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HomeMy WebLinkAboutTourist Info Booth - Re AdvertELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765~1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTNOLD TOWN BOARD AT A REGULAR MEETING HELD ON NOVEMBER 2~r. 1998: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Construction Consultants/L.l., 125A West Broadway, Port Jefferson, New York 11777 in the total amount of $~,1,300.00 (Item # 1 $38,000.00; Item # 2 $3,300.00) for the construction of the Tourist Information Booth at Wentworth Horton Memorial Park, Route 25, Greenport, New York, all in accordance with bid specifications; and be it FURTHER RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Jean W. Cochran to execute any and all necessary contracts or agreements with regard to same. Southold Town Clerk November 2~. 1998 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 BID ON TOURIST INFORMATION BOOTH BID OPENING DATE: NOVEMBER 12, 1998, THURSDAY, 10:00 A.M. Two (2) Bids were received as follows: Carter-ldelence, Inc., PO Box 907, Sound Beach, NY 11789 Item # - $43,000.00; Item #2 - $2,700.00 Total Bid: $~5,700.00 Construction Consultants/L.l., 125A W. Broadway, Pt. Jefferson, NY 11777 Item # I - $38.000.00; Item #2 - $3.300.00 Total Bid: $41.300.00 Bid Bonds in the amount of 5% received on both of these in lieu of certified checks. {They are attached to bids.) PROPOSALFORM NAME OF BIDDER: Carter-Melence, Inc. P.O. Box 907, Sound Beach, NY 11789 DATE: 11/12/98 TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: October 11, '1998, including bidding requirements, contract, general and special conditions, specifications, contract drawings, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the work at: TOURIST INFORMATION BOOTH - S. Wentworth Horton Memorial Park NEW YORK STATE ROUTE 25, GREENPORT, N.Y. 11944 and all other work in connection therewith, in accordance with the contract documents and addenda, if any, prepared by James A. Richter, R.A., Southold Town Engineering Department, Peconic Lane, Peconic, New York 11958, and shall comply with all the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # 1 - Furnish and Construct a 18'-0" x 20'-0" One Story Wood Frame Tourist Information Building as indicated on the Plans and in the Specifications. The Contractor shall provide all excavations and backfill material for the Building and shall furnish all labor & materials to construct the Project in accordance with the Contract Documents. The above referenced activities will be completed for the stipulated "lump Sum" of: Forty Three Thousand Dollars (written in words) $43,000.00 (written in numbers) TOURISTINFORMATIONBOOTH D-1 ADD ~ ~3ousamd Se,~n Fkzr',~re~ Dollars (written in words) ALTERNATE ITEM # 2 - The contractor shall provide an alternate of I x 8 beveled cedar siding with six (6") inch exposure. This shall include scalloped cedar shingles at each gable end, cedar gable vents, and 1 x 4 cedar trim at all outside corners, exterior doors and windows. Cedar trim shall be used to enclose all exposed framing members. I x 6 beaded T&G cedar material shall be used at the entry soffit. The above referenced activities will be completed for the stipulated "lump Sum" of: ~DD $2,700.00 (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned 'to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Dor~&ld J. O'Hanlon, President Business Address: P.O. Box 907 104 New York Avenue Sound Beach, NY 11789 Telephone Number: (516 ) 744-0127 Date: 11 /12/98 TOURIST INFORMATION BOOTH D-2 STATEMENT OF NON..C~LUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that Px:>na].d J. O'Hanlon of Carter-Melence, [nc. (Name) (Name of Corporation) authorized to sign and submit the bid or proposal of this corporation for the following Project: be Construction of a Tourist Information Booth - S. Wentworth Memorial Park New York State Route 25, Greenport, New York 11944 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or mis- statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the Carter-Melence, Inc. 12th day of Nov~nber ,19 98 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended effective September 1, 1965 Terence T. O~d~, Secretary TOURIST INFORMATION BOOTH E-I NEW YORK STATE AFFIRMATIVE ACTION CERTIFICATION (TO BE COMPLETED BY EACH BIDDER) Bidder's Certifications: A bidder will not be eligible for award of a contract under this Invitation for Bids unless such bidder has submitted as a part of its bid the following certification, which will be deemed a part of the resulting contract: BIDDER°S CERTIFICATION Carter-Melence, Inc. (Bidder) Certifies that: 1. I intend to use the following listed construction trades in the work under the contract trades as required ; and, as to those trades set forth in the preceding paragraph one hereof for