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HomeMy WebLinkAbout09/11/2004 . Fisher's Island Civic Association Minutes from 11 September 2004 Board Meeting In Attendance: Barry Bryan, Peter Rugg, Kate Reid, Heather Ferguson, Jack Hesse, Sarah Malinowski, Louisa Evans, Meredith Harr Absent: Penni Sharp, Jay Parsons, Janio Spinola, Nancy Hunt, Mike 1mbriglio Introductions for those not familiar with Meredith Harr and her new role as Island Institute fellow, it is stated that Meredith will be the secretary for this meeting. . Agenda items: 1. Amendment of the By-laws for FICA. . Who gets to vote in elections for director positions? . Record date for members entitled to notice (by mailings) is separate from record date to vote. . Members are in good standing and entitled to notice or to vote if all dues are paid for that year. . Paid members will receive minutes and notices of meeting. Unpaid members will receive both minutes and notice as well as a dues envelope with the mention that they will be ineligible to vote in said upcoming election unless dues are paid and they are in good standing. . Jack and Barry emphasize the importance of each member still being involved and want to point out that FICA as it stands will remain for the next year and that the "merger" ofFICB into FICA is merely a governance structure change. FICA will continue with the FICB members becoming the Directors of the FICA. . Finally, if you plan to vote, you must be a member in good standing by 5PM the day before the Adjourned Annual Meeting i. Peter moves to amend By-laws, Jack seconds. Approved . Record date for members entitled to notice of meeting will be day before notice is mailed. Record date for members entitled to vote at meeting will be day before meeting unless Board fixes a different record date for either. i. Jack moves and Peter seconds. Approved 2. There has been a resolution designating the FICB as a Civic Committee. . . 3. Hamlet Study- Josh Horton on 22 September at 1l:00AM · We want a representative to meet with Horton and the Town's planning consultant to discuss a Hamlet study for Fishers Island including: i. Inventory of Town-owned lands on the West End. ii. Creation of Master Plan for general preservation/development of the west end. -Review and inventory of various zoning codes on the west end. iii. Review of infrastructure on the west end, including roads, sidewalks and sewers. · Sarah, Barry and Meredith agree to attend. 4. New Business * FICA & FICB · Jack mentions the budget talks for the FICB. Peter would like to have a dollar number to present the Community Board on the I October meeting. · Heather suggests we get that number together today, board agrees and the estimated figure of$15,000 is set to coincide with a similar (totaled) commitment from the other civic organizations on the island. · It should be remembered that the FICB is simply a more representative body with the same mission of the FICA. . * Trouper Joe . Do we need to talk to Horton? · Yes, we should say something about the concept, not asking specifics and see what he suggests. · The committee set to find out more about this issue is Louisa Evans, Frank Burr, and John Spofford. · Subsequently, Barry talked to Frank Burr, who had met with Curto. Curto agreed to go back to his bosses to talk out the problem. Burr advised us not to raise the issue with Horton until Curto has the specifics. * Assistant Secretary and Treasurer · Peter moves to appoint Meredith as the Assistant Secretary and Laurie as the Assistant Treasure until the organization meeting of the Board on October 9. Sarah seconds. Approved. · Heather will appoint someone to run the 9 October meeting for her in light of her expected absence from the Island in the days prior to the meeting. She will be in attendance and open the meeting, then hand it off to Barry to take the gavel for this particular meeting. Meeting Adjourned .