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HomeMy WebLinkAboutPayloader . . JUDITH T. TERRY TOWN CLERK Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 5, 1997 Jeanette Aerne, Bookkeeper George Malvese & Co., Inc. 530 Old Country Road P.O. Box 295 Hicksville, New York 11802 Dear Ms. Aerne: / In response to your letter of February II, 1997 with regard to two bid deposit checks from George Malvese & Co., Inc. in 19911, I am enclosing herewith photocopies of both checks and the letters of transmittals returning the checks on September 23, 19911 and May 31, 1995. Very truly yours, ~~ Judith T. Terry Southold Town Clerk Enclosures . . - - -::::.,,~: ::'J JUDITH T. TERRY TOWN CLERK -:........ Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER .: ~}- ~ "" -~',,""" ~ ,\:' .-... ,\ -.' OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 23, 1994 Robert 0, Jordan. Vice President George Malvese & Co.. Inc. P.O. Box 295 Hicksville. New York 11802 Dear Mr. Jordan: / Superintendent of Highways Jacobs has advised me that he has taken delivery of the Mobil Street Sweeper, therefore, I am return herewith your $500.00 bid check. , Very truly yours, ~~ Judith T. Terry Southold Town Clerk Enclosure I I GEORGE MALVESE & CO.. INC. 530 OLD COUNTRY ROAD HICKS. VILLE. N~W Y~.RK 11802 ~'O ~ ~ is' ~ ,. . = ~ ,...,-" ~~~~~ .~.:, ~N f'.... I. ~:: z ~;:; I ~ L!_~~' ~l.. -:;~d "'-L..,,~' . '~'~5':: ," :-::; 0:: /'_::" .~ z G (\. rmV"TllE: :c. '-:E i,;: .0";;.- "f" )1,-,nl J ~ f.-OimEReF ..- \.. ~:l ;ar~ ". ..\ ~-' f '-". << ~ ,: <. ~-" \.~. - ~\ 2- ='\ - '- ,. <- < "- THE 8ANK OF NEW YORK 222 OLD COUNTRY ROAD HICKSVILLE, NY 11801 50-1062 214 026432 DATE ,-.."'..7 03/28/9'+ 'i:HecK NO.;. . ".2li4fi: .$500.00 ,;J Y Y ~ ,.t ?' --2 //17 AMOUNT 11'02(;1., j 2"' .:0 2 ~l, ~O(; j 71: AUTHORIZED SIGNATURE '-;">.~'~l-'&~'f;:~,>;:; ," "1"'- ~..:iq-;;;;q' ',;''''il-o:'_~~.,r-''''''''"J~'<' "". - .: .r; ,'. ..... -:.::'-, :1.>';:1-" O':i;/t;-" .' .oONoT~~<r. JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER . . .-!,.:... OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Robert O. Jordan, Vice President George Malvese & Co., Inc. P.O. Box 295 Hicksville, New York 11802 Dear Mr. Jordan: May 31, 1995 Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 / Inasmuch as the Town of Southold has accepted delivery of the new John Deere 7114 Loader, I am returning herewith your $500.00 bid deposit check. Enclosure Very truly yours, ~~ Judith T. Terry Southold Town Clerk . , .' /. ,/ GEORGE MALVESE & CO.. INC. DATE CHECK NO VENDOR NO - . - - .-- -- -- - - INVOICE NO INVOICE DATE AMOUNT DISCOUNT VOUCHER NO NET AMOUNT / BID SECURITY WHEEL LOADER TOTAL. GEORGE MALVESE & CO.. INC. THE BANK OF NEW YORK 222 OLD COUNTRY ROAD HICKSVlllE, NY 11801 50-10 21~ 530 OLD COUNTRY ROAQ HICKSVlllE, NEW YORK 11802 2: , O~::, , .- ~. " k:! g" ~C;' t ~';~, '~Il;: 2:: ~ c ::,)( ~ ~":1 :: ~~ .~ _, ,; .~~ l~ ~~~ T~&~"S~~'thhOl d -"""'u'"" , '- ~.~~., T.......:: C" '<', :; " .-. :;.. "\." OU;~;: Z .o.:::i; ~'" 028843 DATE '_,,~'" '~': :,:<>",::-;O:f;~.it::I,<::;::'. Nov' -,' f)"';:',-i ~. 4'-:~;';~ - .; ~(. c ..- CHECK NO. ,- ..~~ ~1~~~1~;'~:~ '. AMOUNT n ! 7"/.;>- ...:&..2.0 ) 11'0 2881, :III' ':0 2 ~ I, ~O b:l ?I: ---- ~ ;_....--...... J AUTHOlll'lED 51G~I,:.r'"l'r ,.., .- .. '~ ..', '~j . . GEORGE MALVESE & CO., Inc. LONG ..LAND.. OLDE.T DISTR.BUTOR 0" ~OW." EQUIPMENT N RECEIVED FEB 5 1997 1530 OLD COUNTRY ROAD. P.o. .OX 2811- HICKSYILLE. 1...1.. NEW YORK t '802 CSt.. ....78OO.C71.. 3.3.0..0 Southold Town Clerk February 4, 1997 Town of Southold 53095 Main Road P.O. Box 1179 Southold, NY 11971 Dear Sir/Madam, Our records indicate that in 1994 we sent two bids to the Town of Southold. We only have record of receiving one check back. Would you please check your records to see if you still have a bid deposit check from George Malvese & Co" Inc. Sincerely, {kdJ1Lltf t'lti-JL.f 'Jeanette Aerne Bookkeeper . . . GEORGE MALVESE & CO.. INC. ".," ~~--~ tr'1l.\d11' I Nt' ),(1111 I -"li'\ ", "", '1111"H'P"'!'! ,,""^MO\It\Q :'tJ; bAn CH~CK NO. VENDOR NO. dD SECURITY.;... HEEL LOA9ER: ,.-),.,. ~ '\ j . I , I ! , i I I I ! ! I I , I , , , 1 f . ) ! \>- J ...,-'.~'-"""" ," ~".,"",.."","'- , MY ~.m:'OF Tow"n of Southhold ~ \Q ru"J)- .---...---. 50 E" 1 j i I I I ! GEORGE MALVESE & CO.. 'Nt, 530 OLD COUNTRY ROAD HICKSVILLE, NEW YORK 11802 THE BANK OF NEW YORK 222 OLD COUNTRY ROAD HICKSVILLE, NY 11801 ;(1.1 028843 1r1t 'I~ . \,,' .' ','~' ;1' .,'" . . "'!Y:~'fl' r ',~~.< <,'''?' . ""}.~ ~,t-:jt~,' \ ".t- 1" , ,..;;_~;~" " 'II 'f t * , ,<, ,""'" "' ,~~:t ,t '. ' . ,11 . - , ' . ( '. ~ m@w"romffim_~'j AUfHOfl;IlfO <,,:'.'~A")'" ~--' . " '-~' _...-".'-.....,-....~.,. , . ...... 11'0 e8B 1.'111" .:0 n t, ~r.n:; 171#. 'lI'I.,";'S'*21H ~O?1l" ",,';"A~-.. .CK NO. GEORGE' MALVESE & CO.. INC. '.' ., ." r~s I T $500.00 --- '500.00 v i I I i I I ..,1 , "....~_.._...,,'- GEOAGE MALV~SE &: cO.. INC. 530 OLD COUNTRY ROAD HICKSVILLE, NEW YORK 11802 TH~ 8ANK O~ N~''1t'l111t 222 OLD COUNTRY ROAD HICKSVILLE, NY 11801 ~-.r; 1':.';.t I 71\ .. 026432 PAY TO THE OfIOl!llOF TOWN OF SOUTHOlO "021>t.H~ ,:oa..l.Or.:l?f: .............-....-...._. 20 2 1.0 ?.. " '. ' .' . -.\- ~. . "J; :.L , . JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER . --:-:...-. < "h '* OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 31, 1995 Robert O. Jordan, Vice President George Malvese & Co., Inc. P.O. Box 295 Hicksville, New York 11802 Dear Mr. Jordan: Town HalI, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 Inasmuch as the Town of Southold has accepted delivery of the new John Deere 744 Loader, I am returning herewith your $500.00 bid deposit check. Enclosure Very truly yours, ~~ Judith T. Terry Southold Town Clerk . , . ./ GEORGE MALVESE & CO., INC. DATE CHECK NO. VENDOR NO. INVOICE NO INVOICE DATE AMOUNT DISCOUNT VOUCHER NO NET AMOUNT BID SECURITY_ WHEEL LOADER TOTAL ~ GEORGE MALVESE & CO., INC. 530 OLD COUNTRY ROAD HICKSVILLE. NEW YORK 11802 THE BANK 'OF NEW YORK 222 OLD COUNTRY ROAD HICKSVILLE. NY 11801 50-1063 214 O ! ~< .i ...~.. . ~" ~IJL__ .c~,,\1 ~ ~~ (--- 0;:;. :: O~*~., r . 0-.. ll! ' ~- :x ~ g~~ L; ::: ....~. ~S-< ~ J.A:r, .... (,I&~: ,..' ~ f*t T?]~,~~ is?U,thhOl d .l!:: : ~ C'" ''0"" OU\cj;, . Z ...:::: z -' ~...c r: 1 -,-~-"",...-.~~-,.- ......_.~._-"""_...., 028843 AMOUNT Y'l'5 .Z':>C ) 11.0288 I. :111. 