which it is eligible under Part I of these Bid Conditions for participation in the Nassau-Suffolk County Plan it will comply with the said County area within the scope of coverage of that Plan, those trades being: undetermined at this time ; and/or, as to those trades for which it is required by these Bid Conditions to comply with Part ~1 of these Bid Conditions, it adopts the minimum minority man- power utilization goals and the specific affirmative action steps contained in said Part Il, for all construction work (both state and non-state) in the afore- mentioned area subject to these Bid Conditions, these trades being: undetermined at this t/me ; and, I will obtain from each of my subcontractors and submit to the contracting or administering agency prior to the award of any subcontractor under this contract the subcontractor certification required I~y these Bid Conditions. .(Signature 6;[ Aut. horizbd Representative of Bidder) uonald J. O'Han,on, President TOURIST INFORMATION BOOTH F-1 ,THE AMERIC ll INSTITUTE OF AR ITECTS ^1^ Document ^310 Bid Bond ~ )~l~-.hr ~ YO~ 117~9 {Here insert ful[ name and address or legal title of Contractor) In~ernatiorml Fidelity V-=urm~e ~ ~ ~ ~, ~ FI~ (He~ insert full na~ and address or [ega[ title 0f Su~ty) a ~ra~ ~y o~z~ ~ ~e ~ of ~e S~ of ~ J~ ~ S~y, h~~ ~1~ ~ S~y, ~ held ~ f~y ~ ~ ~ of ~ ~5 ~(~ ~ (He~ insert futt name and address or regal title of ~ner) ~ll~s ($ ) for ~ ~ of ~ch ~11 ~ ~y to ~ ~, ~e ~ ~i~ ~ ~ ~ S~ b~ ~sel~s, ~ he~s, ~tors, ~s~ators, ~es~s ~ ~si~, jo~tly ~ s~ly, f~y ~ ~e~ p~ts. WHEREAS, ~e ~i~ ~ ~t~ a bid for To~s~ i~o~a~io~ boo~, .~ou~e 2~ ~reen~or%, N~ York. NO~7~ r~:])~*l(~ if the Obligee shaElL accept the bid of the Principal and the Principal shall enter into a Contract with the Obiigee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shah pay to the Ob[igee the difference not to excee~ the penalty hereof between the amount specified in said bid and such larger amount for which the Ob[tgee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be nu[[ and void, otherwise to remain in full force and effect. Signed and sealed this 12th day of November 19 98 In~k~onal Fidelity I~sura~ce Cc~mn~ (Witness) -- ,t le ) Attornoy-in- f ~Jt AIA ~ A310 · BID BC~D · AIA @ · ~:~dARY 1970 ED · THE k~%ICAN IN~'lt~"E OF ARCHITECTS, 1735 N.Y. AVE., N.W., ~ASHIN~If~, D.C. 20006 State of County of -- day of .19 , before me personally came to me known, and known to me to be the individual described in and who executed the foregoing instrument, and acknowledged tome that he executed the same. My commission expires Notary Public State of County of day of i On this . 19 , before me personally came E~ to me known and known to me ~ to be a member of the firm of described in end who executed the foregoing instrument, and he thereupon acknowledged to me that he executed the same as and for the act and deed of said firm. My commission expires Notary Public New York State of county of Suffolk ss' On this 9th day of Novembez , 1998 , before me personally came § ~ Do~lald J. O'Hanlon , to me known, who being by me duly sworn, did depose and say that he is the President of Carter-Melence, Inc. the corporation described in and which executed the above instrument; that he knows the seal of said corporation; that the seal affixed tc said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed hk_ name thereto by like order. MARY C. MICHNE My commission expires No. 4§78717 ', r ["~ ~7 nlotary Public .................. a-u alfleZl ~ $li/f011CC01~ty ........... '~ .......................... New York State of Westchester county of On this George D. S~ nner Comm ssion Expires March 11, 12tlh day of November · 19 98 , before me personally cam~ to me known, who, being by me duly sworn, did depose and say that International Fidelity Insuranc.e Company he is an attorney-in-fact of the corporation described in and which executed the within instrument; that he knows the corporate seal of said corporatlon; that the se~ affixed to the within instrument is such corporate seal, and that he signed the saidJnstrument andaffixed the said seal as Attorney*in-Fac by authority of the Board of Directors of said corporation and by authority of this offi,;e under the St~3.~ing Resolutions thereof. Nota~j Public, State of NY No. KA484 1884 My commission expires Qualified In Nassau Court[~_ Notary Public '~n]a~ ,~ ~ ~ Commission Expires: 07/31/99 INTERNATIONAL FIDELITY INSURANCE COMPANY ONE NEWARK CENTER, 20TM FLOOR, NEWARK, NEW JERSEY 07102-5207 STATEMENT OF ASSETS, LIABILITIES, SURPLUS AND OTHER FUNDS AT JUNE 30, 1898 Bonds (Amortlzcd Value) ...................................................................................... $36,610,372 Preferred Stoics ..................................................................................................... 