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK * * * PLEASE PUBLISH ON November 17, 2005, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board .. . . . . . NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid_ (81",,01) ~ I' (Corporate Title) (if any) Vie e Pre::"', i de ()"+ CompanyNameGu\\~O C'f)\\1-fr.r-\\\l3 rO(\? 3'O'dC\ f'l\LCd.\e.. CcucttY"L\ \Load Po (boX C,) 0> C\ ..J Company Address C()..1\I((~, "N Y 1I C\ l 0 ~ Company Phone (1.931} id' - ~IO'd Bid on YEAR 2006 Screened Sand \\ \ 5 - 00 ) lj ofd ,-:::10..\ ,\1-1- J *_' {e;\\1 It . . ELIZABETH NEVILLE TOWN CLERK . REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER .Town Hall, 53095 Main Road POBox 1179 Southold, NY 11971 Fax (631) 765-6145 Telephone: (631) 765-1800 southoldtown.northfork.net RESOLUTION # 2005-698 Resolution ID: 1274 Meeting: Department: Category: 11/10/0507:00 PM Town Clerk Authorize to Bid THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2005-698 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 10,2005: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the followin2 items for 2006: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk lee Control Rock Salt for the Highway Department Bulk lee Control Sand for the Highway Department Removal/Disposal of Household Hazardous Waste Removal of Scrap Tires from the Transfer Station Town Brown Leaf Bags Town Yellow Garbage Bags ~Q.,.;tJ.. Elizabeth A. Neville Southold Town Clerk