HomeMy WebLinkAbout05/16/2005
Fishers Island Community Center Board
Meeting Minutes for 5/16/05, 6:30pm
Fishers Island Office
Next meeting: May 16 at 6:30pm in the Island Office.
In attendance: Judi Imbroglio, Sara McLean, Gail Cyphard, Jeanne Schultz, Karla Heath,
Sarah Moody, Charlie Stepanik, Mere Harr and Harold Cook
1. Grants -Jeanne Shultz:
Jeanne reported on the Grant conference they went to in Saratoga, NY last week.
They attended two sessions, one on parks and recreation grants and another on waterfront
revitalization. The best fit for us appeared to be the waterfront revitalization grant. There
are three hurdles we would need to jump in order to be eligible for this grant.
a. Southold has to submit our application.
b. We need to be a 501<1;;)3 or under the umbrella of one.
c. We need to have started the permitting process for the building/area.
Jeanne and Judi have talked to Bobby Wall about the permit question. He basically
said that we need to submit a request, the Town will reject it, but nonetheless, the process
has then been started and we could proceed with the grant application. It was mentioned
that a major issue that sometime arises is the Department of Health has issues with
parking at facilities like this.
The planning and zoning inspectors will be on Island on Friday the 20th of May and
we will be meeting with them and tour building 98. Mere will try and get the application
from the Town so we can get that submitted ASAP. Also, in our favor, the watershed
management plan was recently approved by the State for Long Island Sound, giving us
more ground to stand on with this application. Mere will get a copy of this too.
There was also discussion of South old Town's parks and recreation money, which we
are entitled to some of. It is $400,000.00 this year and we can apply for some of that. This
is good because the grant we are looking at is a matching grant and this Town money
would count toward our side of the match. Also accountable is the money we have spent
on consulting and associated costs, committee member's time @ $15/hour and all the pro
bono work we have received. This is all counted as in-kind monies and goes toward our
matching funds.
We need to decide how much Southold money we can ask for; Mere will talk to
Louisa Evans. Louisa need the numbers for what we want so she can take them to the
Town and pass a resolution on the money as well as have them submit our grant
application, which Jeanne will have written and worked up.
2. FIDCO Proposal-Sara McLean:
It was discussed that Harold should and will be dealing with FIDCO directly, not
though the C.C. John and Sara are finishing up proposal. Sara also talked about insurance
and our need to deal with that issue. She said John Fisher will be here Wednesday, May
18 to meet with several people and she is setting up a time to walk through 98 with them.
She mentioned that is her conversations with Fisher and Fisher the issue of the windows
came up. They told her that residentially, the homes here are required to be 'hurricane
rated' and this may be an added expense if the engineering numbers we have do not
include this. We will need to find out ifCME took this into consideration or if this
requirement holds true for our use of the building. Rated shutters will solve this problem
aswelI.
Sara also said we need to know if98 is in the flood plane and what is its elevation?
Mere can look into this. Flood insurance is not required either way, but it is strongly
suggested. Another consideration is the unmanned exercise room. How do we do that and
keep costs down? Jeanne asked Mere if she could call Long Island's Y and ask about how
they deal with insurance?
3. Operating expenses -Sarah Moody:
Sarah handed out the worksheet she had created showing costs, expenses and
potential earnings. She had a few numbers missing that the other Board members could
provide. The floor covering was discussed and it was thought that the C.C. might be able
to find reminisce from certain places. The insulation costs are still unknown. John and
Mere will get together some better numbers for the moving of the bowling alley. Sara and
the Fishers' will try and come up with a number for insurance costs, and John will look
into the fuel and water questions.
4. I.P.P. -Gail Cypherd:
Gail had just come from a meeting with Trudi Edwards and Cynthia Reily that
evening. She had asked them what were the issues causing IPP to not be interested in
teaming with the CC as one organization and a 50111;)3. The main issues seem to be:
a. Insurance issues and liability.
b. The 50111;)3 legislation that limits fund raising. It seems that once your
organization hits the one million dollar level, things change. Trudi will talk to
Philip Culbrin (?) about this.
c. Jennifer Parsons had worries about the failed Mystic Community Center.
d. Money streams? Can there be two specific steams?
e. How will fundraising occur?
f. What are the implications of raising money under the IPP umbrella?
g. How much say does IPP have in the CC and its development of the actual space in
the building?
5. Harold:
Harold clarified the storage area issues by explaining that he wants a different space
than our Kinlin plans indicated. Harold will bring his own plans for his space to our next
C.C. meeting, next week. He agreed that he would be dealing with FillCO directly. He
said that he had between $50-80,000.00 to spend on his space and talked a bit more about
what he wants there and how it will all fit. It sounded feasible and he is very willing to
work with our schedule, as that would be good for his business too.
Jeanne asked if the C.C. could include the money he will be spending on his part of
the renovations in the grant applications as part of our matching funds? He said that as
long as he is not loosing anything on the deal that would be ok. That would be helpful to
our mission on the grant.
Minutes submitted by, Mere Harr