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HomeMy WebLinkAboutDiversified Technology Consultants . Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfor k.net ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 298 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTH OLD TOWN BOARD ON MAY 7, 2002: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Horton to execute an al!reement with Diversified Technolol!V Consultants for engineering services related to the Fishers Island Sewer District for 2002 subject to the approval of the Town Attorney. a~o."Q<'f{/.' Elizabeth A. Neville South old Town Clerk SO lUT I ON S '> d t c LAN!) ENGINEERED S T Rue T U RES WATER April 9, 2002 Supervisor Joshua Y. Horton Town Hall, 53095 Main Road P. O. Box 1179 Southold, New York 11971 RE: Fishers Island Sewer District DTC Proposal No: 02-237-000 Dear Supervisor Horton: We are pleased to provide this proposal for engineering services to assist the Fishers Island Sewer District during the year 2002. We strive to keep the costs of system operation, maintenance, replacement and permitting minimized. Normally, the services include conducting Items I, the Discharge Monitoring and Report which is transmitted to the N.Y.D.E.C. and II, the Operation and Maintenance Review Evaluation and Report which is consistent with DEC requirements. We are also available for on-call services ifrcquired and requested. We look forward to providing the District and Town of Southold continued services. A. The scope of work includes the following: 1. Preparation of a Discharge Monitonng Report (DMR) and submitted to the N.Y.D.E.C. The scope for each report includcs flow measuremcnts at the pump station, investigation and measurements of sludge and wastewater depths at the community leaching fields, office evaluations, report preparation and coordination with the sewer district representatives, Mr. Harold Cook, The New York DEC, and the District DEC at Riverhead. We are assuming herein that the DMR report requirements will be the same as they were in 2000. II. Conduct of maintenance evaluation of the sewers, the pump station, the commu111ty leaching systems and the wet well. DTC will conduct pump test to determine the efficiency of the pumps and potential replacement requirements. III addition, thc valving, generator and all other operations of the pump station will be reviewed. The sludge will be monitored in all tanks. DTC WIll keep records of all operatIOns, and prepare field reports. DTC will conduct office work to evaluate the field data and prepare an annual operation and maintenance report for distribution to the Town of South old, The Sewer District and Harold's Construction Company. Conduct of septage removed and other mamtenance items wIll comply with N.Y.D.E.C. requirements. III. Identify and estimate the cost ot' long term nnprovements to the system tn prolong the hfe of the pump station and COllllllu111ly-leachlllg t'leld. As discussed, a Sinking funo should be set up I,)r bolh of these Items. (Not applicable fur 21102 because UTC' IS complctlllg the report b3->C;cf upon our c,\.]~tll1g current contract) D I V ER 5 I FlED T EC III, 0 LOG Y CON S U L 1 AN rs _J , :,c ,,-, "''", ';lllnG H r: ',\'Fln.'F II',-II,~.I Ii' "C.1 ;-' ,~, " <.L" Supervisor Joshua Y. Horton April 9, 2002 Page 2 IV. Provide "on call" services as requested and authorized to evaluate short tell11 problems and solutions to problems which occur on occasion such as sewer collapses, valve failures, pump failures, generator failures, septage sampling and disposal and component replacement review contracts and other documents required by the N.YD.E.C. Consult with the sewer district regarding cost of repairs, replacements or upgrades. Advise the district regarding proposed sewer connections. V. Update permits (if required). B. Information required 1. We have most of the files on hand 2. We will need copies of invoices and payments by the Contractor. C. Fees We propose to conduct the Item I, DMR for a lump sum fee of $2,500, including expenses, assuming the N.Y.D.E.C. DMR requirements have not changed. We propose to conduct Item II for a lump sum of $3,900.00. Item III is being done under the 1998 contract. We propose to conduct work if needed and authorized under Item IV based on labor and direct expenses not to exceed $2,500.00 (See the enclosed Schedule A and Schedule D). Item IV. It is unlikely that a new permit or permits will be required. If they are required, a separate proposal based on the permit requirements will be presented. The enclosed Terms and Conditions, Schedule A and Schedule D are part and parcel to this agreement. We are pleased to have the opportunity to submit this proposal and will fully utilize our experience and time on the Island to your benefit. We have enclosed two original proposal letters and ask that you please indicate your authorization for DTC to proceed with the work as described by signing below and returning one letter to us. If you have any questions regarding this proposal, please feel free to call me at (203) 239-4200. Sincerely, DIVERSIFIED TECHNOLOGY CONSULT ANTS Michael A. Home, M.S., P.E. Manager, Special Projects Enclosures: Schedule A Schedule 0 Terms and CondItions pc: The Ilonorable LouIsa Evans, fIShers Island. New York ~ --,,"1;\1"-11:';' 1', "I'''.;:ll,.::Ii,,:'.\Jl'\\' y,_"l i-;,hl'f\ hl""ds,_"s(,,[lh'lJCI ~ L,( Supervisor Joshua Y. Horton April 9, 2002 Page 3 The above proposal is offered and accepted and DTC is authorized to proceed. For DIVERSIFIED TECHNOLOGY CONSULTANTS, INe. J..~/ Murali Atluru, Ph.D., P.E. Chairman and CEO \\- Date: 4-)0, \ 01- For SOUTHHOLD, NEW YORK AND THE FISHERS ISLAND SEWER DISTRICT Date: Supervisor Joshua Y. Horton " SCHEDULE A (DESIGN) 2002 SCHEDULE OF FEES DIVERSIFIED TECHNOLOGY CONSULTANTS YEAR 2002 CLASSIFICATION HOURLY BILLING RATES Principal $ 160.00 Vice President $ 130.00 Sr. Proj ect Manager $ 115.00 Project Manager $ 105.00 Sr. Engineer $ 90.00 Landscape Architect $ 85.00 Planner $ 70.00 Project Engineer $ 75.00 Engineer $ 70.00 L.E.P. $ 105.00 Environmental Scientist $ 70.00 Jr. Engineer $ 60.00 Sr. Technician $ 65.00 Designer $ 65.00 Technician $ 55.00 Chief Construction Inspector $ 80.00 Sr. Construction Inspector $ 70.00 Construction Inspector $ 65.00 Survey Manager $ 85.00 2 Person Survey Crew $ 105.00 3 Person Survey Crew $ 150.00 Admin. $ 50.00 Typist $ 40.00 Messenger $ 30.00 Nonexempt personnel are required to be paid 1.5 timcs their hourly rate if required to work overtime. Out of ordinary Direct Expenses will be billed in accordance with the attached sheet. A 10% administrative charge will be added on all subcontracts and sub-consultants. Invoices will be submitted once a month for services performed during the previous 1110nlh. Payment will be due within 30 calendar days of the invoice date. Interest charges of 1.5% per month will be applied to unpaid invoices over 30 days. S \]Of{r..L\cl1UI ScheJ"k.'( F"es'r)esi~1l Sch~d"k A 2001 dOlL SCHEDULE D 2002 DIRECT EXPENSES RATE SCHEDULE DIVERSIFIED TECHNOLOGY CONSDLTANTS ITEM UNIT TransportatIOn Mile Printing/Plotting Square Foot Fixed line Mylar Sheet In-House Copying Page Photographs Each Overnight Mail: Letter Each Roll of Maps Digital Photos Each pH Meter Day Photo Ionization Detector Day Confined Space Safety Equipment Day Flow Monitoring Equipment Weekly Level D or C Personal Protection Equip. Day Level B Personal Protection Equip. Day Bailers Each GPS Hour Expert Testimony for Deposil1on/ Arbitration or Court Testimony (Minimum): . y, Day . Full Day COST/UNIT YEAR 2002 $ 0.365 $OAO/S.F. $ 80.00 $ 0.16 $ 0.65 $ 16.00 $ 27.00 $ 2.25 $ 27.00 $ 105.00 $ 65.00 $ 425.00 $ 37.00 $ 140.00 $ noo $ 80.00 $ 800.00 $1,700.00 A 10';1" administrative charge will be added on all Direct Expenses. Any other equipment that is required for a particular project will be billed at the rental cost plus 10% administrative charge. Any other out-of-pocket expense Illcludlllg but not limited to airfares, car rentals, hotel charges, etc. wd] he billed <It the actual cost plus l()(~~~) administratIve charge. S ',[(JRHS"'2,Y,c II,H\lS <'< R.-\TE Snl[I)llt_IS~';U2 SeIILJ)I,I]]', \llll'l:S'lkull"l'c'"'' \Chl'J Il Joc 12. Field Work In the event that any staking or other field work performed by DTC or its agents is destroyed by an act of God or parties other than DTC surveyors, the cost of re-doing the field work shall be paid by CLIENT as extra work, on a cost plus basis, provided such work is authorized by CLIENT. 13. Insurance We are protected by Workmen's Compensation Insurance, Professional Liability Insurance and by General Liability Insurance. We will furnish information and certificates at your request. As design professionals we are hired for our skill. The level at which we perform is governed by matters implicit in law therefore, the CLIENT agrees to hold harmless, indemnify and defend DTC from and against any and all claims for any loss, damage or liability, other than those due to our own acts of negligence, beyond the amounts, limits, and conditions of such insurance. We will not be responsible for any loss, damage, or liability arising from your negligent acts, errors and omissions and those by your staff, consultants, contractors, and agents or from those of any person for whose conduct we are not legally responsible. 14. Asbestos It is understood and agreed that the handling or removal of asbestos or asbestos products involves certain health risks which require specific safety measures. DTC shall not be responsible for safety and safety measures on the job, including measures for the protection of employees of contractors or subcontractors, nor for the protection of the general public. Such responsibility for safety and safety measures is, and shall remain, that of the contractor. For services involving or relating to the removal or encapsulation of asbestos as part of this agreement, it is further agreed the client shall indemnify and hold harmless DTC and their consultants, agents and employees from and against all claims, damages, losses, and expenses, direct or consequenl1al damages, including but not limited to fees and charges of attorneys and cOllrt and arbitration costs arising out of or resulting from the performance or the work by DTC or claims against DTC arising from the work of others related to asbestos activities. 15. Hazardous Waste It IS understood and agreed that in seeking thc professional services of DTC under this agreement the CLIENT may be requiring DTC to undertake uninsurable obligations for the client's benefit involving the presence or potential presence of hazardous substances. Therefore, the CLIENT agrees to hold harmless, indemnify and defend DTC from and against any and all claims for any losses, damages, liability and costs, including, but not limited to, costs of defense arising out of or in any way connected with the presence, discharge, release, or escape of contaminants of any kind. 16. Samples All samples will be discarded 30 days after submission of our report, unless you advise us otherwise. Upon your request, we will ship or deliver the samples C.O.D. or store them for you for an agreed storage charge. 17. Warranty of Authority to Sign The person signing this contract warrants he has authority to sign as, or on behalf of, the CLIENT. If such person does not have such authority, he agrees that he is personally liable for all breaches of this contract and that in any action against him for breach of such warranty, a reasonable attorney's fee shall be included in any judgment rendered. 18. Termination or Suspension of Agreement This agreement may be terminated by either party upon receipt of written notice. In the event all or any portion of the work prepared or partially prepared by the consultant be suspended, abandoned or terminated, the CLIENT shall pay the consultant all fees and charges for services rendered for the project not to exceed any contract limit specified herein regardless of the number of final documents completed. 19. Fee Non-Contingent Paymeut of invoices arising Ollt of the performance of the work under thlS agreement is not contingent upon receipt of pa~:lment or fees, grants, awards. etc. s '.rnRH';"c(""'~ TER~,IS & ItAlr ':TIIL,JI,.U'\ "'~ITK~I~ -'NIl (ONDlli()\"; \[.""Ludll'Il1C, o",d C ,,,,,Iii I lI\ c(,'I} oi", Page30f4 .' '" by the CLIENT under any other agreement and shall not be subject to any claims or delays arising out of any other agreement. 20. Amendment or Modification These STANDARD TERMS AND CONDITIONS, SCHEDULE A, SCHEDULE D, and other Attachments, when referenced in the Letter of Proposal, shall together with the Letter of Proposal constitute the entire understanding between the parties and may not be amended or modified except by instrument in writing signed by both parties. ~H 1](\1S,2,'n~ ll:W,I' '" VA! l \I,IIIIJL'U'; rFFt\I'; ..\.1")) ('(jNL\nJI)~S ','III-.\:'r<.l Inn, ;""IC',.,,,,lill"" c''':' ,k,,_' rlagc -1 of'-t