HomeMy WebLinkAboutDump Body Shreader ·
$10.00 non-refundable bid
(postage included)
BID - COMBINATION DUMP BODY/SPREADER
4/2
BID OPENING: 11:00 A.M., Thursday, April 10, 1997.
2.
3.
4.
Trius, Inc., 458 Johnson Ave., Bohemia, NY 11716-244-8600 - Paul Mitchell
Advanced Equipment, Robert C. Hamilton, Pres., 75 Cedarhurst Ave., Medford,NY 11763
516-698-4100 FAX- 696-0892
JUDITH T. TEP~Y
TOWN C LEP. K
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-1823
Telephone (516) 765-1800
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
November 6, 1997
Robert C. Hamilton, President
Advanced Equipment Inc.
75 Cedarhurst Avenue
Medford, New York 11763
Dear Mr. Hamilton:
I have been advised by Superintendent of Highways that he has taken
delivery of the refurbished Town-owned International truck, therefore, 1
am returning herewith your $100.00 bid check.
Very truly yours,
Southold Town Clerk
Enclosure
CERTIFIE[~
ADVANCED EQUII~MENT~~ I~C.n~,~ ¥ [IRAWN
75 CEDARHOR~'PA~EV- ~I.D ~ %~,..,
MEDFORD, ~I~E~ PROF'ERLY ~hJ[0RSED
3725
"*~87
PAY
TO THE
OROER OF
JUDITH T. TEB, RY
TOWN C LEP~K
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-1823
Telephone (516) 765-1800
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
April 17, 1997
Robert C. Hamilton, President
Advanced Equipment Inc.
75 Cedarhurst Avenue
Medford, New York 11763
Dear Mr, Hamilton:
The Southold Town Board, at a regular meeting held on April 15,
1997, accepted your bid at a net price of $31,613.00 to refurbish the Town-
owned International truck and furnish and install a Swenson APB-9
Combination Dump Body/Material Spreader, complete with Central Hydraulic
System, all in accordance with the bid specifications.
Thank you for submitting your bid on this proposal. Your $100.00
bid check will be returned to you once Superintendent of Highways Jacobs
has accepted delivery.
Very truly yours,
$outhold Town Clerk
JUDITH T. TERRY
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-1823
Telephone (516) 765-1800
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE
SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON APRIL 15, 1997:
RESOLVED that the Town Board of the Town of Southold hereby accepts
the bid of Advanced Equipment Inc., Medford, N.Y., at a net price of
$31,613.00, to refurbish the Town-owned International truck and furnish
and install a Swenson APB-9 Combination Dump Body/Material Spreader,
complete with Central Hydraulic System, all in accordance with the bid
specifications.
Southold Town Clerk
April 16, 1997
RAYMOND L. JACOBS
$ul3enntencrent
Highway Department
Town of Southold
Pecnnic Lane
Peconic, N.Y. 11958
(516) 765-3140
(516) 734-5211
FAX (516) 765-1750
SPECIFICATIONS
FOR
SWENSON NOOEL AP8 COMBINATION OUNP 800Y/SPREADER
(OR EQUAL)
MOUNTED ON A TOWN OWNED CAB AND CHASSIS
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of
Section 103 of the General Municipal Law, that sealed bids are sought and
requested for one ( 1 ) Swenson Model APB Combination Dump
Body/Spreader, or equal, Mounted on a Town-owned Cab and Chassis.
Speciations may be obtained at the Office of the Town Clerk, Town of
Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon
payment of a non-refundable fee of $10.00.
The sealed bids, together with a Non-Collusive Bid Certificate and
bank draft or certified check in the amount of $100.00, will be received
by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold,
New York, until 11:00 A.M., Thursday, April 10, 1997, at which time they
will be opened and read aloud in public. The Town Board of the Town
of Southold reserves the right to reject any and all bids and waive any
and all informality in any bid should it be deemed in the best interest of
the Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid
on Dump Body/Spreader", and submitted to the Office of the Town Clerk.
The bid price shall not include any tax, federal, state, or local, from which
the Town of Southold is exempt.
Dated: March 18, 1997.
JUDITH T. TERRY
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON MARCH 27, 1997, AND FORWARD ONE (1 AFFIDAVIT
OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, PO
BOX 1179, SOUTHOLD, N.Y. 11971.
Copies to the following:
The Suffolk Times
Town Board Members
Town Attorney
Superintendent of Highways Jacobs
Dodge Reports
Brown's Letters
Burrelle's Information Services
Town Clerk's Bulletin Board
I. Intent
II. Scope of Work
III. Technical Specifications
IV. Coating Specification
V. Vendor Qualifications
vt. Manufacturer Requirements
VII. Submittals
I. Intent
It is the intent of this document to describe the refurbishment of
a Town owned International cab/chassis and to retrofit same
complete with Swenson Model APB combination Dump Body/ Material
Spreader and Component Technology Kydraulic System.
The dump Body underside shall he coated in Noxyde rust preventive
abrasion resistant coating. Chassis shall Be coated in ZieBart Rust
Proof.
The successful bidder shall deliver back to the Town of Southold
the unit in complete working order, which meets or exceeds the
various specifications and requirements described herein.
All components in this system shall Be of domestic manufacture.
In addition, the items listed below shall be considered as part and
parcel to the Bid and the property of the Town of $outhold.
1. Specifications - for the purpose of evaluation each vendor shall
at the time of the bi~ submit two (2) copies of the technical
description of components he/she proposes to furnish. Said
representations should be sufficiently detailed so as to address
this Bid on an item By item Basis. Specifications submitted by
vendors shall Be instrumental in substantiating compliance with
this hid.
