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Home My WebLink AboutComputer Server for Police Dept ELIZABETH A. NEVILLE TOWN CLERK REGISTi~.R OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 881 OF 2004 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 14, 2004: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Joshua Y. Horton to execute an agreement between the Town of Southold and HTE VAR, L.L.C. for the ourchase of a new I5 Server to be installed at the Southold Town Police Department. Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 1, 2005 CERTIFIED MAIL RETURN RECEIPT REQUESTED H T E VAR LLC 3168 Mercer University Drive Suite 100 Atlanta, GA 30341 Dear Sir: Enclosed herewith is the Certified Check that was submitted with you bid for the installation of the server at Police Headquarters. This office has been informed that your bid deposit may be returned to you. Thank you. Very truly yours, ~d~a M Bohn Deputy Town Clerk El'lC Bohn, Lynda From: Reisenberg, Lloyd Sent: Tuesday, March 01,2005 12:42 PM To: Bohn, Lynda Subject: PD Server Lynda, This is to advise you that the PD Server that we purchased last December is now running and we are very pleased with it's performance. Based on this you can release the bid check. Lloyd Pay To The Order Of ***Toun of Sour. boil d'~* (i Dollars *ON~ HUNDRED DOLL,gRS gND '00 CENT~- To Citibank (New York 11/15/2004 Sende~lTE VAR, LLC Address ' For Bid fo.P PD Server j Not' Good For More Than $i;000.00 Ill ]- ]- ~S ? 2111 I:O 2 ~OOOSgl~ll-~ gROOh 8 SSD l, qg ?g"' I 2. Nti~le I PS Form $811, AUgust 2001 I ~ll ' Il ' ' ' ' ' ' : I : Iii i ~ ',[. '; SENDER:,, ~COMP~~]~~ie~''~t'~H~ ~ riot.'.. . . ~.',' '~ ~? .,. ?' . , ~..., .~. ~ Prim ~ur .name and ~d~O [he ~ _~.~% ...... i. · T -,",, AUach this c. lrd td t~e ~ck~ U~o m~p. :~... .... or on ~e fm~ ~ s~e p~. + ........... : ...... D '.~s ~ a&fl~.s d,fl~It lraa ~ 1 ? ~Yus ~D.~e~M~I -D c.o.D. 7003 3110 0001 65~7 373~ U.S. Postal Servicem .- 0- CERTIFIED MAIL?. RECEIPT mr,_ r'-m (DOaM.UC #7188 STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Joan Ann Weber of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks, successively, commencing on the 4th day of November ,2004. Sworn to before me this 2004 CHRISTINA VOLINSKI NO'rARY PUBLIC-STATE OF NEW YORK No. 01-V06105050 Qualified In Suffolk County Commission Exl31re$ February 28, 2008 Principal Clerk LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase, installa- tion and conversion of existing data to new server for the Southold Town Police Department headquarters. The sealed bids, together with a Non- Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold. at the Southold Town Halk 53095 Main Road. Southold, New York, until 10:00 A.M., Thursday, November 18~ 2004, at which time they will be opened and ~ead aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the bes~ interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked '~Bid on PD Server". and submitted to the Office of the Town Clerk. The bid price shall not include any tax. federal state, or local, from which the Town of Southold is exempt. Dated: October 19, 2004 ELIT~ABETH A. NEVILLE SOUTI4OLD TOWN CLERK ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1500 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF $OUTHOLD BID OPENING Police Deot. Comouter Server 2005 Bid Opening 11/18/04 10:00 A.M. H T E VAR, LLC 3168 Mercer University Drive Suite 100 Atlanta, GA 30341 770/216-443 l See Attached H'I'E VAR Town of Southold Bid on PD Server November 15, 2004 Over 375 HTE Users have purchased Reliability and Security from HTE VAR /T~ GOVERNMENT SOFTWARE Business Partner BusinessPartner Premier Partner Eric Sellers HTE VAR, LLC 3168 Mercer University Drive Suite 100 Atlanta, GA 30341 Email: eselters@htevar, com Phone: 770.216.4431 Fax: 770.216.4421 Ensure Hardware and Software Compatibility with SunGard HTE's Dedicated Hardware Provider, HTE VAR. HTE YAR November 13, 2004 Town of Southold PO Box 1179 Southold, NY 11971 Dear Sirs: HTE VAR, L.L.C. is a company that focuses on business relationships. HTE VAR does not try to be all things to all customers. Our name makes reference to how we work with our customers. IBM refers to different software companies like Vision Solutions and SunGard HTE as software '¥erticals". VAR is an old IBM term for Value Added Reseller. At HTE VAR we partner with a limited number of software companies so we can provide unique, in depth, value added solutions for our customers. Our professionals are specialists in each of our "Vertical" relationships. Our professionals can be a specialist in a computing environment like Vision Solutions because each specialist works extensively in each software "Vertical". HTE VAR prides itself on its reputation in the marketplace. A requirement to our achieving and maintaining IBM Premiere Business Partner status is passing an annual customer satisfaction survey. Our customers are contacted by IBM to ensure that the level of service and satisfaction wamant HTE VAR's inclusion in the Premiere Business Partner program. HTE VAR's mission is to deliver complete satisfaction to our customers. Our Services professionals will work with the team at the Town of Southold to ensure that they are 100% satisfied with the services HTE VAR will deliver. Sincerely, William J. Boyle General Manager HTE VAR LLC 2 HTE VAR, LLC. 3168 Mercer University Dr. Suite 100, Atlanta, GA 30341 HTE VAR Qualifications & Experience HTE VAR is headquartered in Atlanta, Georgia with remote offices in Austin, TX and Florida, near SunGard HTE's headquarters in Lake Mary. SunGard HTE selected us to be their dedicated hardware vendor of choice exclusively for their customers. Our close relationship to your software vendor means that you get a hardware and iSeries solutions provider with the most extensive knowledge in your HTE government environment. Over 375 HTE customers recognize the value of our experience and have already partnered with HTE VAR to ensure hardware and software compatibility. Every agency is unique, and our comprehensive experience in your environment is only fully noticed if a challenge arises. No other IBM reseller has our level of in-depth experience in how your SunGard HTE applications work on the iSeries. We provide national coverage with the personal attention you deserve. We also contribute to the specifications of the SunGard HTE iSeries platform and stay current on the latest changes in technology to ensure we are providing the best possible solution to serve SunGard HTE customer's needs. The firm you let into your data center, those you entrust your information to, shouldn't they know more than just hardware? We have demonstrated time and time again the priceless value of our experience. If you want the most value for your money and the most experience in your environment, then you want HTE VAR. HTE VAR's Mission to Achieve Excellence · Add the most value to your investment by exceeding expectations. · Add value by providing the most comprehensive hardware and SunGard HTE application knowledge. · Add value by educating the SunGard HTE customer on the best solution to optimize software efficiency in the government environment. · Lead the industry in providing SunGard HTE customers with reliable, smooth implementations and highly effective