HomeMy WebLinkAboutRoad Treatment - Micro surfacing
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ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfor k. net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTH OLD
May 23,2006
CERTIFIED MAIL
RETURN RECEIPT REQUESTED
Thomas H. Gannon & Sons, Inc
PO Box 505
Middle Island, NY I I953
Dear Mr. Gannon:
Congratulations. The Southold Town Board, at its regular meeting of May 9, 2006,
accepted the bid of Thomas H. Gannon & Sons, Inc for the furnishing and placing of "Type II
Micro-Surfacing", Road Treatment #7. A certified copy of the resolution is enclosed. Also
enclosed is your bid check for last year. Your current bid check will be returned to you at the
end of the contract.
V~r.?' truly yours, () ~
~ ~\M \dY--
Lynda M. Bohn
Deputy Town Clerk
Enc.
Town of Southold - Letter- so. Meeting of May 9, 2006
RESOLUTION 2006-429 Item # 32
ADOPTED DOC ID: 1824
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2006-429 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MAY 9, 2006:
RESOLVED that the Town Board of the Town of South old hereby accepts the bid of Thomas
H. Gannon & Sons. Inc.. for the application of Polvmer Modified Emulsified Asphalt
Pavement. Type II Micro-Surfacinl! within the Town of Southold, all in accordance with the
bid specifications and Town Attorney, and as follows:
Type II Micro-Surfacing
Truing & Leveling (Type 5 - Shim)
$ 1.49 per sq. yd.
$95.00 per ton
I'~-~a~~t't..
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Thomas H. Wickham, Councilman
SECONDER: Louisa P. Evans, Justice
AYES: Krupski Jr., Edwards, Ross, Wickham, Evans, Russell
Generated May 11, 2006
Page 41
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#7825
STATE OF NEW YORK)
)SS:
COUNTY OF SUFFOLK)
.
Jean Suraon of Mattituck, in said county, being duly sworn,
says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly
newspaper, published at Mattituck, in the Town of Southold, County of Suffolk
and State of New York, and that the Notice of which the annexed is a printed
copy, has been regularly published in said Newspaper once each week for
1 weeks, successively, commencing on the 6th day of
April , 2006
Sworn to before me this
2006
(p
day of
UMwtuLVolAtMiJ
CHRISTINA VOllNSKI
NOTARY PUBLIC-STATE OF NEW YORK
No.Ol-V06105050
Qualified In Suffolk County
':ommlsslon ExpIres February 28. 2008
LEGAL NonCE
NonCE TO BIDDERS
I NonCE IS HEREBY GIVEN, in
I accordance with the provisions of Sec-
I tioo-100 of-.the-General'--MunicipalLaw,
I that sealed 11id, are ",ught lind request-
I' oed for _~_ an4phicing~Within the
i Towil of~So1ith()ld.the fOllOwing road
! treatments:
LOnlllld_
1. on IIIld Slone
3. UquId Aspllalt
of. _ Mh (type 5 Sblm)
S. Type 6 Top
6. RC-:ISO U'lUfd Aspllalt on
& Recyded Sto..
7. Type n Miao-SurfadDg
8. Type 6 Asphall (to.... pid< up)
Specifica~DS may be obtained at
the Office oithe Town Qerk, Town of
cipal Clerk
fLmJ
Southold, Thwn Hall, 53095 Main Road,
Southald, New York 11971, Monday
through Friday; 8:00 a.m. to 4:00 p.m.
The sealed bids, together with a Non-
Collusive Bid - Certificate, and .baak.
draft......",.............. orbid...........fhe .
IUIIO." of Sl80_, will be received by t
the Town Oerk of the Town of South old ~
attheSOuthOld'Il.ownHall,. P0BOX1t79.,
53095 Main Road, Southold, New York,
J1Iltill0:00....... T1tanday,Apdl20,2806,
at which ~e they will be 9J>ened and
read aloud in public. '
The Town Board of the Town of
Southold reserves th.e right to reject any ,
and aU bids and waive any arid aUinfor- i
malities in any bid should it be deeD1ed I
in the, best interest of the Thwn of South-
old to do so, '
All bids must be signed and sealed' in
envelopes plainly marked with the type
of road treatment being bid on, and sub- ,
mitted to the Office of the Thwn Oerk. 'I.
The bid price, ,shall Dot include any
tax, federal, state,: or 1ocal'. from which I
the Town of Southold is exempt
Dated: March 28, 2006
ELIZABETII A. NEVILLE
SOUTIlOLD TOWN CLERK
. 7825-lT 4/6
One (I) bid was received:
Thomas H. Gannon & Sons, Inc
POBox 505
Middle Island NY 11953
Type II Micro-surfacing
Truing & Leveling (Type 5 - Shim)
.
BID OPENING
#7 Tvpe II Micro-Surfacine:
$ 1.40 sq yd
$95.00 ton
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~ype II Micro-surfaCing-
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Item # 7
Calendar Year 2006
PROPOSAL FORM
DATE:
April 19,2006
NAME OF BIDDER: Thos. H. Gannon & Sons, Inc.
PO Box 505
Middle Island, NY 11953
TO:
SOUTHOLD TOWN BOARD
TOWN HALL
PO BOX 1179
53095 MAIN ROAD
SOUTHOLD, NEW YORK 11971
NOTE: All items listed herein must
be bid. Failure to bid any
item will be grounds for
disqualification.
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this
proposal as principals are named below; that this proposal is made without any counection,
directly or indirectly with any other bidder for the same work; that it is in all respects fair and
without collusion or fraud, and that no person acting for or employed by the aforementioned
owner is or will be interested directly or indirectly, in the performance of the contract, or the
supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all
project requirements, including bidding requirements, contract, general and special conditions,
specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be
included as indicated on bottom page); that he has satisfied himself by personal examination of
the proposed work, and by such other means as he may have chosen, as to the conditions and
requirements of the work; and he proposed and agrees that if his proposal be accepted he will
contract to furnish all materials not provided by the Town (See Specifications) and to perform
all the work required to construct, perform and complete the specified work; and that he will
start the work as directed by the Town, he will accept, in full payment thereof as listed below:
BID ON TYPE "II" MICRO-SURFACING OF TOWN ROADS WITH POLYMER
MODIFIED EMULSIFIED ASPHALT PAVEMENT IN ACCORDANCE WITH THE
PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE
COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF:
TYPE II MICRO-SURFACING
O/)e. doLl..t>rr "'t -ro,-~- ... i ~ e. eQ ._~
(written in words) Per Sq. Yd.
ii, 1/9
(written in numbers) Per Sq. Yd.
TRUING & LEVELING (Type 5 - Shim)
N/~eAy -n ';-<., c:I()UI>rr.s
(written in words) Per Ton
~qs: 00
(written in numbers) Per Ton
Type II Micro-Surfacing-
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Item # 7
Calendar Year 2006
And he further agrees that if this proposal shall be accepted by the Town and that ifhe shall
refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements
of the Town, shall have been deposited in the mail addressed to him at the address given in the
proposal, that he shall be considered to have abandoned the contract.
