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Home My WebLink AboutRental of D-8 BulldozerELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE ADOPTED AT A REGULAR MEETING HELD ON FEBRUARY 2. 1999: Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 FOLLOWING RESOLUTION WAS OF THE SOUTHOLD TOWN BOARD WHEREAS, Terry Contracting S Materials, Inc., the Iow bidder on "Rental of D8 Bulldozer for Landfill Capping Purposes" awarded on September 30, 1998, has been unable to provide a bulldozer for the agreed rental term; now, therefore, be it RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of H.O. Penn Machinery Company, Inc., the next lowest bidder, to supply a "Rental of D8 Bulldozer for Landfill Capping Purposes", at a cost not to exceed $11,000.00 per month, and for a minimum period of five (5) weeks in order to complete the original term of a "minimum of two (2) months" as stated in the bid specifications. · Neville Southold Town Clerk February 2, 1999 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516/765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON FEBRUARY 2. 1999: WHEREAS, Terry Contracting ~, Materials, Inc., the Iow bidder on "Rental of D8 Bulldozer for Landfill Capping Purposes" awarded on September 30, 1998, has been unable to provide a bulldozer for the agreed rental term; now, therefore, be it RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of H.O. Penn Machinery Company, Inc., the next lowest bidder, to supply a "Rental of D8 Bulldozer for Landfill Capping Purposes", at a cost not to exceed $11,000.00 per month, and for a minimum period of five (5) weeks in order to complete the original term of a "minimum of two (2) months" as stated in the bid specifications. Southold Town Clerk February 2. 1999 GREGORY F. YAKABOSKI TOWN ATTORNEY TO: FROM: DATE: RE: JEAN W. COCHRAN Supervisor Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Telephone (516) 765-1889 Fax (516) 765-1823 OFFICE OF THE TOWN ATTORNEY TOWN OF SOUTHOLD MEMORANDUM BETTY NEVILLE, TOWN CLERK GREGORY F. YAKABOSKI, ESQ., TOWN ATTORNEY MARY C. WILSON, ESQ., ASSISTANT TOWN ATTORNEY~:~n AUGUST 24, 1999 CANCELLATION OF BULLDOZER LEASE AGREEMENT W/TERRY CONTRACTING Transmitted herewith is the original lease cancellation for the above agreement. Please associate the lease cancellation with the (bid) file for this particular lease agreement. CC: John Cushman, Town Comptroller GREGORY F. YAKABOSKI TOWN ATTORNEY JEAN W. COCHRAN Supervisor Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Telephone (516) 765-1889 Fax (516) 765-1823 OFFICE OF THE TOWN ATTORNEY TOWN OF SOUTHOLD It is hereby mutually agreed between the parties, the Town of Southold and Terry Contracting & Materials, Inc. to terminate and/or rescind the lease agreement for a D8 Bulldozer for the purposes of landfill capping purposes. The referenced bid was opened on September 30, 1998 and the Town Board of the Town of Southold passed a resolution awarding said bid to Terry Contracting & Materials, Inc. Thereafter, due to equipment failure, the parties mutually agreed to terminate the lease agreement. Date Terry Cont ractir~:AMeferials, ]nc ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON FEBRUARY 2, 1999: WHEREAS, Terry Contracting & Materials, Inc., the Iow bidder on "Rental of D8 Bulldozer for Landfill Capping Purposes" awarded on September 30, 1998, has been unable to provide a bulldozer for the agreed rental term; now, therefore, be it RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of H.O. Penn Machinery Company, Inc., the next lowest bidder, to supply a "Rental of D8 Bulldozer for Landfill Capping Purposes", at a cost not to exceed $11,000.00 per month, and for a minimum period of five (5) weeks in order to complete the original term of a "minimum of two (2) months" as stated in the bid specifications. Southold Town Clerk February 2. 