1,770,725 Common Stocks (M~'ket Value) ............................................................................ 7,829,125 Mortgage Loans on Real Esta:~ .............................................................................. 563,013 Real I~state ............................................................................................................ 34,650 Cash & Bank Deposlt~ ........................................................................................... 9,637,887 Short Term Inwsuncnts .................................................. ; ...................................... 839,175 Unpaid PrcmlumS & As~mned Balances ................................................................ 2,854,377 ICeinsuranea Recoverable on Loss Psy~en~s .......................................................... 471,274 Electronic Dm Proeesslng Sq. ulpmcnt .................................................................. 500,294 Interest & Dividends Due and Accrued .................................................................. 809,199 Funds Held in Rscrow Accounr~ ............................................................................ 31,833,366 Collateral Funds Held Under Centrac: ................................................................... (31,833,366) Contact Balances Due and Unpaid ........................................................................ 3,821,277 Othcr Asscts ........................................................................................................... 6.218 TOTAL ASSBT$ ........................................................................ $6~ 7~.7 ~s6 MAI~ILIIII[$. S_tlR.P_LUS & ~ FUlCDS Losses (Repotted losses net as to reinsurance ceded and incurred but not reported losses) .......................................................................... $10,125,847 Loss Adjustment ~.xpenses ..................................................................................... 4,113,304 Contingent Corarni~ioas & Other Similar Cl~arg¢s ............................................... (3,280,~08) Other Expenses ('ExeludLag Taxes, Liceases a~d ~'ees) .......................................... 196,857 Taxes, Licenses & Fees (Excluding I~edsrel Income Tax) ...................................... 14,835 Federal and Fo~elgn lnoome Taxes Payable .......................................................... 241,103 Uaesmcd Premiums ............................................................................................... 14,~0,667 Accounts Withheld by Company for Account of Others ........................................ :121,570 Liability for Unauthorized Relasur~ce ................................................................. 41,324 Other Liabilities .................................................................................................... 1,5~ TOTAL LIABILITmS .............................................................. ~ Common Capital Stock .............. ; ........................................................................... 1,500,000 arabs Paid-in & Coatfibutod Surplus ..................................................................... 3?4,600 Unassigned I:'unds (Surplus) .................................................................................. 37,~47.82~ 8u~lus as Regards to Pollcyholdcrs ........................................... 39..~L3 42_8 TOTAL LIABILI t i25, S!.I!a. PLUS& OTi-IER fUNDS ............ $6f747.5.~If I, Francis L, Mitterhoff. President of INTERNATIONAL FIDF_JA'TY INSUP,.A_NC.F~ COMPANY, c~rti~' thst thc for. going is a f~lr statcm~t of Assets, LiabiUtles, Surplus and Other Fueds of this Company, at thc close of business, lune 30, 1998 u rc~ectod by its books and recctrds and as reported ia its statement on file with the lesurance Depar~ent o~the Stets o f'N'~v .lcra"cy. IN TESTIMONY WHEREON, I have set my hsad and affixed ~o seal of the Cornpa~7. this 14't' dey of August, 1998. Te1. i973,62~,.7200 OF ATTORNEY:: INTERNATIONAL FIDELITY INSURANCE COMPANY HOME OFFICE: ONE NEWARK CENTER, 20TH FLOOR NEWARK, NEW JERSEY 07102-5207 FOR BID/RIDER/CONSENTS/AFFIDAVITS KNoW ALL MEN BY THESE PRESENTs:That :INTERNATIONAL FIDELITY INsuRANcE COMPANY, a corporation organized and existing under the laws of the State Of New ,Jersey and hav ng ts pr nc pa office in the City of Newark, New Jersey, does hereby constitute and appoint EDMUND J. BERGASSI, DENISE ALEXANIAN, GEORGE D. SKINNER New Rochelle, NY. ;., its true and lawful attomey(s)-in-fact to execute, seal and deliver for and on its behalf as surety, a..ny and all bonds and undertakings, contracts of indemnity and other writings obligatory in the nature therof, which are or may be allowed, required or permitted by law, statute, rule, regulation contract or otherwise, and the execution of such instrument(s) in pursuance of these presents, shall