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Home My WebLink AboutValerie Scopaz/VMS Planning Services ~I'~ ~II$ ~}~ RESOLUTION 2006-528 ADOPTED DOC ID: 1930 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2006-528 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTH OLD TOWN BOARD ON JUNE 6, 2006: RESOLVED that the Town Board of the Town of South old hereby authorizes Supervisor Scott A. Russell to execute an A2reement retainin2 Valerie Scopaz of VMS Plannin2 Services, for the conduct of a Fishers Island Master Plan Update, in accordance with her Proposal at a total cost not to exceed $10,000, subject to the approval of the Town Attorney. ,(7R~-.l~a2;l-,:J",~ Elizabeth A. Neville South old Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Thomas H. Wickham, Councilman SECONDER: William P. Edwards, Councilman AYES: Wickham, Ross, Edwards, Russell, Krupski Jr. ABSENT: Louisa P. Evans VMS Planning Services PROPOSAL Fishers Island Master Plan Update With a Particular Focus on Sustainable Growth, Preservation and Redevelopment of the West End Context Fishers Island is a unique island community with a rich history of managed growth. For more than two decades, the Islanders have sponsored, under their own initiative, planning studies that have served as visionary blueprints and strategic plans for community action. These studies are referred to here as the Fishers Island Growth Plans of 1984, 1987 and 1994. In 1984, the Fishers Island Civic Association contracted with the Trust for Public Land to compile a report that examined the current state of development on Fishers Island and the Island's capacity to accommodate future growth within its unique natural character. In 1988, the Fishers Island Growth Plan Committee, sponsored by the Fishers Island Community Board, updated that report which is known as the Fishers Island Growth Plan. The Fishers Island Growth Plan was updated again in October 1994. The Growth Plan reaffirmed the residents' concerns regarding growth. It also reaffirmed the community's consensus that the unique character of Fishers Island, "the residential orientation, the lack of tourism, the natural beauty, safety for our children and the small village atmosphere", is steadily eroding. (Fishers Island Growth Plan Committee, 1994, pI) In 1994, the Growth Plan Committee determined that the original Growth Plan Assumptions remained largely valid and stressed that: . "Fishers Island must have a viable year-round population . Efforts must be made to slow the growth of seasonal population . The Island should remain a residential community . For the foreseeable future, our Island's official governance will remain the same; we will continue to be a hamlet within the Town of South old and . The natural environment must be unequivocally protected" (Fishers Island Growth Plan Committee, 1994, pI) These plans have provided guidance to an active and very involved citizenry with an interest in the protecting the Island's unique character through sustainable and compatible development. The Fishers Island community has been successful in providing affordable housing and a health clinic on the island, as well as other, less capital-intensive initiatives, such as the creation of a new community board. In October of 2004, the Fishers Island Community Board requested a Fishers Island version of the hamlet studies that were being prepared for the other hamlets within Southold Town. The letter itemized specific points of concern to the Islanders, chief I VMS Planning Services among them the desire for an accurate compendium of factual information relative to Fishers Island and a long-term strategy for the land around the ferry dock and the airport. This proposal is intended to address those issues of concern. Proposal The consultant, Valerie M. Scopaz of VMS Planning Services, proposes to work closely with the Fishers Island Community Board, to undertake a planning exercise that will result in an update of the 1994 Fishers Island Growth Plan; said update to take into account the relevant elements of the Southold Town Local Waterfront Revitalization Program and the Fishers Island Harbor Management Plan. The update will be suitable for inclusion into Southold Town's Comprehensive (& Strategic Action) Plan. Components The updated Growth Plan will contain the following components: . Inventory ** o Town-owned lands on the West and East ends of the Island. o Infrastructure on the West End, including roads, sidewalks, sewers, and water supply. o Inventory of services provided to Fishers Island by the Town. o Inventory of business-zoned properties and structures. o Inventory of community buildings, description of ownership, listing of existing uses. o Inventory/Map of historic structures noted on Town's Society for the Preservation of Long Island Antiquities file. o Review of Town documents related to Fishers Island and assembling a complete library of such material for use by residents of the island. ** Because the Town has GIS database capacity and in-house staff capable of updating and compiling that database, this proposal presumes that the Town will assume responsibility for updating the GIS database during the Inventory phase of the study. The consultant will work with staff to define inventory needs, information gaps as well as identify field work or outside sources that may be needed to update the database. · Assessment, Analysis & Recommendations o Assessment of un-met community service needs and how they might be met by the Town; e.g. senior citizens, youth, healthcare, recreation. o Delineation of potential historic district( s). o Review ofrelationship between East and West ends of the Island. o Articulation ofthe Islanders' Vision for Fishers Island: . Define sustainable growth. . Establish sustainable growth boundaries for new business development. 2 VMS Planning Services . Set affordable housing goals. . Define present and future community needs. . Review zoning or land use issues of concern to the West end, with special attention to land around the ferry dock and the airport. . Revisit land preservation needs on the West end. . Create a written plan for the restoration/renovation/revitalization of the land surrounding the ferry district and the airport. Cost Estimate & Tasks The estimated cost of the proposal is ten thousand dollars ($10,000) and it assumes completion of the following tasks: Tasks D #1: One introductory work meeting and visioning session with the Fishers Island Community stakeholders to review proposed scope of work, identify key issues of concern and set field work and interview schedule. D #2: Research and field work, including interviews. D #3: One working meeting with the Fishers Island Community stakeholders to review research and field work. D #4: Second working meeting with the Fishers Island Community stakeholders to review draft inventory and preliminary recommendations. D #5: Preparation & Printing of Final Report: (Three hard copies and one electronic copy. ) D #6: One meeting with the Town Board to discuss the final report and one public hearing on the final report. For an additional sum, which has not yet been determined, the following service also can be provided: D #7: Graphic Site Plan for the West End Ferry District and Airport Properties. AssumDtions: D GIS Data Entry and Mapping (and printing thereof) is assumed to be a Town expense. D Additional reproduction costs and other out-of-pocket expenses will be charged on a per cost basis. D Additional meetings beyond those noted above will be charged at an additional fee of one hundred and twenty-five dollars ($ 125.00) per hour of meeting (and travel) time, or fractions thereof. Deliverables The deliverables will include a final report containing the above-referenced items in a format suitable for ongoing community discussion and dialogue, as well as printed maps 3 VMS Planning Services generated by the Geographic Information System (GIS) component. One of the three complete printed sets of the deliverables will be set aside for use on Fishers Island. Payment Schedule Payments are to be made to Valerie M. Scopaz, AICP, VMS Planning Services, according to the following schedule: o Payment #1, $ 6,500, is to be made after completion of Task #4 (review of draft inventory and preliminary recommendations with Fishers Island Community Board). o Payment #2, $ 3,500, is to be made after completion of Task #5 (final report) and its receipt by the Town Board. Contractual Authorization to Proceed as per terms of proposal If this proposal is acceptable as submitted, authorization to proceed shall be indicated by signing the document below and returning to VMS Planning Services for counter- signature. ~~ Sco Russell, Supervisor Town of Southold ~-k.~ Valerie M. Scopaz, AICP VMS Planning Services Date: G> h-" Io~ ~ , Date: {, Ie:? fR I O~ I ( VMS Planning Services vmsplanning(aJ,optonline.net (631) 765-5552 P.O. Box 1655, Southold, NY 11971 4