1:0 21.1. ~O b:l 71: /~/ pERTt",e~ '-;0:' " COo qq" '1 . -~--- ~ Db f:(Jf J:lEMtivtt . . JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall. 53095 Main Road P.O. Box 1179 Soulhold. New York 11971 Fax (5 I 6) 765-18~3 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 16, 1994 Robert O. Jordan, Vice President George Malvese & Co., Inc. P.O. Box 295 Hicksville, New York 11802 Dear Mr. Jordan: This is to confirm that the Southold Town Board, at a regular meeting held on December 13, 1994, accepted your net bid of $182,000 for supplying the Town with one (1) new John Deere 744 Loader. Thank you for submitting your bid on this proposal. check will be returned to you when the Town accepts machine. Your bid deposit delivery of the Very truly yours, ~~ Judith T. Terr~ Southold Town Clerk . . JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMEf'IT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 16, 1994 Paul Donahue, Sales Representative H.O. Penn Machinery Co., Inc. 660 Union Avenue Holtsville, New York 11742 Dear Mr. Donahue: Town Hall. 53095 Main Road P.O. Box 1179 Soulhold. New York 11971 Fax (516) 765-1823 Telephone (516) 765-1801 The Southold Town Board, at a regular meeting held on December 13, 1994, accepted the bid of George Malvese & Co., Inc., Hicksville, N.Y., for supplying the Town with a new John Deer 744 Loader at a net bid price of $182,000. Thank you' for submitting your bid on this proposal. herewith is your $500.00 bid check. Very truly yours, ~~ Judith T. Terry Southold Town Clerk Enclosure Returned ~\Sl{, ?<6l CERTIFIEr) FOR $500.00 11tVQ.:!!~ACHINERY COMPANY,INC. 33705~TRUCTION AND INDUSTRIAL EQUIPMENT BR# 161 TLR' 35 ~ ACCT# 4087_ . '\ ! ~ . N- 6268 PAY TO THE 1.8 ~80S DATE CHECK NO. GROSS OISCOUNT NET _ 5:.0.wP. 9X .S9.UJJt.. . _ ... _ _ _..... .5.00. 00** AUI, ORIZATION DO N TDESTRDV eITlBANK. N.A. StZ5 WESTCHESTER AVE. WHITE PLAINS. N. Y. 10604 $500.00** . [ii~00 b 2 ball" 1:0 2 ~ooooa ell: a 51 CERTIFICATION CODE ~ab30a5211" 00 NOT REMOVE THIS LABEL AUTHORIZI:.D SIGNATURE . . JUDITH T. TERRY TOWN CLERK . REGISTRAR OF VITAL srAllsrlCS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall. 53095 Main Road P.O. Box 1179 Soulhold. New York 11971 Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 16, 1994 Gary Cervelli, President Trius, Inc. P.O. Box 158 Bohemia, New York 11716-0158 Dear Mr. Cervelli: The Southold Town Board, at a regular meeting held on December 13, 1994, accepted the.bid of George Malvese & Co., Inc., Hicksville, N.Y., for supplying the Town with a new John Deer 744 Loader at a net bid price of $182,000. Thank you for submitting your bid on this proposal. herewith is your $500.00 bid check. Returned Very truly yours, ~~ Judith T. Terry Southold Town Clerk Enclosure . TRIUS, INC. P.O. BOX 158 BOHEMIA, NY 11716 PAY ~ TO THE ( <P<7 A""'" ORDER OF ("...0" V'V , I FOR . A NatWest Bank NIIlIooal~,**USA ...... ""'" 462SSllnriseHlghwiIY,~NY1l716 TRIUS, INC. AUTH. BIG. 9'~ .. CERTIFiED PAYABtf ONt v AS ORICIHA\~Y O~\';: AlID 1't'llE11 rPOrfRtY &fio~ (VJ ~f em .. 0')(P'3-q' \~ S" I::' ,~~U~,O ~~i~ Z1S >> II" WO I, "1011"' 1:028000 j 251: 22:l b i!!llsture 100490 1-32236 194.2' 280 $~08..~~* DOLLARS . . JUDITH T. TERRY TOWN CLERK Town Hall. 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON DECEMBER 13. 19911: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of George Malvese & Co.. Inc., Hicksville, N. Y., in the amount of $182.000 (Price of unit - $242.000. less trade allowance - $60.000). for supplying the Town with one (1) new John Deere 744 Loader; and be it, FURTHER RESOLVED that the Town Board hereby exercises its right to waive informalities on those aspects of the Malvese bid which differ from the bid specifications. T.~ Southold Town Clerk December 111. 19911 . . 12-13-94 Bids SlDitted on lIew Wheel Loader IPavloaderl The Town received three bids in respons~ to its recent solicitation. Only two, John Deere and Caterpillar, fulfilled bid requirements. Mal vese subllitted the low bid for a John Deere 744 II wheel loader. The prices bid were as follows. John Deere Caterpillar 966 r aa.uncr In.'50 Base Price. $242,000 $235,411 $196,972 Less Trades. - 60,000 - 32,000 25,500 Net Payment. $182,000 $203,411 $171,472 Guaranteed Buy-back after 5 years. - 60,000 - 55,651 No Response lfarranty (Guaranteed Maximum Repair Costs above routine MiDtenance) . + $ o + $49,132 No Response PO'l'EIlTIAL HAXIH\JK COS'l' TO TOWN OVER 5 YIlARS. $122,000 $196,892 $171,472 . . James Bunchuck Solid Waste Coordinator P.O. Box 962 Cutchogue. New York 11935 Tel.: (516) 734-7685 Fax: (516) 734-7976 SOUTHOLD TOWN SOLID WASTE DISTRICT December 8, 1994 RECEMD DEe 8 19M HIIDWlIUf TO. Judith Terry ~im Bunchuck f.own ClIrII fIoutIIaJlI FRe>>! : SUBJECT : Recommendation of Bid on New Wheel Loader I hereby recommend the Town accept the bid of George Halvese & Co., Inc. for the John Deere 744 E Wheel Loader. The one lower bid received, on a Samsung SL250, submitted by Trius, Inc., was incomplete as it did not include any information on repair costs or guaranteed repurchase price, as required by the specifications. Trius, Inc. indicated to me by phone that they have decided not to submit this information. I recommend the Town Board exercise its right to waive informalities on those aspects of the Halvese bid which differ from the bid specifications published by the Town. Any differences are minor or, in light of the John Deere factory warranty on both the full machine and drive train, in the Town's interest to accept. -, - .---- . TO\,'N OF SOUTHOLD .5'(,)1..';[;1 WASTE DISTRICI . PAYLOADER SPECIFICATIONS 10-28-94 .GE 6 PRICE PAGE 1 ) 2) Price of unit, as specified $ 242,000. Make & Model John Deere 744 Loader 3) Trade Allowance - A) Komatsu Wl20 B) Dresser 250E Net due to bidder $ -60,000. $ 182,000. ** 4 ) 5) Guaranteed Maximum Cost of Repairs: 2 Yrs. of owner- ship or 2800 hrs 3 yrs. of owner- ship or 4200 hrs 4 yrs. of owner- ship or 5600 hrs 5 yrs. of owner- ship or 7000 hrs -0- -0- -0- - 0- 6) Guaranteed Repurchase Price by Vendor: 2 yrs. of owner- ship or 2800 hrs 3 yrs. of owner- ship or 4200 hrs 4 yrs. of own~r- ship or 5600 hrs 5 yr s. of owner.- ship or 7000 hrs $100,000. $ 88,000. $ 80,000. $ 60,000. 