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HomeMy WebLinkAboutScrap MetalELiT~BETH A. NEVILLE TOWN CLERK fLEGISTRAR {~E VITAL ~TATISTB 'S MARRIAGE OFFICER RECOt~.DS MAN,X,{ IEMENT OFFICER EI~EEI)OM OF IN]:,'{)RMATION OFFICI~iR Ti,wn }dali, 53()95 Main Rm~d P.O. Box 1179 Sm~thold, New York 11971 Telep}lorw(516~ 765 18011 OFFICE OF THE TOWN CLERK TOWN OF SOUTItOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE 5OUTHOLD TOWN BOARD HELD ON DECEMBER 21. 1999: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Gershow Recycling Corp to pay the Town of Southold $45.41 per ton (removal by contractor) and $51.51 per ton (delivered to contractor) for the Removal or Acceptance of all Scrap Metal from the Southold Town Disposal Area for the period December 1, 1999 throu9h November 30, 2000, all in accordance with bid specifications. Southold Town Clerk December 21. 1999 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR Ot" VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 12, 2000 Gershow Recycling Corporation 71 Peconic Avenue Medford, New York 11763 Attention: Kevin Gershowitz, Vice-President Dear Mr. Gershowitz: The Southold Town Board at their regular meeting held on December 21, 1999 accepted your bid for the Removal or Acceptance of all Scrap Metal from the Southold Town Disposal Area for the period December 1, 1999 through November 30, 2000. A certified copy of this resolution is enclosed. Your certified check no. 66775967 in the amount of $200.00 is returned herewith. Thank you for submittlng your bid. Very truly yours, Southold Town Clerk SENDER: · Complete items I and/or 2 for additional serwces. I also wish to receive the = Cernpl~t¢ Hems 3, 4a, and 4b. following services (for an ,, Print y )ul name and address on the reverse o this erin so that we can return this extra fee): per[mt 3. Article Addressed to: 4a. Article Number Z088 ~,77 765 Kevin Gershowitz. V.P. 4b. Service Type Cersl-,ow Recycling Corp. [] Registered ~[] Certified 71 Peconic Avenue [] Express Mail [] Insured ~: Medford, H( 11763 [] RetumReceiptf0rMerchandise [] COD o 7, Date of Derivery < / - ~ ~ceived By: (Pdnt Nam~ 8. Addressee's Address (Only if requested ~ ~~)~ ~ ~ ~/~ andfeeispaid) = ~, ~ign~t~ro: (Address~gent) ,~i' - PS fform 3811, December 199~ ¢0 ~,~:~'~ ,,7 r~ ~, ~9 Domestic Return Receipt SOU'I'HOLD TOWN CLERK Z 088 477 765 Receipt for Certified Mail Do no~ use !or International Mail (See reverse) ~,~' Kevin Cershowitz, V.P. Gershow Recyclinq Corp 71 Peconic Avenue Medford, NY 11763 ~'os~ag~ $ .33 Ced~fied Fee 1 . ~0 Spedal Delivery Fee ELIZABETH A. NEVILLE TOWN CLERK REGISTIe2kR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 12, 2000 Mid-Island Salvage 1007 Long Island Avenue Deer Park, New York 11729 Attention: Kathleen Schroeder, Comptroller Dear Ms. Schroeder: The Southold Town Board at their regular meeting held on December 21, 1999 accepted the bid of Gershow Recycling Corporation for the Removal or Acceptance of all Scrap Metal from the Southold Town Disposal Area for the period December 1, 1999 through November 30, 2000. A certified copy of this resolution is enclosed. Your certified check no. 812-593365817 in the amount of $200.00 is returned herewith. Thank you for submitting your bid. Very truly yours, Southold Town Clerk Enclosures SENDER: · Complete dems 1 and/or 2 tot additional services. I also wish to receive the · Complete items 3, 4a, and 4b. following services (for an · PHnt your name and address on the reverse of this form so thai we can return this extra fee): card to you o~ · A~ach this fern to the front of the mailpiece, or on the back if space does not 1. [] Addressee's Address '~. o · ~ 3. Article Addressed to: -& Kathleen Schroder, Comptroller Eo Mid-Island Salvage 1007 Lo_rig Island Avenue Deer Park, NY 11729 ::3 ~ F~eived By: (Pdnt Name) PS F6rm 3~11 'l~ember 1994 4a. Article Number Z 088 ~177 76~ 4b. Service Type [] Registered 13a Certified [] Express Mail I~ Insured [] RetumReceiptforMerchandise [] COD 7. Date of Delivery 8. Addressee's Address (Only if requested and fee is paid) 10/59597 B 0179 Domestic Return Receipt SOUTHOLD TOWN CLERK 7' B&6 q77 US Postal Service Receipt for Certified Mail No Insurance Coverage Pr Cvided Do riot us or Iht rnational Mail See reverse s.~.o ~atg~een 5ch¢oder, ~mp. Mid-Island Salvage Street & Number 1007 Long Island Avenue Post Office State &ZIP Code _ Deer Park, NY 1172q Posiage $ .33 Cedified Fe~ 1 . Speciat Dehvew Fee Restncted Delivery Fee D~e, & ~dressee's Address ELIZABETH A. NEVILLE TOWN CI ~RK r!',:~*l It:~'/. Y,:>,0!15 Main Road ['.(). Bt~x 1179 kt,uttulld, New York 11971 OFFICE Ot, FIlE ~! ()¥1, N CI,ERK T( )¥VN ( )t? Y;( )1 'TI IOI ~I ~, REMOVAL OF SCRAP METAL FOR CALENDAR YEAR OF 2000 BID OPENING: 10:00 A.M.. THURSDAY. DECEMBER 2. 1999 TWO (2) BIDS WERE RECEIVED: GERSHOW RECYCLING CORP. 71 Peconic Avenue Medford, NY 11763 Tele 298-6188 Items w/ Refrigerants: Removal by Contractor: Delivered to Contractor: Removed by Contractor: Delivered to Contractor: $51.51 per ton $q5.~1 per ton $51.51 per ton $10.00 per item $~5.51 per ton $10.00 per item MID-ISLAND SALVAGE 1007 Long Island Avenue Deer Park, NY 11729 Tele 667-5040 Removal by Contractor: $37.00 per ton Delivered to Contractor: $~2.00 per ton Items w/ Refrigerants: Removed by Contractor: $10.00 per item $37.00 per ton Delivered to Contractor: $10.00 per item SLt2.00 per ton BID OF GERS~ !CYCLING SCRAP METAL PROPOSAL CORP. To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders, dated October 26, 199,9, inviting proposals for the Removal of all Scrap Metal deposited at the Southold Town Disposal Area located north of County Route 48, at Cutchogue, New York, during the period from January 1, 2000 through December 31, 2000 and subject to all the conditions and requirements of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications, and Form of Contract, and to the satisfaction of the Town of Southold for the following price: ~-~ e~o~,~ ~,,~,-I~ ~,~o~ A. Bid for Fiscal Year 2000 is $ L~, per ton removed by the Contractor, which is to be paid to the Town of Southold. B. Bid for Fiscal Year 2000 is $ ~\,C,~\ per ton delivered to the Contractor, which is to be paid to the Town of Southold. (If the Contractor will not accept items containing refrigerants, do not complete this part.) C. Bid for Fiscal Year 2000 for removed by the Contractor is $ by the Town of Southold, and $ items containing refrigerants if per item, which is to be paid per ton for the value of such items as scrap to be paid to the Town of Southold. D. Bid for Fiscal Year 21)00 for items containing refrigerants if delivered to the Contractor is $ \c~ (:~c, per item which is to be paid by the Town of Southold, and $ ~\. ,~\ per ton for the value of such items as scrap to be paid to the Town of Southold. If this proposal shall be accepted by the Town Board, and the undersigned shall fail to execute the contract, or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; Page 2 - A It - Scrap Metal performed under the provisions of the Laws of the State of New York affecting the same, and this Contract shall be null and void and of no effect if the contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Town Clerk of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the Contract. 4. Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to have been inserted, then upon the application of either party, this Contract shall be physically amended forthwith to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. 6. Liability and Indemnification. Contractor agrees to indemnify, defend and hold harmless the Town against any and all liabilityf loss, damage, suit, claim, demand, cost, charge and attorneys fees of whatever kind arising out of a third party action or claim which the Town may directly or indirectly incur by reason of the Contractor's negligence in carrying out or performing the terms of this Agreerqent or failing to carry out the terms of the Agreement. IN WITNESS WHEREOF, the respective, parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respective parties and their respective seals affixed, the day and year first above written. (S E A L) TOWN OF SOUTHOLD By Jean W. Cochran, Supervisor (SEA L) CONTRACTOR Page 3 - A ~t STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) On this ~ day of 1999, before me personally came JEAN W. COCHRAN, to me known, who being by me duly sworn, did depose and say that she resides at Boisseau Ave.,$outhold, New York, that she is the Supervisor of the Town of Southold, the municipality described in and which executed the foregoing instrument; that she knows the seal of said Town; that the seal affixed to said instrument is such Town Seal; that it was so affixed by order of the Town Board of the Town of Southold, and that dne signed her name thereto by like order. Notary Public STATE OF NEW YORK) SS: COUNTY OF ~U~-c'~'~- , On this day of '~c~:~, 1999, before me personally came ~¢~LI ~;~,~,0~,~- to me personally known, being by me duly sworn, did depose and say that he resides at 'Z'/ ,,'~'("~,,0,( /~]/e //~/~'c~.,2~),/v~ //?~..~ , that he is the X~c~ ~)~%~C('~ of ! (~-~'~aGt} '~<.{C~(~3~-~ the Corporation described in and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. / ~/~,//~/ ~"'~-{~(~ /~ N~tt~arv Publ,~ iy~a ry ~ SAMUEL F. KAPLAN No. 4967792 -3- AGREEMENT THIS AGREEMENT, made and entered into this day of · 1999, between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Town", and C_~r>xr~ ~6~.~.,~3, ~,~. a domestic corporation of the State of ~,'~ , having its principal office at r~t ~c'~%.~ ~X.~ ~;x~\ /~1 party of the second part, hereinafter called the "Contractor". WlTNESSETH: in consideration of the covenants and agreements hereinafter contained, the Contractor agrees to furnish all equipment, materials, implements, and incidentals and to furnish all labor to do all the work Agreement. 