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Home My WebLink AboutGasolineJUDITH T. TERRY TOWN CLERK REGISTI%AR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 18, 1997 A.H. Westerlund, Plant Manager Petro Heating Services and Fuels 82 Arlington Avenue St. James, New York 11780 Dear Swede: The Southold Town Board, at a regular meeting held on November 12, 1997, accepts your bid of $.0649 per gallon over the Bayway Refining Co. Tank Car Consumer Rack Price, for supplying the Town with Gasoline for calendar year 1998, and $.0490 per gallon over the Bayway Refining Co. Tank Car Consumer Rack Price, for supplying the Town with Diesel Fuel for calendar year 1998, both all in accordance with the bid specifications. The Board accepted the bid of Island Fuel Distributors, Inc. in the amount of $.0457 per gallon over the Bayway Refining Co. Tank Car Consumer Rack Price, for supplying the Town with Heating Fuel Oil for calendar year 1998, all in accordance with the bid specifications. Returned herewith are your three (3) $100.00 bid checks. Thank you for bidding on these proposals. Very truly yours, $outhold Town Clerk Enclosures PETRO - LONG ISLAND ~ ~ ........ ~ I!~,~ il~ ...... : P.O. BOX 1457 St ~.mford, CT 06904 PAY THE SUM OF TO THE ORDER OF One Hundred and 00/100 Dollars SOUTHOLD TOWN CLERK SOUTHOLD TOWN HALL 53095 MAIN RD SOUTHOLD, NEW YORK PETRO-LONG tSI. JUND 02BID 100.00 RCO 04 EAST DEPOT DISCOUNT SOUTHOLD TOWN CLERK (0538) I 10 30 97 0036119252 :GROSS 100.00 AMOUNT TOTAL DISCOUNT CHECK 100.00 AMOUNT PETRO-LONG ISLAND P.O. Box 1457 Stamford, CT 06904 PAY ~ SUM OF One Hundred ~d 0~1~ DoU~$ TOTHE ORDEROF SOUTHOLD TOWN CLERK SOUTHOLD TOWN HALL 53095 MAIN RD SOUTHOLD , NEW YORK 9V 0036i19233 [1822-09I i'ij, pay TH t'S ~ AIVlOUNT ;: :~. ::~!s i ~-~ [:: 100.00 ' PETRO-LONG ISLAND 03BID 100.00 RC0 04 ED. ST DEPOT SOUTHOLD TOWN CLERK (0539) { 10 30 97 0036119253 GROSS 100.00 AMOUNT TOTAL DISCOUNT CHECK 100. O0 AMOU1TT SUM OF One Huncrec and 00/100 Dolhns ,:. ~ - -': .................................................... r--j---. ,,: SCUTHO-~D %0~ ~{..~,L : ' ' f} ~' ,~'e ' ~, '- ' {eh{ - ~..~ .' ~: ~-.¢gS~ ::' - ....................... PETRO-LONG ISLanD 01BID 100.00 RCO 104 EAST DEPOT SOUTHOLD ~mRx~ TOWN CLERK VI~t;DOR ~0. t £AT~ [ CRECK NO. (0537) I 10 lO 97 0036119251 GROSS AMOUNT 100.00 TOTAL DISCO CHECK AMOUNT 100.00 JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON NOVEMBER 12, 1997: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Petro Heating Services and Fuels, at a price of plus $.0649 per gallon over the Bayway Refining Co. Tank Car Consumer Rack Price, for supplying the Town of Southold with Gasoline for the 1998 calendar year, all in accordance with the bid specifications. Judith T. Terry Southold Town Clerk November 13, 1997 JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 18, 1997 Ivan Kovac All American Fuel Co. P.O. Box 954 Syosset, New York 11791-0080 Dear Mr. Kovac: The Southoid Town Board, at a regular meeting held on November 12, 1997, accepted the bid of Petro Heating Services for supplying the Town of Southold will Gasoline for 1998 at a bid price of plus $.0649 per gallon over the Bayway Refining Co. Tank Car Consumer Rack Price, and for supplying the Town of Southold with Diesel Fuel for 1998 at a bid price of plus $.0490 per gallon over the Bayway Refining Co. Tank Car Consumer Rack Price. Returned herewith is your $200.00 bid check for the gasoline and diesel fuel bids. Thank you for bidding on those items. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure Route 2~ Rlvcrhead, NY 1191)1 (516) 722,8174 Fax: (516) 722.8177 Regional Officc 48 Harbor Park Drive Port Washington, NY 11050 {8o0) O11 HEAT Swede Westerlund Supervisor Riverhead Satellite PETRO Heating Services and Fuels November 4, 1997 Town Clerk Town of Southold Town Hall 53095 Main Road Southold, N~ 11971 Dear~s. Terry Petro inc. of Riverhead is pleased to submit the following bid on All Gasoline for the calender year 1998. The price will be plus .0649 per gallon over the Basnaay Refining Co. Tank Car Consumer Rack Price. Plant Manager 0 0 '__ NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (if any) _ Bid on GASOLINE - 1998 SPECIFICATIONS FOR THE PURCHASE OF GASOLINE FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 1998 Under these specifications, the Town of SOUthold seeks bids for the purchase of all of its gasoline requirements for the 1998 calendar year for all Town Departments. The Police Department maintains a 2,500 gallon capacitv tank at the Police Headquarters at Peconic, New York, and uses approximatelv 70,000 gallons of unleaded gasoline annuallV. The Hlgl~wav Department maintains a 1,000 gallon tank for unleaded gasoline, and a 1,000 gallon tank for unleaded plus gasoline. All tanks are located at the Hlgl~wav Department premises at Peconlc Lane, Peconic, New York. Tl~e Highwav Department uses approxlmatelv 12,000 gallons of unleaded gasoline annually, and approximately 24,000 gallons of unleaded plus gasoline annuallV. In submitting bids, the bidder must either submit a fixed price per gallon to be charged throughout the term of the contract, or a price which is based on a rack price at the bidder's source of suPPlV. If a rack price is used, the lowest rack price within five (5) davs of each delivery to tl~e Town must be used. Verification of the rack price used by the bidder must be supplied bV the bidder to the Town upon request. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the Town within four (4) hours of a request for a delivery from anv Town Official, and such bidder will be required to make deliveries on any day of the week, including HolldaVS and shall make deliveries in such quantities of 250 gallons or more, as mav be required. Routine deliveries to the Highway Department must be made be[ween the bouts of 7:00 AM to $:00 PM, Monday through Friday. NO deliveries are to be made on weekends or holidays unless an emergencv call is made by the Highwav Department. All gas tickets for deliveries to the Highway Department must be signed bV a highway emplovee. Vendor receiving award must supplv service for anv and all repairs or replacements on Town owned pumps. Bid prices are not to include any federal, state, or local tax, from wt~ich the TOWn of $0utl~old Is exempt. The Town of $outhold reserves the rigl~t to reject anv and atl bids if it is deemed in the best interest of the Town of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainlv marked "GASOLINE BID", and addressed to the Town Clerk, Town of Southold, TOWn Hall, 53095 Main Road, Southold, New York 11971. Dated: October 16, 1997 JUDITH T. TERRY SOUTHOLD TOWN CLERK NON-COLlUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by an,/ of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) [if any) Bid on GASOLINE - 1998 BID - GASOLINE - 1998 BID OPENING: 10:00 a.m., Thursday, November 6, 1997. 10/24 1. Petro Heat & Power, P. O. Box 705, Riverhead, NY 722-8174 10/27 2. All American Fuel, PO Box 954, Syosset NY 11791 10/27 3. Rad Energy, 287 Bowman Ave., Purchase, NY 10577 11/3 4. Falkowksi Fuel, PO Box 455, Southold, NY 11971 5. 11901 Attn: Burr Mosher ~ II BY gi~, k ~iom f~ ~ bids ssa~ ~* the Omce of the ~i ~ Oetk, To-~ Hall, 530~ IsMa BriM, ~ld, Ne~v Yo~k 11971. ~aed bi,h, together ~th~ · Nnn- et' mrtified check in the amgaml 44' f"b~ ut thc Soudu~ 'l'own H~ S38M STATE OF NEW~/K) ) SS: 0 OF S ~.~ ~~S of Mattltuck, in said County, being duly sworn, says that he/she is Principal Clerk of THE SUFFOLK TIMES, a Weekly Newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regular- ly published in said Newspaper once each week ,.,ek.'menulng on ~e~day of~119~ Principal Clerk Sworn to before me this STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 16th day of October 1997, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk Count,/, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971. Legal Notice, Notice to Bidders, Gasoline for Calendar Year 1998, bid opening 10:00 a.m., Thursday, November 6, 1997, Southold Town Clerk's Office. Sworn to before me this 16th clay of October 1997. Notary Public HELENE O. HORNE Nots~' Public, State i)f New No. 4955~ Ouelified in Suffl~J~ County ~)~ T. Terry Southold Town Clerk LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Gasoline by the Town of Southold for calendar year 1998. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 a.m., Thursday, November 6, 1997, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gasoline", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 16, 1997. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER AFFIDAVIT OF PUBLICATION TO HALL, PO BOX 1179, SOUTHOLD, Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Supt. of Highways Jacobs Chief Conway 23, 1997, AND JUDITH TERRY, NY 11971. FORWARD ONE (1) TOWN CLERK, TOWN SPECIFICATIONS FOR THE PURCHASE OF GASOLINE FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 1998 Under these specifications, the Town of Southold seeks bids for the purchase of all of its gasoline requirements for the 1998 calendar year for all Town Departments. The Police Department maintains a 2,500 gallon capacity tank at the Police Headquarters at Peconic, New York, and uses approximately 70,000 gallons of unleaded gasoline annually. The Highway Department maintains a 1,000 gallon tank for unleaded gasoline, and a 1,000 gallon tank for unleaded plus gasoline. All tanks are located at the Highway Department premises at Peconic Lane, Peconic, New YOrk. The Highway Department uses approximately 12,000 gallons of unleaded gasoline annually, and approximately 24,000 gallons of unleaded plus gasoline annually. In submitting bids, the bidder must either submit a fixed price per gallon to be charged throughout the term of the contract, or a price which is based on a rack price at the bidder's source of supply. If a rack price is used, the lowest rack price within five (5) days of each delivery to the Town must be used. Verification of the rack price used by the bidder must be Supplied by the bidder to the Town upon request. Vendor receiving the award must check tanks ~NiCe weekly and fill as necessary. The successful bidder will be required to make deliveries to the Town within four (4) hours of a request fora delivery from any Town Official, and such bidder will be required to make deliveries on any day of the week, including Holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. ROUtine deliveries to the Highway Department must be made between the hours of 7:00 AM to 3:00 PM, Monday through Friday. NO deliveries are to be made on weekends or holidavs unless an emergency call is made by the Highway Department. All gas tickets for deliveries to the HighwaV Department must be signed bV a highwav emplovee. Vendor receiving award must supplv service for anv and all repairs or replacements on Town owned pumps. Bid prices are not to include any federal, state, or local tax, from which the Town of Southold is exempt. The Town of SouthoId reserves the right to reject any and all bids if it is deemed in the best interest of the Town of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "GASOLINE BID", and addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. Dated: October 16, 1997 JUDITH T. TERRY SOUTHOLD TOWN CLERK NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) [if any) Bid on GASOLINE - 1998 JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765~1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON SEPTEMBER 2, 1997: RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the following items for 1998: Milk for the Human Resource Center Food for the Human Resource Center Police Department Uniform Clothing Cleaning Uniforms of the Members of the Police Department Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Disposal Area Removal and Disposal of Household Hazardous Waste from Collection Center Removal of Scrap Tires from Disposal Area Removal of Scrap Metal from Disposal Area Town Yellow Garbage Bags Judith T. Terry Southold Town Clerk September 3, 1997