1999 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December q, 1998 Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 Attention: Paul Donahue H.O. Penn Machinery Company, Inc. 660 Union Avenue Holtsville, New York 11742 Dear Mr. Donahue: Enclosed please find your certified check no. 3020 in the amount of $200.00 which you submitted together with your bid for the D8 Bulldozer rental on September 30, 1998. Thank you for submitting your bid, Very truly yours, Elizabeth A. Neville Southold Town Clerk Enclosure (1) ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 4, 1998 Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 Attention: Bill Thomas D.F. Stone Contracting, Ltd. 308 West Main Street Smithtown, New York 11787 Dear Mr. Thomas:: Enclosed please find your certified check no. 2234 in the amount of $200.00 which you submitted together with your bid for the D8 Bulldozer rental on September 30, 1998. Thank you for submitting your bid. Very truly yours, Southold Town Clerk Enclosure (1) ER D. F. STONE CONTRACTING, 308 WEST MA N STREET SMITHTOWN, NEW YORK 11~77~ Memo: · Two Hundred and 0~.. To~ Clerk ~ou~Aol~ Tow~ ~1~;~ FLEET BANK VILLAGE OF THE BRANCH OFFICE 31 ROUTE 111 SMITHTOWN, NEW YORK 11787 1-32/280 CHECK NO. 2234 Sep 29, 1998 ********$200.00 ~)ATE AMOUNT 2234 D. F. STONE CONTRACTING, LTD. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southo]d, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOVfN OF SOUTHOLD October 5. 1998 H.O. Penn Machinery Company, Inc. 660 Union Avenue Holtsville, New York 117~2 Attention: Paul Donahue Dear Mr. Donahue: Please be advised that the Southold Town Board adopted a resolution at a special meeting held on September 30, 1998 awarding the bid for the rental of the D8 bulldozer to the lowest bidder, Terry Contracting Materials, Inc. A certified copy of this resolutions is enclosed. Your certified check will be returned upon completion of the contract. Should you have any questions, please feel free to contact this office. Thank you for your bid. Very truly yours, ville Southold Town Clerk Enclosure CC: Town Comptroller Cushman Town AttorneyYakaboski Solid Waste Coordinator Bunchuck ELIZABETH A. NEVII,I.E TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING ADOPTED BY THE SOUTHOLD TOWN BOARD AT A HELD ON SEPTEMBER 30, 1998: Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-18,23 Telephone (516) 765-1800 RESOLUTION WAS SPECIAL MEETING RESOLVED that the Town Board of the Town of Southold hereby awards the bid for the rental of a D8, or larger, Bulldozer for Landfill Capping Purposes to Terry Contracting and Materials, Inc. at a cost of $8,900.00 per month subject to the lease agreement, all in accordance with the approval of the Town Attorney. Southold Town Clerk September 30. 1998 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE ADOPTED BY THE SOUTHOLD TOWN HELD ON SEPTEMBER 30. 1998: FOLLOWING RESOLUTION WAS BOARD AT A SPECIAL MEETING RESOLVED that the Town Board of the Town of Southold hereby awards the bid for the rental of a D8, or larger, Bulldozer for Landfill Capping Purposes to Terry Contracting and Materials, Inc. at a cost of $8,900.00 per month subject to the lease agreement, all in accordance with the approval of the Town Attorney. Southold Town Clerk September 30. 1998 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID ON RENTAL OF D8 BULDOZER FOR LANDFILL CAPPING PURPOSES BID OPENING: 10:00 A.M., WEDNESDAY, SEPTEMBER 30, 1998 Terry Contracting g Materials, Inc. 840 West Main Street Riverhead, NY 11901 727-0170 $8.900.00 H.O. Penn Machinery Co., 660 Union Avenue Holtsville, NY 11742 tele 758-7500; fax 758-8000 Inc. A. D8R $11,000.00 B. D7R 9,500.00 D F Stone 3068 West Main Street Smithtown, NY 11787 $11.400.00 ELIZABETH A. NEVILLE TOVgN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOVCN OF SOUTHOLD BID ON RENTAL OF D8 BULDOZER FOR LANDFILL CAPPING PURPOSES BID OPENING: 10:00 A.M., WEDNESDAY, SEPTEMBER 30, 1998 Terry Contracting & Materials, Inc. 80~0 West Main Street Riverhead, NY 11901 727-0170 $8,900.00 H.O. Penn Machinery Co., 660 Union Avenue Holtsville, NY 117Lt2 tele 758-7500; fax 758-8000 Inc. A. D8R $11,000.00 B. D7R 9,500.00 D F Stone 3068 West Main Street Smlthtown, NY 11787 $11,400.00 TERRY CO~RACTING & MATERIALS, 840 WEST MAIN STREET RIVERHEAD, NY 11901 SEP 5 0 1998 1~6~ 727-o17o September 30, 1998 To: Southold Town Clerk Re: Bid [br rental of D8 size bulldozer We respectfully offer the following bid for rental olD8 size bulldozer. Bid for rental of D8 size bulldozer for a period of not less than 2 months - $8,900. OO per month Eight thousand trine hundred dollars per month NON-COLLUSIVE BIDDING CERTIFICATE By submission of this bid, each Bidder and each person signing on behalf of any Bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:. (1) The prices irt this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor;, (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder pdor to opening, directly or indirectly, to any other Bidder or to any competitor;, and ,(3) No attempt has been made or will be made by the Bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition. Riverhead, New York Dated:. Respectfully submitted: FIRM/~DDRESS:. ~_0 SIGNED BY: , If this Bidder cannot make the foregoing certification, a statement signed by the Bidder is attached setting forth in detail the reasons therefore: Indicate so it Statement is attached: P-D Pa~ c~y [%; c~ ~fd~ I~AIN STREET ~ ~ ~ ~frj ~XI~qHE~D, NY 11901 8EP 3 0 I~ ~ ~AY: ( Oa~ ) ~ 16478 I~%~n~d P/lO0 Dollars ~O~W ~.~~own Clerk NORTH FORK B~ HAMPTON BAYS, NY 11946 16478 Sep 30, 1998 ********$200.00 DATE AMOUNT ,~TRACTING & MATERIALS, INC. · . H.O. Penn Machinery Company, Inc. 660 Union Avenue. HoltsvJlle, NY 11742. (516) 758-7500. Fax (516) 758-8000 I EIVED SEP 3 0 September 29, 1998 Elizabeth A. Neville Town Clerk Town of Southold Box 1179 Southold, NY 11971 Dear Ms. Neville: In response to your legal notice of September 24, 1998, we are pleased to present our Bid. Below you will see two items offered that are within the range of the "D8" that was noted in your text: A. Cat Model D8R (Used) $II,000 per month B. Cat Model D7R (New) $ 9,500 per month Ms. Neville, the Town will have to provide insurance on either model (Fire, Theft, etc.) and an operator. The trucking is included in the bid figure. Please feel free to ask any questions that may arise. I may be reached at 654-4459. Sincerely, Paul Donahue Sales Representative PD/jae Bronx, NY 10465 699 Brush Avenue (718) 863-3800 Holtsville, NY 11742 660 Union Avenue LiE (Exit 62} (516) 758-7500 1923-1998 Poughkeepsie, NY 12603 54 Noxon Road (914) 452-1200 Newington, CT 06111 225 Richard Street (860) 666-6401 By subuission of L~is bid, ead] bidder and eadl perscn signing on. keJ~lf of any bidder certifies, ara in the case of a joint bid eacJ] [~%rty U]ereto ce~cifies as to its o~n organjzat/on, under penalty of perjLu~l, t}~t to ~he be~t of knowledge and belief: (^) The prices of ~]/s bid have been arrlve~ at independe~tly without collusion, consuJtatic~, ccra~unication or agreement, for the purple of restricting ccml~tition, as to ~uly matter relating to such prices with any of J]er bidder or with any oc~r~etitor; Un/ess otherwise required by law, the prices ~ic21 have been quoted in this bid have not been knowingly clisclo.~xt by the bidder, and will not knowingly be disclosed by the bidder prior bo opening, directly or lnclirectly, to any other bidder or to any oznlDetitor; and No att~nt~t has been made or will be made by the bidder to induce any other person, par~ership or corporatic~ to subuit or ;~t to sukmit a bid for the purpose of restricting ccrapetition. A bid shall not be oonsider~d for awnrH nor shall any award be made where 1 (A), {B), And [C) above ha~e not bcen cc~plied with; provided, hc~ler, that if in any case the bidder cannot make the foregoing certification, the bidder shall so state amd sba/1 furnish with the bid, a signed stmf~x~nt which se~s forth in debail the reasons ~J~erefor. hhere 1 (A), (B), and (C) above have not been ccraplied with, the bid shall not be considered for award nor shall any award be made un/ess the b~mH of purchasing unit of the political subdivision, public departa~nt, agency or official thereof to which the bid is made, or his designee, def~r-d3]es that such disclosure was not made for the lm~rpose of restricting cc~petition. The fact that a bidder (a} has p~blL~hed prioe lists, rates or tariffs covering it/~s being procured, (b) has infomned prospective cu~tc~_rs of proposed or per~{ug publications of new or revised price lists for such items, or (c} has sold the same it~ns to other custoners at the same prices being bid, does not COrmtitute, without raDre, a disclosure within the ms~rdng of. paragraph 1. I hereby certify ard affinu under the penalty of perjury that the statements in the foregoing are true, to the best of my knowledge and belief. H. O. Penn Machinery Company, Inc. II~;ITATIGN TO BID SALES REPRESENTATIVE (TI=~.; 660 Union Ave., Holtsville, NY 11742 516-654-4459 ( 'I~H(iNE NUmaR} **.Please note that if you are a corporation, y~u must bid in the corporate name to be so considered PAUL I. i)t)NAHUI BARB&R~, A DONAH~ ( NATIONAL BANK H.O. PENN MACtHNERY COMPANY, INC. 660 UNION AVE HOLTSVILLE, N.Y'. 11742 Elizabeth A. Neville Town Clerk Town of Southold Box 1179 Southold, NY 11971 BID ON BULL DOZER RENTAL DF STONE 308 West main Street Smithtown, NY 11787 Town Clerk. Southold Town Hall 53095 Main Rd. Re: Bulldozer Rental Bare rental of Dresser TD25G Dozer ~ $11,400 per month Bill Thomas L.S VP NON-COLLUSION CERTIFICATION The Bidder certifies that: The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the puupose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; Unless otherwise required by law, the prices which have been quoted in the bid have not been knowingly disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or any competitor; and No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit a bid for the purpose of restricting competition. The signature of the bidder to this bid shall be deemed a specific subscription to the certificate required under Section 103-d of the General Municipal Law of the State of New York, and the bidder confirms that the statements herein contained are true under the penalties of perjury. (CORPORATE SEAL, IF ANY) TITLE · 1546 \S0716804. DOC (R01} B-14 PAY TO THE ORDER OF D. F. STONE CONTRACTING, 308 WEST MAIN STREET SMITHTOWN, NEW YORK 1 Memo: ·" > TWO Hundred and ~ To~ Cler~ limO0 22 %l.,ll' I.=0 2800D~ 2Sm: FLEET BANK VIL~GE OF THE BRANCH OI 31 ROUTE 11! ~ SMITHTOWN, NEW YORK ! 1~ 1-32/280 CHECK NO. 2234 Sep 29, 1998 ********$200.00 DATE AMOUNT D. F, STONE CONTRACTING, LTD. 223z :' PAEI'L L. DONAHUE ~T' · P.O. BOX 567 ~T MOrlcH~ NY 11~40 : - ~ NATIONAL BANK 'ORICHES N~ YORK 11~ D. F. STONE CONTRACTING, ~TD. 308 WEST MNN STREET ~ Memo: :7~ b~ ~ Two ~undred and ~O~o~a~ ~ o~ To~ Clerk ~ ~ u~'~ Southold To~ ~t~ ~0 BO PAY TO THE ORDER OF FLEET BANK VILLA6E OF THE BRANCH OFFICE 31 ROUTE SMtTHTOWN; NEW YORK 11787 1-32/280 Sep 29, DATE CHECK NO. 2234 1998 ********$200.00 AM~NT D, F. STONE CONTRACTING, LTD, 2234 TERRY CON~CTING & MATERIALS, 840 WEST MAIN STREET mVERHEAD, NY ~sg0s (516) 727-0170 September 30, 1998 To: Southold Town Clerk Re: Bid fbr rental of D8 size bulldozer We respectfully offer the following bid for rental of D8 s/ze bulldozer. Bid for rental of D# size bulldozer for a period of not less than 2 months - $8,900. OO per month Eight thousand nine hundred dollars per month NON-COLLUSIVE BIDDING CERTIFICAT~ By submission of this bid, each Bidder and each person signing on behalf of any Bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:. (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such pdces with any other Bidder or with any competitor, (2) Unless otherwise required by law, the pdces vinich have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder pdor to opening, directly or indirectly, to any other Bidder or to any competitoq and ,(3) No attempt has been made or will be made by the Bidder to induce any other person, parthership or corporation to submit or not to submit a bid for the purpose of restricting competition. Riverhead, New York Dated:. ~¢(. ~.d Respectfully submitted: . I FIRM ADDRESS: ~-~_0 .rAJ, /(Z~,,. SIGNED BY: TI~E: V, Y ~ If this Bidder cannot make the foregoing certification, a statement signed by the Bidder is attached setting forth in detail the reasons therefore: Indicate so it Statement is attached: P-D H.O. Penn Machinery Company, Inc. 660 Union Avenue, Holtsville, NY 11742, (516) 758-7500 o Fax (516) 758-8000 SEP 5 0 Sou~holcl To,,~ ~ September 29, 1998 Elizabeth A. Neville Town Clerk Town of Southold Box 1179 Southold, NY 11971 Dear Ms. Neville: In response to your legal notice of September 24, 1998, we are pleased to present our Bid. Below you will see two items offered that are within the range of the "DS" that was noted in your text: A. Cat Model D8R (Used) $11,000 per month B. Cat Model D7R (New) $ 9,500 per month Ms. Neville, the Town will have to provide insurance on either model (Fire, Theft, etc.) and an operator. The trucking is included in the bid figure. Please feel free to ask any questions that may arise. I mav be reached at 654-4459. Sincerely, Paul Donahue Sales Representative PD/jae Bronx, NY 10465 699 Brush Avenue (718) 863-3800 Holtsville, NY 11742 660 Union Avenue LIE (Exit 62) (516} 758-7500 1923-1998 Poughkeepsie, NY 12603 54 Nexon Road (914) 452-1200 Newington, CT 06111 225 Richard Street (860) 666-8401 (A) The prices of this bid have been arrived at independently without c~llusion, consultatioa, communication or agreement, for the purpose of restricting c~]t~etition, as to any matter relating to such prices with any other bidder or with any carpetitor; (B) Unless otherwise required by law, the prices which have been quoted in this bid hav~ not be(~% knowingly disclosed by the bidder, and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and (c) No attaapt has been made or will be made by the bidder to induce any other person, partnership or corporatic~ to subait or not to sub~it a bid for the purpose of restricting c(mpetition. A bid shall not be oonsidered for awar~ nor shall any award be made where 1 (A), (B), And (C) akove ha~e not been cc~glied with; provided, howc~ver, that if in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid, a signed sbat~ment which sets forth in detail the reasons f~]erefor. ~here 1 (A), (B), and (C) abov~ have not been complied with, the bid shall not be ooasidel'ed for award nor shall any award be made unless the head of