HomeMy WebLinkAboutCanon Business Solutions - HRC
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ELIZABETH NEVILLE
TOWN CLERK
Town Hall, 53095 Main Road
PO Box 1179
Southold, NY 11971
Fax (631) 765-6145
Telephone: (631) 765 - 1800
southoldtown,northfork.net
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
RESOLUTION # 2006-320
Resolution In: 1712
Meeting:
Department:
Category:
04/1110607:30 PM
Town Clerk
Contracts, Lease & Agreements
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2006-320 WAS ADOPTED AT
THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 11, 2006:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott
A. Russell to execute an ae:reement with Canon Business Solutions - East Inc. in connection with the lease
of one (1) Canon IR2270 copy machine for use by the Human Resource Center at a monthly cost of$183.42 for
a period of 48 months from date of installation, all in accordance with the approval ofthe Town Attorney,
r&J~U:fc2~~~t..
Elizabeth A. Neville
Southold Town Clerk
.
LORI HULSE MONTEFUSCO
ASSISTANT TOWN ATTORNEY
lori.montefusco@town.southold.ny.us
SCOTT A. RUSSELL
Supervisor
PATRICIAA. FINNEGAN
TOWN ATTORNEY
patricia.finnegan@town.southold.ny.us
KIERAN M. CORCORAN
ASSISTANT TOWN ATTORNEY
kieran.corcoran@town.southold.ny.us
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Telephone (631) 765-1939
Facsimile (631) 765-6639
OFFICE OF THE TOWN ATTORNEY
TOWN OF SOUTH OLD
MEMORANDUM
To:
Ms. Lydia Tortora
From:
Lynne Krauza
Secretary to the Town Attorney
Date:
April 21, 2006
Subject:
Agreement w/Canon Business Solutions
Lease of Copy Machine for Human Resources Center
Please be advised that Lori has reviewed and approved the attached
Agreement between the Town of Southold and Canon Business Solutions - East,
Inc. A copy of the resolution authorizing Scott to sign this Agreement is also
attached.
In this regard, kindly have Scott sign the Agreement in both places where
indicated and insert the date of signature. Once the Agreement has been
executed, kindly forward same to Karen McLaughlin for handling. By copy of this
Memorandum to Karen, I ask that she make certain that Betty receive the original
fully executed Agreement for her records.
Thank you for your attention. If you have any questions, please call me.
Ilk
Enclosures
cc: Ms. Elizabeth Neville, Town Clerk (w/encls.)
Ms. Karen McLaughlin, Senior Citizens Program Director (w/o encls.)
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Cost Per Copy Rental Agreement
Canon~
CANON BUSINESS SOLUTIONS - EAST, INC.
Headquarters: 300 Commerce Square Blvd., Burlington, NJ 080 16
I ACCOUNT #
EQUIPMENT DESCRIPTION SERIAl MONTHLY MINIMUM RENTAL MONTHLY EXCESS COPY CHARGE UNIT#
(~EQU1PMENT") NUMBER (Plus applicable sales lax) COpy ALLOWANCE (PlUS applfcable sales lax)
1. IfnQM!2uN""f q(} '70 $ 1<63.4 d- 4,000 .0\\5 pe'
Copies copy
, pe,
2. $
Copies . copy
$ pe,
3. Copies . copy
Agreement includes black toner based on manufacturer's suggested toner yield. Supplies will be shipped quarterly.
INITIAL TERM OF AGREEMENT: 4R MONTHS e-
If Sales Tax Exempt, a valid lax exempt certificate Advance Rental 12"l$
'Plus applicable sales tax must accompany this Agreement.
