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HomeMy WebLinkAboutGasoline LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Gasoline by the Town of Southold for Calendar Year 2000. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Friday, November 12, 1999, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should is be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gasoline", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated; October 26, 1999. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER I1, 1999, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Supt. of Highways Jacobs Chief of Police Conway STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 1st day of November 1999 she affixed a notice of which the annexed printed notice is a true copy, in, a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board~ Southold Town Hall, 53095 Main Road, Southold, New York. Legal Notice - Notice to Bidders for year 2000 gasoline, bid opening at 10:00 a.m., Friday, November 12, 1999. Southold Town Clerk Sworn to before me this 1st day of November · 1999,. r~ JNotary Public JOYCE M. WILKI~JS Notary Public, State of New York No. 4952246, Suffolk Coun~ Term Expires June 12, 1 SPECIFICATIONS FOR THE PURCHASE OF GASOLINE FO~t THE TOWN OF SOUTHOL£ FOR CALENDAR YEAR 2000 UNDER THESE SPECIFICATIONS THE TOWN OF SOUTHOLD SEEK BIDS FOR THE PURCHASE OF ALL OF ITS GASOLINE REQUIREMENTS FOR THE 1999 YEAR FOR ALL TOWN DEPARTMENTS. THE POLICE DEPARTMENT MAINTAINS A 2,500 GALLON CAPACITY TANK ATTHE POLICE HEADQUARTERS AT PECONIC, NEW YORK AND USES APPROXIMATELY 70,000 GALLONS OF UNLEADED GASOLINE ANNUALLY. THE HIGHWAY DEPARTMENT MAINTAINS A 1,000 GALLON TANK FOR UNLEADED GASOLINE, AND A 1,O00 GALLON TANK FOR UNLEADED PLUS GASOLINE. ALL TANKS ARE LOCATED AT THE HIGHWAY DEPARTMENT PREMISES AT PECONIC LANE, PECONIC, NEW YORK. THE HIGHWAY DEPARTMENT USES APPROXIMATELY 12,000 GALLONS OF UNLEADED GASOLINE ANNUALL-Y, AND APPROXIMATELY 24,000 GALLONS~ OF UNLEADED PLUS GASOLINE ANNUALLY. IN SUBMITTING BIDS, THE BIDDER MUST SUBMIT TOSCO PR,ICE POSTED DAILY. VENDOR RECEIVING THE AWARD MUST CHECK TANKS TWICE WEEKLY AND FILL AS NECESSARY. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO MAKE DELIVERIES TO THE TOWN WITHIN FOUR (4) HOURS OF A REQUEST FOR A DELIVERY FROM ANY TOWN OFFICIAL, AND SUCH BIDDER WILL BE REQUIRED TO MAKE DELIVERIES ON ANY DAY OF THE WEEK, INCLUDING HOLIDAYS AND SHALL MAKE DELIVERIES IN SUCH QUANTITIES OF 250 GALLONS OR MORE, AS MAY BE REQUIRED. ROUTINE DELIVERIES TO THE HIGHWAY DEPARTMENT MUST BE MADE BETWEEN THE HOURS OF 7:00 AM TO 3:00 PM. MONDAY THROUGH FRIDAY. NO DELIVERIES ARE TO BE MADE ON WEEKENDS OR HOLIDAYS UNLESS AN EMERGENCY CALL IS MADE BY THE HIGHWAY DEPARTMENT. ALL GAS TICKETS FOR DELIVERIES TO THE HIGHWAY DEPARTMENT MUST BE SIGNED BY A HIGHWAY EMPLOYEE. VENDOR RECEIVING AWARD MUST SUPPLY SERVICE FOR ANY AND ALL REPAIRS OR REPLACEMENTS ON TOWN OWNED PUMPS WITHIN FOUR (4) HOURS. BID PRICES ARE NOT TO INCLUDE ANY FEDERAL, STATE, OR LOCAL TAX, FRON WHICH THE TOWN OF SOUTHOLD 'IS EXEMPT. THE TOWN OF SOUTHOLD RESERVES THE RIGHT TO REJECT ANY AND,ALL BIDS IF IT IS DEEMED IN THE BEST INTEREST OF THE TOWN OF SOUTHOLD TO DO SO. BIDS MUST INCLUDE A NON-COLLUSIVE BID CERTIFICATE, AND BE SIGNED ANC SEALED IN ENVELOPES PLAINLY MARKED "GASOLINE BID" AND ADDRESSED TO THE TOWN CLERK, TOWN OF SOUTHOLD, TOWN HALL, 53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971. DATED: November 1, 1999 ELIZABETH A NEVILLE SOUTHOLD TOWN CLERK NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid, (Signed) (Corporate Title) (if any) Bid on YEAR 2000 GASOLINE EL][ZABETH A. NEVILLE TOWN CLERK ;~EGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER [~.ECORDS MANAGEMENT OFFICER FRIEEDOM OF INFORMATION OFFICER % Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 23, 1999 Petro Post Office Box 705 Riverhead, New York 11901 Attention: A. Westerlund Dear Mr. Westerlund: The Southold Town Board at their regular meeting held this afternoon accepted your company's bids for diesel fuel, gasoline, and heating fuel oil for the year 2000. Certified copies of these resolutions are enclosed. Thank you for submitting your bids. Very truly yours, Elizabeth A. Neville Southold Town Clerk Enclosures cc: Superintendent of Highways ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE ADOPTED AT A REGULAR MEETING OF HELD ON NOVEMBER 23. 1999: FOLLOWING RESOLUTION WAS THE SOUTHOLD TOWN BOARD RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Petro Heating Services and Fuels, at a price of plus $.0629 per gallon over the Tosco Reseller Rack Price, for supplying the Town of Southold with Gasoline for the 2000 Calendar Year, all in accordance with bid specifications. Southold Town Clerk November 23. 1999 ELIZABETH A. NEVILLE TOWN CLERK REGISTI~R OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 BID FOR HEATING FUEL OIL, DIESEL FUEL, F. GASOLINE BID OPENING: 10:00 A.M., FRIDAY, NOVEMBER 12, 1999 ONE 1. (1) BID WAS RECEIVED: PETRO q8 Harbor Drive Port Washington, NY 11050 #2 HEATING OIL PR PER GALLON Based on Tosco Reseller Rack price dated 11/06/99 PETRO's - fixed differential Your delivered price - exclusive of all applicable taxes $.6410 .1200 $.7610 #3 DIESEL FUEL PR PER GALLON Based on Tosco Reseller Rack price dated 11/06/99 PETRO's - fixed differential Your delivered price - exclusive of all applicable taxes $.6675 .0690 $.7365 UNLEADED GASOLINE PR PER GALLON Based on Tosco Reseller Rack price dated 11/06199 PETRO's - fixed differential Your delivered price - exclusive of all applicable taxes UNLEADED PLUS GASOLINE $.6950 .0629 $.7579 PR PER GALLON Based on Tosco Reseller Rack price dated 11/06/99 PETRO's - fixed differential Your delivered price - exclusive of all applicable taxes $.7090 .0629 $.7719 The prices stated above will increase or decrease as the posted prices increase or decrease. However, the fixed differential will remain constant throughout the bid year. 55-60 58th Street 48 Maspeth, NY 11378 Port X,Vashingron, NY 11050 Phone: (718) 354.FUEL (8001 758.FUEL 1718) 354.3835 (800J 758.3835 FAX: (718) 354.3881 FAX: (816) 686.1671 November 8t", 1999 Town of Southoid Town Hall, Post Office Box 1179 Southold, N. Y. 11971 ATTN: Elizabeth Neville, Town Clerk PETRO Heating Oils - Motor Fuels and Services Commercial Division RE: Bid Proposal, "Unleaded Gasoline, Unleaded Plus Gasoline, #2 Fuel Oil, and Diesel Fuel" Dear Ms. Neville: PETRO would like to propose a bid for the furnishing of your fuel requirements for the fiscal year 2000 as follows: #2 HEATING OIL Based on Tosco Reseller Rack price dated 11/06199 PETRO's - fixed differential Your delivered price - exclusive of all applicable taxes #3 DIESEL FUEL Based on Tosco Reseller Rack price dated 11/06/99 PETRO's - fixed differential Your delivered price - exclusive of all applicable taxes UNLEADED GASOLINE Based on Tosco Reseller Rack price dated 11106199 PETRO's - fixed differential Your delivered price - exclusive of all applicable taxes UNLEADED PLUS GASOLINE Based on Tosco Reseller Rack price dated 11/06/99 PETRO's - fixed differential Your delivered price - exclusive of all applicable taxes PRPERGALLON $.6410 .1~00 $.76~0 PR PER GALLON $.6675 .0690 $.7365 PR PER GALLON $.6950 .0629 $.7579 PR PER GALLON $.7090 .Q6~9 $.7719 The prices stated above will increase or decrease as the posted prices increase or decrease. However, the fixed differential will remain constant throughout the bid year. Should you have any questions, please feel free to call the undersigned. Thanking you in advance, I am, Swede Weste~ Operations Manager 11/08/:.999 07:~9 51~7228177 PETRO EAST DEPOT THESE AI~ THE PRIC~ CHA~GE T08CO I~FINING CO. L.P. IF YOU HA%~ ARY P~OBLI~M~ ~C~IVIN9 THZ~ T~MISSION~ PL~S~ ~L DTN AT 8~0-7~9-5779. T~K YOU. HOLTSVILLE-TO$CO: ~G l~ R~G 59 I~FQ 93 #~ OIL LS DSL PLUMP D~L Change: 0.0030 O.OO~O O.OOO0 -0.0065 -0.0040 -O.OO4D 11/0B/99 P~tO~: 0.69~0 0,7090 0.7185 0.6410 0.6675 0.~B RIVERH~AD-TO~CO: ~2 OIL #4 OIL #$ OIL ~hmnge: -0,00~$ 0.0025 0.0O00 11/06/99 Prioe: 0.5470 0.6830 0.6063 HOLTSVILLE-T08CO R~D DSL WN PRMD$ WRTR RDD PR LSDY~ K1 K~RO RD K~RO Chmnge: -O.00~0 0.0000 0.0000 -0.0040 D.0055 11/06/99 Pti=e: 0.6930 0.0000 0.0000 0.~150 0.~90 0.7445 8i NOU DO '99 ~9:24 51692281?9 PAGE.~i R~ceived Nov-05-99 11:34am from 5167228177 ~ PETRO HOME ZNSPECT Page 13 11/05/~999 11:33 5167226i77 PETRO EAST DEPOT PAGE 13 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certlflel that this bid has been arrived et by the bidder Independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described In the Invitation for bids, 'end the contents of this bid have not been communicated by the bidder, nor, to its best knowledge end belief, by any of Its employees or agenta, to any person not an employee or agent of the bidder or its su~'ety on any bond furnished herewith prior to the official operllng of the bid. (Corporate Title) (if any) Bid on YEAR ZOO0 DIESEL, FUEL Purchase of GASOLINE for Year 2000 Bid Opening: FRIDAY. NOVEMBER 12. 1999 10:00 A.M. 11/4/99 1. Petro, Box 705, Riverhead, NY 11901 Swede 722-8174 Fax 722-8177 o o 10. Section 103 of the General Municipal Law, that ~ bl~ ~m~ so~ht ~ . ~ted for the purelm~ of C~o- I1~ by the Town of $oathold for S~otions for such bi~ may ~ o~i~ al ~e ~fi~ of the ~uthold To~ ~erk, To~ Hall, 5~5 Main R~d, ~uthold, New York, 11~1. ~al~ bi~ t~elher wi~ a Non- ~l~ve Bid ~ificate, ~d ba~ ~ft ~ ~ed check in the amoum ~ ~erk at the Southold To~ H~I, 5~5 Main R~, ~uthol~ ~b~ ~ T~ Board of ~e To~ ~ ~utho~ ~es ~e ~ght to j~t ~y and all ~s a~ w~ve any ~ aR inf~ ~ any bid should R ~ ~m~ in the ~t ~ter~t of SOU~OLD ~ CLERK STATE OF NEW YORK) )SS: coum suffolk) ~.~.O-/"~ ~'. [~l'll~ of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regu- larly published in said Newspaper once each week for [ weeks successively, comm, epcing on the ,L~4~ day or /'~ 0'~/, 19C~ c~ Principal Clerk Swo~t~o before me this j0~lS03-rl ~ of / /(~,~//.~OTAR~USL1({)/~.~'~ OF N~-W YORK Q~'R~_613 ~ COMMISSION EXPIRES MA ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS M_~RRIAGE OFFICER RECORDS MANAGEMENT OFFICER FI~EEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON OCTOBER 26, 1999: RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the following items for 2000: Milk for Human Resource Center Food for Human Resource Center Police Department Uniform Clothing Cleaning Uniforms of the Members of the Police Department Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Disposal Area Bulk Ice Control Rock Salt for the Highway Department Removal and Disposal of Household Hazardous Waste from Collection Removal of Scrap Tires from Disposal Area Removal of Scrap Metal from Disposal Area Town Yellow Garbage Bags Southold Town Clerk October 26, 1999 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hsll, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 TO: FROM: RE: DATE: OFFICE OF THE TOWN CLERK 2000 BIDS OCTOBER 25, 1999 Attached please find copies of the 1999 bid specifications and legal notices for the above described bids for your department. Please review them and advise me, in writing, of any changes that you wish to make for your 2000 bids. I have placed a resolution on the Town Board agenda for 10/26/99 to authorize me to advertise for bids in preparation for the bids. Please advise me of any changes in the bid specifications or legal notice, and of the date and time that you would like me to advertise for the bid opening. SPECIFICATIONS FOR THE PURCHASE OF GASOLINE FOq THE TOWN OF SOUTHOL[ FOR CALENDAR YEAR 2000 UNDER THESE SPECIFICATIONS THE TOWN OF SOUTHOLD SEEK BIDS FOR THE PURCHASE OF ALL OF ITS GASOLINE REQUIREMENTS FOR THE ~999 YEAR FOR ALL TOWN DEPARTMENTS. THE POLICE DEPARTMENT MAINTAINS A 2,500 GALLON CAPACITY TANK ATTHE POLICE HEADQUARTERS AT PECONIC, NEW YORK AND USES APPROXIMATELY 70,000 GALLONS OF UNLEADED GASOLINE ANNUALLY. THE HIGHWAY DEPARTMENT MAINTAINS A 1,000 GALLON TANK FOR UNLEADED GASOLINE, AND A 1,000 GALLON TANK FOR UNLEADED PLUS GASOLINE. ALL TANKS ARE LOCATED AT THE HIGHWAY DEPARTMENT PREMISES AT PECONIC LANE, PECONIC, NEW YORK. THE HIGHWAY DEPARTMENT USES APPROXIMATELY 12,000 GALLONS OF UNLEADED ~ASOLINE ANNUALLY, AND APPROXIMATELY 24,000 GALLONS~' OF UNLEADED PLUS GASOLINE ANNUALLY. IN SUBMITTING BIDS, THE BIDDER MUST SUBMIT TOSCO P~CE POSTED DAILY. VENDOR RECEIVING THE AWARD MUST CHECK TANKS TWICE WEEKLY AND FILL AS NECESSARY. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO MAKE DELIVERIES TO THE TOWN WITHIN FOUR (4) HOURS OF A REQUEST FOR A DELIVERY FROM ANY TOWN OFFICIAL., ANO SUCH BIDDER WILL BE REQUIRED TO MAKE DELIVERIES ON ANY DAY OF THE WEEK, INCLUDING HOLIDAYS ANO SHALL MAKE DELIVERIES IN SUCH QUANTITIES OF 250 GALLONS OR MORE, AS MAY BE REQUIRED. ROUTINE DELIVERIES TO THE HIGHWAY DEPARTMENT MUST BE MADE BETWEEN THE HOURS OF 7:00 AM TO 3:00 PM. MONDAY THROUGH FRIDAY, NO DELIVERIES ARE TO BE MADE ON WEEKENDS OR HOLIDAYS UNLESS AN EMERGENCY CALL IS MADE. BY THE HIGHWAY OEPARTMENT. ALL GAS TICKETS FOR DELIVERIES TO THE HIGHWAY DEPABTMENT MUST BE SIGNED BY A HIGHWAY EMPLOYEE. VENDOR RECEIVING AWARD MUST SUPPLY SERVICE FOR ANY AND ALL REPAIRS OR REPLACEMENTS ON TOWN OWNED PUMPS WITHIN FOUR (4) HOURS. BID PRICES ARE NOT TO INCLUDE ANY FEDERAL, STATE, OR LOCAL TAX, FBO~ WHICH THE TOWN OF SOUTHOLD ~S EXEMPT. THE TOWN OF SDUTHOLD RESERVES THE RIGHT TO REJECT ANY AND,ALL BIDS IF IT IS DEEMED IN THE BEST INTEREST OF THE TOWN OF SOUTHOLD TO DO SO. BIOS MUST INCLUDE A NON-COLLUSIVE BID CERTIFICATE, AND BE SIGNED AND SEALED IN ENVELOPES PLAINLY MARKED "GASOLINE BID" AND ADDRESSED TO THE TOWN CLERK, TOWN OF SOUTHOLD, TOWN HALL, 53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971. DATED: November 1. 1999 ELIZABETH A NEVILLE SOUTHOLD TOWN CLERK