Loading...
HomeMy WebLinkAboutArticulated Wheel LoaderComplete items 1, 2, end 3, ~ complete print your name and address or~ the reveres ~ on the ~nt ~ spa~ ~, Article Number (i'ra~fer from ~tw,ee label) 4. R~d ~ ~ r--~ r~ ~110 0001 8547 8895 3110 0001 8547 8901 ., ~\- ELIZABETH A. NEVILLE TOWN CLERK REGISTP, AR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 22, 2004 CERTIFIED MAIL RETURN RECEIPT REOUESTED Charles Johnson H. O. Penn Machinery 660 Union Avenue Holtsville, NY 11742 Dear Mr Johnson: Congratulations. The Southold Town Board, at its regular meeting of July 13, 2004, accepted the bid of H.O. Penn Machinery for the Articulated Wheel Loader. A certified copy of the resolution is enclosed. Your current bid check will be returned to you at the end of the contract. Eric. Very truly yours, Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK EEGISTHAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 22, 2004 CERTIFIED MAIL RETURN RECEIPT REOUESTED Paul Avvento Long Island Kenworth 3180 Horseblock Road Medford, NY 11763 Dear Mr Awento: Congratulations. The Southold Town Board, at its regular meeting of July 13, 2004, accepted the bid of Long Island Kenworth for the Trailer Truck. A certified copy of the resolution is enclosed. Your current bid check will be returned to you at the end of the contract. Eric. Very truly yours, Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 527 OF 2004 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 13, 2004: RESOLVED that the Town Board of the Town of Southold hereby acceots the bid of H.O. Penn Machinery, Inc., in the amount of $283,785.00 for supplying the Solid Waste District with a new front end wheel loader. Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2004 Articulated Wheel Loader Bid Opening 6/10/04 10:00 A.M. Before Trade-in After Trade-In All Island Equipment Corp 39 Jersey Street West Babylon, NY 11704 H. O. Penn Machinery Co 660 Union Avenue Holtsville, NY 11742 $ 269,500.00 $ 319,785.00 $ 251,500.00 $ 283,785.00 WARNING: Original documen~ s an artificial watermark on fever, se side; ~ ,]~icro printing oil sig~la!Llr 67'984001. Branch: t11~ 'NorthFork Bank: :, 06/09/04 PAY One Hundred Do]Jars and xx/100 TO THE ORDER · OF TOWN OF 80UTHOLO - TOWN CLERK 319 3t 6724005t18 £XAGTLY $ 100.00 Pay Amount Above Only VOID IF' ALTERED Tel: [631] 643-2605 ISI IND EQUIPMENT CORP. 39 JERSEY STREET, WEST BABYLON, NY 11704 Fax: [631 ] 643-4060 June 9,2004 Southold Town Solid Waste District PO Box 962 Cutchogue, NY 11935-0962 Ref: Wheel Loader Bid for Landfill Attn: James Bunchuck Dear Jim, Thank you for the opportunity to bid on your Landfill Loader, All Island Equipment is pleased to bid our Kawasaki 90ZV Wheel Loader as per your bid specs. Enclosed please find literature and a list of items which we have included in our bid. 1.) Kawasaki warranty is 1 year full machine warranty parts and labor or 1500 hours; whichever comes 1 2.) We have included a 3 year, 5000 hour engine and powertrain warranty with sample kits, this warranty is from date of delivery. 3.) Machine will come equipped with a Kaiser Iow oil pressure high water temp shut down. 4.) K-lever supplemental steering system allows use of joystick steering or steering wheel. 5.) Engine block heater. 6.) QC 600 GBR 134" rake with clamps and bolt on expanded metal, as per your specs. 7.) Quick disconnect jumper cables to handle 24 volts. 8.) Refuse package includes rear chassis belly guard, front chassis belly guard, and lift cylinder and line guard, axle brake piping and wheel seal gourds, steel headlight housing headlight and tail light gourds, articulation area gourd, engine compartment air intake screens, wide fin radiator, steel radiator grille. 9.) Engine pre-lube system. -continued- Southold Town June 9,2004 Page 2 As you can see, we have not only met but exceed your bid specs,, and hope you will find that the Kawasaki is the right machine for the job. We will not be participating in the buy back portion, as we feel it is our obligation to offer the town the very best price we can. Sincerely, ~ Brian Belford Sales Representative Southoid Town Solid Waste Mgmt Di Articulated Wheel Loader Specifications May 27, 2004 p. 7of8 THIS IS THE BID OF: PLEASE ENTER NAME AND ADDRESS OF BIDDER: All (df 1. MAKE & MODEL: ~-~t,O p's~ kal' 2. PRICE: 3. TRADE ALLOWANCES: 0 0 0 0 1997 John Deere 644G Wheel Loader 1979 Mack Quarry Truck 1996 Ford Crown Victoria 1994 Chevrolet Caprise 4. NET AFTER TRADE: /,ooo gS o 5. RE-PURCHASE FIGURE: Third year or 4200 hours Fourth year or 5600 hours Fifth year or 7000 hours 6. DELIVERY AFTER RECEIPT OF ORDER: 7. SIGNATURE OF BIDDER: 8. DATE: b/./t~lOt,/ ~r~/, f Southold Town Solid Waste Mgmt. Articulated Wheel Loader Specifications May 27, 2004 p. 8of8 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid./~.....,,/Q_..//~/~__...~/ Corporate Title (if any) Company Name Mailing Address ~q '~¢~'..~/ ~' Phone Number BID ON ARTICULATE WHEEL LOADER LEGAL NOTIC~~ NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for one (1} 2004 Articulated Wheel Loader for use by the Southold Town Solid Waste District Bid specifications may be picked up at the Town Clerk's office, 53095 Main Road, Southold, New York 11971; Monday through Friday from 8:00 a.m. to 4:00 p.m. A fee often dollars ($10), cash or check, made payable to the Town of Southold will be required to obtain one (1) copy of the Contract Documents. Sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, 53095 Ma'm Road, Southold, New York, until 10:00 A.M., Thursday, June 10, 2004, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked Bid on "Articulated Wheel Loader ", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, fi'om which the Town of Southold is exempt. Dated: May 18, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 27, 2004, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler Watchman Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Management 'Southold Town Solid Waste Mgmt. (~l~ct Articulated Wheel Loader Specifications May 27, 2004 p. lof8 TOWN OF SOUTHOLD TECHNICAL SPECIFICATIONS FOR A NEW 246HP ARTICULATED WHEEL LOADER, WITH RAKE ATTACHMENT CATERPILLAR MODEL 966G II OR EQUAL NOTE: BIDDER MUST INDICATE ANY LACK OF COMPLIANCE WITH THE MAJOR FEATURES/SYSTEMS DESCRIBED BELOW. ANY ITEM OR FEATURE NOT INCLUDED MUST BE SO NOTED, AND A NARRATIVE DESCRIPTION GIVEN AS TO HOW/WHY, IN THE BIDDER'S OPINION, FAILURE TO INCLUDE SAID ITEM OR FEATURE, OR INCLUSION OF A SUBSTITUTE FOR THE ITEM/FEATURE SPECIFIED, MEETS THE "OR EQUAL" TEST REQUIRED IN THIS SPECIFICATION. SAID NARRATIVE MUST BE INCLUDED AS AN ATTACHMENT TO THE BID, AND MUST BE CLEARLY LABELED AS "(NAME OF BIDDER) EXCEPTIONS TO SOUTHOLD ARTICULATED WHEEL LOADER BID SPECIFICATIONS". THE TOWN RESERVES THE RIGHT TO REJECT.4NY BID FOR F.4IL URE TO MEET ANY PORTION OF THESE SPE CIFIC~4 TIONS. ENGINE Engine must comply with EPA Tier II Emissions regulations Loader must be equipped with a shutdown system for high water temperature and low oil pressure to guard against engine damage. Engine must be a product of the loader manufacturer. The diesel engine for the unit shall have a minimum of 6 cylinders with a total minimum displacement of 629 cubic inches, be a 4-stroke cycle, turbo charged and liquid cooled. The fuel system shall be direct injected with individual adjustment free injection pumps and valves. The water pump shall be gear driven. The electrical system shall be 24-volt with a 65- amp alternator. The engine shall develop flywheel horsepower of no less than 246 at 2150 rpm with all engine accessories operating. The engine shall have a 110-volt