purchasing unit of the ~olitical subdivision, public depar~nt, agency or official thereof Lo which the bid is made, or his designee, detem~3~es that such a~closur~ was not made for the puq:ose of restricting o~petition. The fact that a bidder (a) ha~ publ'L~,,hed price lists, rates or tariffs c~vering itans being procured, (b) has info,mad prospective customers of proposed or pending publications of new or revised price lists for such items, or (c) has sold the same irons to other customers at the same prices being bid, does not coastitute, without rrore, a disclosure within the meaning of. paragraph 1. I hereby certify and affirm under the penalty of perjury that the stature%ts in the foregoing a/e true, to the best of my knc~ledge and belief. H. O. Penn Machinery Company, Inc. // INVITATIC~ TO BID J~ SALES REPRESENTATIVE (TI~T~.) 660 Union Ave., Holtsville, NY 11742 516-654-4459 ('j.'K, .~HONE NUMBER) *~Please note that if you are a coq:oration, you must bid in the corporate n~ne to be so considered ~Ei~ 3 0 ~99a DF STONE 308 West main Street Smithtown, NY 11787 Town Clerk Southold Town Hall 53095 Main Rd. Re: Bulldozer Rental Bare rental of Dresser TD25G Dozer ~ $l 1,400 per month Bill Thomas L.S VP NON-COLLUSION CERTIFICATION The Bidder certifies that: The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; o Unless otherwise required by law, the prices which have been quoted in the bid have not been knowingly disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or any competitor; and No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit a bid for the purpose of restricting competition. The signature of the bidder to this bid shall be deemed a specific subscription to the certificate required under Section 103-d of the General Municipal Law of the State of New York, and the bidder confirms that the statements herein contained are true under the penalties of perjury. (CORPORATE SEAL, IF ANY) DATE: · 1546\S0716804 .DOC (R01) B- 14 9/28/98 9/29/98 9/29/98 2. 3. 4. 5. 6. 7. Bid f~liRental of Bulldozer for Landfil Bid Date: Wecl1~day, September 30, 1998, at Terry Construction, 840 w. Main St., Riverhead, NY 11901 DF Stone Contracting, 308 W. Main St., H.O. Penn Machinery Co., Inc., 727-0170 Smithtown, NY 11787 366-3333 660 Union Avenue, Holtsville, NY 11742 654-4459 758-7500 L~AI .NOTICE NOTICE TO BH)DERS NOTICE IS I~REBY GIVEN, in accordance with the provi- sions of Section 103 of the Gen- eral Municipal Law, that sealed bids are sought and requested for the rental of One (1) D-8 or greater sized Bulldozer for use at the Cutchogne Landfill for a period of not less than two (2) months. The bulldozer shall have a *'flit b~de** capability. Specifications may be ob- tained at the Office of the Town Clerk, Town of Southold, 53095 Main Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid ~- cate and bank draft or certified dm:kin lbe amoum of S200.00, C~I be received by the Town at the Southold Town 53095 Main Road, Southold, New York. until 10:0~ aah. Wednes- day, September 30, 19~g, at which mine they will be opened and read aloud in public. The Town Board of the Town of 8omhold ~tves the right to ~e- ject any and all bids and waive ~y and allinfonnality in any bid sl~uld it be deemed in the best interest of the Town of $outhold to do so, All bids must be signed and sealed in envelopes plainly marked "Bid on Bulldozer Oftice of the Town Cleric Th~ bid the TownofSouthold is Dated= 8el~mber 21, 1998 1X-9/24/98(301) COUNTY OF )LK STATE OF NEW YORK ss: Patricia C. Lollot, being duly sworn, says that she is the Production Coordinator, of the TRAV- ELER WATCHMAN, a public newspaper printed at Southold, in Suffolk County; and that the no- tice of which the annexed is a printed copy, has been published in said Traveler Watchman once each week for / ........................................................................ weeks successively, co~. encing on/~q~e_....?.....~.. ....... da of ..~...~~ ,19 ~.~" Y ,,-,p .............. .0.....=. ~. ............ .~_: ............ Sworn to before~e this ...... ..2....~.. ............ day of ......................... ........... ........ ......... Notary Public ~RBARA ~ SCHNEIDER NOTARY PUBUC, State of New Yod~ No, 4806846 Qualified in Suffolk ~ ~ ELIZABETH A. NEV~ TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CI,EI~K TOWN OF SOUTHOLD FAX TRANSMITTAL TO: FROM: DATE: DODGE REPORTS 293-5q56 (Tele. 293-9213) Daffney BROWN'S LETTERS 24q-9576 (Tele. 2~-9818 Amelia) BURRELLEES INFORMATION 800 52q-3329 (Tele 973 992-6600) Cheryl DATI~i CONSTRUCTION 800 395-1162 (Tele 900 395 l~00,Ext 115 Nancy) BETTY NEVILLE, SOUTHOLD TOWN CLERK 9122198 RE: aBIDSn ADVERTISEMENT/PUBLICATION ** BID OPENING IS 10:00 A.M., WEDNESDAY, SEPTEMBER 30, 1998 ** PLease advertise as soon as possible. Thank You. Number of Pages (including cover): ~ pages If total transmittal is not received, please call (516)765-1800. COMMENTS: PLEASE PUBLISH THE FOLLOWING DESCRIBED BID IN YOUR PUBLICATION AT YOUR EARLIEST CONVENIENCE: BIDS TWO (2): (1) 75,000 cubic yards bankrun sand (2) rental of D-8 or larger bulldozer for two (2) month period Please acknowledge receipt of this information, by signing below and,~returning a faxed copy to me at 516 765-1823, Attention: Betty Neville. Thank you. Received By Date ............. : ........... : .......................................... TRA~SSIOM RESULT REPORT .................... (SEP 23 '98 · SOUTHOLD TO,IL 516 DATE START REMOTE TERMIMAL TIME RE- MODE TOTAL PERSONAL LABEL TIME IDEMTIFICATIOM SULTS PAGES SEP 23 10:26AM 18003951162 01'44" OK ES 04 10:28RM) 765 1823 (AUTO) ...................... FILE MO. 005 ................................................................... TRP~SMISSIOM RESULT REPORT .................... (SEP 23 '98 10:26AM) SOUTHOLD TOWM HALL 516 ?65 1825 ..................................................................................................................................................................... (AUTO) ...................... DATE START REMOTE TERMIMRL TIME RE- MODE TOTAL PERSOMAL LABEL FILE TIME IDEMTIFICATIOM SULTS PAGES MO. SEP 23 10:04RM 18005243329 01'41" OK ES 04 ................................................................... TRRMSMISSION RESULT REPORT ..,,,.o ............. (SEP23 '98 10:19P~1) SOUTHOLD TOWMHALL 516 ?65 1823 ..................................................................................................................................................................... (AUTO) ...................... DATE START REMOTE TERMINAL TIME RE- MODE TOTAL PERSOMAL LABEL FILE TIME IDEMTIFICRTIOM SULTS PAGES MO. SEP 23 10:iSAM 15162449576 03'06" OK S 04 001 TRAMSMISSIOM RESULT REPORT .................... (SEP 2S '98 10:08AM) .................. ................................................................. SOUTHOLD TOWN HALL 516 ?65 18Z3 (AUTO) ...................... DATE START REMOTE TERMIMAL TIME RE- MODE T~S PERSOMAL LABEL FILE TIME IDEMTIFICATIOM SULTS SEP 23 10:05AM 151629S5~56 02'26" OK ES 04 019 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the rental of One (1) D-8 or greater sized Bulldozer for use at the Cutchogue Landfill for a period of not less than two (2) months. The bulldozer shall have a "tilt blade" capability. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, 53095 Main Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $200.