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HomeMy WebLinkAboutYellow Garbage Bags ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor thfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 9, 2005 CERTIFIED MAIL RETURN RECEIPT REQUESTED Kristen Brown Phoenix Recycling 35 Capers Way Pawleys Island, SC 29576 Dear Ms. Brown: Enclosed herewith is the Certified Check that was submitted with your bid for 2005 yellow town garbage bags. This office has been informed that your bid deposit may be returned to you. Thank you. Very truly yours, Deputy Town Clerk EBC IJNIPAK CORP. SE~rfNG THE STANDARD OF QUALITY UNIVERSALLY RO BOX 300027 BROOKLYN NEW YORK 11230 TOLL FREE (888) 808.5120 FAX(718 677-937i Tuesday. April 12, 2005 Elizabeth Neville- Town Clerk Town Hall P.O. Box 1179 Southold, NY 11971 To Whom This May Concern: RECEIVED Please be advised that we were unable to make a bid for Garbage Bags. Please continue to keep us on your list for upcoming bids. Thank you! Sincerely, Brian Marcus UNIPAK CORP. umpakcor p(~cgaol corn Visit Our Web Site At www.umpakcorp corn LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS ItEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of PLASTI[C GARBAGE BAGS by the Town of Southold for Calendar Year 2004. Specifications and bid proposal form may be obtained at the ()ffice of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, Ne~v 5fork 11971. The sealed bid, together ~vith a Non-collusive Bid Certificate and bank raft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, Ne~v York, until 10:00 A.M., Thursday, February 10, 2005 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Garbage Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 19, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 27, 2005, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Attorney Brown's Letters Town Clerk's Bulletin Board Town Board Members Dodge Reports Burrelle's Information Services Solid Waste Coordinator Bunchuck TERM OF BID: APRIL 1, 2005 - MARCH 31, 2006 NOTE: The quantity figures below are estimates only, based on past sales. While they are believed to be accurate, the town does not commit herein to Purchase from the bidder a specific number o£ bags. In addition, the town will not be bound to purchase bags based on a bidder's minimum production requirements. COLOR: Bright Yellow SIZES AND ESTIMATED QUANTITIES Size Quantity Dimension 'Mini' 5,000 24" x 24" Small 25,000 25" x 29" Medium 87,500 34" x 36" Large 250,000 40" x 41" Capacity/Strength 11 gallons/.50 nfil or 13 microns thick 16 gallons/1.00 mil or 25.4 microns thick 36 gallons/1.25 mil or 31.75 microns thick 56 gallon/1.4 mit or 35.56 microns thick FILM SPECIFICATIONS: Tubular cnnstruction, flat bottom side seals water based solvent/organic pigment inks. NOTE: For ALL bags, film is to be co-extruded using a 3-ply technology. The outer and inner layers to be made of puncture resistant metalycene and the center to be made of virgin butene, or of other materials of equal strength and performance. Bags are to be of 100% VIRGIN plastic fiber, no fillers, AND NO PRE- OR POST-CONSUMER RECYCLED PLASTIC CONTENT. Bags are to be bright yellow in color with black print. Bidders must submit a sample bag representative of size and strength for each size category. IMPRINT: (graphics by the supplier) "TIE BAG CLOSED WITH DRAWSTRING. HOLD FILLED BAG AT SIDES TO LIFT" TOWN LOGO (supplied by Town, c~nera ready, see attached) "NO GLASS BOTTLES OR JARS" "NO CANS" "NO. #1 OR #2 PLASTIC" "NO NEWSPAPERS" "BAGS MUST BE TIED CLOSED" CLOSING 'DRAWSTRING': All bags to be constructed with a plastic 'drawstring' inside top (open side) edge of bags that can be easily identified and pulled to close the bag when filled. DRAWSTRING MUST BE CAPABLE OF WITHSTANDiNG REASONABLE FORCE used in tying bags shut. DEMONSTRATED, REPEATED FAILURE OF DRAWSTRING FEATURE WILL BE GROUNDS FOR RECISION OF AGREEMENT AND/OR CONTRACT WITH VENDOR. Plastic drawstring to be of color other than yellow. UPC 'BAR' CODE: Universal product code to be included in each sleeve as indicated below under "Packaging". ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax [631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 1, 2005 CERTIFIED MAIL RETURN RECEIPT REQUESTED Kristen Brown Phoenix Recycling 35 Capers Way Pawleys Island, SC 29576 Dear Ms Brown: Congratulations. The Southold Town Board, at its regular meeting of February 15, 2005, accepted the bid of Phoenix Recycling for supplying the plastic "Town" garbage bags. A certified copy of the resolution is enclosed. Your current bid check will be returned to you at the end of the contract. EBC. Very truly yours, Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Soutbold, New York 11971 Fax [6311 765-6145 Telephone [631) 765-1800 southoldtown, northfork, net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 76 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 15, 2005: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Phoenix Mannfacturin~ & Recvcliu~, Inc. in the amount of $70,310 to orovide the Solid Waste District with olastic "Town" ~arba~e ba~s~ in accordance with bid soecifications. Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 1, 2005 CERTIFIED MAIL RETURN RECEIPT REQUESTED Edward Mockler All-State Paper & Packaging 423 Pulaski Street Riverhead, NY 11901 Dear Mr Mockler: The Southold Town Board, at its regular meeting of February 15, 2005, accepted the bid of Phoenix Recycling for supplying the plastic "Town" garbage bags. A certified copy of the resolution is enclosed. Also, returned herewith is the certified check you submitted with this year's bid. Thank you for submitting your bid. Very truly yours, Elizabeth A. Neville Southold Town Clerk Eric. $** ~ ~ ~'~,t ' thee5; ~lv~by(Pflnt~N~) C. Date of Dellve~ 2. Article Number PS; FOrm ~1 1, Aug,;st 2001 I 0000 9662 5811 J]AIL,. RECEIPT U.S. Postal Service CERTIFIED MAIL,, RECEIPT (Domestic Mail Only; No Insurance Coverage Provided) Post~e $ · ---~---~)~;~ K~r~ t~. ......................... -~:-~:~--~--~ .~t-:--~-= .......... ~,~sc ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MA RRIAG I~ OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 $ou[hold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southokitown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 76 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 15, 2005: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Phoenix Manufactnrin~ & Recycling. Inc. in the amount of $70,310 to provide the Solid Waste District with I~lastic "Town" ~arba~e ba~s, in accordance with bid specifications. Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFOR1VLiTION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor thfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BIDS Opening 2/10/05 ~ 10:00 AM PLASTIC GARBAGE BAGS Two (2) bids were received: PHOENIX Manufacturing & Recycling Inc. 35 Capers Way Pawleys Island, SC 29576 843-237-1711 Total Bid Price $69,610.00 (medium bag size change) $70,310.00 ( medium bag same size as before) Breakdown shown on attached sheet Samples submitted to James Bunchuck. ALL-STATE Paper & Packaging 423 Pulaski St Riverhead NY 11901 631-639-3888 Total Bid Price $193,572.00 No samples submitted, will receive them in a week. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS M. ARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 sou~holdtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BIDS Opening 2/10/05 ~ 10:00 AM PLASTIC GARBAGE BAGS Two (2) bids were receiw~d: PHOENIX Manufacturing & Recycling Inc. 35 Capers Way Pawleys Island, SC 29576 843-237-171 l Total Bid Price $69,610.00 (medium bag size change) $70,310.00 ( medium bag same size as before) Breakdown shown .on attached sheet Samples submitted to James Bunchuck. ALL-STATE Paper & Packaging 423 Pulaski St Riverhead NY 11901 631-639-3888 Total Bid Price $193,572.00 No samples submitl:ed, will receive them in a week. Date TO Attention: Company: Address: City: State: Zip Phone: Sent Via Contents: Qty I I Ea. 1 Ea. 1 MANUFACTURING & RECYCLING, INC. Transmittal February 8, 2005 Town Clerk FROM Elizabeth Neville Name Town of Southold Company: Town Hall, 53095 Main Rd Address: Southold City: NY State: 11971 Zip 631-765-1801 Phone: Chrissy Everett Phoenix Recycling, Inc. 32 Capers Way Pawleys Island SC 29585 843-237-1711 [] Fed Ex Ow~rnight [] Fed Ex Two Day [] USPS Description Bid Submittal for Plastic Garbage Bags Size Samples, 4 sizes per Bid Specification Thickness Samples, 3 sizes per Bid Specification Certified check # 101364569 for $100.00 Please contact Phoenix Recycling, inc. if you have any questions about the contents of this package. Thank you, SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL NOTE: BIDDERS ARE TO SUBMIT ONE AND ONLY ONE 'TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR "ALTERNATIVE" PRICES WILL BE WILL BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. April 1, 2005 - March 31,2006 Size Price Per Bag Price Extended 'Mini' , ~L')"~ x 5,000 = ~,~ Small , OW:-] _ x25,000= __ ]/q~6 ~Medimn · /B~° ~ x87,500=- [~50 Large Total Bid Price O0 , pO · ~/q x25o,ooo = 53/500 v0 Company_ Address Telephone SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL NOTE: BIDDERS ARE TO SUBMIT ONE AND ONLY ONE 'TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR "ALTERNATIVE" PRICES WILL BE WILL BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. April 1, 2005 - March 31, 2006 Size Price Per Bag Price Extended 'Mini' , 1045 x 5,000= ,._5L9)5 .O0 Small t 0 r? 7 x 25,000 -- _ /)qc~J ./_)0 ~Medium , log x 87,500= /J'/--~6'. 06) Large *o~]5t x250,000= ~5'55,~L'~. 0C> Total Bid Price / By(Name) Position Address Telephone No. ~ q 3 -o23'? -I')11 Fax No. 93q~"R3 ?-- 83'7R q · ' {~I~oN-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best kmowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Corporate Title Company Name_ P }3/5~£'} tX '~P'~(?_ C L/CJ25).~__ Mailing Address D,-0et -5 CL.TLk. Bid on YEAR 2005 PLASTIC GARBAGE BAGS February 9, 2005 Southold Town Hall 53095 Main Road P.O. Box 1179 Southold, NY 11971 Re: Bid on Garbage Bat~s To Whom it May Concern: The mini and small bags are quoted and will be run as a 1.25 mil poly drawstring bag, We will be receiving samples from the manufacturer in a week to show the mil thickness o£these as well as the medium and large bags. If All-State Paper & Packaging is awarded the bid, we will have the garbage bags in stock within 5-7 weeks. They will be available for same or nex~ day pick up or delivery at our warehouse in Mattituck. Thank you for the opportunity to bid on the plastic garbage bags for the Town of Southold. Sincerely, Ed M~kler President SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL NOTE: Size 'Mini' Small Medium Large Total Bid Price BIDDERS ARE TO SUBMIT ONE AND ONLY ONE 'TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR "ALTERNATIVE" PRICES WILL BE WILL BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. April 1, 2005 -March 31,2006 Price Per Bag Price Extended x 5,000= x 25,000 = x 87,500 = x250,000 = ~ ~ct5 577_.0o Position Address Telephone No. Company All- By(Name) £bw~ Fax No. {o5I ~fft - ~b~}Ct ~ON-COLLUSIVE BID CERTIFICA'I E The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid, Signed: Print name Corporate Title Mailing Address Phone Number Bid on YEAR 2005 PLASTIC GARBAGE BAGS LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Mtmicipal Law, that sealed bids are sought and requested or the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Year 2004. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Souttmld, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, February 10, 2005 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Garbage Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 19, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 27, 2005, AND FORWARD ONE (I) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Attorney Brown's Letters Town Clerk's Bulletin Board Town Board Members Dodge Reports Burrelle's Information Services Solid Waste Coordinator Bunchuck TO~VN GARBAGE BAG BID SPECIFICATIONS TERM OF BID: APRIL 1, 2005 - MARCH 31, 2006 NOTE: The quantity figures below are estimates only, based on past sales. While they are believed to be accurate, the town does not commit herein to Purchase from the bidder a specific number of bags. In addition, the town will not be bound to purchase bags based on a bidder's minimum production requirements. COLOR: Bright Yellow SIZES AND ESTIMATED QUANTITIES Size Quantity Dimension 'Mini' 5,000 24" x 24" Small 25,000 25" x 29" Medium 87,500 34" x 36" Large 250,000 40" x 41" Capacity/Strength 11 gallons/.50 mil or 13 microns thick 16 gallons/1.00 mil oi' 25.4 microns thick 36 gallons/1.25 mil or 31.75 microns thick 56 gallon/1.4 mil or 35.56 microns thick FILM SPECIFICATIONS: Tubular construction, flat bottom side seals water based solvent/organic pigment inks. NOTE: For ALL bags, film is to be co-extruded using a 3-ply technology. The outer and inner layers to be made of puncture resistant metalycene and the center to be made of virgin butene, or of other mater/als of equal strength and performance. Bags are to be of 100% VIRGIN plastic fiber, no fillers, AND NO PRE- OR POST-CONSUMER RECYCLED PLASTIC CONTENT. Bags are to be bright yellow in color with black print. Bidders must submit a sample bag representative of size and strength for each size category. IMPRINT: (graphics by the supplier) "TIE BAG CLOSED WITH DRAWSTRING. HOLD FILLED BAG AT SIDES TO LI]?T" TOWN LOGO (supplied by Town, camera ready, see attached) "NO GLASS BOTTLES OR JARS" "NO CANS" "NO. #1 OR #2 PLASTIC" "NO NEWSPAPERS" "BAGS MUST BE TiED CLOSED" CLOSING 'DRAWSTRING': All bags to be constructed with a plastic 'drawstring' inside top (open side) edge of bags that can be easily identified and pulled to close the bag when filled. DRAWSTRING MUST BE CAPABLE OF WITHSTANDING REASONABLE FORCE used in tying bags shut. DEMONSTRATED, REPEATED FAILURE OF DRAWSTRING FEATURE WILL BE GROUNDS FOR RECISION OF AGREEMENT AND/OR CONTRACT WITH VENDOR. Plastic drawstring to be of color other than yellow. UPC 'BAR' CODE: Universal product code to be included in each sleeve as indicated below under "Packaging". PACKAGING: · Style and Counts Bags shall be packaged in 'sleeves' and 'cases' (boxes) in the following manner: Bag Size # Bags per Sleeve # SleevesperCase 'Mini' 10 50 Small 5 100 Medium 5 50 Large 3 33 Bags in sleeves shall be inter-leaved (no perforated attachment). Sleeves shall "banded" at center with rubber or paper band. Sleeves shall NOT be enclosed in any other packaging. · Enclosures In Sleeves Each sleeve shall have a 5" x 7" yellow paper enclosure with the following print/graphics centered on one side: TOWN OF SOUTHOLD ]['ay-Per-Bag Trash Bags [# (specify bag size) (specify gallon size) Bags] TOWN LOGO HERE These bags are for the Southold pay-per-bag trash disposal system. This system relies on user fees instead of property taxes to pay Southold's disposal costs. THESE BAGS ARE INTENDED FOR ALL HOUSEHOLD KITCHEN GARBAGE. (Bulky "rubbish" items must be disposed of separately ]by your carter or delivered to the Cutchogue Transfer Station over the vehicle scales). Only trash in these "Town Bags" will be picked up by residential carters or accepted inside the Cutchogue Transfer Station building. RECYCLE, AS MUCH AS POSSIBLE TO REDUCE 'fOUR COST. Do not overstuff bags. Each bag must be securely closed and tied. Questions? Call 734-7685 UPC/BAR CODE HERE DELIVERY AND STORAGE: Bags shall be delivered not more than 6 weeks from placement of an order by the Town. Upon receipt of the first delivery of bags, the Town may decide to place an order for the full remaining estimated inventory of bags, such order to be stored at a vendor-supplied storage facility. Delivery time from such vendor-supplied storage facility to the Town must be not greater than five (5) business days from placement of an order by the Town. In such cases, the Town may order any number of bags as it deems necessary, and would not be subject to any 'minimum' order of bags. BY SUBMISSION OF A BID IN RESPONSE TO THIS SOLICITATION, BIDDER WARRANTS THEIR ABILITY TO MAINTAIN STORAGE CAPACITY FOR THE FULL ESTIMATED INVENTORY OF TOWN BAGS AND TO MEET MAXIMUM DELIVERY TIME REQUIREMENTS AS DESCRIBED HEREIN. TESTING: At least once during the contract period the Town will have an independent laboratory test bags selected at random from inventory. Failure to meet bag specifications as determined by this test(s) will be grounds for refusal of orders and/or cancellation of the contract. Date 'FO Atl ention: Company: Address: City: State: Zip Phone: Sent Via Contents: Qty 1 I Ea. 1 Ea. I PH !NIX Transmittal February 8, 2005 Town Clerk FROM Elizabeth Neville Name Town of Southold Company: Town Hall, 53095 Main Rd Address: Southold City: NY State: 11971 Zip 631-765-1801 Phone: Chrissy Everett Phoenix Recycling, Inc. 32 Capers Way Pawleys Island SC 29585 843-237-1711 [] Fed Ex Overnight [] Fed Ex Two Day [] USPS Description Bid Submittal for Plastic Garbage Bags Size Samples, 4 sizes per Bid Specification Thickness Samples, 3 sizes per Bid Specification Certified check # 101364569 for $100.00 Please contact Phoenix Recycling, Inc. if you have any questions about the contents of this package. Thank you, SOUTIIOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL NOTE: Size 'Mini' Small 4~Medium Large BIDDERS AR~; TO SUBMIT ONE AND ONLY ONE 'TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR "ALTERNATIVE" PRICES WILL BE WILL BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. April 1, 2005 - March 31, 2006 Price Per Bag Price Extended · ILia'_/) x 5,000= - - ~ , C: . i' x25,000= / Total Bid Price Company By (Name)_ Position Address Telephone No. Fax No. SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL NOTE: BIDDERS ARE TO SUBMIT ONE AND ONLY ONE 'TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR "ALTERNATIVE" PRICES WILL BE WILL BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. April 1, 2005 - March 31, 2006 Size Price Per Bag Price Extended 'Mini' , ,l~rl 3 x 5,000 = V]i' 5 ~9 . ,~,C_,:" ' ~di~m . /t,,'/ ~ 87:00 = Total Bid Price Position Address Telephone No. ?') ~' ~, :?' :3 '? -//'// The undersigned bidder certifies that this bid has been arrived at by the bidder independently and bas been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not mi employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print nanm Corporate Title , . Colnpany Name Mailing Address PhoneNmnber__ ::'3 :JiD [ Bid on YEAR 2005 PLASTIC GARBAGE BAGS February 9, 2005 Southold Town Hall 53095 Main Road P.O. Box 1179 Southold, NY 11971 Re: Bid on Garbage Ba~s To Whom it May Concern: Thc mini and small bags arc quoted and will be run as a 1.25 mil poly drawstring bag. Wc will be receiving samples from the manufacturer in a week to show thc mil thickness of these as well as the medium and large bags. If All-State Paper & Packaging is awarded thc bid, we will have the garbage bags in stock within 5-7 weeks. Tl~tey will be available for same or ne~ day pick up or del/very at our warehouse in Mattituck. Thank you for the oppartunity to bid on the plastic garbage bags for the Town of Southold. Sincerely, Ed M~kler President SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL NOTE: BIDDERS ARE TO SUBMIT ONE AND ONLY ONE 'TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR "ALTERNATIVE" PRICES WILL BE WILL BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. April 1, 2005 - March 31[, 2006 Size Price Per Bag Price Extended 'Mini' x 5,000= Small x 25,000 -- Medium x 87,500 -' _ Large x250,000 = Total Bid Price iq ~ 577-?0 Company All- By(Name) .~ b'~q~ ~-b Telephone No. ~ Fax No. (o31 3(o~l - ~l~$q The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any o fits employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished here~vith prior to the official opening of the bid. Signed: C'~,~~/~ Corporate Title43 ' (i f any) ~/~,S'/-~-/~/~ Mailing Address Phone Number Bid on YEAR 2005 PLASTIC GARBAGE BAGS ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL S I'ATISTICS MAP. R[AGE OFFICER RECORDS MANAGEMEN I' OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 1 i971 Fax (031) 765-6145 Telephone (631) 765-1800 OFiFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL To: From: Dated: Re: Jim Bunchuck Linda J. Cooper, Deputy Town Clerk February 10, 2005 Plastic Garbage Bags Number of Pages (including cow~r): 2 If total transmittal is not received, please call 631-765-1800. COMMENTS: Will send packet with samples and info in interdepartmental mail. I LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Year 2004. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, Februa~z 10, 2005 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the fight to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Garbage Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 19, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 27, 2005, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. ~ ~ I~ '7~-~ ~ i~C9/ Copies to the following: The Suffolk Times Town Attorney Brown's Letters Town Clerk's Bulletint Board Town Board Members Dodge Reports Burrelle's Information Services Solid Waste Coordinator Bunchuck SPECiFiCA~I~ONS TOWN GARBAGE BAG BID TERM OF BID: APRIL 1, 2005 - MARCH 31, 2006 NOTE: The quantity figures below are estimates only, based on past sales. While they are believed to be accurate, the town does not commit herein to Purchase from the bidder a specific number of bags. In addition, the town will not be bound to purchase bags based on a bidder's minimum production requirements. COLOR: Bright Yellow SIZES AND ESTIMATED QUANTITIES Size Quantity Dimension 'Mini' 5,000 24" x 24" Small 25,000 25" x 29" Medium 87,500 34" x 36" Large 250,000 40" x 41" Capacity/Strength 11 gallons/.50 mil or 13 microns thick 16 gallons/1.00 mil vi' 25.4 microns thick 36 gallons/1.25 mil or 31.75 microns thick 56 gallon/1.4 mil or 35.56 microns thick FILM SPECIFICATIONS: Tubular construction, flat bottom side seals water based solvent/organic pigment inks. NOTE: For ALL bags, film is to be co-extruded using a 3-ply technology. The outer and inner layers to be made of puncture resistant metalycene and the center to be made of virgin butene, or of other materials of equal strength and performance. Bags are to be of 100% VIRGIN plastic fiber, no fillers, AND NO PRE- OR POST-CONSUMER RECYCLED PLASTIC CONTENT. Bags are to be bright yellow in color with black print. Bidders must submit a sample bag representative of size and strength for each size category. IMPRINT: (graphics by the supplier) "TIE BAG CLOSED WITH DRAWSTRING. HOLD FILLED BAG AT SIDES TO LIFT" TOWN LOGO (supplied by Town, camera ready, see attached) "NO GLASS BOTTLES OR JARS" "NO CANS" "NO. #1 OR #2 PLASTIC" "NO NEWSPAPERS" "BAGS MUST BE TIED CLOSED" CLOSING 'DRAWSTRING': All bags to be constructed with a plastic 'drawstring' inside top (open side) edge of bags that can be easily identified and pulled to close the bag when filled. DRAWSTRING MUST BE CAPABLE OF WITHSTANDING REASONABLE FORCE used in tying bags shut. DEMONSTRATED, REPEATED FAILURE OF DRAWSTRING FEATURE WILL BE GROUNDS FOR RECISION OF AGREEMENT AND/OR CONTRACT WITH VENDOR. Plastic drawstring to be of color other than yellow. UPC 'BAR' CODE: Universal product code to be included in each sleeve as indicated below under "Packaging". PACKAGING: · Style and Counts Bags shall be packaged in 'sleeves' ~md 'cases' (boxes) in the following manner: Bag Size # Bags Der Sleeve # Sleeves per Case 'Mini' 10 50 Small 5 100 Medium 5 50 Large 3 33 Bags in sleeves shall be inter-leaved (no perforated attachment). Sleeves shall "banded" at center with robber or paper band. Sleeves shall NOT be enclosed in any other packaging. · Enclosures In Sleeves Each sleeve shall have a 5" x 7" yellow paper enclosure with the following print/graphics centered on one side: 3'OWN OF SOUTHOLD Pay-Per-Bag Trash Bags [# (specify bag size) (specify gallon size) Bags] TOWN LOGO HERE · These bags are for the Southold pay-per-bag trash disposal system. This system relies on user fees instead of property taxes to pay Southold's disposal costs. · THESE BAGS ARE INTENDED FOR ALL HOUSEHOLD KITCHEN GARBAGE. (Bulky "rubbish" items must be disposed of separately by your carter or delivered to the Cutchogue Transfer Station over the vehicle scales). · Only trash in these "Town Bags" will be . picked up by residential carters or accepted inside the Cutchogue Transfer Station building. · RECYCLE AS MUCH AS POSSIBLE TO REDUCE '(OUR COST. · Do not overstuffbags. Each bag must be securely closed and tied. · Questions? Call 734-7685 UPC/BAR CODE HERE I DELIVERY AND STORAGE: Bags shall be delivered not more than 6 weeks from placement of an order by the Town. Upon receipt of the first delivery of bags;, the Town may decide to place an order for the full remaining estimated inventory of bags, such order to be stored at a vendor-supplied storage facility. Delivery time from such vendor-supplied storage facility to the Town must be not greater than five (5) business days from placement of an order by the Town. In such cases, the Town may order any number of bags as it deems necessary, and would not be subject to any 'minimum' order of bags. BY SUBMISSION OF A BID IN RESPONSE TO THIS SOLICITATION, BIDDER WARRANTS THEIR ABILITY TO MAINTAIN STORAGE CAPACITY FOR THE FULL ESTIMATED INVENTORY OF TOWN BAGS AND TO MEET MAXIMUM DELIVERY TIME REQUIREMENTS AS DESCRIBED HEREIN. TESTING: At least once during the contract period the Town will have an independent laboratory test bags selected at random from inventory. Failure to meet bag specifications as determined by this test(s) will be grounds for refusal of orders and/or cancellation of the contract. #7313 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Joan Ann Weber of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks, successively, commencing on the 27th day of January ,2005 Principal Clerk Sworn to before me this [~/~ dayof ~----~.-- 2005 -/ :,'.¢A¢" ,:q~UC-$TATE OF NEW YORX NOTICE IS HER~BYGIVEN, i~ac- , ~ ' 'O6105( 50 cordance with thc provisions of Section 103 of the General Municipal [.aw, that /~lual~,~-¢t i ~uf~ "k Cotanty scaled bids an: sought and requested for Commlssh-~n Expiles Fooru.: 28. 2008 the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Year 2005. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, 'Iowa df Southold, Town Hall, 53095 Main Road. Southold, New York 11971. The sealed bid, together with a Non- collusive Bid Certificate and bank daft or certified check in the amount of $ 100.00, will be received by the Town Clerk, at the Southold Town Hall. 53095 Main Road. Southold, New York, until 10:00 A.M., Thursday, February 10, 2005 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the fight u) reject any and all bids and waive any and all informalities in any bid should it be d~emed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gar- bage Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or lo- cal, from which the Town of Southold is exempt. Dated: October 19, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 7313-1T 1/27 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Year 2004. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, February 10, 2005 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Garbage Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 19, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK ~ es es PLEASE PUBLISH ON JANUARY 27, 2005, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Attorney Brown's Letters Town Clerk's Bulletin Board Town Board Members Dodge Reports Burrelle's Information Services Solid Waste Coordinator Bunchuck STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the _,k~q.l day of ~-Iq'P~t)~:¥~"~ ,2005 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. Legal Notice - Notice: to Bidders -Year 2005 Bid for "Plastic Garbage Bags", bid opening 10:00 a.m., Thursday, February 10, 2005 Elizabeth A. Neville Southold Town Clerk Sworn to before me this _~',~'k{ day of ~PO'~O~a, It'~ ,2005. LYNDA M. BOHN NOTARY PUBUC, State of Ne~ YO~ No. 01BO6020932 Qualified In Suffolk Cour6¥ Term Expires March~ 8, 20.1~ TERM OF BID: APRIL 1, 2005 - MARCH 31, 2006 NOTE: The quantity figures below are estimates only, based on past sales. While they are believed to be accurate, the town does not commit herein to Purchase from the bidder a specific number of bags. In addition, the town will not be bound to purchase bags based on a bidder's minimtrm production requirements. COLOR: Bright Yellow SIZES AND ESTIMATED QUANTITIES Size Quantity Dimension 'Mini' 5,000 24" x 24" Small 25,000 25" x 29" Medium 87,500 34" x 36" Large 250,000 40" x 41" Capacity/Strength 11 gallons/.50 mil or 13 microns thick 16 gallons/I,00 mil or 25.4 microns thick 36 gallons/1.25 mil or 31.75 microns thick 56 gallon/1.4 mil or 35.56 microns thick FILM SPECIFICATIONS: Tubular cc,nstruction, flat bottom side seals water based solvent/organic pigment inks. NOTE: For ALL bags, film is to be co-extruded using a 3-ply technology. The outer and inner layers to be made of puncture resistant metalycene and the center to be made of virgin butene, or of other materials of equal strength mid performance. Bags are to be of 100% VIRGIN plastic fiber, no fillers, AND NO PRE- OR POST-CONSUMER RECYCLED PLASTIC CONTENT. Bags are to be bright yellow in color with black print. Bidders must submit a sample bag representative of size and strength for each size category. IMPRINT: (graphics by the supplier) "TIE BAG CLOSED WITH DRAWSTRING. HOLD FILLED BAG AT SIDES TO LIFT" TOWN LOGO (supplied by Town, camera ready, see attached) "NO GLASS BOTTLES OR JARS" "NO CANS" "NO. #1 OR #2 PLASTIC" "NO NEWSPAPERS" "BAGS MUST BE TIED CLOSED" CLOSING 'DRAWSTRING': All bags to be constructed with a plastic 'drawstring' inside top (open side) edge of bags that can be easily identified amd pulled to close the bag when filled. DRAWSTRING MUST BE CAPABLE OF WITHSTANDING REASONABLE FORCE used in tying bags shut. DEMONSTRATED, REPEATED FAILURE OF DRAWSTRING FEATURE WILL BE GROUNDS FOR RECISION OF AGREEMENT AND/OR CONTRACT WITH VENDOR. Plastic drawstring to be of color other than yellow. UPC 'BAR' CODE: Universal product code to be included in each sleeve as indicated below under "Packaging". PACKAGING: · Style and Counts Bags shall be packaged in 'sleeves' and 'cases' (boxes) in the following manner: Bag Size # Bags per Sleeve # Sleeves per Case 'Mini' 10 50 Small 5 100 Medium 5 50 Large 3 33 Bags in sleeves shall be inter-leaved (no perforated attachment). Sleeves shall "banded" at center with rubber or paper band. Sleeves shall NOT be: enclosed in any other packaging. · Enclosures In Sleeves Each sleeve shall have a 5" x 7" yellow paper enclosure with the following print/graphics centered on one side: TOWN OF SOUTHOLD Pay-Per-Bag Trash Bags [# (specify bag size) (specify gallon size) Bags] TOWN LOGO HERE · These bags, are for the Southold pay-per-bag trash disposal system. This system relies on user fees instead of property taxes to pay Southold's disposal costs. · THESE BAGS ARE iNTENDED FOR ALL HOUSEHOLD KITCHEN GARBAGE. (Bulky "rubbish" items must be disposed of separately by your carter or delivered to the Cutchogue Transfer Station over the vehicle scales). · Only trash in these "Town Bags" will be . picked up by residential carters or accepted inside the Cutchogue Transfer Station building. · RECYCLE AS MUCH AS POSSIBLE TO REDUCE YOUR COST. · Do not overstuffbags. Each bag must be securely closed and tied. · Questions? Call 734-7685 UPC~ARCODE HERE DELIVERY AND STORAGE: Bags shall be delivered not more than 6 weeks from placement of an order by the Town. Upon receipt of the first delivery of bags, the Town may decide to place an order for the full remaining estimated inventoryofbags, such orderlo be stored at avendor-supplied storage facility. Delivery time from such vendor-supplied storage facility to the Town must be not greater than five (5) business clays from placement of an order by the Town. In such cases, the Town may order any number of bags as it deems necessary, and would not be subject to may 'minimum' order of bags. BY SUBMISSION OF A BID IN RESPONSE TO THIS SOLICITATION, BIDDER WARRANTS THEIR ABILITY TO MAINTAIN STORAGE CAPACITY FOR THE FULL ESTIMATED INVENTORY OF TOWN BAGS AND TO MEET MAXIMUM DELIVERY TIME REQUIREMENTS AS DESCRIBED HEREIN. TESTING: At least once during the contract period the Town will have an independent laboratory test bags selected at random from inventory. Failure to meet bag specifications as determined by this test(s) will be grounds for refusal of orders and/or cancellation of the contract. SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL NOTE: BIDDERS ARE TO SUBMIT ONE AND ONLY ONE 'TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR "ALTERNATIVE" PRICES WILL BE WILL BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED,. April 1, 2005 - March 31,2006 Size Price Per Bag Price Extended 'Mini' x 5,000- Small x 25,000 = _ Medium x 87,500 = _ Large x250,000 -- Total Bid Price Company By (Name) Position Address Telephone No. Fax No. The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Priatname Co~rporate Title (if :any) Company Name Mailing Address Phone Number Bid on YEAR 2005 PLASTIC GARBAGE BAGS ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD TO: FROM: DATE: RE: FAX TRANSMITTAL CONSTRUCTION 1NFO - 800 962-0544 DODGE REPORTS; 293-5456 BROWN'S LETTERS 244-9576 BURRELLE'S INFO - 800 524-3329 DATA CONSTRUCTION 888 232-9941 BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145 January 28, 2005 "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): If total transmittal is not received, please call 631 765-1800. COMMENTS: 2005 Bids for Fuel Heating Oil Diesel Fuel Please acknowledge receipt of this information by signing below and rettLrning a faxed copy to me at 631 765-6145, attentioii: Betty Neville. Thank you. Received by Date LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Year 200~. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, tmtil 10:00 A.M., Thursday, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Garbage Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 19, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON , AND FORW~M~d) ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Attorney Brown's Letters Town Clerk's Bulletin Board Town Board Members Dodge Reports Burrelle's Information Services Solid Waste Coordinator Bunchuck STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the day of ,2004 she affixed a notice of which the aanexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. Legal Notice - Notice to Bidders -Year 2005 Bid for "Plastic Garbage Bags", bid opening 10:00 a.m., Thursday, Sworn to before me fffis .day of_ ,2004. Elizabeth A. Neville Southold Town Clerk Notary Public NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) Printed Name Business Name Bid on YEAR 2005 PLASTIC GARBAGE BAGS Address The Town seeks bids. for each of two alternatives. ALTERNATIVE #1 is a bid for supplying the Town Garbage bags for CALENDAR YEAR 2005 only. ALTERNATIVE #2 is a bid for supplying Town Garbage Bags for CALENDAR YEAR 2005-2006, INCLUSIVE. Estimated quantities of bags needed for each alternative are shown below. NOTE: The figures below are estimates only, based on past sales. While they are believed to be accural!e, the town does not commit herein to Purchase from the bidder a specific number of bags. In addition, the town will not be bound to purchase bags based on a bidder's minimmn production requirements. COLOR: Bright Yellow ALTERNATIVE #1 2005 BID YEAR ONLY Size Quantity Capacity/Strength 'Mini' 5,000 8 gallons/.50 mil or 13 microns thick Small 25,000 15 gallons/.70 mil or 18 microns thick Medium 87,500 33 gallons/l.1 mil or 28 microns thick Large 250,0013 44 gallon/1.25 mil or 32 microns thick ALTERNATIVE #2 2005 THROUGH 2006 BID YEARS Size Quantity Capacity/Strength 'Mini' 5,000 8 gallons/.50 mil 13 microns thick Small 50,00(} 15 gallons/.70 mil or 18 microns thick Medium 175,000 33 gallons/1.1 mil or 28 microns thick Large 500,000 44 galluns/1.25 mil or 32 micron thick FILM SPECIFICATIONS: Tubular construction, flat bottom side seals water based solvent/organic pigment inks. NOTE: For ALL bags, film is to be co-extruded using a 3- ply technology. The outer and inner layers to be made of puncture resistant metalycene and the center to be made of virgin butene, or of other materials of equal strength and performance. Bags are to be of 100% plastic fiber, no fillers. Bags are to be bright yellow in color with black print. Sample required for each size. IMPRINT: (graphics by the supplier) TOWN LOGO (supplied by Town, camera ready, see attached) "NO GLASS BOTTLES OR JARS" "NO CANS" "NO. #1 OR #2 PLASTIC" "NO NEWSPAPERS" "BAGS MUST BE TIED CLOSED" CLOSING 'DRAWSTRING': All bags to be constructed with a plastic 'drawstring' inside top (open side) edge of bags that can be easily identified and pulled to close the bag when filled. Plastic drawstring to be of color other than yellow. UPC 'BAR' CODE: Universal product code to be included in each sleeve as indicated below under "Packaging". PACKAGING: · Style and Counts Bags shall be packaged in 'sleeves' and 'cases' (boxes) in the following manner: Bag Size # BaRs t~er Sleeve # Sleeves l~er Case 'Mini' 10 50 Small 5 100 Medium 5 50 Large 3 33 Enclosures In Sleeves Each sleeve shall have a 5" x 7" yellow paper enclosure with the following print/graphics centered on one side: TOWN OF SOUTHOLD Pay-Per-Bag Trash Bags [# (specify bag size) (specify gallon size) Bags] TOWN LOGO HERE · These bags are for the Southold pay-per-bag trash disposal system. This system relies on user fees instead of property taxes to pay Southold's disposal costs. · THESE BAGS ARE iNTENDED FOR ALL HOUSEHOLD KITCHEN GARBAGE. (Bulky "rubbish" items must be disposed of separately by your carter or delivered to the Cutchogue Transfer Station over the vehicle scales). · Only trash in these "Town Bags" will be picked up by residential carters or accepted inside the Cutchogue Transfer Station building. · iRECYCLE AS MUCH AS POSSIBLE TO REDUCE YOUR COST. · Do not overstuff bags. Each bag must be securely closed and tied. · Questions? Call 734-7685 UPC/BAR CODE HERE DELIVERY: On an "as needed" basis, not more than 6 weeks from placement of ~m order by the Town. At least once during the contract period the Town will have an independent laboratory test bags selected at random from inventory. Penalties for failure to meet bag specifications may include refusal of orders and/or cancellation of the contract. Size Extended 'Mini' Small Medium Large Total Bid Price SOUTHOLD TOWN PLASTIC GARBAGE BAG BID PROPOSAL Alternative #1 2005 Calendar Year Only Alternative #2 2005 - 2006 Calendar Years Price Per Bag Price Extended Price Per Bag Price x 5,000 = x 25,000 x 87,500 x250,000 x 5,000= x 50,000= x 175,000= _x500,000= Company By (Name) Position Address Telephone No. Fax No. ELIZABETH A. NEVILLE TOWN CLEliK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fox (631) 765-6145 Telephone (631) 765-1800 southoldtown.nort h fork.net OFiFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT 'rite FOLLOVONG RESOLUTION NO. 748 OF 2004 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 19, 2004: RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the followin~ items for 2005: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Rock Salt for the Highway Department Bulk Ice Control Sand for the Highway Department Removal and Transfer of Scavenger Waste Removal of Household Hazardous Waste from the Transfer Station Removal of Scrap Tires from the Transfer Station Town Brown Leaf Bags Town Yellow Garbage Bags Elizabeth A. Neville Southold Town Clerk