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HomeMy WebLinkAboutHousehold Haz Waste RemovalGREGORY F. YAKABOSKI TOWN ATTORNEY JEAN W. COCHRAN Supervisor Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Telephone (516) 765-1889 Fax (516) 765-1823 Scxd~d To,~ ~1: OFFICE OF THE TOWN ATTORNEY TOWN OF SOUTHOLD MEMORANDUM TO: FROM: DATE: RE: ELIZABETH A. NEVILLE, TOWN CLERK GREGORY F. YAKABOSKI, ESQ., TOWN ATTORNEY FEBRUARY 25, 1999 BID FOR REMOVAL & DISPOSAL OF HOUSEHOLD HAZARDOUS WASTES Please provide me with a copy of the bid package regarding Northeast Environmental Services, Inc., for the removal and disposal of household hazardous wastes from the Town Collection Center for the year 1999. Thanks. GFY:ck Att. BID PROPOSAL REMOVAL AND DISPOSAL OF HOUSEHOLD HAZARDOUS WASTES FROM THE SOUTI~OLD TOWN COLLECTION CENTER FOR CALENDAR YEAR 199-~ CHEMICAL POLLUTION CONTROL. TNC.. BIDDER'S NAME 120 SOUTH FOURTH STREET ADDRESS BAY SHORE NY 11706 CiTY SLATE ZIP 516-586-0333 T~L~PHONE (COLLECT) TO THE TOWN OF $OUTHOLO: In compliance with your edYertisement for bids to be opened at 10:00 A.M., Thursday., November 6, 1998,. and subject to all conditions thereof, the undersigned hereby proposes' to furnish and deliver the supplies and/or services itemized in this proposal in accordance with the Notice to Bidders. General Information, Conditions and Specifications contained herein for the following prices: CHEMICAL WASTE HAULER ITEM A. DESCRIPTION HHW Training - Courses in methods for identifying, handling, separating, and storing the various types of household hazardous wastes that are brought in by the residents. Must also include instruction on how to handle emergency situations and the use of the appropriate equipment to resolve any threatening condition. {Must meet state and federal guidelines; equivalent to OSHA 29 CFR 19.10 and selected sections~. Per man/day of trainers time - 8 hour update training: Per men/day of trainer's time 40 hour training: Equipment Inventory - (see Ill{C) in Statement of Intent and Specifications): Removal of Drums - prlr. e per fifty-five gallon drum of each of the following collected wastes: a) Price per fifty-five 9allan drum of collected flammable liquids: b} price per fifty-fiVe gallon drum of other ~;ollected flammable solids: c) d) price per fifty-five gallon drum of collected poison liquid: price per fifty-five gallon drum of collected poison solid: PRICE $ 150.00/NAN/DAY $ NO CHARGE ]7s 00 175.00 425.00 425.00 Page 2 - Hazardous Wastes - Proposal e} price per fifty-five gatton drum of collected combustible liquid: price per fifty-five gallon drum of collected acid liquid: g) price per fifty-five gallon drum of collected alkaline liquid: h) price .per fifty-five gallon drum of collected corrosive solid: i) price per fifty-five gatt~o~ drum of; call,ac{ed' oxidizers: j} price per fifty-five gallon drum of collected aerosols: kJ price per fifty-five gallon drum of collected ORM-A wastes: I} price per fifty-five gallon drum of collected environmentally hazardous solid - household batteries: m} price per fifty-five gallon drum of collected environmentally hazardous liquid anti-freeze: n} price per fifty-five gallon drum of collected non-regulated HHW: Operational Review - [see i I | (D~ of Statement of Intent and c-pacifications: Supplying empty replacement drums (in $ per drum): This is a one ([1) year contract, January 1, 1999 through ~ 999. This bid proposal, as presented, shall be returned in tact. 75.00 150.00 75.00 160,00 230.00 230.00 75.00 190.00 98,00 $ 180.oo December 31, SUBMI/~'~D BY: PAUL KEELER Name Sign'~ture FACILITY MANAGER Tkle Page 3 - Haz~.~c~ous Wastes -Proposai NON-COLLUSIVE BID C£RTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other Yendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have ~ot been communicated by the bidder, nor. to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the officla! opening of the bid. PAUL KEELER (Corporate Tttlel (if any) FACILITY MANAGER Bid on DISPOSAL OF HAZARDOUS WASTES- 1999 $OUT~OL~ CL~RI{ BID PROPOSAL REMOVAL AND DISPOF~L OF HOUSEHOLD HAZARDOUS WASTES FROM TI~ ~OUTHOLD TO~/H COLLECTION CENTER FOR CALENDAR YEAR 199~ BIDDER S ~IAME A~DR~SS, ZiP TO THE TONN OF SOUTHOLD: ~¢j~l~ience with your advertisement for bids to be opened at ill:a0 A.M., ,, ~ G, 199&. and subject to all conditions thereof, the undersigned hereby proposes' to' furnish and deliver the supplies and/or servlce~ It~alsed In this proposal in accordance with the Notice to Bidders, General Infoematlen~ Conditions and Speclflcatlons contained heraln for the following pgicee: CHEMICAL WASTE HAULER ITB/ DESCRIPTION PRICE HHtl/ Training - Courses in methods for kkntifylng, handling, separating, and storing the vartuu, types of household hazardous wuta~ l~tat ere brought in by the residents. MUM Illeo Include instruction on how to handle eatergeney elations and the use of the three'- lngal~aro?mlrl~te equipment to resolve any condition. (Must meet state and I~l guidelines; equivalent to OSHA 29 CFR 1~.1a end ~dectecl sections). Per man/day of t~lnera time -II hour update training: Per menlda¥ of tralneHs time - q0 hour t~lnlng: Equ~t Ihv~ntory - (see Ill(C) in Statement of Intont and Sl~clflcotlons): C. Remuvel of Orulne - price per fifty-five gallon drum of ceoh of the following collected wastes; per fifty-five gallon drum of collected 'flm~mbie liquids: b) price per fifty-five gallon drum of other collected flammable solids: S~. · C) price per fifty-five gallon drum of collected pel~en liquid; d) price per fifty-five gallon drum of collected ~D 1~:00 FAZ $16 ?els el4S SOUTHOLD Page 2 - Oedou~, Wastes - Proposal e) pr~e per fifty-five gallon drum of collected ~tbuetlble liquid = f) price per fifty-five gallon drum of collected acid liquid: g) prk~ pet' fifty-five gallon drum of collected all. line liquid: h) price per fll'ty-flve gallon drum of collected ~roglve ~olld: J) prk~ per fifty-fiVe galilee drum ~idJ~eri: J) ~ ~ fl~y-flve gallon d~um of collected Prl~ ~r fl~y-flve gallon d~um of prl~ ~r fl~-flve gallon drum of ~Uected ~vi~lly hazardous ~lid - household ~t~rles: m) p~ ~r fl~y-flve gallon d~um of ~llected ~lmmn~lly hazardous liquid fl) pr~ ~r fl~y-flve gallon drum of ~llect~ ~-~ulat~ HHW: E. O~mt~l R~IeW - {s~ HI{D) of Statement F. ~yJ~ m~ replacement drums (in $ per This I~a ~ [I) y~r mntract, January 1, 199~ through 199~. Thle bid p~l. es p~, shall be returned In tact. L~TTED BY: /I/I ~gnatura ..... ,~ NON-(:I~,U~$1VE ~iID CERTIFICATE b~ t~ ~r ~h~ ~d ~s b..n s~bml~d wl~ ~l~fl with any ~r ~'~ el~lll, tuppllel or ~ul~lat ~ ~ ~ ~rlbe~ in ~a Iflv[~lefl br ~dS~ end the ~n~n~ ~ this bM ~ ~ b~n af I~ ~Wl'or Igentl, ~ ~ny par~on fiat an ~10~ er ~ ~ the opening ~ ~ Bid on ~IlI~OIA~ Or HAZARDOUS WASTES ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765 1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON FEBRUARY 2. 1999: RESOLVED the bid of Disposal of Household Hazardous Wastes from the Southold Center for the Calendar Year 1999, all in accordance specifications. that the Town Board of the Town of Southold hereby accepts Northeast Environmental Services, Inc. for the Removal and Town Collection with the bid Southold Town Clerk February 2, 1999 JAMES BUNCHUCK SOLID WASTE COORDINATOR RECEIVED ,JAN ~ 7 1999 SOUTHOLD TOWN SOLID WASTE DISTRICT P.O. Box 962 Cutchogue, New York 11935 Tel: (516) 734-7685 Fax: (516) 734-7976 January 27, 1999 MEMORANDUM TO: Betty Neville FROM: ~im Bunchuck SUBJECT: Household Hazardous Waste Contract Please schedule a resolution as follows for the February 2 Town Board meeting: · To accept the bid of ERD Waste Corp., Smithtown, NY for HousehoMHazardous Waste Services for the Solid Waste District for calendar year 1999. BID PROPOSAL REMOVAL AND DISPOSAL OF HOUSEHOLD HAZARDOUS WASTES FROM THE SOUTHOLD TOWN COLLECTION CENTER FOR CALENDAR YEAR 1999 BIDDER"S NAME ADDRESS CITY STATE ZIP TELEPHONE (COLLECT) TO THE TOWN OF SOUTHOLD: In compliance with your advertisement for bids to be opened at 10:00 A.M., Thursday, November 6, 1998, and subject to all conditions thereof, the undersigned hereby proposes to furnish and deliver the supplies and/or services itemized in this proposal in accordance with the Notice to Bidders, General Information, Conditions and Specifications contained herein for the following prices: CHEMICAL WASTE HAULER ITEM A. DESCRIPTION HHW Training - Courses in methods for identifying, handling, separating, and storing the various types of household hazardous wastes that are brought in by the residents. Must also include instruction on how to handle emergency situations and the use of the appropriate equipment to resolve any threatening condition. (Must meet state and federal guidelines; equivalent to OSHA 29 CFR 19.10 and selected sections). Per man/day of trainers time - 8 hour update training: Per men/day of trainer's time - 40 hour training: Equipment Inventory (see Ill(C) in Statement of Intent and Specifications): Removal of Drums price per fifty-five gallon drum of each of the following collected wastes: a) Price per fifty-five gallon drum of collected flammable liquids: b) price per fifty-five gallon drum of other collected flammable solids: c) price per fifty-five gallon drum of collected poison liquid: d) price per fifty-five gallon drum of collected poison solid: PRICE $ $ $ $ $ $ $ Page 2 - Haza~ ~s Wastes - Proposal il e) price per fifty-five gallon drum of collected combustible liquid: f) price per fifty-five gallon drum of collected acid liquid: g) price per fifty-five gallon drum