solutions. · Educate the SunGard HTE customer on the optimum solution for their government environment. Executive Summary 3 HTE VAR, LLC. 3168 Mercer University Dr. Suite 100, Atlanta, GA 30341 HTE VAR The HTE VAR executive team has over 75 years of business experience. Executive management encourages continuing education and requires all iSedes personnel to be sales and technically certified. We have over 30 years of experience with IBM and we're one of only five IBM partners to win the 2001 IBM eServer Partner of Distinction Award in North America. Certifications: 1) IBM Certified Specialists Bill Boyle Dean Bentle Tasha Dauphin Eric Sellers Walt Clinch iSedes iSeries iSeries iSeries Technical Technical Technical Solution Solutions Solutions Solutions Sales Design Implementation LPAR V5R1 or VSRI or V5R1 orV5R2 Implementation V5R2 VSR2 V5R1 or V5R2 Walt Clinch X X Bill Boyle X X Dean Bentle X X Tasha Dauphin X Edc Sellers X X X 4 HTE VAR, LLC. 3168 Mercer University Dr. Suite 100, Atlanta, GA 30341 HTE VAR References: All references are SunGard HTE customers who are local governments where HTE VAR has upgraded the iSeries Server and moved the SunGard HTE applications and data from the old server to the new iSeries server. City of Pompano Beach, FL Gene Zamoski, iT Director 100 West Atlantic Blvd. Pompano Beach, FL 33060 Ph: 954.786.4530 City of Camarillo, CA Richard Petmpulos, IT Director 601 Carmen Dr. Camadlto, CA 93010 Ph: 805.383.5679 St. Lucie County, FL Pete Cotter, Analyst Supervisor 101 North Reck Road Ft. Pierce, FL 34945 Ph: 772.462.1744 Kent County, DE Joe Kurtyka, IT Director 414 Federal Street Dover, DE 19901 Ph: 302.744.2360 Tippecanoe County, IN Diane Hawkins, MIS Director 20 N 3rd St. Lafayette, IN 47901 Ph: 765.423.9711 City of Muskogee, OK Vince Jacobs, Network Manager P.O. Box 1927 Muskogee, OK 74402 Ph: 918.682.7705 City of BlackHawk, CO Mike Urie, CFO 201 Selak St Blackhawk, CO 80422 Ph: 303.582.5221 Town of Ocean City, MO Nancy Bloxom, IT Director 301 Baltimore Avenue Ocean City, MO 21842 Ph: 410.289.8932 Village of Arlington Heights, IL Joan Chodors, Systems Admin. 33 South Arlington Heights Rd. Arlington Heights, IL 60005 Ph: 847.368.5000 City of Missouri City, TX Sandra Stanley, IT Director 1522 Texas Parkway Missouri City, TX 77459 Ph: 281.261.4300 City of Manchester, NH Richard Linder, Systems Admin. 100 Memerick St Manchester, NH 03101 Ph: 603.624.6577 Stafford County School System, VA Etta White-Thorne, Systems Admin. 31 Stafford Ave Stafford, VA 22554 Ph: 540.658.6749 5 HTE VAR, LLC. 3168 Mercer University Dr. Suite 100, Atlanta, GA 30341 Server I:ESERVER IS DEVICE PARITY PROTECTION-ALL V~DCI ATTACHMENT V.24/EIA232 20-FT PCI CABLE SOFTWARE VERSION V5R3 #4326 LOAD SOURCE SPECIFY 1W SERV PEAT 520 1X8950 MODEM CABLE - US/CANADA SERIAL-UPS CONVERSION CABLE DVD-ROM PCI 2-LINE WAN IOA PCI IOP ENGLISH 35.16GB 15K RPM DISK UNIT 1GB DDR MAIN STORAGE PCI TWINAXIAL WORKS/~OA ATTAC~ TWNAXAL WKSTA CTRL RAID ENABLER CARD PCI-X TAPE/DASD CONTROLLER 14-FT 250V/15A POWER CORD VALUE EDITION FOR #0900 520 DESKSIDE 520 1.5GHZ PROCESSOR BASE PCI 2-LINE WAN W/MODEM BASE PCI IOP Total ULTRIUM 2 TAPE DRIVE 1-CLEANING CARTRIDGE 1 ULTRIUE 2 DATA CARTRIDGE ATTACHED TO AS/400 SYSTEM 2.5M VHDCI/HD68 SCSI CABLE POWER CORD, 125V, 15A, US/CAND. DA Total 1 1 1 1 1 1 EXHIBIT A Peripheral 2 :POWERWARE 9125 1500VA Total 1-YEAR SWMA FOR ISERIES MULTILINGUAL LANGUAGE P05 SWMA 1 YR REGISTRATION V5R2/3 SUPPLY Total MIGRATION OF EXISTING DATA TO NEWSERVER 3 YR SOFTWARE & HARDWARE MAINTENANCE Total Bid Price: 1 1 1 1 1 1 1 Z ,:"// /.4 ~',~' RECEIVED NOV 1 8 2004 Southold Town Clerk 2 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Company Name Company Address CompanyPhone "270- S/g,, c/~..2 f'"' Bid on YEAR 2004 Bid on Poliee Dept server HTE VAR Town of Southold Bid on PD Server November 15, 2004 Over 375 HTE Users have purchased Reliability and Security from HTE VAR GOVERNMENT SOFTWARE Business Partner BusinessPartner Premier Partner Eric Sellers HTE VAR, LLC 3168 Mercer University Drive Suite 100 Atlanta, GA 30341 Email: esellers@htevar.com Phone: 770.216.4431 Fax: 770.216.4421 Ensure Hardware and Software Compatibility with SunGard HTE's Dedicated Hardware Provider, HTE VAR. HTE VAR November 13, 2004 Town of Southold PO Box 1179 Southold, NY 11971 Dear Sirs: HTE VAR, L.L.C. is a company that focuses on business relationships. HTE VAR does not try to be all things to all customers. Our name makes reference to how we work with our customers. IBM refers to different software companies like Vision Solutions and SunGard HTE as software '¥erticals". VAR is an old IBM term for Value Added Reseller. At HTE VAR we partner with a limited number of sot~vare companies so we can provide unique, in depth, value added solutions for our customers. Our professionals are specialists in each of our '¥ertical" relationships. Our professionals can be a specialist in a computing environment like Vision Solutions because each specialist works extensively in each software '¥ertical". HTE VAR pddes itself on its reputation in the marketplace. A requirement to our achieving and maintaining IBM Premiere Business Partner status is passing an annual customer satisfaction survey. Our customers are contacted by IBM to ensure that the level of service and satisfaction warrant HTE VAR's inclusion in the Premiere Business Partner program. HTE VAR's mission is to deliver complete satisfaction to our customers. Our Services professionals will work with the team at the Town of Southold to ensure that they are 100% satisfied with the services HTE VAR will deliver. Sincerely, William J. Boyle General Manager HTE VAR LLC 2 HTE VAR, LLC. 3168 Mercer University Dr. Suite 100, Atlanta, GA 30341 HTE VAR Qualifications & Experience HTE VAR is headquartered in Atlanta, Georgia with remote offices in Austin, TX and Florida, near SunGard HTE's headquarters in Lake Mary. SunGard HTE selected us to be their dedicated hardware vendor of choice exclusively for their customers. Our close relationship to your software vendor means that you get a hardware and iSeries solutions provider with the most extensive knowledge in your HTE government environment. Over 375 HTE customers recognize the value of our experience and have already partnered with HTE VAR to ensure hardware and software compatibility. Every agency is unique, and our comprehensive experience in your environment is only fully noticed if a challenge arises. No other IBM reseller has our level of in-depth experience in how your SunGard HTE applications work on the iSeries. We provide national coverage with the personal attention you deserve. We also contribute to the specifications of the SunGard HTE iSeries platform and stay current on the latest changes in technology to ensure we are providing the best possible solution to serve SunGard HTE customer's needs. The firm you let into your data center, those you entrust your information to, shouldn't they know more than just hardware? We have demonstrated time and time again the priceless value of our experience. If you want the most value for your money and the most experience in your environment, then you want HTE VAR. HTE VAR's Mission to Achieve Excellence · Add the most value to your investment by exceeding expectations. · Add value by providing the most comprehensive hardware