HomeMy WebLinkAboutDiesel FuelRAYMOND L. JACOBS
Superintendent
Highway Department
Town of Southold
Peconic Lane
Peconic, N.Y. 11958
Tel. 765-3140
'734-5211
November 13, ~998
To: Southold Town Board
I am requesting the Town Board consider awarding the
gasoline and diesel fuel bid to Petro as the price
difference between bids is minimal, (enclosed)'
The reason behind this request being All American
in the past was awarded the bids and did not adhere
to the contract on numerous occasions, Phone calls
had to be made for deliveries and on one occasion
gas had to be purchased from Tuthill-Magee during
bad weather conditions because All American did not
respond. The accounting department has had many
incidences of billing problems, danice will verify
this.
I have enclosed past correspondence for your review.
Petro was awarded the bid for the year 1998 and ful-
filled the contract without a flaw. I would consider
them the most responsible bidder.
>~n~d L. Jacobs
rintendent of Highways
11~'~5,'9~ Till; 11:54 FA~ 516 ?~$ ~145 $OUTI{OLD CLEi~
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (5161765-1823
Telt-'phOl~e (516} 765-1800
pROpOSALS ON GASOLINE
BID OPENING: 10:00 A.M., THURSDAY, NOVEMBER 5.. 1998
Two (2) Bids were received:
1. Petro, Route 25, Riverhead, NY 11901 - $.06a,9 per gal over rack price
2. All American Fuel Co.,Box 95~, Syosset, NY 11791-0080 - $.06q8 n
ll~'us/g~ TILL; 11:55 FAX 516 765 6145 $0UTHOLD CLERK ~-,-, Highway Dept ~007
OFFICE OF ~ TOWN CLERK
TOWN OP SOUTItOLD
Town tlall, 5.'t095 Main Ro~d
PO. l~,x 1179
Southold. ~'4ew York J 1971
F~ (5~6~ 765-~823
Tel~hofl~ (~lB) 7~5-1800
PROPOSALS ON DIESEL FUEL
BID OPENING: 10:00 A.M., THURSDAY, NOVEMBER $, 1998
Two {2) Bids were received:
1. Petro, Route 25, Riverhead, NY 11901 ~ $.06~0 per gal over rack price
2- All American Fuel Co.,PO Box 95q, S¥osset, NY 11791-0080 - $.06~, "
SPECIFICATIONS FOR THE PURCHASE OF
GASOLINE FO~t THE TOWN OF SOUTHOLE
FOR CALENDAR YEAR 1999
UNDER THESE SPECIFICATIONS THE TOWN OF SOUTHOLD SEEK BIOS FOR
THE PURCHASE OF ALL OF ITS GASOLINE REQUIREMENTS FOR THE 1999 YEAR
FOR ALL TOWN DEPARTMENTS.
THE POLICE OEPARTMENT MAINTAINS A 2,500 GALLON CAPACITY TANK
ATTHE POLICE HEADQUARTERS AT PECONIC, NEW YORK AND USES APPROXIMATELY
70,000 GALLONS OF UNLEADED GASOLINE ANNUALLY.
THE HIGHWAY DEPARTMENT MAINTAINS A 1,000 GALLON TANK FOR UNLEADED
GASOLINE, AND A 1,000 GALLON TANK FOR UNLEADED PLUS GASOLINE. ALL
TANKS ARE LOCATED AT THE HIGHWAY DEPARTMENT PREMISES AT PECONIC LANE,
PECONIC, NEW YORK. THE HIGHWAY DEPARTMENT USES APPROXIMATELY 12,000
GALLONS OF UNLEADED GASOLINE ANNUALLY, AND APPROXIMATELY 24,000 GALLONS
OF UNLEADED PLUS GASOLINE ANNUALLY.
IN SUBMITTING BIDS, THE BIDDER MUST SUBMIT TOSCO PRICE POSTED
DAILY.
VENDOR RECEIVING THE AWARD MUST CHECK TANKS ~WICE WEEKLY AND FILL
AS NECESSARY.
THE SUCCESSFUL BIDDER WILL RE REQUIREO TO MAKE DELIVERIES TO THE
TOWN WITHIN FOUR (4) HOURS OF A REQUEST FOR A DELIVERY FROM ANY TOWN
OFFICIAL, AND SUCH BIDDER WILL BE REQUIRED TO MAKE DELIVERIES ON ANY DAY
OF THE WEEK, INCLUDING HOLIDAYS AND SHALL MAKE DELIVERIES IN SUCH
QUANTITIES OF 250 GALLONS OR MORE, AS MAY BE REQUIRED.
ROUTINE DELIVERIES TO THE HIGHWAY DEPARTMENT MUST BE MADE BETWEEN
THE HOURS OF 7:00 AM TO 3:00 PM. MONDAY THROUGH FRIDAY. NO DELIVERIES
ARE TO BE MADE ON WEEKENDS OR HOLIDAYS UNLESS AN EMERGENCY CALL IS MADE
BY THE HIGHWAY DEPARTMENT. ALL GAS TICKETS FOR DELIVERIES TO THE HIGHWAY
DEPARTMENT MUST BE SIGNED BY A HIGHWAY EMPLOYEE.
VENDOR RECEIVING AWARD MUST SUPPLY SERVICE FOR ANY AND ALL REPAIRS
OR REPLACEMENTS ON TOWN OWNED PUMPS WITHIN FOUR (4) HOURS.
BID PRICES ARE NOT TO INCLUDE ANY FEDERAL, STATE, OR LOCAL TAX, FRO
WHICH THE TOWN OF SOUTHOLD IS EXEMPT.
THE TOWN OF SOUTHOLD RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS
IF IT IS DEEMED IN THE REST INTEREST OF THE TOWN OF SOUTHOLD TO DO SO.
BIDS MUST INCLUDE A NON-COLLUSIVE RID CERTIFICATE, AND BE SIGNED AN
SEALED IN ENVELOPES PLAINLY MARKED "GASOLINE BID" AND ADDRESSED TO THE
TOWN CLERK, TOWN OF SOUTHOLD, TOWN HALL, 53095 MAIN ROAD, SOUTHOLD,
NEW YORK 11971.
