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HomeMy WebLinkAboutHousehold Hazardous WasteELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold~ New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD $10.00 Non-Refundale Fee for Specifications REMOVAL & DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE FOR 1999 BID OPENING: 10:00 A.M., Thursday, November 5, 1998 (Please llst Date Company Name, address, contact person, tele. no.S fax no.) i0-26-981. Northeast Enviornmental Services, Inc. Robert Brown 732 Smithtown By-Pass, Suite 200, Smithtown, N.Y. 516-724-0496 Fax: 516-724-0184 o BID PROPOSAL REMOVAL AND DISPOSAL OF HOUSEHOLD HAZARDOUS WASTES FROM THE SOUTHOLD TOWN COLLECTION CENTER FOR CALENDAR YEAR 1990 Chemical Pollution Control, Inc. BIDDER'S NAME 120 South Fourth Street ADDRESS Bay Shore NY 11706 CITY STATE ZIP (516)586-0333 TELEPHONE (COLLECT) TO THE TOWN OF SOUTHOLD: In compliance with your advertisement for bids to be opened at 10:00 A.M., Thursday,, November 6, 1997, and subject to all conditions thereof, the undersigned hereby proposes to furnish and deliver the supplies and/or services itemized in this proposal in accordance with the Notfce to Bidders, General Information, Conditions and Specifications contained herein for the following prices: CHEMICAL WASTE HAULER ITEM A. Bo DESCRIPTION HHW Training Courses in methods for identifying, handling, separating, and storing the various types of household hazardous wastes that are brought in by the residents. Must also include instruction on how to handle emergency situations and the use of the appropriate equipment to resolve any threatening condition. (Must meet state and federal guidelines; equivalent to OSHA 29 CFR 19.10 and selected sections). Per man/day of trainers time - 8 hour update training: Per men/day of trainer's time - q0 hour training: Equipment Inventory - (see Ill(C) in Statement of Intent and Specifications): Removal of Drums - price per fifty-five gallon drum of each of the following collected wastes: a) Price per fifty-five gallon drum of collected flammable liquids: b) price per fifty-five gallon drum of other collected flammable solids: c) price per fifty-five gallon drum of collected poison liquid: d) price per fifty-five gallon drum of collected poison solid: PRICE $ No Charge $150.00/man/day $ No Charge $175.00 $175.00 $425.00 $425.00 Page 2 - Haz~ous Wastes - Proposal e) price per fifty-five gallon drum of collected combustible liquid: f) price per fifty-five gallon drum of collected acid liquld: g) price per fifty-five gallon drum of collected alkaline liquid: h) price per fifty-five gallon drum of collected corrosive solid: i) price per fifty-five gallon drum of coll'ected oxidizers: j) price per fifty-five gallon drum of collected aerosols: k) price per fifty-five gallon drum of collected ORM-A wastes: I) price per fifty-five gallon drum of collected environmentally hazardous solid - household batteries: m) price per fifty-five gallon drum of collected environmentally hazardous liquid - anti-freeze: n) price per fifty-five gallon drum of collected non-regulated HHW: Operational Review - (see Ill(D) of Statement of Intent and Specifications: Supplying empty replacement drums (in $ per drum): This is a one (1) year contract, January I, 1998 through 1998. This bid proposal, as presented, shall be returned in tact. 75.00 75. O0 75.00 160.00 230.00 230.00 75. O0 $190.00 $ 98.00 $180.00 $ No Charge $36.00 December 31, Pat Enochs Facility Manager Name Title ~d Page 3 - Hazardous Wastes - Proposal NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Corporate Title) (if any) Bid on DISPOSAL OF HAZARDOUS WASTES- 1998 Page 3 - Inte~and Specifications Since the PHHWSF is only for collection of household hazardous waste received from the residents of the Town of Southold and will not be the recipient of any commercial wastes, the facility is exempt from the requirements of the NYS Solid and Hazardous Waste Facility permits pursuant to 6 NYCRR 373-1.1(d)(1)(xvii). All HHW collected shall be manifested as "exempt" wastes on Hazardous Materials Shipping Order Form #8-BLS-Cq ("red manifests") pursuant to Title 40 CFR Section 261,5. The Contractor shall enter the words "Exempt per 40 CFR 261.5" in the space for "shipper's no.". Duties include the following: 1. Initial preparation of the facility includes supplying: a. twenty empty fifty-five gallon drums; "Standard Operating Procedures" Manual that will give details regarding the proper procedures the operators shall follow in handling all acceptable material; and c. proper forms for compliance with State and Federal regula- tions. 