coolant heater· The radiator shall be multiple row, trash resistant with replaceable sections with fin density of no more that 6 steel fins per inch. Fan must be hydraulically driven and controlled by engine coolant temperature and transmission temperature. Pistons must be of two-piece design and cylinders must be wet sleeve design. Engine oil change periods are to be no less than 500 hours apart. Engine must have equipment to supply engine lube oil pressure before engine is started. Engine must be a product of the loader manufacturer. TRANSMISSION The transmission for the unit shall be a planetary type, power shift type capable of providing a maximum forward speed to 23 mph. The transmission shall have 4 forward and 4 reverse speeds. The transmission shall have special modulation system to allow speed and direction changes under full load. The torque converter shall be single stage, single phase type. Four-wheel drive shall be constant. The transnfission control shall be one lever. The transmission shall be equipped with automatic shifting ability. The left brake pedal shall neutralize transmission as well as rake the machine. The manufacturer of the loader shall manufacture transmission. Transmission control shall be rotating type located under the steering wheel. Torque converter stator must be free wheeling type. S(~uthold Town Solid Waste Mgmt. ~ct Articulated Wheel Loader Spec~flcations May 27, 2004 p. 2of8 STEERING The unit steering shall be center point articulation. The steering cylinders shall be controlled by a steering wheel operated metering pump. Steering cylinders shall be a minimum 4.0-inch bore diameter and shall be activated by a vane type, hydraulic pump. The steering column shall be adjustable. The front and rear wheels must track at all times. Steering angle to be no more than 37°. Steering wheel shall be full 360° type. Steering pump shall function only when steering is required. A supplemental steering system must be provided. BRAKES The service brakes shall be four wheel, hydraulically activated wet disc type and located inside differential housing. The brakes shall be adjustment free with no asbestos material. The parking brake shall be a mechanical shoe type mounted on the transmission output shaft. The emergency brake shall a ply automatically when oil pressure drops to an m~safe level. An audible alarm will be activated also. Brake may be manually applied if need arises. No air compressor or air reservoir will be allowed. Brake system shall have a wear indicator system to alert technician to the wear status. FINAL DRIVES The final drives shall be planetary type located in each axle housing adjacent to the differential housing and shall use full floating bronze sleeve type bearings. Differentials shall be conventional type. HYDRAULICS The pumps must be vane type. The pump output shall have a maximum 99 GPM at 2111 RPM and I000 psi. The bucket cycle time shall be a maximum of 10.2 seconds. The lift cylinder bore shall be a minimum of 7.0 inches and the stroke shall be a minimum of 33 inches. The hydraulic system shall function on biodegradable type oil, if necessary. All bucket functions shall be accomplished with a maximum of 3 hydraulic cylinders. The tilt cylinder must extend to effect bucket roll back and must be located above the loader litt arms. Cooler must be swing-out style. Remote pressure tape must be provided to facilitate serviceman accessibility. A third hydraulic valve must be available to operate any front mounted equipment requiring hydraulic power. FRA/VlE The unit frame must be joined, midway by double tapered roller bearings in both the upper and lower hitch points. The bucket lift arms shall have a ride control system to stabilize ride. The unit shall be equipped with front drive shaft guard to protect rotating members, axle seal guard, perforated engine enclosures, extended rear bumper, hinged radiator guard and engine/transmission guards. Front frame must have lift cylinder baffles to reduce packing under the lift cylinders proper. Exclusive of coupler, lift and tilt linkage lube points may not exceed 13 in number. ' Southold Town Solid Waste k~ Articulated Wheel Loader Specifications May 27, 2004 p. 3of8 The operator's cab shall be mounted on rear of unit. The cab shall be sound suppressed; ROPS type as an integral part of cab and meet all OSHA and MESA requirements. The cab shall include tinted glass, front and rear windshield wipers, dome lights, suspension seat, inside and outside mounted rear view mirrors, one lockable entry door, floor mat, fire extinguisher, air conditioning and heater. A/C unit must utilize F134A refrigerant, not Freon. Cab must have AM- FM radio, including antenna. Unit shall have rotating amber beacon on roof and an additional flashing amber light to be energized when back-up alarm is being used. All cab glass must be fiat to provide ease of local procurement. Cab must have two doors for entry and exit purposes. BUCKET The unit shall be equipped with a general-purpose style bucket with a heaped capacity of 5.5 cubic yards. The bucket shall have a bolt-on-cutting-edge and bolt-on-skid plates. Must be no wider than 10 feet. Bucket must be a product of the loader manufacturer and have a coupling receiver. Shall have quick coupling ability using drip-free hose connections. Rake shall provide a raking width of 130" and an overall width not to exceed 133". Bottom tines are to be flame cut type, no more than 10 in number and be spacedl2" apart. Top clamps are to be 6 in number with two 4" diameter hydraulic cylinder operating 3 clamps each. These clamps must allow an opening width of at least 94" when fully opened. Rake ends must be partially open to allow compost to extend beyond the raking width if need be. Rake weight to be at least 8000 lbs. This rake must allow the operator of the loader as much visibility as possible. Rake shall also be equipped with a holt-on screen skin that will cover the inside of the bottom half of the rake. Screen openings shall be 2 inches. SERVICING The engine compartment shall provide easy access to oil filter, dipstick and electrical shut-off switch, engine oil filters. All of service entries must be vandal protected. Fan must be hydraulically driven. Engine cowling must be hydraulically raised to allow complete access to all engine components. This cowling must be non-metallic and have an auxiliary method of raising and lowering. TIRES The tires shall be 26.5 x 25 Lo3 Michelin -20 ply. CAPACITIES The system capacities for the unit shall be, at a minimum: · Cooling system 21.0 GAL · Crankcase 9.0 GAL Southold Town Solid Waste Mgmt. Articulated Wheel Loader Specifications May 27, 2004 p. 4of8 Transmission · Axles (front and rear) · Fuel Tank · Hydraulic System 13.0 GAL 33.0 GAL 100.0 GAL 54.0 GAL ACCESSORIES The unit shall be equipped with: Engine block heater · High water temperature/low oil pressure and shut down system · Signal lights with 4 way flasher capability · Back-up alarm and amber stroke type back-up light · Power opening hood assembly with sloping rear section · Heavy-duty batteries · Emergency starting outlet with polarity fail-safe feature with slave cable · Two (2) grease applicators · Two (2) dozen grease cartridges · Two (2) sets of all books and manuals · Fire extinguisher, mounted · Landfill guarding package throughout including hydraulic power train guarding. COUPLER Quick type coupler must be a product of the wheel loader manufacturer. This coupler must attach to the loader in no more than three locations, it must also attach to the implements in no less than four locations. Coupler must have