and SunGard HTE application knowledge. · Add value by educating the SunGard HTE customer on the best solution to optimize software efficiency in the government environment. · Lead the industry in providing SunGard HTE customers with reliable, smooth implementations and highly effective solutions. · Educate the SunGard HTE customer on the optimum solution for their government environment. Executive Summary 3 HTE VAR, LLC. 3168 Mercer University Dr. Suite 100, Atlanta, GA 30341 HTE VAR The HTE VAR executive team has over 75 years of business experience. Executive management encourages continuing education and requires all iSeries personnel to be sales and technically certified. We have over 30 years of experience with IBM and we're one of only five IBM partners to win the 2001 IBM eServer Partner of Distinction Award in North America. Certifications: 1) IBM Certified Specialists Bill Boyle Dean Bentle Tasha Dauphin Eric Sellers Walt Clinch iSeries iSeries iSeries iSeries Technical Technical Technical Solution Solutions Solutions Solutions Sales Design Implementation LPAR V5R1 or VSR1 or VSR1 orV5R2 Implementation V5R2 V5R2 V5R1 or V5R2 Walt Clinch X X Bill Boyle X X Dean Bentle X X Tasha Dauphin X Eric Sellers X X X 4 HTE VAR, LLC. 3168 Mercer University Dr. Suite 100, Atlanta, GA 30341 HTE VAR References: All references are SunGard HTE customers who are local governments where HTE VAR has upgraded the iSeries Server and moved the SunGard HTE applications and data from the old server to the new iSeries server. City of Pompano Beach, FL Gene Zamoski, IT Director 100 West Atlantic Blvd. Pompano Beach, FL 33060 Ph: 954.786.4530 City of Camariffo, CA Richard Petropulos, IT Director 601 Carmen Dr. Camarillo, CA 93010 Ph: 805.383.5679 St. Lucia County, FL Pete CoRer, Analyst Supervisor 101 North Rock Road Ft. Pieme, FL 34945 Ph: 772.462.1744 Kent County, DE Joe Kurtyka, iT Director 414 Federal Street Dover, DE 19901 Ph: 302.744,2360 Tippecanoe County, IN Diane Hawkins, MIS Director 20 N 3rd St. Lafayette, IN 47901 Ph: 765.423.9711 City of Muskogee, OK Vince Jacobs, Network Manager P.O. Box 1927 Muskogee, OK 74402 Ph: 918.682.7705 City of BlackHawk, CO Mike Urie, CFO 201 Selak St Blackhawk, CO 80422 Ph: 303.582.5221 Town of Ocean City, MO Nancy Bloxom, IT Director 301 Baltimore Avenue Ocean City, MO 21842 Ph: 410.289.8932 Village of Arlington Heights, IL Joan Chodors, Systems Admin. 33 South Arlington Heights Rd. Arlington Heights, IL 60005 Ph: 847.368.5000 City of Missouri City, TX Sandra Stanley, IT Director 1522 Texas Parkway Missouri City, TX 77459 Ph: 281.261.4300 City of Manchester, NH Richard Linder, Systems Admin. 100 Memerick St Manchester, NH 03101 Ph: 603.624.6577 Stafford County School System, VA Etta White-Thorne, Systems Admin. 31 Stafford Ave Stafford, VA 22554 Ph: 540.658.6749 5 HTE VAR, LLC. 3168 Mercer University Dr. Suite 100, Atlanta, GA 30341 Server I:ESERVER I5 DEVICE PARITY PROTECTION-ALL VHDCI ATTACHMENT V.24/EIA232 20-FT PCI CABLE SOFTWARE VERSION V5R3 #4326 LOAD SOURCE SPECIFY 1W SERV FEAT 520 1X8950 MODEM CABLE - US/CANADA SERIAL-UPS CONVERSION CABLE DVD - ROM PCI 2-LINE WAN IOA PCI IOP ENGLISH 35.16GB 15K RPM DISK LrNIT 1GB DDR MAIN STORAGE PCI TWINAXIAL WORKSTN IOA ATTACH TWNAXAL WKSTA CTRL RAID ENABLER CARD PCI-X TAPE/DASD CONTROLLER 14-FT 250V/15A POWER CORD VALUE EDITION FOR #0900 520 DESKSIDE 520 1.5GHZ PROCESSOR BASE PCI 2-LINE WAN W/MODEM BASE PCI IOP Total ULTRIUM 2 TAPE DRIVE I-CLEANING CARTRIDGE 1 ULTRIUM 2 DATA CARTRIDGE ATTACHED TO AS/400 SYSTEM 2.5M VHDCI/HD68 SCSI CABLE POWER CORD, 125V, 15A, US/CANABA Total 1 1 1 2 1 1 1 1 1 1 1 1 1 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 EXHIBIT A Peripheral 2:POWERWARE 9125 1500VA Total 1-YEAR SWMA FOR ISERIES MULTILINGUAL LANGUAGE P05 SWMA 1 YR REGISTRATION V5R2/3 SUPPLY Total MIGRATION OF EXISTING DATA TO NEW SERVER 3 YR SOFTWARE & HARDWARE MAINTENANCE Total Bid Price: NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Company Name Company Address Company Phone Bid on YEAR 2004 Bid on Police Dept server 03/11 '04 WED 09;26 FAX 631 765 6145 SOUTHOLD TOWN CLERK TX/RX NO INCOMPLETE TX/RX TRANSACTION OK ERROR MULTI TX/RX REPORT *** 0970 [* 58192449576 [* 511918005243329 [* 521918882329941 [* 53]918002582984 [* 541918009~20544 [~00] Brown's Letters Burrelle's Info Data Construct Dodge Reports Construct Info LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase, installation and conversion of existing data to new server for the Southold Town Police Department headquarters. The sealed bids, together with a Non-Collusive Bid Certificate and bank dratl or certified check in the amotmt of $I00.00, will be roceived by the Town Clerk of the Town of Southold, at the $outhold Town Hall, 53095 Ma/n Road, Southold, New York, until 10:00 A.M., Thursday, November 15, 2004, at wh/ch time they will be opened and read aloud in public. The Town Board of the Town of Sonthold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in ~nvelopes plainly marked "Bid on PD Server", and submitted to the Office of the Town Clgrk. The bid Price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 19, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 4, 2004, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Police Dept Town Board Members Data Processing Brown's Letters Town Attorney Data Construction Burrclle's Info Services LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase, installation and conversion of existing data to new server for the Southold Town Police Department headquarters. The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 18, 2004, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on PD Server", and submitted to the Office of the Town Clerk, The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 19, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 4, 2004, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOVCN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Police Dept Dodge Reports Town Clerk's Bulletin Board Town Board Members Data Processing Brown's Letters Town Attorney Data Construction Burrelle's Info Services Request for BID for 15 Computer System for SOUTHOLD TOWN POLICE DEPARTMENT INTRODUCTION: This request for bids is being requested by the Town of Southold for replacement of the AS/400 system currently employed at the Southold Town Police Department Headquarters. The current system is IBM AS/400E with a 600 processor. SCOPE OF WORK: The Town of Southold desires to replace the AS/400 with an IBM Eserver I5 and cumulative level upgrade. The hardware and software specifications for the proposed upgrade are listed in "Exhibit A". Any deviation from these specifications may result in making the response to the bid, non-conforming to our specifications. The Town of Southold desires a "turn-key" implementation, which will include the set-up of the new server and all variables as listed in "Exhibit A", along with the migration of existing data from AS/400 server to new I5 server, and 3 year Software and Hardware maintenance. The Town of Southold anticipates the completion of the installation of new server and all components within three weeks of bid award. The Town of Southold Police Department is a 24/7 operation that includes mission critical Public Safety operations, which require downtime to be at an absolute minimum. The Town of Southold may, at its option entertain an alternative timetable if such an accommodation results in special pricing due to end of year or other sales incentives that IBM may offer that are time sensitive. Part of the criteria for selecting a vendor will include that amount of experience the vendor has with loading SunGard H T E Government Software, including Public Safety modules from SunGard H T E. Prospective vendors should include the amount of experience they have had with SunGard H T E Software and provide a minimum of five (5) references with phone numbers, that involve loading of SunGard H T E software. In addition, vendors must also provide a minimum of five (5) other references involving local government installation upgrades AS/400 to AS/400 or AS/400 to i5. Server I:ESERVER I5 DEVICE pARITY PROTECTION-ALL VHDCI ATTACHMENT V.24/EIA232 20~FT PCI CABLE SOFTWARE VERSION V5R3 #4326 LOW SOURCE SPECIFY 1W SERV FEAT 520 lX8950 MODEM CABLE - US/ClLNADA SERIAL-UPS CONVERSION CABLE DVD-ROM PCI 2-LINE WAN IOA PCI IOP ENGLISH 35.16GB 15K RPM DISK L~NIT 1GB DDR MAIN STORAGE PCI TWINAXIAL WORKSTN IOA ATTACH TWNAXAL WKSTA CTRL RAID ENABLER CARD PCI-X TAPE/DASD CONTROLLER 14-FT 250V/15A POWER CORD VALUE EDITION FOR #0900 520 DESKSIDE 520 1.5GHZ PROCESSOR BASE PCI 2-LINE WAN W/MODEM BASE PCI IOP Total ULTRIUM 2 TAPE DRIVE i-CLEANING CARTRIDGE 1 ULTRIUM 2 DATA CARTRIDGE ATTACHED TO AS/400 SYSTEM 2.5M VHDCI/HD68 SCSI CABLE POWER CORD,125V, 15A, US/CANADA Total 1 1 1 2 1 1 1 1 1 1 1 1 I 3 1 1 1 1 1 1 1 1 1 1 EXHIBIT A Peripheral 2:POWERWARE 9125 1500VA Total I~YEAR SWMA FOR ISERIES MULTILINGUAL LANGUAGE P05 SWMA 1 YR REGISTRATION V5R2/3 SUPPLY Total 1 1 1 1 MIGRATION OF EXISTING DATA TO NEW SERVER 3 YR SOFTWARE & HARDWARE MAINTENANCE 1 1 Total Bid Price: 2 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~ day of /~4Ot-~v~l [,~r'2004 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. Legal Notice to Bidders: Computer Server for Police Department , bid opening 10:00 AM., Thursday, November 18, 2004 zabeth A. lqet~ille Southold Town Clerk Sworn to before me this ~ Dayof ~0o ,2004 (~~ Pub~lic(~ LYNDA M. BOHN NOTARY PUBLIC, State of New York No. 01 BO6020932 Qualified in Suffolk County Term Expires March 8, 20~2 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Company Name Company Address Company Phone Bid on YEAR 2004 Bid on Police Dept server Bohn, Lynda From: Sent: To: Subject: Bohn, Lynda Monday, November 01,2004 3:13 PM Times Jane Starwood Suffolk (E-mail); Times Legals Dawn Bozuhoski (E-mail) one more for 11/4/04 2004 server PD.doc I know I didn't send this one. HTE VAR Configuration Summary: New i5 Server to replace AS/400 Model 600 i5 Model 520 -0900 (30/500CPW) 1GB Memory 70GB RAID-5 Disk (3 X 35.16B disk drives) 30/606B Tape Drive 2 V.24 Corem Lines 2 × 10/100/1000MB Ethernet Cards DVD-ROM Twinax Adapter Adapter for curent Tape unit UPS OS/400 V5R3 1 Year Software Maintenance iSeries Access - Unlimited user, SQL Toolkit, Query & Websphere Dev Studio 9/28/2004 Hardware List Price: Software List Price: Hardware & Software Total: Southold Police Dept. Purchase Price: HTE Application Migration Services: Upgrade to 3 year Software and Hardware Maintenance $27,067 $1,200 $28,267 $5,ooo $5,400 These prices are for your information only and are subject to change. Tax not included. 2 i5 Computer System Request for Proposal REQUEST FOR PROPOSAL FOR A i5 COMPUTER SYSTEM FOR THE CITY OF FORT WALTON BEACH, FLORIDA 1. INTRODUCTION: TI'ds Request For Proposal (RFP) is being requested by the City of Fort Walton Beach for a replacement to the AS/400 currently employed in the City's Management Information Services (MilS) Depa~ u~em_ The current system is an IBM AS/400 9406 Model 620 with a 2180 processor running on Operating System (OS400) V5R2M0. For reference proposes the City of Fort Walton Beach IBM customer number is 3455735 and the current system serial number is 1006B4D, 2. SCOPE OF SERVICES: The City of Fort Walton Beach desires to replace the AS/400 with an IBM i5 9406-520 0903 Emerprise Edition running the latest Operating System (currently V5R3M0) and cumulative level upgrade available. The hardware and software specifications for the proposed IBM i5 9406-520 0903 Enterprise Edition are listed in Exhibit "A'. Any deviation from these specifications my result in malong the response to the RFP non-conforming to our specifications. The City of Fort Walton Beach also desires a =Turn-Key ~ implementation which will ineinde all items in Exhibit "B". The City of Fort Walton Beach also desires pricing for a color laser printer. The spec~cations for the color laser printer are listed in Exhibit "C' The City of Fort Walton Beach anticipates installation the weekend of Smauary 22-23, 2005. We are 24/7 operation that hacludes mission critical Public Safety operations which require downtime to be at aa absolute minimum, The City of Fort Walton Beach may at its option entertain an alternate timetable such an accommodation results in special pricing due to end of year or other sales incentives t/nat IBM may offer that are time sensitive. Part of the criteria for selecting a vendor will include the amount of experience the vendor has wi~ loading SunGard HTE Govemmem Software, includix~g Public Safety modules from SunGard HTE~ Prospective vendors should include the mom'at of experience they have with S~mGard ItTE Software and provide a minimum of.~/r~rences that involved loading of SunGard HTE software. In addition please provide a minimum of five other references involving local governmesat iastallatio~ upgrades AS/400 to AS/400 or AS/400 to i5. Purchasing Department Page: 3 i5 Computer Sys~crn Kequ~st for Proposal 05-101 of contract award, all documentation produced as part of the contract will become the exclusive property of the City. 4.11 Proposer's Certification: By submitting a proposal, the proposer certifies that he has fully read and understands the proposal method and has full knowledge of the scope, nature, and quality of work to be performed. 5. INFORMATION REOUIRED OF PROPOSER: In order to insure a un/form review process and to obtain the maximum degree of comparability, it is required that proposals be organized in the manner specified. 5.1. Letter of Transmittal: 5.1.1. Briefly, state the Proposer's understanding of thc work to be done and make a positive commitment to perform the work. 5.1.2 Give the names of the persons who will bc authorized to make representations for the proposer, their titles, addresses and telephone numbers. 5.2 General Information: 5.2.1 5.2.2 5.2.3 5.2.4 5.2.5 5.2.6 5.2.7 5.2.8 5.2.9 5.2. I0 5.2.11 Name of business Mailing Address/Phone Number Names of persons to be contacted for information or services if different from the name of person in charge. Business hours of business. State if business is local, national or international and indicate the business legal status (corporation, partnership, otc.). Give the date business was organized and/or incozporated, and where. Give the location of the office from which the work is to be done and the number of professional staff employees at the office. Iud/cate whether the business is a parent of subsidiary in a group of firms/agencies. State if the business is licensed, permitted and/or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity. Firms submitting proposals as a joint venture shall submit to the City, as part of their proposal, a copy of joint agreement. Proposed schedule of work to include the estimate of man hours and cost to complete each task. 5.3 Requirements: (Limit to five (5) pages) Proposers must provide documentation, which demonstrates their ability to satisfy all of the minimum qualification requirements outlined below. Proposers who do not meet the minimum qualification requirements or who fail to provide supporting documentation shall not be considered for award. 'Purchasing Department Page: 6 Computer System Kequest for Proposal 05-101 5.3.1 Capabilities of Firm: A statement ofproposer's qualifications to serve as consultant for the services required, including a listing of all key project personnel, Proposer's shall also provide a description of in house professional and technical support as well as outside or subcontracted services. Quahfication statements shall include detailed evidence and/or the proposer's ability to perform the necessa~ services. Determination of proposer' s successful ability to perform will be at the discretion of the City of Fort Walton Beach. 5.3.2 Past Performance: Provide a minimum of five (5) references with specific names, addresses, telephone and fax numbers, for similar services performed for other public entities, ~peeifically any pertaining to governmentaUmunicipal facilities. 5.3.3 Willingness of firm to work within budget and time constraints: Describe willingness of proposer to work within the City's budget and time constmin~s and manner in which the proposer will work with the City to emure requirements of the scope of work are met. A statement of disclosure certif, fing the proposer bears no relationship, past or present, with any potential bidder or contractor, which may hinder, impede or in any way compromise efforts to perform complete, unbiased and objective services for the City. Include your estimate level of work and proposed schedule in this section. 5.3.4 Experience of the firm with regard to Sun (3ard HTE Software experience or similar type services. 5.3.5 Provide a brief detailed breakdown of estimated man-hours and cost to complete eachtask. Each task shall state estimated man-hours and hourly wage rates of the contractor and employees. 5.3_6 Location of Firm: Identify location of proposer's main office and branch offices. Also, identify the office which will be responsible for performing the services contained herein. 5.3_7 Any other pertinent information, which the proposer believes will assist the City in making its selection. 6. EVALUATION OF PROPOSALS: 6.1 An evaluation committee will be established to review and evaluate each proposal. Proposers may be required to make a brief presentation to City Staff subsequent to wlrdch a short list will be developed from such ratings. The information provided in response to paragraphs 5.3.1 through 5.3.7 will be rated, utilizing a system as follows: Purchasing Department Page: 7 i5 Computer System Request for Proposal a. Capabilities b. Past Performance c. Level of Work and Proposed Schedule d. Price e. Experience f. Local knowledge g, Additional Information 7. SELECTION OF PROPOSALS: Project specific discussions will be conducted with the top ranked firm. Following the discussion, the committee will attempt to negotiate a services agreement with the top ranked firm. If no agreement can be reached with the top ranked firm that fn-m shall be dismissed and the City shall proceed with discussiom witk the second firm_ The procedure may be repeated as many times as necessm~ until au agreement can bi negotiated that is satisfactory to both parties. g. OUESTIONS REGARDING SPECIFICATIONS OR PROPOSAL PROCESS: 8.1 To ensure fair consideration for all proposers, the City prohibits communication to or with an) department, bureau or employee during the submission process, except as provided in paragraph 8.2 Additionally, the city prohibits communications initiated by a proposer to the City Official o: employee evaluating or considering the proposals prior to the time an award decision has been made Any communication between proposer and the City will be initiated by the appropriate City Officia or employee in order to obtain information or clarification needed to develop a proper, accurat~ evaluation of the proposal. Such communications initiated by a proposer may be grounds fo disqualifying the offending proposer from consideration for award of the proposal and/or any fulur~ proposal. 8.2 Any questions relative to interpretation of specifications or the proposal process shall be addressed the Director of Purchasing in writing, in ample time before the period set fo~ the receipt and openint of proposals. No inquiries if received within~m (10) days of the date set for receipt of proposals wi] be given any consideration. Any interpretation made to prospective proposers will be expressed the form of au addendum to the specifications which, if issued, will be conveyed in writing to al prospective proposers no later ffmn five ($) days prior to the date set for receipt of proposals. 8.3 It will be the responsibility of the proposer to contact the Purchasing Department prior to submitting proposal to ascertain if any addenda have been issued, to obtain all such addenda, and to retur executed addenda with the proposal, Purchasing Dep~tment Page: 8 09/27/2004 11:21:48 Southold 520 and LTO Configuration Summary Page 1 Hardware Section Totals Informational totals Base starting-point configuration Monthly Maint Proposed configuration Purchase Monthly Maint Annual Maint Order transactions New orders Purchase Monthly Maint Annual Maint Devices removed from configuration (*) Monthly Maint 171.00 27,067.00 100.00 816.00 27,067.00 100.00 816.00 171.00- Overall hardware order (Net Charges) Purchase Monthly Maint Annual Maint USD 27,067.00 71.00- USD 816.00 Software Section Totals Proposed configuration OTC Order transactions New orders OTC 11,634.00 1,200.00 Overall software order (Net Charges) OTC USD t,200.00 Overall System Order (Net Grand Totals) OTC Monthly Annual 28,267.00 816.00 Notes: Configuration Summary 09/27/2004 Southold 520 and LTO Page 2 11:21:48 Configuration Summary 1) All hardware and software list prices are effective as of 09/27/2004, and are subject to change without notice. 2) Maintenance prices shown are reference prices (ESA - US On]y) and are standard level of service. 3) Ail removed parts belong to IBM on any upgrade or Net Priced transaction. 4) Informational totals are calculated based upon current llst and/or reference price and do not reflect the prices actually paid by the customer. Base starting point prices show only the recurring charges. (*) Separate action required. Messages and Comments Configuration Comments: Customer Requested Arrival Date: 2004/10/11 System 1 - Comments ( Server ) 1. 