2. RCRA Duties: a. to complete necessary RCRA paperwork for the disposal of the drums. 3. Disposal Duties: ao inspecting contents of drums to assure proper packaging labeling of drums as well as to properly seal the drums for transport. b. loading drums on truck for removal. c. replacing filled drums with empty ones. providing the Town with the appropriate shipping forms as well as the final method of disposal and the designated disposal site for each drum, STATEMENT OF INTENT AND SPECIFICATIONS CHEMICAL WASTE HAULER FOR TOWN OF SOUTHOLD PERMANENT HOUSEHOLD HAZARDOUS WASTE STORAGE FACILITY I. INTENT The intent of this bid proposal is to secure one (1) chemical waste hauler contractor to provide services in conjunction with the Permanent Household Hazardous Waste Storage Facility and the corresponding program for the Town of Southold. II. DEFINITIONS Aw Contractor - The chemical waste hauler who is providing the services for the Permanent Household Hazardous Waste Storage Facility (PHHWSF). Bo NHW - The acronym for Household Hazardous Waste and is the term which shall include all pesticides and other chemicals or otherwise harmful or potentially harmful wastes originating only from residential homes as defined in 6 NYCRR Part 366. Such HHW items shall only be accepted from residential generators, not from commercial establishments. PHHWSF The acronym for Permanent Household Hazardous Waste Storage Facility, which is where the HHW will be stored. It is located at the Landfill Site, CR 48, Cutchogue, New York. RCRA - The acronym for the Resource Conservation and Recovery Act of 1976 and subsequent amendments and re-authorizations. III. SCOPE HANDLING PROCEDURES AND ASSURANCES. The Contractor shall guarantee to provide all the professional services, including, but not limited to, supervision, labor, equipment and materials necessary to: Revise the existing manual of "Standard Operating Procedures" which will include emergency procedures so that any potential problem regarding a chemical hazard can be quickly and efficiently taken care of, ge Inspect and remove the drums of HHW at intervals depend on the rate of collection. Transport and dispose of said drums of HHW to the appropriate hazardous waste treatment, storage, or disposal facility (TSDF) in accordance with all Town, County, NYS-DEC, US Department of Transportation, and US Environmental Protection Agency standards, rules and regulations. Guarantee that all containers supplied to the PHHWSF and used for packaging and transporting of HHW received are fully in accordance with US Department of Transportation (DOT) regulations governing the transport of hazardous materials. Guarantee to come and pick up all of the filled drums within five (5) working days of being notified by the Town. Guarantee the presence of qualified employees trained in the proper handling at the time of removal of the HHW at the Town's designated site. Provide on or before two (2) weeks prior to the execution of contract, proof of all necessary local, state and federal permits and identification numbers pursuant to the handling, transportation, disposal of HHW. Page 2 - 8o and Specifications The a) Contractor shall: Indemnify, save and hold harmless the Town of $outhold and any and all individuals present at the PHHWSF from any and all liability for bodily injury, property damage, and pollution contamination arising directly from the Contractor's activities. b) Provide the Town of Southold with a Certificate of Insurance on or before two (2) weeks prior to execution of contract, which indicates Contractor's insurance coverage for its employees, equipment and all incidents related to handling, transport and disposal of household hazardous wastes in an amount satisfactory to the Town of Southold. c) Be in compliance with the insurance requirements of the Motor Carrier Act of 1980 for the transportation of hazardous wastes (if applicable) and provide the Town with a Certificate of Insurance naming the Town as an additional insured on any policy required by the Act. TRAINING Provide eight (8) hour update training for the Town's existing operators of the facility, and forty (40) hour training for any new operators designated by the Town. All training will include the proper procedures for: a) identifying and segregating the in-coming HHW; b) labeling and preparing the drums of HHW for inspection by chemical waste hauler prior to shipment; and c) completing the forms for the corresponding waste collected within the fifty-five gallon storage drums. Training for the Town's personnel shall be provided pursuant to State Department of Labor and Federal OSHA regulations. It shall include the technical procedures for handling all waste that is accepted as well as the proper use of the safety equipment in a manner that is protective of the public health and welfare and the environment. EQUIPMENT INVENTORY The Contractor shall take an inventory of all items and equipment associated with the Town's existing household hazardous waste (S.T.O.P.) program and shall determine if such equipment is adequate to meet current applicable permit and regulatory requirements. Inventory shall be taken of items including, but not limited to, all safety and protective equipment, spill control material, necessary signs and notices, hazardous substance lists, and record-keeping forms. The Contractor shall provide additional inventory as needed and requested to meet applicable requirements. ADDITIONAL SPECIFICATIONS The Contractor shall review all operating plans and procedures associated with the Town's existing S.T.O.P. program for compliance with all applicable permit and regulatory requirements, including those requirements that may have been enacted since the Town received its current S.T.O.P. operating permit in June of 1994. The Contractor will inform the Town of any and all revisions to current operating procedures that may be necessary to meet revised permit requirements enacted since the Town received its current S.T.O.P. operating permit. While the Contractor and the Town agree that the Federal Resource Conservation and Recovery Act (RCRA) specifically exempts household waste from classification as a hazardous waste, both parties agree that all HHW accepted by the Contractor pursuant to this program will be handled, transported and disposed of to the extend required of contractors handling HHW from under NYS-DEC as if such waste was classified as hazardous or acutely hazardous waste. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the Removal and Disposal of Household Hazardous Waste for Calendar Year 1998 from the $outhold Town Collection Center, Route qB, Cutchogue, New York, all in accordance with federal, state, and local regulations. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon payment of a $10.00 non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:0{)a.m., Thursday, November 6, 1997, at which time they will be opened and read aloud it) public. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informalities in any bid should it be deemed in the best interest to do so. All bids must be signed and sealed in envelopes plainly marked '"Bid on Hazardous Waste Removal"', and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 16, 1997. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER AFFIDAVIT OF PUBLICATION TO HALL, PO BOX 1179, SOUTHOLD, Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck 23, 1997, AND FORWARD ONE (1) JUDITH TERRY, TOWN CLERK, TOWN NY 11971. $10.00 non-refundable fee~q5 obtain specifications (postage included) BID - REMOVAL ~, DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE - 1998 BID OPENING: 10:00 a.m., Thursday, November 6, 1997. 10/24 1. Chemical Pollution Control, 120 South 4th St., 2. 3. q. 5. Bayshore, NY 11706 586-0333 NOTICE TO BIgDERS NOTICE IS HEREBY GIVEN, in ac~mce w~th t~ provisio~ of Soction 103 of th~ ~neml Munidpal ~w~ that H~old Ha~ous Wa~ for ~r Y~ 1~ ~m thc ~d ~ New Yo~ ~1 ~ a~ STATE OF NE~ORK) ) SS: said County, being duly sworn, says that he/she is Principal Clerk of THE SUFFOLK TIMES, a Weekly Newspaper, published at Mattituck, In the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regular- ly published in said Newspaper once each week for [ weeks successively, commencing on Principal Clerk Sworn to before me this day of_ ~ ~, 19 ~Y STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 16th day of October , 1997, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971. Legal Notice, Notice to Bidders, Removal and Disposal of Household Hazardous Waste for Calendar Year 1998. Bid opening: 10:00 a.m., Thursday, November 6, 1997, Southold Town Clerk's Office. Sworn to before me this 16th day of October 1997. N~tary P,~blic Judith T. Terry Southold Town Clerk UNDA J. COOKE, Nolmy Ful:Nle, State of New York No. 4822563 S.uff~k County,~,~ Term, Exr, re~ Decembe. 