7) Total Ownership Cost to Town: (Net plus maximum repairs less repurchase) 2 yrs. of owner- ship or 2800 hrs 3 yrs. of owner- ship or 4200 hrs 4 yrs. of owner- ship or 5600 hrs 5 yrs. of owner- ship or 7000 hrs $ 82,000. $ 94,000. $102,000. $122,000. Note - All lines, 1 thru 7 must be completed or bid will be rejected. This is the bid of - George Malvese ~ Co., Inc. P.O. Box 295 530 Old Country Rd. W. Hicksville, NY 11802 (516) 681-7600 ** This unit comes with Secure Coverage from John Deere Factory for (5) Years / 7500 Hours. This will eliminate any estimated cost of repairs as outlined on bid 'page #7. This is guaranteed $0 over (5) Years. (See Attached Brochure). . ... . . NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids,and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. INC. " Jordan Vice President Bid on WHEEL LOADER GEORGE MALVESE & CO" INC. 530 OLD COUNTRY ROAD HICKSVILLE. NEW YORK 11802 z >:0 Oc:t:Ld ~ ~~! i~~t '~IJ ~"" ~ = ;'" (~ ~ z l- e( ..: c~ f5 ~r).. 1* t3 , I-Oo.. ..... 000 --:-0 "AV'-" 0 C'\l~.1- Z \ 0 ~~1l~ T~ ~,JtfthhOl d ~l!rZl;j c...... TI,U~ a::,~ ffi . ., l..lJ > ,~ OUoio Z <z :;c, < I :... F 028843 11'02881,:111' .:OnI,Wb:l?I: ~ "I;i. or;' f j' I, -> .t if THE 8ANK OF NEW YORK 222 OLD COUNTRY ROAD HICKSVILLE. NY 11801 50-1063 214 . r--''' ----- 0",/ (i , -~-~- "I^..I5- ,z.,)):) ) <,^-::;, - AUTHQRIZEDSIGNATURE . ; . . TELEPHONE (914) 738-5100 ~~ ~=- EHRBAI~i~lNC. <=-~-.=c'.-=- ECWARC -_._- ~~-_..'--- --.-,.- <=>. 100 SECOR LANE PELHAM MANOR, N. Y. 10803 ~ -- ----- _. --~ November 21, 1994 Office of the Town Clerk Town of Southold Town Hall 53095 Main Road Southold, N.Y. 11971 Re: Bid For Opening New Wheel Loader November 23, 1994 Gentlemen: We are in receipt of your bid request due November 23, 1994. We must submit a "No Bid" at this time as we are unable to meet the specifications. We are advised that the "total ownership cost" bid process is construed to be illegal as it is contrary to the competitive nature of the bid process itself. Thank you for your bid request and we ask that you continue to consider us a reliable source in the future. Very truly yours, ErttlA~AR' INC. Patrick Ahern Executive Vice President PA:nad TDWN OF SOUTHOLD .SOLlD WASTE DISTRICI . PAYLOADER SPECIFICATIONS 10-28-94 .AGE 6 PRICE PAGE 1 ) 2) Price of unit, as specified $ 196,972.00 Make & Model SAMSUNG SL250 3) Trade Allowance - A) Komatsu W120 B) Dresser 250E 4 ) Net due to bidder $ 25,500.00 $171,472.00 5) Guaranteed Maximum Cost of Repairs: 2 Yrs. of owner- ship or 2800 hrs 3 yrs. of owner- ship or 4200 hrs 4 yrs. of owner- ship or 5600 hrs 5 yrs. of owner- ship or 7000 hrs 6) Guaranteed Repurchase Price by Vendor: 2 yrs. of owner- ship or 2800 hrs 3 yrs. of owner- ship or 4200 hrs 4 yrs. of own~r- ship or 5600 hrs 5 yrs. of owner.- ship or 7000 hrs 7) Total Ownership Cost to Town: (Net plus maximum repairs less repurchase) 2 yrs. of owner- ship or 2800 hrs 3 yrs. of owner- ship or 4200 hrs 4 yrs. of owner- ship or 5600 hrs 5 yrs. of owner- ship or 7000 hrs Note - All lines, 1 thru 7 must be completed or bid will be rejected. This is the bid of - TRIUS, INC. 458 JOHNSON AVENUE, P.O BOX 158 BOHEMIA, NY 11716-0158 516-244-8600 . . NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) PRESIDENT Bid on WHEEL LOADER . TRIUS, INC. P.O. BOX 158 BOHEMIA, NY 11716 PAY .-1 TOTHE ( -" ......... ORDER OF e,....',VV , I FOR . A NatWest Bank National WntminBl8r Bank USA IloIlemi.~ 4625 Sunrillll Highway, Boherrla, NY 11716 ':;:: .~. ;I; " .~ .~ ~1 <. ,~ ), w '. f ~'\- :~'. CERTIFIED 100490 . PAYABlF ONLY AS ORf~~, AND WlJEN PROFERt Y ( "1 ~E...uldft. em, # ~{P'3~,~~(p "'E~" ,11m, ,ldl~L_O/; I' ,;" 11Ol1 ", '1"'(' CJl I"... *lWFST.U..... ' , . 1-3'236 I!)f..yI 280 19-+1 '.1 $ 1.500. 00 ~*;k** I Sc)O.crv . DOLLARS II" 1.00 l, "lOll" 1:028000:l 251: 22:lb ~t:; :j? /:' :.~ ';., ~ . RCV BVIXEROX TELECOP1ER7010 :11- 2-94 5:44PM; . NOV ,02 '94 05:40PM sAHOLD TOWN HALL 516 765 1823 ~ TOWN OF SOUTHOLO....... SOLID WASTE DISTRIC'I PAY LOADER SPECIFICATIONS 10-28-911 516 765 1823~ .... i** 3 PAGE 6 P.3 . PRICE I?AGE 1); Price of unitl as specified 2) Make & Model CATERPILLAR 966F " 3) Trade Allowance - ,.._--,,:.',-..' A) Komatsu Wl20 B) Dresser 250E 4~ $ 235,411. 00 $ $ 32,000.00 203,411.00 5) Guaranteed Maximum Cost of Repair,,: 2 Yrs. of owner- 3 yrs. of owner- 4 yrs. of owner- 5 yrs. of owner- ship or 2900 hrs ship or 4200 hrs ship or 5600 hrs ship or 7000 hra 16,048.00 24,720.00 34,628.00 49,132.00 6) Guaranteed Repurchase Price by Vendor: 2 yrs. of owner- 3 yrs. of owner- 4 yrs. of owner- 5 yrs. of owne~- ship or 2800 hrs ship or 4200 hrs ship or 5600 hn ship or 7000 hrs 96,802.00 87,411.00 83,200.00 55,651. 00 7) Total Ownership Cost to Town: (~ plus maximum recairs less repurchase) 2 yrs. of owner- ship or 2800 hr" 3 yrs. of owner- ship or 4200 hrs 4 yrs. of owner- Ship or 5600 hra 5 yrs. of owner- ship or 7000 hrs 122,657.00 140,720.00 154,839.00 196,892.00 Note - All line81 1 thru 7 must be completed or bid will be rejected. This i" the bid of - H.O. PENN MACHINERY CO., INC. . 660 UNION AVENUE HOL T SVILLE, NY 11 742 . . WEDNESDAY, NOVEMBER 23, 1994 . NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids,and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) Pa (Corporate Title) (if any) Bid on WHEEL LOADER . . H.D.Penn Machinery Co., Inc. III 660 Union Avenue. Holtsville, NY 11742. (516) 758.7500. FAX (516) 758-8000. SALES November 23, 1994 Ms. Judith T. Terry, Tn. Clerk Town of Southold Town Hall 53095 Main Road Southold, NY 11971 Dear Ms. Terry, With regard to the machine history paragraph, on page 5 in the Loader Specifications published November 10th, 1994 for a bid opening on November 23rd, 1994, we are presenting the following: A) Town of Southampton 966F B) Town of Brookhaven 966F (2 Units) C) Town of Islip 966F (2 Units) D) Town of North Hempstead 966F (2 Units) E) American Refuel 966F (2 Units) We can supply delivery dates, serial numbers and personnel to contact, should you desire any of these items. Thank you for the opportunity to bid, we think that the town will be happy with Caterpillar Equipment as they have been in the past. Sincerely, H.O. PD/ji pdnov23 Armonk, NY 10504 Bronx, NY 10465 100 BIlsinessPaltDriYe 899 Brush AV8nue (914)273-9800 (718)863-3800 Hollsville, NY 11742 660 Union Avenue LIE (Exit 62) (516)758+7500 Poughkeepsie, NY 12603 54 Noxon Road P.O. Box 3238 (914)452-1200 Tuxedo, NY 10987 Roule17 OlilngeTpke. (914)351-4771 Newil\Qlon,CT 06111 225 Richard Slreet P.Q,Box310195 (203)666-8401 Orange,CT 06477 314 Indian River Road 1-95 (Exil 41) (203)799-7531 Wrenlham,MA 02093 130 Madison Slreel 1-495 al Roule 1 (508)364-7901 CERTIFIEr> FOR $500.00 1 1"'" Q.~~ACHINERY COMPANY,INC. 3370e~~FRUCTIDN AND INDUSTRIAL EQUIPMENT BR' 161 TLR. 35 ^ ty N ACCT# 40.=.7/ - . \ i - .::tOXA. _03:_cS_o_uJ;.h_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ~5_0 0 . 