DATED:
ELIZABETH A NEVILLE
SOUTHOLD TOWN CLERK
SPECIFICATIONS FOR THE PURCHASE OF
DIESEL FUEL FOR THE TOWN OF SOUTHOLD
FOR CALENDAR YEAR 1999
UNDER THESE SPECIFICATIONS, THE TOWN OF SOUTHOLD SEEKS BIDS FOR
FURNISHING ALL OF THE DIESEL FUEL REQUIRED FOR THE SOUTUOLD TOWN
HIGHWAY DEPARTMENT (PECONIC LANE, PECONIC, NEW YORK & SOUTHOLD TOWN
COLLECTION CENTER/DISPOSAL AREA(COUNTY ROUTE 48, CUTCHOGUE, NEN YORK)
FOR THE CALENDAR YEAR 1999 WHTCH IS 40,000 GALLONS, RORE OR LESS AS
NAY BE NEEDED. DELIVERIES ARE TO BE WADE TO THE HIGHWAY DEPARTNENT
AND COLLECTION/DISPOSAL AREA AS AND WHEN REQUIRED.
IN SUBMITTING BIOS, THE BID PRICE SHALL BE BASED UPON TOSCO
REFINING RACK PRICE TO WHICH HAS BEEN ADDED THE DELIVERY COST PER
GALLON. THE AFOREMENTIONED TOSCO CONSUMER RAKE PRICE IS PUBLISHED
DAILY.
VENDOR RECEIVING THE AWARD MUST CHECK TANKS TWICE WEEKLY AND
FILL AS NECESSARY.
THE SUCCESSFULY BIDDER WILL BE REQUIRED TO MAKE DELIVERIES TO
THE TOWN WITHIN FOUR(4) HOURS OF A REQUEST FOR A DELIVEBY FROM ANY
TOWN OFFICIAL AND SUCH BIDDER WILL BE REQUIRED TO MAKE DELIVERIES
ON ANY DAY OF THE WEEK INCLUDING HOLIDAYS AND SHALL MAKE DELIVERIES
IN SUCH QUANTITIES OF 250 GALLONS OR MORE, AS MAY BE REQUIRED.
ROUTINE DELIVERIES TO THE HIGHWAY DEPARTMENT MUST BE MADE
BETWEEN THE HOURS OF 7:00 AM TO 3:00 PM, MONDAY THROUGH FBIDAY. NO
DELIVERIES ABE TO BE MADE TO THE HIGHWAY DEPARTMENT ON WEEKENDS OR
HOLIDAYS UNLESS AN EMERGENCY CALL IS MADE. ROUTINE DELIVERIES TO THE
COLLECTION CENTER/DISPOSAL AREA MUST BE MADE BETWEEN THE ROUBS OF
7:00 AM TO 5:00 PM, MONDAY THROUGH SUNDAY. NO DELIVERIES ARE TO
BE MADE TO \THE COLLECTION CENTER/DISPOSAL AREA ON HOLIDAYS UNLESS AN
EMERGENCY CALL IS MADE. ALL FUEL TICKETS FOR DELIVERIES TO THE TOWN
MUST BE SIGNED BY A TOWN EMPLOYEE.
VENDOR RECEIVING AWARD MUST SUPPLY SERVICE FOR ANY AND ALL REPAIRS
OR REPLACEMENTS ON TOWN OWNED PUMPS WITHIN FOUR (4) HOURS.
THE BID PRICE SHALL NOT INCLUDE ANY FEDERAL, STATE, OR LOCAL TAX,
FROM WHICH THE TOWN OF SOUTHOLD IS EXEMPT.
THE SOUTHOLD TOWN BOARD RESERVES THE RIGHT TO RELECT ANY AND ALL
BIDS AND WAIVE ANY DEFECT OR INFORMALITY IN ANY BID SHOULD IT BE DEEMED
IN THE BEST INTEREST OF THE TOWN OF SOUTHOLD TO DO SO.
BIDS MUST INCLUDE A NON-COLLUSIVE BID CERTIFICATE, AND BE SIGNED
AND SEALED IN ENVELOPES PLAINLY MARKED "BID ON DIESEL FUEL", AND
ADDRESSED TO THE~TOWN CLERK, TOWN OF SOUTHOLD TOWN HALL 52095 MAIN
ROAD, SOUTHOLD, NEW YORK 11971
DATED:
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
RAYMOND L. JACOBS
Superintendent
Highway Department
Town of Southold
Peconic Lane
Peconic, NY, 11958
Tel. 765-3140
734-5211
TO: JUDITH TERRY, TOWN CLERK
FROM: SUP'T OF HIGHWAYS, RAYMOND L.
RE: BIDS FOR FUEL
DATE: NOVEMBER 3, 1994
JACOBS
THE SPECIFICATIONS WERE DRAWN UP TO FULFILL THE NEEDS
OF THE HIGHWAY AND POLICE DEPARTMENT NEEDS IN CASE
OF EMERGENCIES AND ROUTINE MAINTENANCE.
ALL AMERICAN FUEL CO. HAS ALTERED THE WRITTEN SPECIFICATIONS
TO SUIT THEIR ABILITY TO SUPPLY. THE NEXT BIDDER TUTHILL &
MAGEE SERVICE INC. IS AGREEING TO COMPLY WITH THE
SPECIFICATIONS FULLY.
RAYMOND L. JACOBS
Superintendent
jhway Department
Town of Southold
Peconic Lane
Peconic, N.Y. 11958
Tel. 765-3140
734-5211
February 15, i994
Southold Town Board Members
Southold Town Hali
Main Road'
Southold,'New York 11971
Re: All American Fuel Company Bid for Year 1994
Dear Town Board Members:
I am requesting termination of the Town's contract
with AiI American Fuei Company for suppiying gas and
diesel products for the foliowing reasons:
During the first week of the contract I had to
get gas from Tuthili Magee because Ail American could
not deiiver. (letter to accounting enclosed)
Many repeated calls had to be made by my stock
clerk to check on deliveries each time. (note enclosed)
Not one delivery was made within the eight hours
required. My stock cierk was also toId by Juiie from
the office of Aii American that they did not want to
deiiver Iess than nine hundred gaiions of diesei at a
time. The contract caiis for a guarantee of two hundred
fifty gaiions, The truck driver told my stock cierk to
order one hundred gaiions iess than we need each time
because he can't return with any product on the truck.