be as binding upon the said INTERNATIONAL FIDELITY INSURANCE COMPANY, as fully and amply, to all intents and purposes, as if the same had been duly executed and acknowledged by its regularly ele~cted officers at its principal office. This Power of Attorney is executed,: and may be certified toand may be revoked, pursuant to and by authority of Article 3-Section 3 of the By-Laws adopted by the Board of Directors of INTERNATIONAL FIDELITY INSURANCE COMPANY at a meeting: called and held on the 7th day of: February, 1974. The President or any Vice President, Executive Vice President, Secretary or Assistant Secretary, shall have power and authority (1) To appoint Attorneys-in-fact, and to authorized them to execute on behalf of the Company, and attach the Seal of the Company theret0~ bonds and undertakings, contracts of ndernn ty and other writings obligatory in the nature thereof and, (2) To remove, at any time, any such Attorney-in-fact and revoke the authority given. Further; this Power of AttorneY is signed and sealed by facsimile pursuant to resolution of the Board of Directors of said Company adopted at a meeting dulycal!ed and held on the29thdayofApril, 1982 ofwhich the following is atrueexcerpt: Now therefore the signatures of such officers and the seal of the Company may be affixed to any such power of attorney or any certificate relating thereto by facsimile, and any such power of:attorney or certificate bearing such facsimile signatures or facsimile seal shall be valid and binding upon the Company in the future with respect to any bond or undertaking to which it is attached. :IN TESTIMgN¥ WHEREOF, INTERNATIONAL FIDELITY INSURANCE COMPANY has caused this instrument tO be signed and its corporate seal to be affixed by its authorized officer, this 1st:daY of Mav, A.D. 1991. PROPOSALFORM NAME OF BIDDER: Construction Consultants/L.I. 125A West Broadway, Pt. Jefferson, NY 11777 DATE: November 11, 1998 TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK '11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: October 11, 1998, including bidding requirements, contract, general and special conditions, specifications, contract drawings, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the work at: TOURIST INFORMATION BOOTH - S. Wentworth Horton Memorial Park NEWYORK STATE ROUTE 25, GREENPORT, N.Y. 11944 and all other work in connection therewith, in accordance with the contract documents and addenda, if any, prepared by James A. Richter, R.A., Southold Town Engineering Department, Peconic Lane, Peconic, New York 11958, and shall comply with all the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # 1 - Furnish and Construct a 18'-0" x 20'-0" One Story Wood Frame Tourist Information Building as indicated on the Plans and in the Specifications. The Contractor shall provide all excavations and backfill material for the Building and shall furnish all labor & materials to construct the Project in accordance with the Contract Documents. The above referenced activities will be completed for the stipulated "lump Sum" of: Thirty-Eight Thousand Dollars (written in words) $38,000 (written in numbers) TOURIST INFORMATION BOOTH D-1 ALTERNATE ITEM # 2 - The contractor shall provide an alternate of 1 x 8 beveled cedar siding with six (6") inch exposure. This shall include scalloped cedar shingles at each gable end, cedar gable vents, and 1 x 4 cedar trim at all outside corners, exterior doors and windows. Cedar trim shall be used to enclose all exposed framing members. I x 6 beaded T&G cedar material shall be used at the entry soffit. The above referenced activities will be completed for the stipulated "lump Sum" of: Thirty-Three Hundred. Dollars (written in words) $3,300 (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the ceRified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this t~e period. Signature of Bidder: Business Address: '-~- Construction Consultants/L. I. 125A West Broadway Pt. Jefferson, NY ]]777 Telephone Number: 516-474-4774 Date: 11/11/98 TOURIST INFORMATION BOOTH D-2 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been ardved at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that Joel Itzkowitz of Construction Consul rants/l,. I . (Name) (Name of Corporation) authorized to sign and submit the bid or proposal of this corporation for the following Project: be Construction of a Tourist Information Booth - S. Wentworth Memorial Park New York State Route 25, Greenport, NewYork 11944 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-thrae-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or mis- statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the Construction Consultants/L.I. dayof November , 19 98 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 75'1, Sec. 103-d, as amended effective September 1, '1965 (Signature) TOURIST INFORMATION BOOTH E-1 NEW YORK STATE AFFIRMATIVE ACTION CERTIFICATION (TO BE COMPLETED BY EACH BIDDER) Bidder's Certifications: A bidder will not be eligible for award of a contract under this Invitation for Bids unless such bidder has submitted as a part of its bid the following certification, which will be deemed a part of the resulting contract: BIDDER'S CERTIFICATION Consultants Consultants/L. I. (Bidder) Certifies that: 1. I intend to use the following listed construction trades in the work under the contract as required ; and, as to those trades set forth in the preceding paragraph one hereof for which it is eligible under Part 1 of these Bid Conditions for participation in the Nassau-Suffolk County Plan it will comply with the said County area within the scope of coverage of that Plan, those trades being: as required ; and/or, as to those trades for which it is required by these Bid Conditions to comply with Part II of these Bid Conditions, it adopts the minimum minority man- power utilization goals and the specific affirmative action steps contained in said Part II, for all construction work (both state and non-state) in the afore- mentioned area subject to these Bid Conditions, these trades being: as required ; and, I will obtain from each of my subcontractors and submit to the contracting or administering agen~ r'Rrior to the award of any subcontractor under this contract the subcontractor c~if :a~ion required by these Bid Condi_j~. S~ ~ t~thorized Repre~of Bidder) ~ TOURIST INFORMATION BOOTH F-1 BID BOND Conforms with The American Institute of Architects, A.I.A. Document No. A-310 KNOW ALL BY THESE PRESENTS, That we, Construction Consultants, L.I. , Inc 125A Broadway, Port Jefferson, NY 11777 ~dthe International Fidelity Insurance Company of' 1 Newark Center, Newark, NJ 07102 the laws of the State o£ New Jersey Town of Southold in the sum of Five Percent of amt bid as Principal, hereinafter called the Principal, ~ a corporation duly organized under , as Surety, hereinafter called the Surety, are held and firmly bound unto as Obligee, hereinafter called the Obligee, Dollars ($ 5 % of amount bid ) , for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for Tourist Information Booth NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Si~c~and sealed this 10th day of ~~~ Witness S-00§4/GEEF 6/97 November 1998 Construction Consultants, L.I. , Inc 125A Broadway, Port Jefferson, NY (Seal) Principal Title Theresa S Burk~7r~¢ Attorney-in-Fact Ccunv,, of ~ ,19 ., before me ~e~sc~all¥ came On known [o me ~o ~ ~e ~ndividuat descried in and ~o ex~ ~e foregoing in~menL ~nd ac~nawled~ ~ome ~a[ he ex--ted My commission e×oires Notary Public Ccun~ of E~ i On :his ~ to be a member of :he firm of SS. day of described in and who execamd tt~e foregoing instrument, and he thereupon acknowledged to me :ha: he executed :he same as and for :he ac: and deed of said firm. My commisaion expire~ Notary Public E November 1 g 98 On :his 10 day of E Theresa S Burke to me known, who, being by me duty sworn, did depose and say :ha: ~ ~e corooration descried in and ~i~ exe~ ~e wi~in ins~ment; :ha: he knows ~e ~o~m seal of said co~oraficn; ~at ~e seat ~ affix~ to ~e wi~in ink.men: is su~ co~orate seal, and ~a: he signed ~e ~idin~m~ ~daffixed ~e ~id seal as A~omey4n-Fa~ by au~ori~ of ~e 8oar~ of Dire~ors of said co.ora:ion and by au~ori~ of ~i~e under ~e ~nding R~lu:i~ns thereof. Public,Dali stateHamllt°n ~ ~/~~ of New York ~'~ November · 19 98 , before me personally came who being by me duly sworn, did depose and say :ha: he is :he of Ccnst~cc'~icn Ccnsul:ant-=, Li, inc :he corpora:ion described in and which executed ~he above in~rumen:; that he knows the seal of said corpora:ion; said instrument ia such corporate seal; :hat it was so affixed by order of :be Boar~e,f Oirecl:ors of said corpoca:ion, and :hat he signed his :h.:o by ,i e ord.r. .--,,-- Nota~ Public, ~ of No. 6007879 New York S~m of N~aau Coun~ of INTERNATIONAL FIDELITY INSURANCE COMPANY ONE NEWARK CE~T,,,ER, 20m FLOOR, NEWARK, NEW J~i;EY 07102-5207 ASSETS Bonds (Amortized Value) ...................................................................................... $36,610,372 Preferred Stoc~ ..................................................................................................... 1,770,725 Common Stan~ (Market Value) ............................................................................ 7,829,125 Mortgage Loans on Real Estate .............................................................................. 56.3,013 Real Estate ............................................................................................................ 34,650 Cash & Bank Deposits ........................................................................................... 9,637,887 Short Term Inves~ents ......................................................................................... 839. I75 Unpaid Premiums & Assumed Balances ................................................................ 2,854,377 Reinsurance Recoverable on Loss Payments .......................................................... 4.71,274 Electronic Data Processing Equipment .................................................................. 500,294 Intcres~ & Dividends Due and Accrued .................................................................. 809,i99 Funds Held in Escrow Accounts ............................................................................ 31,833,366 Collateral FundS Field Under Contract ................................................................... (31,833,366) Contract Balances Due and Unpaid ........................................................................ 3,82 I277 Other Assets .......................................................................................................... 6.218 TOTAL ASSETS ........................................................................ 565.74.7 586 LIABILITIES, SLrRPLUS & OTHER FUNDS Losses (Reported losses net as to reinsurance ceded and incurred but not reported losses) .......................................................................... S10,125,84.7 Loss Adjnsn'nant Expenses ..................................................................................... 4,113,304. Contingent Commissions & Other Similar Charges ............................................... (3,280,508) Other Expenses (Excluding Taxes, Licenses and Fees) .......................................... 196,857 Taxes, Licenses & Fees (Excluding Federal [acome Tax) ...................................... 14.,835 Federal and Foreign Inanme Taxes Payable ........................................................... 241,103 Unearned Premiums ............................................................................................... 14.,550,667 Acoounts Witl~eld by Company for Account of Others ........................................ 221,570 Liability for Unauthorized Reinsurance ................................................................. 41,324 Other Liabilities .................................................................................................... 159 TOTAL LiAB ILITLES .............................................................. $26.225,158 Common Capital Stock .......................................................................................... 1,500,000 Gross Paid-in & Contributed Surpius ..................................................................... 374,600 Unassigned FundS (Surplus) .................................................................................. 37.64.7,828 Surplus as Regards to Policyholders ........................................... 39.522.428 TOTAL LIABILITIES, SURPLUS & OTHER FLrNDS ............ 565.747.586 Francis L. Mitterhoff, President of INTERNATIONAL FIDELITY INSURANCE COMPANY, certify that the foregoing is a fas' statement of Assets, Liabilities, Surplus and Other Funds of this Company, at the close of business, June 30, 1998 as referred by its books and records and as reported in its statement on file with the Insurance Department of the State of New Jemey. IN TESTIMONY WHEREOF, I have set my hand and affixed the seal of the Company, this 14'~ day of August, 1998. · · ' KNow ALL MEN BY THESE.PRESENTS . ~'h~'t: IN'I~Ri~'~ION~,L ~=IbELI3?f~:INSURANCE COMPANY, a corporation okgan'ized and e~isting bnder.the law~ 0[{he Sta~e ofNew Je~y ~d ~aving its' principal office ip {he City of Newark, New THERESA S',~'~URKE, D'ARYL .~AM~L~ON~' AN~RONy J: P~No;' LouIs' ~. S~NA .~CSLE GRb~R ,. .,> .: ', Its true And, la~ul attornay(s):in!fa'ct [o execute, ~al and~ d~ilver for ahB o~ its b~hal~ as surety a~l ~d all bo~ds and' dnde~akihgs, ~o~{racts' 'of ~ndemni{y an~ other Writings 'o~ iga{o~' I~ the nature therof, wh eh ere or ~'ay be allowed,- ~eguired or. per~lE6d ~y law, statute,.mle, re~u[ation, c0htm~ d[.o(he~ls~,',,an~..the execution of such instrument(s)' in pursuance.of there <,;: 'presents s~alJ :be,~s b ndtng'~dpo'h the said.iNTERNAl ONAE ~I~EEI~Y'INSURANCE COMPAgY.' es Mly'ana amp y'to all' ' '. ;'~. i~t~nts ~.d 'pu~p'6{es"~S if the ~a~;h~d b~en ~uiy eAebu(~ a~a ~:~kn~w[~dged b~ it~'Ag~lafly,~leAed ~ffic~rs'at ts p'rlnctpa ': '. ,,: ' ~is' power o~ A~0mey f~ exec~ted,,:~n:d Aay.~e<;~ifie~:{~ and ~ay:'~e:revo~ad, pursuaqt {o 'and by a~{~ority o~.A~l~le , , 3-s~on 3, o'f {he B~-L~Ws ad0pte~:by, he Beard ~f Birep~S:~;IN~E~N~IONAL FIDE~ITY.INSU~CE COMPANY at ~' , ~he Pr~sident'or any Vice pr~sldent, Exfc'~tlve Vie~ Pre~id&~t,'Se~'reta~ or A~sistant Secretary, shall ha~e power and authority ; Co~pan~ there{~, boqds ~nd u~deKa~ings,: cpntm,~:.~f 16d~mni~ a~d ~ther wdtihgs 6~l'lg~o~ in the nature thereof ' ' (2) T~ remove, at any ti~'A; an~ ~6ch A~o~ney-ln-fact and [~oke ~h~ authority given. , Fu~her, this Power o; ~.~rney'is si~n~ a~' ~ealea 6y;{ac~i~ll~ pur~ua:nt to resolution/of the ·Board ct Dlre~ors of sal'~.; ,'""' company aaopted at a meeting duly cslle~ ahd 6el~ on the 2gift day :~f Ap~l, 1982 of which'the foJlowing is a ~rue ~xcerpt,: · : ": Now therefore the signatures 6~ ~Uch offi~rJ'end the, seal 0f th~'C6mpany may be a[Sx~d to'any such ~ower of a~or6ey or a6y ceAlficate relating ~herato ~y facsimile, and afly ~uch'power of affok~e~,or ce~ifi~at~ bearing' ~uch fa6simile signatures or'. · fa~sim~l~'~eal shall be'vall~, and.'~lndlhg' updfi'ihe C6mp'a~ ]h.th~ {6~6~6'with. r~s~eCt l0 afly;6~hd ~r ~n~{h~kln~ to Which,it Is>' ~:. ' ~ . IN ~EST]M~NY WHEREdF, ~NtERNATiO~L FIDELITV INSURANCE.COMPANY has caused thl~ ?," · ~~ · nsirument t~ b~ s gned and s 6orp6}a(6's~a to b~ amxed by ts auth0nzed o~cer this · '. ,:~" ~ . '.. "..., ':. ,,,':.7':..: :', '" ' ,' : ": .; ,: .... On this ~st d.y of M~' 1991; before me.c. me'tbe individu.l'wh6.e~cuted the preoe~lng'instrument, ~o me personally . . k.~wn, and. being by m~ duly swom~ s~id *h~t 'h~ is lhe. th~r.in .d~ri~ed.'.n~ Suthorlze~ o~cer of the INIERNATIONAb FIDELITY INSURANCE COMPANY; that th~ se~l .~xea to ~:~}4'in~tr6mgat I~ me Corpor~te'S.~l of ~al~ Company: ~hat the ~1 and his sl;n~ture w.~. ~uly ~ffi~ed ~y o'rdAr o~{h~'Board of Dire~ors of s~ld C6mp~ny, , . - ,,'~"~'~' A G ;";",, IN T~STIMoN~ WHEREOF~,I hav~ ~e~ebnto s~t '~ hand and afflxe~ my Official Seal,. ~,~,~JER~ ~,,' ' 'b' "' : ':,- , CERTIFICAIION ,, :. My Corem ss on E~p res Sept 8. ~998 I the under~ gned offcer o~ NTER~T ONAL':Fi:~E~i$M I~0~Nb~ coM~h~.do.here6~'ce~ that: i ~ve ' ' ' ':'.' ' . "compared the foregoing' copy:of the Power of AAorney.an~.~ffidav~t.'~a'~he copy of. the ~e?o~ of the By,.Laws of said., C~mps~y as se~ '[o~h in ~ai~' ~w6r 6[.Attorney.: w~t6 .the' 6R GI'NALS ON: FILE IN THE:HOME OFFICE OF' SAID .... ' COMPANY; and that the same are corr~ct;t~anscripts thereof,; and :6~ {Re Whole of the said orlginais, and that the said Power · . STO of NJ-Eastern, Inc. 11 Fairfield Avenue, Little Falls, New Jersey 07424 In N.J.: Phone: (973)890-5650 Fax: (973)890-1520 In N.Y.: Phone: (914)268-2330 Fax: (914)268-2625 November 6, 1998 To~ Town of Southold Elizabeth A. Neville, Town Clerk 53095 Main Road Southold, NY 11971 Re: Tourist Information Booth Southold, NY (Suffolk) RECEIVED NOV 1998 ut,mid Town C~'-:!: Please take a moment of your time to complete the brief questions below and return this letter to the above address, or fax it to me at: (973) 890-1520. Are there any plans to use any EIFS products (i.e. STO, D/D~etc.) or stucco on the above referenced project(s) ? YES NO ~/ If so, please answer the brief questions below to the best of your knowledge: Sub-Trade Bid Due Date: Approx. Square Footage: Union / Non-Union: Please do not hesitate to contact me if you should have any questions. Thank You, STO of NJ-Eastern~ Inc. 'Sullivan ~ Sto Representative LEGALNOTICE NOTICETOBIDDERS ~ NOTICE IS HEREBY GIVI:~!, in accordance with the provi- sions of Sectiun 103 of the Gen- eral Municipal Law, that sealed bids are sought and requested for furnishing all the labor, ma- terials and equipment for the construction of a Tourist Infor- mation Booth at the S. Wentworth Horton Memorial Park, hicated on thc north side of NYS Route 25, Cn'eenport, New York. Specifications may be ob- tained at the Office of the Town Clerk, Town of Southold, town Hall, 53095 Main Road, Southold, New York 11971, upon payment ofa $10.00 non-refund- able fee. The proposal form will consist of individual construc- tion items of work specified and detailed in the contract docu- ments, drawings to be attached. The sealed bids, together with a bank draft, certified check or bid bond in the amount of 5% oft_he Base Bid, will be received by the Town Clerk, at thc Southold Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 12, 1998, at which time they will be opened and read aloud in pub- lic. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a con- tract, it shall be awarded to the lowest responsible bidder. The Town Board of the Tewn of Southold reserves the right to waive any and all informalities in any bid, and to reject any and all bids, and to retain bids for 45 days from the date of receipl should it be deemed in the best interest of the Town of Southold to do so. The CONTRACTOR SHALL NOT withdraw his bid during this period. Allbids must be signed and sealed in envelopes l:lainlyd marked "Bid on Tourist Infor- mation Booth" and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 26, 1998 ELIZABETH A. NEV1LLE SOUTItOLD TOWN CLERK 1X-10/29/98(353) COUNTY STATE OF NEW YORK ss: Patricia C. Lollot, being duly sworn, says that she is the Production Coordinator, of the TRAV- ELER WATCHMAN, a public newspaper printed at Southold, in Suffolk County; and that the no- tice of which the annexed is a printed copy, has been published in said Traveler Watchman once each week for / ........................................................................ weeks successively, commencing on the ...?...~J ......... day of.....f~....~/...C~~: ...........'19..~..~: Sworn to before me this z ....................... day of .................... .................. Notary Public BARBARA k SCHNEIDER NOTARY PUBUC, State of New Yo~ No, 4806846 Qualified in Suffolk Cou~f LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing all the labor, materials and equipment for the construction of' a Tourist Information Booth at the S. Wentworth Horton Memorial Park, located on the north side of NYS Route 25, Greenport, New York. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New 'York 11971, upon payment of a $10.00 non-refundable fee. The proposal form will consist of individual construction items of work specified and detailed in the contract documents, drawings to be attached. The sealed bids, together with a bank draft, certified check, or bid bond in the amount of 5% of the Base Bid, will be received by the Town Clerk, at the Southold Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 12, 1998, at which time they will be opened and read aloud in public. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town Board of the Town of Southold reserves the right waive any and all informalities in any bid, and to reject any and all bids, and to retain bids for u,5 days from the date of receipt should it be deemed in the best interest of the Town of Southold to do so. The CONTRACTOR SHALL NOT withdraw his bid during this period. All bids must be signed and sealed in envelopes plainly marked "Bid on Tourist Information Booth", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: October 26, 1998 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON THURSDAY, OCTOBER 29, 1998, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH A. NEVILLE, TOWN CLERK, TOWN HALL, P BOX 1179, SOUTHOLD, NEW YORK 11971. Copies to the following: The Traveler Watchman Town Board Members Town Attorney Commissioner of Public Works Dodge Reports Brown's Letters Burrelles Information Services Town Clerk's Bulletin Board STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 26th day of October 1998 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. Legal Notice -- Notice' to Bidders - Tourist InformationBooth at the S. Wentworth Memorial Park, N/S Mai Road {Route 25). Greenport, NY Bid Opening at 10:00 A.M., Thursday. November 12, 1998. d~Elizabeth A. N&ville Southold Town Clerk Sworn to before me this ~Rtk day of October , 1998. Notary/Pubhc -- INVITATION TO BID PROJECT: TOURIST INFORMATION BOOTH - S. Wentworth Horton Memorial Park NEWYORK STATE ROUTE 25, GREENPORT, N.Y. 11944 The Town Board of the Town of Southold will receive bids for furnishing all of the labor, materials and equipment as specified for the construction of the Tourist Information Booth located at S. Wentworth Horton Memorial Park on State Route 25, Greenport, N.Y. 11944, in accordance with the Drawings & Specifications prepared by James A. Richter, RA., Southold Town Engineering Department, Peconic Lane, Peconic, New York. The proposal form will consist of individual construction items of work specified and detailed in the contract documents. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 AM, Thursday, ,1998. All specifications are provided herein: drawings to be attached. A fee often dollars ($10.00), cash or check, made payable to the Town of Southold will be required for one (1) copy of the Contract Documents. There are no refunds. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL NOT withdraw his bid during this period. Bid Security in the form of a certified check or Bid Bond in the amount of 5% of the Base Bid, for each phase bid, will be required of each bidder. Please advise if you intend to bid or not. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk TOURISTINFORMATIONBOOTH A-1 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT THEIR REGULAR MEETING HELD ON JUNE 23. 1998: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to re-advertise for bids for the construction of the Tourist Information Booth at S. Wentworth Memorial Park, NYS Route 25, Greenport, NY lizabeth A. Neville Southold Town Clerk June 2~. 1998 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLO TOWN BOARD AT THEIR REGULAR MEETING HELD ON JUNE 23, 1998: RESOLVED that the Town Board of the Town of Southold hereby rejects all of the bids received for the construction of the Tourist Information Booth at S. Wentworth Memorial Park, NYS Route 2S, Greenport, NY Elizabeth A. Neville Southold Town Clerk June 2a., 1998