3. . The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be required for the Removal of Scrap Metal from the Southold Town Disposal Area at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefor on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract, for the period from January 1, 2000 through December 31, 2000. In consideration of which the Contractor and the Town agrees to the following: A. The Contractor shall pay to the Town $ ~or,-/i per ton for scrap metal removed by the Contractor. B. The Contractor shall pay to the Town $ ~\ &~ per ton for scrap metal delivered to the Contractor. C. The Town shall pay to the Contractor $ ~ e~ per item for items containing refrigerants removed by the Contractor, and $ per ton for the value of such items as scrap to be paid to the Town. D. The Town shall pay to the Contractor $ '~,~:~ per item for items containing refrigerants delivered to the Contractor, and $ per ton for the value of such items as scrap to be paid to the Town. The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1. The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New 'fork shall be adhered to by the Contractor as to the labor under this Pag~ 2 - - Scrap Metal (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of a resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the under signed understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set name in full, together with his (their) residence address, this__ of 999. Signature Title %i (~ Firm or Corporation Address his (their) /¢~' day Telephone Number ~\~- ~,~-.Gl~'2 -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER (Name of~ Corporation)~ be authorized to sign and submit the bid or proposal of this corporation for the following project: Removal of Scrap Metal from the Southold Town Disposal Area, Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate of this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by C~c~ ~,~% C~.~ corporation at a meeting of its Board of Directors held on /~ ~ day of ~/ , 1999. (Seal of the Corporation) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Corporate Title) (if any) \l~ Bid on REMOVAL OF SCRAP METAL Ger~how Recycling Corp. - Scrap Metal Bid NORTH FORK BANK~i~ ':0 a ~-hO ? q i. a':"' h a 8 h,"E) ,',[,[, ? ? 5q6 ?"' BID OF MID-~I~LAND SALVAGE, SCRAP METAL PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders, dated October 26, 199~9, inviting proposals for the Removal of all Scrap Metal deposited at the Southold Town Disposal Area located north of County Route 48, at Cutchogue, New York, during the period from January 1, 2000 through December 31, 2000 and subject to all the conditions and requirements of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications, and Form of Contract, and to the satisfaction of the Town of Southold for the following price: A. Bid for Fiscal Year 2000 is $ 37.00 per ton removed by the Contractor, which is to be paid to the Town of Southold. B. Bid for Fiscal Year2000 is $ 42.00 per toll delivered to the Contractor, which is to be paid to the Town of Southold. (If the Contractor will not accept items containing refrigerants, do not complete this part.) C. Bid for Fiscal Year 2000 for removed by the Contractor is $ 10.00 by the Town of Southold, and $ 37.00 items containing refrigerants if per item, which is to be paid per ton for the value of such items as scrap to be paid to the Town of Southold. D. Bid for Fiscal Year 2000 for items containing refrigerants if delivered to the Contractor is $ 10.00 per item which is to be paid by the Town of Southold, and $ 42.00 per ton for the value of such items as scrap to be paid to the Town of Southold. if this proposal shall be accepted by the Town Board, and the undersigned shall fail to execute the contract, or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposai, '~he bidde~' certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; Pag~ 2 - - Scrap Metal (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of a resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the under signed understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this ~ day of ~._~L?,, , 1999. S ig natu r e~/~(-¢, tJ L/(J~(~~-- ~J-' ~!~/(-· ~ (JO(' Title lh:'/'- Firm or Corporation /~ fl% Telephone -2- NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Corporate T i t le.~/ (if any) Bid on YEAR 2000 SCRAP METAL REMOVAL NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communic~ited by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Corporate Titl~ (if any) Bid on REMOVAL OF SCRAP METAL Mid-Island Salvage - Scrap Metal LEGAL NOTICE NOTICE TO BIDDERS I[_ NOTICE IS HEREBY GIVEN, in accordance with the provisions of ~ection 103 of the General Municipal Law, that sealed bids are sought and i~equested for the removal of Scrap Metal for Calendar year 2000 from the '~outhold Town Disposal Area, Cutchogue, New York. The sealed bids will be received by the Town Clerk of the Town of :~outhold, at the Southold Town Hall, 53095 Main Road, Southold,' New York, until 10:00 A.M., Thursday, December 2,1999, at which time they will be opened and read aloud in pubtlc. Specifications, a proposed contract for the execution of the work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, 53095 Main Road, Southold, New York :11971 . Proposals must be made upon and in strict accordance with the form of Proposal, which form of proposal will have an accompanying copy of the ~specifications for said work and proposed agreement, and the same may be ibbtained at the Office of the Southold Town Clerk upon payment of a fee of $10~00 (non-refundable). Any alterations of the form of the proposal will ~esult in the automatic rejection of the bid and forfeiture of the bid deposit I Proposals must be made and received upon the following conditions: Each proposal must be accompa~ied by the deposit of a certified check ;!payable to the order of the Town of Southold in the sum of $200.00, or a 'bond with sufficient sureties, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he Iwill furnish, within ten days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the [;required surety. Upm~ acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give [ithe further security prescribed in the Specifications within the time limit l!herein, then the check deposited as aforesaid and the moneys standing to the credit of same, will be forfeited to the Town as liquidated damages, or ;if a bond has been presented in lieu of a certified check, then the penalty !'shall be enforced as liquidated damages. All bids must be marked "Bid for Removal of Scrap Metal", and must be Isigned and sealed in envelopes plainly addressed to the Southold Town l!Cler'k, Southold Town Hall, 53095 Main Road, Southold, New York 11971. The Town Board of the Town of Southold reserves the right to reject any and all bids or parts thereof. The bid price shall not include any tax, !federal, state, or local from which the Town of Southold is exempt. Dated: November 9, 1999. ELIZABETH A. NEVILLE %OUTHOLD TOWN CLERK Scrap Metal Pagee ~ALEASE PUIM_ISH ON NOVEMBER FFIDAVIT OF PUBLICATION TO TOWN HAt l, PO BOX 1179, SOUTHOLD, NY 11971. Copies t~ t}~,, following: The Suffolk Times Town P, oard Member's Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck 1999 AND FORWARD ONE (1) ELIZABETH NEVILLE, TOWN CLERK, STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 17th day of November 1999 she affixed a notice of which the annexed printed notice is a true copy, in. a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. Legal Notice - Notice to Bidders for "'Removal of Scrap Metal 'for Calendar Year 2000~ Date of Bid opening 10:00 a.m., Thursday, December 2, 1999 Southold Town Clerk Sworn to before me this 17th day of Noveml~,,r, 1999.. JOYCE M. Nota~/Public, State of ~c~w ¥o~, No. 4952246, Term Expires June 12, TOWN OF SOUTHOLD SPECIFICATIONS FOR THE SALE AND REMOVAL OF SCRAP METAL FROM SOUTHOLD TOWN DISPOSAL Al:tEA Al' CUTCHOGUE, NEW YORK FISCAL YEAR 2000 The following are the specifications for the removal of scrap metal from the Southold Town Disposal Area at Cutchogue, in the Town of Southold, County of Suffolk, New York. The provisions herein are to be deemed a part of the contract upon its being awarded to the successful bidder. 1. The Town of Southold intends, by these specifications, to seek proposals for the removal of scrap metal deposited by the public at the Town's Disposal Area located north of County Route 48, at Cutchogue, New York, during the period commencing January 1, 2000 and ending on December 31, 2000. To effectuate such removal, it is intended that the successful bidder (hereinafter referred to as the Contractor) will, at all times during the period specified, place conventional roll-off containers, or open top trailers at convenient locations at the site into which the public and Town employees at the site will deposit scrap metal. As such containers are filled the Contractor will be required to promptly remove them and replace them with empty containers. In addition, the Town reserves the right to haul scrap metal to the vendor, either occasionally or on a regular basis, using Town employees and a Town-owned truck and trailer. The Town, therefore, also requests a bid price per ton, listed separately, for such scrap metal delivered to the vendor. 2. It is intended that when used he. rein, the term scrap metal is intended to include, but not be limited to, scrapped automobiles, trucks, trailers, refrigerators, and any and all articles composed essentially of metal, whether ferrous or non-ferrous. 3. The price set forth in the proposal shall be the amount per ton that the contractor will pay to the Town of Southold for scrap metal removed from the Town Disposal Area during the period commencing on January 1, 2000 and ending on December 31, 2000, Accordingly, proposals are to be submitted on the basis of price per ton of scrap metal removed from the Disposal Area. 4. It shall be the duty of the Contractor, at all times during the term of the contract, to provide a sufficient number of containers at the site available to receive all scrap metal deposited at the site. The Contractor shall also be required to maintain a telephone at which he may be contacted by the Town. The telephone number shall be filed in the office of the Solid Waste Coordinator. The Contractor shall remove filled containers and deposit empty containers within 24 hours of notice by the town. In the event that the Contractor fails to provide a sufficient number of containers, as a result of which scrap metal cannot be deposited in containers, the contractor shall be required to remove all scrap metal deposited within an area of 100 feet from the filled containers. 5. It is understood and agreed between the Contractor and the Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have Page 2 - Spe¢ific~JJJJons - Scrap Metal supervision and control of the Disposal Area and all activities conducted at such site. Accordingly, the Contractor, when conducting any work or activity at the Disposal Area, shall be subject to the orders of the Town of Southold, and its officers and employees in the manner in which the Contractor performs his work, including the location of the containers at the site. 6. Pursuant to the U.S. Environmental Protection Agency's final rule under Section $08 of the Clean Air Act of 1990, the contractor must include with the bid notification of its intent to accept or not accept from the Town items wLth refrigerants, including refrigerators and air conditioners. If such items are accepted, the Contractor shall provide the Town separate bid prices for them. These prices must be shown as 1) the cost per item to be paid by the Town to the Contractor for removing the refrigerant, and 2) the price per ton paid by the Contractor to the Town for the value of such items as scrap. If such items are not accepted, the Contractor shall so indicate in its bid. In this case, should the Contractor be awarded the bid, the Town will agree, in writing, to not knowingly send the Contractor items containing the refrigerants regulated under Section 608 (of the Clean Air Act). 7. The Contractor shall within ten (10) days from the date of the acceptance of his bid furnish a suitable performance bond in the amount of $1,000.00, conditioned upon the faithful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful bidder may deposit cash or a, certified check, made payable to the Town of Southold in the amount of $1,000.00, as security for the faithful and prompt performance and completion of the work specified herein. 8. Each bidder will be required to submit a sealed proposal (on the form provided by the Town) to the Town Clerk of the Town of Southold, Southold Town Hall, 53095 Main Road, Southold, New York 11971, for the work specified herein in accordance with the terms and conditions herein set forth. The Town thereof. 9. The reserves the right to reject any and all proposals, or parts successful bidder hereinafter called the Contractor, shall commence the work on January 1, 2000 and shall continue the work through December 31, 2000. 10. The Contractor shall indemnify and holder the Town of Southold harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor or his agents and employees in the prosecution of the work. 'The contractor further agrees to provide and keep in force at his own expense during the term of this agreement, general liability policies of insurance in standard form protecting the Contractor and the Town of Southold against any liability whatsoever occasioned as a result of the work performed under this agreement. Such policies shall name the Town of Southold as an additional insured and are to be written by good and solvent -2- Page 3 - Specific ns - Scrap Metal insurance companies satisfactory to the Town Board in the amount of $300,000.00 .with respect to death or bodily injuries to any one person, $500,000.00 with respec~ to death or bodily injury in any one accident, and $25,000.00 property damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk certificates showing that such insurance has been secured and maintained in force during the term hereof. 11. The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, sub-letting or otherwise disposing of the same or any part of the work called for by the same to any other person, company or corporation without prior consent in writing of the Town Board. 12. If at any time the Town Board shall determine that the work is unnecessarily delayed or that the Contractor is willfully violating any of the conditions of the contract, or if the work be not fully completed within the time provided in these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a written notice to be served upon the contractor, either personally or by leaving said notice at his residence or with his agent in charge of work, and thereupon the contract shall be deemed terminated and the Contractor shall discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or otherwise, to complete the work herein described. In the event of the termination of the contract as herein provided, the Contractor shall within ten (10) days of the service of sucn notice, remove all containers and other equipment owned by him from the site. If the Contractor shall fail to remove the same within the time specified, the same shall become the property of the Town of Southold. In the event of the termination of the Contract as herein provided, all sums theretofore paid to the Town by the Contractor shall become the property of the Town, and the Contractor shall have no claim thereto, or any part thereof. 13. The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the transportation of them to and from the site. The Contractor shall clean up any unsightly condition caused by carelessness on the part of his employees in handling the scrap metal or caused by falling from vehicles during transportation. 14. The Town may notify the Contractor of any unsightly conditions caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after such notice, the Town may appoint a suitable party to perform such work and charge the Contractor for such expense, which shall be paid by the Contractor within ten (10) days of the submission of such statement of charges. DATED at Southold, New York, October 26, 1999 . ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK L~.GAL NOIICE NOTIC~ TO BIDDERS NOTICE L~ IrlERIiBY GIVEN, in accordan¢~ vflth thc ~ o~ Section 10~ of ~e O~ral Municipal Law, thai ~a~;.~ bl~ ~re sought and requested for the removal of St'rap Metal for Ode.dar Year 200~ from the Soutbold Town Disposal Area, Cutchogne, New York. The sealed bids will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10~0 A.M. Thu~lay. December 2,1999, at which time tbe~ will be opened and read aloud in public. Specifications. a proposed contract for the execution of the work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. Proposals must be made upon and in stricl accordance with the form of proposal, which form of proposal will have an accompanying copy of the specifications for said work and pro- posed agreement, and the same may be obtained at the Office of the Southuld Town Clerk upon payment of a fee of $10.00 (non-refundable)· Any alterations of the form of the proposal will result in the automatic rejection of the bid and fon~itare of the bid deposit. Proposals must be made and re- cdived upon the following condi- tions: Each proposal must be ac- companied by the deposit of a certi- fied check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, conditioned that if the pro- posal is accepted the successful bid- der will enter into a contract for the work, and that he will furnish, within ten days from the date of the accep- tance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work speci- fled. All deposits except that of the suc- cessful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety· Upon acceptance of his bid, ii the successful bidder fails to enter into a contract pursuant to the re- quisements of the Town Board. or fails to give the further security pre- scribed in the Specifications within the time limit heroin, then the check deposited as aforesaid and the moo- eys standing to the credit of same, will be forfeited to the Town as liqui- dated damages, or if a bond has been presented in lieu of a certified check, th~n the penalt~ shall be enforced as Bee ~.~,~--, nex~ page LEGALS,. (co~tinued from previous page) liquidated damage~, All bids mos~ be marked #Bid for Relmn~ of ~p I~1", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971. The Town Board of the Town of Southold reserves the right to reject any and all bids or parts thereoL The bid price shall not include any tax, f~r~l, state, or local from which the To,~t O{ ~mthold is exempt. Dal~: No,~f 9, 1999 ELIZABETH A. NEVILLE $OUT~OLD TOWN CLERK llll-ITNI8 STATE OF NEW YORK) )SS: COUNTY OF SUFFQLK) ~J q ~ ~. {)~.) I I I 'l ~ of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regu- larly published in said Newspaper once each week for ~ weeks successively, the 1 ~*/~ day commgncing , on. J Principal Clerk Sworn to b.efore rr~. (~}~y p~i~.~-~4SFOclT~EW Y0[~K  /q //7 ~IUALIRED iN SUFFOLK COUNTY LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the removal of Scrap Metal for Calendar year 2000 from the Southold Town Disposal Area, Cutchogue, New York. The sealed bids will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 2,1999, at which time they will be opened and read aloud in public. Specifications, a proposed contract for the executio~ of the work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, 53095 Main Road, Southold, New York Proposals must be made upon and in strict accordance with the form of proposal, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement, and the same may be obtained at the Office of the Southold Town Clerk upon payment of a fee of $10.00 (not~-refundable). Any alterations of the form of the proposal will result in the automatic rejection of the bid and forfeiture of the bid deposit Proposals must be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to tt~e order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he .will furnish, within ten days from the date of the acceptance of the i:proposaI, suitable surety as provided in the Specifications for the faithful ~and proropt performance and completion of the work specified. All aleph,sits except that of the successful bidder will be promptly :returned a~d that of the successful bidder returned upon his providing the !required ~urety. Upon acceptance of his bid, if the successful bidder fails to enter into ia contract pursuant to the requirements of the Town Board, or fails to give 'the further security prescribed in the Specifications within the time limit herein, then the check deposited as aforesaid and the moneys standing to ;the credit of same, will be forfeited to the Town as liquidated damages, or !if a bond has been presented in lieu of a certified check, then the penalty Ishall be enforced as liquidated damages. All bids must be marked "Bid for Removal of Scrap Metalu, and must be :signed and sealed in envelopes plainly addressed to the Southold Town !Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971. The Town Board of the Town of Southold reserves the right to reject !any and all bids or parts thereof. The bid price shall not include any tax, ifederal, state, or local from which the Town of Southold is exempt. IDated: November 9, 1999. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK Scrap Metal - Page 2 I~LEASE PUI~I ISH ON NOVEMBER ~FFIDAVll OF PUBLICATION TO TOWN HAll, PO BOX 1179, S~OUTHOLD, NY 11971. Copies t.~ th~' ftdiowing: The Suft,dk Times Town I~,oard Members Town Attorney Dodg~ Reports Brown'~ Letter's 13urrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck 1999 AND FORWARD ONE (1) ELIZABETH NEVILLE, TOWN CLERK, STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 17th day of Nnvemher 1999 she affixed a notice of which the annexed printed notice is a true copy, in, a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. Legal Notice - Notice to Bidders for "Removal of Scrap Metal for Calendar Year 2000, Date of Bid opening 10:00 a.m., Thursday, December 2, 1999 ~ EliZabeth ~(. Neville Southold Town Clerk Sworn to before me this 17'_h day of Novomb~r, 1999:. !~ ~Notary Public ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON NOVEMBER 9. 1999: RESOLVED that the Town Board of the Town of Southold hereby directs the Town Clerk to reject any and all bids, and return to bidders unopened, any bids received on November 12, 1999 for (1) Town Garbage Bags; (2) Scrap Metal; (3) Scrap Tires; and (Lt) Household Hazardous Waste; and be it FURTHER RESOLVED that the Town Clerk be authorized and directed to re-advertise for re-bids for (1) Town Garbage Bags; (2) Scrap Metal; (3) Scrap Tires; and (~) Household Hazardous Wastes for the year 2000. Southold Town Clerk November 9. 1999 Section IG~ ~ ~he General · e Sou~0M 3bwn-'D~ Are~ The se~b~d bids w~ ~ r~ived ~ ~ ~ ~ of the To~ of ~ ~ ~ ~old To~ ~, ~ ~ R~, ~u~, New ~ ~ ~, at w~ ~ ~~d ~dre~ ~ ~ ~blt~ ~oB~ a pro~sed contm~ ~ ~e execution ~ t~ work, ~ fo~ of ~o~ ~ ~ e~ ~.~ O~ of ~ To~ C~rk, T~ ~k 5~ M~n Ro~, ~&old, N~ York 11~1. ~ ~t ~ made u~ ~ ~ s~ ~r~ ~ ~e f~ of pr~ ~ ~ ~ prowl w~ have ~ ~an~g ~ of ~ ~fi~ f~ said work and pr~ $omimait r., ~ mm e~ot a bond {~ ~ ~ndi- tioned that ~ the ~ ~ a~ the su~ bider ~il c~er into a con~ for ~e work, and that he w~ ~mi~, ~thin ten da~ ~om ~e date of t~ a~eptance of the pm~al, sui~ble s~ety ~ prodded ~ the Specfficatio~ for thc faithful and prompt ~ance and ~mple6on of the wo~ ~fied. AB dc~ ex.pt that of the suc- cessful bidder ~ll be promptly returned ~d ~at of the suni bidder ~ed u~n ~ prolog ~e req~d s~ety. U~ a~ptance of hh ~d, ~ ~e ~ ~r f~h to enter ~to a contra~ pu~uant to the rc- q~m~n~ d ~ T~ B~, or ~ ~ ~ S~t~ ~in ~ f~ ~ ~ted d~ ~ ~ a ~nd ~ ~n p~- sen~ h I~ of a ~ ~k, R~ ~ ~ ~', ~d mint pl~ ~d ~o ~c 5~ M~ Road, ~u~otd, New ~u~o~ r~es ~e ~t to rej~t ~y ~ ~ ~ or p~ ~rco~ ~c bid p~ ~ not include ~y t~ To~ of Sou~old ~ exempt. Da~: ~r ~, 1~. E~Z~E~ d. ~L~ sO--OLD g ~RK 1051-1~4 STATE OF NEW YORK) )SS: ~UNTY OF SUFFOLK) ~(~k ~, D~ I'~i '~ of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattltuck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regu- larly published in said Newspaper once each week for I weeks successively, commencing on the ~[.4~ day of 1",,.1 Or, 19q~J . ~, f ] Principal Clerk 'J JOHN_ P. BRtsoTTI . S~n to before m~c~R¥ ~TATE OF NEW LIIGAL NO'IICE l~rl"-'lCIg ~O ~DDER$ ~ 1~ HEREBY GIVEN,in accotdamm with the provisions of Section 103 of the General Municipal Law, that ~eal~d bids ar~ sought and requested for the removal of Scrap Metal for Calendar Year 2000 from the Southold Town Disposal Area, Cutcimgne, New York. The sealed bids will be received by the Town Clerk of the Town of gouthnld, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:.00 A.M., Friday, November 12, 1999, at which time they will be opened and read aloud in public. Specifications, a proposed contract for the execution of the work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, 53095 Main Roa& Southold, New York 11971. Proposals must be made upon and in strict accordance with the form of proposal, which form of proposal will have an accompanying copy of the specifications for said work and pro- posed agreement, and the same may be obtained at the Office of the Soutim~d Town Clerk upon payment of a fee o/$1O.O0 (non-refundable). Any alterations of the form of the proposal will result in the automatic rejection of the bid and forfeiture the bid deposit. Proposals must be made and re- ceived upon the following conditions: Each proposal must be accompanied h. sj the deposit of a certifiq~..check payable to the order Bi Southold in the sum of $200.00, or a bond with sufficient sureties, condi- tioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the suc- cessfnl bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the re- qnlrements of the Town Board, or fails to give the further security pre- scribed in the Specificationg within the time limit herein, then the check deposited as aforesaid and the mon- eys standing to the credit of ~an}e, will be for~eRcd to the Town as hqmdated damageS, or if a bond has been pre- sented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked ,,Bid for Removal of Scrap Metal", and must be signed and sealed in envelopes plainly addressed to the Southnld Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971. The Town Board of the Town of Southold reserves the right to reject any and all bids or parts thereof. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: October 26,1999. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 1051-1TN4 STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) %J,gi~X ~', {),J(l{ ~ of aattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regu- larly published in said Newspaper once each week for i weeks, successively, commenc}ng on the A~44~ day of N,,{ ©V, 19(~[~ . . (( } Principal Clerk '~3OHN P, BRIsoTTI Sgrorn to before m~v ~:r[: O~ NEW YORK cz v ~'-~ K coUNTY LEGAL NOTICE NOTICE TO BIDDERS NOTICE I% HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested f~' the removal of Scrap Metal for Calendar year 2000 from the Southold Town Disposal Area, Cutchogue, New York. The sealed bids will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Friday, November 12, 1999, at which time they will be opened and read aloud in public. Specifications, a proposed contract for the execution of the work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. Proposals must be made upon and in strict accordance with the form of proposal, which form of proposal will have an accompanying copy of the specificatio~s for said work and proposed agreement, and the same may be obtained at the Office of the Southold Town Clerk upon payment of a fee of $10.00 (non-refundable). Any alterations of the form of the proposal will result in the automatic rejection of the bid and forfeiture of the bid deposit Proposals must be made and received upon the following conditions: ~ach proposal must be accompanied by the deposit of a certified check :payable to the order of the Town of Southold in the sum of $200.00, or a )ond witl~ sufficient sureties, conditioned that if the proposal is accepted :he successful bidder will enter into a contract for the work, and that he ~ill furnish, within ten days from the date of the acceptance of the )roposal, suitable surety as provided in the Specifications for the faithful ~nd prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly 'eturned and that of the successful bidder returned upon his providing the -equired slur ety. Upo~ acceptance of his bid, if the successful bidder fails to enter into ~a contract pursuant to the requirements of the Town Board, or fails to give ~he further security prescribed in the Specifications within the time limit 'herein, thet3 the check deposited as aforesaid and the moneys standing to i~the credit of same, will be forfeited to the Town as liquidated damages, or ilif a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Removal of Scrap Metal", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971. The Town Board of the Town of Southold reserves the right to reject any and all bids or parts thereof. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: Oct~ber 26, 1999. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER AFFIDAVIT OF PUBLICATION TO TOWN HAl. J, PO BOX 1179, SOUTHOLD, NY 11971. Copies tn the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Tow~ Clerk's Bulletin Board Solid Waste Coordinator Bunchuck 1999 AND FORWARD ONE (1) ELIZABETH NEVILLE, TOWN CLERK, STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH ~. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 15t day of November 1999 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk"s Bulletin Bo~rcl~ $outhold Town Hallt 53095 Main Road, Southold~ New York. Legal Notice - Notice to Bidders on Year 2000 Bid for "Removal of Scrap Metal", bid opening at 10:00 a.m., Friday, November 12, 1999. Elizabeth A. Neville Southold Town Clerk Sworn to before me this ist day of November, 1999. Notary/Public ' NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on YEAR 2000 SCRAP METAL REMOVAL ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON OCTOBER 26, 1999: RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the following items for 2000: Milk for Human Resource Center Food for Human Resource Center Police Department Uniform Clothing Cleaning Uniforms of the Members of the Police Department Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Disposal Area Bulk Ice Control Rock Salt for the Highway Department Removal and Disposal of Household Hazardous Waste from Collection Removal of Scrap Tires from Disposal Area Removal of Scrap Metal from Disposal Area Town Yellow Garbage Bags Neville Southold Town Clerk October 26, 1999 TOWN OF SOUTHOLD SPECIFICATIONS FOR THE SALE AND REMOVAL OF SCRAP METAL FROM SOUTHOLD TOWN DISPOSAL AREA AT CUTCHOGUE, NEW YORK FISCAL YEAR The following are the specifications for the removal of scrap metal from the Southold Town Disposal Area at Cutchogue, in the Town of Southold, County of Suffolk, New York. The provisions herein are to be deemed a part of the contract upon its being awarded to the successful bidder. 1. The Town of Southold intends, by these specifications, to seek proposals for the removal of scrap metal deposited by the public at the Town's Disposal Area located north of County Route 48, at Cutchogue, New York, during the period commencing January 1, and ending on December 31, To effectuate such removal, it is intended that the successful bidder (hereinafter referred to as the Contractor) will, at all times during the period specified, place conventional roll-off containers, or open top trailers at convenient locations at the site into which the public and Town employees at the site will deposit scrap metal. As such containers are filled the Contractor will be required to promptly remove them and replace them with empty containers. In addition, the Town reserves the right to haul scrap metal to the vendor, either occasionally or on a regular basis, using Town employees and a Town-owned truck and trailer. The Town, therefore, also requests a bid price per ton, listed separately, for such scrap metal delivered to the vendor. 2. It is intended that when used herein, the term scrap metal is intended to include, but not be limited to, scrapped automobiles, trucks, trailers, refrigerators, and any and all articles composed essentially of metal, whether ferrous or non-ferrous. 3. The price set forth in the proposal shall be the amount per ton that the contractor will pay to the Town of Southold for scrap metal removed from the Town Disposal Area during the period commencing on January 1, and ending on December 31, Accordingly, proposals are to be submitted on the basis of price per ton of scrap metal removed from the Disposal Area, 4. It shall be the duty of the Contractor, at all times during the term of the contract, to provide a sufficient number of containers at the site available to receive all scrap metal deposited at the site. The Contractor shall also be required to maintain a telephone at which he may be contacted by the Town. The telephone number shall be filed in the office of the Solid Waste Coordinator. The Contractor shall remove filled containers and deposit empty containers within 24 hours of notice by the town. In the event that the Contractor fails to provide a sufficient number of containers, as a result of which scrap metal cannot be deposited in containers, the contractor shall be required to remove all scrap metal deposited within an area of 100 feet from the filled containers. 5. It is understood and agreed between the Contractor and the Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have Page 2 - Specifications - Si Metal supervision and control of the Disposal Area and all activities conducted at such site. Accordingly, the Contractor, when conducting any work or activity at the Disposal Area, of Southold, and its officers Contractor performs his work, the site. 6. Pursuant to the U.S. shall be subject to the orders of the Town and employees in the manner in which the including the location of the containers at Environmental Protection Agency's final rule under Section 608 of the Clean Air Act of 1990, the contractor must include with the bid notification of its intent to accept or not accept from the Town items with refrigerants, including refrigerators and air conditioners. If such items are accepted, the Contractor shall provide the Town separate bid prices for them. These prices must be shown as 1) the cost per item to be paid by the Town to the Contractor for removing the refrigerant, and 2) the price per ton paid by the Contractor to the Town for the value of such items as scrap. If such items are not accepted, the Contractor shall so indicate in its bid. In this case, should the Contractor be awarded the bid, the Town will agree, in writing, to not knowingly send the Contractor items containing the refrigerants regulated under Section 608 (of the Clean Air Act). 7. The Contractor shall within ten (10) days from the date of the acceptance of his bid furnish a suitable performance bond in the amount of $1,000.00, conditioned upon the faithful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful bidder may deposit cash or a certified check, made payable to the Town of Southold in the amount of $1,000.00, as security for the faithful and prompt performance and completion of the work specified herein. 8. Each bidder will be required to submit a sealed proposal (on the form provided by the Town) to the Town Clerk of the Town of Southold, Southold Town Hall, 53095 Main Road, Southold, New York 11971, for the work specified herein in accordance with the terms and conditions herein set forth. The Town reserves the right to reject any and all proposals, or parts thereof. 9. The successful bidder hereinafter called the Contractor, shall commence the work on January 1, 1999 and shall continue the work through December 31, 1999. 10. The Contractor shall indemnify and holder the Town of Southold harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor or his agents and employees in the prosecution of the work. The contractor further agrees to provide and keep in force at his own expense during the term of this agreement, general liability policies of insurance in standard form protecting the Contractor and the Town of Southold against any liability whatsoever occasioned as a result of the work performed under this agreement. Such policies shall name the Town of Southold as an additional insured and are to be written by good and solvent Page 3 - Specifications - Metal insurance companies satisfactory to the Town Board in the amount of $300,000.00 with respect to death or bodily injuries to any one person, $500,000.00 with respec~t to death or bodily injury in any one accident, and $25,000.00 property damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk certificates showing that such insurance has been secured and maintained in force during the term hereof. 11. The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, sub-letting or otherwise disposing of the same or any part of the work called for by the same to any other person, company or corporation without prior consent in writing of the Town Board. 12. If at any time the Town Board shall determine that the work is unnecessarily delayed or that the Contractor is willfully violating any of the conditions of the contract, or if the work be not fully completed within the time provided in these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a written notice to be served upon the contractor, either personally or by leaving said notice at his residence or with his agent in charge of work, and thereupon the contract shall be deemed terminated and the Contractor shall discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or otherwise, to complete the work herein described. In the event of the termination of the contract as herein provided, the Contractor shall within ten (10) days of the service of sucn notice, remove all containers and other equipment owned by him from the site. If the Contractor shall fail to remove the same within the time specified, the same shall become the property of the Town of Southold. In the event of the termination of the Contract as herein provided, all sums theretofore paid to the Town by the Contractor shall become the property of the Town, and the Contractor shall have no claim thereto, or any part thereof. 13. The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the transportation of them to and from the site. The Contractor shall clean up any unsightly condition caused by carelessness on the part of his employees in handling the scrap metal or caused by falling from vehicles during transportation. 14. The Town may notify the Contractor of any unsightly conditions caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after such notice, the Town may appoint a suitable party to perform such work and charge the Contractor for such expense, which shall be paid by the Contractor within ten (10) days of the submission of such statement of charges. DATED at Southold, New York, October , 199 SOUTHOLD TOWN CLERK -3- PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders, dated October 6, 199, inviting proposals for the Removal of all Scrap Metal deposited at the Southold Town Disposal Area located north of County Route 48, at Cutchogue, New York, during the period from January 1, through December 31, and subject to all the conditions and requirements of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications, and Form of Contract, and to the satisfaction of the Town of Southold for the following price: A. Bid for Fiscal Year is $ per ton removed by the Contractor, which is to be paid to the Town of Southold. B. Bid for Fiscal Year is $ per ton delivered to the Contractor, which is to be paid to the Town of Southold. (If the Contractor will not accept items containing refrigerants, do not complete this part.) C. Bid for Fiscal Year removed by the Contractor is $ by the Town of Southold, and $ for items containing refrigerants if per item, which is to be paid per ton for the value of such items as scrap to be paid to the Town of Southold. D. Bid for Fiscal Year for items containing refrigerants if delivered to the Contractor is $ per item which is to be paid by the Town of Southold, and $ per ton for the value of such items as scrap to be paid to the Town of Southold. If this proposal shall be accepted by the Town Board, and the undersigned shall fail to execute the contract, or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; Page 2 - Proposal - Scrap (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of periury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of a resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the under signed understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this__ day of , 199~. Signature Title Firm or Corporation Address Telephone Number CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER RESOLVED that be authorized to sign and for the following project: (Name of Corporation) submit the bid or proposal of this corporation Removal of Scrap Metal from the Southold Town Disposal Area, Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate bidder shall be liable under the penalties of perjury. of this corporate The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on __ day of 1998. Secretary (Seal of the Corporation) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on REMOVAL OF SCRAP METAL AGREEMENT THIS AGREEMENT, made and entered into this day of 199 ;, between the TOWN OF SOUTNOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the nTownn, and , a domestic corporation of the State of , having its principal office at party of the second part, hereinafter called the "Contractor". WlTNESSETH: In consideration of the covenants and agreements hereinafter contained, the Contractor agrees to furnish all equipment, materials, implements, and incidentals and to furnish all labor to do all the work required for the Removal of Scrap Metal from the Southold Town Disposal Area at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefor on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract, for the period from January 1, through December 31, In consideration of which the Contractor and the Town agrees to the following: A. The Contractor shall pay to the Town $ per ton for scrap metal removed by the Contractor. B. The Contractor shall pay to the Town $ per ton for scrap metal delivered to the Contractor. C. The Town shall pay to the Contractor $ per item for items containing refrigerants removed by the Contractor, and $ per ton for the value of such items as scrap to be paid to the Town. D. The Town shall pay to the Contractor $ per item for items containing refrigerants delivered to the Contractor, and $ per ton for the value of such items as scrap to be paid to the Town. The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1. The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to the labor under this Agreement. 3. . The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be Page 2 - Agreement -Scra atal performed under the provisions of the Laws of the State of New York affecting the same, and this Contract shall be null and void and of no effect if the contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Town Clerk of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the Contract. 4. Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to have been inserted, then upon the application of either party, this Contract shall be physically amended forthwith to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. 6. Liability and Indemnification. Contractor agrees to indemnify, defend and hold harmless the Town against any and all liability, loss, damage, suit, claim, demand, cost, charge and attorneys fees of whatever kind arising out of a third party action or claim which the Town may directly or indirectly incur by reason of the Contractor's negligence in carrying out or performing the terms of this Agreement or failing to carry out the terms of the Agreement. IN WITNESS WHEREOF, the respective parties hereto have executed this Agreement and cause same to be signed by the. proper officer of the respective parties and their respective seals affixed, the day and year first above written. (SEA L) (SEA L) TOWN OF SOUTHOLD By Jean W. Cochran, Supervisor CONTRACTOR By -2- Page 3 - Agreement STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) On this __ day of 199 , before me personally came JEAN W. COCHRAN, to me known, who being by me duly sworn, did depose and say thatshe resides at Boisseau Ave.,Southold, New York, thatshe is the Supervisor of the Town of Southold, the municipality described in and which executed the foregoing instrument; that she knows the seal of said Town; that the seal affixed to said instrument is such Town Seal; that it was so affixed by order of the Town Board of the Town of Southold, and that ~e signed her name thereto by like order. Notary Public STATE OF NEW YORK) SS: COUNTY OF On this __ day of 199, before me personally came to me personally known, being by me duly sworn, did depose and say that he resides at that he is the of the Corporation described in and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. Notary Public -3- TOWN OF SOUTHOLD SPECIFICATIONS FOR THE SALE AND REMOVAL OF SCRAP METAL FROM SOUTHOLD TOWN DISPOSAL AREA AT CUTCHOGUE, NEW YORK FISCAL YEAR The following are the specifications for the removal of scrap metal from the Southold Town Disposal Area at Cutchogue, in the Town of Southold, County of Suffolk, New York. The provisions herein are to be deemed a part of the contract upon its being awarded to the successful bidder. 1. The Town of Southold intends, by these specifications, to seek proposals for the removal of scrap metal deposited by the public at the Town's Disposal Area located north of County Route q8, at Cutchogue, New York, during the period commencing January 1, and ending on December 31, To effectuate such removal, it is intended that the successful bidder (hereinafter referred to as the Contractor) will, at all times during the period specified, place conventional roll-off containers, or open top trailers at convenient locations at the site into which the public and Town employees at the site will deposit scrap metal. As such containers are filled the Contractor will be required to promptly remove them and replace them with empty containers. In addition, the Town reserves the right to haul scrap metal to the vendor, either occasionally or on a regular basis, using Town employees and a Town-owned truck and trailer. The Town, therefore, also requests a bid price per ton, listed separately, for such scrap metal delivered to the vendor. 2. It is intended that when used herein, the term scrap metal is intended to include, but not be limited to, scrapped automobiles, trucks, trailers, refrigerators, and any and all articles composed essentially of metal, whether ferrous or non-ferrous. 3. The price set forth in the proposal shall be the amount per ton that the contractor will pay to the Town of Southold for scrap metal removed from the Town Disposal Area during the period commencing on January 1, and ending on December 31, Accordingly, proposals are to be submitted on the basis of price per ton of scrap metal removed from the Disposal Area. 4. It shall be the duty of the Contractor, at all times during the term of the contract, to provide a sufficient number of containers at the site available to receive all scrap metal deposited at the site. The Contractor shall also be required to maintain a telephone at which he may be contacted by the Town. The telephone number shall be filed in the office of the Solid Waste Coordinator. The Contractor shall remove filled containers and deposit empty containers within 24 hours of notice by the town. In the event that the Contractor fails to provide a sufficient number of containers, as a result of which scrap metal cannot be deposited in containers, the contractor shall be required to remove all scrap metal deposited within an area of 100 feet from the filled containers. 5. It is understood and agreed between the Contractor and the Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have Page 2 - Specifications - Si ~ Metal supervision and control of the Disposal Area and all activities conducted at such site. Accordingly, the Contractor, when conducting any work or activity at the Disposal Area, of $outhold, and its officers Contractor performs his work, the site. 6. Pursuant to the U.S. shall be subject to the orders of the Town and employees in the manner in which the including the location of the containers at Environmental Protection Agency's final rule under Section 608 of the Clean Air Act of 1990, the contractor must include with the bid notification of its intent to accept or not accept from the Town items with refrigerants, including refrigerators and air conditioners. If such items are accepted, the Contractor shall provide the Town separate bid prices for them. These prices must be shown as 1) the cost per item to be paid by the Town to the Contractor for removing the refrigerant, and 2) the price per ton paid by the Contractor to the Town for the value of such items as scrap. If such items are not accepted, the Contractor shall so indicate in its bid. In this case, should the Contractor be awarded the bid, the Town will agree, in writing, to not knowingly send the Contractor items containing the refrigerants regulated under Section 608 (of the Clean Air Act). 7. The Contractor shall within ten (10) days from the date of the acceptance of his bid furnish a suitable performance bond in the amount of $1,000.00, conditioned upon the faithful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful bidder may deposit cash or a certified check, made payable to the Town of Southold in the amount of '$1,000.00, as security for the faithful and prompt performance and completion of the work specified herein. 8. Each bidder will be required to submit a sealed proposal (on the form provided by the Town) to the Town Clerk of the Town of Southold, Southold Town Hall, 53095 Main Road, Southold, New York 11971, for the work specified herein in accordance with the terms and conditions herein set forth. The Town reserves the right to reject any and all proposals, or parts thereof. 9. The successful bidder commence the work on January 1, December 31, 199§. hereinafter called the Contractor, shall 1999 and shall continue the work through 10. The Contractor shall indemnify and holder the Town of $outhold harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor or his agents and employees in the prosecution of the work. The contractor further agrees to provide and keep in force at his own expense during the term of this agreement, general liability policies of insurance in standard form protecting the Contractor and the Town of Southold against any liability whatsoever occasioned as a result of the work performed under this agreement. Such policies shall name the Town of Southold as an additional insured and are to be written by good and solvent -2- Page 3 - Specifications - Sc..J Metal insurance companies satisfactory to the Town Board in the amount of $300,000.00 .with respect to death or bodily injuries to any one person, $500,000.00 with respec~ to death or bodily iniury in any one accident, and $25,000.00 property damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk certificates showing that such insurance has been secured and maintained in force during the term hereof. 11. The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, sub-letting or otherwise disposing of the same or any part of the work called for by the same to any other person, company or corporation without prior consent in writing of the Town Board. 12. If at any time the Town Board shall determine that the work is unnecessarily delayed or that the Contractor is willfully violating any of the conditions of the contract, or if the work be not fully completed within the time provided in these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a written notice to be served upon the contractor, either personally or by leaving said notice at his residence or with his agent in charge of work, and thereupon the contract shall be deemed terminated and the Contractor shall discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or otherwise, to complete the work herein described. In the event of the termination of the contract as herein provided, the Contractor shall within ten (10) days of the service of such notice, remove all containers and other equipment owned by him from the site. If the Contractor shall fail to remove the same within the time specified, the same shall become the property of the Town of Southold. In the event of the termination of the Contract as herein provided, all sums theretofore paid to the Town by the Contractor shall become the property of the Town, and the Contractor shall have no claim thereto, or any part thereof. 13. The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the transportation of them to and from the site. The Contractor shall clean up any unsightly condition caused by carelessness on the part of his employees in handling the scrap metal or caused by falling from vehicles during transportation. 14. The Town may notify the Contractor of any unsightly conditions caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after such notice, the Town may appoint a suitable party to perform such work and charge the Contractor for such expense, which shall be paid by the Contractor within ten (10) days of the submission of such statement of charges. DATED at Southold, New York, October 199 SOUTHOLD TOWN CLERK -3- PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders, dated October 6, 199,~, inviting proposals for the Removal of all Scrap Metal deposited at the Southold Town Disposal Area located north of County Route 48, at Cutchogue, New York, during the period from January I, through December 31, and subject to all the conditions and requirements of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications, and Form of Contract, and to the satisfaction of the Town of Southold for the following price: A. Bid for Fiscal Year is $ per ton removed by the Contractor, which is to be paid to the Town of Southold. B. Bid for Fiscal Year is $ per ton delivered to the Contractor, which is to be paid to the Town of Southold. (If the Contractor will do not complete this part.) C. Bid for Fiscal Year removed by the Contractor is $ by the Town of Southold, and $ not accept items containing refrigerants, for items containing refrigerants if per item, which is to be paid per ton for the value of such items as scrap to be paid to the Town of Southold. D. Bid for Fiscal Year for items containing refrigerants if delivered to the Contractor is $ per item which is to be paid by the Town of Southold, and $ per ton for the value of such items as scrap to be paid to the Town of Southold. If this proposal shall be accepted by the Town Board, and the undersigned shall fail to execute the contract, or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; Page 2 - Proposal - Scrap ' al (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of a resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the under signed understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this__ day of , 1999. Signature Title Firm or Corporation Address Telephone Number -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER RESOLVED that (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Removal of Scrap Metal from the Southold Town Disposal Area, Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate of this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on day of 1998. Secretary (Seal of the Corporation) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on REMOVAL OF SCRAP METAL AGREEMENT THIS AGREEMENT, made and entered into this day of · 199 ~, between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Townn, and , a domestic corporation of the State of having its principal office at party of the second part, hereinafter called the "Contractor". WlTNESSETH: In consideration of the covenants and agreements hereinafter contained, the Contractor agrees to furnish all equipment, materials, implements, and incidentals and to furnish all labor to do all the work required for the Removal of Scrap Metal from the Southold Town Disposal Area at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefor on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract, for the period from January I, through December 31, In consideration of which the Contractor and the Town agrees to the following: A. The Contractor shall pay to the Town $ per ton for scrap metal removed by the Contractor. B. The Contractor shall pay to the Town $ per ton for scrap metal delivered to the Contractor. C. The Town shall pay to the Contractor $ per item for items containing refrigerants removed by the Contractor, and $ per ton for the value of such items as scrap to be paid to the Town. D. The Town shall pay to the Contractor $ per item for items containing refrigerants delivered to the Contractor, and $ per ton for the value of such items as scrap to be paid to the Town. The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1. The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to the labor under this Agreement. 3. . The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be Page 2 - Agreement - Scrar ~-tal performed under the provisions of the Laws of the State of New York affecting the same, and this Contract shall be null and void and of no effect if the contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Town Clerk of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the Contract. 4. Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to have been inserted, then upon the application of either party, this Contract shall be physically amended forthwith to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. 6. Liability and Indemnification. Contractor agrees to indemnify, defend and hold harmless the Town against any and all liability, loss, damage, suit, claim, demand, cost, charge and attorneys fees of whatever kind arising out of a third party action or claim which the Town may directly or indirectly incur by reason of the Contractor's negligence in carrying out or performing the terms of this Agreement or failing to carry out the terms of the Agreement. IN WITNESS WI~EREOF, the respective . parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respective parties and their respective seals affixed, the day and year first above written. (SEA L) (SEA L) TOWN OF SOUTHOLD By Jean W. Cochran. Supervisor CONTRACTOR By -2- Page 3 - Agreement STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) On this __ day of 199 , before me personally came JEAN W. COCHRAN, to me known, who being by me duly sworn, did depose and say that she resides at Boisseau Ave.,Southol~l, New York, that she is the Supervisor of the Town of Southold, the municipality described in and which executed the foregoing instrument; that she knows the seal of said Town; that the seal affixed to said instrument is such Town Seal; that it was so affixed by order of the Town Board of the Town of Southold, and thatshe signed her name thereto by like order. Notary Public STATE OF NEW YORK) SS: COUNTY OF On this __ day of 199, before me personally came to me personally known, being by me duly sworn, did depose and say that he resides at · that he is the of the Corporation described in and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. Notary Public -3- TOWN OF SOUTHOLD SPECIFICATIONS FOR THE SALE AND REMOVAL OF SCRAP METAL FROM SOUTHOLD TOWN DISPOSAL AREA AT CUTCHOGUE, NEW YORK FISCAL YEAR 1999 The following are the specifications for the removal of scrap metal from the Southold Town Disposal Area at Cutchogue, in the Town of Southold, County of Suffolk, New York. The provisions herein are to be deemed a part of the contract upon its being awarded to the successful bidder. 1. The Town of Southold intends, by these specifications, to seek proposals for the removal of scrap metal deposited by the public at the Town's Disposal Area located north of County Route 48, at Cutchogue, New York, during the period commencing January 1, 1999 and ending on December 31, 1999. To effectuate such removal, it is intended that the successful bidder (hereinafter referred to as the Contractor) will, at all times during the period specified, place conventional roll-off containers, or open top trailers at convenient locations at the site into which the public and Town employees at the site will deposit scrap metal. As such containers are filled the Contractor will be required to promptly remove them and replace them with empty containers. In addition, the Town reserves the right to haul scrap metal to the vendor, either occasionally or on a regular basis, using Town employees and a Town-owned truck and trailer. The Town, therefore, also requests a bid price per ton, listed separately, for such scrap metal delivered to the vendor. 2. It is intended that when used herein, the term scrap metal is intended to include, but not be limited to, scrapped automobiles, trucks, trailers, refrigerators, and any and all articles composed essentially of metal, whether ferrous or non-ferrous. 3. The price set forth in the proposal shall be the amount per ton that the contractor will pay to the Town of Southold for scrap metal removed from the Town Disposal Area during the period commencing on January 1, 1999 and ending on December 31, 1999. Accordingly, proposals are to be submitted on the basis of price per ton of scrap metal removed from the Disposal Area. 4. It shall be the duty of the Contractor, at all times during the term of the contract, to provide a sufficient number of containers at the site available to receive all scrap metal deposited at the site. The Contractor shall also be required to maintain a telephone at which he may be contacted by the Town. The telephone number shall be filed in the office of the Solid Waste Coordinator. The Contractor shall remove filled containers and deposit empty containers within 24 hours of notice by the town. In the event that the Contractor fails to provide a sufficient number of containers, as a result of which scrap metal cannot be deposited in containers, the contractor shall be required to remove all scrap metal deposited within an area of 100 feet from the filled containers. 5. It is understood and agreed between the Contractor and the Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have Page 2 - Specifications - Scrap Metal supervision and control of the Disposal Area and all activities conducted at such site. Accordingly, the Contractor, when conducting any work or activity at the Disposal Area, of Southold, and its officers Contractor performs his work, the siteo 6. Pursuant to the U.S. shall be subject to the orders of the Town and employees in the manner in which the including the location of the containers at Environmental Protection Agency's final rule under Section 608 of the Clean Air Act of 1990, the contractor must include with the bid notification of its intent to accept or not accept from the Town items with refrigerants, including refrigerators and air conditioners. If such items are accepted, the Contractor shall provide the Town separate bid prices for them. These prices must be shown as 1) the cost per item to be paid by the Town to the Contractor for removing the refrigerant, and 2) the price per ton paid by the Contractor to the Town for the value of such items as scrap. If such items are not accepted, the Contractor shall so indicate in its bid. In this case, should the Contractor be awarded the bid, the Town will agree, in writing, to not knowingly send the Contractor items containing the refrigerants regulated under Section 608 (of the Clean Air Act). 7. The Contractor shall within ten (10) days from the date of the acceptance of his bid furnish a suitable performance bond in the amount of $1,000.00, conditioned upon the faithful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful bidder may deposit cash or a certified check, made payable Town of Southold in the amount of $1,000.00, as security for the and prompt performance and completion of the work specified bidder will be required to submit a sealed proposal (on the by the Town) to the Town Clerk of the Town of Southold, Hall, 53095 Main Road, Southold, New York 11971, for the herein in accordance with the terms and conditions herein reserves the right to reject any and all proposals, or parts to the faithful herein. 8. Each form provided Southold Town work specified set forth. The Town thereof. 9. The successful bidder hereinafter called the Contractor, shall commence the work on January 1, 1999 and shall continue the work through December 31, 1999o 10. The Contractor shall indemnify and holder the Town of Southold harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor or his agents and employees in the prosecution of the work. The contractor further agrees to provide and keep in force at his own expense during the term of this agreement, general liability policies of insurance in standard form protecting the Contractor and the Town of Southold against any liability whatsoever occasioned as a result of the work performed under this agreement. Such policies shall name the Town of Southold as an additional insured and are to be written by good and solvent -2- Page 3 - Specifications - Scrap Metal insurance companies satisfactory to the Town Board in the amount of $300,000.00 with respect to death or bodily injuries to any one person, $500,000.00 with respec~ to death or bodily injury in any one accident, and $25,000.00 property damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk certificates showing that such insurance has been secured and maintained in force during the term hereof. 11. The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, sub-letting or otherwise disposing of the same or any part of the work called for by the same to any other person, company or corporation without prior consent in writing of the Town Board. 12. If at any time the Town Board shall determine that the work is unnecessarily delayed or that the Contractor is willfully violating any of the conditions of the contract, or if the work be not fully completed within the time provided in these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a written notice to be served upon the contractor, either personally or by leaving said notice at his residence or with his agent in charge of work, and thereupon the contract shall be deemed terminated and the Contractor shall discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or otherwise, to complete the work herein described. In the event of the termination of the contract as herein provided, the Contractor shall within ten (10) days of the service of such notice, remove all containers and other equipment owned by him from the site. If the Contractor shall fail to remove the same within the time specified, the same shall become the property of the Town of Southold. In the event of the termination of the Contract as herein provided, all sums theretofore paid to the Town by the Contractor shall become the property of the Town, and the Contractor shall have no claim thereto, or any part thereof. 13. The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the transportation of them to and from the site. The Contractor shall clean up any unsightly condition caused by carelessness on the part of his employees in handling the scrap metal or caused by falling from vehicles during transportation. 14. The Town may notify the Contractor of any unsightly conditions caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after such notice, the Town may appoint a suitable party to perform such work and charge the Contractor for such expense, which shall be paid by the Contractor within ten (10) days of the submission of such statement of charges. DATED at Southold, New York, October 16, 1991~. JUDITH T. TERRY SOUTHOLD TOWN CLERK -3- PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders, dated October 16, 1998, inviting proposals for the Removal of all Scrap I~letal deposited at the Southold Town Disposal Area located north of County Route 48, at Cutchogue, New York, during the period from January 1, 1999 through December 31, 1999, and subject to all the conditions and requirements of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications, and Form of Contract, and to the satisfaction of the Town of Southold for the following price: A. Bid for Fiscal Year 1999 is $ per ton removed by the Contractor, which is to be paid to the Town of Southold. B. Bid for Fiscal Year 1999 is $ per ton delivered to the Contractor, which is to be paid to the Town of Southold. (If the Contractor will not accept items containing refrigerants, do not complete this part.) C. Bid for Fiscal Year 1999 for items containing refrigerants if removed by the Contractor is $ per item, which is to be paid by the Town of Southold, and $ per ton for the value of such items as scrap to be paid to the Town of Southold. D. Bid for Fiscal Year 1999 for items containing refrigerants if delivered to the Contractor is $ per item which is to be paid by the Town of Southold, and $ per ton for the value of such items as scrap to be paid to the Town of Southold. If this proposal shall be accepted by the Town Board, and the undersigned shall fail to execute the contract, or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; II Page 2 - Proposal - Scrap Metal (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of a resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the under signed understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this __ day of , 199~. Signature Title Firm or Corporation Address Telephone Number -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER RESOLVED that (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Removal of Scrap Metal from the Southold Town Disposal Area, Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate of this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on day of , 1998. Secretary (Seal of the Corporation) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on REMOVAL OF SCRAP METAL - 1999 AGREEMENT THIS AGREEMENT, made and entered into this day of 1998, between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Town", and a domestic corporation of the State of having its principal office at party of the second part, hereinafter called the "Contractor". WlTNESSETH: In consideration of the covenants and agreements hereinafter contained, the Contractor agrees to furnish all equipment, materials, implements, and incidentals and to furnish ail labor to do all the work required for the Removal of Scrap Metal from the Southold Town Oisposal Area at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefor on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract, for the period from January 1. 1999 through December 31. 1999. In consideration of which the Contractor and the Town agrees to the following: A. The Contractor shall pay to the Town $ per ton for scrap metal removed by the Contractor. B. The Contractor shall pay to the Town $ per ton for scrap metal delivered to the Contractor. C. The Town shall pay to the Contractor $ per item for items containing refrigerants removed by the Contractor, and $ per ton for the value of such items as scrap to be paid to the Town. D. The Town shall pay to the Contractor $ per item for items containing refrigerants delivered to the Contractor, and $ per ton for the value of such items as scrap to be paid to the Town. The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1. The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to the labor under this Agreement. 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be Page 2 - Agreement - Scrap Metal performed under the provisions of the Laws of the State of New York affecting the same, and this Contract shall be null and void and of no effect if the contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Town Clerk of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the Contract. 4. Each and be inserted in this every provision of law and clause required by law to Contract shall be deemed to have been inserted, then upon the application of either party, this Contract shall be physically amended forthwith to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. 6. Liability and Indemnification. Contractor agrees to indemnify, defend and hold harmless the Town against any and all liability, loss, damage, suit, claim, demand, cost, charge and attorneys fees of whatever kind arising out of a third party action or claim which the Town may directly or indirectly incur by reason of the Contractor's negligence in carrying out or performing the terms of this Agreement or failing to carry out the terms of the Agreement. IN WlTN£SS WI-I£REOF, the respective parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respective parties and their respective seals affixed~ the day and year first above written. (SEA L) TOWN OF SOUTHOLD By Jean Wo Cochran, Supervisor (SEA L) CONTRACTOR By -2- Page 3 - Agreement STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this __ day of 1998, before me personally came JEAN W. COCHRAN, to me known, who being by me duly sworn, did depose and say thatshe resides at BoisseauAve.,Southold, New York, thatshe is the Supervisor of the Town of Southold, the municipality described in and which executed the foregoing instrument; that she knows the seal of said Town; that the seal affixed to said instrument is such Town Seal; that it was so affixed by order of the Town Board of the Town of Southold, and that~e signed her name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF On this day of 1998· before me personally came to me personally known, being by me duly sworn, did depose and say that he resides at · that he is the of the Corporation described in and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. Notary Public -3-