2. Brochures - for the purpose of evaluation each vendor shall at
the time of the bid submit two (~] copies of manufacturers color
brochures depicting current production model, By means of
photograph, of the unit and components he/she proposes to furnish.
(Xerox, Fax copy, or Artist sketch not acceptable.) Brochures
should be sufficiently details so as to clearly illustrate general
arrangement and fabrication of the chassis, dump Body, hoist,
snowplow hitch, hydraulic ~ystem, coating system, and tarp system.
3. Coating Samples for the purpose of evaluation each vendor
shall at the time of the Bid submit both wet and dry sample of the
rust preventive, abrasion resistant coating he/she proposes to
furnish,
All vendors shall be obliged to respond to each item of this
specification in the compliance column provided for this purpose
Submission of detailed specification shall not Be construed as
fulfillment of the item by item response requirement
Failure on the par% of any bidder to comply with each of the
aforementioned mandatory requirements, may result in the rejection
of his or her
3
In the event an alternate combination dump body/spreader and or
hydraulic system is hid, the Town reserves the right to request a
demonstration within 10 days of notification. Demonstration will
be conducted within the Town of Southold, free of charge. Failure
on the part of any vendor to comply with request for demonstration
may result in disqualification of his/her bid.
Delivery may be a factor of prime lmportanc~ in the award of this
bid. Vendors must state best guaranteed delivery date in days,
Failure to do so may result in disqualification of bid.
4
II. Scope of Work
Shall consist of all repairs structural and cosmetic required to
restore the existin~ chassis/cab to a condition acceptable for the
application of paint.
Before finish paint is applied, the entire cab shall be properl?
cleaned, prepared and given (1) coat of a suitable primer.
The cab shall then be apraye~ with (2) coats of Dupont Centari to
match fleet colors.
5
III. Technical Specification
Dump Body/Material Spreader
Manufacturer - Swenson
Model - A.P.B.
Capacity - 5.0 - 7.0 cu. yds.
Dimensions
Body Length - 108" outside
Body Width - 84" outside
Side height - 28" high
Tailgate height - 38" high
Reguired C/A - 84"
Underatructure:
Longitudinals ~
Shall be 1/4" formed channel
members with 12 i/2" overall
section height, spaced 34"
apart (outside dimension)
Chaff Strip- Shall be 3"x3/8",
replaceable, secured to top
flange of chassi~ rail.
Outside Cross Supports-
Shall be 4" I-Beam on 12"
centers
Inside Cross Supports-
Shall be 7 gauge flange formed
steel dimensions stacked double
on I2" centers between
longttudinals
Floor shall be 1/4" steel with
forme~ 45 degree x 4" corner
bracing at sides
Shall he formed so as to
completely cover and protect
the conveyor chain links
Compliance
Yes No
Remarks
There shall be 7 gauge flange
formed steel supports
reinforcing floor to
longitudinals
There shall be 7 gauge
triangular gussets reinforcing
floor supports to rub rails
and Hea~sheet
Bides
Shall be 7 gauge formed steel.
Top rail
Shall be boxed design,
steel
7 gauge
Bottom (Rub) Rail
Shall be 7 gauge formed steel
and measure not less ~han 5
5/8"x14/34"
Shall be integrally welded to
rear skirt
Vertical Bide Supports
I~ addition to the rear corner
posts, there shall be not less
than (3) tapered side supports
per side
~ach side support shall be
channel formed, 6" wide, 12
gau~e steel
Cabshield
There shall be a 1/2 cab shield
Headsheet
Shall be 7 gauge forme~ steel
sloped (vertical head sheet not
acceptable)
Shall be reinforced by means of
(2) two 7 gauge gusset supports
and two horizonal box members
Side Board Pockets
Shall be 7 gauge x 21/2 wide
No
Remarks
Rear Skirt
Shall he 12" high,
formed and full width
flange
Shall provide unobstructed
access to the rear conveyor
5egring~ and sprockets for ease
Of maintenance
Shall be double acting
Tailgate
Tailgate sheet shall be ? gauge
with fully boxed outer edges of
7 gauge formed steel
Shall possess not less than 5
reinforcement 9anels
Horizontal support members
(midline Brace & Bottom Rail)
shall be of dirt shedder-design
Top Hinges
Shall be double
11/4" thick
sheer type
Latch Mechanism
Shall be over-center lever
release type with heavy-duty
flame cut latch
Spreader Chains
Shell be 5/16" proof coil
Ye~
No
Remarks
Material Feedgate
Shall be horizontally revolving
type
Shall have an opening of not
less than 91/2" x 32"
Shall be fabricated of 7 gauge
steel
Shall be adeguately reinforced
to with stand the rigors of
snow control and material
delivery operations
In the full~ opened position
position the fee~gate shall be
flush to the inside of the
tailgates
The feedgate shall extend into
the body, there by preventing
granular material from escaping
the body in the parlously open
position
Shall be desi~ne~ to as to
allow the complete range of
movement in a single arch
Units which require the use of
a "tailgate do~house" in
addition to ( or in ¢onjuaction
with) a material feedgate are
not acceptable
Feed rate shall be a~juated by
means of positive positioning
pin for accurately controlled
spreading
Conveyor
Shall be not less than 34" wide
Shall be 2" diameter drive and
idler shaft
Shall have 8 tooth sprockets
Shall have 2" diameter bore
relubricatable flange mounted
ball hearings units (4)
Shall be asphalt
rated belt-over
self-cleaning, pintle
chain
style
Conveyor flight bars shall he
3/8"xl 1/2" flat bars welded to
every other llnk
Shall have 1" diameter threaded
slack adjusters with a minimum
Yes
NO
Remarks
of 4" of travel
Conveyor floor and roll-over
nose piece shall be 7 gauge
Shall be driven by means of
torque-arm mounted low
speed/high torque hydraulic
motor directly coupled to the
conveyor shaft. (Gear box
driven not acceptable)
Conveyor Cover
Shall be fabricated
1/4"steel
of
Shall secure by means of (2)
bolts at the rear of the body
Telescopic Cylinder
Shall be warranted a minimum of
two years
Ail tubing use~ in the
manufacture of this cylinder
shall be honed D.O.M. tubing
and must have the corresponding
mill spec sheets from the run
under which it was produced.