of collected alkaline liquid: h) price per fifty-five gallon drum of collected corrosive solid: i) price per fifty-five gallon drum of collected oxidizers: j) price per fifty-five gallon drum of collected aerosols: k) price per fifty-five gallon drum of collected ORM-A wastes: I) price per fifty-five gallon drum of collected environmentally hazardous solid - household batteries: m) price per fifty-five gallon drum of collected environmentally hazardous liquid - anti-freeze: n) price per fifty-five gallon drum of collected non-regulated HHW: Operational Review - (see Ill(D) of Statement of Intent and Specifications: Supplying empty replacement drums (in $ per drum): This is a one (1) year contract, January 1, 1999 through 1999. This bid proposal, as presented, shall be returned in tact. SUBMITTED BY: $ $ $ $ $ $ $ $ $ $ $ $ December 31, Signature Name Title Page 3 - Haz~ Wastes - Proposal NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bic~ have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of tile bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on DISPOSAL OF HAZARDOUS WASTES- 1999 STATEMENT OF INTENT AND SPECIFICATIONS CHEMICAL WASTE HAULER FOR TOWN OF SOUTHOLD PERMANENT HOUSEHOLD HAZARDOUS WASTE STORAGE FACILITY I. INTENT The intent of this bid proposal is to secure one (1) chemical waste hauler contractor to provide services in conjunction with the Permanent Household Hazardous Waste Storage Facility and the corresponding program for the Town of South. Id. II. DEFINITIONS Am Contractor - The chemical waste hauler who is providing the services for the Permanent Household Hazardous Waste Storage Facility (PHHWSF). HHW - The acronym for Household Hazardous Waste and is the term which shall include all pesticides and other chemicals or otherwise harmful or potentially harmful wastes originating only from residential homes as defined in 6 NYCRR Part 366. Such HHW items shall only be accepted from residential generators, not from commercial establishments. PHHWSF The acronym for Permanent Household Hazardous Waste Storage Facility, which is where the HHW will be stored, it is located at the Landfill Site, CR 48, Cutchogue, New York. D. RCRA - The acronym for the Resource Conservation and Recovery Act of 1976 and subsequent amendments and re-authorizations. III. SCOPE HANDLING PROCEDURES AND ASSURANCES. The Contractor shall guarantee to provide all the professional services, including, but not limited to, supervision, labor, equipment and materials necessary to: Revise the existing manual of "Standard Operating Procedures" which will include emergency procedures so that any potential problem regarding a chemical hazard can be quickly and efficiently taken care of. o Inspect and remove the drums of HHW at intervals depend on the rate of collection. Transport and dispose of said drums of HHW to the appropriate hazardous waste treatment, storage, or disposal facility (TSDF) in accordance with all Town, County, NYS-DEC, US Department of Transportation, and US Environmental Protection Agency standards, rules and regulations. Guarantee that ail containers supplied to the PHHWSF and used for packaging and transporting of HHW received are fully in accordance with US Department of Transportation (DOT) regulations governing the transport of hazardous materials. Guarantee to come and pick up all of the filled drums within five (5) working days of being notified by the Town. Guarantee the presence of qualified employees trained in the proper handling at the time of removal of the HHW at the Town's designated site. Provide on or before two (2) weeks prior to the execution of contract, proof of all necessary local, state and federal permits and identification numbers pursuant to the handling, transportation, disposal of HHW. Page 2 - Inte~and Specifications o The a) Contractor shall: Indemnify, save and hold harmless the Town of Southold and any and all individuals present at the PHHWSF from any and all liability for bodily iniury, property damage, and pollution contamination arising directly from the Contractor's activities. b) Provide the Town of Southold with a Certificate of Insurance on or before two (2) weeks prior to execution of contract, which indicates Contractor's insurance coverage for its employees, equipment and all incidents related to handling, transport and disposal of household hazardous wastes in an amount satisfactory to the Town of Southold. c) Be in compliance with the insurance requirements of the Motor Carrier Act of 1980 for the transportation of hazardous wastes (if applicable) and provide the Town with a Certificate of Insurance naming the Town as an additional insured on any policy required by the Act. TRAINING Provide eight (8) hour update training for the Town's existing operators of the facility, and forty (40) hour training for any new operators designated by the Town. Ail training will include the proper procedures for: a) identifying and segregating the in-coming HHW; b) labeling and preparing the drums of HHW for inspection by chemical waste hauler prior to shipment; and c) completing the forms for the corresponding waste collected within the fifty-five gallon storage drums. Training for the Town's personnel shall be provided pursuant to State Department of Labor and Federal OSHA regulations. It shall include the technical procedures for handling all waste that is accepted as well as the proper use of the safety equipment in a manner that is protective of the public health and welfare and the environment. EQUIPMENT INVENTORY The Contractor shall take an inventory of all items and equipment associated with the Town's existing household hazardous waste (S.T.O.P.) program and shall determine if such equipment is adequate to meet current applicable permit and regulatory requirements. inventory shall be taken of items including, but not limited to, all safety and protective equipment, spill control material, necessary signs and notices, hazardous substance lists, and record-keeping forms. The Contractor shall provide additional inventory as needed and requested to meet applicable requirements. ADDITIONAL SPECIFICATIONS The Contractor shall review all operating plans and procedures associated with the Town's existing S.T.O.P. program for compliance with all applicable permit and regulatory requirements, including those requirements that may have been enacted since the Town received its current S.T.O.P. operating permit in June of 1994. The Contractor will inform the Town of any and all revisions to current operating procedures that may be necessary to meet revised permit requirements enacted since the Town received its current S.T.O.P. operating permit. While the Contractor and the Town agree that the Federal Resource Conservation and Recovery Act (RCRA) specifically exempts household waste from classification as a hazardous waste, both parties agree that all HHW accepted by the Contractor pursuant to this program will be handled, transported and disposed of to the extend required of contractors handling HHW from under NYS-DEC as if such waste was classified as hazardous or acutely hazardous waste. Page 3 - Inten ~d Specifications Since the PHHWSF is only for collection of household hazardous waste received from the residents of the Town of Southold and will not be the recipient of any commercial wastes, the facility is exempt from the requirements of the NYS Solid and Hazardous Waste Facility permits pursuant to 6 NYCRR 373-1.1(d)(1)(xvii). All HHW collected shall be manifested as "exempt" wastes on Hazardous Materials Shipping Order Form #8-B1_S-C4 ("red manifests") pursuant to Title 40 CFR Section 261.5. The Contractor shall enter the words "Exempt per 40 CFR 261.5" in the space for "shipper's no.". Duties include the following: 1. Initial preparation of the facility includes supplying: a. twenty empty fifty-five gallon drums; "Standard Operating Procedures" Manual that will give details regarding the proper procedures the operators shall follow in handling all acceptable material; and c. proper forms for compliance with State and Federal regula- tions. 2. RCRA Duties: a. to complete necessary RCRA paperwork for the disposal of the drums. 3. Disposal Duties: inspecting contents of drums to assure proper packaging labeling of drums as well as to properly seal the drums for transport. b. loading drums on truck for removal. c. replacing filled drums with empty ones. providing the Town with the appropriate shipping forms as well as the final method of disposal and the designated disposal site for each drum. 11/19/98 16: 46 FAX PHILIP-~PC PHILIP SERVICES FAX COVER SHEET DATE: /1-- / 7'- ff FROM PAUL KERI,ER FAX#: pI-IITJP SERVICES CORP PHONE: 516-586-0333 COlVllViENTS: '~'~x<_ FAX#: 516-586-0727 ~ER OF PAGES SBl~r INCLUrDINO COVER PAGE Chermcal o anon Control lac. 21st Cenm~ Envffonmcn~ M~agc~n~ In~ . '~,, .. 