This is not in the contract.
The most~ecent problem was between snow storms on
February 9th and 14th. An order was piaced at 8:00 a.m.
on Wednesday, February 9. This delivery was not made
until Thursday, February 10 at 11:00 a.m., twenty-seven
hours after the order.
At 3:30 p.m. on February 10 another order was placed,
At 11:00 a.m, on February 11 my Oeputy received a caii from
Ali American stating they could not make the delivery a
totai of nineteen and a half hours after the phone order.
(note enciosed)
VI/. C. ESP
fain Street, Brldg(~pton, N.Y. 11932
February 14, 1994
Mr. Ray Jacobs
Town of Southoid
Highway Department
Peconic Lane
Peconic, N.Y. 119§8
Re: Gasoline & diese! bid
Dear Ray:
It was a pleasure speaking with you and I sympathize
with the position you are in. I feel at this time
that you wou]d be better off to deal with McGee, who
is local to your area and will be able to give you the
service you require.
If we can ever be of any assistance to you please do
not hesitate to call us in an emergency.
At this time we would formally decline your request
to replace Al! American as your gasoline and diesel
supplier for 1994.
Arthur £. Volkmann
President
AEV:aa
Tel. 537.0193
Gasoline * Fuel 011 · Diesel
Pg, 2 All American Fuel Bid 1994 cont.
During that afternoon we were dangerously iow on
gas and involved in a serious snow storm. I calied
TuthiliMagee and they delivered within two hours - filiin9
our tanks. I had twenty-five trucks fighting this storm
and it would have been a catastrophe if I could not plow
my roads because of a depieted fuei supply,
I cailed All American Monday a,m, and spoke to
Mr, Ivan Kovac telIing him to cancel aIi orders and deIiv-
eries and. that he wouid be notified of the directive in
writing,
ctfully,
Raymond L. Jacobs
Superintendent of Highways
CC:
Town Clerk
Town Attorney
RAYMOND L JACOBS
Superintendent
Highway Department
Town of Southold
Peconic Lane
Peconic, N,Y. 11958
Tel. 765-3140
734-5211
January - 1994
Southold Town Accounting Dept.
RE:
Purchase of gasoline pass the December 31, 1993
date from Tuthiii/Magee and not Ail American who
had been awarded the bid for the year 1994
All American was called to make a delivery on January
6th at 9:00 AM. The response from their secretar~ was
that they would get back to us. After no response by
3:00 P.M. another call was made to them with the same
answer. They never returned our call. Ne were halfway
through a snow storm and our gasoline supply was gett$$g
very low.
Friday, January 7th at 8:00 A.M. I called All American
and asked to speak with someone in charge, the answer
to this was that he is out of town. I then asked when we
might expect a delivery. Again, the answer was she
would get back to me. At 11:00 A.M. this date, I called
and explained we were almost out of gasoline and to
cancel our order. I then called Tuthill-Magee and
placed an order which we received within four hours.
RAYMOND L. JACOBS
SUP'T OF HIGHWAYS
LAURY I. DOWD
TOVCN ATTORNEY
3F~N W. COCHiRAN
Supervisor
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Telephone (516) 765-1889
Fax (516) 765-1823
OFFICE OF TIlE TOWN ~i'i'ORNEY
TOWN OF SOUTHOLD
October 22, 1997
Mr. Ivan Kovac
All American Fuel Oil Company
P.O. Box 954
Syosset, NY 11791
Re: Contract with Town of Southold
Dear Mr. Kovac:
Per your request, I have checked with the Highway Department regarding their
request that you repair the broken meter pursuant to your contract.
As you know, the contract provides that "Vendor receiving award must supply
sen/ice for any and all repairs or replacements on town owned pumps'. Contrary
to your pricr understanding, the meter you have been asked to repair has not
been broken since you assumed the contract. It has had breakdowns, but the
t~as aided you by correcting the problems and the meter has been running.
The current breakdown is beyond the town's capacity to repair, so you are called
upon to perform the repair as mandated by the terms of the contract.
The broke.0 meter is on a pump which is used primarily when the highway
department is very busy. A functioning meter is necessan/so that we can tract
the fuel being used at that time. A busy time will begin on November 17, 1997
and the repair must be effected by that date.
Please provide sen/ice to the broken meter prior to November 17, 1997 as
mandated by the terms of your contract.
Very truly yours,
Laury<~_._~bwd
Town AEom ey
LLD:pg
.~ec:~R~ymond Jacobs, Highway Superintendent
RAYMOND C. DEAN
COMMISSIONER
TEL.. 765-3140
October 8, 1997
Mr. Ivan Kovac
Aii American Fuei Company
P. O. Box 954
Syosset, New York
Re: Diesei Meter
Oear Mr. Kovac:
11791
On October 2nd it was brought to my attention
that one of the diesel pumps is malfunctioning.
Irregardless of how lon9 it has been inoperable,
according to the 1997 contract awarded your
company, you are responsible for the repair.
Please review your 1997 contract. If you do
not intend to abide by the contract and make the
necessary repairs immediately, advise me without
delay so I can proceed further.
Respectfully,
Superintendent of Highways
cc: Town Attorney
Commissioner of Public Works
LAURY L. DOWD
TOWr~r ATTORNEY
W. COCHRAN
Supervisor
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Telephone (516) 765-1889
Fax (516) 765-1823
OFFICE OF THE TOWN ATTOH/WEY
TOWI% OF SOUTHOLD
March 20, 1996
Mr. Ivan Kovac
All American Fuel Co.
P.O. Box 1035
Syosset, NY 11791
Dear Mr. Kovac:
You called today and we discussed the Bayway rack prices your company
had agreed to provide to the Town to document the gasoline invoices you
were sending. You said that you could no longer access the Bayway prices
and proposed alternative published listings. However, Joe Levy of your
accounting department has been communicating with the Town's finance
officer. Mr. Levy has advised the Town that he has access to the Bayway
rack prlces and will provide them to us. I suggest we proceed on that
basis.