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Wednesday, September 30, 1998, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Bulldozer Rental", and submitted to the Office of. the Town Clerk. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: September 21, 1998 ELIZABETH A. NEVILLE SOUTHOLO TOWN CLERK PLEASE PUBLISH ONCE ON SEPTEMBER 2~,, 1998. AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH A. NEVILLE, TOWN CLERK, TOWN HALL, P.O. BOX 1179, SOUTHOLD, NEW YORK 11971. Copies to the following: The Traveler Watchman Town Board Members Town Attorney Solid Waste Coordinator Bunchuck Dodge Reports Browns Letters Burrelle's Information Services Town Clerk's Bulletin Board STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the21st day of September 1998 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. "Legal Notice - Notice to Bidders for rental of D-8 or Irager Bullddozer to be used at the Cutchogue Landfill for a period of not less than two (2) months, bid opening 10:00 A.M., Wednesday, Septemebr 38, 1998 ElizaBeth A. Neville Southold Town Clerk Sworn to before me this 21st ,day of September , 1998. JAMES BUNCHUCK SOLID WASTE COORDINATOR September 18, 1998 SOUTHOI.r~ TOWN SOLID WASTE DISTRICT P,O. Box 962 Cutchogue, New York 11935 Tel: (516) 734-7685 Fax: (516) 734-7976 TO: Betty Neville FROM: ~J~m Bunchuck SUBJECT: Bid Specifications As you requested, following are specifications for the bids authorized by the Town Board on Tuesday: 1) BID FOR SAND: The Solid Waste District seeks up to 75,000 cubic yards of "bank mn" sand for use as gas venting material in the Cutchogue landfill capping project. The sand will be natural and will consist of hard, strong, durable particles which are free from a coating or any injurious material or other deleterious substances. It will be virgin, select, clean, inert, well graded granular material flee of any organic materials, roots, stumps, chunks of earth or clay, shale, or other sett, poor durability particles, construction and demolition debris, reprocessed or recycled soils, concrete, or other foreign material and have less than a 10 percent pass (by weight) through a No. 200 sieve. All other material will pass the 3/8-inch sieve. The minimum coefficient of permeability will be a 1 x 10'3 em/sec as determined by ASTM D2434 - Test for Permeability of Granular Soils (Constant Head). 2) BID FOR BULLDOZER RENTAL: The Solid Waste District seeks bids for the rental ofa D-8 or greater sized bulldozer for use a~ the Cutchogne landfill for a period of not less than 2 montha. The bulldozer shall have a 'tilt blade' capability. Please let me know if you have any questions. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT THEIR REGULAR MEETING HELD ON SEPTEMBER 15. 1998: RESOLVED that the Town Board of the Town of $outhold hereby authorizes and directs the Town Clerk to advertise for bids for rental of a D-8 or larger sized bulldozer for a minimum period of two (2) months for use in the landfill capping project, at a cost not to exceed $9,000.00 per month. Southold Town Clerk September 15. 1998 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. I~ox 1179 Southo]d, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOVv'N OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT THEIR REGULAR MEETING HELD ON SEPTEMBER 29, 1998: RESOLVED that the Town Board of the Town of Southold hereby sets 1:00 P.M., Wednesday, September 30, 1998, at the Southold Town Hall, as the time and place for a special meeting of the Southold Town Board, for the purpose of considering and voting upon the award of bids for sand and rental of D-8 Bulldozer for the Landfill, and any other business that may property come before this meeting. Southold Town Clerk September 29, 1998