120 Sou~ Fou~ S~eet~Bay Shorc NY. 11706-M~ (516) 586-0533,F~' (51~ 586-0727 11/19/98 16:46 FAX PHILIP-CPC 002 PHILIP SERVICES ~NDUSTRIAL S~.RV[C~S GROUP November 19, 1998 Supervisor Jean Cochran Town of Southold 53095 Main Street Southold, NY 11971 DearISupervisor Cochran: Iarn writing to you to make sure you are aware of a situation within your jurisdiction. Chemical Pollution Control, located in Bay Shore, NY, and established in 1975: cun'ently serves the Town of Southold as the transporter and receiving facility for waste generated at the Town of Southold Household Haz. azdous Waste Collection Center. The bidding has just been concluded for this service for another year. Unfortunately, no bid was submitted by Chemical Pollution Control. We are disappointed that we were not included and expect that the Town of Southold may have to pay the price of our oversight. In years past we have always been contacted when the bid package was available. However, this year we did not receive any notice. I understand that the notices were faxed to concerned parties, however no notice was received in this office. Chemical pollution Control has Provided dependable and prompt service to the town for a number of years. In addition we have provided fair pricing to the town. The excellent price and service are both possible because this permitted facility is actually located on Long Island. Typically, when the Town Collection Center calls we respond within a few days.: In addition we provide eight-hour tr~-i-g to town employees as a no-charge addition to this dependable service. I have no doubt that the s/ngle company which responded to your request for quotation has not matched the prices we have provided in the past and are prepared to maintain for the upcomlrtg year. Nor will they have the capacity to provide thc same timely response when it is time for service. For my part I am sorry that I did not respond to your bid. I was secure in the fact we were always notified by the town in the past. I am aware that printed announcements were made, and I expect that the town has no requirements to make announcements to individual companies. Chemical Pollu£ion Control. Inc., 2lst Century Environmcn£al Management, Inc. 120 South Fourth Street*Bay Shore, N.Y'. 11706 °Main: (516) 586-0333-Fax: (516) 586-0727 16:46, FAX PHILIP-CPC Wc all u~c thc fax machl-c cvcxy day aud it has brought many signed contracts back to this office in the past few years,[ In this situation, however, somcth;ng went wrong with the system and a faxed announcement was not rcccived. I am surc that one major conccm in having a detailed bidding process is to provide town residents with good valuc and service for their tax dollars. The net result of this year process is a non-competitive situation, which will not provideithat assurance of good value and service. I appreciate your attention in this matter. I hope you will give close consideration to the matter and consider what action is in the best interests of the Town of Southold. OO3 S~ .~ely yours, Chemical Pollution Control Paul Keeler Facility Manager 11/19/98 :16:46 FAX PHILIP-CPC ~004 PmUP November 17, 1998 Town of $outhold Country Road 48 Cutchogue, NY 11958 Attn: James Bunchuck Re: STOP Program Bid Dear Sir: I want you to be aware that this office was not notified regarding the new bid for the Town of Southold Household Collcction Center. I understand that this announcement was sent by fax only. I am disappo/nted at having missed the opportunity m submit a bid to you. We have to this point provided the Town of Southold with good service and good prices. I would like to be allowed to submit a bid to provide this service. Please consider if there is any way that the town can consider our proposal at the tune. Chemical Pollution Control Paul Keeler, Facility Manager C,,.t,i.i.& ~, &..,.,g~ ./.l~il;.t, Stn, i~. O, rt,., .4ll,~nt, ~,.d &n,-T*;h Chemlca[ Pollution ConTrol. Inc.. 21st Century Environmental Management, Inc. 120 South Fourth Street-Bay Shore, N.Y. 11706-Main: (516) 586-0333-Fax: (516) 586-0727 11/19/98 16:46 FAX PHILIP-CPC [~005 PHILIP SERVICES November 17,-1998 Town of Southold Country Road 48 Cutchogue, NY 11958 Attn:/ames Bunchuck Re: 1998 Drum Count Dear Sir: During th/s year Chemical Pollution Control has transported the following drums from tho Town of Southold: Batteries 10 drums Alkaline liquids 2 drums Aerosols 7 drinks Pesticides solid 3 drums Flammable liqmds, bulk 17 drums Flammable solids 4 drums Flammable liquid, lab packs 12 drums Acid liquids 11 drums Hazardous waste liquid, toxic 1 drum Hazardous waste liquid (D011) 4 drum~ Pesticides hquid 5 drums Waste oil 2 drums I hope this information is helpful.to you. Paul Keelcr, Facility Manager C~rnMnlng t~e Srrtng~ ./ p~iHp Stn, ic,.~ Ca~,. .41Iunutr antl Sem-Ttth Chemical Pollution Control, Inc., 21st Ccncum/Environmental Management, Inc. 120 South. Four& SrrceroBay Shore, N.Y. 11706,Main: [516) 586-053:3,Fax: (516} 586-0727 $10.00 non-refundable fee BID SPECS - Removal of Hazardous Waste Bid Dage - December 23, 1998 at 10:00 a.m. 12/16/98 Chemical Pollution Control, 120 54th Street,, Bayshore, NY 11706 56~ - Frank Fazzio or Paul Keeler..~,~_'(~,.- c~,~ 3~ 4o 12/16/98 WED 13:07 FAX 516 765 6145 SOUTHOL9 CLERK ~001 *** TX REPORT *** TRANSMISSION OK TX/AX NO 0205 CONNECTION TEL CONNECTION ID PHILIP CPC ST. TIME 12/16 13:06 USAGE T 01'11 PGS. SENT 3 RESIlLT OK 5860727 BID PROPOSAL REMOVAL AND DISPOSAL OF HOUSEHOLD HAZARDOUS WASTES FROM THE SOUTHOLD TOWN COLLECTION CENTER FOR CALENDAR YEAR 19~ BIDDER'S NAJ~IIE ADDRESS CITY STATE ZIP TELEPHONE (COLLECT) TO THE TOWN OF SOUTNOLD: In compliance with your advertisement for bids to be opened at I0:00 A.M., Thursday.. November 6, 1998, and subject to all conditions thereof, the undersigned hereby proposes' to' furnish and deliver the supplies and/or services itemized in this proposal in accordance with the Notice to Bidders, General Information, Conditions and Specifications contained herein for the following prices: CHEMICAL WASTE HAULER ITEM A. DESCRIPTION HHW Training - Courses in methods for identifying, handling, separating, and storing th. varin~l~ tvn~c: nf hn~nhnl~,l hn~,n~'dn,,~ PRICE 12/]6/98 WED 13:00 FAX 516 765 6145 SOUTHOLD CLERK *** TX REPORT ~ 001 TRANSMISSION OK TX/RX NO 0204 CONNECTION TEL CONNECTION ID ST, TIME 12/16 12:59 USAGE T 01'02 PCS. SENT 3 RESULT OK 7240184 BID PROPOSAL REMOVAL AND DISPOSAL OF HOUSEHOLD HAZARDOUS WASTES FROM THE SOUTHOLD TOWN COLLECTION CENTER FOR CALENDAR YEAR 199~ BIDDER"S NAME ADDRESS CITY STATE ZIP TELEPHONE (COLLECT) TO THE TOWN OF SOUTHOLD: in compliance with your advertisement for bids to be opened at 10:00 A.M., Thursday~, November 6. lggs. and subject to all conditions thereof, the undersigned hereby proposes' to' furnish and deliver the supplies and/er services itemized in this proposal in accordance with tile Notice to Bidders, General Information, Conditions and Specifications contained herein for the following prices: CHEMICAL WASTE HAULER ITEM A. DESCRIPTION HHW Training - Courses in methods for identifying, handling, separating, and storing the various types of household hazardous PRICE 12116198 WED ]1:57 FAX 516 765 614.5 SOITTHOLD CLERK *** TX REPORT ~ 001 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT 0200 12/16 11:57 00'41 2 Og 7240184 ELd'lA_BETH A. NEVILLE TOWN REGIStrAR OF VITAL STA~VI~ICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P-O. Box 1179 Southo]d, l~'ew York 11971 Telephone (516) 765-1500 FAX TRANSMITTAL TO: FROM DATE Chemical Pollution Control Elizabeth A. Neville December 16, 1998 516 765-GlqS{Fax Number) Number of Paggs (including cover}: 2 If total transmittal is not received, please call (516)765-1800. COMMENTS: This Non-Collusive Bid Certificate was missing from the bid spec that was picked up by your office this morning for the removal of Houshold Hazardous Z2/]5/98 TUE 19:47 FAX 516 765 6145 SOIWItOLD CLERK $** TX REPORT $** ~ 001 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS, SENT RESULT 0196 Highway Dept 12/15 19:43 03'41 5 OK 7651750 REGISTI%A.R OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall. 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 TO: FROM: RE: DATE: OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD SUPERINTENDENT OF HIGHWAYS RAYMOND JACOBS TOWN CLERK BETTY NEVILLE,..2~;~ 1999 RE-BID FOR HEATING FUEL DECEMBER 15,, 1998 Attached please flnd copies of the Legal Notices for the Public Hearing on the "No Parklng Signs on County Road 0,8 and Henry's Lane"; and also the Re-Bid on Hea~ing Fuel Oil g Repair Service for 1999. I foxed a copy of the legal notice to Petro, but there was no fax number listed for island Fuel Company. I also foxed copies to Dodge Reports, Brown's Letters, BurrelleJs Information & Data Construction. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD TO: FROM: RE: SUPERINTENDENT OF HIGHWAYS RAYMOND JACOBS TOWN CLERK BETTY NEVILLE,--~'~ 1999 RE-BID FOR HEATING FUEL DATE: DECEMBER 15,, 1998 Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 Attached please find copies of the Legal Notices for the Public Hearing on the 'No Parking Signs on County Road ti8 and Henry's Lane"; and also the Re-Bid on He;al'lng Fuel Oil & Repair Service for 1999. I faxed a copy of the legal notice to Petro, but there was no fax number listed for Island Fuel Company. I also faxed copies to Dodge Reports, Brown's Letters, Burrelle's Information & Data Construction. LEGAL NOTICE NOTICE OF HEARING ON LOCAL LAW PUBLIC NOTICE IS HEREBY GIVEN that there has been presented to the Town Board of the Town of Southold, Suffolk County, New York, on the 8th day of December, 1998, a Local Law entitled, "A Local Law in Relation to No Parking Signs on County Road 118 and Henry's Lane". NOTICE IS FURTHER GIVEN that the Town Board of the Town of Southold will hold a public hearing on the aforesaid Local law at the Southold Town Hall, 53095 Main Road, Southold, New York, on the 22nd day of December 1998, at 5:00 P.M., at which time ail interested persons will be given an opportunity to be heard. This proposed "Local Law in Relation to No Parking Signs at County Road 118 and Henry's Lane which reads as follows: Chapter 92 (Vehicles & Traffic) of the Code of the Town of $outhold is hereby amended as follows: Name of Street Between Side Hours of North At All Times Location County Road 0`8 and Henry's Lane in Peconic, along the north side of County Road 0,8 from the northeast corner of Henry's Lane easterly for a distance of five hundred (500) feet *Underline represents additions. Strikethrough represents deletions. Dated: December 8, 1998 BY ORDER OF THE SOUTHOLD TOWN BOARD SOUTHOLD, SOUTHOLD, NEW YORK· ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON DECEMBER 17, 1998, AND AFFIDAVIT OF PUBLICATION TO ELIZABETH TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Traveler Watchman Town Board members Town Attorney Superintendent of Highways Jacobs Chief of Police Conway Town Clerk's Bulletin Board OF THE TOWN OF FORWARD ONE (1) NEVILLE, TOWN CLERK, STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 15th day of December 1998 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Boardr Southold Town Hall, 53095 Main Road, Southold, New York. LEGAL NOTICE - NOTICE OF HEARING ON LOCAL LAW IN RELATION TO NO PARKING SIGNS ON COUNTY:~ ROAD ~!8 AND HENRY'S LANE PUBLIC HEARING AT 5:00 P.M., TUESDAY, DECMEBER 22, 1998. Southold Town Clerk Sworn to before me this 15th day of December , 1998. Not~a ry Public UNDA J COOPER . ~_ ..... P.b~ic, ~tate of New Y.O~ No. 4~zz~_~, --bet 31, 19~ LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and 'requested for the purchase of Heating Fuel Oil and repair service on Town !of Southold owned heating systems for Calendar Year 1999. Specifications for such bids may be obtained at the Office of the I Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York ~ 11971 ' Sealed bids, together with a Non-Collusive Bid Certificate, and bank ildraft or certified check in the amount of $100.00, will be received by the l!Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New l:York, until 10:00 A.M., Wednesday, December 23, 1998, at which time they l!will be opened and read aloud in public. The Town Board of the Town of iSouthold reserves the right to reject any and all bids and waive any and all ~informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state,or local, from which the Town of Southold is exempt. Dated: December la,, 1998. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON DECEMBER 17 1998, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. I Copies to the following: The Traveler Watchman Town Board Members Town Attorney Dodge Reports Brownls Letters Burrelle's Information Services Town Clerk's Bulletin Board Supt. of Highways Jacobs STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 15th day of December 1998 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board~ Southold Town Hall, 53095 Main Road, Southold, New York. LEGAL NOTICE - NOTICE'TO BIDDERS - RE-BID ON PURCHASE OF HEATING FUEL OIL AND REPAIR SERVICE ON TOWN OF SOUTHOLD OWNED HEATING SYSTEMS FOR C~LENDAR YEAR 11999. Southold Town Clerk Sworn to before me this ~st~day of D~K'~mher · 1998. Pubhc' t_I~,, .I COOPER i~ .,,~;y Pu[~hc, L~L~e of New York No. 48225S3, Suffolk Ceunty ~,,~ Term Expire~ D~cember 31, 19 12/15/98 TIT 19:36 FAX 516 765 6145 SOUTHOLD CLERK *** TX REPORT *** ~ 001 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT 0195 12/15 19;33 02'53 5 OK 7347976 TOWN I~EGISTRAi% OF VIT.n.L STATISTICS M3~RRIAGE OFFICER RECORDS IVi~AC-EMENT OFFICER FREEDOM OF INFORNiATION OFFICER Town Hall, 58,095 Main Road P~O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 755-1800 TO: FROM: RE: DATE: OFFICE OF THE TOMrN CLERK TOVFN OF SOUTHOLD JIM BUNCHUCK. SOLID WASTE COORDINATOR BETTY NEVILLE, $OUTHOLD TOWN CLERK 1999 RE-BID FOR HOUSEHOLD HAZARDOUS WASTE DECEMBER 15, 1998 TRANSMITTED IS THE LEGAL NOTICE FOR THE RE-BID FOR THE REMOVAL AND DISPOSAL OF HAZARDOUS WASTE FOR CLAENDAR YEAR 1999- I HAVE FAXED A COPY OF THIS TO ERD WASTE CORP. AND ALSO TO CHEMICAL POLLUTION CONTROL. THE RECEIPTS ARE TRANSMITTED HEREWITH. IF THERE 15 ANYONE ELSE THAT IT SHOULD GO TO, PLEASE ADVISE. THANK YOU. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD TO: JIM BUNCHUCK, SOLID WASTE COORDINATOR FROM: BETTY NEVILLE, SOUTHOLD TOWN CLERK RE: 1999 RE-BID FOR HOUSEHOLD HAZARDOUS WASTE DATE: DECEMBER 15, 1998 Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 TRANSMITTED IS THE LEGAL NOTICE FOR THE RE-BID FOR THE REMOVAL AND DISPOSAL OF HAZARDOUS WASTE FOR CLAENDAR YEAR 1999. I HAVE FAXED A COPY OF THIS TO ERD WASTE CORP. AND ALSO TO CHEMICAL POLLUTION CONTROL. THE RECEIPTS ARE TRANSMITTED HEREWITH. IF THERE IS ANYONE ELSE THAT IT SHOULD GO TO, PLEASE ADVISE. THANK YOU. ]8:23 FAX 5].9 765 §145 SOUTHOLD CLERK *** TX REPORT *** ~ 0Ol TRANSMISSION OK TX/RX NO 0191 CONNECTION TEL CONNECTION iD PHILIP CPC ST, TIME 12/15 18;25 USAGE T 00'40 PGS. SENT 1 RESULT OM 5860727 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law. that sealed bids are sought and requested for the Removal and Disposal of Household Hazardous Waste for Calendar Year 1999 from the Southold Town Collection Center, Route ~.8. Cutchogue, New York, all in accordance with federal, state, and local regulations. Specifications may be obtained at the Office of the Town Clerk. Town of Southold. Town Hall. 5309~ Main Road, Southold, New York 11971, Upon payment of a $10.00 non-refundable fee. The sealed bids. together with a Non-Collusive Bid Certificate. and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall. 53095 Main Road, Southold. New York 11971, until 10:00 A.M.. Wednesday, December 23. 1998 at which time they will be opened and read aloud in public, The Town Board of the Town of Southold' reserves the right to reject any and all bids and to waive any and all informalities in any bid should it be deemed in the best interest to do se. All bids must be signed and sealed in envelopes plainly marked "Bid on Hazardous Waste Removal", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: December lq, 1998. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the Removal and Disposal of Household Hazardous Waste for Calendar Year 1999 from the Southold Town Collection Center, Route Lt8, Cutchogue, New York, all in accordance with federal, state, and local regulations. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon payment of a $10.00 non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 A.M., Wednesday, December 23, 1998 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informalities in any bid should it be deemed in the best interest to do so. All bids must be signed and sealed in envelopes plainly marked ~Bid on Hazardous Waste Removala'. and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: December 1Lt, 1998. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON DECEMBER 17, 1998, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH A. NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler Watchman Town Board Members Town Attorney Dodge Reports Browns~s Letters Burrelle~s Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the l~th day of Dee. ember 1998 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk"s Bulletin Board~ Southold Town Hall, 53095 Main Road, Southold, New York. LEGAL NOTICE - NOTICE TO BIDDERS - RE-BID ON REMOVAL AND DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE FOR CLAENDAR YEAR 1999. ~zabeth A. Southold Town Clerk Sworn to before me this 1Rfhday of r)P~.emher , 1998. Publi~ LINDA J. COOPER ~?l:ary P~;r~!ic, State of New ;etrr~ ~re~ D~em~r 3 I, 19., lob 18:20 FAX 510 705 6145 SOl.HOLD CLERK *** TX REPORT *** ~ 001 TRANSMISSION OK TX/RX NO 0192 CONNECTION TEL CONNECTION ID ST. TI~E 12/15 18:26 USAGE T 00'36 PGS. SENT 1 RESULT OK 7240184 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provlslons of Section 103 of the General Municipal Law, that sealed bids are s~ught and ,requested for the Removal and Disposal of Household Hazardous Waste for Calendar Year 1999 from the Southoid Town Collection Center, Route ~,8, Cutchogue, New York, all in accordance with federal, state, and local .regulations. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hail, $309S Main Road, $outhold, New York 11971, upon payment of a $10.00 non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00. will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 530gS .Main Road, Southold, New York 11971, until 10:00 A.M., Wednesday, December 23, 1998 at which time they will be opened and read aloud in public. The Town Board of the Town of Southoid reserves the right to reject any and all bids and to waive any and all informal|t~es in any bid should it be deemed in the best interest to do so. All bids must be signed and sealed in envelopes plainly marked UBid on I Hazardous Waste RemovaP~, end submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: December la, 1998. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and re- quested for the Removal and Disposal of Household Haz- ardous Waste for Calendar Year 1999 from the Southold Town Collection Center, Route 48, Cutchogue, New York, all in accordance with federal, state, and local regulations. Specifications may be obtained at the Office o£the Town Clerk, Town of Southold, Town Hall. 53095 Main Road, Southold, New York 11971. upon pay- ment of a $10.00 non-refund- able fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southol& at the Southold Town Hall, 53095 Main Roa& Southold, New York 11971, until 10',00 A,M., Wednesday, December 23, 1998 at which time they will be opened and read aloud in pub- lic. The Town Board of the 7own of ~outhold reserves the right to reject m~y and all bids and to waive any and all infor- malities in any bid should it be deemed in the best interest to do SO. All bids must be signed and sealed in envelopes plainly marked "Bid on Hazardous Waste Removal", ami submit- ted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: December 14, [998. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK IX-12/17/98 (414~ COUI OF SUFFOLK STAI'F OF NEW YORK ss: Patricia C. Lo[lot, being duly sworn, says that she is the ?roduction Coordinator, of the TRAV- ELER WATCHMAN, a public newspaper printed at Southold, in Suffolk County; and that the no- tice of which the annexed is a printed copy, has been published in said Traveler Watchman once each week for ..................................... ,.~ ................................. weeks successively, commencing on the ....(..Z. ........ day Ot...~,~..9 .........~:; .................. ';: .................. ............................. /'fl Sworn to before me this ........................... day of ......................... ....... Notary Public ~RB~R~ ~ ~HNBO~ NOTARY ~BUC, Sta~ of New Y~ No, ~0~ Qualif~d in Surfak C~ t Comma ~pires ~I~A~ ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BIDS ON HAZARDOUS WASTE BID OPENING: 10:00 A.M., THURSDAY, NOVEMBER 5, 1998 Only one (1) Bid received: 1. ERD Waste Corp., 732 Smithtown Bypass, Suite A53, Smithtown, NY 11787 various prices listed. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Corporate Title~l//~ ~ ~,~~ (if any), ~'/' - Bid on 199g REMOVAL OF HC)IISFHI')I I'1 HA7AR~OUS WASTE BID PROPOSAL REMOVAL AND DISPOSAL OF HOUSEHOLD HAZARDOUS WASTES FROM THE SOUTHOLD TOWN COLLECTION CENTER FOR CALENDAR YEAR 1999 TELEPHONE ----- (COLLECT) ZIP TO THE TOWN OF SOUTHOLD: In compliance with your advertisement for bids to be opened at 10:00 A.M., Thursday~, November Il, 1998, and subject to all conditions thereof, the undersigned hereby proposes to furnish and deliver the supplies and/or services itemized in this proposal in accordance with the Notice to Bidders, General Information, Conditions and Specifications contained herein for the following prices: CHEMICAL WASTE HAULER ITEM A. Bo DESCRIPTION HHW Training - Courses in methods for identifying, handling, separating, and storing the various types of household hazardous wastes that are brought in by the residents. Must also include instruction on how to handle emergency situations and the use of the appropriate equipment to resolve any threatening condition. (Must meet state and federal guidelines; equivalent to OSHA 29 CFR 19.10 and selected sections). Per man/day of trainers time - 8 hour update training: Per men/day of trainer's time - 40 hour training: Equipment Inventory - (see III(C) in Statement of Intent and Specifications): Removal of Drums price per fifty-five gallon drum of each of the following collected wastes: a) Price per fifty-five gallon drum of collected flammable liquids: b) price per fifty-five gallon drum of other collected flammable solids: c) price per fifty-five gallon drum of collected poison liquid: d) price per fifty-five gallon drum of collected poison solid: PRICE Page 2 - Hazardous Wastes - P~'oposal e) price per fifty-five gallon drum of collected combustible liquid: f) price per fifty-five gallon drum of collected acid liquid: g) price per fifty-five gallon drum of collected alkaline liquid: h) price per fifty-five gallon drum of collected corrosive solid: i) price per fifty-five gallon drum of coll~ected oxidizers: j) price per fifty-five gallon drum of collected aerosols: k) price per fifty-five gallon drum of collected ORM-A wastes: I) price per fifty-five gallon drum of collected environmentally hazardous solid - household batteries: m) price per fifty-five gallon drum of collected environmentally hazardous liquid - anti-freeze: n) price per fifty-five gallon drum of collected non-regulated HHW: Operational Review - (see Ill(D) of Statement of Intent and Specifications: Fo Supplying empty replacement drums (in $ per drum): This is a one (1) 1999. This bid proposal, year contract, January 1, 1999 through as presented, shall be returned in tact. December 31, SU B~-~ BY: Signature Page 3 - Ha~lous Wastes - Proposal NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Corporate Title) ~,~. Bid on DISPOSAL OF HAZARDOUS WASTES- 1999 STATEMENT OF INTENT AND SPECIFICATIONS CHEMICAL WASTE HAULER FOR TOWN OF SOUTHOLD PERMANENT HOUSEHOLD HAZARDOUS WASTE STORAGE FACILITY I. INTENT The intent of this bid proposal is to secure one (1) chemical waste hauler contractor to provide services in conjunction with the Permanent Household Hazardous Waste Storage Facility and the corresponding program for the Town of Southold. II. DEFINITIONS Contractor - The chemical waste hauler who is providing the services for the Permanent Household Hazardous Waste Storage Facility (PHHWSF). B. HHW The acronym for Household Hazardous Waste and is the term which shall include all pesticides and other chemicals or otherwise harmful or potentially harmful wastes originating only from residential homes as defined in 6 NYCRR Part 366. Such HHW items shall only be accepted from residential generators, not from commercial establishments. Co PHHWSF - The acronym for Permanent Household Storage Facility, which is where the HHW will located at the Landfill Site, CR 48, Cutchogue, Hazardous Waste be stored. It is New York. D. RCRA - The acronym for the Resource Conservation and Recovery Act of 1976 and subsequent amendments and re-authorizations. III. SCOPE HANDLING PROCEDURES AND ASSURANCES. The Contractor shall guarantee to provide all the professional services, including, but not limited to, supervision, labor, equipment and materials necessary to: Revise the existing manual of "Standard Operating Procedures" which will include emergency procedures so that any potential problem regarding a chemical hazard can be quickly and efficiently taken care of. Inspect and remove the drums of HHW at intervals depend on the rate of collection. Transport and dispose of said drums of HHW to the appropriate hazardous waste treatment, storage, or disposal facility (TSDF) in accordance with all Town, County, NYS-DEC, US Department of Transportation, and US Environmental Protection Agency standards, rules and regulations. Guarantee that all containers supplied to the PHHWSF and used for packaging and transporting of HHW received are fully in accordance with US Department of Transportation (DOT) regulations governing the transport of hazardous materials. Guarantee to come and pick up all of the filled drums within five (5) working days of being notified by the Town. Guarantee the proper handling designated site. presence of qualified employees trained in the at the time of removal of the HHW at the Town's Provide on or before two (2) weeks prior to the execution of contract, proof of all necessary local, state and federal permits and identification numbers pursuant to the handling, transportation, disposal of HHW. Page 2 - In and Specifications Bo Eo 8w The Contractor shall: a) Indemnify, save and hold harmless the Town of Southold and any and all individuals present at the PHHWSF from any and all liability for bodily injury, property damage, and pollution contamination arising directly from the Contractor's activities. b) Provide the Town of Southold with a Certificate of Insurance on or before two (2) weeks prior to execution of contract, which indicates Contractor's insurance coverage for its employees, equipment and all incidents related to handling, transport and disposal of household hazardous wastes in an amount satisfactory to the Town of Southold. c) Be in compliance with the insurance requirements of the Motor Carrier Act of 1980 for the transportation of hazardous wastes (if applicable) and provide the Town with a Certificate of Insurance naming the Town as an additional insured on any policy required by the Act. TRAINING Provide eight (8) hour update training for the Town's existin§ operators of the facility, and forty (40) hour training for any new operators designated by the Town. All training will include the proper procedures for: a) identifying and segregating the in-coming HHW; b) labeling and preparing the drums of HHW for inspection by chemical waste hauler prior to shipment; and c) completing the forms for the corresponding waste collected within the fifty-five gallon storage drums. Training for the Town's personnel shall be provided pursuant to State Department of Labor and Federal OSHA regulations. It shall include the technical procedures for handling all waste that is accepted as well as the proper use of the safety equipment in a manner that is protective of the public health and welfare and the environment. EQUIPMENT INVENTORY The Contractor shall take an inventory of all items and equipment associated with the Town's existing household hazardous waste (S.T.O.P.) program and shall determine if such equipment is adequate to meet current applicable permit and regulatory requirements. Inventory shall be taken of items including, but not limited to, all safety and protective equipment, spill control material, necessary signs and notices, hazardous substance lists, and record-keeping forms. The Contractor shall provide additional inventory as needed and requested to meet applicable requirements. ADDITIONAL SPECIFICATIONS The Contractor shall review all operating plans and procedures associated with the Town's existing S.T.O.P. program for compliance with all applicable permit and regulatory requirements, including