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Home My WebLink About07/06/2004 . ~ . FISHERS ISLAND UNION FREE SCHOOL DISTRICT ORGANIZATIONAL MEETING Tuesday, July 6, 2004 5:30 p.m. ~rSx.r~ "\ Members Present: K. Heath, S. Hall, S. McLean, N. Schmid, A. Walsh, J, Schultz, A. Smith, D. Dexter 1. CALL TO ORDER: The meeting was called to order by President K. Heath at 5:31 p.m. followed by the Pledge of Allegiance. II. ADDITIONS TO THE AGENDA: None III. ADMINISTRATION OF OATH: Alicia Smith dispensed the administration of oath to newly elected board member, Sara McLean, 3 year term ending June 30, 2007. IV. ELECTION OF OFFICERS: A. President of the Board of Education: Nina Schmid moved, Sara McLean seconded, and the motion passed unanimously (5 ayes, 0 nays) that Karla Heath continue as President of the Board of Education for 2004-2005. B. Vice President of the Board of EducatioJ,1: Sara McLean moved, Nina Schmid seconded, and the motion passed unanimously (5 ayes, 0 nays) that Stephanie Hall continue as Vice President of the Board of Education for 2004-2005. C. Administration of Oath: Alicia Smith dispensed the administration of oath to Karla Heath and Stephanie Hall. V. APPOINTMENT OF OFFICERS: Sara McLean moved, Art Walsh seconded, and the motion passed unanimously (5 ayes, 0 nays) that the Fishers Island Board of Education approves of the appointments of: A. Clerk of the Board - Alicia Smith B. District Treasurer - Diane D. Dexter C. Deputy Treasurer - Carol Dojterty Alicia Smith dispensed the administration of oath to Diane Dexter and will administer the oath to Carol Doherty tomorrow. VI. OTHER APPOINTMENTS: Nina Schmid moved, Stephanie Hall seconded, and the motion passed unanimously (5 ayes, 0 nays) that the Fishers Island Board of Education approves the following appointments for the 2004-2005 school year: A. School Physician - Dr. John J. Hand B. School Attorney - Cooper, Sapir and Cohen C. Census Enumerator - Carol Doherty D. Central Treasurer - Extra-Classroom Activity Fund - Altcia Smith E. Attendance Officer - Carol Doherty F. Independent Auditor - Coughlin, Foundotos, Cullen & Danowski, LLP G. Records Access Officer - Jeanne Schultz H. Purchasing Agent - Alicic Smith I. Receiver and Agent of Federal Funds - Jeanne Schultz J. Secretary to the Board - Undetermined K. Title IX Officer - Jeanne Schultz 1. Student Activity Advisors: i. Senior Class 2005 - Mr. Daniel Gillan ii. Student Council - undetermined iii. Yearbook - Mrs. Linda Bean iv. Cross Country Coach - Mr. Daniel Gillan M. CSE Chair- Mr. Kenneth Dugas VII. DESIGNATIONS: Stephanie Hall moved, Nina Schmid seconded, and the motion passed unanimously (5 ayes, 0 nays) that the Fishers Island Board of Education approves the following designations for the 2004-2005 school year: A. Official Bank Depository, All Funds - Fleet Bank B. Regular Meetings - Third Wednesday Monthly at 5:30 p.m. C. Official Newspapers - The Day, The Suffolk Times vrn. AUTHORIZATIONS: Art Walsh moved, Sara McLean seconded and the motion passed unanimously (5 ayes, 0 nays) that the Fishers Island Board of Education approves the following authorizations for the 2004-2005 school year: A. To Certify Payrolls - Jeanne Schultz B. To approve Conferences, Conventions, and Workshops Attendance for Faculty and Staff - Jeanne Schultz C. To Establish Petty Cash Fund - ~100.00 maintained by Alicia Smith D. Designation of Signatures on Checks: i. General Fund, Housing & Repair Reserve: Board President/Vice President and TreasurerlDeputy Treasurer ii. Extra-Curricular Funds: Superintendent and TreasurerlDeputy Treasurer E. Budget Transfers of $2000 or less by Superintendent's approval F. Superintendent to apply for Grants in Aid G. Class Fund Raisers as approved by the Superintendent IX. OFFICIAL UNDERTAKINGS (Bonding of PerSonnel) Nina Schmid moved, Stephanie Hall seconded, and the motion passed unanimously (5 ayes, 0 nays) that the Fishers Island Board of Education authorizes bonding for the following personnel and/or group, for the 2004-2005 school year: A. District Clerk B. District Treasurer C. School Business Official D. All School Board Members X. OTHER ITEMS: Stephanie Hall moved, Nina Schmid seconded and the motion passed unanimously (5 ayes, 0 nays) that the Fishers Island Board of Education approves the items below, a-d, for the 2004-2005 school year, with the understanding that a discussion will follow regarding the parameters and makeup of the Long Range Planning Committee (under d) a. Re-adoption of all Policies and Code of Conduct in effect during'the previous year b. Establish Mileage Reimbursement Rate - $.37 per mile c. Annual District Meeting Date - Tuesday, May 17, 2005 (State-wide voting day) d. Committee Membership - attachment XI. DISCUSSION WITH DAVID BROWN David Brown reviewed the Fishers Island School Building Addition progress, present bids, and where they currently stand. He brought up various bid issues including ~ t . . . . alternates for Bid 4, rising steel prices impacting bid prices, changes in County permit, alternate materials being requested to maintain bid prices, and repriced cabinets. He reviewed his recommended actions and the next steps to be taken. Scott Atkin summarized the progress of the Asbestos Removal Project. The following motions were made: I. Sara McLean moved, Nina Schmid seconded, and the motion passed unanimously (5 ayes, 0 nays) that the alternate canopy and alternate carpeting be eliminated from Contract Bid 4 and the decision regarding the inclusion of the alternate exterior doors be postponed for several weeks until the other bid costs have been confirmed. 2. Sara McLean moved, Stephanie Hall seconded, and the motion passed unanimously (5 ayes, 0 nays) that The Fishers Island Board of Education authorizes Anchor Engineering to award the building project bids #3 to #7 to the following companies with the original bids listed below: a. Bid #3 - Tank Piping to TMC at $12,255 b. Bid #4 - Building Addition to Mattern at $314,738 with inclusion of door alternate to be established at a later date c. Bid #5 - Building Plumbing to Harrington at $67,977 d. Bid #6 - Building HV AC to Harrington at $50,177 e. Bid #7 - Building Electric to Enterprise if alternate materials are acceptable at $64,200 3. Sara McLean moved, Art Walsh secondt;d, and the motion passed unanimously (5 ayes, o nays) that we award the asbestos contract of $10,200 to the Abatement International Advatex Associates, Inc. 4. Sara McLean moved, Stephanie Hall seconded, and the motion passed unanimously that the Fishers Island Board of Education delegate the power to award the remaining, bids 8 and 9, to David Brown based upon his receiving adequate information and samples regarding the quality ofthe cabinets in question and forwarding such to the board for approval. 5. Sara McLean moved, Stephanie Hall seconded, and the motion passed unanimously (5 ayes, 0 nays) that the Fishers Island Board of Education approve the warrant to pay Catap<l!lOin the amount of$3,130. XI. ADJOURNMENT: Nina Schmid moved, Sara McLean seconded and the motion passed unanimously to adjourn at 7:15 p.m. Respectfully submitted, Diane D. Dexter Acting Secretary /