After machining, the tubes and
glands shall be submerged in a
liquid salt bath nitriding
process, polished, and
submerged a second time to
enhance the mechanical
properties of the tubing
The nitride tubes shall have
ten times the corrosion
resistance of hard chrome
plating, twice the fatigue
strength of untreated carbon
steel tubing, and Rockwell
hardness of C60-C65
For simplicity and longevity
there shall be no brass, pr
phenolic wear parts in the
cylinder
Yes
Remarks
10
The cylinder shall be comprised
only of nitride steel and seal
kit
The seals shall be U-cup type,
positioned in the gland nut as
a rod seal to wipe against the
OD of the tube passing through
it
As the cylinder retracts,
foreign materials will be
removed by means of a wiper,
also located in the gland nut,
and the tu~e will be surrounded
by oil below the seal
An outer cover shall enclose
the cylinder while not in use
Throuqh means of an oscillating
collar near bottom of the
cover, the body can be offset 5
to 7 degrees from side to side
without means for lifting the
body at the bottom which will
increase stability and
eliminate the need for a dog
house
The cylinder shall mount the
largest section at the bottom
Spinner Assembly
Shall be body mounted ( No
Truck Chassis Mount)
Shall be easily removed without
tools to allow access to pintle
hook
Shall he body may be raised
with spinner in place (spinner
to remain level)
Shall be 10" diameter
polyurethane spinner disc
Shall be 4'-40' spread pattern
Yes
X
11
Remarks
Liquid Calcium Chloride S~s2em
Manufacturer - Swenson
Model - LSSE
Drive System
Shall consist of a 12 Volt DC
motor pump combination.
Pump
Shall be three chamber
diaphragm type with internal
circuit breaker.
Pump seal shall consist of
vlton/santoprene combination.
Pump shall be rated at 3.2 g.
p.m.
Pump housing shalb be
polypropylene.
Spray Reservoirs
Shall be fabricate4 of 10 gauge
304 grade stainless steel.
Calcium chloride tank shall
hold not less than 60 gallon.
Shall be confihured so as to
mount between cab and body
headsheet.
Shall come equippe~ with
replaceable line screen
atrainer, shut-off valves and
mounting hardware.
Controls
Shall be in cab mounted.
Shall provide immediate on/off
capability.
Shall provide a power on
indicator light (green).
Shall provide a system iow
pressure indicator (red).
Yes
No
Remarks
12
Shall have a variable speed
control for increased or
decreased saturation of
material.
Shall have back-lit control
dial.
Nozzles
Shall be (2) brass, equipped
with cores, discs and mounting
hardware.
Hydraulics
Pump-
Shall he Dana Model P16-200
rated 17 G.P.M. @ 1000 RPM
Shall be crankshaft driven
clutch controlled
Clutch -
Shall he Warner Electric Model
1415-1
Driveline-
Shall be Component Technologies
Model FD-13816 solid driveline
assembly
Shall consist of Series 1310
end yokes
Shall be capable of 1BO ft.
lbs. of torque
Shall have 1 3/8" diameter
solid shaft
Filter-
Shall be Gresen Model FSP 212,
return line
Tank-
Shall have a capacity
less than 35 gallons
of not
Shall be configured so as to
mount between cab and body
Yes
No
Remarks
13
Control Valve-
Shall he Gresen Model
Shall feature
section
power-beyond
[n-Cab Controls-
Dump Body Controls-
Shall be Component Technology
Model WSA 1 custom remote
console
Shall utilize mores type cables
to control plow power up, power
down, plow left, plow right and
dump body hoist.
Material Spreader Control valve
- shall be Component
Technology Model QDB manual
dual type.
No hydraulic hoses shall be
exposed in the cab.
IV. Coating Specifications
1. Product Description
A. Cab Paint
Manufacturer - Shall he Dupont.
Product Shall be Centari to
match fleet color.
B. Rust Preventive Coating
Manufacturer - Shall be Mathys.
Product - Noxyde.
Product shall be Noxyde,
abrasion resistant, rust
preventive coating
Coating must be one part
acrylic base self priming,
thixotropic semi-paste coating
that contains at least 36%
highly elastic in water
disperse~ polymers
Yes
No
Remarks
14
V.O.C. (Volatile Organic
Compound) shall be 0.01 or less
Coating cannot contain any
lead, organic solvents, or
bitumattic materials or other
hazardous ingredients as
evidenced h~ OS~A Form 174
Material Safety Date Form
Coating must be 100% waterproof
Coating muat be 100% ultra-
violet resistant so as not to
5reakdown as a reeult of long
term exposure to sunlight
Coating must be capable of 200%
elongation so as to completely
prevent cracking due to
expansion and contraction as
well as dimpling resulting from
impacts
Coating must afford excellent
chemical .resistance to acids
alkalit, salts and fuels
Coating must be self-
extinguishing.