However, if at any time All American should decide that it is too
difficult to honor this provision of the contract, the Town would consent
to an early termination of the contract. Please give us thirty days
written notice if you choose this route.
Very truly your. s,
Town Attorney
cc: Jo~ Levy, All Amer. ican
~Ray Jacobs, Superintendent of Highways
John Cushman, Accounting
LAURY L DOIgD
TOWI~ ATTORNEY
CHRAN
Supervisor
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Telephone (516) 768-1889
Fax (516) 768-1823
OFFICE OF THE TOWN ATTORNEY
TOWN OF SOUTHOLD
February 21, 1996
VIA FACSIMILE
Mr. Ivan Kovac~ President
All American Fuel Company
P.O. Box 1935
Syosset, NY 11791
Re: Fuel Oil Contract with Town of Southold
Dear Mr. Kovac:
There is a contract between the Town of Southold and All American Fuel
for the supply of fuel to the Town. Nick, in the Accounting Department of
RAD Oil Inc., has advised the Town that he intends to breach the
contract by refusing to provide fuel after February 20. Be advised that
the Town objects to any discontinuation of service and will treat any such
action by All American as a breach of contract, and will obtain fuel
elsewhere.
The following is a summary of the Town's position. The Town was not
billed for the fuel delivered in January. On February 8, Town Account
Clerk, Connie Solomon, called All AmeFican to request an invoice. She was
told they would make inquiries. On February 13, Nick of RAD Oil called
for payment of the bill. He appeared unaware of the prior request to All
American and asked for written confirmation of the request for a bill.
Ms. Solomon confirmed that request in a letter to Nick dated February 13.
On February lU~, an invoice was received by Federal Express delivery.
The invoice was incomplete since it failed to provide verification of the
rack price used. On February 15, Ms. Solomon requested Nick to provide
that verification. He said that the Town was responsible for getting that
information. Ms. Solomon called Jay at All American, and was told that it
would take time, but the information would be provided. On February 20,
Nick from RAD called and threatened to discontinue service if the bill was
not paid immediately. Be advised that the fourth paragraph of the Bid
Specifications clearly provides that "verification of the rack price used
by the bidder must be supplied by the biddeF to the Town upon request."
Until All American complies with this requirement, the Town will not make
payment.
Mr. Ivan Kovac, President
February 21, 1996
Page 2
We are puzzled by the involvement of RAD Oil in this matter, although
they claim to be an affiliate of All American. I suggest you consult with
your billing department to correct this error and to ensure proper
communication in your internal accounting procedures. Any refusal to
provide service in the interim will be treated as a termination of the
agreement between the Town and All American.
'Very truly yours,
LLD:pg
cc: Accounting
· ~:Jl~'ay Department
Town Clerk
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
December it, 1998
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-1823
Telephone (516) 765-1800
A.H. Westerlund
Petro Heating Services S Fuel
Route 25
Riverhead, New York 11901
Please be advised that the Southold Town Board, at a regular meeting
held on November 2~, 1998, accepted your bids for supplying the Town of
Southold with diesel fuel and gasoline for the 1999 calendar year, all in
accordance with the bid specifications. Certified copies of the resolutions
are enclosed. I am returning Your two (2) bid checks herewith.
Thank you for submitting your bids on these proposals.
Very truly yours,
Elizabeth A. Neville
Southold Town Clerk
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
December 4, 1998
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-1823
Telephone (516) 765.1800
Ivan Kovac
All American Fuel Company
2 Briarcliff Lane
Glen Cove, New York 1150~2
Dear Mr. Kovac:
Please be advised that the Southold Town Board, at a regular meeting
held on November 24, 1998, accepted the bids of Pelto Heating Services and
Fuels for supplying the Town of Southold with diesel fuel and gasoline for
the 1999 calendar year, all in accordance with the bid specifications.
Certified copies of the resolutions are enclosed. I am returning your bid
check herewith.
Thank you for submitting your bids on these proposals.
Very truly yours,
Elizabeth A. Neville
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-1823
Telepho~e (516) 765-1800
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS
ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING
HELD ON NOVEMBER 2e.. 1998:
RESOLVED that the Town Board of the Town of Southold hereby accepts
the bid of Petro Heating Services and Fuels, at a price of plus $.0690 per
gallon over the Bayway Refining Company Tank Car Consumer Rack Price,
for supplying the Town of Southold with Diesel Fuel for the 1999 Calendar
Year, all in accordance with bid specifications.
Elizabeth A. Neville
Southold Town Clerk
November 2~. 1998
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF V/TAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-1823
Telephone (516) 765-1800
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
BIDS ON DIESEL FUEL
BID OPENING: 10:00 A.M., THURSDAY, NOVEMBER 5, 1998
Two (2) Bids were received:
1. Petro, Route 25, Riverhead, NY 11901 - $.0690 per gal over rack price
2. All American Fuel Co.,PO Box 95/4, S¥osset, NY 11791-0080 - $.06qa, "
Route 25
1516} 722.8174
Fax: (516) 722.8177
Regional Office
48 Harbor Park Drive
Port Wasbingron, NY 11050
(800) OIL HEAl
Swede Westerlund
Supervisor
Riverhead Satellite
PETRO
Heoting Services and Fuels
October 30,1998
Town Clerk
Town of Southold
Town Hall
53095 Main Road
Southold,NY 11971
Dear Ms.Neville
Petro Inc. of Riverhead is pleased to submit
the following bid on Diesel Fuel for the
calender year 1999. The price will be plus
.0690 per gallon over the Tosco Refining
Co. Tank Car Consumer Price.
Sincerely,
A. H.Westerlund
Plant Manager
P.O. Box ].457 . ,.
