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HomeMy WebLinkAboutMilk for Nutrition Program10/28 BID OPENING: BID - MILK FOR NUTRITION PROGRAM - 1997 10:00 A.M., Thursday, November 7, 1996. Joseph F. Barszczeski, Jr., Arshamomaque Dairy Farm, Albertson Lane, Oak Tree Diary, 544 Elwood Road, East Northport, NY 11731 Greenport Att: Carol Sternesky JUDIT~i T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 4, 1996 Hari P. Singh, President Oak Tree Farm Dairy, Inc. 544 Elwood Road East Northport, New York 11731 Dear Mr. Singh: The Southold town Board, at a regular meeting held on November 26, 1996, accepted your bid in the amount of $.1495 per 1/2 pint for supplying Homogenized Pasteurized Whole Milk to the Southold Town Human Resource Center for Calendar Year 1997. Thank you for submitting your bid on this proposal. Very truly yours, $outhold Town Clerk JUDITH T. TERRY TOWN CLERK REGISTP. AR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CI,F. RK TOWN OF SOUTHOLD December 4, 1996 Joseph F. Barszczewski Jr. Arshamomaque Dairy Farm, Inc. Albertson Lane Greenport, New York 11944 Dear Joseph: The Southold Town Board, at a regular meeting held on November 26, 1996, accepted the bid of Oak Tree Farm Dairy, Inc., East Northport, N.Y., in the amount of $.1495 per 1/2 pint for supplying Homogenized Pasteurized Whole Milk to the Southold Town Human Resource Center for Calendar Year 1997. Thank you for submitting your bid on this proposal. Very truly yours, Judith T. Terry Southold Town Clerk JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON NOVEMBER 26, 1996: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Oak Tree Farm Dairy, Inc. in the amount of $.1495 per 1/2 pint for supplying Homogenized Pasteurized Whole Milk to the Southold Town Human Resources Center for Calendar Year 1997, all in accordance with their bid proposal. Southold Town Clerk November 27, 1996 Long Island's Only Dairy. November 21, 1996 Supervisor Jean Cochran Town of Southold Southold Town Hail Main Road Southold, New York 11971 Dear Supervisor Cochran: We were informed yesterday morning by the Town Clerk's office that the Director of Human Services, Venetia McKeighan, has recommended that the Milk bid for the Nutrition Center be awarded to Arschamomaque Dairy. We have read Ms. McKeighan's recommendation and find her economic anaiysis to be incorrect. Oak Tree's bid was not $.03 per half-pint lower than Arschamomaque's, as Ms. McKeighan claims; it was $.0605 lower. Based on the bid specifications of 250 half-pints per day, 365 days per year, Oak Tree's bid would save the town $5,520.63. While the bid specifications state that milk is required "365 days a year" it is silent as to how many deliveries per week are required. Realizing that the town could not possibly require 365 deliveries per year, Oak Tree contacted the Nutrition Center and was informed by a woman who identified herself as the Cook, that the Nutrition Center currently is on a three day-a-week delivery schedule - Monday, Wednesday and Friday. In its bid, Oak Tree offered "2 (or 3) day delivery: Tuesday, Thursday (Saturday if needed)." It is not clear from Ms. McKeighan's letter why the "Arschamomaque Dairy [delivery schedule] meets Town specifications" any better than the Oak Tree delivery schedule. However, even if Oak Tree's delivery schedule is less convenient than Arschamomaque's, Ms. McKeighan does point out that the town could accommodate Oak Tree's delivery schedule by making a one time purchase of additional equipment that would cost "approximately $1,200 or more." Clearly, making this purchase of additional equipment is in the town's best interest because so doing would allow it to take advantage of over $5,500 in saving over the next year alone! Oak Tree Farm Dairy, Inc. 544 Elwood Road, East Northport, New York 11731 SalesDepartraent/CustomerServioe(516)368-3600 Fax(516)368-8066 AllOthcrBusiaess(516)368-8050 Fax (516)266-2547 Supervisor Jean Cochran - Town of Southold Finally, as to Ms. McKeighan's concern that Oak Tree charges a $2.00 case deposit, (which as she points out is refundable and thus at no real economic consequence), it is important for the town to realize that milk case deposits are required by New York State law (a copy is attached). That Arschamomaque Daix~y does not charge case deposits and thus is in violation of the law, is hardly a rationale for penalizing Oak Tree Dairy. It is our understanding that the Town of Southold has done business with Arshamomaque Dai~3~ for over 15 years and that for most of those years there were no other bidders for the milk contract. To now reject Oak Tree's bid will seriously undermine our confidence in the competitive bid process; it will cost the town over $5,000 in the short mn and more in the long mn. Sincerely, Haft P. Singl~ President liPS:cs Attachment 42.1 42.2 42.3 :42.4 STATE OF NRSV YORK DEPARTMENT OF AGRICULTURZ AND MARKRq~ DIVISION OF DAIRY INDUSTRY SEltVICE~ AL~aN'Y, ~ YORK I~ Cmo0ua 967 I NYCRI~ P~ar 4~ gr.~oirr c~ M~ General applkatiOn. Excetx as oih~'~'i..~ lmovlc~ h=dn ih-. r~ms ~nd provi- sions of ffris Part shall apply t~ ea~ milk ,i,,,!~r ~- other t~:rson who hmdI~:, sells or disMbnt~ milk or milk pmduc~ h p~ed form w{ub~ ~h~ S~a~ of New York. DeHntrions. (a) "Commi~ioner" nmam ~ Comm~ioner of A/zk-~tm'e mud M~kecs of th: Sm~ of New York. Co) "P~mi" m~m my individm~ t-mm, pmn~i~ cc~pora~on or ~ ~ ~le 2I of ~ A~ ~ M~ (d) '~l~d~ ~' ~ a ~ s~ ~L ~m~ ~ m a f~y .~ Identification of milk cas~. !Yin purpo~.s of~ P~ ~h ~ cae ~ f~ ~ sMe ~ ~Ev~ of~ ~ ~k ~a m whoI~c ~mm~ M ~e Slate of New Yo~ s~ have ~ n~e ~ o~ ~s ~tion of ~ ~ wM N ~e o~er cle~!y ~d, m~sse~ ~ ~ o&~Ne ~enfly Detx~t. The deport an each m~? ~ which is used to ~ or ~v~ ~ ~ ~ ~c~ ~ w~J~e ~ ~ ~ S~ ofN~ Y~ ~ w~h ~ d~ ~ ~ ~ e ~ ~ ~ ~ ~ ~n of ~ ~ w~ 42J Appllcattou o1' the deposit on milk c~ses. Every milk dealer er o~ (a) Ev~ ~ d~ who sel~, deliv~ or ~sh~ m~ ~ ~ 42.7 shall be m~le awa.~bt, at all reasonable hems for ex.amPere by the SENT BY:DAIRY ;11-21-96 ; 5:24PM ; 516266254?4 516 ?65 1823;# 1 O TR £' Long Is[mnd's Only Dairy. Fax Transmittal To; From: Date: Subject: Number of pages including transmittal sheet: Cak Tree Farm Dairy', In~. 544 Elwood Road, i:~t No~thpo~. New York 11731 (516):~68-8050 Pax (;516)266-2547 SENT BY:DAIRY ;11-21,4'$ : '5'25P~ ; 5182652547~ 51~ ?85 1823;# 2 November21.1996 Supervisor Jean Coch'an Town of Southold Southold Town Hall Ma/n Road Southold, New York 11971 ~ ?ow~ CI~ Dear Superviwr Cochran: We w~e informed y~st~day mornin8 by the Town Clerk's office that the Director of Human Service~ Vanotia MoKoi~u, has recommended that the Milk bid for the Nutrition Center bo awarded to Ar~hsmnmmquo Dais. We have re, id ~, MoKoig~n's recommendation and find her economic analysis to be incorrect. Oak Tree's bid was not $.03 per half-pint lower ~h,. Ar~chpmom,que'~. as McKei~han claims; it was $.0605 lower. Ba~d on the bid speclfleatiom of 250 half-pints per day, 365 days per year, Oak Tree's bid would save the town $5,520.63. W~le the bid specLficatiom state that rn~ is required "365 clays a year" it is silent as to how n'mny deliverie~ per week nrc required. R~I;~8 that'~he ~own eeuld not po,t~ibly require 365 deliyodas per year, Oak Tree contacted the Nutrition Center and was informed by a woman who identified herself as the Cook, that the Nutrition Center curr~ntT is on a three day-a-week dclivc~y schedule - Monday, Wednesday and Friday. In its bid, Oak Tree offered '~ (or 3) day deliver. Tuesday, Thursday (Saturday if needed)." II is not clear from Ms. M'cKeishan's letter wh~ tho "Arschamon~ue Dai~y [delivery schedule] meets Town specifications" any better ~ the Oak Tree delivery schedule. However, even if Oak ~ree's delivery schedule is less convenient then Arschamo~naque's, Ms. Mc, Keishan does poinI out'that the'town could accommodate Oak Tree's delivery schedule by makin8 & o~ ~ purohase of additional equipment that would cost "approximately $1,200 or more." Clearly, makin8 this purchn~e of additional equipment is in the town's best interest because so doin8 would allow it to take advantase of over $5,500 in savin8 over the nex~ year alonel Oak Tree Fm-m Dairy, Inc. 544 F. lwood Ro~ F~st No~hi~t~ N~v York 11731 t ales l~p&,tm~/(~mtmmr Se*%,i~ (~ 16) MS-3~O0 pe,~ ($16,}M8.8O66 AIl O'br blMtt (516).~8-80S0 J~a~ ($lt;)~gg-i54'Y SENT SY:DAZRY ;11-[~-98 ; 5:25PM ; 51628625~?~ 518 ?65 1823;~ 3 Supervisor lean Cochran - Town of Southold Finally, a~ to M~, bfcXeishan's ~once~n that Oak T~ ~os a $2.