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Home My WebLink AboutScenic Byway Corridor Mgmnt Pl No fees or postac~e. RFP'S - CONSULTANT for SCENIC BYWAY CORRIDOR MANAGEMENT PLAN 5/2 5/7 RETU RNAB LE: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. May 30, 1997, close of business Christina Plattner, AKRF, Inc., 117 E. 29th St., NY, Goodkind & O'Dea, Att: Cheryl Miller, 15 E. 26th St., NY 10016 13th Floor_ NY,NY 10010 212 625-0900 No charge to obtain specific~*._~ (no postage) RFP - SCENIC BYWAY CORRIDOR MANAGEMENT PLAN PRE-RFP SUBMISSION CONFERENCE: 10:00 A.M., May 14, 1997 PROPOSALS WILL BE ACCEPTED UNTIL CLOSE OF BUSINESS: May 30, 1997 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. lq. Jennifer Rhoades 4575 Bergen Ave.,Mattituck Ny --- 298-9453(W)--298-2617 (H) Lisa Lau 516-626-1237 Fax 516-222-2915 Steve Yarabek, Hudson & Pacific Designs, Inc., PO Box 3749, Kingston, NY 12402 15. PRE-RFP SUBMISSION - SCENIC BYWAYS May 14, 1997 10:00 AM - Meeting Hall List of those who said they would be attending. 1. RBA Group - 1 attending ~,~,~ ~/~ 2. Don Sloss 3. Norman Gerber 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. I · Community Planning & Development Consultants Manue May 19, 1997 14, ¥ 2 1 1o 7 Ms. Judith T. Terry Southold Town Clerk Town Hall, 53095 Main Road Southold, NY 11971 Dear Ms. Terry: We wish to thank you for your letter of May 14, 1997 regarding a Request for Proposals for the development of a Scenic Byway Corridor Management Plan for your Town. However, we regret that we are unable to submit a proposal for this project. We thank you for your interest, and wish you much success with your plans. Sincerely yours, MANUEL S. EMANIJEL ASSOCIATES, INC. Manuel S. Emm~uel, A.I.C.P. President Ma'. Barry Benepe Barry. Benepe Associates 130 Fnst 16th Street New York, NY 1001.3 Nrr. Carl G. Itthn Carl Jalm & Associates 103 Water Street Syracuse, ~ 10003 Ca_,-r, Lynch .~ssociates 1385 Cambridge Street Cambridge, NL~ 02139 Mr.. 7-=m'ry Dodson T nndscape A.rc hitecI: P.O. Box 160 AsI~Setd, ~ 01330 10016 Beyer Blinder Belle Amh/tecrs and Planners ml East i 1 Street New York, Nry 10003 Carpenter Enviro en~~ ~soc., Inc. 406 Pauldin~-dOeaue NJ 07647 Ctt Ass¢c/ares, Inc. 1126 Kemey Road Silver Spring, MI) 20902 ~tr. Richard E. Chenoweth I ~ndscape Architecture 25 .%~icultmal nan 1450 Agricultural ~all ,.Madison, WI 53706 M.r. Richard Smardon College of Environmental Science and Forestry Fac-alt/es of Environmental a~d ~ nndscape Architecture Syracuse, NY 13210 .~ M.r. Cyril Gavin Coastal Engineer Box 6234 Sprin~eld, VA 22150 Dames & Moor~ 221 IVfain Suite 600 San Francisco, CA 94105-1917 Dresdner, Robin & .~ssociaxes p~anning and Environmental Man~emcnt P.O. Box 49 43 Montgomery Street Jersey City, ~ 07.302 Dynamac Cor~ra~on Roclc~e, MID Research Group Wkittemore Screet .&rlin~on, .'via 02174 Fcrz'andino & .-kssoclams, Inc. Taxw ~lm Buainess Center 3 West Main Street ~msford, ha( 10523 Oaudy-Hadle7~~' ~ ffi /Adenue 10960, Geovision, Inc. Suite One 270 Scientific Drive Norcross, GA 30092 The l:raming~ Desi~ Gro~ i4 Spring S~r./2nd Floor l:raqings-on-~udson, ~ 10708 I-t2M Group 575 Broad Hollow Road Melville, ~ 117,[7 ICF Technolo~~ 399 Tho/marl Street 08837 Johnson, Johnson & Roy, Inc. 303 North Main Street Ann .4.rbor, MI 48104 lones & Jones 105 South M~in Street Searde, WA 89104 Mr. David W. Huls~ Assistant Professor Landscape Amh/tecrure School of Architecture and AJlied University of O~eou Eugene, OR 97403 >tr. lames B. Dobbin James Dobbin A~socLares, Inc. ii0 North Royal Street, Suite 300 Alexandz/a, VA 22314 Johnson P.O. //~r, 01(04 The LA Group, P.C. Landscape Arcbitec~ ManTech Services Corpora. don 2121 ELsenJlower Avenue Alexandria, VA 2231~ Manu¢! Elken Co., I~.C. 419 Pmrk Avenue South New York, NY 10016 Mice~, KuLik & As~ res 39 Park Avenue Rur.herford, ~ 07070 Namra/Fli~o~sultan~,inc. 608 Fi.fth~.,~nuc Sure 309 .~,~N'Y 122M Northwind Design W.C. Y~mans MsIA Central Road, Flomby Ialand B.C. Canada V0R IZ0, The Office of R.M. Toole Landscape Arcb/recrure, Ph_nm/ng, Env. Azsessment 215 Regent Street Samtoga Spr/ngs, NY 12866 Pan,eE, Ke~ o~~er PNR and Associates, Inc. 101 Greenwood Avenue Suite 502 Jenkintown, PA 19046 Polymer Analysis,~. Suite 319/ 245 S~m S~ ~, ~ 6851~2~1 The RtiA Group 60 Washington Street CN [927 Morrmon, NJ 07960 RM_~Texas~ 609 WSV,-6r.h Stre~ /st~, TX 78701 555/,,Wtfire Pla.ms Ro_a_d T, ix~own, br¥ 10591 Sasaki Associates, [ac. f>* ?lea~anr Street Watertown, MA 02172 Scorch A~so '~es 900 Elan Avenue We,sclSury, NY 11590 /- M_r. Dave m~ - c,.~r, 12v ,6032 voLlmer I59 Deiaw..~ Avenue D e~,,~' :x,~ 12504 The Saratoga Assoc~l~ Old Saratoga Square 443 Broadway Saratoga Springs, ~ 12286 SEKD/BTS 5225 W~consin Aveune, N.W. #601 W'ashiugton, DC 20015 Sm.irt~',Tairn Landscape Amhirecu 1.504 South Street philadelphia, PA 19146 The Trust for PubLic Land 666 Broadway, 9t.h Floor New Yo~, ~ 10012 William Downing .4.~sociares .~M-chitec',.s The DeWkt Building Ithaca, .NY 14850 "ND. David C. Young Young Associates Landscape .