SUM OF One Hundred ~d 00/1~ Doll.s ' , ": :'
ORDEROF TO~ OF SO~HO~D
"'O03&&l~Ol, Sq"' ,:Oqt&oosr~?,; &~,Ol, l~&88;~SSOq,'
TOWN OF SOUTHOLD
~o ~ ~
n~,~>~c~ so~ : ===========================
D~SEL-B~D 100. O0
RC04 YAP~K
GROSS 100.00 ITOTAL 1~ 100,00
AMOUNT IDIS~
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at
by the bidder independently and has been submitted without collusion
with any other vendor of materials, supplies or equipment of the type
described in the invitation for bids, -and the contents of this bid have
not been communicated by the bidder, nor, to its best knowledge and
belief, by any of its employees or agents, to any person not an employee
or agent of the bidder or its surety on any bond furnished herewith
prior to the official opening of the bid.
(Signed) //~~~
(Corporate Title)
(if any)
Bid on 1999 DIESEL FUEL
SPECIFICATIONS FOR THE PURCHASE OF
DIESEL FUEL FOR THE TOHN OF SOUTHULD
FOR CALENOAR YEAR 1999
UNDER THESE SPECIFICATIONS, THE TOWN OF SOUTHOLD SEEKS BIDS FOS
FURNISHING ALL OF THE DIESEL FUEL REQUIRED FOR THE SOUTHOLD TOHN
HIGHWAY DEPARTMENT (PECON~C CANE, PECON~C, NEW YORK & SOUTUOLD TOWN
COLLECT[ON CENTER/D~SPOSAL AREA(COUNTY ROUTE 48, CUTCHBBUE, NEH YORK)
FOR THE CALENDAR YEAR 1999 HR[CH IS 40,000 GALLONS, ROBE OR LESS AS
MY BE NEEDED. ~EL/VERZES ABE TO BE RARE TO THE HIGHWAY DEPARTHENT
ANB COLLECTION/BISPOSRL AREA AS ANR RNEN REQUIRED.
IN SUBMITTING BEDS, THE 9ID PR[CE 9HALL DE BASED UPON TOSCO
REFINING RACK PR[CE TO WHICH NAG SEEN ADDED THE OSLTVERY COST PER
GALLON. THE AFOHEHENTIONED TO~CO CONSUHER RAKE PRICE IS PUBLISHED
OAILY,
VENDOR RECEIVING THE ANARO MUST CHECK TANKS TWICE WEEKLY AND
FILL AS NECESSARY,
THE SUCCEGSEULY SZDOER WILL BE REQUIRED TO HAKE DELIVER[ES TD
THE TOWN WITHIN ROUR(4) HOURS OF A REQUEST FOR A OELIVERY FROM ANY
TOWN:OFFICIAL AND SUCH OIODEH WILL BE REQUIRED TO RAKE DELIVER[ES
ON ANY DAY OF THE HEEK INCLUDING HOLIDAYS AND SHALL HAKE DEL[AERIES
ZN SUCH QUANTITIES OF 2~0 GALLONS OR ROREr AS RAY BE REQUIRED.
ROUT[NE DELIVERIES TO THE HIGHWAY 9EPARTRENT RUST SE MARS
BETWEEN THE HOURS OF 7:00 AH TO 3~SO PM, HGROAY THROUGH FRZOAY, NO
OELIVER~ES ARE TO BE MADE TO THE HIGHWAY UEPARTMERT ON WEEKEROS OR
HOLIDAYS UNLESS AN EMERGENCY CALL IS MADE. ROUTINE DELIVERIES TO THE
COLLECTION CENTER/DISPOSAL AREA MUST SE MADE BETHEEN THE HOURS OF
7:00 AR TO 5:00 PM, HDNDAY THROUGH SUNDAY, NO DELIVER[ES ARE TO
SE MADE TO'HE COLLECTION CENTER/DISPOSAL AREA ON HOLIDAYS UNLESS AN
EMERGENCY CALL IS MADE. ALL FUEL TICKETS FOR DELIVERIES TO THE TOWN
MUST SE S~GNEO BY A TOWN EMPLOYEE,
VENDOR RECEIVING AWARD MUST SUPPLY SERVICE FOR ANY AND ALL REPAIRS
OR REPLACEMENTS ON TOWN O~NED PUMPS WITHIN POUR (4) HOURg.
THE DID PRICE SHALL NOT INCLUDE ANY FEDERAL, STATE, OR LOCAL TAX,
FROM WHICH THE TO~N OF SOUTHOLO ES EXEMPT.
THE SOUTHOLO TOWN BOARD RESERVES THE RIGHT TO RELECT ANY AN~ ALL
BEDS AND WAIVE ANY OEFECT OR INFORMALITY IN ANY BIO SHOULS IT BE OEEHEO
IN THE BEST INTEREST OF THE TOWN OF SOUTHGLD TO DO SO.
BIDS MUST INCLUDE A NON-COLLUSIVE SIC CERTIFICATE, ANS GE SZGNES
AND SEALED IN ENVELOPES P~AZNLY MARKED "BIB DN DIESEL FUEL", AND
ARDHESSEO TO THE TO~N CLERK, TOWN OF SOUTHOLD , TOUN NALL%5209S HAIN
ROAD, .SOUTHOLD, NEW YORK 11971
ELIZABETH A. NEVILLE
SOUTHDLS' TOWN CLERK
lu/26/98 ~[ON 11:(]0 F;~: 516 765 6145 ~.
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at
by the bidder independently and has been submitted without collusion
with any other vendor of materials, supplies .or equipment of the type
described in the invitation for bids, -and ~:he contents of this bid have
not been communicated by the bidder, nc~', to its best knowledge and
belief, by any ef its employees or agents, to any person not an employee
or agent of the bidder or its surety on any bond furnished herewith
prior to the official opening Of the bid,
(Signed) ~;~'L.~
(Corporate Title)
(if any)
Bid on 1999 DI~!=-SEL FUEL.
UI'IDEt'I 1', -,
r'~E-,,.; 3PEFI'FTC"~lr~rUi'L? ~.[ TOi-lh OF SOUtHOLD SEEKS FlJJDS FOR
I URi'I.I;IiING ALL OF TIlE IIJE.~EL FI.Ii:L REOIIT~tl[! F(}R TIlE SOOTHOLD TOWN
¢I. GIlHAY OEPARTHEN1 (PFC(INIC lANE, PEERNIF.. NEN YORK & ,c;OUTROI. D TOWN
SOLLECTJ:ON CENI'ER/DIt;POSAL AREA(EIIUNIY ROUTE 4R, CUICFIOgllE, NEW YORK)
FQR lite CALENDAR YEAR 1999 WHICH IS 4O,OflO GALLONS, NOR[' OR LESS AS
RAY BE NEEDED. ,) I.[VFR.tES ARE TO Bi". HAllE I@ THE H]I[GIiWAY OEPARTNFN1
!i'.l 5USHfTTZNG ,.rCfOS, ;HE FiJO PRICE ml,~l.L 8E BA~E8 UPON IOSCO
.? r~:; ,, ( f~P :: dFFK IN,,LUD.,,G HOf.~gAYS AND ~tlAI. L WAKE qr~ TVFRFYq
: /.UU AM I'P 3:00 PC/, t.:ONP~'.' THOROUGH FRIDAY
UEL~VEFIL',; DE HAOE T~l'qt HJGH~I~Y DFFA~ENT ON NEF~NLtS On
/-g,, AM TO 5:00 P~, NONDA'~ ]HRRi~} ',;UNrrAv. Nil [,FL_VER~.¢S ~RF TO
HF ~,A,,F TO'THE CdI.[EI, tUi CE, TcR, 3,S I.)..AL ARIMA ON HOLIDAYS UriLESS AN
NERU,.,b CAL; IS HAOE ALi. FUFt
, tzLKtT.- Ftl~ CELIVFRfES TO THF TOWN
'R PFPLACEMENi ON TOWN f)WNEf) m,~': ~, i ' ' , .
THE BiU P~ZCE SHA!.L f~Oi }flCiU[J~ i¢~? FFOFqAL STATF, mP ~,,.AL fAX,
P'¢'~ ~'iHICH ')HE ~[h','N OK SOUiH(II.() r,~ EXFt.lPl,
TH~ SOUJH',JLO TO~.,~!~ BOAR~] ~I[JqFRVE5I,~L'; ~TGHT. ro REt F~l AhY .NIl ALL
Tt; THF 8FST iNtEREST OF THE
BTOS MUS1 INCLUDE A NON-~OLLHSTV~ did CERTTFTCAtE, qN,,' ,n R~? S,~u~'~cr,_,
AND SFAtFD ZN ENVELOPFS PLAIf~Lv ~¢ARFFI) "B~ll ('~ D'fESEL ~IIF)", ANal
U'.~.~TI,, P. NF~ "~R' il
NON-COLLUSIVE BiD CEIRTIFICATE
The undersigned bidoer certifie.~ that this b~d has beer; arrived at
,.,', the bidder i~de;~endently and has been submitted without colh~sion
'^~th an',, nth~r vermont of materials, supplie.~ or equipment of the type
~ ...,.~ m, tn,:, invitation for bids, an~ the contents of this Did have
.," ',mmu'~¢cated by the bidder, nor, to its best knowledge
:~¢[e: .... ;y cf its employees or agents, to any person not an employee
3r age~t of th~. [~iddPf' or its surety on any bond furnished herewith
{Corporate Tit~e) ~).~/9
STAT~. OF NEW YORK)
COUNTY :dF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York
being duly sworn, says that on the 20th day of October ...... 1998
she affixed ~ notice of which the annexed printed notice is a true copy,
in a prop,.~r and substantial manner, In a most public place in the Town of
Southold, Suffolk County, New York, to wit: .~_o~wn Clerk's Bullet.in
Boar..d_~ ~_c..u~[~_~ld.~Tow_~n Hall, 53095 Main.R_o_a_.d:= S...guthold~ New York.
t~gal Nolice - Notice to Bidders - sealed bids am sought and requested
tot the purchase ot q0,000.,gallons, mo~e or less as may' be needed, of Diesel
Fue! foe the Southold TOw~ Highway Department and Collection/Disposal Area
for Calendar Year 1999.
-- r~hzabe~h A.
Southold Town Clerk
Sworn to Oefore .me th~s
~nthda~' of Orr.her__, 1998,
v Notary~Public ,
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE 15 HEREBY GIVEN. in accordance wlth the provisions of
Section 103 of the General Municipal Law. that sealed bids are sought and
requested '~or the purchase of qO.000 gallons, more or less .~m ,.a.v be
needed, of Diesel Fuel for the Southold Town Highway Depar~nent and
ColJectloil/l~isposal Area for Calendar Year 1999.
Specifications for such blds may be obtained at the Office of the
5outhold T~wn Clerk. Town Hall. 5309~ Main Road. Southold. New York
f~ealed bids, together with a Non-Collusive Bid Certificate, and bank
dr-ft or c~rt[fied check in the amount of $100.00, will be received by the
T,.wn Cler~ at the 5, ~thold Town Hall, 53095 Maln Road, Southotd, New
Yor~, un[il 10:00 A.M., Thursday, November 5, 1998. at which t[me they
will be opened and read al- 't in public. The Town ~oard of th:' t~wn of
Southold reserve~ the r~ght ~, reject any and all bids and walv~ any aod all
informal~tle~ in any hid ~hould it be deemed In the best interest of the Town
of Southr~d to do
Ail bids must be signed and sealed in envelopes plainly marked "[{id o~
,Diesel Fuel", and submJtted to the Town Clerk. The bid price shall not
'include any tax, federal, state, or local, from which the Town of Southold is
J~xempt.
October 19, 1998.
ELIZA!~ETH A. NEVILLE
SOUTHOLD 'IOWN CLERK
PLEASE PUBLISH ON OCTOE~ER 22. 1998. AND FORWARD ONE (1)
',AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE. TOWN CLERK.
TOWN HALl.. PO BOX 1179. 5OUTHOLD. NY 11971.
