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HomeMy WebLinkAbout08/08/2005 Fishers Island Community Center Board Meeting Minutes for 8/8/05, 6:00pm Fishers Island Office Next meeting: Aug 22 at 6:30pm in the Island Office. In attendance: Judi Imbroglio, Sara McLean, Gail Cypherd, Grace Burr, Jeanne Schultz, Karla Heath, Sarah Moody, Charlie Stepanek, Mere Harr, John Spofford Building Committee: Jeanne, John and Mere met with Bruce and Lily Kinlin last week and they are excited to get started on the real meat ofthe project. We need to decide what it is we FINALLY want for the program elements on the inside and we need to get the retainer for the their team they assemble for the structural and technical end of the building. KRA will do another set of drawings after they get more fInalized measurements and details from 98. The committee should try and fInd out what companies and people have done work out here in he past similar. The schedule was discussed and it was mentioned that we will need a complete c.o. before we can use the building; so ALL infrastructure must be done. KRA will work on the permits with their team of experts after the design phase is through. We need to fInd a fIrm who can do spauling work and get bids so we can work on that fIrst. Mike Verity will be walking through 98 on the 10th at the Fathers meeting and Bruce and Lily will also be there. Judi, Mere and John will be there to pick people up, give rides and talk to people too. KRA will get all the info we need from inspectors. KRA was told to put arts and crafts room/area back into the plan, as people at mentioned this they block party and elsewhere. He will add our new suggestions and is looking at about 3 months for fInalize-able plans to be ready. Harold stopped be this school during that meeting and asked KRA for assistance with his plans. B&LK were very nice about it and later asked if the I.C.c. would take their stand on what they want from him. This was discussed. It was decided that having him there could be a great thing for the Center, but this needs to be managed properly and FIDCO is the fInal yes/no place. We need to remain clean on this and not loose face with supporters. IfFIDCO denies him, it must remain clear that this was not a I.C.C. decision. The bowling alley arrangement was discussed and it was decided that we should ask KRA to redo them so they are not separated as the plans suggest. Finance and Development: That committee has meet a few times and are working on it. We need to firm up our numbers. John is looking into contractors and Jeanne has asked the contractors that worked on the school addition if they were interested. She will set up a time for them to come and look at 98 and perhaps bid. Management: Mere needs to write Liz Furse a check to $86.00 for the wine from the movie night. She does this at the meeting. Ticket sales for Grace Potter are going very well. Grace Burr has been outside of the P.O. and will be till the show selling tickets. They will also be available at the door. Grace made envelopes with 6 tickets each in them and gave them to ICC Board to sell on their own. Money can be returned to her or Mere. Next meeting: Aug. 22 2005 at 6:00pm in Island Office. August 22, 2005 meeting minutes: Band ticket sales: No one to formally report, but it is thought that we made about $3,500.00 from the Noctoumals show. It was a great time and we sold a few shirts, but have run out of the most popular sizes. It was decided to hold off on buying more till next season or to have the date removed so we can use the same screens. John and Judi will think about this more. Building Committee: Jeanne met with George Madden of Madden Construction today to look at 98. He was impressed with the building and gave a rough price of $50,000.00 for exterior work. He would be fixing spauling and paint all the concrete one color with protective paint. He would contract out the interior work. He did say that we could start clearing around the building and moving things away from the base including all trees. Jeanne found him easy to work with on the school project, as did the School Board. Jeanne also had Howard Feivou, the business manager at the school to look at the building. He had done a project that was similar at a previous job. He said that our fitness space was twice the size of what he used and they had 3,000 visitors per day, so we should be fine in that area. He suggested that we call Life Fitness to get a quote for equipment. They do quotes for free and we may be able to get more from them as a promotional opportunity for them. He also said that one should never put carpet in a workout room, use rubber floor covering, it way easier to maintain. Mere and Jeanne will meet with Greg T. on Weds. At 11 :OOam to look at the bottom half of98, which we have not seen yet. He has the key, it is Andrew's area now, behind the white garage door. Jeanne said that someone wishing to remain anonymous offered her a pledge of $200,000.00 today. She would like to be the liaison with this person, as they asked not to be involved in the rest of the Board's details. This person wants to deal with Jeanne directly. They also need this to be tax deductible, so we need to know the status on that ASAP. FinanceIDevelopment: John, Sara and Sarah have been meeting. They have worked out a pyramid for fundraising and Mere will add this to the brochure as the last page. They have a list of names to target for larger pledges and will use the first batch of brochures for this group. They would like to get in touch with these people before summer season is over. They are looking at individuals and then families and foundations. They have set up a naming opportunities list for the bigger elements of the building such as rooms and equipment; this was passed around for the Board to see. The brochures MUST be done for this piece. Mere has them back from printer and collated, but the new pieces this sub-committee added and new numbers need to be added. She can and will do this, then bind them at school and they are ready. This will be done this week and no later. John is getting Guidestar, and online program to seek out family foundations for fundraising. He is also getting a QuickBooks non-profit copy just for the LC.C. to use to get financials better organized. Thank You Letters: Jeanne is pinning something for Mere to type up and Judi to sign for all of our pledges so far. Mere will create a letterhead using our logo for that that we can use for all other letters too. She will send this around for approval. T-Shirt Sales: So far we have made $1,500.00 on shirts. 101m has been reimbursed and Sara needs to be, Mere will fix that. We need more children's sizes if we want to sell anymore this summer. Next meeting: Sept 5th, 2005 at 6:00pm in Island Office.