&rhirecmre P.O. Box I32 - West Ju/.iand Greene, NY 13778 Buckhurst, Fish, E[uttou, lQ.r= 72 Fif~ Avenue New York, NY 1001i fac.k, son & Kihn ¢811 Trinity Place Philndelplzia, PA 191~$ ND. Mark BagdonO Bagdon Envimnmenta/Associates .3 Normanskill Boulevard Delmar, NY 12504 Frederick P. Clark Assoc/ates, Inc. 350 Therxtore Friend Avenue Rye, NY 10580 ~-~-. Manuel $. Emanuel Manuel S. Emanue[ zMsociates 50 P/ermont Avenue Nyack, NY 10960 FREDERICK R CLARK ASSOCIATES, INC. Planning/Development/Environment/Transportation Rye, New York and Southport, Connecticut 350 Theodore Fremd Avenue Rye, New York 10580 (914) 967-6540 May l2, 1997 David J. Portman, AICP Howard I. Reynolds, PE Daw'd H. Stolman, AICP Michael A. Galante Joanne F Meder, AICP Judith T. Terry, Town Clerk Town of Southold Town Hall 53095 Main Road P.O. Box 1179 Southold, New York 11971 Subject: Scenic B~nvav Corridor Management Plan Dear Ms. Terry: RECEIVED 1 5 1997 Thank you for sending us a Request For Proposals in connection with the above captioned project. Unfortunately, due to our current workload, it would not be appropriate for us to submit a proposal. We wish you the best of luck with the project and we look forward to the prospect of performing other services for the Town in the future. David H. Stolman, AICP Executive Vice President DHS:crc Connecticut · (203) 255-3100 FAX · (914) 967~6615 Long Island · (516) 364-4544 JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 14, 1997 Dear Consultant: Further to my April 18, 1997 letter regarding a Request for Proposals for the development of a Scenic Byway Corridor Management Plan, this note is to correct a discrepancy between the cover letter and the RFP. The correct amount available for this project is $55,000. Very truly yours, $outhold Town Clerk May 14, 1997 Dear Consultant: Further to my April 18, 1997 letter regarding a Request for Proposals for the development of a Scenic Byway Corridor Management Plan, this note is to correct a discrepancy between the cover letter and the RFP. The correct amount available for this project is $55,000. Very truly yours, Judith T. Terry Southold Town Clerk t B.eye? B1/nder Bdle 8 May 1997 RECEIVED NAY 1 2 1997 Ms. Judith T. Terry Southold Town Clerk Southold Town Hall 52095 Main Road Southold, New York 11971 Re: Scenic Byways Corridor Management Plan Dear Ms. Terry: Thank you for including us on your list for the aforementioned project. As much as we would like to respond, we find our firm workload to be such that we could not take on an assignment like this at present. We do hope you will keep us in mind for future projects in Southold. Best of luck on this one. Sincerely, Maxinne Rhea Leighton Managing Director of Business Development cc: Crystal Barriscale, AIA Architects & Planners LLP 41 East Il Street New York, New York 10003 212 777 7800 212 475 7424 (Fax) Maxinne Rhea Leighton Managing Director of Business Development From: Cheryl Panico To: Date: 4/22J97 ~me: 4:15:32 PM Page 1 of I The Cultural Resource Consulting Group A small business enterprise 54 Woodbridge Avenue Highland Park. NJ 08904 908-985-4380 TELEFAX COVER PAGE EIN: 22-2482198 TO: Ms. Judith T. Terry Town Clerk COMPANY: Town of Southold FAX NUMBER: 516-765-1823 FROM: Cheryl Panioo for Peter Primawra DATE: April 22, 1997 Numberofpages 1 (including this cover page) In connection with the following bid solicitation: Bid desoription: Socnic byway oorridor management plan Due date: 05/30/97 Please furnish a bid package directly to: Mr. Peter Primavera The Cultural Resource CensuRing Group 54 Woodbridge Avenue Highland Park, NJ 08904 908-985-4380 (Fax) 908-985-5989 This request has been prepared by BID SOURCE on behalf of our subscribe& 75 East Northfield Road LivmgSton, New Jersey 07039 201-992-6600 LEGAL NOTICE CONSUEI lNG SERVICES FOR SC£NI< BY~AY MANAGEMENT PLAN FOR TOWN OF SOIITHOLD NOTICE IS ttEREBY GIVEN that the Town of Soulhold i:~ seeking con- suiting services for a ledcrally funded (IS'lEA) project Thi* project involves the development of a Scenic Byway Corridor ManagemcDt Plan. The con- sultam(s) direct experience with scenic byways, visual and scenic assessment and scenic protection work and exam- ples of this work will be presented Consideration will be given to how well each proposal demonstrates an undersamding of the: goals and objec- tives of the Scenic Byways Program, It ehould be holed thai because the Corridor Managemenl Plan concept is r~lafively new add experimental, the looking for an innovative approach to agcmenl ~ the officials and residents of the town of Southold. A~ the concept of a Corridor Managemenl Plan is so ~ew, the RFP does nol specify the detailed products provided, but rather mitlines the general nature of the deliv- ibility to devdop an innovative approach. A total amounl of $55,000 is avail- able for the projed within an 18 months schedule from the date of con- tract award. A pre-RFP submission ~nfcrence is scheduled for interested eonsllltant(s) fo,' May 14, 1997 at 10:00 A.M, at the Southold Town Hall. ~posals will be accepted by the Town of Southold until close of business on May 30, 1997. Copies of the RFP may be obtained from Judith Terry, Town Clerk, Town of Southold, 53095 Main Road, Southold, NY 11971, (516) 765-1800. Dated: April 15, JUDI FH T. TERRY SOUTHOLD TOWN CLERK 8946-1TA24 STATE OF NEW fORK) ) SS: said County, being duly sworn, says that he/she is Principal Clerk of THE SUFFOLK TIMES, a Weekly Newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regular- ly published in said Newspaper once each week for I ~ _ weeks successtvely~ ~o_mmencing on the~- day of~L 19~7[. Principal Clerk i Sworn to b~fore mc th day )'),~ ~ ~'~ NO, 52~,~5242, SUFFO ~;~ISSION E~PIRES STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 17th day of April 1997, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971. Seeking consulting services for developing a Scenic Byways Corridor Management Plan on behalf of the Southold Transportation Committee, proposals will be accepted until the close of business on May 30,1997 at the Town Clerk's Office. Sworn to before me this 17th day of April , 1997. / JuS~h T. Terry ~/ Southold Town Clerk N~tary Public "i'erm ~ire~ December 31 LEGAL NOTICE SEEKING CONSULTING SERVICES FOR SCENIC BYWAY CORRIDOR MANAGEMENT PLAN FOR TOWN OF SOUTHOLD NOTICE IS HEREBY GIVEN that the Town of Southold is seeking consulting services for a federally funded (ISTEA) proiect. This proiect involves the development of a Scenic Byway Corridor Management Plan. The consultant(s) direct experience with scenic byways, visual and scenic assessment and scenic protection work and examples of this work will be presented. Consideration will be given to how well each proposal demonstrates an understanding of the goals and objectives of the Scenic Byways Program. It should be noted that because the Corridor Management Plan concept is relatively new and experimental, the Southold Transportation Committee is looking for an innovative approach to the Corridor Management Plan which will sell the concept of corridor management to the officials and residents of the Town of Southold. As the concept of a Corridor Management Plan is so new, the RFP does not specify the detailed products provided, but rather outlines the general nature of the deliverables, allowing the consultant(s) flexibility to develop an innovative approach. A total amount of $55,000 is available for the project within an 18 months schedule from the date of contract award, A pre-RFP submission conference is scheduled for interested consultant(s) for May 14, 1997 at 10:00 A.M. at the Southold Town Hall. Proposals will be accepted by the Town of Southold until close of business on May 30, 1997. Copies of the RFP may be obtained from Judith Terry, Town Clerk, Town of Southold, 53095 Main Road, Southold, NY 11971, (516)765-1800. Dated: April 15, 1997. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 24, 1997, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Transportation Committee Town Clerk's Bulletin Board Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Corporation JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL TO: The Suffolk Times FROM: Judith Terry DAT~pril 17, 1997 Number of Pages (including cover}: 2 If total transmittal is not received, please call {516)765-1800. COMMENTS: PLEASE PUBLISH THIS LEGAL ON THE SCENIC MANAGEMENT PLAN ON APRIL 2~I. 1997. Thank you. CORRIDOR LEGAL NOTICE SEEKING CONSULTING SERVICES FOR SCENIC BYWAY CORRIDOR MANAGEMENT PLAN FOR TOWN OF SOUTflOLD NOTICE IS HEREBY GIVEN that the Town of Southold is seeking consulting services for a federally funded (ISTEA) project. This project involves the development of a Scenic Byway Corridor Management Plan. The consultant(s) direct experience with scenic byways, visual and scenic assessment and scenic protection work and examples of this work will be presented. Consideration will be given to how well each proposal demonstrates an understanding of the goals and objectives of the Scenic Byways Program. It should be noted that because the Corridor Management Plan concept is relatively new and experimental, the Southold Transportation Committee is looking for an innovative approach to the Corridor Management Plan which will sell the concept of corridor management to the officials and residents of the Town of Southold. As the concept of a Corridor Management Plan is so new, the RFP does not specify the detailed products provided, but rather outlines the general nature of the deliverables, allowing the consultant(s) flexibility to develop an innovative approach. A total amount of $55,000 is available for the project within an 18 months schedule from the date of contract award. A pre-RFP submission conference is scheduled for interested consultant(s) for May 14, 1997 at 10:00 A.M. at the Southold Town Hall. Proposals will be accepted by the Town of Southold until close of business on May 30, 1997. Copies of the RFP may be obtained from Judith Terry, Town Clerk, Town of Southold, 53095 Main Road, Southold, NY 11971, (516)765-1800. Dated: April 15, 1997. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 2~I, 1997, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Transportation Committee Town Clerk's Bulletin Board JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southo]d, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD April 18, 1997 Mr. Barry Benepe ~arry Benepe Associates 130 East 16th Street New York, New York 10013 Gentlemen: The Town of Southold is in the process of developing a Scenic Byway Corridor Management plan. A total amount of $55,000 is available for this project. The purpose of this letter is to issue a Request for Proposals (RFP) to qualified parties experienced in visual resources planning, landscape architecture and landuse planning. Each proposal received will be carefully evaluated for its technical merit. The following items must be addressed in the proposal. Those proposals which most satisfactorily address these items will be considered in the final selection: A. A work program for performing the Scenic Byway Corridor Management Plan based on the performance standards set forth in Section 3, Performance Standards, and provisions for delivering all data products listed in Section 4, Deliverables of the RFP as a minimum. The work program should show the Contractor's ability to provide the necessary products and meet the deadlines for delivery described in Section 4, Deliverables. Work program should also discuss the methodology and specify sources of information for performing the Corridor Management Plan. B. Your firm's ability to perform the required services. Names, titles, qualifications, and relative contribution of all the individuals who will be performing their services should be given for evaluation. Indicate how their combined qualifications/assignments enable them to competently complete the work. Your firm's direct experience with scenic byways, visual and scenic assessment and scenic protection work and examples of this work should be presented. In addition, consideration will be given to how well each proposal demonstrates an understanding of the goals and objectives of the Scenic Byways Program and the Southold Transportation Committee. It should be noted that because the corridor management plan concept is relatively new and experimental, the Southold Transportation Committee is looking for an innovative approach to the Corridor Management Plan and envisages a dynamic implementation document which will not be filed and forgotten, but which will sell the concept of corridor management to the officials and residents of the Town of Southold. As the concept of a Corridor ~ ~ag~e 2 .- Scenic Byway C~idor Management Plan Management Plan is so new, the RFP does not specify the detailed products required, but rather outlines the general nature of the deliverables, allowing the consultant flexibility to develop an innovative approach. The Corridor Management plan may also serve as a model for assessing the eligibility for the nomination and designation as Scenic Byways of scenic roads in communities on Long Island and elsewhere along the State's coastal and inland waterways. A pre-RFP submission conference is scheduled for interested consulting firms for May 14, 1997 at 10:00 A.M. in the Southold Town Hall. Please let us know whether you plan to attend the conference. Proposals will be accepted by the Town of Southold until the close of business on May 30, 1997. Responses should be submitted to: Chairman Southold Transportation Committee Southold Town Hall 53095 Main Road Southold, New York 11971 A notice regarding this RPF will appear in an up-coming issue of The Suffolk Times, a newspaper published weekly in the Town of Southold. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure: Scenic Byway Corridor Management Plan RFP, Town of Southold _Ma'. Barry Benepe Barry. Benepe Associates 130 East 16th Street New York, NY 10013 Beyer Blinder Be~ Architects and Planners 41 ~:a~t i 1 Street New York, NY 10003 Mr. Carl G. Jatm Carl Jalm & Associates 103 Water Street Syracuse, NY 10003 Ca_tpenter En '~l~iSental Assoc., Inc. 406 Panl.~l~Avenue No~j~ale, NJ 07647 Cart, Lynch Assoc/ates 1385 Cambridge Street Cambridge, ~MA 02139 CH Associales, Inc. 1126 Kersey Road Silver Sphng, lVl]D 20902 M~. I-Iarry Dodson Landscape Architect ]P.O. Box 160 Ash.field, M.A 01330 Mr. Richard E. Chenoweth Iandscape Architecture 25 Agriculnn-al 1450 A~ricultural Madison, WI 53706 Clarke & Rapj~o Inc. 215 LexinfiI<fn Avenue N~j:~t'k, NY 10016 Mr. Richard Smardon College of Environmental Science and Forestry Faculties of Environmental~a~d r andscape Architecture Syracuse, NY 13210 ~ Mr. Cyhl Gavin Coastal Engineer Box 6234 Springfield, VA 22150 Dames & Moore 221 Main Street Suite 600 San Francisco, CA 94105-1917 Dresdner, Robin & Assoc/ates Planning and Environmental Management P.O. Box 469 43 Montgomery Street Jersey City, NJ 07302 Dynamac Corpor~ion Rockville, MiD 2~3S52~X-~ Eastern Reseazch Group 6 Whittemore Street Arlington, ~ 02174 Env/ronmental Design & Research, P.C. Sy NY t3202 ./~,~z Ferr~dino & Associates, Inc. Tarry Elm Business Center 3 Wes~ Main Street F~lmsford, NY 10523 Oaudy-Hadley~ 118 High ~fnue Nyack~N'Y 10960 Geovision, Inc. Suite One 270 Scientific Drive Norcross, GA 30092 The ~a~qtings Design Group I4 Spring Street/2nd Floor Hastings-on-Hudson, NY 10708 :5' H2M Group 575 Broad Hollow Road Melville, NY 11747 ICF Techao y~~ 399 Th/Oe~all Street Johnson, Johnson & Roy, Inc. 303 North Mm Street Ann .~foor, MI 48104 Jones & Jones 105 South Main Street Seattle, WA 89104 L.R. Joha ston/~sociates 31 Frankli~FStreet J~CT 06880 Mr. David W. Assistant Professor Landscape Architecture School of Amhitecmre and Allied Aas University of O~eon Eugene, OR 97403 Mr. James B. Dobbin James Dobbin Associates, Inc. 110 North Royal Street, Suite 300 Alexandria, VA 22314 Johnson & Ri r P.O. MA 01004 Amh~t, The LA Group, P.C. landscape Architects Saratoga Springs, NY ManTech Services Corporation 2121 Eisenhower Avenue Alexandria, VA 2231¢ Manuel Elken Co., P.C. 419 Park Avenue South New York, NY 10016 samm mao Inc. 608 Fifth Ave_;~ Suite 309 N~,/NY 12231 The Office of R.M. Toole Landscape Arckitecmre, Planning, Env. Assessment 215 Regent Street Saratoga Springs, NY 12866 PNR and Associates, Inc. 101 Greenwood Avenue Suite 502 Jenklntown, PA 19046 The RBA Group 60 Washington Street CN 1927 Momson, NJ 07960 Miceli, Ku[i.k & Associates 39 Park Avenue Rutherford, NJ 07070 Northwind Design W.C. Yeoman.q MsLA Central Road, Flomby Island B.C. Canada VOR IZO, P~ nne~, Ke/~omter 150 N. gv~il Michigan Avenue Polymer A,a!ysis, ~ Cherry Flill Pro. J.,--B'uilding Suite 319J 245 S..~4th Street /lJt6'coln, NE 68510-2601 /~ustin, TX 78701 Mr. Smart Tume~:~-~ RPPW, Inc.J 555 Whit~j~Plains Road Tartan, NY 10591 Sasaki Associates, Inc. 64 Pleasant Street Watertown, MA 02172 11590 Mr. Dave ~ P.O. Bo3~23 /2q 46032 159 De.are Avenue , NY 12504 The Saratoga Associates Old Saratoga Square 443 Broadway Saratoga Springs, NY 12286 SE1LD/BTS 5225 Wkscons/n Aveune, N.W. ,-9601 Washington, DC 20015 Smith/gm Landscape Architects 1504 South Street Philadelphia, PA 19146 The Trust for Public Land 666 Broadway, 9th Floor New York, NY 10012 William Downing Associates Architects The DeWitt Building Ithaca, NY 14850 Mr. David C. Young Young Associates L,xndscape Arhitectare P.O. Box 132 - West Juliand frill Greene, NY 13778 Buckhurst, Fish, Hutton, Katz 72 Fkfth Avenue New York, NY 10011 Jackson & Kilm 4811 Trinity Place Philadelphia, PA 19143 Mr. Mark Bagdo~n Bagdon Environmental Associates 3 Normanskill Boulevard Delmar, NY 12504 Frederick P. Clark Associates, Inc. 350 Theodore Friend Avenue Rye, NY 10580 Mr. Manuel S. Emanuel Manuel S. Emanue[/t~sociates 50 Piermont Avenue Nyack, NY 10960 TOWN OF SOUTHOLD SCENIC BY'WAY CORRIDOR M,,-MNAGEMENT PLAN March 1997 WORK S?ECIFICATIO5{S 1. Description Background: The Town of Southold is r~q~estmg proposals fi'om cO2afified comultaras for the preparation of a Condor Management Plan for the Town of Southold. A Corridor Mmagement Plan forms a major element of a nomination for the designation of a SCemc Byway. It de~om'lzat~ how a Scenic Byway will be operated and manag~'d and how condor preservation md enhanc~mant will be implemented. It must also show a strong ¢videm~ of local s~port The Camdor Manag~a~nt Plan will form o~ part of a rnutti-phas~ project being und~r~keu by. thc SontholcC Transportanon Comm~ This Co,~rnitt~ will present the Tov~ Board with L..a Transportation Modr. l, including ~ compr~h~miv~ sc=lc bywaytcomdor management plato which addressc~ th~ us~ and protection of local msotm:~ and the~ anPact on town r~idents, for m:reational and economic benefit through an innovative road-cail-i:rail-walm'w .ays network wi:tiie mainraming ~¢ SC::aiC, h.i~dc, and rural cilaracte~"~tic~ of th,' Town, as well as to g~ide its subsequent anPlemeraadon." As part of their conmsumg work. thc $onthold Tram~ortadon Coua~itt~ will bring together in the Transportation Mc~! thc re~lts of a se~ea of independent, yet related. ~xudies on trampormtion in Southold. In addition to the Condor Managemeat Plan, the Town kas been awarded $2.23 million of grants for a ~orm water m~tigauon p~ject, a tran_rportation and a'affic study md m c~adon of ma'r. ational tza~. Ta~k: Ass~as the eligibility of roads within the Town of Southdid for d~gnat:on as Sceaic Byways, purmmnt to the federal Trm'rmodal Surfa~ TrmaspormUon 7:fficiency ,Act of 1991. Pr~t~c~ a Condor Mamagemant Plan that: ide~tifies c~ta~n rmda for llominarlon as Scen/C B.vway~. md c[~rnom~,i~s how thc(sc) proposed SCemc B.vway(. s) me~(s) the basic desigmluon describes how the proposed Sc:mc Byway(s) will b¢ operated and ,~.,,ag~:d and how Sc:mc Byw .ay(s) corridor preservation and ~nhancement will be anPlemented within the Town Southold. The ,~p. or~ may also serve as a mod~t ~or aase.smg the digfi~iii~. ~or ~ aoml.arion md d~signation as Sc:tic Byways of sc,~ac roads in commUmties on Long Island md Msewhere along thc stam's coastal md inland wate:~vay. ~. available ~om the Ne~v York State Deparmaem o£ State. The Town of Southold is keen to utilize local expertise and 'knowledge in the preparation of the Corridor Management Plan and expects to see the consultant develop local partnerships in the preparation o£ the Comdor Management Plan. Project cost: A maximum of $$0,000 is available for this prolect through the Federal ISTEA Program. This will be matched at 20% with in-kind servicm through the involvement oftbe Southold Transportation Committee, the Toaaa of Southold Planning Department, the Town of Southold Financial Department and the Town of Southold Attorney. The study area is the emi~ Tovm of Southold, with a focu~ on the transportation corridor that includes the Long Island Railroad, NY Route 25 from Laurel to Orient Point, County Route 48 (Middle Road), two femes, and.. associated local highway.~. 3. Performance Standards The final report shall contain the completed Comdor Management Plan for the proposed Scmic By'~ay(s) in the Town of Southold. with all of the preducr~ listed in Section 4, Deliverables, as a minimunl. The 15aaal report shall also include a discussion of the methodology used, reference all sotm:es of information, and identify, any information gaps and issues requiring furtlm' study.. This final report shall incorporate and respond to the mmmenu on the dra~ report provided by the Department of Shate, Department of Transportation and the Town of Southolck Throughout the project period, public partidpafioa activities will be un~rtaken to: raise local aw~aess about the intrinsic resourr~ associated with the Town's b?ays gain insight into local perceptions about these resources determine the nature of local commitmerlt to presetting these r~om'c~ The consultant will be requmxt to attend a minimum of three public meedngs organiT~d by the Town of Southold to elicit local cone, ems on sc,mit byway issues and obtain public commcllt oi1 thc ~ docuanenr The report will be prepared using WordPerfect 5.t. M~ products and tabular data shall be prepared using the guidelines in Attachmem I. 4. Deliverables AdrafiCorndorManagementPlanforcheTownofSoutholdcontatntngthefollowmgelemems: (1) Inventory andAnalysis (a) A review and di~oazsien of the Town of ~hold's Transportation Cor~ Concur and the charge of the Scuthold Tran~. ortation Committ~.. placing the proposed Scenic Byxvay(s) nomination and Comdor Management Plan in the context of the work of the Southold Transportation CommitI.~e. (b) An idmtification ofintrimic resotm:~ related to the a'anaporhation comdor, charaCte~in§ the (i) nature and ~t~mt oft. he resources, their context m the corridor and si?~cance to the corridor. The mmmic resources to be identified Lncludc scenic, historic, natural, cultural, recreational or archaeological f'eatur~s considercd r~presentative of the trm~portation corr/dor or unique or irreplaceable to the comdor. A map ident~qrin§ the trmsportation comdor and the location of intrinsic resources and di~er~nt land uses associat~i with the comdor. A determ/nation of whether the qu~ of the inu'kmic msourc,~ warrants the nowinatJon and designation of any part of this trmsportation comdor as Scenic Byways. An id~lffic~ion of the parts of the trmsportation corridor tn be proposed for nomination and desi~n~on ~s Sc~ic Byway(s). .. A map identifying the parts of th~ u~uMx~ation corridor to be proposed £or nomination and designation as Scenic Byway(s) and their boundaries. An identification of any conditions w~ich [mpah' the MU'in.sic quahties of potential Sce~c Syw~,.-(s). An identiiication of' existin§ user features associated with potential Scenic Byway(s) in the To'va. such as: truveter service facilities, indud/ng parking, food service and mstrocms acc~s and accessibility., including features designed to accommoda~ various transportation modes ~d .~ypes ofus~s tourism and r~lated ameaities and on-going tourism promotion ~tivitie$, including brochures, m~ps and signag~ M~pm~ug d~e visit- ~p~n~, iucb,d~ng promo~iug md m~-pr~tmg thc si~i~cant f~amr~ h~smry and rural chmmc~i~ic~ of~h¢ ~rridor and signag~ Pa~o~i~ng that ~he effects o£ ~raffic accidents cause a catastrophic impact ou the quality of Ide, an mPortant etem~at will be a review of u-affic safety to include the £ollowmg:. (i) a ~eml mm~w of ~ and driving practices that am illegal, re,eh as failure to yield, p~xlesl~ian fight of way, spe~d and passing on the fight a gm~ral m-v/ew of the pon-,-~a{ Sc~mic ,B~ay(s) safety and accidmt record to idenhfy any correctable faults in highway design, maintellan~, or operation. (iii) a review of the ~.-xistmg level of traffic cong~-'tion and suitability for additional traffic. (J) The Somhold Tmon Co~,~.dm~ and the New York Sham Department of Transportation are ~g a trmspormtiom'traffic ~ which will provid~ information for this review. This ,,~ll bccom~ available by mid- 1997. A ~scussion of whether the pc~'nfial SC~mc Byway(s) arc m an air qu~iw, att. ainm~mt or (k) (~) (a) (b) (3) non-at~inment arm. and ii'in a non-amXmment ~ an assessment of the impact of designation on air quality,. Corridor Management Strateg~ A ~ for mni~mini~g and e~umcing ~ intrinsic resoumes. The s~ ~o~d ~lu& ~~ ~n~g ~i~ ~ md lind ~mt ~ ~ ~ zo~ ~ ~ ~c ~fiv~. NO~: ~ 1~1 ofpm~on for ~t p~ of~e pmp~ S~c B~s) ~ v~, ~ ~ ~ l~el of pm~ ~o~ ~ose p~ .. w~ch ~ ~ ~ ~ic v~. ~ ~ ~o~d ~: O) a development s~ describing how ~x~Sting d~velopm~t might be e~hanc~ and ~.v development might b~ acc~oa,t~ while s~l preserving the inmnsic values of the corridor. a plan to accommodat~ commerc~ while maintaining a s~fe and efficient level of highway servia, including convement user facilities. (iii) a smartly to in, grate the proposed Scenic Byw .ay(s) with on-going work in th~ Town to develop an alternative transportation initiative which involve~ integrating u'ansportal~on hnprovcment~ for bicyclists, pedesmans and boaters and identifying linkages to transpoHaUon provided by the railroad md £erri~s. (iv) a demonsmstion that inu'usions on the visitor ~'xperienc~ have been minimized to the co,mt rm~thl¢, ~nd a plan to ~nhance that e~xperie~c~. Such improvements should be eligible for F~deral sCemc byways program funding grants. (v) A signa~ plan which dmnonstrates how to control the amber and placement of signs to mak~ them mor~ supportive of the visitor experience. A discussion of design standards as they may apply to proposed modifications, i~ any, to the roadway, with a discussion and evaluation of how th~ may, mipac~ on its i narrative a~bmg how the propc~a__ _ SC~mc Byway(s) will be positioned for promotion and marketing. (i) Develop proposals for promotional activities which may be appropriate, reco~i~ng the rural nature of marls ia the Town. (ii) A description of plans to int~pr~t the sigmficant resotux:es of the proposed Sce=ic Byway(s). Implementation Strategy 4 (a) [~velop conc,.~pts for nervy local IegtSlation, road ma/nt~mnc~ gmd¢tines and other actions which may be ne,-ded to protect proposed Scenic B,vway(s). (b) A schedule and a lis(mg of all agency,, group, and individual responsibilities in the implementation o£th¢ comdor management plan, and a description of mfomement and review me~ including a schedule for tho conliaulng review of how well those respomibilities am being mc[ (c) A plan to assur~ on-going public participation in the implementation of comdor management objectives. (d) A demonstration of complianc~ with all ~/sting local, stat~ and Federal laws on outdoor advertising. Five final report copies including comments from the draft report provided by the Deparnnenr of State, Department of Transportation and the Town of $outhold, and a 3.$' floppy disk contcanlng the report in WordPerfect 5. i format. 5. Proposal Requirements Each proposal n:ceived will be carefully mraluat~ for its t~tmicul merit. The following items must be addressed in the proposal. Those proposals which most satisfactorily ,da,~ss these item~ will be considered in th,' final selection: A work program for performing ti'= Sc:nic Byway Comdor Management Plan based on the pm-~ormance standards set forth in Semen .3, Pefformans~ Standards, and provisions for d~tivering all data products listed ia Section 4, Detiva-ables as a minimum. TI~ work program should show the Contractor's ability. to pmvid,- the necmsa~y products and ra~t the deadlines for delivery described in Section 4, Deliverables. Work program should also discuss the methodology and spec/fy sm of information for performing the Comdor Manag(anent Plan. Your firm's ability to pm-form tt~ n:qui~d sa"nc~. Names, titles, q-allScations, and r~lative conlribut/on of all the individuals who will b~ Fmviding their ser'nces should be given for ~aluation. fndim, a~ how t~ ~ q~mli~e,~Ol~/a.~j?mt,,ntn ~11:)1¢ t~ to co~ cOl~[¢tt~ tt~ work. Your Erin's direct ~erienc¢ with mc byways, visual and sc~ic assa~m~'nt and sc~ic protection work and ~--,sles of this work should be pr~x~J. In addition, consideration will be given to how well ~c]~ progosal &anoosu'at~ an onderstandiag of the goals and objeCaves of tim Sc~mc B.a.s Program and tho Southold Transportation Commit:t~. It should be IlOt.~d that because the corridor management plan com:q~ is relatively new and experimental the Southold T~on Committ~ is looking for an ianovauvo ~o~-o,a:,~ to the Corridor Management Plan md envisages a dynamic impl~amtation document which will aot b~ filed and forgott~r, but which will s,-ll the conc~t of Corridor Management to tt~ officials and res~d~mt~ of the Town of Southold. As the mnenpt of a Corndor Management Plan is so new, the RFP does not specify tt~ derailed products required, but rather ourtln~t the general nature of the deliverables, allowing the consultant flexibility to &v¢lop an innovative approach. 6. Schedule of Work The follov,~ng schedule of major milestones md accompanying completion dates shall be maintained in developing file Scenic Byway Comdor Management Plan for the Tow~ of Southold. MAJOR MILESTONE: Issue l~quest For Proposal Propdsal Due Da~ Proposal Review md Se{ection; Contxact Award Date Comments from DOS, DOT and Town on Consultant Work Program Pubhc Meeting ~ 1 Dral~ Inventory and Analysis l~blic Meeting ~ 2 Revise Invento~ md A~s~sment Dra~ Corridor Management Strategy Comments from DOS md Town on Corridor Management Strategy Revise Corridor M~gement Strategy Dra_~ Implementation Strategy Comments fi`om DOS and Tovm on Implementation Strategy Public Meeting #3 Revise and Finalize Corridor Management Pla~ TOTAL: Time from each milestone: Start one month one month one month one month three months one month on~ month two months one month one ~lonth ~wo months one month one month one month 18 months Public Meeting #1 Public Meeting #2 Public M~g #3 Imroduee pmjeet and scope local concerns on scenic b~vays issues. ?rcpam display, materials and conduct public information meetings on the Invento~ and Assessment, including roads identified as eligible for possible federal desi~mation as Scenic Byways. Priam display materials and conduct pubhc information meetings on Comdor Management Smtegy and Implementation Strategy. ATTACHMExYr 1: REQUIREMENTS FOR CONTRACT ,MAP PRODUCTS GENERAL MAP PRODUCT REQUIREMENTS The folloWing general cartographic requirements must be adhered to by the Contractor: 1) Map Products - The Town of Southold's prefexeace is for the delivery of digital map products that me~t the specifications outlined in thc Digital Cartographic Fllc P, cqui~m~ sectiom If analog map products arc produc~ they. muat meet apeci~cations outlined in the Digital-R~dy Map Product R~'~,mts section. Thc ability to provide digital map products will be one of the factors used in selecting a Contractor. 2) Deliverable Format - All digital map a~i at~bute tabl~ fi/es must be provided in Maplnfo 3.0 for W'mdows format on 4 mm DAT tape or 3.5" floppy diske~ media. Alternatively, tl~ digital products may be provid~i.'. in UNIX or PC ARC/INFO binary format or AutoCAD DXF format on the .~me media types upon approval of thc Town. All other digital forma~ re~ prior approval of the Tow~ ,41l non-digital map pro6~ must be provided on stable base material at a scale agnmd upon b.v the Town. The map produe~ must include an index map to all map sheets and thorough desCmpdons of all the cartographic elements portrayed on thc maps. 3) Documentation - A data dictionary, mu~t be included along with thc map files describing names, map projectio~ coorthnam system. ~MS acma'acy, infotma6on sourc~, and creation methodology. 4) Map Accuracy - Unless othervase stated by the Town, all deliverable map products must conform to National Map Acaamu7 Stmdards for horizemtal accuracy, as ~tablist~t by ~e United Stat~s Geological Survey. (USGS). For example, maps at I:20,000 or smaller, not more th.. 10% of the well-defined map points tested must be.more than 1/50 inch (5 mm) o,,r of correct positio~ At 1:24,000, this tolerance tr',msiates to a required horizontal accuracy of 40 fect. DIGITAL CARTOGRAPHIC FILE REQUIRF_MF~NTS The following cartographic construction rcquWCmcnts must be adhm~d to by tim Contractor. 1) Edge-matching- All map she~s must be both visually md coordinate edge-.mat_ehed With adjacent map sheets. No edge-match tolerance will be allowed. Atmbut~s for aplitable fcetm~s must also be idendcal. 2) Common Boundaries - All featmes that share a common boundaxy, regardless of map layer, must have exactly the same coordimue position of that feature ia ail co,~,,~,m layers. 3) Point Duplication - No duplication of points that eclat within a data string is perm~ttecL 4) Connectivity - Whe~ grapkic elements visually m~-~. they. must also digitally met All coMlnences of line md polygon data must be exact; ~'overshoots", "aadershoots", "slivers", or "offshoots" ar~ NOT permittexL 5) Line Quality - A high quality cartograpixic appearaa~ must be ac. hi~ved. Transitions fi~m strmght lines to carvilinear elements must be smoo~ with angular inxlecUo~s at the point of interse~Uon. The digital representation must not contalrl extraneous data at a non visible level. There should be no jags, hooks, or zero length segments. Any. lines that are straight, or should be straight, should be dig/tized using only two points that represent the beginning and ending pomts of the line. 6) Polygon Closure - For area r~,-x:s being digitiz~ the last coordinate pair must be exactly (mathematically) equal to ~he first coordi.ate pair. No line or polygon must cross itself except to join at an actual c~nfluence. All digitized features across map boundaries must be ~tiuxt to effect smooth and continuous lines. 7) Graphic Precision - All digital graphic elements must contain positional coordinates significant to one thousandth (.001) ora foot. g) Digitizer Accuracy - The r~cltfir~l RaMS error for digitizer accuracy must be .003 or better for digital map registrahom DIGITAL-READY ~ PRODUCT REQUIREMENTS The following rc~e=,,ent~ for non-digital map products must be followed to facilitate thc furore conversion of the maps to digital map products. 1) Base Map Media - All maps must be created on mylar or other stable base material. 2) Map Scale - Ail maps of a similar series should be created using the same base scale. Un/ess othemise stated by. the Tovm, all maps should be compiled at 1:24,000. If other map scales ar~ approved by the Town, they will conform to standard map scales such as 1:9600; 1:50,000; 1:75,000; or l:100,000. 3) Map Registration - Thc maps must provide a minimum of four (4) comer and four (4) interior ticks tied to USGS/NYSDOT quadrangle Lat/Long or N-Y'rM coordinates. The maps must be geometrically correct and should register when overlaid on the appropriate USGS/NYSDOT quadrangle control ticks. 4) Map Projection and Datum - The maps must include the map projection and the map datum used. 5) Map Title and Legend - The maps must provide a title and legend block describing the informat/on contained on the maps. 6) Cartographic Qualit7 - The quality of all map line work and symbolization must conform to items 1 - 6 in thc map criteria set forth in thc Digital Cartographic File Requirements section outlined above. CONTRACT DATABASE STANDARDS Delivery Media All database and tabular files must be delivered on 4 mm Digital Audio Tape (DAT) or 3.5" diskette. Delivery ~n another media format must have prior approval of the Town. Software Format All database and tabular files must be provided ia Borland's Paradox for Windows version 4.5 format. Other formats that ar~ convertible to Paradox may be used with prior approval of the Town. Geographic Attributes Database and tabular files that contain ¢lemeats with a g~ographic r~fa'eac~ must provide a corresponding data field and a gcograph/c coorclinat~ p~l' for each f~tum location. 9 JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON APRIL 15, 1997: RESOLVED that the Town Board of the Town of Southold hereby authorizes the Transportation Committee to solicit proposals from qualified consulting firms for the development of a Scenic Byway Corridor Management Plan. The Plan will form one part of a multi-phase project designed to preserve and enhance the scenic, historic, recreational, cultural, and archaeological characterics of the Town of Southold; and be it FURTHER RESOLVED that the Town Clerk be and she hereby is authorized to issue the Request Form Proposals to perform the aforesaid services to qualified consulting firms. Judith T. Terry Southold Town Clerk April 16, 1997