E~,:ment Locatio~ ii~ diff8r8ht tha~ ~illing ;;!::SS) 11.." II <t 'Cd- SOLE PROPRIETORSHIP: DATE OF BIRTH:
s-n fo.c\ IC 5 r'(!.( Hdvtk
Slreet City Sta'e Zip NAME: SS#:
Customer Contact for ::r 0..1'-1 ~ E d,<.k() m ADDRESS:
Meter Readings: CORPORATION/PARTNERSHIP: TAX 10#,
Purchase Order #
If this information differs for each machine, please attach schedule. Fax No. ( )
TERMS AND CONDlTlONS
The words YOU and YOUR mean the User of the Equipment. The words WE, US, CANON BUSINESS SOLUTIONS. EAST, INC" and OUR refer to the Owner of the Equipment.
IMPORTANT INFORMATION ABOUT ESTABLISHING A RELATIONSHIP WITH CANON: To help the Un~ed States Government figlltterrorlsm and money laundering. Federal law requires us to obtain, verify, and
record Information that identifies each person or business that opens an account or establishes a relationship. What this means for you: when you open an account or establish a relationship, we will ask for your
name, street address, date of birth, and identification number, such as a social security number or taxpayer identification number. Fer businesses, we will ask fer the business name, street address and tax
identification number. Federal law re~uires us to obtain this information, We may also ask to see your driver's license or other identifying documents that will allow us to identifu;ou. We appreciat'tlFourcooperation.
1. RENTALAGREEMENT ("AGREE ENr'): We agree to rent to you and you agree to rent from us the Equlpmenflis!ed above ('Equipment"). You promise to pay us the Monthly Inimum Rental (10M R') in accordance
with the terms below plus the Excess Copy Charge ("ECC") on copies in excess 01 the Monthly Copy Allowance ("MCA"), which ECC shall be billed annually or by another period determined by us. You authorize us to
insert in this Agreementserial numbers of Equipment when we so determine them. The parties intend this Agreement to be a finance lease under Article 2A of the Uniform Commercial Code.
2. TERM AND RENT: The Agreement shall commence on the day that any of the Equipmenl is delivered to you (the "Commencement Dale"). ECC shall be payable in arrears, as billed. MMRs shall be payable In advance.
Your obligation to pay such payments Will begin on the Commencement Dale. Subsequent payments shall be due on the same day of each successive month thereafter until aU rent and anx additional rent orexpense
chargeable underthisAgreementshal1 bepaid in full. You agree to provide accurate andtimelymeler readlm althe end of eachaflPhcable billing perIOd on the fonnsorother aKemate means Specified byus.l/ meter readl~
are not received In a tlme~ manner, charges may be estimated by us. YOUR OBLIGATION TO PAY T E MMR AND OTHER SUMS AND ALL OTHER OBLIGATIONS HEREUNDER SHALL BE ABSOLUTE A 0
UNCONDITIONALANDA E NOT SUBJECTTOANY ABATEMENT, SET-OFF, DEFENSE OR COUNTERCLAIM FORANY REASON WHATSOEVER, INCLUDING WITHOUT LIMITATION ANY CLAIM THAT YOU MAY
HAVE ORASSERT AGAINST THE SUPPLIER OR EQUIPMENT MANUFACTURER. ThlsAgreement is NONCANCELABLE. II a period of defennent is noted on this Agreement, II irrno wayde/ers the Commencement
Date. Such de/ennent will onlydeferlhe due dates of the installments of rent, plus th.e correspondm~ MCA and, II shall increase the initial term by same, ~;~ '~;;}~; ~~~~;~i ~~.~ L~l ~:~L J~ j~~ [i~D~~"U~ ~ ~u ~~~
t.,:..~r.u,lt~J"ldl...L~8f1 ~P""'~ l(lB%)vlll,~ m. '~'~,,~hp"l'm"nl j:""oIRt&rBetel'1&U9 (ilR1IHmtalt[;,ef8t6of1.1S1b~.:., u"tI,r'ufl,tl,c I I hI'" I ", , I" "
e B~t PFlOI D II nl tloie R"~v:-"rn r:ltp np.rmittorl I.;' Ig' Any Advance Renlal paid by you Is irrevocable and is not otherwise subjeclto bemg returned or refunded to you. Advance Rental shall be applied against rents
dueorto become due hereunder
THE TERMS AND CONDITlONS PRINTED ON THE REVERSE SlDEARE MADEA PART HEREOE
Sol)\-hnl(~ IOWN ("}{l BY X
)
USER (FULL LEGAL NAME) P 0 Bu,< AUTHORIZED SIGNATURE TITLE
5~Oq-:; mCAIN (Zoo..r) II 'lq Scott A. Russell, Supervisor
BILLING ADDRESS PRINT NAME
'1)1,.\ ku\ c\ {!v~ /lq7} (63~ 765-1889 April , 2006
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CITY STA ZIP rl~ONE NUMGEr~ DATED
Gu^~^,m
I uncondrriona y gu ill erform all obligations undertllc Agmement fully and promptly. I also agrec tllat Owner may make other arrangements with tile User and
I will still be primarily and unconditionally res', Illcnls and obligalions. Owner does not !lave to nolily me it tllO User defaults under the terms o/the Agreement.
If User defaults under the Agreement, I will immediately pay all amou, . cord,mce with tile default provisions of tlm Agreement, plus any attorney's fees and other costs.
I agree that tllis Guaranty will continue until tile Agreement is fully paid, IIlat it can d by or fm tile benefit o{ any assignee or successor orOwner and that Paragraph
12 of the Agreement is a partllereof.
X
x
GIJAI,^I~lOH SIGIJAllH1[
INDIVIDUAllY
WITI~[SS SIGNA1URE
1I^11
PRINT NAME
I'flnn IJI\I.~[
rO~M 201-~EV09l04
~alloll
, C,ANON'BUSINESS SOLUTIONS
155370
Acquisition Agreement
Canon Business Solutions-East. Inc. ("Canon-East")
300 Commerce Square Blvd., Burlington, NJ 08016
(Boo) 220-4000
Cust Code
Cust Code
Zip
Company TnI>IN of> ~()jho[J (ffUV'nAtJ fJv-fIlAllfl fJr)
Address '7~-r) Po rif,e <;trQ~1
Cily fTlFd!ltuck Sbte~ Zip Irq,~ ,
Conbel 30M Fds+rom Phone # !?3/-'dCfR-'-l4W
Email
Company
Address
Cily
State
Contact
Phone #
Email
PLEASE PRINT
Order Date ~ _/_
Delivery Date ~ _/_
Item Code
Unit Price
Total Price
Qty
I
f
,
~
Payment Terms:
Other Requirements:
Yes1il..C-ltl("- d.\ NoD
Shipping Instructions:
Subtotal
Equipment Lease by Leasing Company to Customer:
D CWO
D P.O, Required/P.O, #
o Tax Exempt
(Attach Certificate)
Ship Via:
Delivery I Install
Sales Tax C "'-~ m
Total
o Other
~ m{j\Jf~ Le(l').
#Steps
Loadin Dock? Yes 0 NoD
Deposit
Balance Due
Elevator
RGA#
Return
Order#
o Return to Leasing Company
o Move only
Item Code
o Trade n
Serial #
Meter Reading Ship/Handling
Special Instructions
Customer hereby authorizes Canon-East to remove the trade-in items listed above.
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CUSTOMER, BY ITS SIGNATURE BELOW, AGREES TO PURCHASE THE ITEMS SPECIFIED ABOVE, CUSTOMER ACKNOWLEDGES RECEIPT OF
A COPY OF THIS AGREEMENT, THE ADDITIONAL TERMS AND CONDITIONS ON THE REVERSE SIDE HEREOF ARE INCORPORATED AND
MADE PART OF THIS AGREEMENT
Authorized Signature
SCOl:.l:. .8.
Printed name
~ussell, bu~ervlsoL
Tide
Supervisor
~
Rep ID#
Manager
SlS..oo4A 10/03
.
COPIER MACHINE PROFILE
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