:Copie~ to [~e following:
The Traveler Watchma~
Town Board Members
Town Attorney
Dodge Reports
Brown's ket. ter s
Burrelle's Information Services
Town Clerk's Bulletin Board
Supt. of Highways Jacobs
Solid Waste Cooed. Bunchuck
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN,
in accordance with thc provi-
sions of Section 103 of the Gen-
eral Municipal Law, that sealed
bids are sought and requested
for the purchase of 40,000 gal-
Ions, more or less as may be
needed, of Diesel Fuel for the
Southold Town Highway Depart-
ment and CollectionfDisposal
Area for Calendar Year 1999.
Specifications for such bids
may be obtained at the Office of
the Southold Town Clerk, Town
Hall, 53095 Main Road,
Southold, New York 11971.
The sealed bids, together
with a Non-Collusive Bid Certifi-
cate and bank draft or certified
check in the amount of $100.00~
wi]l be received by the Town
Clerk at the Southold Town Hall,
53095 Main Road, Southolck New
York, until 10:00 a.m. Thumday,
November 5,1998, at which time
they will be opened and read
aloud in public. The Town Board
of the Town of Southold
serves the right to reject any and
all bids and waive any and all
informalities in any bid should it
be deemed in the best interest of
the Town of Southold to do so.
All bids must be signed and
sealed in envelopes plainly
marked "Bid on Diesel Fuel,"
and submitted to the Town
Clerk. The bid price shall not in-
elude any tax, federal, state, or
local, from which the Town of
Southold is exempt.
Dated: October 19, 1998
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
1X- 10/22/98(339)
COUNTY OI
STATE OF NEW YORK ss:
Patricia C. Loliot, being duly sworn, says that
she is the Production Coordinator, of the TRAV-
ELER WATCHMAN, a public newspaper printed
at Southold, in Suffolk County; and that the no-
tice of which the annexed is a printed copy,
has been published in said Traveler Watchman
once each week for
......................................... ./. ............................ weeks
successively, commencing ¢;~n the .....?~....~:: ......
day
Sworn to bef(~e me th~s ...... .,..~....2: ........... day of~
....................... ...............
Notary Public
BARBARA k SCHNEIDER
NOTARY PUSUC, State of Hew Yo~k
~o. 480~46
Qualified in Suffolk ~ ,/
Comr~saon Expires
ELIZABETH A. NEV~.LE
TO~N CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-1823
Telephone (516) 765-1800
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
FAX TRANSMITTAL
TO: PAT LOLLOT
FROM: BETTY NEVILLE
DATE: 10/19/98
Number of Pages (including Cover}: q
If total transmittal is not received, please call (516)765-1800.
COMMENTS:
LEGAL NOTICES - NOTICE TO BIDDERS:
(1) Diesel Fuel for 1999 Calendar Year
(2) Gasoline for 1999 Calendar Year
[3) Heating Fuel Oil for 1999 Calendar Year
ALL FOR PUBLICATION ON THIS THURSDAY, OCTOBER 22, 1998.
Received By Date
Z0/19/98 ~ON 23:03 FAX 518 765 8145
SOI.~HOLD CLERK
~ ool
ELIZABETH .4.. NEVZL,I.E
TOWN
FREEDOM OF I,~TFORMATION OFfiCER
Tow~ Hall, ~09& Main ~b~acl
P.O. Box 1179
Southold, ~%~ew York ].1971
Fm~ ($16) 76S-1823
Telephone (516) 765~1800
OFFICE OF THE TOWN CLERK
TOWI~ OF SOUTHOLD
FAX TRANSMITTAL
TO: PAT LOLLOT
FROM: BETTY NEVILLE
DATt~: 10/19/~
Number of Pages (including cover)
If total %runsmii. iml Is not received, ploa~ Gall (S16)765-1800.
COMMENTS:
LEGAL NOTICE - NOTICE TO BIDDERS:
(1) DWI Fuel for 19OO,..~"~~ )
(2) c~,o!lne ~r ~t0o {~)
(3) ~t.~ Fu.' for 1,~, ~
FOR ~BLICATION ON THU~DAY. 0~ ZZ. 1998.
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of
Section 103 of the General Municipal Law, that sealed bids are sought and
requested for the purchase of qO,O00 gallons, more or less as may be
needed, of Diesel Fuel for the Southold Town Highway Department and
Collection/Disposal Area for Calendar Year 1999.
Specifications for such bids may be obtained at the Office of the
Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York
11971.
Sealed bids, together with a Non-Collusive Bid Certificate, and bank
draft or certified check in the amount of $100.00, will be received by the
Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New
York, until 10:00 A.M., Thursday, November 5, 1998, at which time they
will be opened and read aloud in public. The Town Board of the town of
Southold reserves the right to reject any and all bids and waive any and all
informalities in any bid should it be deemed in the best interest of the Town
of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid on
Diesel Fuel", and submitted to the Town Clerk. The bid price shall not
include any tax, federal, state, or local, from which the Town of Southold is
exempt.
October 19, 1998.
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON OCTOBER 22, 1998, AND FORWARD ONE (1)
AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK,
TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971.
Copies to the following:
The Traveler Watchman
Town Board Members
Town Attorney
Dodge Reports
Brown's Letters
BurrelleSs Information Services
Town Clerk's Bulletin Board
Supt, of Highways Jacobs
Solid Waste Coord, Bunchuck
STATE OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York
being duly sworn, says that on the 20th day of October 1998
she affixed a notice of which the annexed printed notice is a true copy,
in a proper and substantial manner, in a most public place in the Town of
Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin
Board~ Southold Town Hall, 53095 Main Road, Southold, New York.
Legal Notice - Notice to Bidders - sealed bids are sought and requested
for the purchase of &0,000 gallons, more or less as may be needed, of Diesel
Fuel for the Southold Town Highway Department and Collection/Disposal Area
for Calendar Year 1999.
Southold Town Clerk
Sworn to before me this
~nthday of Octnber , 1998.
Notary~Public ,
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAl, STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-1823
Telephone (516) 765-1800
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS
ADOPTED BY THE SOUTHOLD TOWN BOARD AT THEIR REGULAR
MEETING HELD ON SEPTEMBER 29. 1998:
RESOLVED that the Town Board of the Town of Southold hereby authorizes the
Town Clerk to advertise for bids for the following items for 1999:
Milk for the Human Resource Center
Food for the Human Resource Center
Police Department Uniform Clothing
Cleaning Uniforms of the Members of the Police Department
Gasoline for Town Vehicles
Heating Fuel Oilfor Town Buildings
Diesel Fuel Oil for Highway Department and Disposal Area
Removal and Disposal of Household Hazardous Waste from Collection Center
Removal of Scrap Tires from Disposal Area
Removal of Scrap Metal from Disposal Area
Town Yellow Garbage Bags
EI~A. Nevdle
Southold Town Clerk
September 29. 1998
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-1823
Telephone (516) 765-
DIESEL FUEL FOR 1999
BID OPENING: 10:00 A.M., Thursday, November 5, 1998
(Please list Date Company Name, address, contact person, tele. no.& fax no.)
SPECIFICATIONS FOR TIlE PURCHASE DF
DIESEL FOEL FOIl 1tIE TOWN OF SOUTtlOLD
FOR CALENDAD YEAR 1999
UNDER THESE SPECIFICATIONS, TNE TOWN OF SOUTHOLD SEEKS BIDS FOR
FURNIStlING ALL OF TIlE DIESEL FUEL REQUIRED FOR TIlE SOUIHOLD TOWN
ttIGHWAY DEPARTMENT (PECONIC LANE, PECONIC, NEW YORK & SOUTHOLO TOWN
COLLECTION CENTER/DISPOSAL ADEA(COUNTY ROUTE 40, CUTCttOGUE, NEW YORK)
FOR THE CALENDAR YEAR 1999 WHICH IS 40,000 GALLONS, MORE OR LESS AS
MAY BE NEEDED. DELIVERIES ARE TO BE MADE TO TttE HIGHWAY DEPARTMENT
AND COLLECTION/DISPOSAL AREA AS AND WHEN REQUIRED.
IN SUBMITTING BIDS, THE BID PRICE SHALL BE BASED UPON TOSCO
REFINING RACK PRICE TO WHICH HAS BEEN ADDED THE DELIVERY COST PER
GALLON. THE AFOREMENTIONED TOSCO CONSUMER RAKE PRICE IS PUBLISHED
DAILY.
VENDOR RECEIVING THE AWARD MUST CHECK TANKS TWICE WEEKLY AND
FILL AS NECESSARY.
THE SUCCESSFULY BIDDER WILL BE REQUIRED TO MAKE DELIVERIES TO
THE TOWN WITHIN FOUR(4) HOURS OF A REQUEST FOR A DELIVERY FROM ANY
TOWN OFFICIAL AND SUCH BIDDER WILL BE REQUIRED TO MAKE DELIVERIES
ON ANY DAY OF THE WEEK INCLUDING HOLIDAYS AND SItALL MAKE DELIVERIES
IN SUCH QUANTITIES OF 250 GALLONS OR MORE, AS MAY BE REQUIRED.
ROUTINE DELIVERIES TO TIlE tlIGHWAY DEPARTMENT MUST BE MADE
BETWEEN THE HOURS OF 7:00 AM TO 3:00 PM, MONDAY THROUGH FRIDAY. NO
DELIVERIES ARE TO BE MADE TO THE NIGHWAY DEPARTMENT ON WEEKENDS OB
HOLIDAYS UNLESS AN EMERGENCY CALL IS MADE. ROUTINE DELIVERIES TO TIlE
COLLECTION CENTER/DISPOSAL AREA MUST BE MADE BETWEEN THE HOURS OF
7:00 AM TO 5:00 PM, MONDAY THROUGH SUNDAY. NO DELIVERIES ARE TO
BE MADE TOXTHE COLLECTION CENTER/DISPOSAL AREA ON HOLIDAYS UNLESS AN
EMERGENCY CALL IS MADE. ALL FUEL TICKETS FOR DELIVERIES TO THE TOWN
MUST BE SIGNED BY A TOWN EMPLOYEE.
VENDOR RECEIVING AWARD MUST SDPPLY SERVICE FOR ANY AND AlL REPAIRS
OR REPLACEMENTS ON TOWN OWNED PUMPS WITHIN FOUR (4) HOURS.
THE BID PRICE SttALL NOT INCLUDE ANY FEDERAL, STATE, OR LOCAL TAX,
FROM WHICH THE TOWN OF SOUTHOLD IS EXEMPT.
THE SOUTHOLD TOWN BOARD RESERVES TIlE RIGttT TO RELECT ANY AND ALL
BIDS AND WAIVE ANY DEFECT OR INFORMALITY IN ANY BID SHOULD IT BE DEEMED
IN THE BEST INTEREST OF THE TOWN OF SOUTHOLD TO DO SO.
BIDS MUST INCLUDE A NON-COLLUSIVE BID CERTIFICATE, AND BE SIGNED
AND SEALED IN ENVELOPES PLAINLY MARKED "BID ON DIESEL FUEL", AND
ADDRESSED TO THE TOWN CLERK, TOWN OF SDUTBOLD TOWN HALL,~ 52095 MAIN
ROAD, SOUTROLD, NEW YORK 11971
DATED:
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING
ADOPTED BY THE SOUTHOLD TOWN BOARD AT A
HELD ON OCTOBER 27, 1998:
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-1823
Telephone (516) 765~1800
RESOLUTION WAS
REGULAR MEETING
RESOLVED that the Town Board of the Town of Southold hereby authorizes
and directs the Town Clerk to advertise for bids for the purchase of five
hundred (500) tons of Bulk Ice Control Rock Salt for the Highway
Department, for the period November 1, 1998 through November I, 1999.
"~~h A. Neville
Southold Town Clerk
October 27. 1998
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at
by the bidder independently and has been submitted without collusion
with any other vendor of materials, supplies or equipment of the type
described in the invitation for bids, and the contents of this bid have
not been communicated by the bidder, nor, to its best knowledge and
belief, by any of its employees or agents, to any person not an employee
or agent of the bidder or its surety on any bond furnished herewith
prior to the official opening of the bid.
(Signed)
(Corporate Title)
(if any)
Bid on 1999 DIESEL FUEL