provisions for hydraulic outlets providing both in and out flow directions. Power to operate this coupler must be independent of any existing hydraulic circuits presently on the loader. DIMENSIONS · Height to top of cab, no more than 11' 9" · Overall length with bucket on ground, no more than 29' · Wheel base no more than 11'4" · Hinge pin height, no less than 13' 10" · Ground clearance, no less than 18" · Tread width, no less than 88" · Overall width of bucket, no less than 120" · Weight to be no less than 52,401 lbs. · Breakout force of no less than 44,060 lbs. · Dump clearance to be at least 10' 2" · Reach at full lift at least 4' 3" 'Southold Town Solid Waste Mgmt. ~ct AdJculated Wheel Loader Specifications May 27, 2004 p. 5of8 COLOR The trait shall be painted standard color of the manufacturer. WARRANTY Shall be full, all items, parts and labor for 6 month fi.om date of delivery. When the six- month period is reached, an additional warranty period will begin, that being for a 30- month period, not to exceed 5000 machine hours. This warranty will include parts and labor on the power train only. Successful bidder must supply an oil-sampling program to extend through the 5000-hour period at no cost to the Town. The taking ofoil samples will be the responsibility of the Town of Southold. PARTS AND SERVICE All bidders must be able to supply replacement parts within 48 hours of being ordered and must have a technician on the Disposal Site within 24 hours of being notified that one is needed. If either of these requirements is not met, the Town may impose a penalty of $100.00 per day until requirements are met. DELIVERY Machine must be delivered to the Town of Southold Compost Facility, Rt. 48, Cutchogue, NY within 60 days of placement of order. RE-PURCHASE REQUIREMENT All bidders must present re-purchase figures that the Town may utilize at the end of any of three time and/or hour periods. Those period are as follows: C. At the third year of ownership or 4200 machine hours attained. C. At the fourth year of ownership or 5600 machine hours attained. C. At the fifth year of ownership or 7000 machine hours attained. Successful bidder, at the time of delivery must supply a performance bond in the amount of the fifth year or 7000 hour repurchase period, to assure the Town that Bidder will be able to fulfill his or her obligation. If and when the repurchase is exercised, the machine must be in nmning condition and have at least 40% tire life remaining. This repurchase requirement is to be utilized only if the Town so desires. The required bond will be held by the Town Clerk. TRADES o One 1997 Johll Deere 644G Wheel Loader o One 1979 Mack Quarry Truck o One 1996 Ford Crown Victoria o One 1994 Chevrolet Caprise Southold Town Solid Waste Mgmt Articulated Wheel Loader Specifications May 27, 2004 p. 6of8 These trades may be inspected on Monday through Friday between the hours of 9:00 AM and 3:00 PM by contacting Mr. James Bunchuck at 631-734-7685. · Southold Town Solid Waste Mgmt. Articulated Wheel Loader Specifications May 27, 2004 p. 7of8 THIS IS THE BID OF: PLEASE ENTER NAME AND ADDRESS OF BIDDER: 1. MAKE & MODEL: 2. PRICE: 3. TRADE ALLOWANCES: 1997 John Deere 644G Wheel Loader 1979 Mack Quarry Truck 1996 Ford Crown Victoria 1994 Chevrolet Caprise 4. NET AFTER TRADE: 5. RE-PURCHASE FIGURE: Third year or 4200 hours Fourth year or 5600 hours Fifth year or 7000 hours 6. DELIVERY AFTER RECEIPT OF ORDER: 7. SIGNATURE OF BIDDER: 8. DATE: · Southold Town Solid Waste Mgmt. Articulated Wheel Loader Spedficatlons May 27, 2004 p. 8of8 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address PhoneNumber BID ON ARTICULATE WHEEL LOADER 9oz B-~ Kawasaki LEGAL NOT1C~I~ NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for one (D 2004 Articulated Wheel Loader for use by the Southold Town Solid Waste District Bid specifications may be picked up at the Town Clerk's office, 53095 Main Road, Southold, New York 11971; Monday through Friday from 8:00 a.m. to 4:00 p.m. A fee often dollars ($10), cash or check, made payable to the Town of Southold will be required to obtain one (I) copy of the Contract Documents. Sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, June 10, 2004, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked Bid on "Articulated Wheel Loader ", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 18, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 27, 2004, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler Watchman Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Management Southold Town Solid Waste Mgmt, Dl~'ict Articulated Wheel Loader Specifications May 27, 2004 p. lof8 TOWN OF SOUTHOLD TECHNICAL SPECIFICATIONS FOR A NEW 246HP ARTICULATED WHEEL LOADER, WITH RAKE ATTACHMENT CATERPILLAR MODEL 966G II OR EQUAL NOTE: BIDDER MUST INDICATE ANY LACK OF COMPLIANCE WITH THE MAJOR FEATURES/SYSTEMS DESCRIBED BELOW. ANY ITEM OR FEATURE NOT INCLUDED MUST BE SO NOTED, AND A NARRATIVE DESCRIPTION GIVEN AS TO HOW/WHY, IN THE BIDDER'S OPINION, FAILURE TO INCLUDE SAID ITEM OR FEATURE, OR INCLUSION OF A SUBSTITUTE FOR THE ITEM/FEATURE SPECIFIED, MEETS THE "OR EQUAL" TEST REQUIRED IN THIS SPECIFICATION. SAID NARRATIVE MUST BE INCLUDED AS AN ATTACHMENT TO THE BID, AND MUST BE CLEARLY LABELED AS "(NAME OF BIDDER) EXCEPTIONS TO SOUTHOLD ARTICULATED WHEEL LOADER BID SPECIFICATIONS". THE TOIgN RESERVES THE RIGHT TO REJECTANY BID FOR FAILURE TO MEET ANY PORTION OF THESE SPECIFICATIONS. ENGINE Engine must comply with EPA Tier II Emissions regulations Loader must be equipped with a shutdown system for high water temperature and Iow oil pressure to guard against engine damage. Engine must be a product of the loader manufacturer. The diesel engine for the trait shall have a minimum of 6 cylinders with a total minimum displacement of 629 cubic inches, be a 4-stroke cycle; turbo charged and liquid cooled. The fuel system shall be direct injected with individual adjustment free injection pumps and valves. The water pump shall be gear driven. The electrical system shall be 24-volt with a 65- amp alternator. The engine shall develop flywheel horsepower of no less than 246 at 2150 rpm with all engine accessories operating. The engine shall have a 110-volt coolant heater. The radiator shall be multiple row, trash resistant with replaceable sections with fin density of no more that 6 steel fins per inch. Fan must be hydraulically driven and controlled by engine coolant temperature and transmission temperature. Pistons must be of two-piece design and cylinders must be wet sleeve design. Engine oil change periods are to be no less than 500 hours apart. Engine must have equipment to supply engine lube oil pressure before engine is started. Engine must be a product of the loader manufacturer. TRANSMISSION The transmission for the unit shall be a planetary type, power shiR type capable of providing a maximum forward speed to 23 mph. The transmission shall have 4 forward and 4 reverse speeds. The transmission shall have special modulation system to allow speed and direction changes under full load. The torque converter shall be single stage, single phase type. Four-wheel drive shall be constant. The transmission control shall be one lever. The transmission shall be equipped with automatic shifting ability. The left brake pedal shall neutralize transmission as well as rake the machine. The manufacturer of the loader shall manufacture transmission. Transmission control shall be rotating type located under the steering wheel. Torque converter stator must be free wheeling type. Southold Town Solid Waste Mgmt. Articulated Wheel Loader