~ ~ depo~ (~& ~ ~ ~ out is ~d~l~ ~d ~ ~ no r~ ~n~c co~u~), k is ~po~ f~ ~ m~ W r~ ~t m~ ~ dew~ ~ ~u~ by N~ Yo~ State law (a ~py is a~), T~ ~o~e D~ ~ n~ ~e ~ d~o~s ~n~ ~s ~ ~ ~fi~ ~ law, is ~y a ~fio~e ~ ~ O~ T~ D~. It is our understandi~ that the Town of Southold ha~ done bu_~i-~_ss with Arshamomaque Dairy for over Ii years and that for most of tho~ y~ars there wer~ no other bidders for the milk contras. To now rejeot Oak Tree's bid will seriously und~uiln~ our confideuce in the competitive bid process; it will cost the town over $$,000 in the sh6rt nm and more in the long run. Sincerely,. President liPS:os Attachment SENT BY:DAiRY ;11-21-9~ : 5:26P~ ; 5162~62547~ 51~ 785 1825;# STAT~ OF NL~V YO~X 42.1 s~ons of ~ P~ ~ aPPly to each m~k de~d~ ~ ou~r Ixw~m who kmdl~s, set~s o~ 4isUib~es rmlk or rmlk ~=s in I~t~ ta~a w~ tire S~e of N~w York 42,2 423 ~42.4 SENT BY:OAIRY 11-21-gC ; 5:26P~ ; 516~ ;2547'* 51~ ?55 1823;)) 5 41.5 42.5 . 47..7 JTJDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL TO: FROM: DATE: HARRI SINGH JUDITH TERRY November 20. 1996 Number of Pages (including cover): 2 If total transmittal is not received, please call (516)765-1800. COMMENTS: VENETIA McKEIGHAN DIRECTOR Human Services Town of Southold P.O. Box 85 750 Pacific Street Mattituck. NY 11952 Telephone {516} 298-4460 Nutrition Program Home Delivered Meals EISEP Essential Transportation Senior Adult Day Care Alzheimer's Day Care Telephone Reassurance Office For Women November 13, 1996 Supervisor Jean Cochran Town of Southold Southold Town Hall Main Road Southold, N.Y. 11971 Dear Supervisor Cochran and Members of the Southold TowD Board, Upon review of the milk bids for the Nutrition Center, it is in the best interest for the Town to continue milk delivery from the Arshamomaque Dairy as his delivery service meets Town specifications. In order to benefit from Oak Tree's lower price of .03 per % pint of milk, additional equipment must be pur- chased in order to hold the larger deliver}, amounts. They also charge a $2.00 deposit fee per case for the milk carriers, which is refundable, but there is no such charge with the Arshamomaque Dairy. Arshamomaque Dairy provides delivery according to Town specifications and there is no need to purchase special equipment which would cost approximately $1200.00 or more. Sincerely.~ ~/;, -7 / ~ ~e~tia M~e ................................................ · ~oooo TRANSMISSION RESULT REPORT ...-~. ......... (NOV 20 '96 04:16PM) SOU~LD TOWN HALL 516 ?65 1823 ............................................................................. o .................................................................................................... (AUTO) DATE START REMOTE TERMINAL TIME RE- MODE TOTAL PERSONAL LABEL FILE TINE IDENTIFICATION SULTS PAGES NO. NOV 20 04:15PM 51626625~? 00t49'' OK ES 02 014 E)ECM >)REDUCTION S)STAMDARD M)MEMORY C)COMFIDEMTIAL ~)BATCH D)DETAIL $)TRAMSFER F)FINE P)POLLIMG ~ENETIA McKEIGHAN DIRECTOR Human Services Town of Southold P.O. Box 85 750 Pacific Street Mattituck, NY 11952 Telephone (516l 298-4460 Nutrition Program Home Delivered Meals EISEP Essential Transportation Senior Adult Day Care Alzheimer's Day Care Telephone Reassurance office For Women November 13, 1996 Supervisor Jean Cochran Town of Southold Southold Town Hall Main Road Southold, N.Y. 11971 Dear Supervisor Cochran and Members of the Southold TowD Board, Upon review of the milk bids for the Nutrition Center, it is in the best interest for the Town to continue milk delivery from the Arshamomaque Dairy as his delivery service meets Town specifications. In order to benefit from Oak Tree's lower price of · 03 per ½ pint of milk, additional equipment must be pur- chased in order to hold the larger delivery amounts. They also charge a $2.00 deposit fee per case for the milk carriers, which is refundable, but there is no such charge with the Arshamomaque Dairy. Arshamomaque Dairy provides delivery according to Town specifications and there is no need to purchase special equipment which would cost approximately $1200.00 or more. Sin.,cerely, ? / ~ ARSHAMOMAQUE DAIRY FARM, INC. Albertson Lane Greenport, Mew York 11944 (516) 477-2134 6 November 1996 Judith Ten;y Town Clerk Town of Southold In response to your request for a bid to provide 1/2 pints of homogenized pasteurized milk to be delivered to the Southold Town Human Resource Center. Sound Avenue and Pacific Street, Mattituck, New York. I would like to submit a bid of twenty one (21) cents per 1/2 pint. My present delivery schedule provides the service requested in your bid requesL Thank You 16r your consideration. Sincerely, ,I Joseph FBarszczewsld Jr NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Corporate Title) ~) /~ [if any) ~.~.,~.~'.~,~" Bid on MILK - 1997 Long Island s Only a ry. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. {Corporate Title) (if any) l~a~ager, Wholesale Bid on MILK - 1997 1/2 Pint Homo .1495m/per unit *Prices based on 2 (Or 3) day delivery: Tuesday, Thursday (Saturday if needed). There is a $2.00 case deposit required by New York State Law which is fully refundable upon return of ~a~ree Farm Dairy, Inc. 544 Elwood Road, Eas~ No,bpoe, New York 11731 Sales l~partmenUCustoraer 8¢rvic~ (516) 368'3600 Fax (516)368-8066 AIl Other Business (516)368-8050 Fax (516)266-2547 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) /,~~ (Corporate Title) [if any) Manager, ~/holesale Bid on MILK - 1997 1/2 Pint Ho~_o .1495'/per unit *Prices based on 2 (Or 3) day delivery: Tuesday, Thursday (Saturday if needed). There is a $2.00 case deposit required by New York State Law which is fully refundable upon return of cases. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) ~~. (Corporate Title) (if any) l~anager, ~'holesale Bid on MILK - 1997 I/2 Pint Homo .1495'/per unit *Prices based on 2 (Or 3) day delivery: Tuesday, Thursday (Saturday if needed). There is a $2.00 case deposit required by New York Stare Law which is fully refundable upon return of cases. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 o['thc General Municipal Law, that sealed bids are sought by the Town oFSouthold tbr the tbllow- lng calendar year 1997: the pur- chase of 1/2 pints of Homog- enized Pasteu, rized Whole Milk, 250- 1/2 pints a day. mom or less as may be needed, 365 days a year, delivered to the Southold Town Human Re- source Center, Sound Avenue and Pacific Street, Mattituck, New York. Specifications may be obtained at the Office oF the Town Clerk, Town of Southold Town Hall. 53095 Main Road, Southold, N.Y. 11971. ' The sealed bids, together with a Non-Collusive Bid Cer- tificate, will be received by the Town Clerk at the Southold Town Hall. until 10:00 A.M., Thursday, November 7, 1996, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Milk," and submitted to the Office of thc Town Clerk. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: October 17, 1996 JUDITH T. TERRY SOUTHOLD TOWN CLERK IX-10/24/96(134) OF SUFF()I K STATE OF NEW YORK ss: Patricia C. Lollot, being dulv she is the Production Coordi*l~]D')l, [LER WATCHMAN, a publi( n(wx spap{ at Southold, in Suffolk County: anti fl]a~ fin, rice of which the annexed is a i~rinh~{l has been published in saki Tr,~veh,r {}il( (' e,l( h wool< for 5worn to before me this ........ ~(... ........ ..................... ............................. Notary Public BARBARA A, SCHNEIDER NOTARY PUBLIC, State ol New York No. 4806846 Qualified in Suffolk C~untt/ STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 17th day of October 1996, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971. Legal Notice, Notice to Bidders. Milk for Nutrition Center for 1997. Bid opening: 10:00 A.M., Thursday, November 7, 1996, Southold Town Clerk's Office. Sworn to before me this 17th day of October , 1996. Notary Public HELEN~ D. HORN~ Notary Public, Stai~e of New York No. 4951364 ~~,n Suffolk ~_~ ~, ..~ Judith T. Terry~' Southold Town Clerk LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought by the Town of Southold for the following for calendar year 1997: the purchase of 1/2 pints of Homogenized Pasteurized Whole Milk, 250 1/2 pints a day, more or less as may be needed, 365 days a year, delivered to the Southold Town Human Resource Center, Sound Avenue and Pacific Street, Mattituck, New York. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid Certificate, will be received by the Town Clerk at the Southold Town Hall, until 10:00 A.M., Thursday, November 7, 1996, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Milk", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, Southold is exempt. Dated: October 17, 1996. state, or local, from which the town of JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 2q., 1996, AND AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler-Watchman Town Board Members Town Attorney Venetia McKeighan, Director of Human Services Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board FORWARD ONE (1) TOWN CLERK, TOWN ~' LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought by the Town of Southold for the following for calendar year 1997: the purchase of 1/2 pints of Homogenized Pasteurized Whole Milk, 250 - 1/2 pints a day, more or less as may be needed, 365 days a year, delivered to the Southold Town Human Resource Center, Sound Avenue and Pacific Street, Mattituck, New York. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid Certificate, will be received by the Town Clerk at the Southold Town Hall, until 10:00 A.M., Thursday, November 7, 1996, at which time they will be opened and read aloud in public. The Town Boarcl of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid Clerk. The bid price from which the town of on Milk", and submitted to the Office of the Town shall not include any tax, federal, state, or local, Southold is exempt. Dated: October 17, 1996. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 24, 1996, AND AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler-Watchman Town Board Members Town Attorney Venetia McKeighan, Director of Human Services Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board FORWARD ONE (1) TOWN CLERK, TOWN JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD SPECIFICATIONS HOMOGENIZED PASTEURIZED WHOLE MILK Approximately 250 half pints of Homogenized Pasteurized Whole Uilk, delivered daily for 365 days to the Southold Town Human Resource Center, Sound Avenue and Pacific Street, Mattituck, New York, during calendar year 1997. Delivered to the Human Resource Center refrigeration between 7:30 a.m. and 8:30 a.m. as required during the year. Contractor shall agree to pick up and credit unused milk. Milk shall be delivered in paper containers meeting the sanitary requirements of health laws. The Town of Southold accepts no responsibility for loss of or breakage to containers, cases or baskets. All milk supplies shall contain not less than 3.5 butter fat by test and must be from sources approved by the State and/or County Health Department. Bidder must hold a regular permit from the Health Officer covering the grades to be supplied and a license as required by the State Department of Agriculture and Markets. The Town of Southold reserves the right to cancel the contract if, in the iudgment of the Town Board, the milk is deficient in butter fat or is received in an unsanitary condition. All milk cases delivered to the Human Resource Center will be subject to a per case surcharge. All milk cases made available to a delivery person at any time shall be credited against such surcharge account. The surcharge account balance, debit or credit, will be issued in conjunction with each monthly billing for milk and milk products. Should a delivery person fail to remove from the premises any or all cases made available by the Human Resource Center, in no event later than the next delivery, such cases will be credited as returned and become the financial and physical responsibility of the milk dealer. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on MILK - 1997 JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF TIlE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON SEPTEMBER 3, 1996: RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the following items for 1997: Milk for the Nutrition Center Food for the Nutrition Center Police Department Uniform Clothing Cleaning Uniforms of the Members of the Police Department Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel for Highway Department and Disposal Area Removal and Disposal of Household Hazardous Waste from Collection Center Removal of Scrap Tires from Disposal Area Removal of Scrap Metal from Disposal Area Town Yellow Garbage Bags Southold Town Clerk September q, 1996