those requirements that may have been enacted since the Town received its current S.T.O.P. operating permit in June of 1994. The Contractor will inform the Town of any and all revisions to current operating procedures that may be necessary to meet revised permit requirements enacted since the Town received its current S.T.O.P. operating permit. While the Contractor and the Town agree that the Federal Resource Conservation and Recovery Act (RCRA) specifically exempts household waste from classification as a hazardous waste, both parties agree that all HHW accepted by the Contractor pursuant to this program will be handled, transported and disposed of to the extend required of contractors handling HHW from under NYS-DEC as if such waste was classified as hazardous or acutely hazardous waste. Page·3 - Inte~and Specifications Since the PHHWSF is only for collection of household hazardous waste received from the residents of the Town of Southold and will not be the recipient of any commercial wastes, the facility is exempt from the requirements of the NYS Solid and Hazardous Waste Facility permits pursuant to 6 NYCRR 373-1.1(d) (1) (xvii) . All HI-IW collected shall be manifested as "exer~pt" wastes on Hazardous Materials Shipping Order Form #8-BLS-C4 ("red manifests") pursuant to Title 40 CFR Section 261.5. The Contractor shall enter the words "Exempt per 40 CFR 261.5" in the space for "shipper's no.". Duties include the following: 1. Initial preparation of the facility includes supplying: a. twenty empty fifty-five gallon drums; "Standard Operating Procedures" Manual that will give details regarding the proper procedures the operators shall follow in handling all acceptable material; and c. proper forms for compliance with State and Federal regula- tions. 2. RCRA Duties: a. to complete necessary RCRA paperwork for the disposal of the drums. 3. Disposal Duties: inspecting contents of drums to assure proper packaging labeling of drums as well as to properly seal the drums for transport. b. loading drums on truck for removal. c. replacing filled drums with empty ones. providing the Town with the appropriate shipping forms as well as the final method of disposal and the designated disposal site for each drum. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of ,Section 103 of the General Municipal Law, that sealed bids are sought and irequested for the Removal and Disposal of Household Hazardous Waste for alendar Year 1999 from the Southold Town Collection Center, Route u~8, utchogue, New York, all in accordance with federal, state, and local ,regu ations. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, ~Jpon payment of'a $10.00 non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 i~lain Road, Southold, New York 11971, until 10:00 A.M., Thursday, I~lovember 5, 1998 at which time they will be opened and read aloud in ~ublic. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informalities in any bid ~should it be deemed in the best interest to do so. ii A bids must be signed and sealed, in envelopes.plainly marked "Bid on I Hazardous Waste Removal", and submitted to the Off~ce of the Town Clerk. :~he' bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 19, 1998. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK :~LEASE PUBLISH ON OCTOBER 22, 1998, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH A. NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler Watchman Town Board Members Town Attorney Dodge Reports Browns's Letters Burrelle~s Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 20th day of October 1998 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. Legla Notice - Notice to Bidders sealed bids are sought and requested for the Removal and Disposal of Househol~ Hazardous Waste for Calendar Year 1999 from the Southold Town Collection Center, Route ~i8, Cutchogue, NY Bid Opening at 10:00 A.M., Thursday, November S, 1998. Elizabeth A~'Neville - Southold Town Clerk Sworn to before me this )ath day of October , 1998. tary RiJbllc r ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fmx (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING ADOPTED BY THE SOUTHOLD TOWN BOARD AT A HELD ON DECEMBER 8. 1998: RESOLUTION WAS REGULAR MEETING RESOLVED that the Town Board of the Town of Southold hereby rejects the bid of ERD Waste Corp., 732 Smithtown By-Pass, Suite A53, Smithtown, New York 11787, for the Removal and Disposal of Household Hazardous Waste for Calendar Year 1999; and be it FURTHER RESOLVED that the Town Board hereby authorizes the town Clerk to re-advertise for bids for the Removal and Disposal of Household Hazardous Waste for Calendar Year 1999. Southold Town Clerk December 8. 1998 PHILIP~ ~SE~ R~VICES Noriheazt Region November 19, 1998 SUPERVISORS OFFICE TOWN OF SOUTHOLO Supervisor Jean Cochran Town of Southold 53095 Main Street Southold, NY 11971 Dear Supervisor Cochran: I am writing to you to make sure you are aware of a situation within your jurisdiction. Chemical Pollution Control, located in Bay Shore, NY, and established in 1975, currently serves the Town of Southold as the transporter and receiving facility for waste generated at the Town of Southold Household Hazardous Waste Collection Center. The bidding has just been concluded for this service for another year. Unfortunately, no bid was submitted by Chemical Pollution Control. We are disappointed that we were not included and expect that the Town of Southold may have to pay the price of our oversight. In years past we have always been contacted when the bid package was available. However, this year we did not receive any notice. I understand that the notices were faxed to concerned parties, however no notice was received in this office. Chemical pollution Control has provided dependable and prompt service to the town for a number of years. In addition we have provided fair pricing to the town. The excellent price and service are both possible because this permitted facility is actually located on Long Island. Typically, when the Town Collection Center calls we respond within a few days. In addition we provide eight-hour training to town employees as a no-charge addition to this dependable service. I have no doubt that the single company which responded to your request for quotation has not matched the prices we have provided in the past and are prepared to maintain for the upcoming year. Nor will they have the capacity to provide the same timely response when it is time for service. For my part I am sorry that I did not respond to your bid. I was secure in the fact we were always notified by the town in the past. I am aware that primed announcements were made, and I expect that the town has no requirements to make announcements to individual companies. Combining the Strengths of Philip Services Corp., Allwaste and Serv-Tech Chemical Pollution Control, Inc., 21si Century Environmental Management, Inc. 120 South Fourth Street. Bay Shore, N.Y. 11706 .Main: (516) 586-0333oFax: (516) 586-0727 We all use the fax machine every day and it has brought many signed contracts back to this office in the past few years. In this situation, however, something went wrong with the system and a faxed announcement was not received. I am sure that one major concern in having a detailed bidding process is to provide town residents with good value and service for their tax dollars. The net result of this year process is a non-competitive situation, which will not provide that assurance of good value and service. I appreciate your attention in this matter. I hope you will give close consideration to the matter and consider what action is in the best interests of the Town of Southold. Si~ze~ely yours, Chemical Pollution Control Paul Keeler Facility Manager PHILIP SERVICES Northeast R~gion COPY November 17, 1998 Town of Southold Country Road 48 Cutchogue, NY 11958 Attn: James Bunchuck Re: STOP Program Bid Dear Sir: I want you to be aware that this office was not notified regarding the new bid for the Town of Southold Household Collection Center, I understand that this announcement was sent by fax only. I am disappointed at having missed the opportunity to submit a bid to you. We have to this point provided the Town of Southold with good service and good prices. I would like to be allowed to submit a bid to provide this service. Please consider if there is any way that the town can consider our proposal at the time. Ao,~S AFE, R ENVIRONMENT, Chemical Pollution Control Paul Keeler, Facility Manager Combining the Strengt/~s of Philip Services Corp.. Allwaste and Se*v-Tech Chemical Pollution Control, Inc., 21st Century Environmental Management, Inc. 120 South Fourth Street-Bay Shore, N.Y. 11706oMain: (516) 586-0333oFax: 1516) 586-0727 PHILIP SERVICES INDUSTRIAl SERVICES GROUP Nortbe~at Re, on November 17, 1998 Town of Southold Country Road 48 Cutchogue, NY 11958 Attn: James Bunchuck Re: 1998 Dram Count Dear Sir: During this year Chemical Pollution Control has transported the following drums from the Town of Southold: Batteries 10 drams Alkaline liquids 2 drams Aerosols 7 drums Pesticides solid 3 drams Flammable liquids, bulk 17 drums Flammable solids 4 drams Flammable liquids, lab packs 12 drams Acid liquids 11 drams Hazardous waste liquid, toxic 1 dram Hazardous waste liquid (D011) 4 drums Pesticides liquid 5 drams Waste oil 2 drums I hope this information is helpful to you. ~SAFER ENVIRONMENT, Gl~emical Pollution Control Paul Keeler, Facility Manager Combining the Strengths of Philip Services Corp., Allwaste and Serv-Tech Chemical Pollution Control, Inc., 21st Century Environmental Management, Inc. 120 South Fourth Street.Bay Shore, N.Y. 11706-Main: (5 6) 586 333.Fax- (516) 586-0727 LEGAl,NOTICE NOTICE TO BIDDERS NO'HCE IS HEREBY GIVEN, in accordance with the provi- sions of Section 103 of the Gen- eral Municipal Law. that sealed bids are sought and requested for the Removal and Disposal of Household Hazardous Waste for Calendar Year 1999 from the Sunthold Town Collection Cen- ter, Route 48, Cutchogue, New York, all in accordance with fed- eral, state, and local regulations. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon payment of a $10.00 non-refundable fee. The sealed bids, together with aNon-Collusive Bid Certifi- cate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 a.m., Thursday, November 5,1998, at which time they will bc opened and mad aloud in public. The Town Board of thc Town of Southold re- serves the right to reject any and all bids and to waive any and all informalities in any bid should it be deemed in the best interest to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Hazardous Waste Removal," and submit- ted to the Office of the Town Clerk. Tile bid price shall not in- clude any tax, federal state, or local, l¥om which the Town of Southold is exempL Dated: October lC), 1998 ELIZABETH A. NEVILLE SOU'ItlOLD TOWN CLERK 1X-10/22/98(336) COUNTY JFFOLK STATE OF NEW YORK ss: Patricia C. Lollot, being duly sworn, says that she is the Production Coordinator, of the TRAV- ELER WATCHMAN, a pub{lc newspaper printed at Southold, in Suffolk County; and that the no- tice of which the annexed is a printed copy, has been published in said Traveler Watchman once each week for / ........................................................................ weeks successively, commencing on the ,.~.,.? ......... ......... ........... ........... Sworn to before me this....~i[..~:: ............ day of ....................... ............. Notary Public BARBARA A. SCHNEIDER NOTARY PUBUC, State of New ¥o~k No. 480~ ~ualified in Suffolk CQuqtl/ LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and i-equested for the Removal and Disposal of Household Hazardous Waste for !Calendar Year 1999 from the Southold Town Collection Center, Route 1~8, i Cutchogue, New York, all in accordance with federal, state, and local i~egulatlons. Specifications may be obtained at the Office of the Town Clerk, iTown of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, i pon payment of'a $10.00 non-refundable fee. i~ The sealed bids, together with a Non-Collusive Bid Certificate, and i3ank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 ~lain Road, Southold, New York 11971, until 10:00 A.M., Thursday, ~lovember 5, 1998 at which time they will be opened and read aloud in 3ubllc. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informalities in any bid i shouid it be deemed in the best interest to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on ~tazardous Waste Removal", and submitted to the Office of the Town Clerk. r?he bid price shall not include any tax, federal, state, or local, from which :he Town of Southold is exempt. )ated: October 19, 1998. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK ~LEASE PUBLISH ON OCTOBER 22, 1998, AND FORWARD ONE (1) AFFIDAVIT CLERK, TOWN HALL, PO BOX 1179, ~opies to the following: The Traveler Watchman Town Board Members Town Attorney Dodge Reports Browns's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck OF PUBLICATION TO ELIZABETH A. NEVILLE, TOWN SOUTHOLD, NY 11971. STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 20th day of October 1998 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board~ Southold Town Hall, 53095 Main Road, Southold, New York. / Legla Notice - Notice to Bidders sealed bids are sought and requested for th Removal and Disposal of Househol~ Hazardous Waste for Calendar Year 1999 fror~ the Southold Town Collection Center, Route ~18, Cutchogue, NY Bid Opening at 10:00 A.M., Thursday, November 5, 1998. A.(' Neville - Southold Town Clerk Sworn to before me this )nth day of October , 1998. tary F~blic -- ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT THEIR REGULAR MEETING HELD ON SEPTEMBER 29. 1998: RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the following items for 1999: Milk for the Human Resource Center Food for the Human Resource Center Police Department Uniform Clothing Cleaning Uniforms of the Members of the Police Department Gasoline for Town Vehicles Heating Fuel Oilfor Town Buildings Diesel Fuel Oil for Highway Department and Disposal Area Removal and Disposal of Household Hazardous Waste from Collection Center Removal of Scrap Tires from Disposal Area Removal of Scrap Metal from Disposal Area Town Yellow Garbage Bags ElizabemA.~'N~ Southold Town Clerk September 29, 1998 ELIZABETH A. NEVILLE TO~N CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 1~971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD $10.00 Non-Refundable Fee for Specificaitons REMOVAL & DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE FOR 1999 BID OPENING: 10:00 A.M.. Thursday. November 5. 1998 (Please list Date Company Name, address, contact person, tele. no.& fax no.) LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of lSection 103 of the General Municipal Law, that sealed bids are sought and 'requested for the Removal and Disposal of Household Hazardous Waste for alendar Year 1999 from the. Southold Town .Collection Center, Route ti-8, utchogue, New York, all ~n accordance with federal, state, and local !regulations. Specifications may be obtained at the Office of the Town Clerk, ,~1'own of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, pon payment of'a $10.00 non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and Ihank draft or certified check in the amount of $100.00, will be received by e Town C erk of the Town of Southold, at the Southold Town Hall, 53095 IMain Road, Southold, New York 11971, until 10:00 A.M., Thursday, iNovember 5, 1998 at which time they will be opened and read aloud in =~ublic. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informalities in any bid should it be deemed in the best interest to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on ~Hazardous Waste Removal", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 19, 1998. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK I~LEASE PUBLISH ON OCTOBER 22, 1998, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH A. NEVILLE, TOWN CLERK, !TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler Watchman Town Beard Members Town Attorney Dodge Reports Browns's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 20th day of October 1998 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board~ Southold Town Hall, 53095 Main Road, Southold, New York. Legla Notice - Notice to Bidders sealed bids are sought and requested for the Removal and Disposal of Househol~ Hazardous Waste for Calendar Year 1999 from the Southold Town Collection Center, Route 48, Cutchogue, NY Bfd Opening at 10:00 A.M., Thursday, November 5, 1998. Elizabeth A~'Neville - Southold Town Clerk Sworn to before me this 2nth day of October , 1998. tary F~bhc -- BID PROPOSAL REMOVAL AND DISPOSAL OF HOUSEHOLD HAZARDOUS WASTES FROM THE SOUTHOLD TOWN COLLECTION CENTER FOR CALENDAR YEAR 1999 BIDDEI~"S NAME ADDRESS C I TY STATE Z I P TELEPHONE (COLLECT) TO THE TOWN OF SOUTHOLD: In compliance with your advertisement for bids to be opened at 10:00 A.M,, Thursday, November 6, 1998. and subject to all conditions thereof, the undersigned hereby proposes to furnish and deliver the supplies and/or services itemized in this proposal in accordance with the Notice to Bidders, General Information, Conditions and Specifications contained herein for the following prices: CHEMICAL WASTE HAULER ITEM A. DESCRIPTION HHW Training Courses in methods for identifying, handling, separating, and storing the various types of household hazardous wastes that are brought in by the residents. Must also include instruction on how to handle emergency situations and the use of the appropriate equipment to resolve any threatening condition. (Must meet state and federal guidelines; equivalent to OSHA 29 CFR 19.10 and selected sections). Per man/day of trainers time - 8 hour update training: Per men/day of trainer's time 40 hour training: Equipment Inventory - (see Ill(C) in Statement of Intent and Specifications): Removal of Drums - price per fifty-five gallon drum of each of the following collected wastes: a) Price per fifty-five gallon drum of collected flammable liquids: b) price per fifty-five gallon drum of other collected flammable solids: c) price per fifty-five gallon drum of collected poison liquid: d) price per fifty-five gallon drum of collected poison solid: PRICE · Page 2 - Hazardous Wastes - Proposal e) price per fifty-five gallon drum of collected combustible liquid: f) price per fifty-five gallon drum of collected acid liquid: g) price per fifty-five gallon drum of collected alkaline liquid: h) price per fifty-five gallon drum of collected corrosive solid: i) price per fifty-fiYe gallon drum of ¢oll~ected oxidizers: j) price per fifty-five gallon drum of collected aerosols: k) price per fifty-five gallon drum of collected ORM-A wastes: price per fifty-five gallon drum of collected environmentally hazardous solid - household batteries: price per fifty-five gallon drum of collected environmentally hazardous liquid - anti-freeze: n) price per fifty-five gallon drum of