Specifications May 27, 2004 p. 2of8 STEERING The unit steering shall be center point articulation. The steering cylinders shall be controlled by a steering wheel operated metering pump. Steering cylinders shall be a minimum 4.0-inch bore diameter and shail be activated by a vane type, hydraulic pump. The steering column shall be adjustable. The front and rear wheels must track at ail times. Steering angle to be no mom than 37°. Steering wheel shall be full 360° type. Steering pump shall function only when steering is required. A supplementai steering system must be provided. BRAKES The service brakes shall be four wheel, hydraulically activated wet disc type and located inside differential housing. The brakes shall be adjustment free with no asbestos material. The parking brake shall be a mechanicai shoe type mounted on the mmsmission output shaft. The emergency brake shall a ply automaticaily when oil pressure drops to an unsafe level. An audible alarm will be activated also. Brake may be manually applied if need arises. No air compressor or air reservoir will be allowed. Brake system shall have a wear indicator system to alert technician to the wear status. FINAL DRIVES The finai drives shall be planetary type located in each axle housing adjacent to the differential housing and shall use full floating bronze sleeve type bearings. Differentials shall be conventional type. HYDRAULICS The pumps must be vane type. The pump output shall have a maximum 99 GPM at 2111 RPM and 1000 psi. The bucket cycle time shall be a maximum of 10.2 seconds. The lift cylinder bore shall be a minimum of 7.0 inches and the stroke shail be a minimum of 33 inches. The hydraulic system shail function on biodegradable type oil, if necessary. All bucket functions shail be accomplished with a maximum of 3 hydraulic cylinders. The tilt cylinder must extend to effect bucket roll back and must be located above the loader lift arms. Cooler must be swing-out style. Remote pressure tape must be provided to facilitate serviceman accessibility. A third hydraulic valve must be available to operate any front mounted equipment requiring hydraulic power. FRAME The unit frame must be joined, midway by double tapered roller bearings in both the upper and lower hitch points. The bucket lift arms shall have a fide control system to stabilize ride. The unit shall be equipped with fi'ont drive shaft guard to protect rotating members, axle seal guard, perforated engine enclosures, extended rear bumper, hinged radiator guard and engine/transmission guards. Front frame must have lift cylinder baffles to reduce packing under the lift cylinders proper. Exclusive &coupler, lift and tilt linkage lube points may not exceed 13 in number. Southold Town Solid Waste Mgmt. D~l'ict Articulated Wheel Loader Specifications May 27, 2004 p. 3of8 The operator's cab shall be mounted on rear of trait. The cab shall be sound suppressed; ROPS type as an integral part of cab and meet all OSHA and MESA requirements. The cab shall include tinted glass, fi'ont and rear windshield wipers, dome lights, suspension seat, inside and outside mounted rear view mirrors, one lockable entry door, floor mat, fire extinguisher, air conditioning and heater. A/C unit must utilize F134A refrigerant, not Freou. Cab must have AM- FM radio, including antenna. Unit shall have rotating amber beacon on roof and an additional flashing amber light to be energized when back-up alarm is being used. All cab glass must be flat to provide ease of local procurement. Cab must have two doors for entry and exit purposes. BUCKET The unit shall be equipped with a general-purpose style bucket with a heaped capacity of 5.5 cubic yards. The bucket shall have a bolt-on-cutting-edge and bolt-on-skid plates. Must be no wider than 10 feet. Bucket must be a product of the loader manufacturer and have a coupling receiver. Shall have quick coupling ability using drip-free hose connections. Rake shall provide a raking width of 130" and an overall width not to exceed 133". Bottom tines are to be flame cut type, no more than 10 in number and be spacedl2" apart. Top clamps are to be 6 in number with two 4" diameter hydraulic cylinder operating 3 clamps each. These clamps must allow an opening width of at least 94" when fully opened. Rake ends must be partially open to allow compost to extend beyond the raking width if need be. Rake weight to be at least 8000 lbs. This rake must allow the operator of the loader as much visibility as possible. Rake shall also be equipped with a bolt-on screen skin that will cover the inside of the bottom half of the rake. Screen openings shall be 2 inches. SERVICING The engine compartment shall provide easy access to oil filter, dipstick and electrical shut-off switch, engine oil filters. All of service entries must be vandal protected. Fan must be hydraulically driven. Engine coming must be hydraulically raised to allow complete access to all engine components. This cowling must be non-metallic and have an auxiliary method of raising and lowering. TIRES The tires shall be 26.5 x 25 L-3 Michelin -20 ply. CAPACITIES The system capacities for the trait shall be, at a minimum: * Cooling system 21.0 GAL · Crankcase 9.0 GAL Southold Town Solid Waste Mgmt. 13~ict Articulated Wheel Loader Specifications May 27, 2004 p. 4of8 · Transmission Axles (front and rear) Fuel Tank Hydraulic System 13.0 GAL 33.0 GAL 100.0 GAL 54.0 GAL ACCESSORIES The unit shall be equipped with: · Engine block heater · High water temperature/low oil pressure and shut down system · Signal lights with 4 way flasher capability · Back-up alarm and amber stroke type back-up light · Power opening hood assembly with sloping rear section · Heavy-duty batteries · Emergency starting outlet with polarity fail-safe feature with slave cable · Two (2) grease applicators · Two (2) dozen grease cartridges · Two (2) sets of all books and manuals · Fire extinguisher, mounted · Landfill guarding package throughout including hydraulic power train guarding. COUPLER Quick type coupler must be a product of the wheel loader manufacturer. This coupler must attach to the loader in no more than three locations, it must also attach to the implements in no less than four locations. Coupler must have provisions for hydraulic outlets providing both in and out flow directions. Power to operate this coupler must be independent of any existing hydraulic circuits presently on the loader. DIMENSIONS · Height to top of cab, no more than 11' 9" · Overall length with bucket on ground, no more than 29' · Wheel base no more than 11 '4' · Hinge pin height, no less than 13' 10" · Ground clearance, no less than 18" · Tread width, no less than 88" · Overall width of bucket, no less than 120" · Weight to be no less than 52,401 lbs. · Breakout force of no less than 44,060 lbs. · Dump clearance to be at least 10' 2" · Reach at full lift at least 4' 3" SouEtold Town Solid Waste Mgmt. t~lllct Articulated Wheel Loader SpechScatJons May 27, 2004 p. 5of8 COLOR The unit shall be painted standard color of the manufacturer. WARRANTY Shall be full, all items, parts and labor for 6 month from date of delivery. When the six- month period is reached, an additional warranty period will begin, that being for a 30- month period, not to exceed 5000 machine hours. This warranty will include parts and labor on the power train only. Successful bidder must supply an oil-sampling program to extend through the 5000-hour period at no cost to the Town. The taking ofoil samples will be the responsibility of the Town of Southold. PARTS AND SERVICE All bidders must be able to supply replacement parts within 48 hours of being ordered and must have a technician on the Disposal Site within 24 hours &being notified that one is needed. If either of these requirements is not met, the Town may impose a penalty of $100.00 per day until requirements are met. DELIVERY Machine must be delivered to the Town of Southold Compost Facility, Rt. 48, Cutchogue, NY within 60 days of placement of order. RE-PURCHASE REQUIREMENT All bidders must present re-purchase figures that the Town may utilize at the end of any of three time and/or hour periods. Those period are as follows: C. At the third year of ownership or 4200 machine hours attained. C. At the fourth year of ownership or 5600 machine hours atta'med. C. At the ill°th year of ownership or 7000 machine hours attained. Successful bidder, at the time of delivery must supply a performance bond in the amount of the fifth year or 7000 hour repurchase period, to assure the Town that Bidder will be able to fulfill his or her obligation. If and when the repurchase is exercised, the machine must be in rtmning condition and have at least 40% tire life remaining. This repurchase requirement is to be utilized only if the Town so desires. The required bond will be held by the Town Clerk. TRADES One 1997 John Deere 644G Wheel Loader One 1979 Mack Quarry Truck One 1996 Ford Crown Victoria One 1994 Chevrolet Caprise · Southold Town Solid Waste Mgmt. [~ict Articulated Wheel Loader Specifications May 27, 2004 p. 7of8 THIS IS THE BID OF: PLEASE ENTER NAME AND ADDRESS OF BIDDER: H. O. Penn Machinery Company, Inc. 660 Union Avenue Holtsville, NY 11742 1. MAKE & MODEL: Caterpillar - 966G Wheel Loader Series II 2. PRICE: $319,785.00 3. TRADE ALLOWANCES: o 1997 Jotm Deere 644G Wheel Loader $34,000.00 o 1979 Mack Quarry Tmck 1,500.00 o 1996 Ford Crown Victoria 250.00 o 1994 Chevrolet Caprise 250.00 4. NET AFTER TRADE: $283,785.00 7. SIGNATURE OF BIDDER: 8. DATE: 08-JUN-04 5. RE-PURCHASE FIGURE: Third year or 4200 hours $135,083.00 Fourth year or 5600 hours 125,418.00 Fifth year or 7000 hours 89,000.00 6. DELIVERY AFTER RECEIPT OF ORDER: 120 Days ~DONAHUE, SALES REPRESENTATIVE Southold Town Solid Waste Mgmt D~lct Articulated Wheel Loader Specifications May 27, 2004 p. 8of8 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Print name CHARLESk. K~. JOHNSON Corporate Title (if any) ASSISTANT SECRETARY Company Name H. O. PENN MACHINERY COMPANY, INC. Mailing Address 660 UNION AVENUE HOLTSVILLE, NY 11742 Phone Number 631-654-4400 BID ON ARTICULATE WHEEL LOADER Southold Town Solid Waste Mgmt. Articulated Wheel Loader Spedflcafions May 27, 2004 p. 6of8 These trades may be inspected on Monday through Friday between the hours of 9:00 AM and 3:00 PM by contacting Mr. James Bunchuck at 631-734-7685. 9]!line Model Clywheel Power [Vlax. Flywheel Power Wl!ulhls Operalia§ Wei§hl Bu[: kets []al:l(el Capacities Caterpillar 3170C with ATAAC 184 kw 246 hp ~94 kw - 260 bp 22 870 k~] 50,400 lb Town Of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/08/04 Transaction(s): 1 Cash 2004 Wheel Loader Receipt#: Total Paid: 0 Subtotal $10.00 $10.00 Name: ClerklD: Hoffman, Equipment Company Dennis Brophy, Acct Mgr 178a Morris Ave Holtsville, NY 11742 LINDAC Internal ID: 95569 #6084 STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Joan Ann Weber of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks successively, commencing on the 27th day of May ,2004. C,.m,.*,NA VOLINSKI '~ NOTARY PUBL. MAlE OF NI~W YOIIK No. 01-V06105050 Qualified in Suffolk Couflf¥ com.~ission Expires Fel~rue'lY 25, 2008 / ' Sworn to before me this 2004 Principal Clerk LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in az;cqrdar~c¢ with the provisions of Section 103 of the General Municipal Law, that sealed bids am sought and requested t~r one (1) 2004 Artieuinted Wheel Loader for use by the Southold Town Solid Waste District. Bid specifications may be picked up of $100.09, will be received by the Town Clerk at the Southold Town Hall, 53095 Main Road. Southold, New York. until 10:00 a.m., Thursday. June 10, 2004, at which time riley will be opened and read aloud in public. The Town Board of the Town of Southold msemes the right to reject any a~ld ali bids waive any and all informalities in bid should it be deemed in the best inter- est of file Town of Southold to do so, All bids must be signed and sealed in enve}opes plainly marked Bid on "Articulated Wheel Loader," and sub- mined to the Town Clerk. The bid price shall not include any tax. IEderal, slate, or local, from which the Town of Somhold is exempt. Dated: May 18, 2004 ELIZABETH A~ NEVILLE SOUTHOLD TOWN CLERK 6094-1T 5/27 LEGAL NOTI~I~ NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for one (1) 2004 Articulated Wheel Loader for use by the Southold Town Solid Waste District Bid specifications may be picked up at the Town Clerk's office, 53095 Main Road, Southold, New York 11971; Monday through Friday from 8:00 a.m. to 4:00 p.m. A fee often dollars ($10), cash or check, made payable to the Town of Southold will be required to obtain one (1) copy of the Contract Documents. Sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, June 10, 2004, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked Bid on "Articulated Wheel Loader ", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 18, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 27, 2004, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler Watchman Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Management Southold Town Solid Waste Mg Articulated Wheel Loader Specifications May 27, 2004 p. 1 of 8 TOWN OF SOUTHOLD TECHNICAL SPECIFICATIONS FOR A NEW 246HP ARTICULATED WHEEL LOADER, WITH RAKE ATTACHMENT CATERPILLAR MODEL 966G II OR EQUAL NOTE: BIDDER MUST INDICATE ANY LACK OF COMPLIANCE WITH THE MAJOR FEATURES/SYSTEMS DESCRIBED BELOW. ANY ITEM OR FEATURE NOT INCLUDED MUST BE SO NOTED, AND A NARRATIVE DESCRIPTION GIVEN AS TO HOW/WHY, IN THE BIDDER'S OPINION, FAILURE TO INCLUDE SAID ITEM OR FEATURE, OR INCLUSION OF A SUBSTITUTE FOR THE ITEM/FEATURE SPECIFIED, MEETS THE "OR EQUAL" TEST REQUIRED IN THIS SPECIFICATION. SAID NARRATIVE MUST BE INCLUDED AS AN ATTACHMENT TO THE BID, AND MUST BE CLEARLY LABELED AS "(NAME OF BIDDER) EXCEPTIONS TO SOUTHOLD ARTICULATED WHEEL LOADER BID SPECIFICATIONS". THE TOWN RESERVES THE RIGHT TO REJECT ANY BID FOR FAILURE TO MEETANY PORTION OF THESE SPECIFICATIONS. ENGINE Engine must comply with EPA Tier II Emissions regulations Loader must be equipped with a shutdown system for high water temperature and low oil pressure to guard against engine damage. Engine must be a product &the loader manufacturer. The diesel engine for the unit shall have a minimum of 6 cylinders with a total minimum displacement of 629 cubic inches, be a 4-stroke cycle, turbo charged and liquid cooled. The fuel system shall be direct injected with individual adjustment free injection pumps and valves. The water pump shall be gear driven. The electrical system shall be 24-volt with a 65- amp alternator. The engine shall develop flywheel horsepower of no less than 246 at 2150 rpm with all engine accessories operating. The engine shall have a 110-volt coolant heater. The radiator shall be multiple row, trash resistant with replaceable sections with fin density of no more that 6 steel fins per inch. Fan must be hydraulically driven and controlled by engine coolant temperature and transmission temperature. Pistons must be of two-piece design and cylinders must be wet sleeve design. Engine oil change periods are to be no less than 500 hours apart. Engine must have equipment to supply engine lube oil pressure before engine is started. Engine must be a product of the loader manufacturer. TRANSMISSION The transmission for the unit shall be a planetary type, power shift type capable of providing a maximum forward speed to 23 mph. The transmission shall have 4 forward and 4 reverse speeds. The transmission shall have special modulation system to allow speed and direction changes under full load. The torque converter shall be single stage, single phase type. Four-wheel drive shall be constant. The transmission control shall be one lever. The transmission shall be equipped with automatic shifting ability. The left brake pedal shall neutralize transmission as well as rake the machine. The manufacturer of the loader shall manufacture transmission. Transmission control shall be rotating type located under the steering wheel. Torque converter stator must be free wheeling type. Southold Town Solid Waste M Articulated Wheel Loader Specifications May 27, 2004 p. 2of8 STEERING The unit steering shall be center point articulation. The steering cylinders shall be controlled by a steering wheel operated metering pump. Steering cylinders shall be a minimum 4.0-inch bore diameter and shall be activated by a vane type, hydraulic pump. The steering column shall be adjustable. The front and rear wheels must track at all times. Steering angle to be no more than 37°. Steering wheel shall be full 360° type. Steering pump shall function only when steering is required. A supplemental steering system must be provided. BRAKES The service brakes shall be four wheel, hydraulically activated wet disc type and located inside differential housing. The brakes shall be adjustment free with no asbestos material. The parking brake shall be a mechanical shoe type mounted on the transmission output shaft. The emergency brake shall a ply automatically when oil pressure drops to an unsafe level. An audible alarm will be activated also. Brake may be manually applied if need arises. No air compressor or air reservoir will be allowed. Brake system shall have a wear indicator system to alert technician to the wear status. FINAL DRIVES The final drives shall be planetary type located in each axle housing adjacent to the differential housing and shall use full floating bronze sleeve type beatings. Differentials shall be conventional type. HYDRAULICS The pumps must be vane type. The pump output shall have a maximum 99 GPM at 2111 RPM and 1000 psi. The bucket cycle time shall be a maximum of 10.2 seconds. The lift cylinder bore shall be a minimum of 7.0 inches and the stroke shall be a minimum of 33 inches. The hydraulic system shall function on biodegradable type oil, if necessary. All bucket functions shall be accomplished with a maximum of 3 hydraulic cylinders. The tilt cylinder must extend to effect bucket roll back and must be located above the loader lift arms. Cooler must be swing-out style. Remote pressure tape must be provided to facilitate serviceman accessibility. A third hydraulic valve must be available to operate any front mounted equipment requiting hydraulic power. FRAME The unit frame must be joined, midway by double tapered roller bearings in both the upper and lower hitch points. The bucket lift arms shall have a tide control system to stabilize tide. The unit shall be equipped with front drive shaft guard to protect rotating members, axle seal guard, perforated engine enclosures, extended rear bumper, hinged radiator guard and engine/transmission guards. Front frame must have lift cylinder baffles to reduce packing under the lift cylinders proper. Exclusive of coupler, lift and tilt linkage lube points may not exceed 13 in number. Southold Town Solid Waste Mgmt. AAiculated Wheel Loader Specifications May 27, 200~- p. 3of8 The operator's cab shall be mounted on rear of unit. The cab shall be sound suppressed; ROPS type as an integral part of cab and meet all OSHA and MESA requirements. The cab shall include tinted glass, front and rear windshield wipers, dome lights, suspension seat, inside and outside mounted rear view mirrors, one lockable entry door, floor mat, fire extinguisher, air conditioning and heater. A/C unit must utilize F134A refrigerant, not Freon. Cab must have AM- FM radio, including antenna. Unit shall have rotating amber beacon on roof and an additional flashing amber light to be energized when back-up alarm is being used. All cab glass must be flat to provide ease of local procurement. Cab must have two doors for entry and exit purposes. BUCKET The unit shall be equipped with a general-purpose style bucket with a heaped capacity of 5.5 cubic yards. The bucket shall have a bolt-on-cutting-edge and bolt-on-skid plates. Must be no wider than 10 feet, Bucket must be a product of the loader manufacturer and have a coupling receiver. Shall have quick coupling ability using drip-free hose connections. Rake shall provide a raking width of 130" and an overall width not to exceed 133". Bottom tines are to be flame cut type, no more than 10 in number and be spacedl2" apart. Top clamps are to be 6 in number with two 4" diameter hydraulic cylinder operating 3 clamps each. These clamps must allow an opening width of at least 94" when fully opened. Rake ends must be partially open to allow compost to extend beyond the raking width if need be. Rake weight to be at least 8000 lbs. This rake must allow the operator of the loader as much visibility as possible. Rake shall also be equipped with a bolt-on screen skin that will cover the inside of the bottom half of the rake. Screen openings shall be 2 inches. SERVICING The engine compartment shall provide easy access to oil filter, dipstick and electrical shut-off switch, engine oil filters. All of service entries must be vandal protected. Fan must be hydraulically driven. Engine cowling must be hydraulically raised to allow complete access to all engine components. This cowling must be non-metallic and have an auxiliary method of raising and lowering. TIRES The tires shall be 26.5 x 25 L-3 Michelin -20 ply. CAPACITIES The system capacities for the unit shall be, at a minimum: · Cooling system 21.0 GAL · Crankcase 9.0 GAL Southold Town Solid Waste Mgmt. I~t~ct Articulated Wheel Loader Specifications May 27, 2004 p. 4of8 · Transmission · Axles (front and rear) · Fuel Tank · Hydraulic System 13.0 GAL 33.0 GAL 100.0 GAL 54.0 GAL ACCESSORIES The unit shall be equipped with: · Engine block heater · High water temperature/low oil pressure and shut down system · Signal lights with 4 way flasher capability · Back-up alarm and amber stroke type back-up light · Power opening hood assembly with sloping rear section · Heavy-duty batteries · Emergency starting outlet with polarity fail-safe feature with slave cable · Two (2) grease applicators · Two (2) dozen grease cartridges · Two (2) sets of all books and manuals · Fire extinguisher, mounted · Landfill guarding package throughout including hydraulic power train guarding. COUPLER Quick type coupler must be a product of the wheel loader manufacturer. This coupler must attach to the loader in no more than three locations, it must also attach to the implements in no less than four locations. Coupler must have provisions for hydraulic outlets providing both in and out flow directions. Power to operate this coupler must be independent of any existing hydraulic circuits presently on the loader. DIMENSIONS · Height to top of cab, no more than 11' 9" · Overall length with bucket on ground, no more than 29' · Wheel base no more than 11'4" · Hinge pin height, no less than 13' 10" · Ground clearance, no less than 18" · Tread width, no less than 88" · Overall width of bucket, no less than 120" · Weight to be no less than 52,401 lbs. · Breakout force of no less than 44,060 lbs. · Dump clearance to be at least 10' 2" · Reach at full lift at least 4' 3" Southold Town Solid Waste Articulated Wheel Loader Specifications May 27, 2004 p, 5of8 COLOR The unit shall be painted standard color of the manufacturer. WARRANTY Shall be full, all items, parts and labor for 6 month from date of delivery. When the six- month period is reached, an additional warranty period will begin, that being for a 30- month period, not to exceed 5000 machine hours. This warranty will include parts and labor on the power train only. Successful bidder must supply an oil-sampling program to extend through the 5000-hour period at no cost to the Town. The taking ofoil samples will be the responsibility of the Town of Southold. PARTSANDSERVICE All bidders must be able to supply replacement parts within 48 hours of being ordered and must have a technician on the Disposal Site within 24 hours of being notified that one is needed. If either of these requirements is not met, the Town may impose a penalty of $100.00 per day until requirements are met. DELIVERY Machine must be delivered to the Town of Southold Compost Facility, Rt. 48, Cutchogue, NY within 60 days of placement of order. RE-PURCHASE REQUIREMENT All bidders must present re-purchase figures that the Town may utilize at the end of any of three time and/or hour periods. Those period are as follows: C. At the third year of ownership or 4200 machine hours attained. C. At the fourth year of ownership or 5600 machine hours attained. C. At the fifth year of ownership or 7000 machine hours attained. Successful bidder, at the time of delivery must supply a performance bond in the amount of the fifth year or 7000 hour repurchase period, to assure the Town that Bidder will be able to fulfill his or her obligation. If and when the repurchase is exercised, the machine must be in running condition and have at least 40% tire life remaining. This repurchase requirement is to be utilized only if the Town so desires. The required bond will be held by the Town Clerk. TRADES 0 0 0 0 One 1997 John Deere 644G Wheel Loader One 1979 Mack Quarry Truck One 1996 Ford Crown Victoria One 1994 Chevrolet Caprise Southold Town Solid Waste Mgmt. Dl~Frct Articulated Wheel Loader Specifications May 27, 2004 p. 6of8 These trades may be inspected on Monday through Friday between the hours of 9:00 AM and 3:00 PM by contacting Mr. James Bunchuck at 631-734-7685. Southold Town Solid Waste Mgmt. Articulated Wheel Loader Specifications May 27, 2004 p. 7of8 THIS IS THE BID OF: PLEASE ENTER NAME AND ADDRESS OF BIDDER: 1. MAKE & MODEL: 2. PRICE: 3. TRADE ALLOWANCES: 1997 John Deere 644G Wheel Loader 1979 Mack Quarry Truck 1996 Ford Crown Victoria 1994 Chevrolet Caprise 4. NET AFTER TRADE: 5. RE-PURCHASE FIGURE: Third year or 4200 hours Fourth year or 5600 hours Fifth year or 7000 hours 6. DELiVERY AFTER RECEiPT OF ORDER: 7. SIGNATURE OF BIDDER: 8. DATE: Southold Town Solid Waste Mgmt. Articulated Wheel Loader Specifications May 27, 2004 p. 80f8 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond t~tmished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) CompanyName Mailing Address Phone Number BID ON ARTICULATE WHEEL LOADER STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the c~ day of /5Q6_,..~ 2004 she affixed a notice of which the annexed printed notice is a true copy, in, ap~dper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. Legal Notice: Notice to Bidders for 2004 Articulated Wheel Loader, bid opening at 10:00 a.m., Thursday, May 27, 2004 Elizabeth A. Neville Southold Town Clerk Swom to before me this C~"~ dayof Dq%f 2004 LYNDA M. BOHN NOTARY PUSMC, State of No. 07 SO6020932~ Qualified In Suffolk County Term Expires March 8, TOWN OF SOUTHOLD TECHNICAL SPECIFICATIONS FOR A NEW 246HP ARTICULATED WHEEL LOADER, WITH RAKE A']-I'ACH M ENT CATERPILLAR MODEL 966G II OR EQUAL ENGINE Engine must comply with EPA Tier II Emissions regulations. Loader must be equipped with a shutdown system for high water temperature and Iow oil pressure to guard against engine damage. Engine must be a product of the loader manufacturer. The diesel engine for the unit shall have a minimum of 6 cylinders with a total minimum displacement of 629 cubic inches, be a 4-stroke cycle, turbo charged and liquid cooled. The fuel system shall be direct injected with individual adjustment free injection pumps and valves. The water pump shall be gear driven. The electrical system shall be 24-volt with a 65- amp alternator. The engine shall develop flywheel horsepower of no less than 246 at 2150 rpm with all engine accessories operating. The engine shall have a 110-volt coolant heater. The radiator shall be multiple row, trash resistant with replaceable ~ections with fin density of no more that 6 steel fins per inch. Fan must be hydraulically driven and controlled by engine coolant temperature and transmission temperature. Pistons must be of two-piece design and cylinders must be wet sleeve design. Engine oil change periods are to be no tess than 500 hours apart. Engine must have equipment to supply engine lube oil pressure before engine is started. Engine must be a product of the loader manufacturer. TRANSMISSION The transmission for the unit shall be a planetary type, power shift type capable of providing a maximum forward speed to 23 mph. The transmission shall have 4 forward and 4 reverse speeds. The transmission shall have special modulation system to allow speed and direction changes under full load. The torque converter shall be single stage, single phase type. Four-wheel drive shall be constant. The Transmission control shall be one lever. The transmission shall be equipped with automatic shifting ability. The left brake pedal shall neutralize transmission as well as brake the machine. The manufacturer of the loader shall manufacture transmission. Transmission control shall be rotating type located under the steering wheel. Torque converter stator must be free wheeling type. STEERING The unit steering shall be center point articulation. The steering cylinders shall be controlled by a steering wheel operated metering pump. Steering cylinders shall be a minimum 4.0-inch bore diameter and shall be activated by a vane type, hydraulic pump. The steering column shall be adjustable. The front and rear wheels must track at all times. Steering angle to be no more than 37°. Steering wheel shall be full 360° type. Steering pump shall function only when steering is required. A supplemental steering system must be provided. BRAKES The service brakes shall be four wheel, hydraulically activated wet disc type and located inside differential housing. The brakes shall be adjustment free with no asbestos material. The parking brake shall be a mechanical shoe type mounted on the transmission output shaft. The emergency brake shall apply automatically when oil pressure drops to an unsafe level. An audible alarm will be activated also. Brake may be manually applied if need arises. No air compressor or air reservoir will be allowed. Brake system shall have a wear indicator system to alert technicians to the wear status. Page 1 of 5 FINAL DRIVES The final drives shall be planetary type located in each axle housing adjacent to the differential housing and shall use full floating bronze sleeve type bearings. Differentials shall be conventional type, HYDRAULICS The pumps must be vane type. The pump output shall have a maximum 99 GPM at 2111 RPM and 1000 psi. The bucket cycle time shall be a maximum of 10.2 seconds. The lift cylinder bore shall be a minimum of 7.0 inches and the stroke shall be a minimum of 33 inches. The hydraulic system shall function on biodegradable type oil, if necessary. All bucket functions shall be accomplished with a maximum of 3 hydraulic cylinders. The tilt cylinder must extend to effect bucket roll back and must be located above the loader lift arms. Cooler must be swing-out style. Remote pressure tape must be provided to facilitate serviceman accessibility. A third hydraulic valve must be available to operate any front mounted equipment requiring hydraulic power. FRAME The unit frame must be joined, midway by double tapered roller bearings in both the upper and lower hitch points. The bucket lift arms shall have a ride control system to stabilize ride. The unit shall be equipped with front drive shaft guard to protect rotating members, axle seal guard, perforated engine enclosures, extended rear bumper, hinged radiator guard and engine/transmission guards. Front frame must have lift cylinder baffles to reduce packing under the lift cylinders proper. Exclusive of coupler, lift and tilt linkage lube points may not exceed 13 in number. CAB The operator's cab shall be mounted on rear of unit. The cab shall be sound suppressed; ROPS type as an integral part of cab and meet all OSHA and MESA requirements. The cab shall include tinted glass, front and rear windshield wipers, dome lights, suspension seat, inside and outside mounted rear view mirrors, one Iockable entry door, floor mat, fire extinguisher, air conditioning and heater. NC unit must utilize F134A refrigerant, not Freon. Cab must have AM-FM radio, including antenna. Unit shall have rotating amber beacon on roof and an additional flashing amber light to be energized when back-up alarm is being used. All cab glass must be flat to provide ease of local procurment. Cab must have two doors for entry and exit purposes.. BUCKET The unit shall be equipped with a general-purpose style bucket with a heaped capacity of 5.5 cubic yards. The bucket shall have a bolt-on-cutting-edge and bolt-on-skid plates. Must be no wider than 10 feet. Bucket must be a product of the loader manufacturer and have a coupling receiver. RAKE Shall have quick coupling ability using drip-free hose connections. Rake shall provide a raking width of 130" and an overall width not to exceed 133". Bottom tines are to be flame cut type, no more than 10 in number and be spaced 12" apart. Top clamps are to be 6 in number with two 4" diameter hydraulic cylinder operating 3 clamps each. These clamps must allow an opening width of at least 94" when fully opened. Rake ends must be partially open to allow compost to extend beyond the raking width if need be. Rake weight to be at least 8000 lbs. This rake must allow the operator of the loader as much visibility as possible. Page 2 of 5 SERVICING TIRES The engine compartment shall provide easy access to oil filter, dipstick and electrical shut-off switch, engine oil filters. All of service entries must be vandat protected. Fan must be hydraulically driven. Engine cowling must be hydraulically raised to allow complete access to all engine components. This cowling must be non-metallic and have an auxiliary method of raising and lowering. The tires shall be 26.5 x 25 L-3 Michelin - 20 ply. CAPACITIES The system capacities for the unit shall be, at a minimum: · Cooling system 21.0 GAL Crankcase 9.0 GAL Transmission 13.0 GAL · Axles (front and rear) 33.0 GAL · Fuel Tank 100.0 GAL · Hydraulic System 54.0 GAL ACCESSORIES The unit shall be equipped with: COUPLER · Engine block heater High water temperature/Iow oil pressure and shut down system Signal lights with 4-way flasher capability · Back-up alarm and amber stroke type back-up light Power opening hood assembly with sloping rear section · Heavy-duty batteries · Emergency starting outlet with polarity fail-safe feature with slave cable Two (2) grease applicators Two (2) dozen grease cartridges Two (2) sets of all books and manuals Fire extinguisher, mounted Landfill guarding package throughout including hydraulic power train guarding. Quick type coupler must be a product of the wheel loader manufacturer. This coupler must attach to the loader in no more than three locations, it must also attach to the implements in no less than four locations. Coupler must have provisions for hydraulic outlets providing both in and out flow directions. Power to operate this coupler must be independent of any existing hydraulic circuits presently on the loader. DIMENSIONS · Height to top of cab, no more than 11' 9" Overall length with bucket on ground, no more than 29' Wheel base no more than 11' 4" · Hinge pin height, no less than 13' 10" · Ground clearance, no less than 18" Tread width, no less than 88" Overall width of bucket, no less than 120" Weight to be no less than 52,401 lbs. Breakout force of no less than 44,060 lbs. · Dump clearance to be at least 10' 2" · Reach at full lift at least 4' 3" Page 3 of 5 COLOR The unit shall be painted standard color of the manufacturer. WARRANTY Shall be full, all items, parts and labor for 6 month from date of delivery. When the six- month period is reached, an additional warranty period will begin, that being for a 30- month period, not to exceed 5000 machine hours. This warranty will include parts and labor on the power train only. Successful bidder must supply an oil-sampling program to extend through the 5000-hour period at no cost to the Town. The taking of oil samples will be the responsibility of the Town of Southold. PARTS AND SERVICE All bidders must be able to supply replacement parts within 48 hours of being ordered and must have a technician on the Disposal Site within 24 hours of being notified that one is needed. If either of these requirements is not met, the Town may impose a penalty of $100.00 per day until requirements are met. RE-PURCHASEREQUIREMENT All bidders must present re-purchase figures that the Town may utilize at the end of any of three time and/or hour periods. Those preiod are as follows: A. At the third year of ownership or 4200 machine hours attained. B. At the fourth year of ownership or 5600 machine hours attained. C. At the fifth year of ownership or 7000 machine hours attained. Successful bidder, at the time of delivery must supply a per[ormance bond in the amount of the fifth year or 7000 hour repurchase period, to assure the Town that Bidder will be able to fulfill his or her obligation. If and when the repurchase is exercised, the machine must be in running condition and have at least 40%tire life remaining. This repurchae requirement is to be utilized only if the Town so desires. The required bond will be held by the Town Clerk. TRADES These trades may be inspected on Monday through Friday between the hours of 9:00 AM and 12:00 PM by contacting Mr. James Bunchuck at 631-734-7685. Page 4 of 5 PLEASE ENTER NAME AND ADDRESS OF BIDDER IN BOX: THIS ISTHE BID OF: 1. MAKE & MODEL: 2. PRICE 3. TRADE ALLOWANCE: 4. NET AFTER TRADE: 5. RE-PURCHASE FIGURE: DELIVERY AFTER RECEIPT OF ORDER: SIGNATURE OF BIDDER: DATE: Third year or 4200 hours Fourth year or 5600 hours Fifth year or 7000 hours Page 5 of 5 ELIZABETH A. NEVILLE TOWN CLERK REGISTKAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOVfING RESOLUTION NO. 402 OF 2004 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 18, 2004: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the acrluisition of a front-end wheel loader for the Solid Waste Management District, all in accordance with specifications provided by the Solid Waste Coordinator, subject to the review and approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk