HomeMy WebLinkAboutNew Suffolk Ave-Fed O S Project JUDITH T. TERRY
TOWN GLERK
REGISTRAROI VITALSIAIISTICS
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
December 9, 1982
Town Hall, 53095 Main Road
P.O. Box 728
Southold, New York 11971
TELEPHONE
(516) 765-1801
T. C. Hoffman, Regional Traffic
Engineer, Region 10
New York State Department of
Transportation
New York State Office Building
Veterans Highway
Hauppauge, New York 11787
Dear Mr. Hoffman:
Transmitted herewith is the supplemental agreement
completed and signed between the Town of Southold and
New York State Department of Transportation for an additional
$13,852.61 reimbursement for the Federal O.S. Project, New
Suffolk Avenue.
Very truly yours,
Judith T. Terry
Southold Town Clerk
Enclosure
NEW YORK STATE
DEPARTMENT OF TRANSPORTATION
William C. Henne~y, Commissioner
Region 10 Office: New York State Office Building
Veterans Highway, Hauppauge, New York 11787
November 1, 1982
Raymond C. Dean
Superintendent of Highways
Town of Southold
Peconic Lane
Peconic, NY 11958
Dear Superintendent Dean:
Federal O.S. Project
New Suffolk Avenue
As discussed with Doug Gensinger our Community Assistance Engineer, your
Town has been approved for an additional $13,852.61 reimbursement for the
subject project. In order to received this money, please have the attached
supplemental agreement completed and signed and return with a Town Board
resolution agreeing to this extra reimbursement. In additon, in order to
speed along final payment, please sign the attached AP3e application for
payment and the municipal certification.
If you have any questions on these agreements please contact Doug
Gensinger at 979-5136.
Thank you for your participation in this safety program.
Regional Traffic Engineer
Region 10
TCH:DG:JS
SOUTHOLD 'l'OWi~ HWY.
Supplemental Agreement with
~o A~ee~e~ ~o ~e~o~ ~
~his Supplemental A~eement made this 7th ~y of December ,
1982 , pursuant to Section 80 of the ~ghway ~w, Section 219 of Title 23 United S~tes
Code and Budget Bills applicable thereto, by and between The People of the S~te of
New York (hereinafter referred to as "State"), acting by an~ through the Commissioner of
Tr~spcr~tion (hereinafter refe~ed to as "Commissioner"), and the To~n
of Southotd (hereinafter referred to as "Municipality"), acting by and t~cu~h
Su~isor Willi~ R. Pell,~I~mving his prinqipal office at Southold To~n Hall, M~in
Ro~d, Southold, New York 11971
WITNESSETH:
WHE~F~.S, by an Agreement dated , the State and the Municipality
entered into an Agreement for the ~unicipality to perform a Federal-aid off-system
roads project on the road identified as New ~\~ ~v~. in connection with
the Federal-Aid Safer Off-System Roads Program; and
WHEP~AS, in accordance with Schedule A thereof requires that the State shall not be
obligated to reimburse the Municipality in excess of ~ O~O. CO
unless a Supplemental Agreement is made therefore; and
WH~AS, additional work not contemplated by the orig~.nal Agreement is being added
in connection with the abcve subject project that would increase the cost thereof and
for which reimbursement may be made to the ~unicipality for the Federal and State shares
of such additicnal work; and
WHE~S, it has been Found necessary to enter into a Supplemental ~greement in
relation to adding this additional work to the project: and
WH~_R-C~.S, it has been found necessary to enter into a Supplemental Ag-reement in
relation to the reimbursement of the Federal and State shares of the costs by the State
to the Municipality with respect to such additional work for an estimated total cost of
such added work of N~a~ee~Th~u~A $~v~ ~o~a,~a.~;g~+~ ~',,e ollars ($ 1~,78~.~1 )
NCW, THEREFORE, in consideration of the benefits moving to each of the parties
hereto, they do mutually agree as follows:
Article 1. Article 1 of said Agreement dated ,and
identified as ~~ shall be amended by adding to the
(Comptroller's Contract No.)
general description of the work the following:
Article 2. Schedule A of said Agreement dated , and
identified as ~ C{ ~9 shall be amended to increase the maximum
(Comptroller's Contract No. ~
amount which the State is obligated to reimb~.,rse to the Municipality pursuant to the
original Agreement by the amount of ~ ~ ~. ~ ,being the Federal and
State shares of the additional costs.
Article 3. This Agreement is in accordance with and in furtherance cf the above
mentioned original Agreement and in no way terminates or abrogates said Agreement and,
with the exception of the two Articles amended, the said Agreement shall remain in full
force and effect.
IN WITNESS WP~ECF, the State has caused this instrument to be signed by the said
Commissioner, who has affixed the seal of his Department hereto, and the Municipality
has caused this' instrument to be signed by its Supervisor, William R.
and the seal of said Municipality has been duly affixed hereto.
Pell,
III
TRM PEOPLE OF THE STATE OF NEW YORK
By:
Commissioner of Transportation
THE MUNICIP~iITY
William R. Pell, III
Approved as to Form:
Attorney General
Approved:
Approved as'ko Form: __
(Municipal Attorney) '
State Comptroller
STATE OF NEW YORK )
) SS:
COUNTY OF ~LIf )
-4-
On this 7th day of December in the year One Thousand
Nine Hundred ~igh%Y Two before me personally came William R. Pell, III
to me known, who, being by me duly sworn did depose and say that he resides
at 530 Anglers ~oad, Greenport, Ne~v York 11944 ; that he is
the Supervisor of the Municipal Corporation described in and
which executed the above instrument; that he knows the Seal of said Municipal
Corporation; that the Seal affixed to said instrument is such Corporate Seal;
that it was so affixed by order of the Board of Supervisors of said Municipal
Corporation pursuant to a resolution which Mas duly adopted on December 7,
1982 and to which a certified copy is attached and made a pert
hereof; and that he signed his name thereto by like order.
Notary Public
JUDITH T. TERRY
TOWN CLERK
REGISTRAR OF VITAL SIAIISTICS
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
Town Hall, 53095 Main Road
P.O. Box 728
Southold, New York 11971
TELEPHONE
(516) 765-1801
THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD
AT A REGULAR MEETING HELD ON DECEMBER 7, 1982:
RESOLVED that the Town Board of the Town of Southold
hereby approves the reimbursement of $13,852.61 in
funds under the Federal Safer Off-System Roads Program
for the New Suffolk Avenue Project, and hereby auth-
orizes Supervisor William R. Pell, III to execute an
agreement between the Town of Southold and the New York
State Department o£ Transportation for this reimbursement.
STATE OF NEW YORK
COUNTY OF SUFFOLK
Office of the Clerk of the
TOWN OF SOUTHOLD
(SEAT.)
ss:
This is to certify that I, Judith T. Terry, Clerk of the Town of Southold, in
the said County of Suffolk, have compared the foregoing copy of resolution
with the original resolution now on file in this office, and which was passed
by the Town Board of the town of Southold in said County of Suffolk, on
the ..... .7..~.h..... day of ..... ..D..e..e...e..m...b..e.?.. ........... 19.8...2...., and that the some is
a correct and true transcript of such original resolution and the whole thereof.
In Witness Whereof, I have hereunto set my hand and affixed the seal
of said Town this ...8...~..h. ....... day of ......D..e..c...e..m...b..e...r. ................ 19.8...2....
. :. . _ . : : ...... .....
Clerk of the Town Board, Town of Southold, County of Suffolk, N. ¥
Municipality
Project Name
~/~'~ D No.
I hereby certify thac all work done on contract D~ was done
in accordance with the Agreement, Plans, Specifications and Bs~ima:e
and in compliance wl~h the Manual of Uniform Traffic Control Devices.
All materials incorporated into the project are in reasonabl~
conformance to the plans and specifications. No reimbursemen~ has
been claimed for the use of equipment purchased with Federal subsidies
or for employees that are funded by the CETA program.
For the Mumieipali~y
William R. Pell, III
Supervisor,
Town of Southold 12/7/82
Title D~t~
I hereby certify that I have made a final inspection of the work
authorized by Contract D ~z-/~ ~.
On the basis of this inspection and the above Cerrifica~ion of ~he
Municipality, the work ig @pprov~ for payment.
Inspector for the NY$ Dept. of Tr
Title Date
SCHEDULE A
PIN
0775.00.321
D94699
Federal Aid Project No, os-4100(33)
Project Location:
Town of Southold, Suffolk Co.
Project Description:
New Suffolk Ave.'- Reconstruction
Project Cost Estimate:
labor
Equipment
Materials
TOTAL
ORIGINAL SUPPLEMENTAL FINAL
$127,143.00 $ 19,789.31 $146,932.31
Constructed By Town of Southold
COSTS TO BE SHARED AS FOLLOWS:
Federal State Local Total
70% 'Share Share Share Cost
Original $89,000.00
Supplemental 13,852.61
Final $102,852.61
$38,143.00
5,936'.70
$44,079.70
$127,143.00
19,789.31
$146,932.31
Reimbursable
Amount
$89,000.00
13,852.61
$102,852.61
- DEPARTMENT Of TRANS
CONTRACTOR'S APPLICATION FOR PAYMENT
Forward to Dot Engineer
in Quintuplicate
Approved State Comptroller
IAC 50421
FOR INTERNAL USE ONLY
Dept. of /
AgencyOriginating Transportation/17(
Comptroller's
Contrac*No. O ~Vd 9 y
Certificate
Date
I
SCHEDULEI
PF
PqOJECT:
A:!:.:.:: L::'..:r .',!!.::::. ". i::~ Pc;,!:: P.' cd ":, C:"f::r-' 'c ",,e... Y:','k S':~te L:l:o' Law S.::. 222A.
FINANCIAL STATEMENT
Line WORK PERFORMED
1. Contract Work Performed in
Previous Estimates $
2. Work Performed This Estimate $
CONTRACT VALUE
3. Work Done to Date (Line 1+2) $
Line
1. Original Contract $ ,~':'~7,)
I
2. Supplemental Agreement $ -~'/ ~' ~'
3. Net Contract Amount $ )~..~.~-~; ~.~ /
J
SCHEDULEII
~ ~, Raymond C. Dean
of Southold Town
4. Retainage
5. Total Earned to Date Less
Retalnage
6. Less Previous Payments
7. Pay This Estimate
CERTIFICATION BY CONTRACTOR
, do hereby cert,fy that J Superintendent of Highways (Title)
SCHEDULE III CERTIFICATION BY ENGINEER
I, ~, ~'/~/~'///"6~'~ , dohereby certlfy that I amthe Com/~U/I//~/ k~5/~7/~/~d~ ~'
(Namel (Title)
/
nishe& and th .... k properJy performed [ ...... d ..... ith the speclficatl ...... d that payment in th ..... f $ ~/
SCHEDULEIV
APPROVAL BY DEPARTMENT
CHIEF ACCOUNT CLERK - AUDITS & ACCOUNTS BUREAU
DATE
ACCOUNT NUMBER
21 22
FOR DEPARTMENT Of TRANSPORTATION USE ONLY
PROJECT IDENT. NO.
EXPENDED ENCUMBRANCE - SUF- ES'
SUB
AMOUNT LIQUIDATION ora. FUNCTION
FIX
N
51 52 54 55 58 59 60 65 66 68 69 70 73
CHR OBJ
31 32 33 34 35 42
ACTIVITY
MAJOR
labor furnished for
SCHEDULE V
ITEM
JOB PROGRESS
hereby make c~pplication for a payment upon my contract with the State of New York for materiaJs and
WORK
DESCRIPTION OF MATERIAL SERVICE
DETAILED AS
ESTIMATE AMENDED
PREVIOUS PRESENT UNCOMPLET'
ESTIMATES ESTIMATE BALANCE
]ONTRACT PRICE
INCREASE
· SUPPLEMENTAL AGREEMENTS
DECREASE NO.
INCREASE
DECREASE
RESOLUTION
OF THE TOWN BOARD OF THE TOWN OF SOUTHOLD APPROVING AN OFF-SYSTEM ROADS PRO-
3ECT ADMINISTERED BY THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION AND
AUTHORIZING THE MUNICIPALITY TO PARTICIPATE TO THE EXTENTOF THE NON-FEDERAL
SHARE OF THE COST OF SUCH FROJECTAND AUTHORIZING THE SUPERVISOR OF THE TOWN
OF SOUTHOLD TO EXECUTE AN AGREEMENT ON BEHALF OF THEMUNICIPALITY WITH THE
NEW YORK STATE DEPARTMENT OF TRANSPORTATION FOR THEPERFORMANCE OF THE WORK
OF SUCH PROJECT AND FOR THE PARTICIPATION BY THE MUNICIPALITY IN THE NON-
FEDERAL COSTS OF SUCH PROJECT.
WHEREAS, a Project for the Reconstruction and Realignment of New
Suffolk Avenue, Town of Southold, Federal Aid Project OS-4100(33) funded under
the Federal Aid Off-System Roads Program, defined in Section 219 of Title
United States Code, calls for the apportionment of Costs for the pregram to be
borne at the ratio of 70% Federal Funds and 30% State or local funds; and
WHEREAS, the Town of Southold recognizes that State Funds are not '
available for the non-Federal share of the project; and
WHEREAS, the Town of Southold desires to advance the project by making
a commitment for the 30% non-Federal share of the project costs, which costs
shall include but not be limited to the cost of preliminary engineering and
~right-of-way incidental work, imcluding the final design of the project, con-
struction engineering (inspection) costs incurred by the Department of Trans~
portation.
NOW, THEREFORE, the Town Board, duly convened does hereby:
RESOLVE, that the Town of Southold concurs with the general aspects
of the above project and desires that the above subject project be administered
by the New York State Department of Transportation; and it is further
RESOLVED, that it be understood that this statement in no way
diminishes the Town's rights under the present procedures to review and com-
ment on specific stages of the project; and it is further
RESOLVED, that the Town Board hereby authorizes the Town of Southold
to provide the 30% of non-Federal share of the costs of the project and
hereby authorizes the Town to participate in the costs of the project by pro-
vidl~g in-kind serVices, if the project is to be performed by local forces,
and it is further
RESOLVED, that this Authorization shall commit the Tow~ to an amount
not to exceed $38,176.50 for the entire coat of the project; and it is
further
RESOLVED, that the Supervisor of the Town of Southold be and it is
hereby authorized to execute all necessary agreements on behalf of the Town
with the New York State Department of Transportation approving the above pro-
ject and providing for the Municipality's participation in the cost of the
non-Federal share of the project, at a total cost not to exceed $38,176.50;
and it is further
RESOLVED, that a copy of this resolution be filed with the State
Commissioner of Transportation, it being understood that upon completion of
the above project, the State Commissioner of Transportation shall transmit
to this Town Board a statement showing the actual costs and expenses of such
project and shall notify the Town Supervisor of the amount due from or to be
returned to the Town and that any sum due the State of New York shall be paid
by the Town within ninety (90) days after the date of transmittsl of said
statement, and the funds therefore shall be raised according to the statutes
in such cases made and provided, subject to the approval of the Tow~ Board.
STATE OF NEW YORK )
COUNTY OF SUFFOLK~SS:
I, Judith T. Terry, Clerk of the Tow~ of Southold, New York, do hereby
certify that I have compared the foregoing copy of resolution with the original
resolution on file in my office and that the same is a true and correct
transcript of said original resolution and of the whole thereof as duly called
and held at Greenport, New York on September 21, 1976 by the required necessary
vote of the members to approve the resolution.
Witness my hand and the official seal of the Town of $outhold, Suffolk
County, New York, the 24th day of September, 1976.
Town Clerk~