30. Service Processor Card (FSP) Media Backplane Card Op Panel AC Power Supply, 850 W Ultra320 SCSI 4-Pack 1GBit Integrated UTP Ethernet Ports (2) HSL-2/RIO-G Integrated I/O Connection Ports Integrated USB Ports (2) Service Processor Card Media Backplane Card Op Panel AC Power Supply, 850 W Ultra320 SCSI 4 Pack (FSP) 1GBit Integrated UTP Ethernet Ports (2) HSL-2/RI0-G Integrated I/0 Connection Ports Integrated USB Ports (2) 4h. You will need to remove the 5755-ASX feature codes (other than the Operating System-SS1 features) of the transfered software from the original 5755-ASx as an RPO activity. You will need to remove the 5755-ASx feature codes Configuration Summary 09/27/2004 11:21:48 Southold 520 and LTO Configuration Summary (other than the Operating System-SS1 features) of the transfered software from the original 5755 ASx as an RPO activity. Page 3 Configuration Summary 09/27/2004 SouthoId 520 and LTO Page 8 11:21:48 Proposed Hardware - ( Server ) Product Description Qty Extended Purchase Extended Maint Term 9406 520 Server i:ESERVER I5 0041 0165 0348 0530 0834 0900 1025 1827 2640 2742 2844 2924 4326 4444 4746 5540 57091 5712 6469 9844! DEVICE PARITY PROTECTION-ALL VHDCI ATTACHMENT V.24/EIA232 20-FT PCI CABLE SOFTWARE VERSION VSR3 #4326 LOAD SOURCE SPECIFY 1W SERV FEAT 520 1X8950 MODEM CABLE - US/C~/qA/DA SERIAL-UPS CONVERSION CABLE DVD-ROM PCI 2 LINE W~/q IOA PCI IOP ENGLISH 35.16GB 15K RPM DISK UNIT 1GB DDR MAIN STORAGE PCI TWINA-XIAL WORKSTN IOA ATTACH TWNAXAL WKSTA CTRL RAID ENABLER CARD PCI X TAPE/DASD CONTROLLER 14 FT 250V/15A POWER CORD VALUE EDITION FOR #0900 520 DESKSIDE 520 1.5GHZ PROCESSOR BASE PCI 2 LINE WAN W/MODEM BASE PCI IOP Serial: 000000000 1 1 2 1 1 1 1 1 1 3 1 1 1 1 Total N/C N/C N/C 250.00 N/C N/C N/C N/C 95.00 378.00 425,00 2,100.00 N/c 5,313.00 1,100.00 750.00 N/C 2,175.00 658.00 N/C 7,019.00 N/C N/C N/C N/C 50.00 Mth 50.00 Mth USD 20,263.00 USD 100.00 Mth 3580-L231 8002 8101 9400 9703 9800 ULTRIUM 2 TAPE DRIVE 1-CLE~LNING CARTRIDGE 1 ULTEIUM 2 DATA CARTRIDGE ATTACHED TO AS/400 SYSTEM 2.5M VIqDCI/HD68 SCSI CABLE POWER CORD, 125V,15A, US/CA/qANA Serial: 000000000 1 5,200.00 1 103.00 1 113.00 I N/C i N/C i N/C Total 816.00 Ann USD 5,416.00 USD 816.00 Ann 9910 P15 Peripheral 2:POWERWARE 9125 1500VA 1 Serial: 000000000 Total 1,388.00 USD 1,388.00 Proposed Hardware ( Server ) 09/27/2004 Southold 520 and LTO Page 9 11:21:48 Proposed Software - ( Server ) Product Description Qty Extended Price Term Lic Type 5716-DCT 0720 9001 LANG DICTIONARIES 0S/400 V3 PG P05 BASIC OTC ASSET REGISTRATION Serial: 0000Y0177 Total N/C 495.00 N/C USD 495.00 OTC B OTC 5769 VPl 0343 9001 9500 VALUPAK FOR AS/400 PG P05 BASIC OTC BASIC ASSET REGISTRATION BASIC PKG REGISTRATION VP Serial: 0000B5SOW 1 1 1 Total N/C 3,500.00 N/C N/C OTC B USD 3,500.00 OTC 5722-AC3 0063 2924 5829 CRYPTOGRAPH ACC PROV 128 BIT CRYPTOGRAPH ACC PROV P/SERVERS ENGLISH - US U/L SBCS (ENU) CRYPTOGRAPHY 128 BIT Serial : 000000000 1 1 1 1 Total N/C N/C N/C N/C 5722-CE3 0065 2924 5829 CLIENT ENCRYPTION 128 BIT CLIENT ENCRYPTION 12 P/SERVERS ENGLISH US U/L SBCS (ENU) V5R3 CLIENT ENCRYPTION 128 BIT Serial: 000000000 Total N/C N/C N/C N/C 5722-PT1 0290 0366 2924 5829 5921 PERFORMkNCE TOOLS UPG 5769PT1 V4 P/PBOTC,P05 M~ZNAGER FEAT UPG F/V4 P05 ENGLISH US U/L SBCS (ENU) V5R3 PERFORMANCE TOOLS V5R3 MANAGER Serial: 000000000 Total N/C N/C N/C N/C N/C N/C 5722 QU1 0464 2924 5829 QUERY UPG 5769QU1 V4 P/PBOTC,P05 ENGLISH - US U/L SBCS (ENU) VSR3 QUERY N/c N/C N/C N/C Proposed Software - ( Server ) 09/27/2004 SouthoId 520 and LTO Page 10 11:21:48 Proposed Software - ( Server ) Product Serial: Description 000000000 Qty Total Extended Price Lic Term ~y'pe 5722-SS1 1499 2680 2924 5829 6003 IBM OPERATING SYSTEM/400 MODEL 520 START UP PROCESSORS PSF FONT COLLECTION CD ENGLISH - US U/L SBCS (ENU) V5R3 OS/400 PER PROCESSOR POE REGISTR. 1 Serial: 000000000 1 1 1 1 1 1 Total N/C N/C N/C N/C N/C N/C 5722-ST1 0471 5829 DB2 AND SQL DEV KIT UPG 5769ST1 V4 P/PBOTC,P05 V5R3 DB2 QUERY MAN SQL DEV KIT Serial: 000000000 1 1 1 Total N/C N/C N/C 5722-WDS 0850 2924 5829 WDS/400 WDS UPG F/V4 P05 ENGLISH - US U/L SBCS V5R3 WEBSPHERE DEV Serial: 000000000 (ENU) 1 1 1 1 Total N/C N/C N/C N/C 5722-WE1 1467 2924 5829 WEB ENABLEMENT FLAT FEE OTC ENGLISH U/L SBCS PRIMARY V5.3 WEBENABLE SUPPLY Serial : 000000000 Total ~/c N/C N/C 5722 XW1 0798 2924 5729 ISERIES ACCESS UPG 5769XW1 V4 P/USERS ENGLISH - US U/L SBCS (ENU) V5R3 ISERIES ACC USER Serial: 000000000 1 11 1 1 Total N/C N/C N/C N/C 5733-UX1 2935 4737 5829 1--YEAR SWMA FOR ISERIES MULTILINGUAL LANGUAGE P05 SWMA 1 YR REGISTRATION V5R2/3 SUPPLY N/C N/C 1,200.00 N/C OTC B Proposed Software - ( Server 09/27/2004 Southold 520 and LTO Page 11 11:21:48 Proposed Software - ( Server ) Product Serial: Description 000000000 Qty Total Extended Price USD 1,200.00 OTC Lic Ty~e 5733-VE1 2924 4873 5921 VIRTUALIZATION ENGINE ISERIE ENGLISH U/L SBCS PRIMARY IBM DIRECTOR MULTIPLATFORM IBM DIRECTOR MULTIPLATFORM Serial: 000000000 1 1 1 Total N/c N/C N/C N/C 5755-AS5 0001 0002 0003 0004 0005 0006 0007 0008 1463 1925 2105 2501 2504 2508 2511 AS/400(R) SOFTWARE SOFTWARE SOFTWARE SOFTWARE SOFTWARE SOFTWARE VERSION 4 KEY 1ST CPU DIGIT (FE KEY 2ND CPU DIGIT (FE KEY 3RD CPU DIGIT (FE KEY 4TH CPU DIGIT (FE KEY 5TN CPU DIGIT (FE KEY 6TH CPU DIGIT (FE SOFTWARE KEY 7TH CPU DIGIT (FE AS/400(R) VERSION 4 PG P05 VALUPAK P/INSTALLS OS/400 PTFS (5769 SSi) OS/400 V4 OS/400 V4 0S/400 V4 0S/400 V4 0S/400 V4 2512 OS/400 V4 2516 0S/400 V4 2525 0S/400 V4 2526 OS/400 V4 2529 OS/400 V4 2553 OS/400 V4 2556 OS/400 V4 2585 OS/400 V4 2586 0S/400 V4 2591 0S/400 V4 2610 OS/400 V4 2681 OS/400 V4 2690 OS/40C V4 2691 OS/400 V4 2924 ENGLISH US U/L SBCS (ENU) 3410 CD-RECORDABLE 3455 ROCHESTER NATIVE ENVIRONMENT H 3508 REFRESH OPTION (REF FEATURE 35 3520 SPECIFIC RELEASE/MOD R02M00 (S 3540 SPECIFIC RELEASE/MOD R04M00 {S 5000 ROCHESTER NATIVE ENVIRONMENT H 1 10 3 7 24 12 23 1 1 1 1 1 1 1 1 N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C Proposed Software - ( Server ) 09/27/2004 Southold 520 and LTO Page 12 11:21:48 Proposed Software - ( Server ) Product Description 8136 OS/400 BACkq3P & RECOVERY (5769 8137 OS/400 BACkq3P A3qD RECOVERY (57 9001 BASE LICENSE ASSET REGISTRATIO Serial: 0000BTF7B Qty Total Extended Price 25.00 19.00 N/C USD 44.00 Lic Term Ty~e OTC B OTC B OTC 5769-PT1 1100 1105 9001 9500 PERFORMANCE TOOLS FOR AS/400 PERFORMANCE TOOLS BASE PG P05 PERFORMANCE TOOLS MANAG PG P05 BASE LICENSE ASSET REGISTRATIO VALUPAK (FEATURE 9500) Serial: 0000B5503 i N/C I N/C i N/C 1 N/C 1 N/C Total 5769 PW1 0895 9001 ADTS ADT OS/400 PG P05 BASE LICENSE ASSET REGISTRATI0 Serial: 0000BLSOY I N/C 1 1,200.00 I N/C Total USD 1,200.00 OTC B OTC 5769-QU1 0348 9001 9500 QUERY VALUPAK QUERY/400 REG PG P05 BASE LICENSE ASSET REGISTRATIO VALUPAK (FEATURE 9500) Serial: 0000B5S00 i N/C 1 N/C i N/C i ~/c Total 5769-RG1 0985 9001 ILE RPG ILE RPG PG P05 EASE LICENSE ASSET REGISTRATIO Serial: 0000B5502 1 N/C 1 1,200.00 i ~/c Total USD 1,200.00 OTC B OTC 5769 SSi 0275 0359 9001 9500 OPERATING SYSTEM/400 OPERATING SYSTEM/4 PROC P05 NC PSF/400 1-28 P/USERS BASE LICENSE ASSET REGISTRATIO VALUPAK (FEATURE 9500} Serial: 0000B5SOV 1 N/C i ~/c i ~/c 1 N/C i N/C Total 5769-ST1 DB2 MD SQL DEV KIT N/C Proposed Software ( Server ) 09/27/2004 Southold 520 and LTO Page 13 11:21:48 Proposed Software - ( Server ) Product Description 0353 VALUPAK SQL/400 REG PG P05 9001 BASE LICENSE ASSET REGISTP-ATIO 9500 VALUPAK {FEATURE 9500) Serial: 0000B5S01 Qty 1 1 1 Total Extended Price ~/c N/C N/C Lic Term Type 5769-WP1 0177 0183 0185 9001 OFFICEVISION FOR OS/400 PROC BAS GR~DUATION PG P05 OFFICEVISION/400 BASE CHARGE OFFICEVISION/400 P/USERS BASE LICENSE ASSET REGISTRATI0 Serial: 0000B5SOZ 1 1 1 10 1 Total N/C N/C 995.00 3,000.00 N/C OTC B OTC B USD 3,995.00 OTC 5769-XW1 0260 0358 9001 9500 AS400 CLIENT ACCESS WIN FAMILY P05 GROUP PER USER, VP, GP BASIC ASSET REGISTP3~TION BASIC PKG REGISTRATION VP Serial: 0000BSSOX 1 1 10 1 1 Total N/C N/C N/C N/C Proposed Software (Server) BID SPECIFICATIONS SOUTHOLD TOWN POLICE DEPARTMENT COMPUTER SERVER Server i:ESERVER I5 DEVICE PARITY PROTECTION-ALL VHDCI ATTACHMENT V.24/EIA232 20-FT PCI CABLE SOFTWARE VERSION V5R3 #4326 LOAD SOURCE SPECIFY 1W SERV PEAT 520 1X8950 MODEM CABLE - US/CANADA SERIAL-UPS CONVERSION CABLE DVD-ROM PCI 2-LINE WAN IOA PCI IOP ENGLISH 35.16GB 15K RPM DISK UNIT 1GB DDR MAIN STORAGE PCI TWINAXIAL WORKSTN IOA ATTACH TWNAXAL WKSTA CTRL RAID ENABLER CARD PCI-X TAPE/DASD CONTROLLER 14-FT 250V/15A POWER CORD VALUE EDITION FOR #0900 520 DESKSIDE 520 1.5GHZ PROCESSOR BASE PCI 2-LINE WAN W/MODEM BASE PCI IOP Total ULTRIUM 2 TAPE DRIVE i-CLEANING CARTRIDGE 1 ULTRIUM 2 DATA CARTRIDGE ATTACHED TO AS/400 SYSTEM 2.5M V}{DCI/HD68 SCSI CABLE POWER CORD, 125V,15A, US/CANADA Total Peripheral 2:POWERWARE 9125 1500VA Total LANG DICTIONANIES 0S/400 V3 PG P05 BASIC OTC ASSET REGISTRATION Total VALUPAK FOR AS/400 PG P05 BASIC OTC 1 1 BASIC ASSET REGISTRATION 1 BASIC PKG REGISTRATION VP 1 Total CRYPTOGRAPH ACC PROV 128-BIT CRYPTOGRAPH ACC PROV P/SERVERS ENGLISH - US U/L SBCS (ENU) CRYPTOGRAPHY 128 BIT Total CSIENT ENCRYPTION 128-BIT CLIENT ENCRYPTION 12 P/SERVERS ENGLISH - US U/L SBCS (ENU) VSR3 CLIENT ENCRYPTION 128 BIT Total PERFORMANCE TOOLS UPG 5769PT1 V4 P/PBOTC,P05 MANAGER FEAT UPG F/V4 P05 ENGLISH - US U/L SBCS (ENI3) V5R3 PERFORMANCE TOOLS V5R3 MANAGER Total QUERY UPG 5769QU1 V4. P/PBOTC, P05 ENGLISH - US U/L SBCS (ENU) V5R3 QUERY Total IBM OPERATING SYSTEM/400 MODEL 520 START-UP PROCESSORS PSF FONT COLLECTION CD ENGLISH - US U/L SBCS (ENU) V5R3 OS/400 PER PROCESSOR POE REGISTR.-1 Total DB2 AND SQL DEV KIT UPG 5769ST1 V4 P/PBOTC,P05 V5R3 DB2 QUERY MAN SQL DEV KIT Total WDS/400 WDS UPG F/V4 P05 ENGLISH - US U/L SBCS (ENU) V5R3 WEBSPHERE DEV 1 1 1 1 1 1 1 1 1 1 1 1 2 Total WEB ENABLEMENT FLAT FEE OTC ENGLISH U/L SBCS PRIMARY V5.3 WEBENA~LE SUPPLY Total ISERIES ACCESS UPG 5769XW1 V4 P/USERS ENGLISH - US U/L SBCS V5R3 ISERIES ACC USER (ENU) Total 1-YED=R SWMA FOR ISERIES 9~3LTILINGUAL IJkNGUAGE P05 SWMA 1 YR REGISTRATION V5R2/3 SUPPLY Total VIRTUALIZATION ENGINE ISERIE ENGLISH U/L SBCS PRIMARY IBM DIRECTOR MULTIPLATFORM IBM DIRECTOR MULTIPLATFORM Total AS/400(R) VERSION 4 SOFTWARE KEY 1ST CPU DIGIT SOFTWARE KEY 2ND CPU DIGIT SOFTWARE KEY 3RD CPU DIGIT SOFTWARE KEy 4TH CPU DIGIT SOFTWARE KEY 5TH CPU DIGIT SOFTWARE KEY 6TH CPU DIGIT SOFTWARE KEY 7TH CPU DIGIT AS/400(R) VERSION 4 PG P05 VALUPAK P/INSTALLS 1925 OS/400 PTFS (5769-SS1) 2105 OS/400 V4 2501 OS/400 V4 2504 OS/400 V4 2508 OS/400 V4 2511 OS/400 V4 2512 OS/400 V4 2516 OS/400 V4 2525 OS/400 V4 2526 OS/400 V4 2529 OS/400 V4 2553 OS/400 V4 2556 OS/400 V4 2585 OS/400 V4 2586 OS/400 V4 2591 OS/400 V4 2610 OS/400 V4 2681 OS/400 V4 2690 OS/400 V4 2691 OS/400 V4 1 11 1 1 1 1 10 3 7 24 12 23 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ENGLISH - US U/L SBCS (ENU) CD-RECORDABLE ROCHESTER NATIVE ENVIRONMENT H REFRESH OPTION (REF FEATURE 35 SPECIFIC RELEASE/MOD R02M00 SPECIFIC RELEASE/MOD R04M00 ROCHESTER NATIVE ENVIRONMENT OS/400 BACKUP & RECOVERY OS/400 BACKUP AND RECOVERY BASE LICENSE ASSET REGISTRATION Total PERFORMANCE TOOLS FOR AS/400 PERFORMANCE TOOLS BASE PG P05 PERFORMkNCE TOOLS MANAG PG P05 BASE LICENSE ASSET REGISTRATIO VALUPAK (FEATURE 9500) Total ADTS ADT OS/400 PG P05 BASE LICENSE ASSET REGISTEATIO Total QUERY VALUPAK QUERY/400 REG PG P05 BASE LICENSE ASSET REGISTRATION VALUPAK (FEATURE 9500) Total ILE RPG ILE RPG PG P05 BASE LICENSE ASSET REGISTRATIO Total OPER3ITING SYSTEM/400 OPERATING SYSTEM/4 PROC P05 NC PSF/400 1-28 P/USERS BASE LICENSE ASSET REGISTRATIO VALUPAK (FEATURE 9500) Total DB2 AND SQL DEV KIT VALUPAK SQL/400 REG PG P05 BASE LICENSE ASSET REGISTEATIO VALUPAK (FEATURE 9500) Total OFFICEVISION FOR 0S/400 PROC BAS GRADUATION PG P05 OFFICEVISION/400 BASE CHARGE OFFICEVISION/400 P/USERS 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 10 4 BASE LICENSE ASSET REGISTRATIO Total AS400 CLIENT ACCESS WIN FAMILY P05 GROUP PER USER, VP, GP BASIC ASSET REGISTRATION BASIC PKG REGISTRATION VP Total Hardware Devices to be Removed AS/400E SYSTEM UNIT Remova~ DATA LOSS PROTECTION V.24/EIA232 20-FT PCI CABLE MODEL 600 PROCESSOR PCI TWO-LINE WAN PCI MAGNETIC MEDIA CTLR PCI RAID DISK UNIT CTLR PCI LAN/WAN/WORKSTATION IOP PCI 100/10MBPS ETHERNET I0A ENGLISH 120 VOLT POWER CORD 64MB MAIN STORAGE 32MB MAIN STORAGE SW PRELOAD REQUIRED SOFTWARE VERSION V4R2 COMPLETE SYSTEM ORDER 4.19GB DISK UNIT 14 FOOT LINE CORD LOCKING LINE CORD PLUG BASE 4.19GB DISK UNIT BASE PCI WAN/TWINAXIAL IOA Total 8MM EXTERNAL TAPE DRIVE Removals 5-8MM DATA CART MEDIA KIT 12 METER SCSI CABLE LINECORD - US Total 1 1 10 1 1 -1 -1 -3 -1 -1 -1 -1 -1 -1 -1 -1 -1 -1 -1 -1 -1 -3 -1 -1 -1 -1 -1 -2 -1 -1 Total Bid Price: 09/27/2004 11:21:48 Southold 520 and LTO Proposed Hardware - ( Server ) Product Description Qty Extended Extended Purchase Maint Term 9406-520 0041 0165 0348 0530 0834 0900 1025 1827 2640 2742 2844 2924 4326 4444 4746 5540 5709 5712 6469 7450 7885 8950 9793 9844 Server I:ESERVER I5 DEVICE PARITY PROTECTION-ALL VHDCI ATTACHMENT V.24/EIA232 20-FT PCI C~ZBLE SOFTWARE VERSION V5R3 #4326 LOAD SOURCE SPECIFY 1W SERV FEAT 520 1X8950 MODEM CABLE - US/CANADA SERIAL-UPS CONVERSION CABLE DVD-ROM PCI 2-LINE WAN IOA PCI IOP ENGLISH 35.16GB 15K RPM DISK UNIT 1GB DDR MAIN STORAGE PCI TWINAXIAL WORKSTN IOA ATTACH TWNAXAL WKSTA CTRL RAID ENABLER CARD PCI X TAPE/DASD CONTROLLER 14-FT 250V/15A POWER CORD VALUE EDITION FOR #0900 520 DESKSIDE 520 1.SGHZ PROCESSOR BASE PCI 2-LINE WAN W/MODEM BASE PCI IOP Serial: 000000000 H/c N/C N/C 250.00 ~/c N/C N/C ~/c 95.00 378.00 425.00 2,100.00 N/C 5,313.00 1,100.00 750.00 N/C 2,175.00 658.00 H/c 7,019.00 N/C N/c N/C ~/c Total 50.00 Mth 50.00 Mth USD 20,263.00 USD 100.00 Mth 3580-L23 ULTRIUM 2 TAPE DRIVE 1 8002 I-CLEANING CARTRIDGE 1 8101 1 ULTRII/M 2 DATA CARTRIDGE 1 94001~ ATTACHED TO AS/400 SYSTEM ~ 1 9703~ 2.5M VHDCI/HD68 SCSI CABLE 1 ~----~eria]: 000000000 -- ~ Total 5,200.00 103.00 113.00 N/C N/C N/C 816.00 Ann USD 5,416.00 USD 816.00 D/In 1,388.00 USD 1,388.00 Proposed Hardware - ( Server ) 09/27/2004 SouthoId 520 and LTO Page 9 11:21:48 Proposed Software - ( Server ) Product Description Qty Extended Price Term 5716 DCT 0720 9001 LANG DICTIONARIES 0S/400 V3 PG P05 BASIC OTC ASSET REGISTRATION Serial: 0000Y0177 1 1 1 Total N/C 495.00 N/C USD 495.00 OTC B OTC 5769-VP1 0343 9001 9500 VALUPAK FOR AS/400 PG P05 BASIC OTC BASIC ASSET REGISTRATION BASIC PKG REGISTRATION VP serial: 0000BSSOW Total N/C 3,500.00 N/C N/C USD 3,500.00 OTC OTC B 5722-AC3 0063 2924 5829 CRYPTOGRAPH ACC PROV 128-BIT CRYPTOGRAPH ACC PROV P/SERVERS ENGLISH - US U/L SBCS (ENU) CRYPTOGRAPHY 128 BIT Serial: 000000000 Total N/C N/C N/C N/C 5722-CE3 0065 2924 5829 CLIENT ENCRYPTION 128-BIT CLIENT ENCRYPTION 12 P/SERVERS ENGLISH - US U/L SBCS (ENU) V5R3 CLIENT ENCRYPTION 128 BIT Serial: 000000000 Total N/C $/e N/C N/C 5722-PT1 0290 0366 2924 5829 5921 PERFORMANCE TOOLS UPG 5769PT1 V4 P/PBOTC,P05 MANAGER FEAT UPG F/V4 P05 ENGLISH - US U/L SBCS (ENU) VSR3 PERFORMANCE TOOLS VSR3 MANAGER Serial: 000000000 1 1 1 1 1 Total N/C N/C N/C N/C N/C $/e 5722-QU1 0464 2924 5829 QUERY UPG 5769QU1 V4 P/PBOTC,P05 ENGLISH - US U/L SBCS (ENU) V5R3 QUERY N/C N/C N/C N/C Proposed Software - ( Server ) 09/27/2004 SouthoId 520 and LTO Page 10 11:21:48 Proposed Software - ( Server ) Product Description Serial: 000000000 Qty Total Extended Price Term Type 5722-SS1 1499 2680 2924 5829 6001 IBM OPEP~ATING SYSTEM/400 MODEL 520 START-UP PROCESSORS PSF FONT COLLECTION CD ENGLISH - US U/L SBCS (ENU) V5R3 OS/400 PER PROCESSOR POE REGISTR.-1 Serial: 000000000 1 1 1 1 1 1 Total N/C N/C N/C N/C N/C N/C 5722-ST1 0471 5829 DB2 AND SQL DEV KIT UPG 5769ST1 V4 P/PBOTC,P05 V5R3 DB2 QUERY M/LN SQL DEV KIT Serial: 000000000 Total N/C N/C N/C 5722-WDS 0850 2924 5829 WDS/400 WDS UPG F/V4 P05 ENGLISH - US U/L SBCS {ENU) VSR3 WEBSPHERE DEV Serial: 000000000 Total N/C N/C N/C N/C 5722-WE1 1467 2924 5829 WEB ENABLEMENT FLAT FEE OTC ENGLISH U/L SBCS PRIMARY V5.3 WEBENA~BLE SUPPLY Serial: 000000000 Total ~/c N/C 5722-XW1 0798 2924 5729 ISERIES ACCESS UPG 5769XW1 V4 P/USERS ENGLISH - US U/L SBCS V5R3 ISERIES ACC USER Serial: 000000000 (ENU) 3-UX1 i-YEAR SWMA FOR ISERIES 2935 MULTILINGUAL L~/qGUAGE 4737 P05 SWMA 1 YR REGISTRATION ½ SUPPLY Proposed Software - { Server ) 1 11 1 1 Total 1 1 1 Tlc N/c N/C N/C N/C 1,200.00 B N/C 09/27/2004 Southold 520 and LTO Page 11 11:21:48 Proposed Software - ( Server ) Product Description Serial: 000000000 Qty Total Extended Price USD 1,200.00 Term OTC 5733-VE1 2924 4873 5921 VIRTUALIZATION ENGINE ISERIE ENGLISH U/L SBCS PRIMARY IBM DIRECTOR MULTIPLATFORM IBM DIRECTOR MULTIPLATFORM Serial: 000000000 1 1 1 1 Total N/C N/C N/C N/C 5755-AS5 AS/400(R) VERSION 4 0001 SOFTWARE KEY 1ST CPU DIGIT (FE 0002 SOFTWARE KEY 2ND CPU DIGIT (FE 0003 SOFTWARE KEY 3RD CPU DIGIT (FE 0004 SOFTWARE KEY 4TH CPU DIGIT (FE 0005 SOFTWARE KEY 5TH CPU DIGIT (FE 0006 SOFTWARE KEY 6TH CPU DIGIT (FE 0007 SOFTWAJ{E KEY 7TH CPU DIGIT (FE 0008 AS/400(R) VERSION 4 PG P05 1463 VALUP~ P/INSTALLS 1925 OS/400 PTFS (5769-SS1) 2105 OS/400 V4 2501 OS/400 V4 2504 OS/400 V4 2508 0S/400 V4 2511 OS/400 V4 2512 OS/400 V4 2516 0S/400 V4 2525 0S/400 V4 2526 OS/400 V4 2529 OS/400 V4 2553 OS/400 V4 2556 OS/400 V4 2585 OS/400 V4 2586 OS/400 V4 2591 OS/400 V4 2610 OS/400 V4 2681 OS/400 V4 2690 0S/400 V4 2691 OS/400 V4 2924 ENGLISH - US U/L SBCS 3410 CD-RECORDABLE 3455 ROCHESTER NATIVE ENVIRONMENT H 3508 REFRESH OPTION (REF FEATTTRE 35 3520 SPECIFIC RELEASE/MOD R02M00 (S 3540 SPECIFIC RELEASE/MOD R04M00 (S 5000 ROCHESTER NATIVE ENVIRONMENT H 10 3 7 24 12 23 1 1 1 1 1 1 1 1 1 1 1 1 N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C Proposed Software - ( Server ) Southold 520 and LTO 09/27/2004 11:21:48 Proposed Software - ( Server ) Page 12 Product Description 8136 OS/400 BACKTJP & RECOVERY (5769 8137 OS/400 BACKUP AND RBCOVERY (57 9001 BASE LICBNSE ASSET REGISTRATIO Serial: 0000B7F7B Qty Total Extended Price 25.00 19.00 N/C USD 44.00 Lie Term Type OTC B OTC B OTC 5769 PT1 1100 1105 9001 9500 PERFORgL~NCE TOOLS FOR AS/400 PERFOR~La/qCE TOOLS BASE PG P05 PERFORMANCE TOOLS MANAG PG P05 BASE LICENSE ASSET REGISTRATIO VALUPAK (FEATURE 9500) Serial: 0000B5S03 Total N/C N/C N/C N/C N/C 5769-PW1 0895 9001 ADTS ~LDT OS/400 PG P05 BASE LICENSE ASSET REGISTRATIO Serial: 0000B5SOY Total N/C 1,200.00 N/c USD 1,200.00 OTC B OTC 5769-QU1 0348 9001 9500 QUERY VALUPAK QUERY/400 REG PG P05 BASE LICENSE ASSET REGISTRATIO VALUPAK (FEATURE 9500) Serial: 0000B5S00 Total N/C N/c N/C N/C 5769-RG1 0985 9001 ILE RPG ILE RPG PG P05 BASE LICENSE ASSET REGISTRATIO Serial: 0000B5S02 1 1 1 Total N/C 1,200.00 N/C USD 1,200.00 OTC B OTC 5769-SS1 0275 0359 9001 9500 OPERATING SYSTEM/400 OPERATING SYSTEM/4 PROC P05 NC PSF/400 1-28 P/USERS BASE LICENSE ASSET REGISTRATIO VALUPAK {FEATURE 9500) Serial: 0000B5SOV 1 1 1 1 1 Total N/C N/c N/C N/C N/C 5769-ST1 DB2 AND SQL DEV KIT N/C Proposed Software - ( Server ) 09/27/2004 11:21:48 Southold 520 and LTO Proposed Software - ( Server ) Page 13 Product Description 0353 VALUPAK SQL/400 REG PG P05 9001 BASE LICENSE ASSET REGISTRATIO 9500 VALUPAK (FEATURE 9500) Serial: 0000B5S01 Qty Total Extended Price N/C N/C N/C Lic Term Type 5769-WP1 0177 0183 0185 9001 0FFICEVISION FOR 0S/400 PROC BAS GRADUATION PG P05 OFFICBVISION/400 BASE CHARGE OFFICBVISION/400 P/USERS BASE LICENSE ASSET REGISTRATIO Serial: 0000B5SOZ 1 I 1 10 1 Total N/C N/C 995.00 3,000.00 N/C OTC B OTC B USD 3,995.00 OTC 5769-XW1 0260 0358 9001 9500 AS400 CLIENT ACCESS WIN FD~4ILY P05 GROUP PER USER, VP, GP BASIC ASSET REGISTRATION BASIC PKG REGISTRATION VP Serial: 0000B5SOX 1 1 10 1 1 Total N/C N/C N/C N/C N/C Proposed Software - ( Server 09/27/2004 11:21:48 Southold 520 and LTO Configuration Summary Page 1 Hardware Section Totals Informational totals Base starting-point configuration Monthly Maint Proposed configuration Purchase Monthly Maint Annual Maint Order transactions New orders Purchase Monthly Maint Annual Maint Devices removed from configuration (*) Monthly Maint 171.00 27,067.00 100.00 816.00 27,067.00 100.00 816.00 171.'00- Overall hardware order (Net Charges) Purchase Monthly Maint Annual Maint USD 27,067.00 71.00- USD 816.00 Software Section Totals Proposed configuration OTC Order transactions New orders OTC 11,634.00 1,200.00 Overall software order (Net Charges) OTC USD 1,200.00 Overall System Order (Net Grand Totals) OTC Monthly Annual 28,267,00 71.00 816,00 Notes: Configuration Summary 09/27/2004 11:21:48 Southold 520 and LTO Configuration Summary 1) All hardware and software list prices are effective as of 09/27/2004, and are subject to change without notice. 2} Maintenance prices shown are reference prices (ESA US Only} and are standard level of service. 3) Ail removed parts belong to IBM on any upgrade or Net Priced transaction. 4) Informational totals are calculated based upon current list and/or reference price and do not reflect the prices actually paid by the customer. Base starting-point prices show only the recurring charges. (*) Separate action required. Messages and Comments Configuration Comments: Customer Requested Arrival Date: 2004/10/11 Page 2 System 1 Comments - ( Server ) 1. 30. Service Processor Card (FSP) Media Backplane Card Op Panel AC Power Supply, 850 W Ultra320 SCSI 4-Pack 1GBit Integrated UTP Ethernet Ports (2} HSL-2/RIO-G Integrated I/O Connection Ports Integrated USB Ports (2) Service Processor Card (FSP} Media Backplane Card Op Panel AC Power Supply, 850 W Ultra320 SCSI 4 Pack 1GBit Integrated UTP Ethernet Ports (2) HSL-2/RIO-G Integrated I/O Connection Ports Integrated USB Ports {2) 4h. You will need to remove the 5755-ASx feature codes (other than the Operating System-SS1 features) of the transfered software from the original 5755-ASx as an RPO activity. You will need to remove the 5755-ASx feature codes Configuration Summary 09/27/2004 11:21:48 Southold 520 and LTO Configuration Summary (other than the Operating System-SS1 features) of the transfered software from the original 5755 ASx as an RPO activity. Page 3 Configuration Summary ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF 'VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 752 OF 2004 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 19, 2004: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the delivery, installation, trainin~ and technical suooort for a new server, alon~ with existin~ H T E data migration to new server at the Southold Town Police Department Headquarters. Elizabeth A. Neville Southold Town Clerk