31, 19_ JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 1, 1997 Pat £nochs, Facility Manager Chemical Pollution Control, Inc. 120 South Fourth Street Bay Shore, New York 11706 Dear Mr. Enochs: The Southold Town Board, at a regular meeting held on November 25, 1997, accepted your bid for the Removal and Disposal of Household Hazardous Wastes from the Southold Town Collection Center for calendar year 1998, all in accordance with the bid specifications, and your bid proposal, which is attached hereto. Thank you for submitting your bid on this proposal. Your $100.00 bid check is returned herewith. Very truly yours, Judith T. Terry ~ Southold Town Clerk EUROPEAN AMERICAN BANK & TRUST COMPANY 44)0 COMMACK RD*, DEER PARK, N.Y, 11729 22338 ,.0E;~3:~8,· I:OEP. OO~I. Acii: ,':tO ?Or= 51. O~.,' ~. JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southo]d, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON NOVEMBER 25, 1997: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Chemical Pollution Control, Inc. for the Removal and Disposal of Household Hazardous Wastes from the Southold Town Collection Center for calendar year 1998, all in accordance with the bid specifications. Judith T. Terry Southold Town Clerk November 26, 1997 JAMES ~UNCHUCK SOLID WASTE COORDINATOR P.O. Box 962 Cutchogue, New York 11935 Tel: (516) 734-7685 Fax: (516) 734-7976 November 18, 1997 SoLrrI-IOLr~ TOWN SOLID WASTE DISTRICT NOV 1 TO: Judith Terry, Town Clerk FROM: ~im Bunchuck SUBJ: Acceptance of 1998 Bids I hereby recommend that the Town Board accept the bids received on 1)Removal of Scrap Metal and 2) Removal of Household Hazardous Waste, both for calendar year 1998. Each bid meets the requirements of the Solid Waste District with regard to handling those items. Please note that a list of "Terms" submitted by Franza'a Universal Scrap Metal Inc. with their bid includes a statement (#6) to the effect that Franza's" . reserves the right to renegotiate this agreement upon thirty day~ written.notice." In a conversation I had with Mr. A1 Franza on Friday, N6vember 14, he said this statement is intended to allow him to increase payments to the Town, should the market value of scrap metal increase. He said that under no circumstances would he seek to pay the Town less than his bid price of $45.08 per ton for scrap metal during the contract period. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the Removal and Disposal of Household Hazardous Waste for Calendar Year 1998 from the Southold Town Collection Center, Route q8, Cutchogue, New York, all in accordance with federal, state, and local regulations. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon payment of a $10.00 non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 a.m.. Thursday. November 6, 1997, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informalities in any bid should it be deemed in the best interest to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Hazardous Waste Removal", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 16, 1997. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER AFFIDAVIT OF PUBLICATION TO HALL, PO BOX 1179, SOUTHOLD, Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck 23, 1997, AND FORWARD ONE (1) JUDITH TERRY, TOWN CLERK, TOWN NY 11971. JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. ]~ox 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON SEPTEMBER 2, 1997: RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the following items for 1998: Milk for the Human Resource Center Food for the Human Resource Center Police Department Uniform Clothing Cleaning Uniforms of the Members of the Police Department Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Disposal Area Removal and Disposal of Household Hazardous Waste from Collection Center Removal of Scrap Tires from Disposal Area Removal of Scrap Metal from Disposal Area Town Yellow Garbage Bags Southold Town Clerk September 3, 1997