collected non-regulated HI-IW: Operational Review - (see Ill(D) of Statement of Intent and Specifications: Fo Supplying empty replacement drums (in $ per drum): This is a one (1) year contract, January 1, 1999 through 1999. This bid proposal, as presented, shall be returned in tact. $ $ $ $ $ $ $ $ $ $ December 31, SUBMITTED BY: Signature Name Title Page 3 - Haz~us Wastes - Proposal NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on DISPOSAL OF HAZARDOUS WASTES- 1999 STATEMENT OF INTENT AND SPECIFICATIONS CHEMICAL WASTE HAULER FOR TOWN OF SOUTHOLD PERMANENT HOUSEHOLD HAZARDOUS WASTE STORAGE FACILITY I. INTENT The intent of this bid proposal is to secure one (1) chemical waste hauler contractor to provide services in conjunction with the Permanent Household Hazardous Waste Storage Facility and the corresponding program for the Town of Southold. II. DEFINITIONS Ao Contractor - The chemical waste hauler who is providing the services for the Permanent Household Hazardous Waste Storage Facility (PHHWSF). HHW - The acronym for Household Hazardous Waste and is the term which st~all include all pesticides and other chemicals or otherwise harmful or potentially harmful wastes originating only from residential homes as defined in 6 NYCRR Part 366. Such HHW items shall only be accepted from residential generators, not from commercial establishments. PHHWSF - The acronym for Permanent Household Hazardous Waste Storage Facility, which is where the HHW will be stored. It is located at the Landfill Site, CR 48, Cutchogue, New York. Ow RCRA - The acronym for the Resource Conservation and Recovery Act of 1976 and subsequent amendments and re-authorizations. III. SCOPE HANDLING PROCEDURES AND ASSURANCES. The Contractor shall guarantee to provide all the professional services, including, but not limited to, supervision, labor, equipment and materials necessary to: Revise the existing manual of "Standard Operating Procedures" which will include emergency procedures so that any potential problem regarding a chemical hazard can be quickly and efficiently taken care of. 2w Inspect and remove the drums of HHW at intervals depend on the rate of collection. Transport and dispose of said drums of HHW to the appropriate hazardous waste treatment, storage, or disposal facility (TSDF) in accordance with all Town, County, NYS-DEC, US Department of Transportation, and US Environmental Protection Agency standards, rules and regulations. Guarantee that all containers supplied to the PHHWSF and used for packaging and transporting of HHW received are fully in accordance with US Department of Transportation (DOT) regulations governing the transport of hazardous materials. Guarantee to come and pick up all of the filled drums within five (5) working days of being notified by the Town. Guarantee the presence of qualified employees trained in the proper handling at the time of removal of the HHW at the Town's designated site. Provide on or before two (2) weeks prior to the execution of contract, proof of all necessary local, state and federal permits and identification numbers pursuant' to the handling, transportation, disposal of HHW. Page 2 - Inte~and Specifications 8. The Contractor shall: a) Indemnify, save and hold harmless the Town of Southold and any and all individuals present at the PHHWSF from any and all liability for bodily injury, property damage, and pollution contamination arising directly from the Contractor's activities. b) Provide the Town of Southold with a Certificate of Insurance on or before two (2) weeks prior to execution of contract, which indicates Contractor's insurance coverage for its employees, equipment and all incidents related to handling, transport and disposal of household hazardous wastes in an amount satisfactory to the Town of Southold. c) Be in compliance with the insurance requirements of the Motor Carrier Act of 1980 for the transportation of hazardous wastes (if applicable) and provide the Town with a Certificate of Insurance naming the Town as an additional insured on any policy required by the Act. TRAINING Provide eight (8) hour update training for the Town's existing operators of the facility, and forty (40) hour training for any new operators designated by the Town. All training will include the proper procedures for: a) identifying and segregating the in-coming HHW; b) labeling and preparing the drums of HHW for inspection by chemical waste hauler prior to shipment; and c) completing the forms for the corresponding waste collected within the fifty-five gallon storage drums. Training for the Town's personnel shall be provided pursuant to State Department of Labor and Federal OSHA regulations. It shall include the technical procedures for handling all waste that is accepted as well as the proper use of the safety equipment in a manner that is protective of the public health and welfare and the environment. EQUIPMENT INVENTORY The Contractor shall take an inventory of all items and equipment associated with the Town's existing household hazardous waste (S.T.O.P.) program and shall determine if such equipment is adequate to meet current applicable permit and regulatory requirements. Inventory shall be taken of items including, but not limited to, all safety and protective equipment, spill control material, necessary signs and notices, hazardous substance lists, and record-keeping forms. The Contractor shall provide additional inventory as needed and requested to meet applicable requirements. ADDITIONAL SPECIFICATIONS The Contractor shall review all operating plans and procedures associated with the Town's existing S.T.O.P. program for compliance with all applicable permit and regulatory requirements, including those requirements that may have been enacted since the Town received its current S.T.O.P. operating permit in June of 1994. The Contractor will inform the Town of any and all revisions to current operating procedures that may be necessary to meet revised permit requirements enacted since the Town received its current S.T.O.P. operating permit. While the Contractor and the Town agree that the Federal Resource Conservation and Recovery Act (RCRA) specifically exempts household waste from classification as a hazardous waste, both parties agree that all HHW accepted by the Contractor pursuant to this program will be handled, transported and disposed of to the extend required of contractors handling HHW from under NYS-DEC as if such waste was classified as hazardous or acutely hazardous waste. Page 3 - Inten~nd Specifications Since the PHHWSF is only for collection of household hazardous waste received from the residents of the Town of Southold and will not be the recipient of any commercial wastes, the facility is exempt from the requirements of the NYS Solid and Hazardous Waste Facility permits pursuant to 6 NYCRR 373-1.1(d) (1) (xvii) . All HHW collected shall be manifested as "exempt" wastes on Hazardous Materials Shipping Order Form #8-BLS-C4 ("red manifests") pursuant to Title 40 CFR Section 261.5. The Contractor shall enter the words "Exempt per 40 CFR 261.5" in the space for "shipper's no.". Duties include the following: 1. Initial preparation of the facility includes supplying: a. twenty empty fifty-five gallon drums; bo "Standard Operating Procedures" Manual that will give details regarding the proper procedures the operators shall follow in handling all acceptable material; and c. proper forms for compliance with State and Federal regula- tions. 2. RCRA Duties: a. to complete necessary RCRA paperwork for the disposal of the drums. 3. Disposal Duties: inspecting contents of drums to assure proper packaging labeling of drums as well as to properly seal the drums for transport. b. loading drums on truck for removal. c. replacing filled drums with empty ones. providing the Town with the appropriate shipping forms as well as the final method of disposal and the designated disposal site for each drum. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any). Bid on 1999 REMOVAL OF HOIISEHI')I 13 I-I~kTARIr3OUS WASTE NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any). Bid on 1999 REMOVAL OF HOIISEHOLI'I HA7AI~DOUS WASTE LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the Removal and Disposal of Household Hazardous Waste for Calendar Year 1999 from the Southold Town Collection Center, Route [[8, Cutchogue, New York, all in accordance with federal, state, and local regulations. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon payment of a $10.00 non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 A.M., Wednesday, December 23, 1998 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informalities in any bid should it be deemed in the best interest to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Hazardous Waste Removal", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: December 1~,, 1998. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON DECEMBER 17, 1998, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH A. NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler Watchman Town Board Members Town Attorney Dodge Reports Browns~s Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 15th day of December 1998 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Boarde Southold Town Hall, 53095 Main Road, Southold, New York. LEGAL NOTICE - NOTICE TO BIDDERS - RE-BID ON REMOVAL AND DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE FOR CLAENDAR YEAR 1999. izabeth A. Southold Town Clerk Sworn to before me this l~thday of December · 1998. Publi(: