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HomeMy WebLinkAboutPolice UniformsELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD $25.00 Non-Refundable Fee for Specifications POLICE DEPARTMENT UNIFORM CLOTHING FOR CALENDAR YEAR 1999 BID OPENING: 10:00 A.M.. Thursday. November 5. 1998 (Please list Date Company Name, address, contact person, tele. no.& fax no.) 0-27-98 1. Charles Greenblatt, Inc. 34-36 Cain Drive, Brentwood, N.Y. 11717 JUDITH T. TEP~RY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON NOVEMBER 12, 1997: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Charles Greenblatt, Inc., at a per item total price of $713.20, for supplying the Southold Town Police Department with Uniform Clothing for calendar year 1998, all in accordance with the bid specifications. ~' ' -Judith T. Terry Southold Town Clerk November 13, 1997 JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MAI~IAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 18, 1997 Matthew Greenblatt, Secretary-Treasurer Charles Greenblatt Inc. 34-36 Cain Drive Brentwood, New York 11717 Dear Mr. Greenblatt: The Southold Town Board, at a regular meeting held on November 12, 1997, accepted your bid for supplying the Southold Town Police Department with Uniform Clothing for calendar year 1998, all in accordance with the bid specifications. Returned herewith is your $100.00 bid check. Thank you for submitting your bid on this proposal. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure CHARLES GREENBLATT, INC. 34-3~ CAIN DRIVE 8RENI~VOOD, NY 11717 "'0 SOUTHOLD TOWN POLICE DEPARTMENT UNIFORM CLOTHING PER ITEM PRICE SHEET '-' CI ARLE$ GREENBLATT INC. 34-36 CAIN DRIVE BR£NTWOOD, N.Y. 11717 Im 231-4024 Phone516-231-4010 Spring/Fall Jacket Winter Coat Winter Gloves Sweater - Long Sleeve Sweater - Vest Overshoe Boots Raincoat and Cap Cover 8-Point Summer $ Winter Caps Long Sleeved Shirt - 65% Polyester/35% Rayon-Tropical Navy Blue, Light Blue, White & Silver Tan Long Sleeved Shirt - 65% Polyester/35% Cotton-Poplin Navy Blue, Light Blue, White & Silver Tan Short Sleeved Shirt - 65% Polyester/35% Rayon-Tropical Navy Blue, Light Blue, White & Silver Tan Short Sleeved Shirt - 65% Polyester/35% Cotton-Poplin Navy Blue, Light Blue, White & Silver Tan Tropical Trousers Ali-Year Trousers Elastique Trousers Holster -~0- Per item Price Per item Price Per item Price Per Item Price Per Item Price Per Item Per Item Price Per Item Price Per item Price Per Item Price Per item Price Per item Price Per item Price Per item Price Per item Price 0 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Corporate Title) (if any) Bid on POLICE DEPARTMENT UNIFORM CLOTHING - 1998 -41- $25.00 non-refundable fee BID OPENING: 10/20 1. 2. 3. q. obtain specifications. BID - POLICE DEPARTMENT UNIFORM CLOTHING - 1998 10:00 a.m., Thursday, November 6, 1997. Charles Greenblatt, Inc. 34-36 Cain Drive, Brentwood, NY 11717, Att: Matthew Greenbla' Phone 231-4010 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 16th day of October 1997, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971. Legal Notice, Notice to Bidders, Police Department Uniform Clothing for 1998, bid opening: 10:00 a.m., Thursday, November 6, 1997, Southold~ Town Clerk's Office. Sworn to before me this 16th day of October Notary PiJblic LINDA d. COOPER Notary Public, State of New York · 1997. ith T. Terry Southold Town Clerk STATE OF NE~[~ORK) ) SS: N illlOf' t% oe Mattltuck. iu said County, being duly sworn, says that he/she is Principal Clerk of THE SUFFOLK TIMES, a Weekly Newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regular- ly published in said Newspaper once each week for ~_~ weeks successively, lommencing on Principal Clerk Sworn tq b~efore me this day o~_ LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, In accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 a.m., Thursday, November 6, 1997, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 1998. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk upon payment of a non- refundable fee of $25.00. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00. All bids must be marked "Bid on Police Department Uniform Clothing", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 16, 1997. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER AFFIDAVIT OF PUBLICATION TO HALL, PO BOX 1179, SOUTHOLD, Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Chief Conway 23. 1997, AND FORWARD ONE (1) JUDITH TERRY, TOWN CLERK, TOWN NY 11971. Joseph Conway CHIEF OF POLICE POLICE DEPARTMENT, TOWN OF SOUTHOLD PECONIC, NEW YORK, 11958 TELEPHONE EMERGENCY DIAL 911 ADMINISTRATIVE: 516 765-2600 518 734-6022 POLICE DEPARTMENT. TOWN OF SOUTHOLD SPECIFICATIONS FOR POLICE DEPARTMENT UNIFORM CLOTHING GENERAL CONDITIONS AND REQUIREMENTS: A. No bids will be considered from individuals, bankruptcy or in the hands of a receiver. Bo firms or corporations in A substitute for the product specified will be considered when the terms "or equal" are used. The bidder must submit with the bid satisfactory proof that any substitute offered is equal to the standard specified. C. All bids will be F.O.B. destination and include inside delivery. D. No charge shall be made for boxing or packing. If any bidder does not fully understand the specifications or conditions here, or is in doubt as to the intention of the same, he shall satisfy himself by inquiry in writing before bidding. After the contract has been entered into, the interpretations of the specifications by the Town of Southold shall be binding. II. SUBMITTAL OF BID: A. The bidder shall furnish all the data required on the quantity and specification sheets B. The bid shall be submitted sealed, clearly marked, "POLICE UNIFORM BIO" on the outside of the container. III. A. The Town Board of the Town of Southold reserves the right to reject any or all bids which do not comply with the invitation to bidders, the specifications, instructions to bidders, or other herein contained requirements to waive any informality in bids, and to accept the bid which it deems most favorable to the interests of the Town of Southold. Bo It is understood and agreed that the acceptance of the foregoing bid by the Town of Southold shall thereby constitute a contract between the Town of Southold and the bidder, comprising in its entirety the invitation to bidders, the specifications, the requirements, the instructions to bidders, the terms and conditions, the bid and the acceptance of the bid by the Town of Southold. IV. F. G. H. The prices herein should not include any exci~ taxes and/or sales taxes imposed by any state or municipal government. The bidder hereby proposes to furnish all the necessary uniforms, clothes, linings, buttons, braids and all other materials and labor to complete the uniform requirements at and for the price named, according to the specifications that are contained herein and as required by the Town of Southold. All bids will be submitted as per "Unit Price", per shirt, trousers, etc. All garments shall be tailored to each individual to insure proper fit. The necessary measurements and fittings as required are to be made at the time and place as designated by the Chief of Police. Any and all necessary adjustments and alterations shall be made within one week as not to inconvenience the Town of Southold Police Department. Delivery of all items shall be made within 30 days after receipt of the- measurements. The finished garment shall be clean, well made and tailored, pressed, and be free of any defect which may affect appearance or serviceability.. The contractor shall thoroughly inspect the finished garment, etc., for compliance with the Town of $outhold specifications prior to inspection by the chief of Police, and prior to delivery to the Town of $outhold Police Department for final inspection. All materials and workmanship contracted for and ordered under this bid will be subject to acceptance or rejection by the Town of Southold after inspection and/or tests to determine whether or not the materials and work performed by the contractor meet the requirements set forth in the invitation and specifications. The Town of Southold will furnish an official emblem to be sewn on both shoulders of each winter shirt, summer shirt, blouses, jackets, etc. Rank insignia, when required, will be furnished and sewn on by the successful bidder. Delivery will be a major factor as consideration in award of this bid. Failure of the contractor to supply uniforms as stated within the conditions herein shall result in procurement of items from another source with the additional monies incurred by the Town of Southold charged back to the contractor. Primary consideration to awards will be given to bidder's ability to complete all orders within specified time periods. Vendors are cautioned to note the conditions herein and their ability to fulfill this contract. Period of contract: January 1, 1998 to December 31, 19~8. Female garments must be made on a female pattern for shirts and trousers. Male trousers altered to fit females will not be acceptable. Failure to submit samples of all items with bid proposal shall be cause for rejection. -2- GENERAL TRIM INSTRUCTIONS GENERAL The following emblems, braid, insignia, chevrons, etc., shall be attached to all uniform coats, shirts and trousers as indicated. They shall conform in style and quality as described in detailed specifications or be equal in all respects to those in use. They shall be furnished at the bidder's expense except for embroidered departmental shoulder emblem, which will be furnished by the Police Department. LIEUTENANT Shall wear on the prescribed uniform the prescribed band of lustrous black braid, 1 inch wide, placed with its lower edge 3-1/2 inches above the bottom sleeve and on outside seam of trousers from cuff to waistband. SERGEANT Shall wear on each sleeve six (6) inches below the shoulder seam a three (3) stripe prescribed chevron on both sleeves to be in line with the center lower part of the departmental insignia. On the trousers on the outside vertical seam, a black 1/2 inch wide braid, from cuff to waistband. POLICE OFFICER Trousers to have a black 1/4 inch soutache cord on the vertical seam from cuffs to bottom of pocket. -3- SPRING/FALL JACKET FABRIC: FEATURES: Shell 100% nylon oxford, 200 denier with acrylic back coating and durable water repellent finish. Lining - 100% nylon taffata. Acrylic back coated shell material for water and wind resistance 26 inch average length Banded collar for styled appearance Epaulets with "X" stitch Two (2) pleated patch pockets with flaps Panel front construction with two (2) set-in handwarmer pockets Inside breast patch pocket Barracks at zipper base and pocket corners Shirred elastic waistband Two (2) button adjustable cuff Solid brass zipper Badge tab with metal eyelets sewn on Color: Navy Blue -4- WINTER COAT DESIGN: FABRIC: The jacket shall be 26" long waist length, waterproof, breathable by design, featuring two inverted pleated patch pockets with mitered flaps and side entry, detachable epaulets, retractable inside storm fly, zippered side vents, coat sleeve cuffs with snap closures, Telescopic sleeves, inner patch pockets, removable Thinsulate liner. Three ply textured nylon with Hiptex 2000 membrane to be bonded to backside for complete water and windproofness while allowing for' breathability. PERMANENT 100% nylon taffeta, weight 1.8 ounces per square yard. Color: LINING: Black. QUILT (REMOVABLE LINER): SLEEVES: CUFFS: TELESCOPIC BODY/ SLEEVE: DETACHABLE INSULATED LINER: 100% nylon taffeta. Weight is 1.8 ounces per square yard. Fabric count is I04x86. Color: Black. There is a 28 gauge nylon tricot knit backing. Color: Black. Insulation is 3M Thinsulate CS-200 in the bid and CS-100 in the sleeves. There is a non-woven scrim quilted between the Thinsulate and the nylon taffeta lining which is against the wearer when the liner is worn. This feature is to prevent migration of the Thinsulate fibers. Shall be coat style set-in incorporating a 360° Telescopic radial design. There shall be two metal snaps placed on opposite sides of inside wrist area to hold liner in place. The sleeve under seams shall have hidden zipper sewn in to allow access for sewing on emblems. Cuffs shall be 2-1/4" wide with genuine tanned leather, black in color, set into edge. There shall be a 1-1/2" wide strip of Scotchlite reflective tape sewn into the inner face of cuff. Closures shall be two (2) position metal snap/dome fasteners, flat black finish. There shall be a 360° Telescopic sleeve system to allow for full arm extension and action without sleeve or body pullup. It shall be constructed with a two-piece construction with elasticized anchor so that proper position is maintained after extension. The detachable CS-200 Thinsulate liner shall be a zip-out full body liner with CS-100 full sleeves, attached knit writlets and knit bi- swing insert. The knit bi-swing shall be sewn into back. -5- COLLAR POCKETS: SIDE VENTS: WAISTBAND: INTERLINING: FACINGS AND FRONTS: SEAM STITCHING: LABELING: COLOR: LIMITED WARRANTY: The permanent collar shall be made of two plies of the shell fabric plus the interlining. The interlining shall be sewn to the under collar. The collar points shall be well shaped and symmetrical. The points and center width shall measure approximately three and one half (3-1/2) inches wide. There shall be an insulated storm collar with a knit insert for added protection. There shall be two (2) reverse pleated two-way opening patch pockets on the front of the jacket. The flap shall be metered consisting of two (2) plies of basic material plus the interlining. The pleated patch pocket shall carry a reverse pleat in the center. The side opening shall measure approximately five and one half (5-1/2) inches and be securely tacked at top and bottom. To be fastened by concealed snaps and Velcro. The right pocket shall have a third entry with zipper closure. There shall be two additional inside pockets accessed through slots in liner. Side vent zippers shall be sewn into each. side seam to allow access to weapon and equipment. The zipper shall be set to both the shell and permanent lining. The coat shall be turned and the zipper shall be top stitched through and through. A take up tab with snap fastener shall also be set into the hem. Separate shell fabric waistband shall be approximately two inches wide and elasticized in the back. There shall be a minimum of two (2) rows of stitching extending through the elastic to prevent the elastic from rolling up and stretching out of shape. The elastic shall be securely tacked at each end. There will be a zipper sewn into each side for equipment and weapon access. Snap tabs made from shell fabric shall be sewn into the bottom of the waistband for closure of the size tab. The following parts shall be interlined: Collar, Sleeve Cuffs, Pocket Flaps, Storm Flap and Fronts. Facings shall run the length of the front of the jacket. There must be a double inner and outer fly at fronts to edge of collar for extra protection with five (5) concealed dome snaps. The front zipper shall be a black Delrin Jumbo two-way, functional up to collar points. All stitching shall be even and uniform. All seams on the shell and liner shall be securely sewn. Back tacks on seams shall be a minimum of one half (1/2) inch long. All seams shall be eight (8) stitches per inch minimum to twelve (12) stitches per inch maximum. Seams shall be free from puckering, pleats, runoffs and raw edges. Both the jacket and removable insulated liner shall be permanently labeled with the manufacturer, size and laundry instructions. Both the jacket and liner must be able to withstand repeated machine washing with no deterioration in stitching, color, or waterproofness or windproofness. Dark Navy Blue. Manufacturer agrees to warrant the product to be free from defects in material and workmanship for a period three (3) years from date of purchase. -6- WINTER GLOVES Black leather with Thinsulate liner permanently sewn into gloves. SWEATER-VEST Commando style sleeveless version of V-neck commando sweater, 100% virgin wool- 2 x 2 rib knit design with durable reinforcement patches on both shoulders - no epaulets, with badge patch. COLOR: Police Blue. OVERSHOE BOOTS 17 inch mud/slush overshoe full cut, pull-over boot. buckle strap. Sure-grip knurted sole, heel. COLOR: Black. Fully lined, adjustable -7- 100% WOOL COMMANDO SWEATER - LONG SLEEVE STY LE: YARN AND FIBER: DESIGN: CLOTH FOR PATCHES: TAPE: EPAULETS: KNITTING: CONSTRUC- TION: SHIELD HOLDER: EMBLEMS: EXAMINING AND PACKING: WARRANTY: Commando Style, Dark Navy Blue, V-Neck, 2X2 Rib Sweater for Police Department. WOOL: The yarn shall be spun on the worsted system from combed top and shall be two-ply construction. The wool stock shall be fleece or pulled wool, or a combination thereof. Not lower than 54'S U.S. Standard. The yarn shall be free from short fiber. The use of reprocessed, reused or waste wool is prohibited. The sweater is a pullover type with a "V-neck" opening, badge patch, shoulder and sleeve patch, shoulder loops with velcro fasteners. The cloth for the patches and shoulder loops shall be twill, polyester and cotton without durable press treatment. The color shall be close to the color of the sweater. 5/8" tap shall be used for reinforcing the shoulders and under arm seams. The epaulet will extend from the arm seam to approximately 1/4" onto the neck band. It will be fasted by velcro. The garment shall be knit with a 2X2 rib throughout. The collar should also be 2X2 rib. The cuff shall be 6" long knitted with a tighter stitch for the sleeve and a 4" cuff for the body of the sweater. All seams to be sewn with overlock stitch, the cuff and shoulder seams are to be covered with yarn. There shall be a cloth badge holder 2-1/4" x 3" applied to the left chest, with button holes 1-1/4" apart center to center. Department emblem shall be supplied by the police department and sewn on the left sleeve I/2" down from the shoulder seam. After final pressing, each sweater will be examined, folded and placed in a plastic bag. Packing will be in proper commercial cartons with packing slips for each carton. A protective material shall be placed on the top garment to prevent damage when carton is opened. All sweaters are guaranteed against fabric and workmanship for thirteen (13) months from billing. -8- Country of Origin: Country of origin must be stated on bids and labels. Measurements: and Weight: All measurements and weights will comply with the chart listed below and the diagram on page 10. Finished Measurements V-Neck Size Rib ½ Length Neck Front Sleeve Skirt Cuff Shoulder Shoulder Collar- Count Chest (Min) Open- Open- Length Width Width Point to Width ette lng lng (min) Shoulder Width Width Width Point Mass Weight Per Dozen (Min. lbs) 28 36 14 20-1/2 3-1/2 4 18-1/2 8 2-3/4 15 4-1/2 1-1/4 11,6 30 38 14 20-1/2 3-1/2 4 18-I/2 8 3-3/4 15 4-1/2 1-1/4 11.6 32 40 14- 21-1/2 4 4 19 8 2-3/4 15-1/2 4-1/2 1-I/4 13.2 1/2 34 42 15 22-1/2 4 4-1/2 20 6 3 15-1/2 4-1/2 1-1/4 16 Tolar- =2 ± 1 -1 _+ 1/2 ± 1/2 -I + 1-1/2 ± 1/2 * 0 MIN -0 ances Rib - 1 + 1/2 4-1/4 -1/4 36 44 15- 23-1/2 4 4-3/4 20 9 3 16-1/2 5 1-1/4 16 1/2 38 46 16- 24 4-1/4 4-3/4 21 9-1/2 3~1/4 17 5-1/8 1-1/4 18.5 1/2 40 48 17 25 4-1/2 5 21 10 3-I/2 17-1/2 5-1/4 1-1/4 18.5 42 50 17- '~6-1/2 5 5 22 10 3-1/2 la 5-1/4 1-1/4 20.5 1/2 44 52 18- 27 5 5-1/2 23 10-1/2 4 19 5-3/4 1-1/4 20.5 1/2 46 54 19- 27-1/2 5-1/2 5-1/2 23 10-1/2 4 20 6 1-1/4 22 1/2 Tolar- ±2 ±1 + 1 ± 1/2 ± 1/2 + 1 + 2 ± 1/2 ± 1/2 ± 1/2 ± 1/4 antes Rib - 1/2 - 1/2 - 1 48 56 20 27 5-1/2 5-I/2 23 11 4-1/4 20-1/2 6-1/4 1-1/4 22 50 58 20- 28 5-1/2 5-1/2 23-1/3 11 4-1/4 21 6-1/2 1-1/4 23 1/2 52 60 21- 28 5-3/4 5-3/4 23-1/2 11-1/2 4-1/2 22 6-3/4 1-1/4 23 112 54 62 22 29 8 6 24 11-1/2 4-1/2 22-1/2 7 1-1/4 24.5 Note: Refer to Figure 1 for measurements A through K. The sweater shell be pieced smooth and flat before measuring -9- FIGURE 1 \/ \/ -10- LIGHTWEIGHT REVERSIBLE RAINCOAT STYLE: Black full length ultra-lightweight raincoat that is reversible to fluorescent orange. Waterproof/breathable system of Comfortex fabric. Slashthrough pockets, regular collar, 3M Scotchlite reflective tape, and adjustable snap cuffs. FRONT DESIGN: Double placket storm front with six oxidized, gypsy snaps for closure. Badge holder. Front welted slash-through pockets. COLLAR: FRONT SLASH- THROUGH WELTS: The shell fabric collar shall measure 3-1/2" at the points and 3-3/4" at the center. Collar to be black on both sides and to be constructed so that the collar to back seam can be properly seam sealed. The front welts shall measure 11" by 1-1/2" and are to be clean finished on the orange side. The welts shall close with velcro hook and loop strips that measure 4" by 5/8" FRONT PLACKETS: The front double plackets shall measure 2-3/8" wide and run the entire length of the raincoat. SLEEVES: The sleeves are to be raglan style. The cuffs of the sleeves are to be adjustable with oxidized snaps. On th e orange side of the cuffs there will be 1-I/2" 3M Scotchlite silver reflective tape. REFLECTION TAPE: On the back of the raincoat on the orange side, there will be one 1-1/2" 3M Scotchlite reflective tape which will be heat applied. On the fronts of the orange side, there will be one 1-1/2" 3M Scotchlite reflective tape which will be heat applied. BADGE HOLDER: The badge holder is to be on the left breast and is made out of shell fabric with two black metal eyelets that are spaced 1-I/8" apart. The badge holder is to measure 1" by 2-1/4". SEAM All seams and other sewings must be permanently seam sealed with SEALING: matching three ply orange seam tape. All seams must be tested regularly with a Sutor tester at 1-I/2 psi for two minutes; and, a log is to be maintained of the results of the tests. CONSTRUC- All threat shall be polyester threat with a wrap and with a minimum TION/THREAD:strength of 50. Lap seam construction shall be used for body and sleeve seams. All seams shall be free from puckering and raw edges. SILENCE OF SATISFAC- TION: The apparent silence of this specification as to any details or the omission from it of a detail description concerning any point shall be interpreted as meaning that only the best commercial practices are to prevail and the materials and workmanship of first quality to be used. -11- FABRIC AND COMPONENTS SHELL FABRIC: COMFORTEX 3 ply fabric. Type: 100% micro-denier polyester, plain weave, laminated to cross linked monolithic, cast microporous polyurethane moisture barrier and laminated to a micro-denier polyester tricot for a 3 layer fabric. Treated with a durable fluorocarbon water and stain release agents. Weight Uncoated: 2.7 ounces per sq.yard { +-7%) Reverse (backside) fabric: Type: Polyester tricot, 100% Color: Florescent orange (blaze) Weight Uncoated: 1.80 ounce per sq.yard Waterproof/breathable system: Breathe~Med 100 component certified microporous polyurethane, cross linked, monolithic that is permanently double laminated. The resulting fabric shall have the minimum properties: CHARACTERISTIC Moisture Vapor Transmission (gm24hr) Moisture Vapor Transmission Weight, Overall (ounces/sq.yard) Breaking Strength (lbs/in.) Wrap Fill Trapezoidal Tear (lbs.) Wrap Fill Puncture Propagation (lbs.) Hydrostatic Resistance, high pressure (psi) Low pressure (71 cm/5 min) METHOD MIN. REQM~ M,4X. REQM'I;. Unright Cup 750 Inverted Cup 4500 5041 200 6.50 5100 NFPA 1971 5-5 125 150 15 18 ASTM D 2582 20Wrap 5512 50 5516 Noleaks SNAPS: Universal prong snaps that are oxidized to prevent rusting, 24 ligne size. REFLECTION TAPE: 3M SCOTCHLITE //8910 silver reflection tape, 1-1/2", heat transfer application. GUARANTEE: Each jacket shall be guaranteed for five (5) years and to be free from defects. Factory workmanship and components shall be evidenced with a hangtag. SIZE CHART SIZE FINISHED CHEST X-Small (32-34) 46 Small (36-38) 50 Medium (40-42) 54 Large (~ 46) 58 X-Large (48-50) 62 XX-Large (52-54) 66 XXX-Large (56-58) 70 BACK LENGTH SWEEP SLEEVE INSEAM 49 51 20-1/2 49 55 20-1/2 49 59 20-1/2 49 63 20-1/2 49 67 20-1/2 49 71 20-1/2 49 75 20-1/2 Tolerances +-1" +-1" +~1" +_ ½" + 2" Same + 1" Long Lengths Same STENCILING: On the fluorescent orange side Southold Police shall be silk screened in 3" black block lettering, centered on the upper back. -13- 8 PT SUMMER POLICE CAP DESIGN/ STY LE: OUTER BAND: INNER BAND: VISOR: ST RAP: SWEATBAND: FRONT SUPPORT: LINING: WIRE: BUTTONS: The crown shall be cut in one piece, 8pt police style, and shall measure approximately 10" point to point. Front seam to measure 2-3/8", side seams to measure 1-7/8" and rear seam to measure 1-3/4". These measurements will vary slightly according to cap size. Shall measure 1-3/4". To be finished in a black nylon perforated braid for ventilation. The bottom of the band to be bound in the' same material as the body of the cap. To be 2", Black plastic open cane. To be made in 3 sections, center of which shall be .085 compressed fibre. The top shall be .020 latex impregnated compressed alpha cellulose fibre (DuPont Texon or equal) with high gloss proxylin coating free of pimples, blemishes and other imperfections. The lining shall be a green proxylin coated sheeting in a diced grain securely bonded to the center section. The outer edge of the visor shall be bound with non-rigid black vinyl plastic. Finished visor to be molded under heat and pressure. Depending on the location of the police department intending to use this cap, the length and shape of the visor may vary from 1-5/8" to 2-1/4" and sharp droop to slight droop respectively. To be 1/2" wide single (black) cut from the same materials specified for the top section of the visor with pointed loops centered approximately 2-1/2" from the ends. To be 1-1/4" wide brown vinyl foamback. Finished sweatband shall have a smooth comfortable cushion effect. The sweatband is to have perforations for ventilation. A brown nylon bow is to be attached to the rear of the sweatband where the ends meet. To be a .030 black poly stay. Support to be 2-1/8" high, curved at top and sewn securely to body of cap. Good quality fast dyee black satin or taffeta cut on a 8pt one piece pattern. A 3-3/4"x3-3/4" clear plastic diamond shaped sweat protector shall be sewn in center of crown through lining of cap. To be #2 galvanized spring steel wire cut to proper size and joined with a galvanized union securely clamped. Gold New York State seal button. -14- EYELETS: MATERIAL: SIZES: Two black japanned brass eyelets on each side of cap approximately one inch from side seams for ventilation. One front eyelet 3/4" up from the top of the band shall be put in for badge cap device. M.J. Cahn style #8790-T298 100% polyester P&F dark navy tropical. Material to have a zepel or visa finish for water and stain resistance. This style cap to be made in regular cap sizes: 7, 7-1/$, 7-I/4, etc .... -15- 8 PT WINTER POLICE CAP DESIGN/ STY LE: OUTER BAND: INNER BAND: VISOR: STRAP: SWEATBAND: FRONT SUPPORT: LINING: WIRE: BUTTONS: The crown shall be cut in one piece, 8pt police style, and shall measure approximately 10" point to point. Front seam to measure 2-3/8", side seams to measure 1-7/8" and the rear seam to measure I-3/4". These measurements will vary slightly according to cap size. Shall measure 1-3/4" wide with 2 rows of black soutache 1" apart.. The bottom row of soutache to be approximately 1/2" up from the bottom of the band. To be 2" wide black foamex of .065 thickness. To be made in 3 sections, center of which shall be .085 compressed fiber. The top shall be a .020 latex impregnated compressed alpha cellulose fiber (DuPont Texon or equal) with high gloss proxylin coating free of pimples, blemishes and other imperfections. The lining shall be a green proxylin coated sheeting in a diced grain securely bonded to the center section. The outer edge of the visor shall be bound with non-rigid black vinyl plastic. Finished visor to be molded under heat and pressure. Depending on the location of the police department intending to use this cap, the length and shape of the visor may vary from 1-5/8" to 2-1/4" and sharp droop to slight droop respectively. To be 1/2" wide single (black) cut from the same materials specified for the top section of the visor with pointed loops centered approximately 2-I/2" from the ends. To be 1-1/4" wide brown vinyl foamback. Finished sweatband shall have a smooth comfortable cushion effect, The sweatband is to have perforations for ventilation. A brown rayon bow is to be attached to the rear of the sweatband where the ends meet. To be a .030 black poly stay. Support to be 2-1/8" high, curved at top and sewn securely to body of cap. Good quality fast dyed black satin or taffeta cut on a 8pt one piece pattern. A 3-3/4"x3-3/4" clear plastic diamond shaped sweat protector shall be sewn in center of crown through lining of cap. To be a #2 galvanized spring steel wire cut to proper size and ioined with a galvanized union securely clamped. Gold New York State seal button. -16- EYELETS: MATERIAL: SIZES: Two black japanned brass eyelets on each side of cap approximately one inch from side seams for ventilation. One front eyelet 3/4" up from the top of the band shall be put in for badge cap device. Hamburger style #420-57 or M.J. Cahn style #1933-0376 100% polyester P&F dark navy serge. Material to have a zepel or visa finish for water and stain resistance. This style cap to be made in the regular cap cizes: 7, 7-1/8, 7- 1/4, etc .... -17- LONG SLEEVED SHIRT - 65% POLYESTER/35% RAYON, TROPICAL WEAVE. COLORS: NAVY BLUE, LIGHT BLUE, WHITE ,S SILVER TAN. TAILORING: SHIRT MATERIAL: CREASING: COLLAR: SLEEVES: It is imperative that this garment be constructed according to the principles set forth in the specifications. All stitches must be of the proper tension and size so as to avoid puckering after the shirt has been laundered and to give best durable press performance. All sewing shall be with dacron core thread to match shirt fabric. The collar and cuffs are to be single stitched 1/4" from edge. The pockets and flaps shall be single stitched on the edge. 65% Polyester, 35% Rayon, Tropical Weave. Weight: 10.5 to 11 oz. per linear yard. Construction: 50 warp x 40 filling yarns per square inch. All yarns 10/1 singles. Tensile Strength: 130 lbs.-warp x 100 lbs.-filling. Tear Strength: 10.2 lbs.-warp x 8.3 lbs.-filling. Pockets and pocket flaps to be die creased to give uniform shape and size. The shape and style of both leaf and stand shall conform to the TT89 Collar. The points, medium spread, are to be approximately 3" in length. The back of the stand is to measure I-1/2". The leaf shall be made of four pieces; two pieces of self cloth, one whole lining, and one piece of strip lining which is to be fused to collar lining. Both pieces of lining to be fused to top collar. (Navy blue and brown shades to have Dacron lining, no top fusing.) Permanent collar stays of proper length are to be sewn through bottom leaf. The stand shall fasten with one button. lnnerstand and inner yoke to be made of matching 65% Dacron Polyester/35% Combed Cotton, 4.2 ounce per square yard, 106 X 58. To be straight and whole. The cuffs are to be 2-7/8" in width to fasten with two buttons. There is to be a single stitch 7/16" from top of cuff. The sleeve opening shall measure 4-7/8" from top of the cuff. The top facing for this opening is to be 1-1/4" wide, and the bottom facing to finish about 1/2" wide. Button is to be placed on sleeve opening with corresponding button- hole. -18- FRONT: BACK: POCKETS: FLAPS: FLAP CLOSURE: BADGE TAB: SHOULDER STRAPS: The sleeves must be secured to the body of the shirt by means of a merrow stitch with a safety stitch so as to properly strengthen the stitch. The same stitch must be used on the side closing seams as well. The front shall have a center facing 1-1/2" wide extending from the collar stand to bottom of shirt and be made of the same material as shirt fabric with two rows of stitching 7/8" apa rt. The center front shall contain six (6) vertical Reece buttonholes paced 3/4" from edge and 3-1/2" apart. The button stand, 7/8" wide, shall be self-lined and placed on right side extending from collar stand to bottom of shirt. Buttons shall be securely attached to the button. stand and shall correspond to the buttonholes on the center facing. There is to be yoke composed of an outer piece of the same material as the basic shirt, and an inner piece of poplin. To have two breast pockets with mitred corners to finish 5-5/8" wide and 6" long. The left breast pocket to have a pencil compartment about 1-1/4" wide. Both pockets to have 1-1/2" box stitching top and bottom to prevent spreading. To have two scalloped flaps to finish 5-3/4" in length, 2- 3/4" in width at center, and 2-1/2" in width at sides. Flaps to be secured to front of shirt with two rows of stitching approximately 1/4" above top of pocket. The left flap to have a pencil opening about 1-I/2" in width. Flaps to be interlined. There will be a matching button and a buttonhole sewn on the flap.. The side points of the flaps are to be secured to the pockets by means of velcro fasteners sewn onto the flaps and pockets. To be reinforced on inside of the shirt by means of a strip of material 1-1/2" wide stitched and folded so that no raw edges show. The reinforcement strip is to extend from the flap setting stitch to the joining seam at the front of the yoke. To have two small (horizontal) buttonholes, 1- 1/4" apart with the bottom buttonhole 1-I/2" above top of left flap. The shoulder straps shall be pointed at the end toward the neck of the shirt. The other end shall be sewn in sleeve head seam. The pointed ends shall be fastened with one matching button. The straps shall measure 2" at sleeve and taper to 1-3/8". Straps to be set about 1/2" from the collar. Shoulder straps shall be box stitched to shoulders with row of cross stitching 2" from sleeve head seam. -19- PERMANENT CREASES: COLLAR STAYS: Shirt to have five (5) permanent military creases, which are to be applied via a pneumatically controlled application of silicon sealant, so as to give permanency to the creases for the life of the garment. One crease in each front extending from hem to joining seam. Three(3) vertical creases in back; middle crease on center back line; side back creases spaced equally from center crease. The collar stays shall be of good quality Stalar vinyl, 2- 3/4" in length and 3/8" wide. INTERLINING: Top center to be lined with 52 Pellon. Flaps to be 6800 crease and tack. Bands and cuffs to be 3.75 weight mellopress. SIZE MARKING: Neck size and sleeve length shall be marked with indelible~ ink on a size loop attached to basic label in yoke and on outside of left front tail. BUTTONS: All buttons shall be made from thermo-setting polyester material and must match fabric. PRESSING AND PACKING: Shirts shall be carefully pressed by hand in first class manner and individually packed in polyethylene bags. Shirts to be shipped in strong boxes so as not to be damaged in shipment. Shirts to be packed two to a box with the sizes marked on the outside of the box at the one end. All shirts to be Union made and to carry the Union label. FINISHED DIMENSIONS: Neck Size: 14 14.5 15 15.5 16 16.5 17 17.5 18 18.5 19 Chest: 39 41 43 45 47 49 51 53 55 57 59 Waist: 34 36 38 40 42 44 46 49 52 54 57 Note: Navy Blue shirt to be made to accommodate removable metal buttons on shoulder straps and pocket flaps. -20- LONG SLEEVED SHIRT - 65% DACRON POLYESTER/35% COMBED COTTON, POPLIN WEAVE. COLORS: NAVY BLUE, LIGHT BLUE & WHITE, AND SIL~. TAI LORI NG: It is imperative that this garment be constructed according to the principles set forth in the specifications. All stitches must be of proper tension and size so as to avoid puckering after shirt has been laundered, and to give best durable press performance. The front and back of t he shirt shall be cut perpendicular to the selvage so as to minimize puckering on military stitching. All sewing shall be with dacron core cotton wrapped thread to match shirt fabric. The collar is to be single stitched 1/4" from edge. The pockets and flaps shall be single stitched on the edge. SHIRT MATERIAL: Fabric to be #2174 Open Weave Poplin, 65% Dacron Polyester/35% Combed Cotton, finest vat dye: Fabric must be sanforized and mercerized with permanent press finish and a soil release finish. The fabric must meet or exceed the following characteristics: Finished Count: Finished Weight: Tensile Strength: Tear Strength: 110 x 52 4.4 oz./sq, yd. Warp: 170 lbs. Fill: 72 lbs. Warp: 3,450 grams Fill: 1,900 grams COLLAR: The shape and style of both leaf and stand shall conform to the TT89 Collar. The points, medium spread, are to be approximately 3" in length. The back of the stand is to measure I-I/2". Permanent collar stays of proper length are to be sewn inside collar so that no stitches are made through bottom leaf. The stand shall fasten with one button. The leaf shall be made of four pieces: two pieces of self cloth, one whole lining, and one piece of strip lining which is to be fused to collar lining. Both pieces of lining to be fused to top collar. The band to be lined with 376 weight mellopress interlining. SLEEVES: To be straight and whole. The cuffs are to be 2-5/8" in width and to fasten with two buttons. There is to be a single stitch 7/16" from top of cuff. Cuffs to be constructed of 375 weight mellopress interlining. The sleeve opening shall measure 4-7/8" from top of cuff. The top facing for this opening is to be 1-1/4" wide, and the bottom facing to finish about 1/2" wide. One button is to be placed on sleeve opening with corresponding buttonhole. -21- FRONT: BACK: POCKETS: FLAPS: FLAP CLOSURE: BADGE TAB: SHOULDER STRAPS: The sleeve must be secured to the body of the shirt by means of a merrow stitch with a safety stitch so as to properly strengthen the seam. This same stitch must be used on the side closing seams as well. The center facing shall be 1-1/2" wide, made of the same material as the shirt body, with two rows of stitching 7/8" apa rt. The center facing on the left side of the shirt shall contain six (6) vertical buttonholes placed 3/4" from the edge, and 3-1/2" apart. The buttonstand shall be 1-1/4" wide, on the right side, extending from the collar stand to the bottom of the shirt. Six (6) buttons shall be securely attached to the. buttonstand, and shall correspond to the buttonholes in the center front. To have double yoke of basic shirt material. There shall be two pockets, with mitred corners, 5-5/8" wide and 6" deep. There shall be a pencil stitch in the right side of the left pocket, 1-1/4" wide. Both pockets to have a 1-1/2" box pleat stitched top and bottom to prevent spreading. To have two scalloped flaps to finish 5-3/4" in length, 2- 3/4" in width at center and 2-1/2" in width at sides. Flaps to be secured to front of shirt with two rows of stitching approximately I/4" above top of pocket, The left flap to have a pencil opening about 1-1/2" in width. There will be a matching button and buttonhole sewn on the flap. To be lined with 6800 crease and tack interlining. The side points of the flaps are to be secured to the pockets by means of velcro fasteners sewn onto the flaps and pockets. To be reinforced with a strip of material 1-1/2" wide, turned and stitched so that no raw edges are showing on the inside of the shirt. This strip is to be securely caught in the shoulder joining seam and the flap setting stitch. There are to be two horizontal buttonholes 1-1/4" apart, with the bottom buttonhole 1-1/2" above the left flap. The shoulder straps shall be pointed at the end towards the collar of the shirt and shall be fastened with one button. The other end shall be secured in the sleeving seam. Shoulder straps shall measure 2" at sleeve head and taper to 1-3/8" at button end. The pointed ends shall be fastened with one button. The shoulder straps shall be box stitched 2" from the sleeve head, with a single stay stitch, with a diagonal stitch from each end of the stay stitch to the sleeve head seam. Straps to be set about 1/2" from collar. -22- PERMANENT CREASES: Shirt to have permanent military creases. Creases to be stitched in shirt only, not thru pockets and flaps. One crease in each front extending from hem to joining seam. Three (3) vertical creases in back; middle crease on center back line; side back creases spaced equally from ~center crease. BUTTONS: Ail buttons to be made from thermo-setting polyester material and shall match shirt fabric. COLLAR STAYS: The collar stays shall be of good quality Stalar vinyl, 2- 1/2" in length and 3/8" in width. SIZE MARKING: Size and sleeve length shall be marked with black indelible ink on a size loop attached to basic label and on out side. of left front tail. PRESSING AND PACKING: Shirts shall be carefully pressed by hand in first class manner. Shirts shall be packed four to a box with sizes marked on the outside of the box at one end. All shirts to be Union made and assembled in the U.S.A. FINISHED DIMENSIONS: Size 14 14.5 15 15.5 16 16.5 17 17.5 18 18.5 Chest: 40 42 44 46 48 50 52 54 56 58 Waist: 36 38 40 42 44 46 48 50 53 55 -23- SHORT SLEEVED SHIRT - 65% POLYESTER/35% RAYON, TROPICAL WEAVE. COLORS: NAVY BLUE, LIGHT BLUE, WHITE F, SILVER TAN. TAILORING: It is imperative that this garment be constructed according to the principles set forth in the specifications. All stitches must be of the proper tension and size so as to avoid puckering after the shirt has been laundered and to give best durable press performance. Ail sewing shall be with dacron core thread to match shirt fabric. The collar and cuffs are to be single stitched 1/4" from edge. The pockets and flaps shall be single stitched on the edge. SHIRT MATERIAL: 65% Polyester 35% Rayon Tropical Weave. Weight: 10.5 to 11 oz. per linear yard. Construction: 50 warp x 40 filling yarns per square inch. All yarns 10/1 singles. Tensile Strength: 130 lbs.-warp x 100 lbs.-filling. Tear Strength: 10.2 lbs.-warp x 8.3 lbs.-filling CREASING: Pockets and pocket flaps to be die creased to give uniform shape and size. COLLAR: Convertible collar shall be one piece and to measure 3-I/4" long at points and 1-5/8" wide at back. The collar shall be made with permanent collar stays. There must be tie space of approximately 1/4" when the collar is buttoned. The collar is to be constructed of two plies of basic material and one ply of D331 top fuse lining. Collar stay to be attached to bottom collar. (Navy blue and brown shades to have Dacron lining, no top fusing.) Inner stand and inner yoke to be made of matching 65% Dacron Polyester/35% Combed Cotton, 4.2 ounce per square yard, 106 x 58. SLEEVES: Sleeves are to be straight and whole and have a 1" hem. These shall be graded in length so as to finish from the shoulder seam as follows: Size Finished Length 14 and 14/12 9-1/2" 15, 15-1/2 and 16 10" 16-1/2 "and above 10-1/2" The sleeves must be secured to the body of the shirt by means of a marrow stitch with a safety stitch so as to properly strengthen the stitch. The same stitch must be used on the side closing seams as well. -24- FRONT: BACK: POCKETS: FLAPS: FLAP CLOSURE: BADGE TAB: SHOULDER STRAPS: PERMANENT CREASES: COLLAR STAYS: Each front shall have a facing 3" in width extending from neckline to bottom of shirt provided by a turnunder of material. The left front shall also have a lined box pleat 1-I/2" wide finished, running full length of the shirt and shall be topstitched 1/4" from both edges. The center front shall contain six (6) vertical buttonholes paced 3/4" from edge and 3-1/2" apart. There is to be yoke composed of an outer piece of the same material as the basic shirt, and an inner piece of poplin. To have two breast pockets with mitred corners to finish 5-5/8" wide and 6" long. The left breast pocket to have a pencil compartment about 1-1/4" wide. Both pockets to have 1-1/2" box stitching top and bottom to prevent. spreading. To have two scalloped flaps to finish 5-3/4" in length, 2- 3/4" in width at center, and 2-1/2" in width at sides. Flaps to be secured to front of shirt with two rows of stitching approximately 1/4" above top of pocket. The left flap to have a pencil opening about 1-1/2" in width. Flaps to be interlined. There will be a matching button and a buttonhole sewn on the flap. The side points of the flaps are to be secured to the pockets by means of velcro fasteners sewn onto the flaps and pockets. To be reinforced on inside of the shirt by means of a strip of material 1-I/2" wide stitched and folded so that no raw edges show. The reinforcement strip is to extend from the flap setting stitch to the joining seam at the front of the yoke. To have two small (horizontal) buttonholes, 1- I/4" apart with the bottom buttonhole 1-1/2" above top of left flap. The shoulder straps shall be pointed at the end toward the neck of the shirt. The other end shall be sewn in sleeve head seam. The pointed ends shall be fastened with one matching button. The straps shall measure 2" at sleeve and taper to 1-3/8". Straps to be set about 1/2" from the collar. Shoulder straps shall be box stitched to shoulders with row or cross stitching 2" from sleeve head seam. Shirt to have five (5) permanent military creases, which are to be applied via a pneumatically controlled application of silicon sealant, so as to give permanency to the creases for the life of the garment. One crease in each front extending from hem to joining seam. Three (3) vertical creases in back; middle crease on center back line, side back creases spaced equally from center crease. The collar stays shall be of good quality Stalar vinyl, 2- 3/4" in length and 3/8" wide, 14 mil. -25- INTERLINING: Top center to be lined with 52 Pellon. Flaps to be 6800 crease and tack. SIZE MARKING: Neck size shall be marked with black indelible ink on a size loop attached to basic label in yoke on outside of left front tail. BUTTONS: All buttons shall be made from thermo-setting polyester material and must match fabric. PRESSING AND PACKING: Shirts shall be carefully pressed by hand in first class manner and individually packed in polyethylene bags. Shirts to be shipped in strong boxes so as not to be damaged in shipment. Shirts to be packed two to a box with the sizes marked on the outside of the box at the one end. All shirts to be Union made and to carry the Union label. FINISHED DIMENSIONS: Neck Size: 14 14.5 15 15.5 16 16.5 17 17.5 18 18.5 19 Chest: 39 41 43 45 47 49 51 53 55 57 59 Waist: 34 36 38 40 42 44 46 49 52 54 57 Note: Navy Blue shirt to be made to accommodate removable metal buttons throughout. -26- SHORT SLEEVED SHIRT - $5% DACRON POLYESTER/35% COMBED COTTON. POPLIN WEAVE. COLORS: NAVY BLUE, LIGHT BLUE, WHITE ~. SILVER TAN. TAILORING: SHIRT MATERIAL: It is imperative that this garment be constructed according to the principles set forth in the specifications. All stitches must be of proper tension and size so as to avoid puckering after shirt has been laundered, and to give best durable press performance. The front and back of the shirt shall be cut perpendicular to the selvage so as to minimize puckering on military stitching. All sewing shall be with dacron core cotton wrapped thread to match shirt fabric. The collar is to be single stitched 1/4" from edge. The pockets and flaps shall be single stitched on the edge. Fabric to be #2174 Open Weave Poplin, 65% Dacron Polyester/35% Combed Cotton, finest vat dye. Fabric must be sanforized and mercerized with permanent press finish and a soil release finish. The fabric must meet or exceed the following characteristics: Finished Count: Finished Weight: Tensile Strength: Tear Strength: 110 × 52 4.4 oz./sq, yd. Warp: 170 lbs. Fill: 72 lbs. Warp: 3,450 grams Fill: 1,900 grams COLLAR: Convertible collar shall be one piece and to measure 3-1/4" long at points and 1-5/8" wide at back. The collar shall be made with permanent collar stays. There must be tie space of approximately 1/4" when the collar is buttoned. Collar to be lined with 100% Dacron. SLEEVES: Sleeves are to be straight and whole with 1" hem and shall finish 9-1/2" in length. The sleeve must be secured to the body of the shirt by means of a merrow stitch with a safety stitch so as to properly strengthen the seam. This same stitch must be used on the side closing seams as well. FRONT: Each front shall have a facing 3" in width extending from neckline to bottom of shirt provided by a turnunder of material. The left front shall also have a lined box pleat 1-I/2" wide finished, running full length of the shirt and shall be topstitched 1/4" from both edges. The center front shall contain six (6) vertical buttonholes placed 3/4" from edge and 3-1/2" apart. BACK: To have double yoke of basic shirt material. -27- POCKETS: FLAP CLOSURE: BADGE TAB: SHOULDER STRAPS: PERMANENT CREASES: BUTTONS: COLLAR STAYS: SIZE MARKING: There shall be two pockets, with mitred corners, 5-5/8" wide and 6" deep. There shall be a pencil stitch in the right side of the left pocket, I-1/4" wide. Both pockets to have a 1-1/2" box pleat stitched top and bottom to prevent spreading. To have two scalloped flaps to finish 5-3/4" in length, 2-3/4" in width at center and 2-1/2" in width at sides. Flaps to be secured to front of shirt with two rows of stitching approximately I/4" above top of pocket. The left flap to have a pencil opening about 1-1/2" in width. There will be a matching button and a buttonhole sewn on the flap. Flaps to be lined with 6800 crease and tack interlining. The side points of the flaps are to be secured to the pockets by means of velcro fasteners sewn onto the flaps and pockets. To be reinforced with a strip of material 1-1/2" wide, turned and stitched so that no raw edges are showing on the inside of the shirt. This strip is to be securely caught in the shoulder joining seam and the flap setting stitch. There are to be two horizontal buttonholes 1-1/4" apart, with the bottom buttonhole 1-1/2" above the left flap. The shoulder straps shall be pointed at the end towards the collar of the shirt and shall be fastened with one button. The other end shall be secured in the sleeving seam. Shoulder straps shall measure 2" at sleeve head and taper to 1-3/8" at button end. Shoulder straps to be set about 1/2" from collar. Straps shall be box stitched to shoulders with row of cross stitching 2" from sleeve head seam, and diagonally across from each end of seam to the sleeve head seam. Shirt to have permanent military creases. Creases to be stitched in shirt only, not thru pockets and flaps. One crease in each front extending from hem to joining seam. Three (3) vertical creases in back; middle crease on center back line; side back creases spaced equally from center crease. All buttons to be made from thermo-setting polyester material and shall match shirt fabric. The collar stays shall be of good quality Stalar vinyl, 2- 1/2" in length and 3/8" in width. Size shall be marked with black indelible ink on a size loop attached to basic label in yoke and on outside of left front tail. -28- PRESSING AND PACKING: Shirts shall be carefully pressed by hand in first class manner. Shirts to be shipped in strong boxes so as not to be damaged in shipment. Shirts to be packed four to a box with sizes marked on the outside of the box at one end. All shirts to be Union made and to carry the Union label. FINISHED DIMENSIONS Size: SMALL MEDIUM LARGE X-LARGE XX-LARGE Chest: 41 45 49 53 57 Waist: 37 41 45 50 54 -29- TROPICAL TROUSERS FABRIC: DESIGN: POCKETING: POCKET DESIGN: CONTENT: 65% DACRON/35% RAYON POST CURED FABRIC. WEIGHT: 6.0 OZ./SQ. YARD. WEAVE: TROPICAL. YARDS/INCH: WARP - 60/FILLING - 48 BREAKING STRENGTH: WARP - 150 LBS./FILLING - 130 LBS. TEAR STRENGTH: WARP - 7 LBS./FILLING - 6 LBS. COLOR: NAVY BLUE. Trouser shall be manufactured from a men's uniform trouser pattern. The trouser styling shall incorporate a plain front and straight leg bottoms. The trouser will have two straight side pockets, two hip pockets, a watch pocket and two club pockets, one below each hip pocket. The pocketing shall be 70% Polyester/30% Cott, 2.9 oz. per square yard (60" width) with a minimum 78 x 64 count. Pocketing must have a durable press finish and the color of the pocketing must be black. The two side pockets will have a minimum opening of 6- 1/2" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Side pockets shall have firm straight bartacks at top and bottom of pocket openings. Triangle bartacks are unacceptable. Pockets shall be constructed using the stitch, turn, and topstitch method. Pocket facings shall be made of the basic fabric and measured a minimum of 1-1/2" from the bottom of the pocket opening. The two (2) hip pockets shall have a minimum opening of 5-1/2" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Hip pockets shall be constructed using the double welt method on a REECE PW Machine. The welts shall be finished in such a manner that there is no topstitching (topstitched hip pocket welts shall be cause for rejection). The corners of the hip pocket openings shall have firm straight barracks for reinforcement (triangle bartacks are unacceptable). Hip pocket facings to be made of basic fabric and have a minimum depth of 3/4" The left hip pocket shall have a centered tab made of basic cloth inserted into the top welt with bartacks at the top and bottom of the tab to form an opening for a button. A button shall be located below the bottom welt corresponding in location with the tab. The watch pocket shall be located on the right front dropped 3" below bottom of waistband and placed 2-1/2" from pocket opening. This pocket shall have a minimum opening of 3-1/2" and depth of 4". The front of the pocket shall be made of pocketing fabric and the back of -30- WAISTBAND: FLY: BELT LOOPS: the pocket shall be made of basic fabric and the two pieces are securely stitched together. Each corner of the pocket opening shall have firm straight bartacks. Triangle barracks are unacceptable. There shall be club pockets located 4-1/2" (plus or minus 1/4") below each hip pocket. The club pockets shall be on line with the outside edge of each hip pocket with a minimum opening of 3-1/2" and a minimum depth of 10". Pocketing material to be the same as side and hip pockets. Club pockets shall be constructed using the double welt method on a REECE PW Machine and finished in such a manner that there is no topstitching (topstitched club pockets shall be cause for rejection). The corners of the club pockets shall have firm straight bartacks for reinforcing strength. The waistband shall be constructed using the "closed method" and shall measure 2" wide when finished. The waistband curtain is to be made of the same fabric and color as the pocketing material and must be attached to the trouser with a Rocap Machine. The waistband must contain 3/4" wide BAN-ROL to prevent roll over and have three (3) strand Snugtex to keep shirts tucked in. The waistband closure shall be accomplished with a crush-proof hook and eye. The hook and eye shall be reinforced with stays made of a non-woven fabric that are anchored by the topstitching for the fly facing and curtain. This topstitching must be to the top of the waistband. There is to be topstitching 1/16" below the waistband seam for added strength. Trouser shall have a metal memory lock zipero There shall be a French Fly tab closure on the inside of the right fly. The tab shall be double ply made of the basic cloth (tabs made of pocketing material or a "grown on" French Fly will be cause for rejection). The right fly shall be lined with the same fabric as the waistband curtain and pocketing. The fly lining shall be sewn to the left fly below the zipper in a neat and durable manner. A button shall be located on the left fly corresponding with the French Fly tab to provide a clean and comfortable closure. There shall be a firm straight bartack at the bottom of the fly going through the zipper tape. The crotch shall be lined in front. There shall be a minimum of seven 3/4" wide interlined belt loops. All loops (except for the back center loop) must be sewn into the bottom of the waistband ("dropped" belt loops are cause for rejection) and the top of the belt loops shall be caught into the waistband curtain seam with a rocap machine. The bottom of the center back loop shall be tacked to the trouser and the top of the loop tacked to the outside of the waistband. -31- BRAID: STITCHING, PRESSING ~ FINISHING: I_ABELS: STOCK SIZES: There shall be a 1/4" black polyester tubular braid sewn on top of the side seams starting at the bottom of the pocket opening and extending the full length of the trouser leg. Trouser must be stitched with matching thread and all stitching to show must be 10-11 stitches per inch. Trouser must be neatly pressed on Hothead Presses and properly shaped. Outseams and inseams must be pressed open. Trouser must be cleaned and finished to eliminate loose threads. Trouser must have a care label permanently affixed that also indicates the size. A paper ticket showing the size, fabric content, cut number, and WPL number must be on the outside of the waistband. Trouser must be available in the following stock sizes: REGULAR RISE: 28 - 50 (EVEN ONLY OVER 38) All trousers to be Union made and to carry the Union label. -32- ALL-YEAR TROUSERS FABRIC: DESIGN: POCKETING: POCKET DESIGN: 13-13-1/2 oz/linear yard (60" width) 55% Dacron/45% wool serge two ply warp and filling, breaking strength of 120 lbs. warp and 100 lbs. filling. COLOR: Dark Navy Blue. Fabric may be dry cleaned or laundered in home washing machine. Trouser shall be manufactured from a men's uniform trouser pattern. The trouser styling shall incorporate a plain front and straight leg bottoms. The trouser will have two straight side pockets, two hip pockets, a. dropped watch pocket and two club pockets, one below each hip pocket. The pocketing shall be 70% Pol,yester/30% Cotten, 2.9 oz. per square yard (60" width) with a minimum 78x64 count. Pocketing must have a durable press finish and the color of the pocketing must be black. The two side pockets will have a minimum opening of 6- 1/4" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Side pockets shall have firm straight bartacks at top and bottom of pocket openings (use of triangle barracks will be cause for rejection). Pockets shall be constructed using the stitch, turn, and topstitch method. Pocket facings shall be made of the basic fabric and measure a minimum of 1-2/" from the bottom of the pocket opening. The two hip pockets shall have a minimum opening of 6- 1/4" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Hip pockets shall be constructed using the double welt method on a REECE PW machine and the welts shall be finished in such a manner that there is no topstitching (topstitched hip pocket welts shall be a cause for rejection). The corners of the hop pockets shall have firm straight bartacks for reinforcing strength. Use of triangle bartacks will be cause for rejection. The left hip pocket shall have a centered tab made of basic cloth inserted into the top welt with bartacks at the top and bottom of the tab to form an opening for a button. A button shall be located below the bottom of welt corresponding in location with the tab. The watch pocket shall be located on the right front 3" below the waistband. This pocket shall have a minimum opening and depth of 2-3/4". The front of the pocket shall be made of pocketing fabric and the back of the pocket shall be made of basic fabric and the two pieces are securely stitched together. Each corner of the pocket opening shall have firm straight bartacks. -33- WAISTBAND: FLY: BELT LOOPS: BRIAD: There shall be club pockets located 3-1/4" (plus or minus 1/4") below each hip pocket. The club pockets shall be 1-1/4" (plus or minus 1/4") from the sideseam with a minimum opening of 3-I/4" and a minimum depth of 8-1/4". Pocketing material to be the same as side and hip pockets. Club pockets shall be constructed using the double welt method on a REECE PW machine and finished in such a manner that there is no topstitching (topstitched club pockets shall be cause to rejection). The corners of the club pockets shall have firm straight bartacks for reinforcing strength. Use of triangle bartacks will be cause for rejection. The waistband shall be constructed using the "closed method" and shall measure 2" wide when finished. The waistband curtain is to be made of the same fabric and color as the pocketing material and must be attached to the trouser with a zig-zag stitch. The waistband must contain BAN-ROL to prevent roll over and have three strand snugtex to keep shirts tucked in. The waistband closure shall be accomplished with a crushproof hook and eye. The hook and eye shall be reinforced with stays made of non- woven fabric that are anchored by the topstitching for the fly facing and curtain. This topstitching must be to the top of the waistband. The waistband shall be set on and closed using a Iockstitch (use of a chainstitch unacceptable) to stitch in the band seam through the outer fabric and the waistband curtain. The waistband must be topstitched 1/16" below the waistband seam for added strength. Trouser shall have a metal memory lock zipper. There shall be a French Fly tap closure on the inside of the right fly. The tab shall be double ply made of the basic cloth (tabs made of pocketing material or a "grown on" French Fly will be cause for rejection). The right fly shall be lined with the same fabric as the waistband curtain and pocketing. The fly lining shall be sewn to left fly below the zipper in a neat and durable manner. A button shall be located on the left fly corresponding with the French Fly tab to provide a clean and comfortable closure. There shall be a firm straight bartack at the bottom of fly going through the zipper tape. There shall be a minimum of seven 3/4" wide interlined belt loops. All loops (except for the back center loop) must be sewn into the bottom of the waistband ("dropped" belt loops are cause for rejection) and the top of the belt loops shall be caught into the waistband curtain seam with a Rocap machine. The bottom of the center back loop shall be tacked to the trouser and the top of the loop tacked to the outside of the waistband. The trouser shall have 1/4" black tubular braid on the sideseams from the bottom of the side pockets to the bottom of the trouser legs. -3q- STITCHING, PRESSING & FINISHING: LABELS: STOCK SIZES: Trouser must be stitched with matching thread and all stitching to show must be 10-11 stitches per inch. Trouser must be neatly pressed on Hothead Presses and properly shaped. Outseams and inseams must be pressed open. Trouser must be cleaned and finished to eliminate loose threads. Trouser must have a care label permanently affixed that also indicates the size. A paper ticket showing the size, fabric content, cut number, and WPL number must be on the outside of the waistband. Garment must be made in the United States of American and bear a union label. Trouser must be available in the following stock sizes: REGULAR RISE: 28 - 52 (EVEN ONLY OVER 38) SHORT RISE: 28 - 40 (EVEN ONLY) -35- ELASTIQUE TROUSERS FAB RI C: DESIGN: POCKETING: POCKET DESIGN: 12-12 1/2 OZ./LINEAR YARD (60" WIDTH) 100% TEXTURIZED POLYESTER WITH A PERMANENT WASHABLE AND DRY CLEANABLE MOISURE TRANSPORT/SOIL RELEASE SYSTEM. COLOR: DARK NAVY BLUE. Trouser shall be manufactured from a men's uniform trouser pattern. The trouser styling shall incorporate a plain front and straight leg bottoms. The trouser will have two straight side pockets, two hip pockets, a watch pocket and two club pockets, one below each hip pocket. The pocketing shall be 70% Polyester/30% Cotton, 2.9 oz. per square yard (60" width) with a minimum 78 x 64 count. Pocketing must have a durable press finish and the color of the pocketing must be black. The two side pockets will have a minimum opening of 6- 1/4" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Side pockets shall have triangle bartacks at top and bottom of the pocket opening. Side pockets shall have triangle bartacks at top and bottom of pocket openings. Pockets shall be constructed using the stitch, turn, and topstitch method. Pocket facings shall be made of the basic fabric and measure a minimum of 1-1/2" from the bottom of the pocket opening. The two hip pockets shall have a minimum opening of 5- 1/2" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Hip pockets shall be constructed using the double welt method on a REECE PW machine and the welts shall be finished in such a manner that there is no topstitching (topstitched hip pocket welts shall be cause for rejection). The corners of the hip pockets shall have triangle bartacks for reinforcing strength. The left hip pocket shall have a centered tab made of basic cloth inserted into the top welt with bartacks at the top and bottom of the tab to form an opening for a button. A button shall be located below the bottom of welt corresponding in location with the tab. The watch pocket shall be located on the right front at the waistband. This pocket shall have a minimum opening and depth of 2-3/4". The front of the pocket shall be made of pocketing fabric and the back of the pocket shall be made of basic fabric and the two pieces are securely stitched together. Each corner of the pocket opening shall have firm straight bartacks. -36- WAISTBAND: FLY: BELT LOOPS: There shall be club pockets located 3-1/4" (plus or minus 1/4") below each hip pocket. The club pockets shall be 1-1/4" (plus or minus 1/4") from the sideseam with a minimum opening of 3-1/4" and a minimum depth of 8-1/4". Pocketing material to be the same as side and hip pockets. Club pockets shall be constructed using the double welt method on a REECE PW machine and finished in such a manner that there is no topstitching (topstitched club pockets shall be cause for rejection). The corners of the club pockets shall have triangle bartacks for reinforcing strength. The waistband shall be constructed using the "closed method" and shall measure 2" wide when finished. The waistband curtain is to be made of the same fabric and color as the pocketing material and must be aattached to the trouser with a zig-zag stitch. The waistband must contain BAN-ROL to prevent roll over and have three strand snugtex to keep shirts tucked in. The waistband closure shall be accomplished with a crushproof hook and eye. The hook and eye shall be reinforced with stays made of a non-wove fabric that are anchored by the topstitching for the fly facing and curtain. This topstitching must be to the top of the waistband. The waistband shall be set on and closed using a Iockstitch (use of a chainstitch is unacceptable) to stitch in the band seam through the outer fabric and the waistband curtain. Trouser shall have a metal memory lock zipper. There shall be a French Fly tab closure on the inside of the right fly. The tab shall be double ply made of the basic cloth (tabs made of pocketing material or a "grown on" French Fly will be cause for rejection). The right fly shall be lined with the same fabric as the waistband curtain and pocketing. The fly lining shall be sewn to the left fly below the zipper in a neat and durable manner. A button shall be located on the left fly corresponding with the French Fly tab to provide a clean and comfortable closure. There shall be a firm straight bartack at the bottom of the fly going through the zipper tape. There shall be a minimum of seven 2" wide Tunnel style belt loops. All loops (except for the back center loop) must be sewn into the bottom of the waistband ("dropped" belt loops are cause for rejection) and the top of the belt loops shall be caught into the waistband curtain seam with a Rocap machine. The bottom of ~he center back loop shall be tacked to the trouser and the top of the loop tacked to the outside of the waistband. -37- STITCHING, PRESSING & FINISHING: LABELS: STOCK SIZES: Trouser must be stitched with matching thread and all stitching to show must be 10-11 stitches per inch. Trouser must be neatly pressed on Hothead Presses and properly shaped. Outseams and inseams must be pressed open. Trouser must be cleaned and finished to eliminate loose threads. Trouser must have a care label permanently affixed that also indicates the size. A paper ticket showing the size, fabric content, cut number, and WPL number must be on the outside of the waistband. Trousers must be available in the following stock sizes: REGULAR RISE: 28 - 50 (EVEN ONLY OVER 38) SHORT RISE: 28 - 40 (EVEN ONLY) All trousers must be Union made and to carry the Union label. -38- HOLSTER DESCRIPTION: CONSTRUCTION MATERIALS: FINISH: MANUFACTURING PROCESS: MODEL: Safety Holster for Glock model 19 9MM semi-automatic handguns. Designed for use on a Sam Browne belt. Maintains handgun in a stable, tactically ready configuration. Front unlocking design utilizes wraparound retraining flap with conventional snap assembly with stiff socket. Internal trigger guard lock holds weapon on each side of trigger guard. Medium height rid and straight drop carry. Belt loop tension device with allen key. Covered trigger guard and weatherproof. Lamination of engineered materials polyrurethane and Orthopedic grade suede leather. 207 and 277 nylon cord stitching. Case hardened nylon screws and T-nuts. Aeron 120 and DuPont Zytel as reinforcement in strategic areas. Conventional snap assembly with stiff socket. Injection molded, 3 piece trigger guard lock mechanism. Textured Chevreau plain finish. Holster body heat and pressure molded to specified gun with wraparound, weitless construction. Sight channel molded in. Belt shank heat and pressure molded for body curvature. Shank is bolted onto holster body with case hardened hardware. Injected molded trigger guard lock is bolted in with case hardened screws. Safariland Model #295, or equal. SOUTHOLD TOWN POLICE DEPARTMENT UNIFORM CLOTHING PER ITEM PRICE SHEET Spring/Fall Jacket Winter Coat Winter Gloves Sweater - Long Sleeve Sweater - Vest Overshoe Boots Raincoat and Cap Cover 8-Point Summer & Winter Caps Long Sleeved Shirt - 65% Polyester/35% Rayon-Tropical Navy Blue, Light Blue, White & Silver Tan Long Sleeved Shirt - 65% Polyester/35% Cotton-Poplin Navy Blue, Light Blue, White & Silver Tan Short Sleeved Shirt - 65% Polyester/35% Rayon-Tropical Navy Blue, Light Blue, White & Silver Tan Short Sleeved Shirt - 65% Polyester/35% Cotton-Poplin Navy Blue, Light Blue, White & Silver Tan Tropical Trousers Ali-Year Trousers Elastique Trousers Holster Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price Per Item Price NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on POLICE DEPARTMENT UNIFORM CLOTHING - 1998 -41- LAURY L. DOWD TOWN ATTORNEY JEAN W. COCHRAN Supervisor Town Hall. 53095 Main Road P.O. Box 1179 Southold, New York 11971 Telephone 1516) 765-1889 Fax (516) 765-1823 OFFICE OF THE TOWN ATTORNEY TOWN OF SOUTHOLD MEMORANDUM TO: Chief Joseph Conway FROM: Laury L. Dowd, Town Attorney DATE: June 25, 1997 RE: Police Uniform Contract - Charles Greenblatt. Inc Please be advised that General Municipal Law §103 does nor permit the extension of this contract without bid. Although Greenblatt, Inc. may have been the only bidder last year. it is not the sole provider of the service and there have been other bidders in prior years. An extension is allowed only if such an option is provided for in the original bid specifications. I hope this information will be useful in preparing bid specificavons for next year. Call if you have questions. cc: Supervisor Jean W. Cochran Town Clerk Judith Terry Administrative (516) 765-2600/2601 Fax (516) 765-2715 POLICE Telepho'~ NT >58 Dial 911 JOSEPH CONWAY Chief of Police RI~CBVED JUN 2 0 1997 Southold Town ~ June 20, 1997 TO: FROM: Town Board Chief Joseph Conway RE: Police Uniform Contract Charles Gleenblatt, Inc. has requested a one year contract extention of the uniform clothing contract. The service provided by Greenblatt, Inc. has been excellent. of Police Charles Greenblatt Inc. Uniforms & Equipment For Public Safety dUNE 12, 1997 34-36 Cain Drive Brentwood, New York 11717 {516) 231-4010 FAX (516) 231-4024 TOWN OF SOUTHOLD POLICE MAIN ROAD PECONIC~ NY 11958 DEPARTMENT ATT: CHIEF CONWAY DEAR'CHIEF CONWAY, IN REFERENCE ~O THE TOWN OF SOUTHOLD POLICE DEPARTMENT'S UNIFORM CLOTHING BID WHICH OPENED ON NOVEMBER 7, 1996 FOR THE 1.997 CALEN- DAR YEAR FOR WHICH I AM THE CURRENT VENDOR, PLEASE ACCEPT THIS LETTER AS A FORMAL REQUEST TO HAVE THIS CONTRACT EXTENDED FOR AN ADDITIONAL CALENDAR YEAR THROUGH 1998. AS YOU ARE AWARE, THERE WERE NO OTHER BIDDERS FOR THE 1997 CONTRACT. IN LIGHT OF THIS, I CANNOT FORESEE A PROBLEM WITH A CONTRA~T EXTENSION SINCE THERE WERE NO OTHER RESPONSES TO THIS BID. IF THIS'IS ACCEPTABLE~, I WOULD REQUEST A PRICE INCREASE IN CON- JUNCTION WITH WHATEVER THE MANUFACTURERS' INCREASE IS FOR THE 1998 CALENDAR YEAR. FROM PAST EXPERIENCE~ I WOULD PROJECT THIS INCREASE TO AVERAGE APPROXIMATELY 3~% PER'ITEM WiTH 5% BEING THE ABSOLUTE MAXIMUM. ANY INCREASE REQUESTED WOULD, OF COURSE, BE DOCUMENTED BY A LETTER FROM THE PERTINENT MANUFACTURER STATING THAT THIS INCREASE IS DUE TO THE ADDITIONAL COSTS IN MATERIALS AND TRIM. THIS. tS THE CURRENT FORMAT THAT IS USED BY THE COUNTY OF SUFFOLK OFFICE OF THE COMPTROLLER, PURCHASING DIVISION WHEN THEY SEND A REQUEST TO ME TO EXTEND A CURRENT CONTRACT I HAVE WITH THEM FOR AN ADDITIONAL YEAR. MY 1997 TOTAL BID CAME TO $688.90. A 3~% PRICE INCREASE WOULD BE $24.11 BRINGING THE 1998 TOTAL TO $713.01. IN MY OPINION, IT WOULD PROBABLY SAVE THE TOWN MONEY AND BE IN THE TOWN'S BEST IN- TEREST TO EXTEND THIS BID FOR AN ADDITIONAL YEAR RATHER THAN GO THROUGH THE COSTS INVOLVED IN RE-BIDDING THIS CONTRACT. CHARLES GREENBLATT, INC. CURRENTLY SUPPLIES THE POLICE DEPART- ~~'MENT WITH THE FINEST iN UNIFORM CLOTHING, EQUIPMENT, SERVICES A~D DELIVERY AND I HOPE WE CAN CONTINUE OUR RELATIONSHIP TOGETHER FOR AN ADDITIONAL YEAR. I LOOK FORWARD TO HEARING FROM YOU REGARDING THIS REQUEST. MG/RC y O U R Sz/T R U L y~r____,. ' MATTHEW GREENBLATT JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southo]d, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON SEPTEMBER 2, 1997: RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the following items for 1998: Milk for the Human Resource Center Food for the Human Resource Center Police Department Uniform Clothing Cleaning Uniforms of the Members of the Police Department Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Disposal Area Removal and Disposal of Household Hazardous Waste from Collection Center Removal of Scrap Tires from Disposal Area Removal of Scrap Metal from Disposal Area Town Yellow Garbage Bags Southold Town Clerk September 3, 1997