HomeMy WebLinkAboutGasoline LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of
Section 103 of the General Municipal Law, that sealed bids are sought and
requested for the purchase of Gasoline by the Town of Southold for Calendar
Year 2000.
Specifications for such bids may be obtained at the Office of the
Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York
11971.
Sealed bids, together with a Non-Collusive Bid Certificate, and bank
draft or certified check in the amount of $100.00, will be received by the
Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New
York, until 10:00 A.M., Friday, November 12, 1999, at which time they will
be opened and read aloud in public. The Town Board of the Town of
Southold reserves the right to reject any and all bids and waive any and all
informalities in any bid should is be deemed in the best interest of the Town
of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid on
Gasoline", and submitted to the Town Clerk. The bid price shall not include
any tax, federal, state, or local, from which the Town of Southold is exempt.
Dated; October 26, 1999.
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON NOVEMBER I1, 1999, AND FORWARD ONE (1)
AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK,
TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971.
Copies to the following:
The Suffolk Times
Town Board Members
Town Attorney
Data Construction
Dodge Reports
Brown's Letters
Burrelle's Information Services
Town Clerk's Bulletin Board
Supt. of Highways Jacobs
Chief of Police Conway
STATE OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York
being duly sworn, says that on the 1st day of November 1999
she affixed a notice of which the annexed printed notice is a true copy,
in, a proper and substantial manner, in a most public place in the Town of
Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin
Board~ Southold Town Hall, 53095 Main Road, Southold, New York.
Legal Notice - Notice to Bidders for year 2000 gasoline, bid opening
at 10:00 a.m., Friday, November 12, 1999.
Southold Town Clerk
Sworn to before me this
1st day of November · 1999,.
r~ JNotary Public
JOYCE M. WILKI~JS
Notary Public, State of New York
No. 4952246, Suffolk Coun~
Term Expires June 12, 1
SPECIFICATIONS FOR THE PURCHASE OF
GASOLINE FO~t THE TOWN OF SOUTHOL£
FOR CALENDAR YEAR 2000
UNDER THESE SPECIFICATIONS THE TOWN OF SOUTHOLD SEEK BIDS FOR
THE PURCHASE OF ALL OF ITS GASOLINE REQUIREMENTS FOR THE 1999 YEAR
FOR ALL TOWN DEPARTMENTS.
THE POLICE DEPARTMENT MAINTAINS A 2,500 GALLON CAPACITY TANK
ATTHE POLICE HEADQUARTERS AT PECONIC, NEW YORK AND USES APPROXIMATELY
70,000 GALLONS OF UNLEADED GASOLINE ANNUALLY.
THE HIGHWAY DEPARTMENT MAINTAINS A 1,000 GALLON TANK FOR UNLEADED
GASOLINE, AND A 1,O00 GALLON TANK FOR UNLEADED PLUS GASOLINE. ALL
TANKS ARE LOCATED AT THE HIGHWAY DEPARTMENT PREMISES AT PECONIC LANE,
PECONIC, NEW YORK. THE HIGHWAY DEPARTMENT USES APPROXIMATELY 12,000
GALLONS OF UNLEADED GASOLINE ANNUALL-Y, AND APPROXIMATELY 24,000 GALLONS~
OF UNLEADED PLUS GASOLINE ANNUALLY.
IN SUBMITTING BIDS, THE BIDDER MUST SUBMIT TOSCO PR,ICE POSTED
DAILY.
VENDOR RECEIVING THE AWARD MUST CHECK TANKS TWICE WEEKLY AND FILL
AS NECESSARY.
THE SUCCESSFUL BIDDER WILL BE REQUIRED TO MAKE DELIVERIES TO THE
TOWN WITHIN FOUR (4) HOURS OF A REQUEST FOR A DELIVERY FROM ANY TOWN
OFFICIAL, AND SUCH BIDDER WILL BE REQUIRED TO MAKE DELIVERIES ON ANY DAY
OF THE WEEK, INCLUDING HOLIDAYS AND SHALL MAKE DELIVERIES IN SUCH
QUANTITIES OF 250 GALLONS OR MORE, AS MAY BE REQUIRED.
ROUTINE DELIVERIES TO THE HIGHWAY DEPARTMENT MUST BE MADE BETWEEN
THE HOURS OF 7:00 AM TO 3:00 PM. MONDAY THROUGH FRIDAY. NO DELIVERIES
ARE TO BE MADE ON WEEKENDS OR HOLIDAYS UNLESS AN EMERGENCY CALL IS MADE
BY THE HIGHWAY DEPARTMENT. ALL GAS TICKETS FOR DELIVERIES TO THE HIGHWAY
DEPARTMENT MUST BE SIGNED BY A HIGHWAY EMPLOYEE.
VENDOR RECEIVING AWARD MUST SUPPLY SERVICE FOR ANY AND ALL REPAIRS
OR REPLACEMENTS ON TOWN OWNED PUMPS WITHIN FOUR (4) HOURS.
BID PRICES ARE NOT TO INCLUDE ANY FEDERAL, STATE, OR LOCAL TAX, FRON
WHICH THE TOWN OF SOUTHOLD 'IS EXEMPT.
THE TOWN OF SOUTHOLD RESERVES THE RIGHT TO REJECT ANY AND,ALL BIDS
IF IT IS DEEMED IN THE BEST INTEREST OF THE TOWN OF SOUTHOLD TO DO SO.
BIDS MUST INCLUDE A NON-COLLUSIVE BID CERTIFICATE, AND BE SIGNED ANC
SEALED IN ENVELOPES PLAINLY MARKED "GASOLINE BID" AND ADDRESSED TO THE
TOWN CLERK, TOWN OF SOUTHOLD, TOWN HALL, 53095 MAIN ROAD, SOUTHOLD,
NEW YORK 11971.
DATED: November 1, 1999
ELIZABETH A NEVILLE
SOUTHOLD TOWN CLERK
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at
by the bidder independently and has been submitted without collusion
with any other vendor of materials, supplies or equipment of the type
described in the invitation for bids, and the contents of this bid have
not been communicated by the bidder, nor, to its best knowledge and
belief, by any of its employees or agents, to any person not an employee
or agent of the bidder or its surety on any bond furnished herewith
prior to the official opening of the bid,
(Signed)
(Corporate Title)
(if any)
Bid on YEAR 2000 GASOLINE
EL][ZABETH A. NEVILLE
TOWN CLERK
;~EGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
[~.ECORDS MANAGEMENT OFFICER
FRIEEDOM OF INFORMATION OFFICER
%
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-6145
Telephone (516) 765-1800
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
November 23, 1999
Petro
Post Office Box 705
Riverhead, New York 11901
Attention: A. Westerlund
Dear Mr. Westerlund:
The Southold Town Board at their regular meeting held this afternoon
accepted your company's bids for diesel fuel, gasoline, and heating fuel oil
for the year 2000. Certified copies of these resolutions are enclosed.
Thank you for submitting your bids.
Very truly yours,
Elizabeth A. Neville
Southold Town Clerk
Enclosures
cc: Superintendent of Highways
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-6145
Telephone (516) 765-1800
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE
ADOPTED AT A REGULAR MEETING OF
HELD ON NOVEMBER 23. 1999:
FOLLOWING RESOLUTION WAS
THE SOUTHOLD TOWN BOARD
RESOLVED that the Town Board of the Town of Southold hereby accepts
the bid of Petro Heating Services and Fuels, at a price of plus $.0629 per
gallon over the Tosco Reseller Rack Price, for supplying the Town of
Southold with Gasoline for the 2000 Calendar Year, all in accordance with
bid specifications.
Southold Town Clerk
November 23. 1999
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTI~R OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-6145
Telephone (516) 765-1800
BID FOR HEATING FUEL OIL, DIESEL FUEL, F. GASOLINE
BID OPENING: 10:00 A.M., FRIDAY, NOVEMBER 12, 1999
ONE
1.
(1) BID WAS RECEIVED:
PETRO
q8 Harbor Drive
Port Washington, NY 11050
#2 HEATING OIL
PR PER GALLON
Based on Tosco Reseller Rack price dated 11/06/99
PETRO's - fixed differential
Your delivered price - exclusive of all applicable taxes
$.6410
.1200
$.7610
#3 DIESEL FUEL
PR PER GALLON
Based on Tosco Reseller Rack price dated 11/06/99
PETRO's - fixed differential
Your delivered price - exclusive of all applicable taxes
$.6675
.0690
$.7365
UNLEADED GASOLINE
PR PER GALLON
Based on Tosco Reseller Rack price dated 11/06199
PETRO's - fixed differential
Your delivered price - exclusive of all applicable taxes
UNLEADED PLUS GASOLINE
$.6950
.0629
$.7579
PR PER GALLON
Based on Tosco Reseller Rack price dated 11/06/99
PETRO's - fixed differential
Your delivered price - exclusive of all applicable taxes
$.7090
.0629
$.7719
The prices stated above will increase or decrease as the posted prices increase or decrease.
However, the fixed differential will remain constant throughout the bid year.
55-60 58th Street 48
Maspeth, NY 11378 Port X,Vashingron, NY 11050
Phone: (718) 354.FUEL (8001 758.FUEL
1718) 354.3835 (800J 758.3835
FAX: (718) 354.3881 FAX: (816) 686.1671
November 8t", 1999
Town of Southoid
Town Hall, Post Office Box 1179
Southold, N. Y. 11971
ATTN: Elizabeth Neville, Town Clerk
PETRO
Heating Oils - Motor Fuels and Services
Commercial Division
RE: Bid Proposal, "Unleaded Gasoline, Unleaded Plus Gasoline, #2 Fuel Oil, and Diesel Fuel"
Dear Ms. Neville:
PETRO would like to propose a bid for the furnishing of your fuel requirements for the fiscal year
2000 as follows:
#2 HEATING OIL
Based on Tosco Reseller Rack price dated 11/06199
PETRO's - fixed differential
Your delivered price - exclusive of all applicable taxes
#3 DIESEL FUEL
Based on Tosco Reseller Rack price dated 11/06/99
PETRO's - fixed differential
Your delivered price - exclusive of all applicable taxes
UNLEADED GASOLINE
Based on Tosco Reseller Rack price dated 11106199
PETRO's - fixed differential
Your delivered price - exclusive of all applicable taxes
UNLEADED PLUS GASOLINE
Based on Tosco Reseller Rack price dated 11/06/99
PETRO's - fixed differential
Your delivered price - exclusive of all applicable taxes
PRPERGALLON
$.6410
.1~00
$.76~0
PR PER GALLON
$.6675
.0690
$.7365
PR PER GALLON
$.6950
.0629
$.7579
PR PER GALLON
$.7090
.Q6~9
$.7719
The prices stated above will increase or decrease as the posted prices increase or decrease.
However, the fixed differential will remain constant throughout the bid year.
Should you have any questions, please feel free to call the undersigned. Thanking you in
advance, I am,
Swede Weste~
Operations Manager
11/08/:.999 07:~9 51~7228177 PETRO EAST DEPOT
THESE AI~ THE PRIC~ CHA~GE T08CO I~FINING CO. L.P.
IF YOU HA%~ ARY P~OBLI~M~ ~C~IVIN9 THZ~ T~MISSION~
PL~S~ ~L DTN AT 8~0-7~9-5779. T~K YOU.
HOLTSVILLE-TO$CO: ~G l~ R~G 59 I~FQ 93 #~ OIL LS DSL PLUMP D~L
Change: 0.0030 O.OO~O O.OOO0 -0.0065 -0.0040 -O.OO4D
11/0B/99 P~tO~: 0.69~0 0,7090 0.7185 0.6410 0.6675 0.~B
RIVERH~AD-TO~CO: ~2 OIL #4 OIL #$ OIL
~hmnge: -0,00~$ 0.0025 0.0O00
11/06/99 Prioe: 0.5470 0.6830 0.6063
HOLTSVILLE-T08CO R~D DSL WN PRMD$ WRTR RDD PR LSDY~ K1 K~RO RD K~RO
Chmnge: -O.00~0 0.0000 0.0000 -0.0040 D.0055
11/06/99 Pti=e: 0.6930 0.0000 0.0000 0.~150 0.~90 0.7445
8i
NOU DO '99 ~9:24 51692281?9 PAGE.~i
R~ceived Nov-05-99 11:34am from 5167228177 ~ PETRO HOME ZNSPECT Page 13
11/05/~999 11:33 5167226i77 PETRO EAST DEPOT PAGE 13
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certlflel that this bid has been arrived et
by the bidder Independently and has been submitted without collusion
with any other vendor of materials, supplies or equipment of the type
described In the Invitation for bids, 'end the contents of this bid have
not been communicated by the bidder, nor, to its best knowledge end
belief, by any of Its employees or agenta, to any person not an employee
or agent of the bidder or its su~'ety on any bond furnished herewith
prior to the official operllng of the bid.
(Corporate Title)
(if any)
Bid on YEAR ZOO0 DIESEL, FUEL
Purchase of GASOLINE for Year 2000
Bid Opening: FRIDAY. NOVEMBER 12. 1999 10:00 A.M.
11/4/99
1. Petro, Box 705, Riverhead, NY 11901
Swede 722-8174 Fax 722-8177
o
o
10.
Section 103 of the General Municipal
Law, that ~ bl~ ~m~ so~ht ~
. ~ted for the purelm~ of C~o-
I1~ by the Town of $oathold for
S~otions for such bi~ may ~
o~i~ al ~e ~fi~ of the ~uthold
To~ ~erk, To~ Hall, 5~5 Main
R~d, ~uthold, New York, 11~1.
~al~ bi~ t~elher wi~ a Non-
~l~ve Bid ~ificate, ~d ba~
~ft ~ ~ed check in the amoum
~ ~erk at the Southold To~
H~I, 5~5 Main R~, ~uthol~
~b~ ~ T~ Board of ~e To~
~ ~utho~ ~es ~e ~ght to
j~t ~y and all ~s a~ w~ve any
~ aR inf~ ~ any bid should
R ~ ~m~ in the ~t ~ter~t of
SOU~OLD ~ CLERK
STATE OF NEW YORK)
)SS:
coum suffolk)
~.~.O-/"~ ~'. [~l'll~ of Mattituck, in said
county, being duly sworn, says that he/she is
Principal clerk of THE SUFFOLK TIMES, a
weekly newspaper, published at Mattituck, in
the Town of Southold, County of Suffolk and
State of New York, and that the Notice of which
the annexed is a printed copy, has been regu-
larly published in said Newspaper once each
week for [ weeks successively,
comm, epcing on the ,L~4~ day
or /'~ 0'~/, 19C~ c~
Principal Clerk
Swo~t~o before me this j0~lS03-rl
~ of / /(~,~//.~OTAR~USL1({)/~.~'~ OF N~-W YORK
Q~'R~_613
~ COMMISSION EXPIRES MA
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
M_~RRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FI~EEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-6145
Telephone (516) 765-1800
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS
ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD
HELD ON OCTOBER 26, 1999:
RESOLVED that the Town Board of the Town of Southold hereby authorizes the
Town Clerk to advertise for bids for the following items for 2000:
Milk for Human Resource Center
Food for Human Resource Center
Police Department Uniform Clothing
Cleaning Uniforms of the Members of the Police Department
Gasoline for Town Vehicles
Heating Fuel Oil for Town Buildings
Diesel Fuel Oil for Highway Department and Disposal Area
Bulk Ice Control Rock Salt for the Highway Department
Removal and Disposal of Household Hazardous Waste from Collection
Removal of Scrap Tires from Disposal Area
Removal of Scrap Metal from Disposal Area
Town Yellow Garbage Bags
Southold Town Clerk
October 26, 1999
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hsll, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (516) 765-6145
Telephone (516) 765-1800
TO:
FROM:
RE:
DATE:
OFFICE OF THE TOWN CLERK
2000 BIDS
OCTOBER 25, 1999
Attached please find copies of the 1999 bid specifications and legal
notices for the above described bids for your department. Please
review them and advise me, in writing, of any changes that you
wish to make for your 2000 bids. I have placed a resolution on the
Town Board agenda for 10/26/99 to authorize me to advertise for
bids in preparation for the bids. Please advise me of any changes
in the bid specifications or legal notice, and of the date and time
that you would like me to advertise for the bid opening.
SPECIFICATIONS FOR THE PURCHASE OF
GASOLINE FOq THE TOWN OF SOUTHOL[
FOR CALENDAR YEAR 2000
UNDER THESE SPECIFICATIONS THE TOWN OF SOUTHOLD SEEK BIDS FOR
THE PURCHASE OF ALL OF ITS GASOLINE REQUIREMENTS FOR THE ~999 YEAR
FOR ALL TOWN DEPARTMENTS.
THE POLICE DEPARTMENT MAINTAINS A 2,500 GALLON CAPACITY TANK
ATTHE POLICE HEADQUARTERS AT PECONIC, NEW YORK AND USES APPROXIMATELY
70,000 GALLONS OF UNLEADED GASOLINE ANNUALLY.
THE HIGHWAY DEPARTMENT MAINTAINS A 1,000 GALLON TANK FOR UNLEADED
GASOLINE, AND A 1,000 GALLON TANK FOR UNLEADED PLUS GASOLINE. ALL
TANKS ARE LOCATED AT THE HIGHWAY DEPARTMENT PREMISES AT PECONIC LANE,
PECONIC, NEW YORK. THE HIGHWAY DEPARTMENT USES APPROXIMATELY 12,000
GALLONS OF UNLEADED ~ASOLINE ANNUALLY, AND APPROXIMATELY 24,000 GALLONS~'
OF UNLEADED PLUS GASOLINE ANNUALLY.
IN SUBMITTING BIDS, THE BIDDER MUST SUBMIT TOSCO P~CE POSTED
DAILY.
VENDOR RECEIVING THE AWARD MUST CHECK TANKS TWICE WEEKLY AND FILL
AS NECESSARY.
THE SUCCESSFUL BIDDER WILL BE REQUIRED TO MAKE DELIVERIES TO THE
TOWN WITHIN FOUR (4) HOURS OF A REQUEST FOR A DELIVERY FROM ANY TOWN
OFFICIAL., ANO SUCH BIDDER WILL BE REQUIRED TO MAKE DELIVERIES ON ANY DAY
OF THE WEEK, INCLUDING HOLIDAYS ANO SHALL MAKE DELIVERIES IN SUCH
QUANTITIES OF 250 GALLONS OR MORE, AS MAY BE REQUIRED.
ROUTINE DELIVERIES TO THE HIGHWAY DEPARTMENT MUST BE MADE BETWEEN
THE HOURS OF 7:00 AM TO 3:00 PM. MONDAY THROUGH FRIDAY, NO DELIVERIES
ARE TO BE MADE ON WEEKENDS OR HOLIDAYS UNLESS AN EMERGENCY CALL IS MADE.
BY THE HIGHWAY OEPARTMENT. ALL GAS TICKETS FOR DELIVERIES TO THE HIGHWAY
DEPABTMENT MUST BE SIGNED BY A HIGHWAY EMPLOYEE.
VENDOR RECEIVING AWARD MUST SUPPLY SERVICE FOR ANY AND ALL REPAIRS
OR REPLACEMENTS ON TOWN OWNED PUMPS WITHIN FOUR (4) HOURS.
BID PRICES ARE NOT TO INCLUDE ANY FEDERAL, STATE, OR LOCAL TAX, FBO~
WHICH THE TOWN OF SOUTHOLD ~S EXEMPT.
THE TOWN OF SDUTHOLD RESERVES THE RIGHT TO REJECT ANY AND,ALL BIDS
IF IT IS DEEMED IN THE BEST INTEREST OF THE TOWN OF SOUTHOLD TO DO SO.
BIOS MUST INCLUDE A NON-COLLUSIVE BID CERTIFICATE, AND BE SIGNED AND
SEALED IN ENVELOPES PLAINLY MARKED "GASOLINE BID" AND ADDRESSED TO THE
TOWN CLERK, TOWN OF SOUTHOLD, TOWN HALL, 53095 MAIN ROAD, SOUTHOLD,
NEW YORK 11971.
DATED: November 1. 1999
ELIZABETH A NEVILLE
SOUTHOLD TOWN CLERK