00* * AUT. ORIZATION DO N T DESTROV eITlBANK. N.A. 92S WESTCHESTER AVE. WHITE PL.AINS. N. Y. 10604 '~~l~?70 . PAY 'TO THE CHECK NO. DATE jl~OOb nBII' 1:02 WOOOB"j1: B 51 . :r j~ ~ l 1: j~ '~', { ';;'" f'JJY\ N~ 6268 I .8 "'2'1"0" 805 GROSS DISCOUNT NET $500.00** - CERTIFICATION CODE loBblOB5211' DO NOT REMOVE THIS LABEL AUTHORIZED SIGNATURE ,,;, " . ~ BID - PAY LOADER BID OPENING: 11 :00 A.M., Wednesday, November 23, 19911. 11/2 1. H.O. PENN MACHINERY CO., Inc., 660 Union Ave., Holtsville NY 11742 Paul Donahue 758-7500 11/142. Edward Ehrbar Inc., 615 Middle Country Rd., Selden,NY 11784 James Hogan 698-2100 11/14 3. Trius, Inc., P.O. Box 158, Bohemia, NY 11716, Paul Mitchell - 244-8600 11/15 II. George Malvese & Co., Inc. 530 W. Old Country Road, Hicksville NY 11802, John Suger 516- 681-7600 Res.-666-5420 11/185. Case Power & Equipment, 1667 Jericho Tpke., Huntington, NY 11743 516-462-5655 Robert Watt 6. I , , . . LEGAL NOTICE NOTICE TO BIDDERS COUNTY OF SUFFOLK STATE OF NEW YORK ss: NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed' bids are sought and re- quested for the purchase of One (1 ) New 220 HP Wheel Loader. Specifications may be obtained at the Office of theTown ,Clerk, Town of Southold, Town HaIl, 53095 Main Road, Southold, N.Y. 11971. The sealed bids, together with a Non-CoIlusive Bid Cer- tificate and bank draft or certi- fied check in the amount of $500.00,. will be received by theTownClerk, at theSouthold Town Han, 53095 Main Road Southold, New York, untii 11 :00 A.M., Wednesday, No- vember23, 1994,atwhich time tl)ey will be opened and read aloud in public. The Town Board of the Town of South old reserves the right to 'reject any and all bids and waive any and all informality in any bid should it be deemed in the best inter- est of tile Town of South old to do so. All bids must be signed and sealed in envelopes plainly marked 'Bid on Wheel Loader", and submitted to the Office of the Town Clerk. The bid price Shall not include any tax, fedef!ll, state, or loc~I, from which tIu! Town ofSoutllold is exempt. Elates: October 31, 1994. JUDITHT. TERRY SOUTHOLD TOWN CLERK lX-II/10/94 Patricia Wood, being duly sworn, says that she is the Editor, of the TRAVELER-WATCHMAN, a public newspaper printed at Southold, in Suffolk County; and that the notice of which the annexed is a printed copy, has been published in said Traveler-Watchman once each week for / . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . weeks succes~vely, commencing .. .I.f....... on the day ,/ of 1 9.'7.' .. .. ..)1~........, sw~ to before me on ../tJ.....day of this .........~~........., 19?~ .......... .~~./~ ~:~~.. Notary PUblic BARBARA A. SCHNEIDER NOTARY PUBLIC, Slate of Hew York No. 4806846 Qualified In Suffolk Coanty Cum mission Expires s> /3,/96 . .....uALnvlltw.. Nu~'1O . JtCrrq. _v OM!N. in accordance. with the provisions-of Sec:1ion 103 of lbe General Municipal Law. 1bat lIOl!Ied bids .... -.hI ODd reqUftled for Ih. pure.... of On. (1) N.w 120BP Wh..1 Load.r Specifications may be oblllined at m.; Office of the Town Clerk, Town of Southold. Town Hall, 53095 Main Road, Southold, N.Y. 11971. Tbe sealed bids, together with a Non-Collusive Bid CertirJcate and bank draft or certified check in the amount of- S500.00. will be received by the Town Clerk. at the Southald Town Hall. 53095 Main Road SouthoJd, New York; untilll:-OO A.M."Wedacld8Y, November 23 1994. at which time they will h~ opened and read aloud in public. Th. Town Board of Ihc Town of Soulhold lOSelVcs lbe rigb! 10 reject any and all ~ids and.waive any and all intonnality 10 any bid should it be deemed in the best interest of the Town of Southold 10 do so. . All bids muS! be signed and sealed 10 envelopes pwoly marked "Bid on Wheel Load..... and submilted to the Office of the Town Clerk. The bid price shsII not include any tax. fedemJ. state. or local. from which the Town of Soulhold is exempt. Dated: OcIOber3I,I994. JUDITH T. 'IERRY SOurnOLD TOWN CLERK 8141-ITNIO ' STATE OF NE~ORK) . )ss: COUNlY OF SUFFOIJ{ ) of Mattltuck, In said Coun~, being duly sworn, lIllyB that he/she Is Principal Clerk of THE SUFFOIJ{ TIMES, a Weekly Newspaper, published at Mattltnck, In the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed Is a printed copy, has been regularly published In said Newspaper once each week for --l- weeks ~rm:~ng on the ~ day of CHRISTINA VOLlNSKI Notary Public, Slale of New York No. 5004884 Qualified in Suffolk County CommiSSIon Expires November 23, 1 . v~aerk Notary Public Sworn day of . . STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, I being duly sworn, says that on the 31st day of October 1994, II III she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town I I of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin I Board, Southold Town Hall, Main Road, Southold, New York 11971. I I I Ii Ii Ii il i Legal Notice, Notice to Bidders, Payloader for the Solid Waste Management District. Bid opening; 11:00 A.M., Wednesday, November 23, 1994, Southold Town Clerk's Office. I II I , I I ~~~ (/ Judith T. Terry Southold Town Clerk Sworn to before me this 31st day of October 1994. ~d'-~ (J~~ . Not ry Public LINDA J. COOPER NotBry Public, State of Naw York No. 4822663, Suffolk County/;), / Tenn &piru December 31, 1ll....:Z.Y . . LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of One (1) New 220 HP Wheel Loader. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, N.Y. 11971. The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $500.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 11 :00 A.M., Wednesday, November 23, 19911, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Wheel Loader", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 31, 1994. JUDITH T. TERRY SOUTHOLD TOWN CLERK * * * PLEASE PUBLISH ON NOVEMBER 10, 19911, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, P.O. BOX 1179, SOUTHOLD NY 11971. Copies to the following: The Suffolk Times The Traveler-Watchman Town Board Members Town Attorney Solid Waste Coordinator Bunchuck Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board .~ ~~ j;' utrLC' /i.: {,j --a ;lk f .J"i~~' H {e' C/ LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of One (1) New 220 HP Wheel Loader. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, N.Y. 11971. The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $500.