Coating must dry to a smooth
texture
Coating dry film thlcknesa
shall be 14 mil
Coating samples wet and dry
shall he submitted for
evaluation at the time of the
bid
2. Technical
S~ecifications
Performance
Coatings offered shall have
been tested in the following
areas
Yes
No
Remarks
15
Results shall be the minimum
acceptable to the Town
Test documentation must be
available upon request
Specific Gravity:
Not less than 1.28
Solids by weight:
Not less than 57%
Spread Rate:
400 grams p/sq. meter, per coat
at not less than 13 mils
Dry time:
30 minutes at 70 degrees F. and
50% relative humidity
Cure Time:
48-72 hours after fin$i.coat
Application Temperature:
Not less than 45 ~egrees
substrate
on
Primer:
33 diluted ~oxyde
Elasticity:
200%
Water Tightness:
14 mits, waterproof
Hardness:
Shore "A" hardness 70
Vapor Permeability:
5.5 grams of vapor
meter per 24 hours
p/1 sq.
Fire Resistance:
Self-extinguishing
High Temperature Stability:
Unaffecte~ by temperatures of
250 degrees F
Yes
Y,
NO
Remarks
16
Salt Spray Test:
100~ resistant
Aginff and A~hesion:
Unaffected after 800 hours of
testiag from 60 degrees C. to
minus 20 degrees C. with rain,
frost, UV light and humidity
Sulfur Dioxide Resistance:
Resistant of hot h~mid
atmosphere of 7~ concentration
of sulfur dioxide
Ozone Resistance:
Unaffected By an environment
contaiaing 1 ppm ozone for 30
days
Hot Water Immersion:
Unaffected after 1,000 hours
immersion ia 100 degrees F.
water
Yes
Impact Resistance:
90 Newtons, no damage
Alkalis Resistance:
Resists 100~ agaiast sodium
hydroxide at ph 14
3. Areas to be Coated
A. DuPont Centari - Cab ~
complete
B. Noxyde - Dump Body, chassis
rail, exterior to match fleet
color.
Areas to be coated shall be:
Dump Body and underside
WITH THE TRADE-IN OF:
One (1) Prime Mover Steer Skid Loader
s/n #711180 (year unknown)
One (1) 275 Hustler
s/n #7239700 (year unknown)
Both items maybe inspected at
by appointmemt 785-3140
the Southold
No Remarks
Town Highway Yard
17
VI. Vendor ~ualificatinns
Vendor must be a factory authorized dealer for the Spreader
combination Dump Body / and Protective Coating being offered
Vendor must operate a full service facility and make that facility
available upon request.
Vendor must possess all equipment necessary to install and maintain
all equipment specified
In order to qualify for warranty, vendor must be a certified
applicator for the abrasion resistant/rust preventive coating
offered, at the time of the bid
Vendor must submit current certificate of completion of a factory
sponsored coating expertise seminar
Vendor must have a minimum two (2) years experience with the
abrasion resistant/rust.preYentive system being offered
Vendor must have sufficient experience to have completed a minimum
of seventy five (75) equipment applications using abrasion
resistant/rust preventive system being offered. Names and
telephone numbers of references must be provided upon request
Vendor must submit wet and dry coating samples for approval at the
time of the bid
Vendor must supply OSHA From 174, Material Safety Data Sheet at
time of the bid.
~8
VII. Manufacturer'~ Re~ulrement$
The manufacturer shall provide standardized factory maintenance and
repair manual for the unit ~uppI~e4
The manufacturer's Statement of Product Warranty shall be supplied
The manufacturer shall provide a 60 day delivery
VIII. Submittals
Vendor shall submit the followfng at the time of the bid
Product Specification~
Product Brochures
Product Manuals
Product Warranties
Coating Samples
OSHA Material Safety Data Sheet
20
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at
by the bidder 'in'dependently and has been submitted without collusion
with any other vendor of materials, supplies or equipment of the type
described in the invitation for bids, and the contents of this bid have
not been communicated by the bidder, nor, to its best knowledge and
belief, by any of its employees or agents, to any person not an employee
or agent of the bidder or its surety on any bond furnished herewith
prior to the official opening of the bid.
(Corporate Title)
(if any)
Bid on DUMP 8ODY/SPREADER
RAYMOND L. JACOBS
Superintendent
Highway Department
Town of Southold
Peconic Lane
Peconic, N,Y. 11958
(516) 765-3140
(516) 734-5211
FAX (516) 765-1750
Judith:
As per Ray Jacobs please remove page 17 and replace
with the new page 17.
100~ resistant
Yes
Aqing and Adhesion:
Unaffected after 808 hours of
testing from 68 degrees C. to
minus 20 degrees C. with rain,
frost, UV light and humidity
Sulfur D/oxide Resistance:
Resistant of hot humid
atmosphere of 7~ concentration
of sulfur dioxide
Ozone Resistance:
Unaffected by an environment
co~taining I ppm ozone for 30
days
Hot Water Immersion:
Unaffected after 1,800 hours
immersion in 100 degrees
water
Impact Resistance:
90 Newtons, no damage
Al~lis Resistance:
Resists 100~ against
hydroxide at ph 14
3. Areas to be Coated
A. DuPont Centari
complete
- Cab
B. Noxyde - Dump body, chassis
rail, exterior to match fleet
color.
Areas to be coated shall be:
Dump Body and underside
WITH THE TRADE-IN OF:
One (1) Prime Mover Steer Skid Loader
s/n #711160 (year unknown)
One (1) 275 Hustler
s/n #7239700 (year unknown)
Both items maybe inspected at the Southold
by appointmemt 765-3140
No Remarks
Town Highway Yard
17
LEGAL NOTICE
NOTICE TO BIDDERS
NOT~ IS HEREBY GIVEN, in
accordance with the lxovisiorm of
Section 103 of the General Municipal
Law, lhat sealed bids ate sought and
req~ for one (1) Swenson
APB Combination Dump
Sl~a~r, or equal, Mounled on a Tount-
turned Cab an~ Chassis. Specifi
m~y be obtained at the Offic~ ~ tbe
Town C~erk, Town of So~thold, Town
lbtl, 53095 ~ Road, Soutbeld, New
Yc~k 11~71, upon payment of a ~
refundable fee of $10.00.
The sealed bids, togetker w/& a
Non-Collusive Bid Ceflificatc
honk draf~ or ccflified check in tbe
mnoum of $100.00, will be received by
the Town CJerk, at the So.hold
Hall, $30~5 Main Road, Southokl,
April 10, 1997, at which time they
be ~ned and ~cl aloud in I~
The Town Board of the Town M'
S~ld reserves the fight ~ reject any
and nil bids and waive any and n#
infonuality in any bid should it be
decn~ in thc best interest of the Town
of Somhold to do so.
All bids must be alBned and sealed
in envelopes plainly marked "Bid on
Dump Body/Spreader", nnd submittal
to the Office of the Town Clerk. The
bid price shall not include any tax, fed-
eral, sLMe, or local, frown which the
Town of Sm~ is exempt
Dated: March 18, 1997,
JUDITH T. T~Y
8911-~TM27
STATE OF NEW~ORK)
) SS:
C~~S~.~r=~v~= ~r~ of Mattituck, in
said County, being duly sworn, says that he/she
is Principal Clerk of THE SUFFOLK TIMES, a
Weekly Newspaper, published at Mattituck, in
the Town of Southold, County of Suffolk and
State of New York, and that the Notice of which
the annexed is a printed copy, has been regular-
ly published in said Newspaper once each week
for [ weeks slic. cessi.vely, c~ommencing on
the ~-ff~ .day of ~[ r( ~'~19 ~_~.
Principal Clerk
Sworn, to before me this., ~O~c~-
NOT~Y PUBLIC, STATE OF N~
NO. 52~55242, SUFFOLK COUN~
~MMI~ION ~PIRES AUGUST
STATE OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
JUDITH T. TERRY, Town Clerk of the Town of Southold, New York,
being duly sworn, says that on the 19th day of March 1997,
she affixed a notice of which the annexed printed notice is a true copy,
in a proper and substantial manner, in a most public place in the Town
of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin
Board, Southold Town Hall, Main Road, Southold, New York 11971.
Legal Notice, Notice to Bidders, Dump
Department. Bid opening: 11:00 A.M.,
Southold Town Clerk's Office.
Body/Spreader for Highway
Thursday, April 10, 1997,
Sworn to before me this
19th day of March 1997.
Notary Public
Judith T. Terry
Southold Town Clerk
LINDA J. C .r~PER
Notary Public, State of N~w York
No. 4822563. Sef~elk ~o~n~ ~.
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of
Section 103 of the General Municipal Law, that sealed bids are sought and
requested for one ( 1 ) Swenson Model APB Combination Dump
Body/Spreader, or equal, Mounted on a Town-owned Cab and Chassis.
Speciations may be obtained at the Office of the Town Clerk, Town of
Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon
payment of a non-refundable fee of $10.00.
The sealed bids, together with a Non-Collusive Bid Certificate and
bank draft or certified check in the amount of $100.00, will be received
by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold,
New York, until 11:00 A.M., Thursday, April 10, 1997, at which time they
will be opened and read aloud in public. The Town Board of the Town
of Southold reserves the right to reject any and all bids and waive any
and all informality in any bid should it be deemed in the best interest of
the Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid
on Dump Body/Spreader", and submitted to the Office of the Town Clerk.
The bid price shall not include any tax, federal, state, or local, from which
the Town of Southold is exempt.
Dated: March 18, 1997.
JUDITH T. TERRY
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON MARCH 27, 1997, AND FORWARD ONE (1) AFFIDAVIT
OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, PO
BOX 1179, SOUTHOLD, N.Y. 11971.
Copies to the following:
The Suffolk Times
Town Board Members
Town Attorney
Superintendent of Highways Jacobs
Dodge Reports
Brown's Letters
Burrelle's Information Services
Town Clerk's Bulletin Board
RAYMOND L. JACO~)S
Superintendent
Highway Department
Town of Southold
Peconic Lane
Peconic, N.Y. 11958
(516) 765-3140
(516) 734-5211
FAX (516) 765-i750
SPECIFICATIONS
SWENSON MODEL
MOUNTED ON
FOR
APB COMBINATION DUMP BODY/SPREADER
(OR EQUAL)
A TOWN OWNED CAB AND CHASSIS
I. Intent
II. Scope of Work
III. Technical Specifications
IV. Coating Specification
V. Vendor Qualifications
vi. Manufacturer Requirements
VII. Submittals
2
I. Intent
It is the intent of this document to describe the refurbishment of
a Town owned International cab/chassis and to retrofit same
complete with Swenson Model APB combination Dump Body/ Material
Spreader and Component Technology Hydraulic System.
The dump body underside shall be coated in Noxyde rust preventive
abrasion resistant coating. Chassis shall be coated in Ziebart Rust
Proof.
The successful Bidder shall deliver back to the Town of Southold
the unit in complete working order, which meets or exceeds the
various specifications and requirements described herein.
All components in this system shall be of domestic manufacture.
In addition, the items listed below shall be considered as part and
parcel to the bid and the property .of the Town of $outhold.
1. Specifications - for the purpose of evaluation each vendor shall
at the time of the bi~ submit two (2) copies of the technical
description of components he/she proposes to furnish. Said
representations should be sufficiently detailed so as to address
this bid on an item by item basis. Specifications submitted by
vendors shall be instrumental in substantiating compliance with
this bid.
2. Brochures - for the purpose of evaluation each vendor shall at
the time of the bid submit two (2) copies of manufacturers color
brochure~ depicting current production model, by means of
photograph, of the unit and components he/she proposes to furnish.
(Xerox, Fax copy, or Artist sketch act acceptable.) Brochures
should be sufficiently details so as to clearly illustrate general
arrangement and fabrication of the chassis, dump body, hoist,
snowplow hitch, hydraulic system, coating system, and tarp system.
3. Coating Samples - for the purpose of evaluation each vendor
shall at the time of the bid submit both wet and dry sample of the
rust preventive, abrasion resistant coating he/she proposes to
furnish.
All vendors shall be obliged to respond to each item of this
specification in the compliance column provided for this purpose
Submission of detailed specification shall not be con~trued as
fulfillment of the item by item response requirement
Failure on the part of any bidder to comply with each of the
aforementioned mandatory requirements, may result in the rejection
of bls or her bid.
3
In the event an alternate combination dump body/spreader and or
hydraulic system is hid, the Town reserves the right to request a
demonstration within 10 days of notification. Demonstration will
be conducted within the Town of Southold, free ~f charge. Failure
on the part of any vendor to comply with request for demonstration
may result in disqualification of his/her hid.
Delivery may he a faotor of prime importance in the award of this
bid. Vendors must state best guaranteed delivery date in days.
Failure to do so may result in disqualification of bid.
4
Scope of Work
Shall consist of all repairs structural and cosmetic required to
restore the existing chassis/cab to a condition acceptable for the
application of paint.
Before finish paint is applied, the entire cab shall be properly
cleaned, prepared and given (1) coat of a suitable primer.
The cab shall then be sprayed with (2) coats of Dupont Centari to
match fleet colors.
5
III. Technical Specification
Dump Body/Material Spreader
Manufacturer - Swenson
Model - A.P.B.
Capacity - 5.0 - 7.0 cu. yds.
Dimensions
Body Length - 108" outside
Body Width - 84" outside
Side height - 28" high
Tailgate height - 38" high
Required C/A - 84"
Underetructure:
Longitud~nals -
Shall be 1/4" formed channel
members with 12 1/2" overall
section height, spaced 34"
apart (outside dimension)
Chaff Strip- Shall be 3"x3/8",
replaceable, secured to top
flange of chassis rail.
Outside Cross Supports-
Shall be 4" I-Beam on 12"
centers
Inside Cross Supports-
Shall be 7 gauge flange formed
steel dimensions stacked ~ouble
on 12" centers between
lonqitudinals
Floor shall be 1/4" steel with
formed 45 degree x 4" corner
bracing at sides
Shall be formed so as to
completel~ cover and protect
the conveyor chain links
Compliance
Yes No
Remarks
6
There shall be 7
formed steel
reinforcing
longitudinals
gauge flange
supports
floor to
There shall be 7 gauge
triangular gussets reinforcing
floor supports to rub rails
Si~e~ and Head,beet
Sides
Shall be 7 gauge formed steel.
Top rail
Shall be boxed design, 7 gauge
steel
Bottom (Rub) Rail
Shall be 7 gauge formed steel
and measure not less ~han 5
5/8"x14/34"
Shall be integrally welded to
rear skirt
Vertical Side Supports
In addition to the rear corner
posts, there shall be not less
than (3) tapered side supports
per side
Each side support shall be
channel formed, 6" wide, 12
gauge steel
Cabshield
There shall be a 1/2 cab shield
Headsheet
Shall be 7 gauge formed steel
sloped (vertical head sheet not
acceptable)
Shall be reinforced by means of
(2) two 7 gauge gusset supports
and two horizonal box members
Side Board Pockets
Shall be ? gauge x 21/2 wide
Yes
No
Remarks
Rear Skirt
Shall be 12" high,
formed and full width
flanqe
Shall provide unobstructed
access to the rear conveyor
~earings and sprockets for ease
of maintenance
Shall be double acting
Tailgate
Tailgate sheet shall he Y gauge
with fully boned outer edges of
7 gauge formed steel
Shall possess not less than 5
reinforcement panels
Horizontal support members
(midline Brace & Bottom Rail)
shall be of dirt shedder-desiqn
Top Hinges
Shall be double
ll/4" thick
sheer type
Latch Mechanimm
Shall he over-center lever
release type with heavy-duty
flame cut latch
Spreader Chains
Shall be 5/16" proof coil
Yes
Remarks
Material Feedqate
Shall be horizontally revolving
type
Shall have an opening of not
less than 91/2" x 32"
Shall be fabricated of 7 gauge
steel
Shall be adequately reinforced
to with stand the riqors of
snow control and material
delivery operation~
In the fully opened position
position the feedgate shall he
flush to the inside of the
tailgates
The feedgate shall extend into
the body, there by preventing
granular material from escaping
the body in the parlously open
position
Shall be desiqned to as to
allow the complete range of
movement in a single arch
Units which require the use of
a "tailgate doghouse" in
addition to ( or in conjunction
with) a material feedgate are
not acceptable
Feed rate shall be adjusted by
means of positive positioning
pin for accurately controlled
spreading
Conveyor
Shall be not less than 34" wide
Shall he 2" diameter drive and
idler shaft
Shall have 8 tooth sprockets
Shall have 2" diameter bore
relubricatable flange mounted
ball bearings units (4)
Shall be asphalt
rated belt-over
self-cleaning pintle
chain
style
Conveyor flight bars shall be
3/8"xl 1/l" flat bars welded to
every other llnk
Shall have 1" diameter threaded
slack adjusters with a minimum
Yes
No
Remarks
of 4" of travel
Conveyor floor and roll-over
nose piece shall be 7 gauge
Shall be driven by means of
torque-arm mounted low
speed/high torque hydraulic
motor directly coupled to the
conveyor shaft. (Gear box
driven not acceptable)
Conveyor Cover
Shall be fabricated
1/4"steel
of
Shall secure by means of (2)
bolts at the rear of the bod~
Telescopic Cylinder
Shall he warranted a minimum of
two years
All tubing used in the
manufacture of this cylinder
shall be honed D.O.M. tubing
and must have the corresponding
mill spec sheets from the run
under which it was produced.
After machining, the tubas and
glands shall be submerged in a
liquid salt bath nitriding
process, polished, and
submerged a second time to
enhance the mechanical
properties of the tubing
The nltrlde tubes shall have
ten times the corrosion
resistance of hard chrome
plating, twice the fatigue
streagth of untreated carbon
steel tubing, and Rockwell
hardness of C60-C65
For simplicity and longevity
there shall be no brass, pr
phenolic wear parts in the
cylinder
Yes
No
Remarks
10
The cylinder shall be comprised
only of nitride steel and seal
kit
The seals shall be U-cup type,
positioned in the gland nut as
a rod seal to wipe against the
OD of the tube passing through
it
As the cylinder retracts,
foreign materials will he
removed by means of a wiper,
also located in the gland nut,
and the tube will be surrounded
by oil below the seal
An outer cover shall enclose
the cylinder while not in use
Through means of an oscillating
collar near bottom of the
cover, the body can be offset 5
to 7 degrees from s~de to side
without means for lifting the
body at the bottom which will
increase stability and
eliminate the need for a dog
house
The cylinder shall mount the
largest seotion at the bottom
Spinner Assembly
Shall be body motu~ted ( No
Truck Chassis Mount)
Shall be easily removed without
tools to allow access to plntle
hook
Shall be body may be raised
with spinner in place (spinner
to remain level)
Shall be 20" diameter
polyurethane spinner disc
Shall be 4'-40' spread pattern
Yes
11
Remarks
Liquid Calcium Chlorid~ System
Manufacturer - Swenson
Model - LSSE
Drive System
Shall consist of a 12 Volt DC
motor pump combination.
Pump
Shall be three chamber
diaphragm type with internal
circuit breaker.
Pump seal shall consist of
vlton/santoprene combination.
Pump shall be rated at 3.2 g.
p.m.
Pump housing shalb be
polypropylene.
Spray Reservoirs
Shall be fabricated of 10 gauge
304 grade stain/ess steel.
Calcium chloride tank shall
hold not less than 60 gallon,
Shall be confihured so as to
mount between cab and body
headsheet.
Shall come equipped with
replaceable line screen
strainer, shut-off valves and
mounting hardware.
Controls
Shall be in cab mounted.
Shall provide immediate on/off
capability.
Shall provide a power on
indicator light (green).
Shall provide a system low
pressure indicator (red).
Yes
No
Remarks
12
Shall have a variable speed
control for increased or
decreased saturation of
material.
Shall have back-lit control
dial,
Nozzles
Shall be (2} brass, equipped
with cores, dlmcs and mounting
hardware.
Hydraulics
Pump-
Shall be Dana Model P16-200
rated 17 G.P.M. @ 1000 RPM
Shall be crankshaft driven
clutch controlled
Clutch -
Shall be Warner Electric Model
1415-I
Driveline-
Shall be Component Technoloqie~
Model FD-13816 solid driveline
assembly
Shall consist of Series 1310
end yokes
Shall be capable of 130 ft.
lbs. of torque
Shall have 1 3/8" diameter
solid shaft
Filter-
Shall be Gresen Model FSP 212,
return line
Tank-
Shall have a capacity of
less than 35 gallons
not
Shall be configured so as to
mount between cab and body
Yes
No
Remarks
13
Control Valve-
Shall be Gresen Model 2SP
Shall feature
section
power-beyond
In-Cab Controls-
Dump Body Controls-
Shall be Component Technology
Model WSA 1 custom remote
console
Shall utilize mores type cables
to control plow power up, power
down, plow left, plow right and
dump body hoist.
Material Spreader Control valve
- shall be Component
Technoloqy Model QDB manual
dual type.
No hydraulic hoses shall be
exposed in the cab.
IV. Coating Specifications
1. Product Description
A. Cab Paint
Manufacturer - Shall be Dupont.~
Product - Shall be Centari to
match fleet color.
B. Rust Preventive Coating
Manufacturer - Shall be Mathys.
Product - Noxyde.
Product shall ' be Noxyde,
abrasion resistant, rust
preventive coating
Coating must be one part
acrylic base self priming,
thixotropic semi-paste coating
that contains at least 36%
highly elastic in water
dispersed polymers
Yes
No
Remarks
14
V.O.C. (Volatile Organic
Compound) shall be 0.01 or less
Coating cannot contain any
lead, organio solvents, or
hitumastic materials or other
hazardous ingredients as
evidenced by OSHA Form 174
Material Safety Date Form
Coating must be 100% waterproof
Coating must be 100% ultra-
violet resistant so as not to
breakdown as a result of long
term exposure to sunlight
Coating must be capable of 200%
elongation so as to completely
prevent cracking due to
expansion and contraction as
well as dimpling resulting from
impacts
Coating
chemical
alkalis,
must afford excellent
resistance to acids
salts and fuels
Coatlnq must he self-
extinguishing.
Coating must dry to a smooth
texture
Coating dry film thickness
shall he 14 mi/
Coating samples wet and dry
shall be submitted for
evaluation at the time of the
bid
2. Technical
Specifications
Performance
Coatings offered shall have
been tested in the following
Yes
No
Remarks
15
Results shall be the minimum
acceptable to the Town
Test documentation must be
available upon request
Specific Gravity:
Not less than 1.28
Solids by weight:
Not less than 57~
Spread Rate:
400 grams p/sq. meter, per coat
at not less than 13 mils
Dry time:
30 minutes at 70 degrees F. and
50~ relative humidity
Cure Time:
48-72 hours after final.coat
Application Temperature:
Not less than 45 degrees
substrata
on
Primer:
33 diluted Noxyd~
Elasticity:
2004
Water Tightness:
14 mils, waterproof
Hardness:
Shore "A" hardness 70
Vapor Permeability:
5.5 grams of vapor
meter per 24 hours
p/1 sq.
Fire Resistance:
Self-extinguishing
High Temperature Stability:
Unaffected by temperatures
250 degrees F
of
Yes
Remarks
16
Salt Spray Test:
100~ resistant
Yes
A~fn~ ann Ad/~esion:
Unaffecte~ after 800 hours of
testing from 60 degrees C. to
minus 20 degrees C. with rain.
frost. UV light and humidity
Sulfur Dioxide Resistance:
Resistant of hot humid
atmosphere of ?~ concentration
of ~ulfur dioxide
Ozone Resistance:
Unaffecte~ By an environment
containing I ppm ozone for 3O
days
Hot Water Immersion:
Unaffected after 1,000 hours
immersion in 100 degrees
water
Impact Resistance:
90 Newtons, no damage
Alkalis Resistance:
Resists I00% against
hydroxide at ph I4
sodium
3. Areas to be Coated
A. DuPont Centari Cab
complete
B. Noxyde - Dump body, chassis
rail, exterior to match fleet
color.
Areas to be coated shall be:
Dump body and underside
WITH THE TRADE-IN OF:
One (1) Prime Mover Steer Skid Loader
s/n #711160 (year unknown)
One (1) 275 Hustler
s/n #7239700 (year unknown)
Both items maybe inspected at the
by appointmemt 765-3140
Southold
Remarks
Town Highway Yard
17
VI. Vendor ~ualifications
Vendor must be a factory authorized dealer for the Spreader
combination Dump Body / and Protective Coating being offered
Vendor must operate a full service facility and make that facility
available upon request.
Vendor must possess all equipment necessary to install and maintain
all equipment specified
In order to qualify for warranty, vendor must be a certified
applicator for the abrasion resistant/rust preventive c0atinq
offered, at the time of the bid
Vendor must submit current certificate of completion of a factory
sponsored coating expertise seminar
Vendor must have a minimum two (2) years experience with the
abrasion resistant/rust.preventive system being offered
Vendor must have sufficient experience to have completed a minimum
of seventy five (75) equipment applications using abrasion
resistant/rust preventive system being offered. Names and
telephone numbers of references must be provided upon request
Vendor must submit wet and dry coating samples for approval at the
time of the bid
Vendor must supply OSHA From 174, Material Safety Data Sheet at
time of the bid.
18
VII. Manufacturer's Requirements
The manufacturer ~hall provide standardized factory maintenance and
repair manual for the unit supplied
The manufacturer's Statement of Product Warranty shall be supplied
The manufacturer shall provide a 60 day delivery
19
VIII. Submittals
Vendor shall submit the following at the time of the bid
Product Specifications
Product Brochures
Product Manuals
Product Warranties
Coating Samples
OSRA Material Safety Data Sheet
20
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at
by the bidder'in'dependently and has been submitted without collusion
with any other vendor of materials, supplies or equipment of the type
described in the invitation for bids, and the contents of this bid have
not been communicated by the bidder, nor, to its best knowledge and
belief, by any of its employees or agents, to any person not an employee
or agent of the bidder or its surety on any bond furnished herewith
prior to the official opening of the bid.
[Signed)
(Corporate Title)
(if any)
Bid on DUMP BODY/SPREADER
JUDITH T. TEH~tY
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-1823
Telephone (516) 765-1800
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE
SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON MARCH 18. 1997:
RESOLVED that the Town Board of the Town of Southold hereOy authorizes
and directs the Town Clerk to advertise for bids for the purchase of a
combination dump body/spreader, mounted on a Town owned cab and
chassis, for the Highway Department.
Judith T. Terry
Southold Town Clerk
March 19, 1997
RA~MOND L. JACOBS
Superintendent
Highway Department
Town of Southold
Pec°nic Lane
Peconic, N.~. 11958
MAR 1 0 1997
RESOLUTION B~:
Tel.
Fax.
(516)
(516)
(516)
765-3140
724-5211
765-1750
SECONDED B~:
RESOLVED: That the town board of the Town
of Southold hereby authorizes the Town Clerk
to advertise for bids for the Superintendent
of Highways for the purchase of:
COMBINATION DUMP BODY/SPREADER,
MOUNTED ON A TOWN OWNED CAB AND
OR EQUAL
CHASSIS
VOTE OF THE TONN BOARD
Supervisor Jean W.'Cochran (Yes) (No)
Councilman William D. Moore (Yes) (No)
Councilwoman Alice J. Hussie (Yes) (No)
Counci/~nan Joseph L. Townsend, Jr. (Yes) (No)
Councilwoman Ruth D. Oliva (Yes) (No)
Justice Louisa P. Evans (Yes) (No)
Town Clerk, Town of Southold
Dated:MARCH 18, 1997