We the undersigned, further agree that this proposal shall be reviewed by the Town to correct
any deficiencies in the proposed scope of work and, if no corrections are necessary, further
agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45)
days, the Town will accept or reject this proposal or by mutual agreement may extend this time
period.
Signature of Bidder:
c
_~M~, /i
PO Box 505
~.
Business Address:
Middle Island, NY 11953
Telephone Number:
631-696-8798
Date:
4/19/06
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JIWj.fi. (jannon and Sonj, !Jnc.
p.o. BOX 505 MIDDLE ISLAND, N.Y. 11953 . (631) 696-8798 . Fax (631) 696-0892
April 19, 2006
Mr. Peter Harris
Superintendent of Highways
Town of South old
Peconic Lane
Peconic, NY
Dear Mr.Harris:
The following represents microsurfacing projects completed within the last three years:
Town of Babylon 850,000 s.y. John Miller, Corom. 957-3167
Town of Brookhaven 500,000 s.y. John Rouse, Supt. 451-9200
Town ofIslip 350,000 s.y. John Petito, Comm. 224.5610
Town of Southampton 150,000 s.y. William Masterson 728-3600
Town of East Hampton 250,000 s.y. Christopher Russo 324-0925
Very truly yours,
'-~" 0-/0:.7
Thom~ II. G~"~", "- ..
President
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G; SemMaterialS"
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November 7, 2005
Tom G3llllon
Thomas H. G3llllon & Sons
75 Cedarhurst Avenue
Medford, NY 11763
Dear Tom:
This letter is to state that bituminous material meeting micro surfacing (Ralumac)
specifications will be manufactured by SemMaterials, L.P. for Thomas H. Gannon &
Sohs during the year 2006.
It is understood and agreed that SemMaterials, L.P. shall not be liable for any damages
for any default or delay, either in delivery or performance due to any shortages caused by
Federal, State or supplier rationing.
Sincerely,
SemMaterials, L.P.
--:- -"
~;Y'
Tim Monta
Technical Marketing
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3847 Pottsville Pike. Reading, PA 19605-1723 . .Tel: 610.921.0271 . Fax: 610.921,1477 . www.semgrouplp.com
SomMatorial.. LP.. a Mombor of SomGroup. L.P.
KOCH
Pavement Solutions"
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_Longer Lasting Roads
Micro-Surfacing Design
Date: 04/26/2005
Contractor: Thomas Gannon
Materials
Aggregate
Source: Tilcon, Haverstraw Screenings
Rock Type:
Asphalt Emulsion
Source: Koch Materials Co.
Grade: Polymer Modified Cationic CSS-1 H (Ralumac@)
Portland Cement*
Source: Lehigh Cement Co.
Grade: Type I
"Note: Mernate sources of Portland cement will be suitable in most cases.
Project:
Agency: NYSDOT
Aggregate
Sieve Analvsis % Passino Tvoe II Microsurfacing Stockpile Tolerance
Sieve % Passino w/1.0% Filler Min Max Min Max
1/2" 112.5mm\ 100.0% 100.0% 100% 100% 100.0% 100.0%
3/8-j9.5mml 100.0% 100.0% 100% 100% 100.0% 100.0%
#4 (4.75 m~ 99.7% 99.7% 90% 100% 94.7% 100.0%
#8 (2.38m~ 74.8% 75.0% 65% 90% 69.8% 79.8%
#1611.18mm\ 49.0% 49.5% 45% 70% 45.0% 54.0%
#30 (6OOl!m) 34.0% 34.7% 30% 50% 30.0% 39.0%
#50 (300um) 22.4% 23.2% 18% 30% 18.4% 26.4%
#100 (150um\ 12.4% 13.3% 10% 21% 9.4% 15.4%
#200 (75um) 6.3% 7.2% 5% 15% 4.3% 8.3%
78
S ecification
Min Max
65
Test Method
Sand Equivalence:
AASHTO T 176
2209 Childs Road. St. Paul MN 55106 . 651.774.9763 . Fax 651.774.8258
Koch ,,-, SoIutiClfl$ i, a regi5l8nl<l......ice mark 01 ked. Mallll"ial. Campony
.
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Specification Test Method
Mln Max
ISSA TB 139
13 ka-em 12 ka-cm -
20 kg-em 20 kg-em -
ISSA TB-100
505 g/m2 - 538 g/m2
781 a/m2 - 807 a/m2
176.7g/m2 - 538 a/m2 ISSA TB 109
100% 90% - ISSA TB 114
1.0% - 5% ISSA TB 147
2.055 - 2.10
12 11 -
300 120 see - ISSA TB-113
.
Field Simulation Tests
Cohesion:
30 min.
60 min.
Wet Track Abrasion Test:
1 hour soak
6 day soak
LWT Sand Adhesion:
Boiling Water Stripping:
Lateral Displacement:
Gob 1000 cycles
Classification Compatibility:
Trial Mix Time 250C:
Interpretation of Results and Job Mix Formula
Mineral Filler
Total Water
Field Control Additive***
CSS-1h Latex Modified Emulsion
Residual Content of Emulsion
R~sidual Asphalt in Mix
Design Minimum Maximum
1.0% 0.75% 1.5%
8.0% 8.0% 11.0%
0.50% 0% 4.00%
12.0% 12.0% 14.0%
63.9% 62.0% -
7.7% 7.4% 8.9%
*** Typical field control additive is 350z per ton.
Test data reported herein have been secured by reliable testing procedures. As we have
no knowledge of, or control over, the conditions that may affect the use of the materials
from which the samples were taken, we assume no responsibility in furnishing
these data other than to warrant they represent reliable measurement of the properties
of the sample tested.
SignedV~
Alan C. Brooker
Design Engineer
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~ype II Micro-surfaCing-
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Item # 7
Calendar Year 2006
ST A TEMENT OF NON-COLLUSION
(To be completed by each Bidder)
In accordance with Section 103-d General Municipal Law, effective September I, 1966, every
bid or proposal hereafter made to a political subdivision of the State of any public department,
agency, or official thereof or to a fore district or any agency or official thereof for work or
services performed or to be performed or goods sold or to be sold, shall contain the following
statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of
perjury; non-collusive bidding certification.
A. By submission of this bid, each bidder and each person signing on behalf of any bidder
certifies, and in the case of a joint bid, each party thereto certifies as to its own
organization, under penalty of perjury, that to the best of knowledge and belief:
(I) The prices in this bid have been arrived at independently without collusion,
consultation, communication, or agreement, for the purpose of restricting
competition, as to any matter relating to such prices with any other bidder or any
competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid
have not been knowingly disclosed by the bidder and will not knowingly be
disclosed by the bidder prior to opening, directly or indirectly, to any other
bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other
person, partnership, or corporation to submit or not to submit a bid for the
purpose of restricting competition.
B. The person signing this bid or proposal certifies that he has fully informed himself
regarding the accuracy of the statements contained in this certification, and under the
statements contained in this certification, and under the penalties of perjury, affirms the
truth thereof, such penalties being applicable to the bidder, as well as the person signing
in its behalf.
C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing
the execution of this certificate by the signature of this bid or proposal on behalf of the
corporate bidder.
RESOLUTION
Resolved that
Thomas H.Gannon, Jr.
(Name of signatory)
of the
Thos.H.Gannon & Sons, Inc.
(Name of Corporation)
Be authorized to sign and submit the bid
;ype II Micro-surfaCing-
-
Item # 7
Calendar Year 2006
Or proposal of this corporation for the following Project:
Item #7
TYPE "II" MICRO-SURFACING
Peconic Lane, Peconic, New York 11958
and to include in such bid or proposal the certificate as to non-collusion required by section one-
hundred-three-d (!03-d) of the General Municipal Law as the act and deed of such corporation,
and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable
under the pena1tie~ of perjury.
The foregoing is true and correct copy of the resolution ,adopted byThos. H. Gannon&Sons, rnc
corporation at a meeting of the Board of Directors, held on the 19th day
of April ,20~
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec. 103-d, as amended &
effective on September 1, 1965.
REMITTER
OSTi}Ul!ANK
234ROlJTE25A, EA8T8ETAUKET, NY 11733
THOS A GANNON
~ PAY TOntE
; , ORDER OF
g:
. l
~ =
.
Tovm OF SOUTHOLD
Eg~~il..,.@]OOCI()L DOeT'S
CASHIER'S CHECK
"
DATE
Ap'-il 19, 2006
10
11281
1003
50-1611214
1$/ :t.100..00t ]
II. ~oo ~ ~ 28 ~II';-':O 2 ~ 1,0 H, ~ ?: 11.00 2 ~8000 b 1,,,,
-',"""'-,.
RIZED SIGNATURE
ORIZED SIGNATURE
...
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I
II
Ii
I?J
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Type II Micro-surfaCing-
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Item # 7
Calendar Year 2006
1. DESCRIPTION
Bids are requested for the purchase and application of a Polymer Modified Asphalt Pavement
Course to fill ruts or provide a wearing course for the existing pavement. The paving material
shall be "Macroseal" or approved equal. The surface shall provide a dense smooth topping free
of ravels and blemishes. It shall fill minor depressions, cracks and voids, and be non-bleeding.
The mixture shall consist of a polymer modified cationic asphalt emulsion, mineral aggregate,
mineral and field control additives and water. The mixture shall be properly proportioned,
mixed and spread on the paved surface in accordance with this specification and as directed by
the engineer. The contractor shall also be required to provide & place quantities of Schim Mix
Asphalt ("Type 5") as needed and directed by the Superintendent of Highways, The attention of
the bidder is specifically called to the fact that the quantities specified herein are considered an
estimate only and may not be the quantity of material that will actually be required by the Town
for the calendar year.
2. MATERIALS
Emulsified Asphalt. The emulsified Asphalt shall be a quick-set polymer modified CSS-1H
emulsion and shall conform to the requirements specified in AASHTO M208 and ASTM
D2397. The polymer material shall be milled or blended into the asphalt or blended into the
emulsifier solution prior to the emulsification process. The Emulsified Asphalt shall be
produced by an approved materials manufacturing company capable of manufacturing a Micro-
Surfacing Emulsion (MSE) meeting the following requirements.
When tested, the Micro-Surfacing Emulsion (MSE) shall meet the requirements of AASHTO
M208 and ASTM D2397 for CSS-IH plus the following:
Test Oualitv
AASHTO T59 Residue after
SDTM F244 Distillation
* The temperature for this test should be held below 280 F (138 C).
Specification
62% Min.
Tests on Residue
AASJTP T59
ASTM 036
AASHTO T49
ASTM 036
ASTM 2170
Softening Point
1350F (570C) min
Penetration at
770F (250C)
Kenematic Vis
@2750F (1350C)
40 - 90
650 cSt/sec, min.
Each load of emulsified asphalt shall be accompanied with a certificate of analysis/compliance
to assure that it is the same as that used in the mix design.
Al!l!rel!ate. The Type II mineral aggregate shall be manufactured crushed stone, sand, slag,
crusher fines, or combination thereof. Smooth textured sand ofless than 1.25% water
Type II Micro-surfacin1t
.
Item # 7
Calendar Year 2006
absorption, as tested by ASTM C'128, shall not exceed 50% of the total combined aggregate.
The aggregate shall be clean and free from organic matter, dirt, dust, and other deleterious
substances.
When tested, the Type II aggregate shall meet the following requirements
Test
Oualitv
Specification
AASHTO Tl76
ASTM D2419
Sand Equivalent
60 min.
AASHTO Tl04
ASTM C88
Soundness
15% max. using
NAZ S04 or 25% max.
using MgS04
AASHTO T96
ASTMC131
Abrasion
Resistance
30% max.
Abrasion tests shall be run on the aggregate before it is crushed. All aggregate shall meet New
York State approved polishing values.
Gradin!!. When tested in accordance to AASHTO T27 - (ASTM C136) and AASHTO TlI _
(ASTM CI17), the target mix design or aggregate gradation shall meet the following:
Type II Aggregate
Sieve Size
3/8"
#4
#8
#16
Percent Passin!!
100
90 - 100 (+1- 5%)
65-90 (+1-5%)
45-70 (+1-5%)
Sieve Size
#30
#50
#100
#200
Percent Passin!!
30 - 50 (+1- 5%)
18 - 30 (+1- 4%)
10-21 (+1-3%)
5 - 15 (+1- 2%)
Water. The water shall be potable and shall be free of harmful soluble salts.
Polvmer Modifier. The Polymer Modifier shall be milled into the asphalt emulsion. The
emulsified asphalt shall be so formulated that when the paving mixture is applied at a thickness
of one (I) inch with the relative humidity at not more than 50 % and the ambient air
temperature of at least 75 degrees F., the material will cure sufficiently so that rolling traffic can
be allowed in one (I) hour with no damage to the surface, as verified by the engineer.
Mineral Filler. The mineral filler shall be any recognized brand of nonairentrained portland
cement or hydrated lime that is free from lumps. The type and amount of mineral filler needed
shall be determined by laboratory mix design and will be considered as part of the mineral
gradation requirement. An increase or decrease of less than one percent may be permitted when
the Micro-Surfacing is being placed if it is found to be necessary for better consistency or set
times.
Type II Micro-surfacin!t
.
Item # 7
Calendar Year 2006
3. GENERAL REQUIREMENTS:
Truin2 & Levelin2 with Bituminous Asphalt Concrete. The pavement shall be equal to
NYSDOT-Type 5 Shim and shall be applied at the discretion of the Highway Superintendent.
Bitwninous pavers shall be self-powered units, provided with an activated screed or strike-off
assembly. The machine shall be capable of spreading and finishing courses of bituminous plant
mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be
specified by the Highway Superintendent. AIl existing pavement surfaces where Schim Mix
Asphalt Concrete work is required shall be fog sealed with RC 250 at O. I 0 gallons per Square
Yard prior to placement of pavement. After placement, the Asphalt Concrete Materials shall be
thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller
conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly
compacted pavement.
Mix Desi2n. Before the work commences, the contractor shall submit a signed mix design
report covering the specific materials to be used on the project. This design shall be performed
by the emulsion producer. Once the materials are approved, no substitutions will be permitted
unless first tested and approved by the emulsion producer and the engineer. The materials
manufacturer shall develop the job mix design and present certified test results for the
engineer's approval. Compatibility of the aggregate and the emulsion shall be verified by the
mix design. The job mix formula shall provide a minimum Marshall stability of 1,800 pounds
and a flow of6 to 18 units when tested according to the ASTM 1559 or AASHTO 2450
procedure. All component materials used in the mix design shall be representative of the
materials proposed by the contractor for use on the project.
Specifications. The engineer shall approve the design mix and all Micro-Surfacing materials
and methods prior to use. The component materials shall be within the following limits.
Residual Asphalt
Mineral Additive
Polymer Based Modifier
Field Control Additive
Water
- 5% to 9% by dry weight of aggregate
- 0.5% to 3% by dry weight of aggregate
- minimum 3% solids based on bitwnen weight content
- As needed to provide specified properties
- As needed to provide proper consistency
Rate of Application. The Micro-Surfacing mixture shall be of proper consistency at all times
so as to provide an application rate of22 - 27 # Per Square Yard.
Equipment. All equipment, tools and machines used in the performance of this work shall be
maintained in satisfactory working order at all times. Descriptive information of the mixing and
application equipment to be used shall be submitted for approval not less than 10 days before
work starts.
(a.) Mixing Equipment - The material shall be mixed by a mixing machine which shall be a
continuous-flow mixing unit able to accurately deliver and proportion the aggregate, emulsified
asphalt, mineral filler, field control additive and water to a revolving multi-blade mixer and
Type II Micro-surfaCing-
-
Item # 7
Calendar Year 2006
discharge the thoroughly mixed product on a continuous basis. The machine shall have
sufficient storage capacity for aggregate, emulsified asphalt, mineral filler, field control additive
and water, to maintain an adequate supply to the proportioning controls.
(b.) Proportioning Devices - Individual volume or weight controls for proportioning each
material to be added to the mix shall be provided. Each material control device shall be so
calibrated and properly marked. They shall be accessible for ready calibration and to be
equipped with a revolution counter or similar device so that the engineer may determine the
amount of each material used at any time.
(c.) Emulsion Pump - The emulsion pump shall be a heated positive displacement type.
(d.) Spreading Equipment - The paving mixture shall be spread uniformly by means of a
mechanical type squeegee box, equipped with paddles to agitate and spread the materials
throughout the box. The equipment shall provide sufficient turbulence to prevent the mix from
setting in the box or causing excessive side build-up or lumps. Flexible seals shall be in contact
with the mad surface to prevent loss of mixture from the box. The rear seal shall act as a final
strike off and shall be adjustable. The contractor shall operate the spreading equipment in such
a manner to prevent the loss of the mixture on super-elevated curves. The mixture shall be
spread to fill cracks and minor surface irregularities and leave a uniform skid-resistant surface
without causing skips, lumps or tears in the finished surface.
(e.) Auxiliary Equipment - Other tools or equipment such as brushes, hand squeegees, hose
equipment, tank truck water distributors and flushers, power blowers, barricades, etc., shall be
provided as required.
Machine Calibration. Each mixing unit to be used in the performance of the work shall be
calibrated in the presence of the engineer prior to construction, or previous calibration
documentation covering the exact materials to be used may be acceptable provided they were
made during the current calendar year.
Weather Limitations. The material shall be spread only when:
1. The road surface and atmospheric temperatures are at least 45 degrees F. and rising.
2. The weather is not foggy or rainy.
3 There is no forecast oftemperatures below 32 degrees F. within 48 hours from the time of
placement of the mixture.
Surface Preparations. The area to be surfaced shall be thoroughly cleaned of vegetation, loose
aggregate, dirt, grease, oil or any type of objectionable surface film. Manholes, valve boxes and
other service entrances shall be protected from the surfacing material.
Stockpiles. Preca\ltions shall be taken to insure that stockpiles do not become contaminated.
Stockpiles shall be kept in areas that drain readily.
Application. The surface shall be pre-wetted by fogging ahead ofthe spreader box. The entire
surface should be damp with no apparent flowing water in front of the box. The surfacing
Type II Micro-surfaCing-
-
Item # 7
Calendar Year 2006
mixture shall be of the desired consistency upon leaving the mixer and no additional materials
should be added. A sufficient amount of material shall be carried in all parts of the spreader at
all times so that a complete coverage is obtained. Overloading of the spreader box should be
avoided. No lumping, bailing, or unmixed aggregate shall be permitted. No streaks, such as
those caused by oversized aggregate, will be left in the finished surface. If excess oversize
develops, the job will be stopped until the contractor proves to the engineer that the situation
has been corrected. No excess build-up, uncovered areas or unsightly appearances shall be
permitted on longitudinal or transverse joints. The contractor shall provide suitable width
spreading equipment to produce a minimum number of joints. The finished surface shall present
a uniform and skid resistant texture satisfactory to the engineer. Areas which cannot be reached
with the mixing machine shall be surfaced using hand squeegees to provide complete and
uniform coverage. The area to be hand-worked shall be lightly dampened prior to the mix
placement. Care shall be exercised to leave no unsightly appearance from hand-work.
Ouality Control. The contractor shall be responsible for any and all fees relating to materials
testing. The contractor will permit the engineer to take samples of the aggregate and asphalt
emulsion to be used in the project at the engineer's discretion. Gradation and sand equivalent
tests may be run on the aggregate and residual asphalt tests on the emulsion. Test results will be
compared to the specifications. Samples of the mixture could be taken as often as two (2) times
each day. Consistency and residual asphalt content tests may be made on the samples and
compared to the specifications. The contractor will be notified immediately if any test fails to
meet the specifications.
If any two successive tests on the material fail, the job shall be stopped. If any two successive
tests on the mix from the same machine fail, the use of that machine will be suspended.
Traffic Maintenance. The contractor shall be responsible for providing maintenance and
protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does
not constitute acceptance of the work. The contractor shall also be responsible for providing all
signage and traffic control during this work.
Method of Pavment. The quantity to be paid for under this item shall be the number of square
yards of pavement covered in accordance with the specification.
Qualifications. The contractor shall have or be associated with a company that has a minimum
of three years experience in the application of micro-surfacing material. In order to insure the
efficient application ofthe product, the contractor must own or show the ability to rent and
maintain a minimum of two mixing units capable of meeting the minimum requirements set
forth in these specifications.
Submittals. The contractor shall be required to submit the following information with his bid:
A letter of availability from the intended MSE supplier.
A certified mix design from the materials manufacturer.
A typical analysis of Macro seal Emulsion or approved equal.
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Item # 7
Calendar Year 2006
A list of at least (5) micro-surfacing projects which used the same emulsion and design mix
indicated in the bid documents. These projects must have been completed within the last three
years and the list must include the locations, amount of square yards applied and a reference
name and telephone number.
* Note: Any and all exceptions or substitutions to the specifications contained herein must be
listed separately and included within the contractors formal bid proposal.
END OF SPECIFICATION:
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Item # 7
Calendar Year 2006
ITEM NO.7
SPECIFICATIONS
FOR THE PURCHASE & APPLICATION OF
ASPHALT ROAD MATERIALS
POLYMER MODIFIED
EMULSIFIED ASPHALT PAVEMENT
TYPE II
MICRO - SURF ACING
NOTE: THE TOWN OF SOUTHOLD
WILL ALSO REQUIRE +/- 30,000
SQUARE YARDS (more or less as may be
needed) OF PAVEMENT TO BE
APPLIED ON FISHERS ISLAND.
THE CONTRACTOR SHALL BE
REQURIED TO NOTIFY EACH
RESIDENT AT LEAST 24 HOURS
PRIOR TO ANY WORK ON TOWN
ROADS. RESIDENTS MUST BE RE-
NOTIFIED AFTER DELAYS DUE TO
INCLEMENT WEATHER OR JOB
OPERATIONS.
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Item # 7
Calendar Year 2006
INSTRUCTIONS TO BIDDERS
A. PROPOSALS
Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal
form shall not be detached from the bid package. Failure to comply with this requirement will
constitute grounds for rejection of the bid subject to the digression of the Highway
Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet
bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each
proposal must be signed in writing with the full name and address of bidder.
The bidders shall write in ink, both in words & numerals, the price for which he proposed to
furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to
perform all labor and services necessary for the proper completion ofthe work in strict
accordance with the plans and specifications, and subj ect at all times to the approval of the
Highway Superintendent.
Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed
envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked
"Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any
combination of items listed on the proposal sheet.
No proposal shall be considered which has not been received by the Southold Town Clerk prior
to the hour and date stated.
B. PROPOSAL GUARANTY
A proposal will not be accepted or considered unless accompanied by a guaranty in the form of
a bid bond or certified check in the amount of one hundred ($ 100) dollars payable to the Town
of South old.
As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or
the certified checks accompanying such proposals as, in his judgment, would not likely be
involved in making the award. All other proposal quantities will be held until the contract and
contract bond have been executed after which they will be released or returned to the respective
bidders whose proposals they accorOpanied.
C. OMISSIONS AND DISCREPANCIES
Bidders should carefully examine the specifications and fully inform .themselves of all
conditions and matters which can in any way affect the work or the cost thereof. Should a
bidder find discrepancies in or omissions from the specifications, or other documents or should
he be in doubt as to their meaning, he should at once notify the Highway Superintendent who
may issue a written instruction to all bidders.
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Item # 7
Calendar Year 2006
D. PUBLIC OPENING OF PROPOSALS
Proposals will be opened and read publicly at the time and place indicated in the Invitation for
Bids. Bidders, authorized agents, and other interested parties are invited to be present.
E. AWARD OF CONTRACT
Award of contract will be made as soon as practical. The Superintendent of Highways reserves
the fight to make awards by items, or as a whole, or not at all, whichever the Superintendent
deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder
other than the lowest money bidder, ifit is in the best interest of the Town. No bid maybe
withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending
execution of a contract by successful bidder. The competency and responsibility of the bidder
and his sub-contractors will be considered in making, the award. The Town reserves the right to
waive any technical error, to accept any bid, or to reject any or all bids. The contract form will
be a Standard form of Agreement between Owner and Contractor.
The Town will either award the project or reject all proposals received within forty-five (45)
days after formal opening of proposals. Acceptance of a proposal will be a written notice signed
by the Town Clerk & no other act shall constitute the acceptance of a proposal.
F. WITHDRAWALS OF PROPOSALS
Any bidder upon his or her authorized representative's written request presented not later than
the hour set for the opening thereof, will be given permission to withdraw his proposal. At the
time of opening the proposals, when such proposals are reached, it will be returned to him
unread.
G. REJECTION OF PROPOSALS
The Town reserves the right to waive any technical error and to reject any and/or all proposals.
Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or
irregular may be rejected; any proposal accompanied by an insufficient or irregular certified
check or bidder's bond bay be rejected, any proposal having interlineations, erasure or
corrections may be rejected. The Town also reserves the fight to reject any bid ifthe evidence
submitted in the qualification statement or an investigation of such bidder fails to satisfy the
Town that such bidder is property qualified to carry out the obligations of the contract and to
complete the work contemplated therein. Conditional bids will not be accepted.
H. PLANT & EQUIPMENT
The bidder shall State in his bid that be has available or under his control, plant and equipment
of the character and in the amount required to complete the proposed work within the specific
time.
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Item # 7
Calendar Year 2006
I TIME FOR EXECUTION OF CONTRACT
Any bidder whose proposal shall be accepted will' be required to appear before the Town in
person; or if a firm or corporation, a duly authorized representative shall so appear, and execute
six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within
ten (10) days after. notice that the Contract has been awarded to him. Failure to execute Contract
shall constitute a breach of the agreement effected by the acceptance ofthe Proposal
The damages to the Town for such breach will include loss from interference with his
construction program and other items, the accurate amount of which it will be difficult or
impossible to compute. The amount ofthe certified check or bidder's bond accompanying the
Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated
damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or
refuse to execute the Contract as herein before provided, the Town may, at there option,
determine that such bidder has abandoned the Contract, and thereupon, his proposal and
acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages
as above provided.
J. PREVAILING WAGE RATES
The New York State Department of Labor's Prevailing Wage Rate Schedules are part ofthis
Contract. The Contractor is responsible for being familiar with the latest available schedules.
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Item # 7
Calendar Year 2006
INSURANCE REOUlREMENTS
The Contractor shall not commence any work until he has obtained, and had approved by the
Town of Southold, all of the insurance that is required under this contract which has been
enumerated herein:
COMPENSATION INSURANCE:
Public Liability and Property Damage Insurance
Contractor's Protective Liability and Property Damage Insurance
Owner's Protective Public Liability and Property Damage Insurance
The Contractor shall not permit any subcontractor to commence any operation of the site until
satisfactory proof of carriage of the above required insurance has been posted with and
approved by the Owner.
Compensation Insurance: The Contractor shall take out and maintain during the life of this
Contract, Workmen's Compensation Insurance for all his employees employed at the site ofthe
project, and in case of any of the work being sublet, the Contractor shall require all
subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's
employees unless such employees are covered by the protection afforded by the Contractor.
Public Liability and Property Damaee Insurauce: The Contractor shall take out and maintain
during the life of this Contract such Public Liability and Property Damage Insurance as shall
protect him and any subcontractor performing work covered by this Contract from claims for
damages four personal injury including accidental death as well as from claims for property
damage which may arise from operations under this Contract, whether such operations be by
himself or by any subcontractor, to by anyone directly or indirectly employed by either of them,
and the amounts of such insurance shall be as follows:
Public Liabilitv Insurance in an amount of not less than One Million Dollars ($1,000,000.00)
for bodily injuries, including wrongful death to each person and subject to the same limit for
each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each
accident.
Propertv Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for
damages on account of each accident and in an amount of not less than One Million Dollars
($1,000,000.00) for damages on account of all accidents.
Liability aud Property Damaee Insurance: The above policies for Public Liability and
Property Damage Insurance must be so written to include Contractor's Protective Liability and
Property Damage insurance to protect the Contractor against claims arising from the operations
of a subcontractor. The policies shall also name the Town of Southold as an additional insured.
Owner's Protective Public Liability and Property Damaee Insurance: The Contractor shall
furnish to the Owner, with respect to the operations he or any of his subcontractors perform a
regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing
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Item # 7
Calendar Year 2006
for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of
bodily injuries to, or death of, one person and subject to that limit for each person, a total limit
of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or
death of, two or more persons in anyone accident; and regular Protective
Propertv Damage Insurance providing for a limit of not less than One Million Dollars
($1,000,000.00) for damages arising out of injury to, or destruction of, property in anyone
accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars
($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the
policy period. This insurance must fully cover the legal liability of the Owner. The coverage
provided under his policy must not be affected ifthe Owner performs work in connection with
the project either for or in cooperation with the Contractor or as an aid thereto whether the same
be a part of the Contract or separate therefrom, by means of its own employees or agents or if
the Owner directs or supervises the work to be performed by the Contractor.
PROOF OF CARRIAGE OF INSURANCE:
The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor
of any subcontractor under this Contract except with respect to part D. As listed above. In
respect to this paragraph, the Contractor shall furnish the Owner with the original insurance
policy.
Both certificates, as furnished, and the insurance policy, as required, shall bear the policy
numbers, the expiration date of the policy and the limits ofliability there under. Both the
certificates and the policy shall be endorsed to provide the Owner with any notice of
cancellation or non-renewal.
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Item # 7
Calendar Year 2006
PROPOSAL FORM
DATE:
NAME OF BIDDER:
TO:
SOUTHOLD TOWN BOARD
TOWN HALL
PO BOX 1179
53095 MAIN ROAD
SOUTHOLD, NEW YORK 11971
NOTE: All items listed herein must
be bid. Failure to bid any
item will be grounds for
disqualification.
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this
proposal as principals are named below; that this proposal is made without any connection,
directly or indirectly with any other bidder for the same work; that it is in all respects fair and
without collusion or fraud, and that no person acting for or employed by the aforementioned
owner is or will be interested directly or indirectly, in the performance of the contract, or the
supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all
project requirements, including bidding requirements, contract, general and special conditions,
specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be
included as indicated on bottom page); that he has satisfied himself by personal examination of
the proposed work, and by such other means as he may have chosen, as to the conditions and
requirements of the work; and he proposed and agrees that ifhis proposal be accepted he will
contract to furnish all materials not provided by the Town (See Specifications) and to perform
all the work required to construct, perform and complete the specified work; and that he will
start the work as directed by the Town, he will accept, in full payment thereof as listed below:
BID ON TYPE "II" MICRO-SURFACING OF TOWN ROADS WITH POLYMER
MODIFIED EMULSIFIED ASPHALT PAVEMENT IN ACCORDANCE WITH THE
PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE
COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF:
TYPE II MICRO-SURFACING
TRUlNG & LEVELING (Type 5 - Shim)
(written in words) Per Sq. Yd.
(written in words) Per Ton
(written in numbers) Per Sq. Yd.
(written in numbers) Per Ton
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Item # 7
Calendar Year 2006
And he further agrees that if this proposal shall be accepted by the Town and that ifhe shall
refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements
of the Town, shall have been deposited in the mail addressed to him at the address given in the
proposal, that he shall be considered to have abandoned the contract.
We the undersigned, further agree that this proposal shall be reviewed by the Town to correct
any deficiencies in the proposed scope of work and, if no corrections are necessary, further
agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45)
days, the Town will accept or reject this proposal or by mutual agreement may extend this time
period.
Signature of Bidder:
Business Address:
Telephone Number:
Date:
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Item # 7
Calendar Year 2006
1. DESCRIPTION
Bids are requested for the purchase and application of a Polymer Modified Asphalt Pavement
Course to fill ruts or provide a wearing course for the existing pavement. The paving material
shall be "Macro seal" or approved equal. The surface shall provide a dense smooth topping free
of ravels and blemishes. It shall fill minor depressions, cracks and voids, and be non-bleeding.
The mixture shall consist of a polymer modified cationic asphalt emulsion, mineral aggregate,
mineral and field control additives and water. The mixture shall be properly proportioned,
mixed and spread on the paved surface in accordance with this specification and as directed by
the engineer. The contractor shall also be required to provide & place quantities of Scrum Mix
Asphalt ("Type 5") as needed and directed by the Superintendent of Highways, The attention of
the bidder is specifically called to the fact that the quantities specified herein are considered an
estimate only and may not be the quantity of material that will actually be required by the Town
for the calendar year.
2. MATERIALS
Emulsified Asphalt. The emulsified Asphalt shall be a quick-set polymer modified CSS-IH
emulsion and shall conform to the requirements specified in AASHTO M208 and ASTM
D2397. The polymer material shall be milled or blended into the asphalt or blended into the
emulsifier solution prior to the emulsification process. The Emulsified Asphalt shall be
produced by an approved materials manufacturing company capable of manufacturing a Micro-
Surfacing Emulsion (MSE) meeting the following requirements.
When tested, the Micro-Surfacing Emulsion (MSE) shall meet the requirements of AASHTO
M208 and ASTM D2397 for CSS-IH plus the following:
Test Oualitv
AASHTO T59 Residue after
SDTM F244 Distillation
* The temperature for this test should be held below 280 F (138 C).
Specification
62% Min.
Tests on Residue
AASJTP T59
ASTM 036
AASHTO T49
ASTM 036
ASTM 2170
Softening Point
1350F (570C) min
Penetration at
770F (250C)
Kenematic Vis
@2750F (1WC)
40 - 90
650 cSt/see, min.
Each load of emulsified asphalt shall be accompanied with a certificate of analysis/compliance
to assure that it is the same as that used in the mix design.
A22re2ate. The Type II mineral aggregate shall be manufactured crushed stone, sand, slag,
crusher fines, or combination thereof. Smooth textured sand ofless than 1.25% water
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Item # 7
Calendar Year 2006
absorption, as tested by ASTM C'128, shall not exceed 50% ofthe total combined aggregate.
The aggregate shall be clean and free from organic matter, dirt, dust, and other deleterious
substances.
When tested, the Type II aggregate shall meet the following requirements
Test
Qualitv
Specification
AASHTO TI76
ASTM D2419
Sand Equivalent
60 min.
AASHTO TI 04
ASTM C88
Soundness
15% max. using
NA2 S04 or 25% max.
using MgS04
AASHTO T96
ASTM Cl31
Abrasion
Resistance
30% max.
Abrasion tests shall be run on the aggregate before it is crushed. All aggregate shall meet New
York State approved polishing values.
Gradin!!. When tested in accordance to AASHTO T27 - (ASTM C136) and AASHTO TII -
(ASTM CI17), the target mix design or aggregate gradation shall meet the following:
Type II Aggregate
Sieve Size
3/8"
#4
#8
#16
Percent Passin!!
100
90 - 100 (+1- 5%)
65-90 (+1-5%)
45-70 (+1-5%)
Sieve Size
#30
#50
#100
#200
Percent Passin!!
30 - 50 (+1- 5%)
18 - 30 (+1- 4%)
10 - 21 (+1- 3%)
5 - 15 (+1- 2%)
Water. The water shall be potable and shall be free of harmful soluble slilts.
Polvmer Modifier. The Polymer Modifier shall be milled into the asphalt emulsion. The
emulsified asphalt shall be so formulated that when the paving mixture is applied at a thickness
of one (1) inch with the relative humidity at not more than 50 % and the ambient air
temperature of at least 75 degrees F., the material will cure sufficiently so that rolling traffic can
be allowed in one (I) hour with no damage to the surface, as verified by the engineer.
Mineral Filler. The mineral filler shall be any recognized brand of non air entrained portland
cement or hydrated lime that is free from lumps. The type and amount of mineral filler needed
shall be determined by laboratory mix design and will be considered as part of the mineral
gradation requirement. An increase or decrease of less than one percent may be permitted when
the Micro-Surfacing is being placed if it is found to be necessary for better consistency or set
times.
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Item # 7
Calendar Year 2006
3. GENERAL REQUIREMENTS:
Truinl! & Levelinl! with Bituminous Asphalt Concrete. The pavement shall be equal to
NYSDOT -Type 5 Shim and shall be applied at the discretion ofthe Highway Superintendent.
Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off
assembly. The machine shall be capable of spreading and finishing courses of bituminous plant
mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be
specified by the Highway Superintendent. All existing pavement surfaces where Schim Mix
Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallons per Square
Yard prior to placement of pavement. After placement, the Asphalt Concrete Materials shall be
thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller
conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly
compacted pavement.
Mix Desil!n. Before the work commences, the contractor shall submit a signed mix design
report covering the specific materials to be used on the project. This design shall be performed
by the emulsion producer. Once the materials are approved, no substitutions will be permitted
unless first tested and approved by the emulsion producer and the engineer. The materials
manufacturer shall develop the job mix design and present certified test results for the
engineer's approval. Compatibility of the aggregate and the emulsion shall be verified by the
mix design. The job mix formula shall provide a minimum Marshall stability of 1,800 pounds
and a flow of6 to 18 units when tested according to the ASTM 1559 or AASHTO 2450
procedure. All component materials used in the mix design shall be representative of the
materials proposed by the contractor for use on the proj ect.
Specifications. The engineer shall approve the design mix and all Micro-Surfacing materials
and methods prior to use. The component materials shall be within the following limits.
Residual Asphalt
Mineral Additive
Polymer Based Modifier
Field Control Additive
Water
- 5% to 9% by dry weight of aggregate
- 0.5% to 3% by dry weight of aggregate
- minimum 3% solids based on bitumen weight content
- As needed to provide specified properties
- As needed to provide proper consistency
Rate of Application. The Micro-Surfacing mixture shall be of proper consistency at all times
so as to provide an application rate of22 - 27 # Per Square Yard.
Equipment. All equipment, tools and machines used in the performance ofthis work shall be
maintained in satisfactory working order at all times. Descriptive information ofthe mixing and
application equipment to be used shall be submitted for approval not less than 10 days before
work starts.
(a.) Mixing Equipment - The material shall be mixed by a mixing machine which shall be a
continuous-flow mixing unit able to accurately deliver and proportion the aggregate, emulsified
asphalt, mineral filler, field control additive and water to a revolving multi-blade mixer and
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Item # 7
Calendar Year 2006
discharge the thoroughly mixed product on a continuous basis. The machine shall have
sufficient storage capacity for aggregate, emulsified asphalt, mineral filler, field control additive
and water, to maintain an adequate supply to the proportioning controls.
(b.) Proportioning Devices - Individual volume or weight controls for proportioning each
material to be added to the mix shall be provided. Each material control device shall be so
calibrated and properly marked. They shall be accessible for ready calibration and to be
equipped with a revolution counter or similar device so that the engineer may determine the
amount of each material used at any time.
(c.) Emulsion Pump - The emulsion pump shall be a heated positive displacement type.
(d.) Spreading Equipment - The paving mixture shall be spread uniformly by means of a
mechanical type squeegee box, equipped with paddles to agitate and spread the materials
throughout the box. The equipment shall provide sufficient turbulence to prevent the mix from
setting in the box or causing excessive side build-up or lumps. Flexible seals shall be in contact
with the mad surface to prevent loss of mixture from the box. The rear seal shall act as a final
strike off and shall be adjustable. The contractor shall operate the spreading equipment in such
a manner to prevent the loss ofthe mixture on super-elevated curves. The mixture shall be
spread to fill cracks and minor surface irregularities and leave a uniform skid-resistant surface
without causing skips, lumps or tears in the finished surface.
(e.) Auxiliary Equipment - Other tools or equipment such as brushes, hand squeegees, hose
equipment, tank truck water distributors and flushers, power blowers, barricades, etc., shall be
provided as required.
Machine Calibration. Each mixing unit to be used in the performance of the work shall be
calibrated in the presence of the engineer prior to construction, or previous calibration
documentation covering the exact materials to be used may be acceptable provided they were
made during the current calendar year.
Weather Limitations. The material shall be spread only when:
1. The road surface and atmospheric temperatures are at least 45 degrees F. and rising.
2. The weather is not foggy or rainy.
3 There is no forecast of temperatures below 32 degrees F. within 48 hours from the time of
placement of the mixture.
Surface Preparations. The area to be surfaced shall be thoroughly cleaned of vegetation, loose
aggregate, dirt, grease, oil or any type of objectionable surface film. Manholes, valve boxes and
other service entrances shall be protected from the surfacing material.
Stockpiles. Precautions shall be taken to insure that stockpiles do not become contaminated.
Stockpiles shall be kept in areas that drain readily.
Application. The surface shall be pre-wetted by fogging ahead of the spreader box. The entire
surface should be damp with no apparent flowing water in front of the box. The surfacing
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Item # 7
Calendar Year 2006
mixture shall be of the desired consistency upon leaving the mixer and no additional materials
should be added. A sufficient amount of material shall be carried in all parts of the spreader at
all times so that a complete coverage is obtained. Overloading of the spreader box should be
avoided. No lumping, bailing, or unmixed aggregate shall be permitted. No streaks, such as
those caused by oversized aggregate, will be left in the finished surface. If excess oversize
develops, the job will be stopped until the contractor proves to the engineer that the situation
has been corrected. No excess build-up, uncovered areas or unsightly appearances shall be
permitted on longitudinal or transverse joints. The contractor shall provide suitable width
spreading equipment to produce a minimum number of joints. The finished surface shall present
a uniform and skid resistant texture satisfactory to the engineer. Areas which cannot be reached
with the mixing machine shall be surfaced using hand squeegees to provide complete and
uniform coverage. The area to be hand-worked shall be lightly dampened prior to the mix
placement. Care shall be exercised to leave no unsightly appearance from hand-work.
Ouality Control. The contractor shall be responsible for any and all fees relating to materials
testing. The contractor will permit the engineer to take samples of the aggregate and asphalt
emulsion to be used in the project at the engineer's discretion. Gradation and sand equivalent
tests may be run on the aggregate and residual asphalt tests on the emulsion. Test results will be
compared to the specifications. Samples ofthe mixture could be taken as often as two (2) times
each day. Consistency and residual asphalt content tests may be made on the samples and
compared to the specifications. The contractor will be notified immediately if any test fails to
meet the specifications.
If any two successive tests on the material fail, the job shall be stopped. If any two successive
tests on the mix from the same machine fail, the use ofthat machine will be suspended.
Traffic Maintenance. The contractor shall be responsible for providing maintenance and
protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does
not constitute acceptance of the work. The contractor shall also be responsible for providing all
signage and traffic control during this work.
Method of Payment. The quantity to be paid for under this item shall be the number of square
yards of pavement covered in accordance with the specification.
Oualifications. The contractor shall have or be associated with a company that has a minimum
of three years experience in the application of micro-surfacing material. In order to insure the
efficient application ofthe product, the contractor must own or show the ability to rent and
maintain a minimum of two mixing units capable of meeting the minimum requirements set
forth in these specifications.
Submittals. The contractor shall be required to submit the following information with his bid:
A letter of availability from the intended MSE supplier.
A certified mix design from the materials manufacturer.
A typical analysis of Macro seal Emulsion or approved equal.
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Item # 7
Calendar Year 2006
A list of at least (5) micro-surfacing projects which used the same emulsion and design mix
indicated in the bid documents. These projects must have been completed within the last three
years and the list must include the locations, amount of square yards applied and a reference
name and telephone number.
* Note: Any and all exceptions or substitutions to the specifications contained herein must be
listed separately and included within the contractors formal bid proposal.
END OF SPECIFICATION:
Type II Micro-Surfacin~
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Item # 7
Calendar Year 2006
STATEMENT OF NON-COLU JSION
(To be completed by each Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every
bid or proposal hereafter made to a political subdivision of the State of any public department,
agency, or official thereof or to a fore district or any agency or official thereof for work or
services performed or to be performed or goods sold or to be sold, shall contain the following
statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of
perjury; non-collusive bidding certification.
A. By submission of this bid, each bidder and each person signing on behalf of any bidder
certifies, and in the case of a joint bid, each party thereto certifies as to its own
organization, under penalty of perjury, that to the best of knowledge and belief:
(I) The prices in this bid have been arrived at independently without collusion,
consultation, communication, or agreement, for the purpose of restricting
competition, as to any matter relating to such prices with any other bidder or any
competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid
have not been knowingly disclosed by the bidder and will not knowingly be
disclosed by the bidder prior to opening, directly or indirectly, to any other
bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other
person, partnership, or corporation to submit or not to submit a bid for the
purpose of restricting competition.
B. The person signing this bid or proposal certifies that he has fully informed himself
regarding the accuracy of the statements contained in this certification, and under the
statements contained in this certification, and under the penalties of perjury, affirms the
truth thereof, such penalties being applicable to the bidder, as well as the person signing
in its behalf.
C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing
the execution of this certificate by the signature of this bid or proposal on behalf of the
corporate bidder.
RESOLUTION
. Resolved that
of the
(Name of signatory)
Be authorized to sign and submit the bid
(Name of Corporation)
Type II Micro-Surfacin~
.
Item # 7
Calendar Year 2006
Or proposal of this corporation for the following Project:
Item #7
TYPE "II" MICRO-SURFACING
Peconic Lane, Peconic, New York 11958
and to include in such bid or proposal the certificate as to non-collusion required by section one-
hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation,
and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable
under the penalties of perjury.
The foregoing is true and correct copy of the resolution adopted by
corporation at a meeting of the Board of Directors, held on the
day
of
,20--,
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec. 103-d, as amended &
effective on September I, 1965.
Signature
.
,
LEGAL NOTICE .
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the
General Municipal Law, that sealed bids are sought and requested for furnishing and
placing within the Town of Southold, the following road treatments:
.
1. Oil and Sand
2. Oil and Stone
3. Liquid Asphalt
4. Sand Mix (type 5 Shim)
5. Type 6 Top
6. RC-250 Liquid Asphalt Oil & Recycled Stone
7. Type II Micro-Surfacing
8. Type 6 Asphalt (town pick up)
Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town
Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to
4:00 pm
The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft.
certified check. or bid bond in the amount of $100.00. will be received by the
Town Clerk of the Town of South old at the Southold Town Hall, 53095 Main Road,
Southold, New York, until 10:00 A.M., Thursday, April 20, 2006, at which time they
will be opened and read aloud in public.
The Town Board of the Town of South old reserves the right to reject any and all bids and
waive any and all informalities in any bid should it be deemed in the best interest ofthe
Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked with the type of road
treatment being bid on, and submitted to the Office of the Town Clerk.
The bid price shall not include any tax, federal, state, or local, from which the Town of
Southold is exempt.
Dated: March 28, 2006
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON APRIL 6, 2006, AND FORWARD ONE (I) AFFIDAVIT OF
PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO
BOX 1179, SOUTHOLD, NY 11971
Copies to the following:
Traveler Watchman
Town Attorney
John Cushman, Comptroller
Brown's Letters
Construction Data
Town Board Members
Superintendent of Highways Harris
Dodge Reports
Burrelle's Information Services
Town Clerk's Bulletin Board
.
.
STATE OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of South old, New York being
duly sworn, says that on the ~ day of Jrl~ ,2005, she affixed a notice of
which the annexed printed notice is a true copy, in a proper and substantial manner, in a
most public place in the Town of Southold, Suffolk County, New York, to wit: Town
Clerk's Bulletin Board, 53095 Main Road, Southold, New York.
Road Treatment Bids 2006
~/40~i';JA
abeth A. Nevi Ie
Southold Town Clerk
Sworn before me this
~ day of YVI~ ,2006.
~i ~L y'V1 0.JiL
LYNDA M. BOHN
NOTARY PUBLIC. State of New York
No. Ot B06020932
Qualified In Suffolk County
Term Expires March 8, 20 e.:J.
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
~own Hall, 53095 Main Road
POBox 1179
Southold, NY 11971
Fax (631)765-6145
Telephone: (631) 765 - 1800
southoldtown.northfork.net
ELIZABETH NEVILLE
TOWN CLERK
.
RESOLUTION # 2006-305
Resolution ID: 1700
Meeting:
Department:
Category:
03/28/06 04:30 PM
Town Clerk
Authorize to Bid
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2006-305 WAS ADOPTED AT
THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 28, 2006:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to
advertise for various road treatment bids for the calendar vear 2006.
IIj-~~~~""
Elizabeth A. Neville
Southold Town Clerk