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 11:00 A.M., Wednesday, November 23, 19911, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Wheel Loader", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 31, 1994. JUDITH T. TERRY SOUTHOLD TOWN CLERK * * * PLEASE PUBLISH ON NOVEMBER 10, 19911, AND FORWARD ONE (ll AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, P.O. BOX 1179, SOUTHOLD NY 11971. Copies to the following: The Suffolk Times The Traveler-Watchman Town Board Members Town Attorney Solid Waste Coordinator Bunchuck Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board /l(. .. . 110- JII, /1\/ n \~/I N IVt /...6 ~~~.i--e, 11 (/-~t'LL}._IiL.LU.1~ /r:lt LL _' -1l1WcL__ LEGAL NOTICE NOTICE TO BIDDERS ,; / / //. ./-------. I ./ ((if! /(/ ~ L/ /7 7~ 'f-- / i' NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of One (1) New 220 HP Wheel Loader. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, N.Y. 11971. The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $500.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 11 :00 A.M., Wednesday, November 23, 1994, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked UBid on Wheel Loader", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 31, 1994. JUDITH T. TERRY SOUTHOLD TOWN CLERK * * * PLEASE PUBLISH ON NOVEMBER 10, 1994, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, P.O. BOX 1179, SOUTHOLD NY 11971. Copies to the following: The Suffolk Times The Traveler-Watchman Town Board Members Town Attorney Solid Waste Coordinator Bunchuck Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board , JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER . . OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL TO: Attn: Jeanine - H.O. Penn Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1801 FROM: DATE: Linda Cooper 11/2/94 Number of Pages (including cover): 3 If total transmittal is not received, please call (516)765-1801. COMMENTS: Corrected pages 5 & 6 to Payloader Specs. Page 5 Page 6 Addition at bottom of page DELIVERY SCHEDULE Deletion of Item C for a trade allowance Y' TOWN OF SOUTHOLD . WLlD WASTE DISTRI~ PAYLOADER SPECIFICATIONS 10-28-94 . PAGE 5 ACCESSORIES 1. High water temperature and low oil pressure warning shut-down system. 2. Signal lights with four (4) way flasher capability. 3. Back-up alarm and amber strobe type back-up light. 4. Radiator guard must be hinged and lockable. 5. Head lights and rear flood lights. WARRANTY Shall be full, parts and labor for first six months, with an additional 30 months part and labor on the powertrain (engine, transmission, etc.). Any transporting of the machine to and from the successful bidder's place of business, for warranty purposes, is the responsibility of the town. warranty not to exceed 5000 machine hours. MACHINE HISTORY Bidder must supply documentation verifying that there are at least (6) six machines of the model and dimensions that is being bid, working presently in sanitation applications, in the Nassau-Suffolk area, at the time of bid. MANUALS Vendor shall supply two (2) sets of parts, repair and, service manuals. COLOR Manufacturer's standard VENDOR REOUIREMENTS The vendor shall be authorized representative of the machine manufacturer. The vendor shall have a full service facility including field service capabilities. The vendor shall main- tain inventory of parts for the machine offered. BID SUBMISSION The vendor shall include in the bid submission the printed specifications for the offered machine. A warranty statement shall be included. fWtJ../ DELIVERY SCHEDULE The vendor must deliver the machine to the Southold Town Collection Center, CR48, Cutchogue, N. Y. no later than 75 days from the award of the bid. . . r 'W' ""~"'!<"'l' , :po .~-\ .~... .. \ '. -. ..,... ..' TOWN OF SOUTHOLD a 'SOLlD WASTE DISTRIC"" PAYLOADER SPECIFICATIONS 10-28-94 . PRICE PAGE 1 ) Price of unit, as specified $ 2) Make & Model 3) Trade Allowance - c A) Komatsu W120 B) Dresser 250E 4~ $ $ PAGE 6 5) Guaranteed Maximum Cost of Repairs: 2 Yrs. of owner- ship or 2800 hrs 3 yrs. of owner- ship or 4200 hrs 4 yrs. of owner- ship or 5600 hrs 6) Guaranteed Repurchase Price by Vendor: 2 yrs. of owner- ship or 2800 hrs 3 yrs. of owner- ship or 4200 hrs 4 yrs. of owner- ship or 5600 hrs 7) Total Ownership Cost to Town: (Net plus maximum repairs less repurchase) 2 yrs. of owner- ship or 2800 hrs 3 yrs. of owner- ship or 4200 hrs Note - All lines, 1 thru 7 must be completed or bid will be rejected. This is the bid of - 4 yrs. of owner- ship or 5600 hrs 5 yrs. of owner- ship or 7000 hrs 5 yrs. of owner.- ship or 7000 hrs 5 yrs. of owner- ship or 7000 hrs ..............:...:...................................................... TRRNSMISSION RESULT REPORT ...!..........CNOV 02 '94 SOU LD TOWN HRLL 516 765 1823 (AUTO) ...................... 05:41PM).................. ................................................................................................................................................................................. DATE START REMOTE TERMINAL TIME IDENTIFICATION NOV 02 05:39PM 7588000 TIME RE- MODE SULTS OK S TOTAL PERSONAL LABEL PAGES 03 FILE NO. 008 01'48" ....................................................................................................................................................................................................................... DECM )lREDUCTION SlSTANDRRD DlDETAIL FlFINE MlMEMORY ClCONFIDENTIAL .,BRTCH $lTRANSFER PlPOLLING , TOWN OF SOUTHOLDe SOLID WASTE DISTR PAYLOADER SPECIFICATIONS 10-28-94 . PAGE 1 SPECIFICATIONS FOR ONE NEW 220 HP WHEEL LOADER The requirement called for in this specification shall be a new 1994 wheel type loader, the standard product of one manufacturer, with all components manufactured by the manufacturer of the loaders frame and chassis. Loader shall have complete vandal protection. ENGINE 1. 6 cylinders, minimum 2. No less than 638 cubic inch displacement 3. Diesel, four stroke cycle and liquid cooled 4. Turbo charged 5. Direct injected, with individual adjustment free injection pumps and valves 6. Gear driven water pump 7. 24 Volt electrical system with 50 amp alternator 8. Minimum 220 HP with all engine accessories such as alternator oil pump, etc. 9. Maximum RPM of 2200 10. Shall use ether as starting aid 11. Shall have 110V engine coolant,heater 12. Radiator shall be multiple row, modular type trash resistant with individually replaceable sections with fin density not more than 6 steel fins per inch. 13. Starter shall be equipped to bring oil pressure up to normal setting before any engine starting revolutions are made. TRANSMISSION Shall be planetary type, powershift four (4) forward and four (4) reverse speeds, capable of attaining 24 MPH forward. Shall have special modulation systems to permit unrestr icted speed and direction changes under full load. Torque converter shall be single-stage, single phase. Four wheel drive shall be constant. Transmission control shall be with one lever. Left brake pedal shall neutralize trans- mission as well as brake the machine, whichever operator desires. Transmission must be manufactured by manufacturer of the loader. STEERING Shall be center point articulation, with no more than 35 degrees in each direction. Steering cylinders shall be controlled by a steering wheel operated metering pump. Turning radius shall be no more than 22'3". Steering cylinder shall be at a minimum 4.0" bore diameter and be TOWN OF SOUTHOLD _ SOLID WASTE DISTRI~ PAYLOADER SPECIFICATION 10-28-94 . PAGE 2 STEERING cont.'d activated by a vane type, hydraulic pump. Machine shall have and adjustable steering column. Operator's station shall be mounted on rear frame of machine, with the engine and transmission. BRAKES Service Four wheel drive, hydraulically activated wet disc type, internal, adjustment free. Must have air drying apparatus. No asbestos material will be allowed. Brakes shall be located in the differential housings. Parkina Shall be mechanical shoe type, mounted on transmission out- put shaft. This brake shall be manually applied. Emeraencv .. The brake shall apply automatically at such time as the air pressure drops to an unsafe level. In addition, there shall be an audible alarm. Operator shall be able to apply this brake manually, if need be. AXLES Front must be fixed, rear must oscillate no less than 13 degrees allowing 19.5" of wheel drop and rise. Axle housing must be composed of no less than four (4) sections. Axle shaft seals must be duo cone type, with trash guards to prevent foreign material intrusion. Axle housing must contain planetary drive, conventional differential and service brake mechanism. Axle lubricant shall be no heavier than 30 SAE. FINAL DRIVES Shall be planetary type located in each axle housing, and using full floating bronze sleeve type bearings. HYDRAULICS The pump must be vane type for consistent GPM. At 2092 RPM, 1000 PSI, the pump output must be no more than that 79 GPM. Cycle time (raise, dump, lower, loaded bucket) must be no more than 11.5 seconds. Lift cylinder bore shall be no less TOWN OF SOUTH~ SOLID WASTE DIS'!IftII'CT PA YLOADER SPECI FICA TIONS 10-28-94 . PAGE 3 Hvdraulics cont. 'd than 7.00" and stroke shall be no more than 29.8". Hydraulic system shall function on engine type oil if necessary. All bucket functions must be accomplished with no more than (3) three hydraulic cylinders. The tilt cylinder must extend to effect bucket roll-back. A third hydraulic valve must be available for additional implements. FRAME Front frame must provide large cut-out areas to allow easy cleaning of possible trash build-up. Both frames must be joined mid-way, by double tapered roller bearings in both upper and lower hitch points. Machine shall be equipped with the following guarding: . Front drive shaft guard protection rotating members from damage by preventing wire, nylon, string etc. from wrapping around the shaft. Axle Seal Guard Front light guards Suction fan to pressurize engine compartment reducing the amount of debris drawn through the machine openings. . Perforated engine enclosures . Extended bumper to provide added protection for the rear of the machine when operating in tight quarters . Hydraulically actuated front and rear bottom guard . . . " BUCKE:T Shall be no less than 4 3/4 cubic yard capacity, must have bolt-on type cutting edge, shall have no less than two hydraulically operated logging clamps attached to it. These clamps are to be curved, and must contact the cutting edge when fully closed. When fully opened, full access to load the bucket must be maintained. Both clamps must be operated by individual hydraulic cylinders, double acting, with lubricating fittings at all bearing points. Cylinders must have a bore and stroke of no less than 4.5" x 14", and a rod diameter of at least 2.5". Bucket must be no wider than 120", and have a dump clearance, at 45 degrees discharge angle, of no less than 9'4". Bucket hinge pin height must be no less than 13'6". Clamps must be located outside of lift arm pin area. Lift arms must be one continuous piece of metal, from frame attaching point to the bucket attaching point. TOWN OF SOUTHOLD . SOLID WASTE DISTRICT PAY LOADER SPECIFICATIONS 10-28-94 . PAGE 4 ~ Shall be attached to rear frame of machine. Shall be sound suppressed, resiliently mounted to the wheel chassis. Cab shall be ROPS type, meeting all OSHA and MESA requirements in effect at time of manufacture. Cab shall include tinted glass, windshield washer and wiper, dome lights, suspension seat, inside mounted rearview mirrors and outside rear view mirrors, one lockable entry door on the left side only. Shall have floor mat, rear window washer and wiper, outside mounted fire extinguisher, air conditioner and heater. Must have radio mountings for two-way communication and entertain ment, and computer monitored critical machine systems shall be readily viewed from operator's location. DIMENSIONS Wheel Base - No less than 11' Tread Width - No more than 86.6" Maximum Height - 20'2" Ground Clearance - At least 18.7" Operating weight - No less than 47,491 lbs. Hinge Pin Height - No less than 13' 6" '. SERVICING The engine compartment shall provide easy access to oil filter, dip stick, electrical shut-off switch, engine oil filters, fan belts and starter. All grease fittings to be grouped where possible, for easier access. Service hatch behind cab shall provide access to transmission filler and dipstick and ether starting aid cartridge. All of the servicing entries must be vandal protected. A slave starting arrangement must be supplied with fail safe polarity protection, to aid in starting other disabled machine. TIRES Shall be 26.5 x 25, L-5 Goodyear CAPACITIES Cooling system no more than.................11.0 Gals. Crankcase no less than...................... 7.3 Gals. Transmission no more than...................15.0 Gals. Axles (front and rear)......................25.0 Gals. Fuel Tank no more than......................79.0 Gals. Hydraulic System no more than...............55.0 Gals. TOWN OF SOUTHOLD A SOLID WASTE DISTRICW PAY LOADER SPECIFICATIONS 10-28-94 . PAGE 5 ACCESSORIES 1. High water temperature and low oil pressure warning shut-down system: 2. Signal lights with four (4) way flasher capability. 3.' Back-up alarm and amber strobe type back-up light. 4. Radiator guard must be hinged and lockable. 5. Head lights and rear flood lights. WARRANTY Shall be full, parts and labor for first six months, with an additional 30 months part and labor on the powertrain (engine, transmission, etc.). Any transporting of the machine to and from the successful bidder's place of business, for warranty purposes, is the responsibility of the town. Warranty not to exceed 5000 machine hours. MACHINE HISTORY Bidder must supply documentation verifying that there are at least (6) six machines of the model and dimensions that is being bid, working presently in sanitation applications, in the Nassau-Suffolk area, at the time of bid. MANUALS Vendor shall supply two (2) sets of parts, repair and, service manuals. COLOR Manufacturer's standard VENDOR REOUIREMENTS The vendor shall be authorized representative of the machine manufacturer. The vendor shall have a full service facility including field service capabilities. The vendor shall main- tain inventory of parts for the machine offered. BID SUBMISSION The vendor shall include in the bid submission the printed specifications for the offered machine. A warranty statement shall be included. DELIVERY SCHEDULE The vendor must deliver the machine to the Southold Town Collection Center, CR48, Cutchogue, N.Y. no later than 75 days from the award of the bid. TOWN OF SOUTHOLD " . SOLID WASTE DISTRIC. PAYLOADER SPECIFICATIONS 10-28-94 . PRICE PAGE 1 ) Price of unit, as specified 2) Make & Model $ 3) Trade Allowance - A) Komatsu Wl20 B) Dresser 250E 4 ) Net due to bidder $ $ PAGE 6 5) Guaranteed Maximum Cost of Repairs: 2 Yrs. of owner- ship or 2800 hrs 3 yrs. of owner- ship or 4200 hrs 4 yrs. of owner- ship or 5600 hrs 6) Guaranteed Repurchase Price by Vendor: 2 yrs. of owner- ship or 2800 hrs 3 yrs. of owner- ship or 4200 hrs 4 yrs. of own~r- ship or 5600 hrs 7) Total Ownership Cost to Town: (Net plus maximum repairs less repurchase) 2 yrs. of owner- ship or 2800 hrs 3 yrs. of owner- ship or 4200 hrs 4 yrs. of owner- ship or 5600 hrs 5 yrs. of owner- ship or 7000 hrs 5 yrs. of owner.- ship or 7000 hrs 5 yrs. of owner- ship or 7000 hrs Note - All lines, 1 thru 7 must be completed or bid will be rejected. This is the bid of - TOWN OF SOUTHOLD ~ . !;OLID WASTE DISTRIC PAYLOADER SPECIFICAT ONS 10-28-94 . PAGE 7 EXCEPTION TO REPAIRS (Line 5) Exceptions to the total repair cost for (5) five years or 7000 hours. All costs of operating this machine will be used to compute this figure with the exception of the following items: 1. Cutting edges and hardware 2. End bits and hardware 3. Fan belts 4. Batteries 5. Fuel oil 6. All lubricants 7. All filters 8. Anti-freeze 9. Any glass items 10. Lights 11. Any damage resulting from fire, storms, vandalism and events known as an "Act of God" 12. Costs resulting from operator negligence 13. Theft of any component 14. Cost arising from accidents 15. Tire costs of any type 16. Air conditioning repairs The Town will assume the following: 1. Oil samples will be taken every 250 service meter hours. Successful bidder will assume the cost of sample analysis. 2. Transportation if machine to and from successful bidders place of business 3. All insurance 4. Only Town personnel will operate unit 5. Town will adhere to manufacturer's maintenance recommendations BOND REOUIREMENTS A (5) five year bond, payable to the Town of Southold, will be required. It must be in an amount equal to the combina- tion of Item #5 for 5 years of ownership, and Item #6 for 2 years of ownership. This bond will only be exercised in the event that the successful bidder is not able to fulfill its obligation at the required times. This bond must be presented within (10) days of bid award by Town. . . NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of mater.ials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on WHEEL LOADER . . James Bunchuck Solid Waste Coordinator P.O. Box 962 Cutchogue, New York 11935 Tel.: (516) 734-7685 Fax: (516) 734-7976 SOUTHOLD TOWN SOLID WASTE DISTRICT October- 28, 1994 MEMORANDUM FROM. Judith Ter-r-y, Town C1er-k Jim Bunchuc~~ TO. SUBJECT. Specifications on Pay1oader- and Tr-actor- Tr-uck I her-eby for-war-d to you specifications for- a new pay1oader- and tr-actor- tr-uck, as author-ized by Town Boar-d r-eso1ution of September- 6, 1994. . . JUDITH T. TERRY TOWN CLERK Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON SEPTEMBER 6, 1994: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the purchase of a new pay loader and new tractor truck for the Disposal Area, all in accordance with the approval of the Town Attorney. ih~d~- r'.~U:;;t~T. Te;':y r:/ Southold Town Clerk September 7, 199/1 . . Jl!J11/es Bunchuck Solid Waste Coordinator Town Hall, 53095 Main Road P. O. Box 1179 Southold. New York 11971 August 18, 1994 TOWN OF SOUTHOLD SOLID WASTE MANAGEMENT Mm<<lIWIDuM TO. John Cushman, accounting Jim Bunchuc~ . . Bid Bond For Pay loader and Tractor Truck FROM. SU8JBCT. As the Garbage District needs to proceed with plans to purchase a pay10ader and truck as soon as Possible, please let me know when you have secured the bid bond for these items. I will wait to hear from you before requesting the Town Board to authorize the Town Clerk to advertise for bids. CCI Judith Terry, ToWn C1erk~ . . James Bunchuck Solid Waste Coordinator .... . . Town Hall, 53095 Main Road P. O. Box 1179 Southold, New York 11971 TOWN OF SOUTHOLD SOLID WASTE MANAGEMENT August 2, 1994 MEMORANDUM TO. Tom Wickham, Supervisor FROM. ~~im Bunchuck, Solid Waste Coordinator SUBJECT. Funds For Excavating Fishers Island Metal Dump In a conversation today with the DEC solid waste facility inspector who handles our transfer station, he mentioned to me that the New York State Energy Research and Development Authority (NYSERDA) has a grant program through which funds ar~ available for escavating old landfills. He suggested that whoever is handling the Fishers Island project (Fagan?) contact NYSERDA to inquire about applying for grant monies. Grants in the hundreds of thousands of dollars have apparently been awarded to some municipalities. cc. Louisa Evans, Councilwoman ~ '. . . . , Town Hall, 53095 Main Road P. O. Box 1179 Southold, New York 11971 JB11Jes Bunchuck Solid Waste Coordinator , TOWN OF SOUTHOLD SOLID WASTE MANAGEMENT July 26, 1994 MEMORANDUM TO. FROM. ~aown Board Members Cf']1m Bunchuck, Solid Waste Coor-d1nator- SUBJBCT. Pur-chase of Equipment In follow up to my presentation of June 28, I have outlined below some additional information concerning the pur-chase of a truck and payloader for the Transfer Station. RE. PURCHASE OF TRACTOR TRUCK Pr-oposal is to purchase a new trucrto haul our own recyclables instead of paying recycling firms to truck them. Cost of vehicle approx. $70,000. This would save approximately $25,000 per year over- curr-ent arrangements. Board Action. The Board wanted, to know if private firms other than those we are currently using would haul our recyclables for less money than we now pay. Finding. 1) Recycling firms' trucking rates take into account the value of the recyclable (current arrangement). On- Island Haul rates by trucking fir-ms not engaged in recycling start at $275 per trip, plus the tip fee, if any, for dropping the recyc1ables. If town-owned trailers were ~sed the cost would be approx. $200 per trip. As proposed, the cost for the Town trucking its own recyclables would be less than $200 per trip, including labor, fuel, and debt service on the vehicle. 2) The disposal area has l1m1tedstoragecapac1ty for recyclables and therefore scheduling pick-up requ1r-es great flexibility. Private haulers, especially those not in the recycling business, are not always available when needed. 3) Recycling/Sol1dWaste firms....inluding some that take' Southold's recyclables do not do business with certain private haulers. The town would save in trucking and labor costs and benefit from improved flexibility if it tr-ucked its own recyclables. . . Town Board Memorandum July 26, 1994 pg2 "~ ," , RB. PURCBASB OF PAYLOADBR Proposal is to purchase a new payloader to replace an old machine that needs major work on the engine and drive train. Board Action. Prepare additional cost information. Suggest waiting until later in year to act. Finding. 1) Cost If the Town acts now, the following estimates hold. Base Price. $240,000 Less Trade-Ins. $ 60,000 Initial Total Outlay. $180,000 Additional Cost Factors. Guaranteed re- purchase at 5 yrs. $ 55,000 Guaranteed maximum repair cost during re-purchase period. 2) Value of Trade-Ins The 860,000 expected trade-in value of 3 items (garbage compactor, bulldozer, payloader) is based on March '94 estimate and is subject to change. Two of the three items are no longer of use to the Town. One of these (bulldozer) is currently in need of a $30,000 repair before it can be used again. 3 ) Time Frame Board action at this time would enable delivery of new equipment in October at the earliest. There would be no additional spending requirement of '94 budget. CONCLUSION Request 1) permission of Boar~ to develop specifications for above items proposed, and 2) the Board to authorize securing the necessary bid bond. . . . -/0/13 _/V- @ ~95 Main Road P. O. Box 1179 Southold. New York 11971 J_s BunChuck Solid Waste Coordinator TOWN OF SOUTHOLD SOLID WASTE MANAGEMENT June 22, 1994 1mI10IlAIIJUII '10. Judi th Terry, Town Clerk FROM. ~ Bunchuck, Solid Waste Coordinator SUBJET. Developill9 Specifications for a Payloader and Tractor Truck I 811 writing to request that you schedule a discussion for the June 28 Town Board Work Session on developing specifications and going to bid to purchase a payloader and tractor truck for the Town Disposal Area. I wish to present to the board pricill9 information and background on the need for this equiPB8nt. .roNS t .000 800 600 400 200 o . . INCREASE IN SElECTED RECYCLABlES 1990 \IS 1994 tllRlPS 200 OtllClO 1lI1l11U .tfil) 01990 1II1l11U too . 50 . PI.... ca_.blk Mal o _ car_.M*._ . ......... Costs For Handling Selected Rec)dables CumJIIt Anatvemert lIS. "HsuIed by Town Dll.l.MS 70,000 80,000 50,000 40,000 30,000 20,000 14 10,000 o _ Cor-....... Mol TOTAL ClIrMt-.,o,...,tD St.... $SO.... .__ Il:1 St..... St..... 'lI.lIOlI ..... - - ... ....... . . . . Beliaftbt of Town HaulIng Its OWn R8cycIabIes . ReductIon in budgetary outlays of $25,000 per year .lr1'I118diate savings of $18,000 in tiscaI )ear 1994 .AdditionaI savings in labor oosls . Per ton cost of $15.20 vs. $30.00 .Achleve savings equal to cost of new truck in 40 rronths .lrlC1 ~ ability to seek out the best markets for Olr recycIab/es .long-tenn flexibility to haul other materials, Including garbage, to regional facilities. ... ..~... .. ..' 6-28-94 COST FAC'rOR Labor Fuel Debt Service Tolls Subtotal Less Income on Recyclable Net Cost/Trip I Trips . . COST PBR TRIP COMPARISON FOR SHIPPING RBCYCLABLBS PLASTIC .............. :'It>r~~:< :Biilbi~<< .............. CARDBOARD ............. Current ::IE!i!~~::, Current ::~i!i~i~~f< ,:~Yn'%isn: .............. . . .............. .............. .................1..5....... "$,:;:::;::::;': ;:::, . . . . . . . . . . . . . . ............. ::$:/':/'ijiQ':' ............. ............. .................1..5..... ~:::::: ::::::::::.: ::: ............. ....... ... ............ JUNK MAIL .......... )i:::,*~(: Current :~~~::::': ............. '$)'\'1$::: ............. :::>:::::<:~) ::~:<:::~~p::::: .............. .............. .............. ::~:>:::::,:::i:.!::::: .............. ::$:::<]~(:: $ ,:~:::<#p::: ...........,. ........,.... ............. :'~,:::<':::'::i:.!,:, ,............ 250 ::$>::)j~~::: $ . ........... ::~::::<:x#j) ............. ............. '::$:::':'::,<s~f: .......,..... 200 :~:<<$.~:: $ .. ." .. . .' ....... ... .. . . .............. :::::::::::::::::::::::::::: .. ." ..........-... ........... :)iCt1~~:i<:: $ (122) ,)IC<<,.$::: $ ....... .. .........,.. ............,. ......,....... .............. ::~)d~~yy $ 372 ,........,.... <<~if<ff 40 ............. ............. ............. ............. ........-.... i'~:::?)iiW' $ 200 ............. ))iji)))) 160 ............. ............. ::'i~Ooai:i::' $32,000 TOTAL COST ::*1~:~6.0:< $14,880 . . . . . . . . . . . . . . ..,.,......... TOTAL ANNUAL SAVINGS ........... ........... .........., ......... ........... :::::::::::::::::::::: iiijf:2ifo: ~~~~}~:m~~~~ ~~~~~~ ............. . . . . . . . . . . . . . ............. ............. ............. ............. . . . . . . . . . . . . . .............. H~i!it92Iri ~~~~~~~~~j~m~m;~~/~~ ............. ............. ............. ............. ............. o ............. ':$::<<~'<<(: $ ............. ............. 475 300 :~?:<<~~L $ 175 ............. ):::>~i>>: 32 .......,..... ............. ............. :i$:<:::~::: $ 5,600 .. .... . . .. ........ :~~~i~: