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HomeMy WebLinkAboutPolice Uniforms . JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER . Town Hall. 53095 Main Road P.O. Box 1179 SouIhold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 13, 1993 Matthew Greenblatt, Secretary-Treasurer Charles Greenblatt Inc. 34-36 Cain Drive Brentwood, New York 11717 Dear Mr. Greenblatt: The Southold Town Board, at their regular meeting held on December 7, 1993, accepted your bid for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 1994, all in accordance with the bid specifications and your proposal dated October 28, 1993. Very truly yours, ~~~ Judith T. Terry Southold Town Clerk Enclosure cc: Police Chief Droskoski Did . on fo/;"'te. Oep0r"j. [f1';/o'l" c/ol/;/fJY CHARLES GREENBLATT INC. 34-36 CAIN DRIVE BRENlWOOD, N.Y. 11717 Fax 231-4lYl4 Phone516-231-4010 SOUTHOLD TOWN POLICE DEPARTMENT UNIFORM CLOTHING PER ITEM PRICE SHEET Spring/Fall Jacket Wi'lter. Coat-~{;e. q re 6 !dJil1'j the. Fer-hhd,.,er1.} ftJ 0 pnrr;,(,I~'" c.,r;{ qJ <;"" ()(' et{,'-1(~. Winter Gloves Sweater - Long Sleeve Sweater - Vest Overshoe Boots Raincoat and C.ap Cover-wtti'.tJIJd;,,) th~ti'O-rV!'f~ ff'/Z~'/i67 rt1i/l{A~f qfl~ f2iJviGiI? Clip (4'vtlr ifJ fill odt"" - 8-Point Summer & Winter Caps Long Sleeved Shirt - 65% Polyester/35% Rayon-Tropical Navy Blue, Light Blue, White & Tan Long Sleeved Shirt - 65% Polyester/35% Cotton-Poplin . Navy Blue, Light Blue & White Short Sleeved Shirt - 65% Polyester /35% Rayon-Tropical Navy Blue, Light Blue, White & Tan Short Sleeved Shirt - 65% Polyester/35% Cotton-Poplin Navy Blue, Light Blue & White Tropical Trousers All-Year Trousers Elastique Trousers J~jhj~fe ~ /; /." ,r! G flU J'e,- 1f(!' {/( !.;l'l/I1Civ r(JfY'IJ 0 I - . 4J, / ~_ ~~ ~J /0/ /J:} 10;0 ,- Per Item Price ! 7) Per Item Price /0 l 7 j. Per Item Price / hi 0 rJ Per Item Price Lf), () 0 Per Item Price 3~'75 Per Item Price / }, 9 j Per Item Price t J ,flj- Per Item Price / :],6)- Per Item Price 2~1() Per Item Price J 9d-O /J 3 lU Per Item Price ~ ( Per Item Price! 1,) 0 Per Item Price J J-' '1 )- Per Item Price Lflf,OO Per Item Price J:J, 7J 1 uf tj L )JJ~JO . . JUDITH T. TERRY TOWN CLERK REGISTRAR OF VlT AL STATISTICS MARRIAGE OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-180 I OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 13, 1993 John J. Harrigan Jr., President Standard Law Enforcement Supply Company 190 Mineola Avenue, Suite 200 Roslyn Heights, New York 11577 Dear Mr. Harrigan: The Southold Town Board, at their regular meeting held on December 7, 1993, accepted the bid of Charles Greenblatt, Inc. for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 1994, all in accordance with the bid specifications. Also enclosed is a copy of a letter to me from Chief of Police Droskoski with regard to his recommendation to award the bid to Greenblatt. Due to the number of items involved, Greenblatt's bid for your information. am enclosing a copy of Very truly yours, ~~ Judith T. Terry Southold Town Clerk Enclosu res cc: Police Chief Droskoski (e (e RF("~IVl=n DEe 3 1993 Southold J own elm December 2, 1993 Judith T. Terry Town Clerk 53095 Main Road Southold, New York 11971 Dear Mrs. Terry: This is in response to your memorandum of November 26, 1993. I have again reviewed Mr. Harrigan's letters of November 12, 1993 and November 23, 1993, the bid specifications and the bids received by the Town and, for the following reasons, find no reason to change my recommendation that Greenblatt's bid be accepted. First and foremost, Greenblatt's bid was the lowest ($535.70 as opposed to $535.85). As you are aware and as I understand it, the Town is required by law to accept the lowest responsible bid. Second, regarding Mr. Harrigan's complaint about the raincoat and cap, the bid specifications clearly state that "a substitute for the product specified will be considered when the terms 'or equal' are used". It is my judgment that the Fechheimer coat submitted by Greenblatt is acceptable as an alternative to the Blauer coat proposed by Mr. Harrigan. Third, satisfactory Greenblatt's bid) . although Mr. Harrigan's company has provided adequate and services to the Town for 1993, I have the same confidence in ability to do the same job for the Town in 199/j. (and at the lower I have discussed this matter with Matt Kiernan and John Charters and Mr. Kiernan has advised me that, in his opinion, my recommendation is "defensible" . Very truly yours, . /:7 / /, \ 4tk~7~~ ~~:~~Y-erOSkoski Chie(yPolice . rJ icl QYl fu/;'[c . ()) ?j}c,---!-'H ~~i ' U /,/' fOrt' t C)" '"' '/ I / I C lufh/I}; CHARLES GREENBLA IT INC. 34-36 CAIN DRIVE BREN'TWOOD, N.Y. 11717 Fax 231-4lTl4 Phone516-231-4010 SOUTHOLD TOWN POLICE DEPARTMENT UNIFORM CLOTHING PER ITEM PRICE SHEET Spring/Fall Jacket Winter Coat-~{;e. qre ~;dd;iJ'J ty,e. fee,J1hd;..er:fJ1tJ iJ fnfc!,(,,1ir C"t;f qJ 4',1 r)f" et4i;'~. Winter Gloves Sweater - Long Sleeve Sweater - Vest Overshoe Boots Raincoat and Cap Cover-wC.".-l ~~(Jd;tJ) rh<!.. fro- lv/I/" f1'/?l'fi67 rc,itJ("q~f'iIl~. (2'wj6'if( [lit C<,vtJr IfJ~'" odt"'; - 8-Point Summer & Winter Caps Long Sleeved Shirt - 65% Polyester/35% Rayon-Tropical Navy Blue, Light Blue, White & Tan Long Sleeved Shirt - 65% Polyester/35% Cotton-Poplin . Navy Blue, Light Blue & White Short Sleeved Shirt - 65% Polyester /35% Rayon-Tropical Navy Blue, Light Blue, White & Tan Short Sleeved Shirt - 65% Polyester /35% Cotton-Poplin Navy Bllie, Light Blue & White Tropical Trousers All-Year Trousers Elastique Trousers J'~l ;,,;f{e ~ /; /vl 'lrhC1v G'> r(J(J,j/rH /n1~ -'':.. ~ ~'/f..,~l- ~ __",/ <-- _ (0-0(, 1fC r~ I~-hl/r .J :; 0: Q ,- Per ltem Price ! ij Per Item Price / 0 I, 1 j-, Per Item Price J b, 0 rJ '1 (j Per Item Price Lf ,-, 0 Per Item Price J ~''j5 Per Item Pr.ice / ), 9 s Per Item Price f ],Cjj- Per Item Price / :](6)- Per Item Price 2bJU Per Item Price J 9,j-O /'\3/1') Per Item Price..L I / ( Per Item Price / 7J- 0 Per Item Price JJ-' '1)- Per Item Price Lflj,o 0 Per Item Price JJ, jJ- 1 (}f tj L jJ J-:J () ~ StBndiItJ law Enforcemen"Supp/y Company cEhou7'l.oom and ()ffiCE.~ 190 MINEOLA AVENUE - SUITE 200 - ROSLYN HEIGHTS, NEW YORK 11577 516-484-5892 FAX 516-484-4257 ~ '?c'?:mber.... 7. 1992 Town of Southolc' ~own Attornevs' Office Moin Road Southold. NY. RfCEMD DEe 1 0 1993 Southolri ,'., !1Q'~ At+:: Mr. HarY~v Arnof~ ')par' !VIr _ /\r~noff: Thp ~Jnder51qned 1S President of St3ndard Law Enforcement Supply Co. On Nov~mber 12. 1993. I caused a letter to bp ~ransmitted to you regarding problems relating to the recent bid which oeened for police uniforms. On November 23. 1993. I s~nt a fax transmission in further reauest of a meetina/reolv of the ~forementioned issue. ~s we have failed to receive a reply. I h~d our CQrpor~t~ attornev. Chris Wittstruck interpose with c~l's to vour ~ffic@ and to Town Hall. Again. we have failed to receive a response. If I did not feel that we have adequate and corroborative substance to our concerns. I can assure you that I would not waste the Towns' time. :heretore. I respectfully request a tabl ;~q af the award to Charles Greenblatt. Inc. at todavs' Town Board m~etino. pending meaningful dialogue with your office or with anyone as directed bv the Town. ~ feel that it is most unfortunate that one individual within the ranks of ~he Town is able to influence manaa~ment who ultimately makes responsible determination{s) which are based. not on objective criteria. but on eersonal and demonstrated oreference. '" .. As a homeowner of Southold. I would hope that the mechanism for ~wardinq contracts is based on conventional criteria for the benefit of the Town and not to suit one ~ nd i vi dua 1 s' persona 1 agenda. I \ \ ' . o J. Harrigan. Jr. "':,esident ce: Mr. John Chart~rs c- Town Board ~ ~~;;~~~~ fIJ++tUUi9.-uUy'h~ . . JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER Town Hall, 53095 Main Road P.O. Box J 179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON DECEMBER 7, 1993: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Charles Greenblatt Inc. for furnishing to the Town of Southold Police Department Uniform Clothing for Calendar Year 1994, all in accordance with the bid specifications and their proposal dated October 28, 1993. Judith T:~ Southold Town Clerk December 8, 1993 ... . . Rf('t=IV1lD DEe 3 1993 Southold lown Clerk December 2, 1993 Judith T. Terry Town Clerk 53095 Main Road Southold, New York 11971 Dear Mrs. Terry: This is in response to your memorandum of November 26, 1993. I have again reviewed Mr. Harrigan's letters of November 12, 1993 and November 23, 1993, the bid specifications and the bids received by the Town and, for the following reasons, find no reason to change my recommendation that Greenblatt's bid be accepted. First and foremost, Greenblatt's bid was the lowest ($535.70 as opposed to $535.85). As you are aware and as I understand it, the Town is required by law to accept the lowest responsible bid. Second, regarding Mr. Harrigan's complaint about the raincoat and cap, the bid specifications clearly state that "a substitute for the product specified will be considered when the terms 'or equal' are used". It is my judgment that the Fechheimer coat submitted by Greenblatt is acceptable as an alternative to the Blauer coat proposed by Mr. Harrigan. Third, satisfactory Greenblatt's bid) . although Mr. Harrigan's company has provided adequate and services to the Town for 1993, I have the same confidence in ability to do the same job for the Town in 199~ (and at the lower I have discussed this matter with Matt Kiernan and John Charters and Mr. Kiernan has advised me that, in his opinion, my recommendation is "defensible" . Very truly yours, ~~OSki Chi~~I~~e . . JUDiTH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold. New York 11971 Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 26, 1993 Re: Police Chief Drosk~ Town Clerk Terry! ' Bid - Police Uniforms To: From: The Southold Town Board, at their regular meeting held on November 23, 1993, tabled the resolution to accept the bid of Charles Greenblatt, Inc. for furnishing police uniforms for 199L1. The reason the resolution was tabled is due to the receipt of the attached letter from John Harrigan, President of Standard Law Enforcement Supply Company who requested the decision be postponed. would suggest you contact the Town Attorney with regard to the situation, and then advise me of your decision so I may again bring the matter to the Town Board for a resolution. Thank you. Attachments cc: Town Attorney TUE 15:54 P..01 Standa" law Enforcemsnt'llupply Company c8how'Loom and DfficE.i1 190 MINEOLA AVENUE 0 SUITE 200 0 ROSLYN HEIGHTS. NEW YORK 11577 516048405892 FAX 616'484'4257 .. 'IlOVEM8ER 23. '993 "owe: of Southold ~ff1ce of the Town Supervisor Town Hal' ~",in Road Sout>,old. N.Y. 11971 ^t~, Supervisor Harris Oedr S;:--, ! hdve been informed that the Town of Southold is "dopt~nc resolution to ~ccept the bid Of C~arles Greenblatt Inc. f~- _~ -uoolv of police uniforms at the Tewn Board meeting this ~fternoon. Inasmuch as I have not had a response to my ~orrespondence of November 12. '993 which addresses issues rlo~-comp'1ances of Charles Greenblatt Inc. to the "lforementioned bid. I am resoectfullv requesting post1Jo/1emer': rJf the award sa that I may address the substantive iSf;ue~ . >'8 Town. ~s discussed today with the Town Attorneys' office, this ~etter is S8n~ via fax as there is not suf time ~~ t)E,'c.,onally respond to the meetino. .1", cc Chris Witt.truck ~/o-~~~~ 9'~~and9'ee<<Uty~~ntv . . POLICE DEPARTMENT, TOWN OF SOUTHOLD TELEPHONE EMERGENCY DIAL 911 ADMINISTRATIVE 516-765-2600 516-734-6022 FAX 516-765-2715 PECONIC. NY 11958 Stanley Droskoski CHIEF OF POLICE Judith Terry Town Clerk Town of" Southold Southold, New York RECEIVED NOV 2 2 1993 Southold T oWO Cieri< November 22, 1993 Dear Judith, It is my recommendation that the bid submitted by CHARLES GREENBLATT, INC., be accepted to supply uniforms for the Southold Town Police, for 1994. Respectfully submitted, 'IJG .~ Standartltaw Enforcement IIpply Company c5how'l.oom and {)ffiCE.~ 190 MINEOLA AVENUE 0 SUITE 200 0 ROSLYN HEIGHTS, NEW YORK 11577 516048405892 FAX 516048404257 "lovember 12. 1993 ~~ ~~ Town of Southold Office of the Town Clerk 54095 Main Road Southold. N.Y. 11971 RECEIVED Att: Judith T. Terry Town Clerk NOV 1 5 1993 Soutltold Town Clerk Re: Southold Town Bid - Police Uniforms Dear Mrs. Terry: Pursuant to my visit to Town Hall and subsequent conversations with you. this letter is written to reaffirm my assessment that Standard Law has provided the only compliant bid for Police Uniforms. I have inspected all articles submitted by Charles Greenblatt, Inc. and I have enclosed documentation of their failure to meet specification requirements. It is my intention to supply the Town of Southold Police Department with the best quality garments and service possible. Additionally. as a homeowner in Southold Town, our level of service is now more reactive. Standard Law is the current contractor for the supply of uniforms to the Southold Town Police Department. Upon receipt of award, I was informed by Mr. Charters that specific brand names would only be accepted, without exception. Written orders that we subsequently received, cited his mandate of certain brand names only. Copies are available for your inspection. On occasion, and in the interest of expediency, we submitted in satisfaction of orders, certain product which met the specification in all respects. These articles were found to be unacceptable to Mr. Charters and summarily dismissed. Replacements were re-issued cheerfully on our behalf and without comment to the obvious intent. If another vendor is now permitted to substitute brand names and we were not, I would question if this decision is arbitrary and capricious. Your attention is directed to the submission of bid samples by Charles Greenblatt, Inc. Item 7 -' Raincoat and cap cover' required, by the detailed specifications, a . Blauer (Mfg) full-length reversible orange/black raincoat - Model 733. with matching cap cover. It is no secret to this industry that Blauer Mfg. Co. Inc. is the premium manufacturer of outerwear. particularly rainwear. Our sample is Blauer as required. This season alone I have supplies in excess of $100,000.00 of orange/black Blauer raincoats to the Suffolk County Police ~fo,JeMHny!l!a- 8~ .9'afdyeuut.9'ee<<Mty ~ , -- . . Department. A quick poll of any other Village/Town police agency in your area or anywhere would further attest to near exclusive selection of the Blauer product. It is not a function of liking the name "Blauer". it is a result of Blauer being the best product to service the needs of law enforcement. To facilitate your assessment. I have enclosed a technical comparison of the required Blauer raincoat vs. the alternate offering of Charles Greenblatt Inc.; Pro-Tuff. Pro-Tuff departs from the integrity of the specified Blauer garment in dozens of features. This analysis is quite evident and supports Mr. Charters choice of Blauer only. The specification of Item 1, Spring/Fall jacket has failed to provide the most essential ingredient, the "fabric" of the garment. It discusses "acrylic back coated shell material", fully lined, etc., but in no area does it discuss the quality, grade or type fabric of the outershell. Therefore. in compliance of your detailed specification, I have submitted two Blauer jackets which I have priced below distributor cost in order to enhance the value of our compliant package. They are substantially more costly that the $28.95 jacket offered by the other bidder. In fact there normal selling price is upward to $100.00 depending on the respective model. The difference in quality and utility is night and day. Noticeably, Standard Law is less costly for 10 items of the 15 items in question for this bid. Although the total of both companies is only 15 cents difference in the aggregate, I reassert that it is irrelevant as my bid is the only compliant response. ! respectfully request your objective review of this correspondence. I would be pleased to meet with you. Mr. Charters or anyone that you feel would fairly assess our position. I am not interested in one persons' opinion of personality compliance, I am interested in the best service and quality that I can provide to the rest of the police department. o n J. Harrigan. Jr. President JJH:mbd cc: Chief Droskoski Lt. Conway John Charters ~ Town Council~ ,NUV-08-1993 17:54 FRUM .LRUER MFG CU IN: .. -.... TU . 15164844257 P.002/004 COMPARISON OF rACK TRAILS PRO-TUFF vs. BLAUER 1733 REVERSIBLE FABRIC COATING: The coating used is poly-urethane. about 1 ounce (per square yard) in weight. The spec coat has nearly 2 ounces 01 poly-uret1ane coating. and results in 501 higher coating costs. Th@ #733 uses pigmented coating rather than a clear coating, which prevents the orange fro~ showing-through the black. COLLAR: The Pack Trails coat is made without a collar stand. A collar stand is essential for proper fit around the n@ck. and without it enough water is sure to enter the neck area to create discomfort. The neck will leak along the seam as well, because the seam is not sealed. The collar does not have the specified interlining. Instead of Osnaburg which is specified, they have used less expensive Pellon. Interlining adds strength, stability and a crisp appearance to the garment. Also, there i5 no button or buttonhole at the collar points for closing t~ collar around the neck. FRONTS: -- The fronts have no interlining, therefore the snaps hav~ no added support and will pull loose. In addition, the coat has poor shape retention and appearance. POCKET IIELTS: -...--....---.- The pocket welts are not formed properly. There is no ~dge stitchin9 and the ends are not box tacked. Therefore the pock@ts are held together by only the pocket bags. Their method saves in labor, bu one good pull on the pocket or pocket bag and the whole pOCket wil I rip out. If a belt or weapon snags on the pocket it will rip out. The construction 01 the pockets and welts is inconsistent with qualJty manufacturing and do meet spec. SLEEVES: The sleeves are on piece raglan type. The requirement fs 2 piece raglan. A one piece sleeve is inexpensive to make, and does-not follow the natural forward contour of the arm. It is a poor design that lads shape, fits poorly, anc! is significantly less comfortable_ STORH HAP: -..-------- The stor'm flap has no interlining. The specification c~lls for interlining to prevent the snaps from pulling out. Tht storm flap is not properly edge stitched. and they have not been wate"proofed. This area will, obviously, leak when wet. The storm flap measures only 3 1/2 inches wide, rather than 5 inches as speCified. Th! narrow flap costs less to make, and will allow wind and rain to blo~ through the coat. . ~ N[-1V-eJO-l '=''='::5 1 7; ::>::> FR'Of'l _LAUER: MFO CO ! ~'ll::: TO . 1"1546442"7 P.OeJ:VOO4 - 2- BA..P..<iLE..ll..li..'W Badge eyelets are aluminum and not brass. as specified. They are expenSive and will corrode. Aluminum Is Cheaper than brass. c ~Ji€.~.1. The coat hem measures only 1/2 inch, rather than 1 1/4 inches, as speciflld. This light hem saves material. and allows the bottom of the coat to blow in the wind. The orange side of the coat is too long in places and "peaks" when the black side is worn. To prevent the entire orange side of the coat from showing, there is an extra stitch at the side seams. The proper way to prevent the orange side frOm showing is to make it slightly shorter, as in the spec coat. This i. also a more costly method. SIDE SEIl,MS; The side seams and sleeve seams are not aligned and the sleeves fit poorly. To compensate, there is an extra stitch at each side seam hem. This causes bunching on the black side of the coat creating a very poor appearance. SEAM SE~G; Only one coat of seam sealant has been used to waterprcof the seams, rather than the three coats of se,tlant or seam tape, as specified. Although we are sending the coat to be tested for waterproofness, ,~, impression is that every seam will fail the U. S. Government standard for waterproofingr. SIZING: Pack Trails siZing is small, medium, large, and Xlarge. The specification calls for chest sizes. ~ DIMENSIONS: The Pack Trails coat is cut too small, and does not meet the specif' . dimensions. The coat is, in our opinion, cut too small to provid' proper comfort, or mobility when working or running. ~gain, there is a definite savings of materials and labor. Pack Trails size small vs. Bl auer 11733 5i ze 38 regul ar. . , . 17: 55 FRUM .RUER MFG CO I NC TO . 15154B44257 P.004/004 h'~)-0B-199:S -3- SU MMAR Y :: The stitching and workmanship is very poor. There are ~umerous areas where the operator has run off the hem. there is also bad pleating and uneven stitching. The pocket and welt construction is shoddy and unprofessional. and it will not stand up to long-term w~ar. We estimate that there is a savings of more than $10.00 in the cost of materials and labor, compared to the specification coat. In closinr the Pack Trails coat does not meet the specification foe Blauer Sf 1733 ~ . . . .~ StBndar~aw Enforcement s!pp/y Company c5fz.ow'l.Oom and OffLcE.~ 190 MINEOLA AVENUE 0 SUITE 200 0 ROSLYN HEIGHTS, NEW YORK 11577 516048405892 FAJ< 516048404257 ~ovember 12. 1993 Town of Southold Office of the Town Clerk 54095 Main Road Sout ho 1 d, N. Y. 1 1 97 1 RfCfMO NOV 1 5 1993 Att: Judith T. Terry Town Clerk Southold Town CleItl Re: Southold Town Bid - Police Uniforms Dear Mrs. Terry: Pursuant to my visit to Town Hall and subsequent conversations with you, this letter is written to reaffirm my assessment that Standard Law has provided the only compliant bid for Police Uniforms. I have inspected all articles submitted by Charles Greenblatt. Inc. and I have enclosed documentation of their failure to meet specification requirements. It is my intention to supply the Town of Southold Police Department with the best quality garments and service possible. Additionally, as a homeowner in Southold Town, our level of service is now more reactive. Standard Law is the current contractor for the supply of uniforms to the Southold Town Police Department. Upon receipt of award, I was informed by Mr. Charters that specific brand names would only be accepted, without exception. Written orders that we subsequently received, cited his mandate of certain brand names only. Copies are available for your inspection. On occasion, and in the interest of expediency, we submitted in satisfaction of orders, certain product which met the specification in all respects. These articles were found to be unacceptable to Mr. Charters and summarily dismissed. Replacements were re-issued cheerfully on our behalf and without comment to the obvious intent. If another vendor is now permitted to substitute brand names and we were not. I would question if this decision is arbitrary and capricious. Your attention is directed to the submission of bid samples by Charles Greenblatt. Inc. Item 7 -" Raincoat and cap cover" required, by the detailed specifications, a "Blauer eMfg) full-length reversible orange/black raincoat - Model 733. with matching cap cover. It is no secret to this industry that Blauer Mfg. Co. Inc. is the premium manufacturer of outerwear, particularly rainwear. Our sample is Blauer as required. This season alone I have supplies in excess of $100,000.00 of orange/black Blauer raincoats to the Suffolk County Police ~!b~~lE~ 9'afelyruut9'~~ . . -, " -'" Department. A quick poll of any other Village/Town police agency in your area or anywhere would further attest to near exclusive selection of the Blauer product. It is not a function of liking the name "Blauer". it is a result of Blauer being the best product to service the needs of law enforcement. To facilitate your assessment, I have enclosed a technical comparison of the required Blauer raincoat vs. the alternate offering of Charles Greenblatt Inc.; Pro-Tuff. Pro-Tuff departs from the integrity of the specified Blauer garment in dozens of features. This analysis is quite evident and supports Mr. Charters choice of Blauer only. The specification of Item 1, Spring/Fall jacket has failed to provide the most essential ingredient, the "fabric" of the garment. It discusses "acrylic back coated shell material", fully lined, etc., but in no area does it discuss the quality, grade or type fabric of the outershell. Therefore, in compliance of your detailed specification, I have submitted two Blauer jackets which I have priced below distributor cost in order to enhance the value of our compliant package. They are substantially more costly that the $28.95 jacket offered by the other bidder. In fact there normal selling price is upward to $100.00 depending on the respective model. The difference in quality and utility is night and day. Noticeably, Standard Law is less costly for 10 items of the 15 items in question for this bid. Although the total of both companies is only 15 cents difference in the aggregate, I reassert that it is irrelevant as my bid is the only compliant response. I respectfully request your objective review of this correspondence. I would be pleased to meet with you. Mr. Charters or anyone that you feel would fairly assess our position. I am not interested in one persons' opinion of personality compliance, I am interested in the best service and quality that I can provide to the rest of the police department. / J n . Harrigan, Jr. President JJH:mbd cc: Chief Droskoski Lt. Conway John Charters Town Council NOV-06-1333 17:~4 FROM .AUER MFG co IN': TO . 15154844257 P.OO2/004 .... .~ - COMPARISON OF PACK TRAILS PRO-TUFF vs. BLAUER 1733 REVERSIBLE FABRIC COATING: --.-----.. The coating used is poly-urethane, about 1 ounce (per square yard) in weight. The spec coat has nearly 2 ounces of poly-uret1ane coating, and results in 501 higher coating costs. The #733 uses pigmented coating rather than a clear coating, which prevents the orange fror showing -through the black. COLLAR: The Pack Trails coat is made without a collar stand. A collar stand is essential for proper fit around the neck, and without it enough water is sure to enter the neck area to create discomfort. The neck will leak along the seam as well, because the seam is not sealed. The collar does not have the specified interlining. Instead of Osnaburg which is specified, they have used less e~pensive Pellon. Interlining adds strength, stability and a crisp appearance to the garment. Also, there is no button or buttonhole at the collar points for closing t~ collar around the neck. FRONTS: The fronts have no interlining, therefore the snaps hav! no added support and will pull loose. In addition, the coat haS poor shape retention and appearance. POCKET IIEL T5: ---------... The pocket welts are not formed properly. There is no ~dge stitching and the ends are not box tacked. Therefore the pockets are held together by only the pocket bags. Their method saves in labor, bu one good pull on the pocket or pocket bag and the whole pocket wi. I rip out. If a belt or weapon snags on the pocket it will rip out. The con!;tructi on of the pockets ar>d wel ts is i nconsi stent wi th qual,i ty manufacturing and do meet spec. SLEEVIOS: The sleeves are on piece raglan type. The requirement Is 2 piece raglan. A one piece sleeve is inexpensive to make, and does not follow the natural forward contour of the arm. It is a poor design that ladS shape, fits poorly, ant! is significantly less comfortable_ ~lL!'J. A P : The storm flap has no interlining. The specification ~3lls for Interlining to prevent the snaps from pulling out. Th~ storm flap is not properly edge stitched, and they have not been wa'e"proofed. This area will, obviously, leak when wet. The storm flap measures only 3 1/2 inches wide, rather than 5 Inches as speCified. Th! narrow flap costs less to make, and will allow wind and rain to blo~ through the cOat. , NOV-eJO-l~'=':5 17 ; ::;::; F~Orl tltLAUER MFu CO ~ '~l= TO . 1~154644Z::57 F'.OO:i/OO4 ," , ~ 2- BADGE EVELETS: ------ Badge eyelets are aluminum and not brass, as specified. They are expenSive and will corrode. Aluminum is cheaper than brass. c ~J:!f.~..2. The coat hem measures only 1/2 inch, rather than 1 1/4 inches, as specififd. This light hem saves material, and allows the bottom of the coat to blow In the wind. The orange side of the coat is too long in places and .peaks . when the black side Is worn. To prevent the entire orange side 0' the coat from showing, there is an extra stitch at the side seams. The proper way to prevent the orange side frOm showing is to make It slightly shorter, as in the spec coat. This i. also a ~ore costly method. SIDE SEAMS: The side seams and sleeve seams are not aligned and the sleeves fit poorly. To compensate, there Is ~n extra stitch at each side seam hem. This causes bunChing on the black side of the coat creating a very pOOr appearance. SEAM SE~~ Only one coat of seam sealant has been used to waterprcof the seams, rather than the three coats of se~lant or seam tape, as specified. Although we are sending the coat to be tested for waterproofness, ,w. Impression is that every seam will fail the U. S. Government standard for waterproofi ng."" SIZING; --- Pack Trails sizing is small, medium, large, and Xlarge. The specification calls for chest sizes. , DIMENSIONS: The Pack Trails coat Is cut too small, and does not meet the speci" . dimensions. The coat is, in our opinion, cut too small to provid' proper comfort, or mobility when working or running. ~galn, there is a definite savings of materials and labor. Pack Trails size small vs. Bl auer 11733 si ze 38 regul ar. . (In inches) Pack Trails Blauer Back Length: 42 1/2 48 Sweep; 49 60 . Sleeve Inseam: 16 1/2 18 1" Chest: 44 48 . NOV-eTB-1933 .. ,..' ..." 17''55 FROM .RUER MFG CO IN': TO . 15154844257 P.004/004 -3- SUMMARY:: The stitching and workmanship is very poor. There are ~umerous areas where the operator has run off the hem. there is also bad pleating and uneven stitching. The pocket and welt construction is shoddy and unprofessional. and it will not stand up to long-t~rm w!ar. We estimate that there is a savings of more than $10.00 in the cost of material, and labor, compared to the specification coat. In closin~ the Pack Trails coat does not meet the specification fo~ Blauer Sf #733 , . . . , . pu F't e Oejlar/rl"' (jlliI'O;/" c/olh/fJy Did .' 011 CHARLES GREENBLATT INC. 34-36CAIN DRIVE BIINlWOOD. N.Y. 11717 fax 231-G4 POOne51&-231..tl1O SOUTHOLD TOWN POLICE DEPARTMENT UNIFORM CLOTHING PER ITEM PRICE SHEET Spring/Fall Jacket Wi'lter Coat-We- q re b fddi()~ the- Fec-hhd/"ler1J fit 0 P nfe46r D,(;f qJ C;1l () r q,11't(~. Winter Gloves Sweater - Long Sleeve Sweater - Vest Overshoe Boots Raincoat and Cap Cover-wtqriJrJc!:",) the.fro-r"f1f.,. #'/lW/6] rCiill(,q~fqf1~. fZ'wiGi!? [lif ~vtJr fiJlil1 oret""- 8-Point Summer & Winter Caps Long Sleeved Shirt - 65% Polyester /35% Rayon-Tropical Navy Blue, Light Blue, White & Tan Long Sleeved Shirt - 65% Polyester /35% Cotton-Poplin Navy Blue, Light Blue & White Short Sleeved Shirt - 65% Polyester /35% Rayon-Tropical Navy Blue, Light Blue, White & Tan Short Sleeved Shirt - 65% Polyester /35% Cotton-Poplin Navy Blue, Light Blue & White Tropical Trousers All-Year Trousers Elastique Trousers J~6 f>}1le ~ 6/ ,;.; 0 flrff _ Jet- fre {.I: M f'f7 netv u r (J(Y'P h/ ~ -"'_. (0 If' ;; ---- ----/ Per !.tern price') f;9S Per Item Price /0/1 j. Per Item Price / hi 0 rJ Per Item Price Lf J-, () 0 Per Item Price 3~}5 Per Item Price J }, 9 j Per Item Price f.:J //j- Per Item Price /3.6)- Per Item Price 2(;10 Per Item Price ) 9rJ-O Per Item Price :2 31 1 cJ Per Item Price J 1,,[ 0 Per Item Price JJ''f) Per Item Price LfIjIO 0 Per Item Price :J J, t J 1 u1 Ii L S-JJ-'lO . . , '. 'I 'I r 'A I';; "1 ""'}JOAu'\ .v~i i JO';.,Jiilj (,j 1Nl\,l ]VIHQ 11!A:>aE~ UHt H1,QOOWTH3R8 OIfJHfSill ~ ~r,c~~ i>'t ,..J . ;-... Atil , ~ j.. ~ . . NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials. supplies or equipment of the type described in the invitation for bids,and the contents of this bid have. not been communicated by the bidder, nor. to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewit'h prior to the official opening of the bid. (Signed) /~~~ ____ III /JJ/7/ (Corporate Title) (if any) O&{~ct;/ Bid on POLICE DEPARTMENT UNIFORM CLOTHING - 1994 ( ~ Standar'law Enforcement fupp/y Company Show'1.oom and DfficH 190 MINEOLA AVENUE. SUITE 200 . ROSLYN HEIGHTS, NEW YORK 11577 516.484.5892 FAX 516.484.4257 \IOVEMBER 2. 1993 TOWN OF SOUTHOLD TOWN CLERK'S OFFICE MAIN RD SOUTHOLD , N.Y. ATT: MS. TERRY TOWN CLERK DEAR MS. TERRY, PURSUANT TO YOUR INVITATION TO BID. PLEASE ACCEPT THE ENCLOSED PRICES FOR VARIOUS POLICE UNIFORMS AND ACCESSORIES. SAMPLES, AS REOUIRED, HAVE BEEN ENCLOSED IN ACCORDANCE WITH YOUR DETAILED SPECIFICATIONS. ONE SAMPLE OF EACH GARMENT IS ENCLOSED FOR YOUR REVIEW. OTHER COLORS AS MAY BE REOUIRED - WHITE. BLUE. TAN etc. FOR ENCLOSED ARTICLES ARE AVAILABLE. BLAUER MFG. CO. INC. HAS ,,!>w SENT A LIGHTWEIGHT JACKET UNDER SEPARATE COVER. THE BLAUER SWEATER IS AVAILABLE WITHOUT SLEEVES AS WELL. IF ADDITIONAL INFORMATION IS REOUIRED, PLEASE DO NOT HESITATE TO CALL ME. JR. PRESIDENT ~fo,~.%--8~ .<fJa/dyand.<fJeuuiIy~ · . J . . li/1-h5 SM"'MfJ.9 L/Jw ~lJf()~dJMtff SvrP~ C. ,qo MINCi>LA (Jvr:. R()~iYN~ ~7s17 p.".~ Per I tern PriceB. ~~. l, Per Item Price . 91.00 Per Item Price ,g,. ryt; Per Item Price 10. <;;"0 Per Item Price 30.00 Per Item Price 13.00 Per I tern Price ~/. 7>. I '3. 'it; Per I tern Price SOUTHOLD TOWN POLICE DEPARTMENT UNIFORM CLOTHING PER ITEM PRICE SHEET Spring/Fall IlS/..llveR ~ 10010 Jacket ,B'8LAI,)~R. W3~G:, Winter Coat Winter Gloves Sweater - Long Sleeve Sweater - Vest Overshoe Boots Raincoat and Cap Cover a-Point Summer & Winter Caps Long Sleeved Shirt - 65% Polyester /35% Rayon-Tropical Navy Blue, Light Blue, White & Tan Per Item Price 1.7.30 Per Item Price ltz.qo Per Item Price JS.Y6 Long Sleeved Shirt - 65% Polyester/35% Cotton-Poplin Navy Blue, Light Blue & White Short Sleeved Shirt - 65% Polyester/35% Rayon-Tropical Navy Blue, Light Blue, White & Tan Short Sleeved Shirt - 65% Polyester /35% Cotton-Poplin Navy Blue, Light Blue & White NEW ADDREec. L;'".:~l QUARTERS STANDARD LAW L,,;~ "UPPL Y CO. Sfitrwr:.;;...:d-,. --_,c 190 MINEOLA AVe. (.iIL<LIS AVE) AOSLVN HEIGHTS. N.V:.115n' 516-484.5892 . I 1'1. e S Per I tern Price ~ Per Item Price 31 'i!?' U? 1-> Per I tern Price I" Per I tern Price :;H <1'S- {o.rllL v.li1t1' II. 1J~3.1S {q({ll- 1A,1~~. /' ~( IV PJI$I()"i1f' Tropical Trousers All-Year Trousers Elastique Trousers ( - # . . NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids,and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee, or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) ....7~ _ (Corporate Titl~) [) , J L (if any) ~{'Mr<1 1I/'r,fOJj Bid on POLICE DEPARTMENT UNIFORM CLOTHING - 199' " . , BID - POLICE DEPARTMENT UNIFORM CLOTHING - 19911 BID OPENING: 11 :00 A.M.. Wednesday. November 3. 1993. Attention: Matthew Greenblatt 10/181. Charles Greenblatt Co.. 34-36 Cain Dr.. Brentwood.N. Y. 11717 231-4010 10/28 2. Standard Law Enforcement. 190 Mineola Ave. Roslyn Hts.. NY 11577 Attn: JOHN 3. II. 5. 6. 7. 8. . . CC'UNTY OF SUFFOLK STATIO OF NEW YORK 55: LEGAL ,NonCE N(.m:CE1O BIDDERS NQTrell.,I,s #EREBY GIvEN hi ~ce with th~prQVisioris 9t Section 103 oftbe ~;MUIlicipal Law, that Sealed ~ will be receiv- ed /ly the 1bwn'Clerk of the Town ,of SoQt1i!lIlI, ,Suffolk County. New" York, at the Southold 'ibwh Clerk's Office, 'llllvD,~;~9!!~ ~ Road, ~thol~,,~ ;YOfk 11971, 1IJ!ti,l 1,1;o!!,1\.M:"WedDesday, N~mbU3,'"3, a,t which time thllY will be ,publicly o~ '!'Iii reacl aloud, for fu~,~ the'J'cnm of SouthOld PciUee DePartment UnIform, C10tblnl for ",lIen- dar year 1994, , S~~fotth~Ponee';, Depa~;.nelit " 'Unifor.n' Clothing, l!Illy be obtained by inter~sted ,bidders at th~ f'....'... "',< '," ., . SoUlhold 'lbwn Clerk's Office, lbwn aau. 53095 Main Road, S!lUlhold,~ York 11971. The lbwn ~ of the lbwnof Southpld reserves the right t!l reject any and all bids 'and to waive any defect orin- f~~many bid should it be cleemed, in the best interest of the lbwn,of Southold to do so. ' AU bids mllst be submitted on the per itetD price listings, conlain,a'NI)Il~,ollusive Bid Certifi\1ll~ ~ marked "BId; OD 'Pollee, Department Uniform CIotblng," and must be signed, and sealed in enve1o)lllS PllPnly addressed to the 1bwn, Clerk, 'Ibwn of Southold, ' 'Ibwn ,Hall, 53095 Main Road, SOllthold, New York 119?I.En~~lope exterior must also ,contain the words "Bid on Poifl;e Department 'Uniform Cio.tJdng:' The bid price shall, not in- clllde any. Federal, State, or Local 1l1x. from which the 'Ibwn of Southold is exempt. Dated: October 15, 1993 J1)DITH T. TERRY SOUTHOLD lOWN CLERK IX-IO/21/93(6) 'atricia Wood, being duly sworn, says that she is the Editor, of THE LONG ISLAND TRAVELER.WATCHMAN, , public newspaper printed at Southold, in Suffolk County; "nIl that the notice of which the annexed is a prinled cory. h,l:, been 'published in silid Long Island Travelcr.Watchmilll nlLc l',lch week ror . . . . , . . . . . . . . . . . . . . .1. . . . .. week. ..J- sue cessively, commencing on the. . . . . , , ,<?2/ , , , . . ' cld'l 01...... ,[J.~~,.., 19.9.),. ~ Sworn to before me I h is . . . , , . . .7?J . . . . , . ' ., day or .;" .. .. . .t?ciLl:!~ '.. , 19 . '13 ~"'"' . . . . . . . . . . . .9:-.~-K~~. , . . ' Notary Public BARBARA A. SCHNEIDER NOTARY PUBLIC, State of New York No, 4806346 Qualified in SuHolk County Cllmmission Expires '/31/'1'( " . STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) . JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 15th day of October ,1993 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971. Legal Notice, Notice to Bidders, Police Department Uniform Clothing for 19911, Bid opening: 11;00 A.M., Wednesday, November 3, 1993, Southold Town Clerk's Office. ~ ---- ~ -/.----~ {/ Judith T. Terry Southold Town Cler . Sworn to before me this 15th day of October, 1993. ~A_.~~ otary ublic UNDA J. COOPER NOlerv Public, State of Naw Yark Ter~~::r~~"=3~ . . LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York 11971, until 11 :00 A.M., Wednesday, November 3. 1993. at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 1994. Specifications for the Police Department Uniform Clothing may be obtained by interested bidders at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York 11971. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price listings, contain a Non-Collusive Bid Certificate, be marked -Bid on Police Department Uniform Clothing", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. Envelope exterior must also contain the words "Bid on Police Department Uniform Clothing". The bid price shall not include any Federal, State, or Local Tax, from which the Town of Southold is exempt. Dated: October 15, 1993. JUDITH T. TERRY SOUTHOLD TOWN CLERK * * * PLEASE PUBLISH ON OCTOBER 21. 1993, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Traveler-Watchman Town Board Members Town Attorneys Police Chief Droskoski Dodge Reports Brown's Letters Town Clerk's Bulletin Board .. ~e;g t:i: - ?-;- / ~_. . ~ C~GAL NOTICE ) , ~ . J'~F;? "ULt/V NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York 11971, until 11 :00 A.M., Wednesday, November 3, 1993, at which time they will be publicly opened and read aloud, for furnishing to the' Town of Southold Police Department Uniform Clothing for calendar year 199/1. Specifications for the Police Department Uniform Clothing may be obtained by interested bidders at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York 11971. The Town Board of the Town of Southold reserves the right to reject' any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price listings, contain a Non-Collusive Bid Certificate, be marked "Bid on Police Department Uniform Clothing", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. Envelope exterior must also contain the words "Bid on Police Department Uniform Clothing". The bid price shall not include any Federal, State, or Local Tax, from which the Town of Southold is exempt. Dated: October 15, 1993. JUDITH T. TERRY SOUTHOLD TOWN CLERK * * * PLEASE PUBLISH ON OCTOBER 21, 1993, AND AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Traveler-Watchman Town Board Members Town Attorneys Police Chief Droskoski Dodge Reports Brown's Letters Town Clerk's Bulletin Board FORWARD ONE (1) TOWN CLERK, TOWN ( ,. ~---r . . . Stanley Droskoski CHIEF OF POLICE POLICE DEPARTMENT, TOWN OF SOUTHOLD PECONIC. NEW YORK. 11958 TELEPHONE EMERGENCYOIAL 911 AOMINISTRATlVE: 516 765.2600 516 734-6022 POLICE DEPARTMENT, TOWN OF SOUTHOLD SPECIFICATIONS FOR POLICE DEPARTMENT UNIFORM CLOTHING I. GENERAL CONDITIONS AND REQUIREMENTS: A. No bid5 will be considered from individuals, firms or corporations in bankruptcy or in the hands of a receiver. B. A substitute for the product specified will be considered when the terms "or equal" are used. The bidder must submit with the bid satisfactory proof that any substitute offered is equal to the standard specified. C. All bids will be F.O.B. destination and include inside delivery. D. No charge shall be made for boxing or packing. E. If any bidder does not fully understand the specifications or conditions here, or is in doubt as to the intention of the same, he shall satisfy himself by inquiry in writing before bidding. After the contract ,has been entered into, the interpretations of the specifications by the Town of Southold shall be binding. II. SUBMITTAL OF BID: A. The bidder shall furnish all the data required on the quantity and specification sheets B. The bid shall be submitted sealed, clearly marked, "POLICE UNIFORM BID" on the outside of the container. III. A. The Town Board of the Town of Southold reserves the right to reject any or all bids which do not comply with the invitation to bidders, the specifications, instructions to bidders, or other herein contained requirements to waive any informality in bids, and to accept the bid which it deems most favorable to the interests of the Town of Southold. B. I t is understood and agreed' that the acceptance of the foregoing bid by the Town of Southold shall therei:;ly constitute a contract between the Town of Southold and the bidder, comprising in its entirety the invitation to bidders, the specifications, the requirements, the instructions to bidders, the terms and conditions, the bid ano the acceptance of the bid by the Town of Southold. ( ,- IV. A. The prices imposed by here. should not include any eXcise~xes any state or municipal government. and lor sales taxes B. The bid,der hereby proposes to furnish al} the necessary uniforms, clothes, linings, buttons, braids and all other m~terials and labor to complete the uniform requirements at and for the price named, according to the specifications that are contained herein and as required by the Town of Southold. C. All bids will be submitted as per "Unit Pricell, per shirt, trousers, etc. D. All garments shall be tailored to each individual to insure proper fit. The necessary measurements and fittings' as required are to be made at the time and place as designated by the Chief of Police. E. Any and all necessary adjustments and alterations shall be made within one week as not to inconvenience the Town of Southold Police Department. F. Delivery of all items shall be made within 30 days after receipt of the measurements. G. The finished garment shall be clean, well made and tailored, pressed, and, be free of any defect which may affect appearance or serviceability., . H. The contractor shall thoroughly inspect the finished garment, etc., for compliance with the Town of Southold specifications prior to inspection by the chief of Police, and prior to delivery to the Town of Southold Police Department for final inspection. I. All materials and workmanship contracted for and ordered under this bid will be subject to acceptance or rejection by the Town of Southold after inspection and/or tests to determine whether or not the materials and work performed by the contractor meet the requirements set forth in the invitation and specifications. J. The Town of Southold will furnish an official emblem to be sewn" on both shoulders of each winter shirt, summer shirt, blouses, jackets, etc. Rank insignia, when required, will be furnished and sewn on by the successful bidder. K. Delivery will be a major factor as consideration in award of this bid. L. Failure of the contractor to supply uniforms as stated within the conditions herein shall result in procurement of items from another source with the additional monies incurred by the Town of Southold charged back to the contractor. M. Primary consideration to awards will be given to bidder's ability to complete all orders within specified time periods. Vendors are' cautioned to note the conditions herein and their ability to fulfill this contract. N. Period of contract: January 1, 1994 to December 31, 1994. o. Female garments must be made, on a female pattern for shirts and trousers. Male trousers altered to fit females will not be acceptable. V. A. Failure to submit samples of all items with bid proposal shall be cause for rejection. ,-2- ' ( . . GENERAL TRIM INSTRUCTIONS GENERAL The following emblems, braid, insignia, chevrons, etc., shall be attached to all uniform coats, shirts and trousers as indicated. They shall conform in style and quality as described in detailed specifications or be equal in all. respects to those in use. They shall be furnished at the bidder's expense except for embroidered departmental shoulder emblem, which will be furnished by the Police Department. LIEUTENANT Shall wear on the prescribed uniform the prescribed band of lustrous black braid, 1 inch wide, placed with its lower edge 3-1/2 inches above the bottom sleeve and on outside seam of trousers from cuff to waistband. SERGEANT Shall wear on each sleeve six (6) inches below the shouldet seam a three (3) stripe prescribed chevron on both sleeves to be in line with the center lower part of the departmental insignia. On the trousers on the outside vertical seam, a black 1/2 inch wide braid, from cuff to waistband. POLICE OFFICER Trousers to have a black 1/4 inch soutache cord on the vertical seam from cuffs to bottom of pocket. -3- ( . . SPRING/FALL JACKET Acrylic back coated shell material for water and wind resistance Fully lined with 100% nylon taffeta 26 inch average length Banded collar for styled appearance Epaulets with "X" stitch Two (2) pleated patch pockets Panel front construction with two (2) set-in handwarmer pockets Inside breast patch pocket Bartacks at zipper base and pocket corners Shirred elastic waistband Two (2) button adjustable cuff Solid brass zipper Badge tab with metal eyelets sewn on Gun belt tab COLOR: Navy Blue WINTER COAT Hip-length jacket - Tufnyl outershell, zip out Quilted Thinsulate liner (200-gram torso, 100-gram sleeves, quilted to nylon taffeta) Two-piece collar Two-piece sleeve Leather trim on slash pocket welts and sleeve hems Heavy-duty two-way front zipper 12 inch side vent zippers Permanent nylon taffeta lining Detachable pile collar and upper inside hanging pockets with flaps 30 inches long COLOR: Police Blue ,-Ij- ( . . W!NTER GLOVES Black leather with Thinsulate liner permanently sewn into gloves. SWEATER - LONG SLEEVE Commando style V-neck wool sweater, 100% virgin wool - 2 x 2 rib knit design with durable reinforcement patches on shoulders and elbows - no epaulets, with badge patch. COLOR: Police Blue. SWEATER-VEST Commando style sleeveless version of V-neck commando sweater, 100% 'virgin wool - 2 x.2 rib knit design with durable reinforcement patches on both shoulders - no epaulets, with badge patch. COLOR: Police Blue. OVERSHOE BOOTS 17 inch mud/slush overshoe - full cut, pull-over boot. Full lined, adjustable buckle strap. Sure-grip knurled sole, heel. COLOR: Black. RAINCOAT AND CAP COVER Blauer full-length reversible orange/black raincoat - Model 733, with patching cap cover. -5- . . . 8-POINT SUMMER & WINTER CAPS Summer Cap - 8-point style - cane band covered with blacl5. perforated braid. COLOR: Blue Tropical. Winter Cap - 8-point style - band of self material - Two (2) rows top and bottom black soutache. COLOR: Black Serge. -6- . . LONG SLEEVED SHIRT - 65% POLYESTERf35% RAYON. TROPICAL WEAVE. COLORS: NAVY BLUE. LIGHT BLUE. WHITE & TAN. TAILORING: It is imperative that this garment be constructed according to the principles set forth in the specifications.. All stitches must be of the proper tension and size so as to avoid puckering after the shirt has been laundered and to give best durable press performance. All sewing shall be with dacron core thread to match shirt fabric. The collar and cuffs are to be single stitched 1/4" from edge. The pockets and flaps shall be single stitched on the edge. SHIRT MATERIAL: 65% Polyester. 35% Rayon. Tropical Weave. Weight: 10.5 to 11 oz. per linear yard. Construction: 50 warp x 40 filling yarns per square inch. All yarns 10/1 singles. Tensile Strength: 130 Ibs.-warp x 100 Ibs.-filling. Tear Strength: 10.2 Ibs.-warp x 8.3 Ibs.-fiIling. CREASING: Pockets and pocket flaps to be die creased to give uniform shape and size. COLLAR: The shape and style of both leaf and stand shall conform to the TT89 Collar. The points, medium spread. are to be approximately 3" in length. The back of the stand is to measure 1-1/2". The leaf shall be made of four pieces; two pieces of self cloth. one whole lining, and one piece of strip lining which is to be fused to collar lining. Both pieces of lining to be fused to top collar. (Navy blue and brown shades to have Dacron lining. no top fusinq.) Permanent collar stays of proper length are to be sewn through bottom leaf. The stand shall fasten with one button. I d d' k b d f h" nnerstan an mner yo e to e ma e 0 matc mg 65% Dacron Polyester/35% Combed Cotton. 4.2 ounce per square yard. 106 X 58. SLEEVES: To be straight and whole. The cuffs are to be 2-] /8" in width to fasten with two buttons. There is to be a single stitch ] / 16" from top of cuff. The sleeve opening shall measure 4-] /8" from top of the cuff. The top facing for this opening is to be 1-1/4" wide. and the bottom facing to finish about 1 /2" wide. Button is to be placed on sleeve opening with corresponding button- hole. -]- --- - , FRONT: BACK: POCKETS: FLAPS: FLAP CLOSURE: BADGE TAB: SHOULDER STRAPS: . . The sleeves must be secured to the body of the shirt by means of a merrow stitch with a safety stitch so as to properly strengthen the stitch. The same stitch must be used on the side closing seams as well. The front shall have a center facing 1-1/2" wide extending from the collar stand to bottom of shirt and be made of the same material as shirt fabric with two rows of stitching 7/8" apart. The center front shall contain six (6)' vertical Reece buttonholes paced 3/4" from edge and 3-1/2" apart. The button stand, 7/8" wide, shall be self-lined and placed on right side extending from collar stand to bottom of shirt. Buttons shall be securely attached to the button stand and shall correspond to the buttonholes on the center faci ng. There is to be yoke composed of an outer piece of the same material as the basic shirt, and an inner piece of poplin. To have two breast pockets with mitred corners to finish 5-5/8" wide and 6" long. The left breast pocket to have a pencil compartment about 1-1/4" wide. Both pocKets to have 1-1/2" box stitching top and bottom to prevent spreading. To have two scalloped flaps to finish 5-3/4" in length, 2- 3/4" in width at center, and 2-1/2" in width at sides. Flaps to be secured to front of shirt with two rows of stitching approximately 1/4" above top of pocket. The left flap to have a pencil opening about 1-1/2" in width. Flaps to be interlined. There will be a matching button and a buttonhole sewn on the flap. The side points of the flaps are to be secured to the pockets by means of velcro fasteners sewn onto the flaps and pockets. To be reinforced on inside of the shirt by means of a strip of material 1-1/2" wide stitched and folded so that no raw edges show. The reinforcement strip is to extend from the flap setting stitch to the joining seam at the front of the yoke. To have two small (horizontal) buttonholes, 1- 1/4" apart with the bottom. buttonhole 1-1/2" above top of left flap. The shoulder straps shall be pointed at the end toward the neck. of the shirt. The other end shall be sewn in sleeve head seam. The pointed ends shall be fastened with one matching button. The straps shall measure 2" at sleeve and taper to 1-3/8". Straps to be set about 1/2" from the collar. Shoulder straps shall be box stitched to shoulders with row of cross stitching 2" from sleeve head seam. -8- --I . . PERMANENT CREASES: Shirt to have five (5) permanent military creases; which are to be applied via a pneumatically controlled application of silicon sealant, so as to give permanency to the creases for the life of the garment. One. crease in each front extending from hem to joining seam. Three(3) vertical creases in back; middle crease on center back line; side back creases spaced equally from center crease. COLLAR STAYS: The collar stays shall be of good quality Stalar vinyl, 2- 3/4" in length and 3/8" wide. INTERLINING: Top center to be lined with 52 Pellon. Flaps to be 6800 crease and tack. Bands and cuffs to be 3.75 weight mellopress. SIZE MARKING: Neck size and sleeve length shall be marked with indelible ink on a size loop attached to basic label in yoke and on outside of left front tail. BUTTONS: All buttons shall be made from thermo-setting polyester material and must match fabric. PRESSING AND PACKING: Shirts shall be carefully pressed by hand in first class manner and individually packed in polyethylene bags. Shirts to be shipped in strong boxes so as not to be damaged in shipment. Shirts to be packed two to a box with the sizes marked on the outside of the box at the one end. All shirts to be Union made and to carry the Union label. ************************************************************************************* FINISHED DIMENSIONS: Neck Size: 14 14.5 15 15.5 16 16.5 17 17 .5 18 18.5 19 Chest: 39 41 43 45 47 49 51 53 55 57 59 Waist: 34 36 38 40 42 44. 46 49 52 54 57 Note: Navy Blue shirt to be made to accommodate removable metal buttons on shoulder straps and pocket flaps. -'1- . . LONG SLEEVED SHIRT - 65% DACRON POLYESTER/35% COMBED COTTON, POPLIN WEAVE. COLORS: NAVY BLUE, LIGHT BLUE & WHITE. TAILORING: SHIRT MATERIAL: COLLAR: SLEEVES: It is imperative that this garment be constructed according to the principles set forth in the specifications.. All stitches must be of proper tension and size so as to avoid puckering after shirt has been laundered, and to give best durable press performance. The front and back of t he shirt shall be cut perpendicular to the selvage so as to minimize puckering on military stitching. All sewing shall be with dacron core cotton wrapped thread to match shirt fabric. The collar is to be single stitched 1/4" from edge. The pockets and flaps shall be single stitched on the edge. Fabric to be #2174 Open Weave Poplin, 65% Dacron Polyester/35% Combed Cotton, finest vat dye. Fabric must be sanforized and mercerized with permanent press finish and a soil release finish. The fabric must meet or exceed the following characteristics: Finished Count: 110 x 52 Finished Weight: Tensile Strength: 4.4 oz./sq. yd. Warp: 170 Ibs. Fill: 72 Ibs. Tear Strength: Warp: Fill: 3,450 grams 1,900 grams The shape and style of both leaf and stand shall conform to the TT89 Collar. The points, medium spread, are to be approximately 3" in length. The back of the stand is to measure 1-1/2". Permanent collar stays of proper length are to be sewn inside collar so that no stitches are made through bottom leaf. The stand. shall fasten with one button. The leaf shall be made of four pieces: two pieces of self cloth, one whole lining, and one piece of strip lining which is to be fused to collar lining. Both pieces of lining to be fused to top colla r. The band to be lined with 376 weight mellopress interlining. To be straight and whole. The cuffs are to be 2-5/8" in width and to fasten with two buttons. There is to be a single stitch 7/16" from top of cuff. Cuffs to be constructed of 375 weight mellopress interlining. The sleeve opening shall measure 4-7/8" from top of cuff. The top facing for this opening is to be 1-1/4" wide, and the bottom facing to finish about 1/2" wide. One button is to be placed on sleeve opening with corresponding buttonhole. -10- FRONT: BACK: POCKETS: FLAPS: FLAP CLOSURE: BADGE TAB: SHOULDER STRAPS: . . The sleeve must be secured to' the body of the shirt by means of a merrow stitch with a safety stitch so as to properly strengthen the seam. This same stitch must be used on the side closing seams as, well. The' center facing shall be 1-1/2" wide, made of the same material as the shi rt body, with two rows of stitching 7/8" apart. The center facing on the left side of the shirt shall contain six (6) vertical buttonholes placed 3/4" from the edge, and 3-1/2" apart. The buttonstand shall be 1-1/4" wide, on the right side, extending from the collar stand to the bottom of the shirt. Six (6) buttons shall be securely attached to the buttonstand, and shall correspond to the buttonholes in the center front. To have double yoke of basic shirt material. There shall be two pockets, with mitred corners, 5-5/8" wide and 6" deep. There shall be a pencil stitch in the right side of the left pocket, 1-1/4" wide. Both pockets to have a 1-1/2" box pleat stitched top and bottom to prevent spreading. ' To have two scalloped flaps to finish 5-3/4" in length, 2- 3/4" in width at center and 2-1/2" in width at sides. Flaps to be secured to front of shirt with two rows of stitching approximately 1/4" above top of pocket. The left flap to have a pencil opening about 1-1/2" in width. There will be a matching button and buttonhole sewn on the flap. To be lined with 6800 crease and tack interlining. The side points of the flaps are to be secured to the pockets by means of velcro fasteners sewn onto the flaps and pockets. To be reinforced with a strip of material 1-1/2" wide, turned and stitched so that no raw edges are showing on the inside of the shirt. This strip is to be securely caught in the shoulder joining seam and the flap setting stitch. There are to be two horizontal buttonholes 1-1/4" apart, with the bottom buttonhole 1-1/2" above the left flap. The shoulder straps shall be pointed at the end towards the collar of the shirt and shall be fastened with one button. The other end shall be secured in the sleeving seam. Shoulder straps shall measure 2" at sleeve head and taper to 1-3/8" at button end. The pointed ends shall be fastened with one': button. The shoulder straps shall be box stitched 2" from the sleeve head, with a single stay stitch, with a diagonal stitch from each end of the stay stitch to the' sleeve head'seam. Straps to be set about 1/2" from collar. I -11-, ( ----.-- . . PERMANENT CREASES: Shirt to have permanent military creases. Creases to be stitched in shirt only, not thru pockets and flaps. One crease in each front extending from hem to joining seam. Three (3) vertical creases in back; middle crease on center back line; 'side back creases spaced equally from 'center crease. BUTTONS: COLLAR STAYS: SIZE MARKING: PRESSING AND PACKING: All buttons to be made from thermo-setting polyester material and shall match shirt fabric. The collar stays shall be of good quality Stalar vinyl, 2- 1/2" in length and 3 /8" in width. Size and sleeve length shall be marked with black indelible ink on a size loop attached to basic label and on out side of left front tail. Shirts shall be carefully pressed by hand in .first class manner. Shirts shall be packed four to a box with. sizes marked on the outside of the box at one end. All shirts to be Union made and assembled in the U.S.A. ************************************************************************************* Size 14 Chest: 40 Waist: 36 14.5 42 38 FINISHED DIMENSIONS: 15 17 18.5 17 .5 18 15.5 16 16.5 44 46 58 48 50 52 54 56 40 42 53 55 44 46 48 50 -,12- ( . . SHORT SLEEVED SHIRT - 65% POLYESTER/35% RAYON, TROPICAL WEAVE. COLORS: NAVY BLUE, LIGHT BLUE, WHITE & TAN.. TAILORING: SHIRT MATERIAL: CREASING: COLLAR: SLEEVES: It is imperative that this garment be constructed according to' the principles set forth in the specifications. All stitches must be of the proper tension and size .so as to avoid puckering after the shi.rt has been laundered and to give best durable press performance. All sewing shall be with dacron core thread to match shirt fabric. The collar and cuffs are to be single stitched 1/4" from edge. The pockets and flaps shall be single stitched on the edge. 65% Polyester 35% Rayon Tropical Weave. Weight: 10.5 to 11 oz. per linear yard. Construction: 50 warp x 40 filling yarns per square inch. All yarns 10/1 singles. Tensile Strength: 130 Ibs.-warp x 100 Ibs.-filling. Tear Strength: 10.2 Ibs.-warp x 8.3 Ibs.-filling Pockets and' pocket flaps to be die creased to give uniform shape and size. Convertible collar shall be one piece and to measure 3-1/4" long at points and 1-5/8" wide at back. The collar shall be made with permanent collar stays. There must be tie space of approximately 1 /4" when the collar is buttoned. The collar is to be constructed of two plies of basic material and one ply of 0331 top fuse lining. Collar stay to be attached to bottom collar. (Navy blue and brown shades to have Dacron lining, no top fusing.) Inner stand and inner yoke to be made of matching 65% Dacron Polyester/35% Combed Cotton, 4.2 ounce per square yard, 106 x 58. Sleeves are to be straight and whole and have a 1" hem. These shall be graded in length so as to finish from the shoulder seam as follows: Size 14 and 14/12 15, 15-1/2 and 16 16-1/2 " and above Finished Length 9-1/2" 10" 10-1/2" The sleeves must, be secured to the body of the shirt by means of a merrow stitch with a safety stitch so as to properly strengthen the stitch. The same stitch must be used on the side closing seams as well. -13- ( . . FRONT: Each front shall have a facing 3" in width extending from neckline to bottom of shirt provided by a turnunder of material. The left front shall also have a lined box pleilt 1-1/2" wide finished, running full length of the shirt and shall be topstitched 1/4" from both edges. The center front shall contain six (6) vertical buttonholes paced 3/4" from edge and 3-1/2" apart. BACK: There is to be yoke composed of an outer piece of the same material as the basic shirt, and an inner piece of poplin. POCKETS: To have two breast pockets with mitred' corners to finish 5-5/8" wide and 6" long. The left breast pocket to have a pencil compartment about 1-1/4" wide. Both pockets to have 1-1/2" box stitching top and bottom to' prevent spreading. FLAPS: To have two scalloped flaps to finish 5-3/4" in length, 2- 3/4" in width at center, and 2-1/2" in width at sides: Flaps to be secured to front of shirt with two rows of stitching approximately 1 /4" above top of pocket. The left flap to have a pencil opening about 1-1/2" in width. Flaps to be interlined. There will be a matching button and a. buttonhole sewn on the flap. FLAP CLOSURE: The side points of the flaps are to be secured to the pockets by means of velcro fasteners sewn onto the flaps and pockets. BADGE TAB: To be reinforced on inside of the shirt by means of a strip of material 1-1/2" wide stitched and folded so that no raw edges show. The reinforcement strip is to extend from the flap setting stitch to the joining seam at the front of the yoke. To have two small (horizontal) buttonholes, 1- 1/4" apart with the bottom buttonhole 1-1/2" above top of left flap. SHOULDER STRAPS: The shoulder straps shall be pointed at the end toward the neck of the shirt. The other end shall be sewn in sleeve head seam. The pointed ends shall be fastened with one matching button. . The straps shall measure 2" at sleeve and taper to 1-3/8". Straps to be set about 1 /2" from the collar. Shoulder straps shall be box stitched to shoulders with row or cross stitching 2" from sleeve head seam. PERMANENT CREASES: Shirt to have five (5) permanent military creases, which are to be applied via a pneumatically controlled application of silicon sealant, so as to give permanency to the creases for the life of the garment. One crease in each front extending from hem to joining seam. Three (3) vertical creases in back; middle crease on center back line, side back creases spaced equally from center crease. COLLAR STAYS: The collar stays shall be of good quality Stalar vinyl, 2- 3/4" in length and 3./8" wide, 14 mil. -14- ( t- . . INTERLINING: Top center to be lined with 52 Pellon. Flaps to be 6800 crease and tack. SIZE MARKING: Neck size shall be marked with black indelible ink on a size loop attached to basic label in yoke on outside of left front tail. BUTTONS: All buttons shall be made from thermo-setting polyester material and must match fabric. PRESSING AND PACKING: Shirts shall be carefully pressed by hand in first class manner and individually packed in polyethylene bags. Shirts to be shipped in strong boxes so as not to be damaged in shipment. Shirts to be packed two to a box with the sizes marked on the outside of the box at the one end. All shirts to be Union made and to carry the Union label. ************************************************************************************* FINISHED DIMENSIONS: Neck Size: 14 14.5 15 15.5 16 16.5 17 17.5 18 18.5 19 Chest: 39 41 43 45 .47 49 51 53 55 57 59 Waist: 34 36 38 40 42 44 46 49 52 54 57 Note: Navy. Blue shirt to be made to accommodate removable metal buttons throughout. -15- . . e. SHORT SLEEVED SHIRT - 65% DACRON POLYESTER/35% COMBED COTTON, POPLIN WEAVE. COLORS: NAVY BLUE, LIGHT BLUE & WHITE. TAILORING: SHIRT MATERIAL: COLLAR: SLEEVES: FRONT: BACK: It is imperative that this garment be constructed according to the principles set forth in the specifications.. All stitches must be of proper tension and size so as to avoid puckering after shirt has been laundered,' and to give best durable press performance. The front and back 'of the shirt shall be c;ut perpendicular to the selvage so as to minimize puckering on military stitching. All sewing shall be with dacron core cotton wrapped thread to match shirt fabric. The collar is to be single stitched 1/4" from edge. The pockets and flaps shall be single stitched on the edge. Fabric to be #2174 Open Weave Poplin, 65% Dacron Polyester/35% Combed Cotton, finest vat dye. Fabric must be sanforized and mercerized with permanent press finish and a soil release finish. The fabric must meet or exceed the following characteristics: Finished Count: Finished Weight: Tensile Strength: 11 0 x 52 4.4 oz./sq. yd. Warp: 170 Ibs. Fill: 72 Ibs. Tear Strength: Warp: Fill: 3,450 grams 1,900 grams Convertible collar shall be one piece and to measure 3-1/4" long at points and 1-5/8" wide at back. The collar shall be made with permanent collar stays. There must be tie space of approximately 1/4" when thc- collar is buttoned. Collar to be lined with 100% Dacron. Sleeves are to be straight and whole with 1" hem and shall finish 9-1/2" in length. The sleeve must be secured to the body of the shirt by means of a merrow stitch with a safety stitch so as to properly strengthen the seam. This same stitch must be used on the side closing seams as well. Each front shall have a facing 3" in width extending from neckline to bottom of shirt provided by a turnunder of material. The left front shall also have a lined box pleat 1-1/2" wide finished, running full length of the shirt and shall be topstitched 1/4" from both edges. The center front shall contain six (6) vertical buttonholes placed 3/4" from edge and 3-1/2" apart. To have double yoke of basic shirt material. -16- , . . POCKETS: There shall be two pockets, with mitred corners, 5-5/8" wide and 6" deep. There shall be a pencil stitch in the right side of the left pocket, 1-1/U." wide. Both pockets to have a 1-1/2" box pleat stito::hed top and bottom to prevent spreading. FLAPS: To have two scalloped flaps to finish 5-3/U." in length, 2-3/U." in width at center and 2-1/2" in width at sides. Flaps to be secured to front of shirt with two rows of stitching approximately 1/U." above top of pocket. _The left flap to have a pencil opening about 1-1/2" in width. There will be a matching button and a buttonhole sewn on the flap. Flaps to be lined with 6800 crease and tack interlining. FLAP CLOSURE: The side points of the flaps are to be secured to the pockets by means of velcro fasteners sewn onto the flaps and pockets. BADGE TAB: To be reinforced with a strip of material 1-1/2" wide, turned and stitched so that no raw edges are showing on the inside of the shirt. This strip is to be securely caught in the shoulder joining seam and the flap setting stitch. There are to be two horizontal buttonholes 1-1/U." apart, with the bottom buttonhole 1-1/2" above the left flap. - SHOULDER STRAPS: The shoulder straps shall be pointed at the end towards the collar of the shirt and shall be fastened with one button. The other end shall be secured in the sleeving seam. Shoulder straps shall measure 2" at sleeve head and taper to 1-3/8" at button end. Shoulder straps to be set about 1/2" from collar. Straps shall be box stitched to shoulders with row of cross stitching 2" from sleeve head seam, and diagonally across from each end of seam to the sleeve head seam. PERMANENT CREASES: Shirt to have permanent military creases. Creases to be stitched in shirt only, not thru pockets and flaps. One crease in each front extending from hem to joining seam. Three (3) vertical creases in back; middle crease on center back line; side back creases spaced equally from center crease. BUTTONS: All buttons to be made from thermo-setting polyester material and shall match shirt fabric. COLLAR STAYS: The collar stays shall be of good quality Stalar vinyl, 2- 1/2" -in length and 3/8" in width. SIZE MARKING: Size shall be marked with black indelible ink on a size loop attached to basic label in yoke and on outside of left front tail. -17- . . PRESSING AND PACKING: . e. Shirts shall be carefully pressed by hand in first class manner. Shirts to be shipped in strong boxes so as not to be damaged in shipment. Shirts to be packed four to a box with sizes marked on the outside of the box at one end. All shirts to be Union made .and to carry the Union label. *****************************~******************************************************* Size: Chest: Waist: SMA LL FINISHED DIMENSIONS MEDIUM LARGE XX-LARGE X-LARGE 41 45 49 53 57 37 41 45 50 54 -18- " FABRIC: DESIGN: POCKETING: POCKET DESIGN: . . TROPICAL TROUSERS CONTENT: 65% DACRON/35% RAYON POST CURED FABRIC. WEIGHT: 6.0 OZ./SQ. YARD. WEAVE: TROPICAL. YARDS/lNCH: WARP - 60/FllLlNG - 48 BREAKING STRENGTH: WARP - 150 lBS. /FllLlNG - 130 lBS. TEAR STRENGTH: WARP - 7 lBS. /FllLlNG - 6 lBS. COLOR: NAVY BLUE. Trouser shall be manufactured from a men's uniform trouser pattern. The trouser styling shall incorporate a plain front and straight leg bottoms. The trouser will have two straight side pockets, two hip pockets, a watch pocket and two club pockets, one below each hip pocket. The pocketing shall be 70% Polyester/30% Cott, 2.9 oz. per square yard (60" width) with a minimum 78 x 64 count. Pocketing must have a durable press finish and the color of the pocketing must be black. The two side pockets will have a minimum opening of 6- 1/2" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Side pockets shall have firm straight bartacks. at top and bottom of pocket openings. Triangle bartacks are unacceptable. Pockets shall be constructed using the stitch, turn, and topstitch method. Pocket facings shall be made of the basic fabric and measured a minimum of 1-1/2" from the bottom of the pocket opening. The two (2) hip pockets shall have a minimum opening of 5-1/2" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Hip pockets shall be constructed using the double welt method on a REECE PW Machine. The welts shall be finished in such a manner that there is no topstitching (topstitched hip pocket welts shall be cause for rejection). The corners of the hip pocket openings shall have firm straight bartacks for reinforcement (triangle bartacks are unacceptable). Hip pocket facings to be made of basic fabric and have a minimum depth of 3/4". The left hip pocket shall have a centered tab made of basic cloth inserted into the top welt with bartacks at the top and bottom of the tab to form an opening for a button. A button shall be located below the bottom welt corresponding in location with the tab. The watch pocket shall be located on the right front dropped 3" below bottom of waistband and placed 2-1/2" from pocket opening. This pocket shall have a minimum opening of 3-1/2" and depth of 4". The front of the pocket shall be made of pocketing fabric and the back of -19- , . . the pocket shall be made of basic fabric and the two pieces are securely stitched together. Each corner of the pocket opening shall have firm straight bartacks. Triangle bartacks are unacceptable. There shall be club pockets located 4-1/2" (plus or minus 1/4") below each hip pocket. The club pockets shall be on line with the outside edge of each hip pocket with a minimum opening of 3-1/2" and a minimum depth of 10". Pocketing material to. be the same as side and hip pockets. Club pockets shall be constructed using .the double welt method on a REECE PW Machine and finished in such a manner that there is no topstitching (topstitched club pockets shall be cause for rejection). The corners of the club pockets shall have firm straight bartacks for reinforcing strength. WAISTBAND: The waistband shall. be constructed using the "closed method" and shall measure 2" wide when finished. The waistband curtain is to be made of the same fabric and color as the pocketing material and must be attached to the trouser with a Rocap Machine. The waistband must contain 3/4" wide BAN-ROL to prevent roll over and have three (3) strand Snugtex to keep shirts tucked in.. The waistband closure shall be accomplished with a crush-proof hook and eye. The hook and eye shall be reinforced with stays made of a non-woven fabric that are anchored by the topstitching for the fly facing and curtain. This topstitching must be to the top of the waistband. There is to be topstitching 1/16" below the waistband seam for added strength. FLY: BELT LOOPS: Trouser shall have a metal memory lock ziper. There shall be a French Fly tab closure on the inside of the right fly. The tab shall be double ply made of the basic cloth (tabs made of pocketing material or a "grown on" French Fly will be cause for rejection). The right fly shall be lined with the sal)1e fabric as the waistband curtain and pocketing. The fly lining shall be sewn to the left fly below the zipper in a neat and durable manner. A button shall be located on the left fly corresponding with the French Fly tab to provide a clean and comfortable closure. There shall be a firm straight bartack at the bottom of the fly going through the zipper tape. The crotch shall be lined in front. There shall be a minimum of seven 3/4" wide interlined belt loops. All loops (except for the back center loop) must be sewn into the bottom of the waistband ("dropped" belt loops are cause for rejection) and the top of the belt loops shall be caught into the waistband curtain seam with a rocap machine. The bottom of the center back loop shall be tacked to the trouser and the top of the loop tacked to the outside of the waistband. -20- --. . . BRAID: There shall be a 1/4" black polyester tubular braid sewn on top of the side seams starting at the bottom of. the pocket opening and extending the full length of the trouser leg. STITCHING, PRESSING & FINISHING: Trouser stitching must be shaped. Trouser must be stitched with matching thread and all to show must be 1 0-11 stitches per inch. . Trouser neatly pressed on Hothead Presses and properly Outseams and inseams must be pressed open. must be cleaned and finished to eliminate loose threads. LABELS : Trouser must have a care label permanently affixed that also indicates the size. A paper ticket showing the size, fabric content, cut number, and WPL number must be on the outside of the waistband. STOCK SIZES: Trouser must be available in the following stock sizes: REGULAR RISE: 28 - 50 (EVEN ONLY OVER.38) All trousers to be Union made and to carry the Union label. -21- ( . FABRIC: DESIGN: POCKETING: POCKET DESIGN: . . ALL-YEAR TROUSERS 13-13 1/2 OZ./LlNEAR YARD (60" WIDTH) 55% DACRON/45% wooL SERGE, TWO PLY WARP AND FILLING WITH A BREAKING STRENGTH OF 120 LBS. IN THE WARP AND 100 LBS. IN THE FILLING. COLOR: DARK NAVY BLUE. Trouser shall be manufactured from a men'.s uniform trouser pattern. The trouser styling shall incorporate a plain front and straight leg bottoms. The trouser will have two straight side pockets, two hip pockets, a dropped watch pocket and two club pockets, one below each hip pocket. The pocketing shall .be 70% Polyester /30% Cotton, 2.9 oz. per square yard (60" width) with a minimum 78 x. 64 count. Pocketing must have a durable press finish and the. color of the pocketing must be black. The two side pockets will have a minimum opening of 6- 1/4" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Side pockets shall have firm straight bartacks at top and bottom of pocket openings (use of triangle bartacks will be cause for rejection). Pockets shall be constructed using the stitch, turn, and topstitch method. Pocket facings shall be made of the basic fabric and measure a minimum of 1-1/2" from the bottom of the pocket opening. The two hip pockets shall have a minimum openir:lg of 6- 1/4" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Hip pockets shall be constructed using the double welt method on a REECE PW machine and the welts shall be finished in such a manner that there is no topstitching (topstitched hip pocket welts shall be cause for rejection). The corners of the hip pockets shall have firm straight bartacks for' reinforcing strength. Use of triangle bartacks will be cause for rejection. The left hip pocket shall have a centered tab made of basic cloth inserted into the top welt with bartacks at the top and bottom of the tab to form an opening for a button. A button shall be located below the bottom of welt corresponding in location with the tab. The watch pocket shall be located on the right front 3" below the waistband. This pocket shall have a minimum opening and depth of 2-3/4". The front of the pocket shall be made of pocketing fabric and the back of the pocket shall be made, of basic fabric and the two pieces are securely stitched together. Each corner of the pocket opening shall have ,firm straight bartacks. -22- . ( \.;' . . . There shall be club pockets located 3-1/4" (plus or minus 1/4") below each hip pocket. The club pockets shall. be 1-1/4" (plus or minus 1/4") from the sideseam with a minimum opening. of 3-1/4" and a minimum depttl of 1/4". Pocketing material to be the same as side and hip pockets. Club. pockets shall be constructed using the double welt method on a REECE machine and finished in such a. manner that there is no topstitching (topsHtched club pockets shall be cause for rejection). The corners of the club pockets shall have firm straight bartacks for reinforcing strength. Use of triangle bartacks will be cause for rejection. WAISTBAND: The waistband shall be constructed using the "closed method" and shall measure 2" wide when finished. The waistband curtain is to be made of the same fabric and color as the pocketing material and must be attached to the trouser with a zig-zag stitch. The waistband must contain BAN-ROL to prevent roll over and have three strand. snugtex to keep shirts tucked in. The waistband closure shall be accomplished with a crushproof hook and eye. The hook and eye shall be reinforced with stays made of non- woven fabric that are anchored by the topstitching for the fly facing and curtain. This topstitching must be to the top of the waistband. The waistband shall be set on the closed using a lockstitch (use of a chainstitch is unacceptable) to stitch in the band seam through the outer fabric and the waistband curtain. The waistband must be topstitched 1/16" below the waistband seam for added strength. FLY: Trouser shall have a metal memory lock zipper. There shall be a French Fly tab closure on the inside of the right fly. The tab shall be double ply made of the basic cloth (tabs made of pocketing material or a "grown on" French. Fly will be cause for rejection). The right fly shall be lined with the same fabric as the waistband curtain and pocketing. The fly lining shall be sewn to the left fly below the zipper in a neat and durable manner. A button shall be located on the left fly corresponding with the French Fly tab to provide a clean and comfortable closure. Ther.e shall be a firm straight bartack at the bottom of the fly going through the zipper tape. BELT LOOPS: There shall be a minimum of seven 3/4" wide interlined belt loops. All loops (except for the back center loop) must be sewn into the bottom of the waistband ("dropped" belt loops are cause for rejection) and the top of the belt loops shall be caught into the waistband curtain seam with a rocap machine. The bottom of the center back loop shall be tacked to the trouser and the top of the loop tacked to the outside Of the waistband. BRAID: The trouser shall have 1/4" black tubular braid on the sideseams from the bottom of the side pockets to the bottom of the trouser legs. .;.23- ( . . . STITCHING, PRESSING & FINISHING: Trouser stitching must be shaped. Trouser must be stitched with matching thread and all to show must be 10-11 stitches per inch. Trouser neatly pressed on Hothead Presses and properly Outseams and inseams must be pressed open. must be cleaned and finished to eliminate loose threads. LABELS : Trouser must have a care label permanently affixed that also indicates the size. A paper ticket showing the size, fabric content, cut number, and WPL number must be on the outside of the waistband. STOCK SIZES: Trouser must be available in the following stock sizes: REGULAR RISE: 28 - 50 (EVEN ONLY OVER 38) SHORT RISE: 28 - 40 (EVEN ONLY) All trousers to be Union made and to carry the Union label. -24- ( - . FABRIC: DESIGN: POCKETING: POCKET DESIGN: . . ELASTIQUE TROUSERS 12-12 1/2 OZ./L1NEAR YARD (60" WIDTH) 100% TEXTURIZED POLYESTER WITH A PERMANENT WASHABLE AND DRY CLEANABLE MOISURE TRANSPORT /SOIL RELEASE SYSTEM. COLOR: DARK NAVY BLUE. Trouser shall be manufactured from a men's uniform trouser pattern. The trouser styling shall incorporate a pl.ain front and straight leg bottoms. The trouser will have two straight side pockets, two hip pockets, a watch pocket and two club pockets, one below each hip pocket. The pocketing shall be 70% Polyester/30% Cotton, 2.9 oz. per square yard (60" width) with a minimum 78 x 64 count. Pocketing must have a durable press finish and the color of the pocketing must be black. The two side pockets will have a minimum opening of 6- 1/4" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Side pockets shall have triangle bartacks at top and bottom of the pocket opening. Side pockets shall have triangle bartacks at top and bottom of pocket openings. Pockets shall be constructed using the stitch, turn,. and topstitch method. Pocket facings shall be made of the basic fabric and measure a minimum of 1-1/2" from the bottom of the pocket opening. The two hip pockets shall have a minimum opening of 5- 1/2" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Hip pockets shall be constructed using the double welt method on a REECE PW machine and the welts shall be finished in such a manner that there is no topstitching (topstitched hip pocket welts shall be cause for rejection). The corners of the hip pockets shall have triangle bartacks for reinforcing strength. The left hip pocket shall have a centered tab made of basic cloth inserted into the top welt with bartacks at the top and bottom of the tab to form an opening for a button. A button shall be located below the bottom of welt corresponding in location with the tab. The watch pocket shall be located on the right front at the waistband. This pocket shall have a minimum opening and depth of 2-3/4". The front of the pocket shall be made of pocketing fabric and the back of the pocket shall be made. of basic fabric and the two pieces are securely stitched together. Each corner of the pocket opening shall have firm straight bartacks. -25- . . . There shall be club pockets located 3-1/4" (plus or minus 1/4") . below each hip pocket. The club pockets shall be 1-1/4" (plus or minus 1/4") from the sideseam with a minimum opening of 3-1/4" and a mfnimum depth of 8-1/4". Pocketing material to be the same as side and hip pockets. Club pockets shall be constructed using: th!:! dOl/pie welt method on a REECE PW machine and fini.shed, jn. such a manner that there is no topstitching (topstitched club pockets shall be cause for rejection). The corners of the club pockets shall have triangle bartack!t for reinforcing strength. WAISTBAND: The waistband shall be constructed using the "closed method" and shall measure 2" wide when finished. The waistband curtain is to be made of the same fabric and color as the pocketing material and must be aattached to the trouser with a zig-zag stitch. The waistband must contain BAN-ROL to' prevent roll over and have three strand snugtex to keep shirts tucked in. The waistband closure shall be accomplished with a crushproof hook and eye. The hook and eye shall be reinforced with stays made of a non-wove fabric that are anchored by the topstitching for the fly facing and curtain. This topstitching must be to the top of the waistband. The waistband shall oe set on and closed using a lockstitch (use of a chainstitch is unacceptable) to stitch in the band seam through the outer fabric and the waistband curtain. FLY: Trouser shall have a metal memory lock zipper. There shall be a French Fly tab closure on the inside of the right fly. The tab shall be double ply made of the basic cloth (tabs made of pocketing material or a "grown on" French Fly will be cause for rejection). The right fly shall be lined with the same fabric as the waistband curtain and pocketing. The fly lining shall be sewn to the left fly below the zipper in a neat and durable manner. A button shall be located on the left fly corresponding with the French Fly tab to provide a clean and comfortable closure. There shall be a firm straight bartack at the bottom of the fly going through the zipper tape. BELT LOOPS: There shall be a minimum of seven 2" wide Tunnel style belt loops. All loops (except for the back center loop) must be sewn into the bottom of the waistband ("dropped" belt loops are cause for rejection) and the top of the belt loops shall be caught into the waistband curtain seam with a Rocap machine. The bottom of the center back loop shall be tacked to the trouser and the top of the loop tacked to the outside of the waistband. -26- , _. ~ . STITCHING. PRESSING & FINISHING: Trouser stitching must be shaped. Trouser LABELS : . must be stitched with matching thread and all to show must be 10-11 stitches per inch. Trouser neatly pressed on Hothead Presses and properly Ouiseams and inseams must be pressed open. must be cleaned and finished to eliminate loose threads. Trouser must have a care label permanently affixed that also indicates the size. A paper ticket showing the size. fabric content. cut number. and WPL number must be on the outside of the waistband. Trousers must be available in the follow.ing stock sizes: REGULAR RISE: 28 - 50 (EVEN ONLY OVER 38) SHORT RISE: 28 - 40 (EVEN ONLY) All trousers must be Union made and to carry. the Union label. STOCK SIZES: -27- ~ ",- . . . SOUTHOLD TOWN POLICE DEPARTMENT UNIFORM CLOTHING PER ITEM PRICE SHEET Spring IFall Jacket Winter Coat Winter Gloves Sweater - Long Sleeve Sweater - Vest Overshoe Boots Raincoat and Cap Cover a-Point Summer & Winter Caps Long Sleeved Shirt - 65% Polyester 135% Rayon-Tropical Navy Blue, Light Blue, White & Tan Long Sleeved Shirt - 65% Polyester 135% Cotton-Poplin Navy Blue, Light Blue & White Short Sleeved Shirt - 65% Polyester/35% Rayon-Tropical Navy Blue, Light Blue, White & Tan Short Sleeved Shirt - 65% Polyester 135% Cotton-Poplin Navy Blue, Light Blue & White Tropical Trousers All-Year Trousers Elastique Trousers Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price Per I tern Price Per I tern Price Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price .':" .. . . NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids,and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee. or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on POLICE DEPARTMENT UNIFORM CLOTHING - 199'1 , . . . LEATHER OXFO ~~{i Black smooth leather ushion vikofoam insole COLOR: Black. /' - pig~ leather quarter lining and tongue lining - c wj1h arch pad - cushion crepe oil resistant outsole. ..//- ANKLE HIGH SHOE dt~< ~- Black smooth leather _ - pigski eather vamp lining - pigskin leather quarter and tongue lining - pigslVn covered cushion insole with arch pad - E-Z pace oil resistant polyurethane outside . COLOR: Black. -- /' ,,// 8-POINT SIMMER & WINTER CAPS Summer Cap - 8-point style - cane band covered with black perforated braid. COLOR: Blue Tropical. Winter Cap - 8-point style - band of self material - Two (2) rows top and bottom black soutache. COLOR: Black Serge. fl;; / -, ._",- / - /- It! __(>--;/^l~A/2:Oa;~ -6- . . POLICE DEPARTMENT, TOWN OF SOUTHOLD TELEPHONE EMERGENCY DIAL 911 ADMINISTRATIVE 516-765-2600 516-734-6022 FAX 516-765-2715 PECONIC, NY 11958 Stanley Droskoski CHIEF OF POLICE Judith Terry Town Clerk Town of Southold September 3, 1993 Dear Judy, I have reviewed the attached specifications for Police Department Uniform Clothing bid for 1994 and find that they are satisfactory as presented. Respectfully, \ , JUDITH T. TERRY TOWN CLERK REGISTRAR Of VITAL STATISTICS STASH: . . .--- ;" ~ . Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 FAX (516) 765-1823 TELEPHONE (516) 765-1801 Please review the attached specifications for Police Department Uniform Clothing in preparation for going to bid for 1994. Please respond at your earliest convenience. Thank you. . . r;'--~~:"::-~ ...~ ~~\ (',-~It,(' /) ~ .J.!' -: "I>1)""'~"?~ --- .3\: .~'fi::: :'"'- -~:<.\",J;',! '.-.,-' ;:.~.),jY ~ -.,:::::/~..;..~,;~J.-; OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 9, 1993 ~~ . . JUDITH T. TERRY TOWN CLERK Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1801 REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDSMANAGEMENTO~CER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON SEPTEMBER 8, 1993: RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the following items for 1994: Milk for the Nutrition Center Police Department Uniform Clothing Cleaning Uniforms of the Members of the Police Department Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel for Highway Department and Landfill Removal and Disposal of Household Hazardous Waste from Collection Center Removal of Scrap Tires from Landfill ~ Judith T. Terry _ ~ Southold Town Clerk September 9, 1993