Loading...
HomeMy WebLinkAboutScrap Metal Removal SWMD ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 5:3095 Main Road P.O. Box 1179 Southold, New York 1197] Fax (631) 765-6145 Telephone (631) 765-1800 southotdtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Much 29,2004 Kevin Gershowitz Gershow Recycling Corporation 71 Peconic Ave P O Box 526 Medford NY 11763 Dear Mr. Gershowitz: Congratulations. The Southold Town Board, at its regular meeting of March 23, 2004, accepted the proposal of Gershow Recycling Corporation for the remowtl and payment for scrap metal from the Cutchogue Transfer Station. A certified copy of the resolution is enclosed. Thank you. Very truly yours, Elizabeth A. Neville Southold Town Clerk Ijc Enclosure ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAl, STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O..Box 1179 Squthold, New York 11971 Fax (631) 765-6145 T~lephone (631) 765-1860 southoldtown.northfork.net THIS IS 'FO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 258 OF 2004 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 23, 2004: WHEREAS The Solid Waste District solicited bids for the removal of scrap metal from the Cutchogue Transfer Station in 2004; and WHEREAS no bids were received in response to the solicitation; and WHEREAS scrap metal is a commodity for which vendors typically pay based on a published index that fluctuates based on market conditions; and WHEREAS Gcrshow Recycling Corporation has since proposed a multi-year agreement for the removal of scrap metal at a price that is tied to a published market indicator mid ~vhich would guarantee a positive price (payment) to the Solid Waste District for the duration of the agreement; now therefore be it RESOLVED that the Town Board of the Town of Southold hereby acceots the vro0osal of Gershow Recvclin~ Corl)oration for the removal of and oavment for scrao metal from the Cutcho£ue Transfer Station, subject to the review and approval of the Solid Waste Coordinator and the Town Attorney. Elizabeth A. Neville Southold Town Clerk GERSHOW'RECYCLING CORPORATION DATE: ~'o~'n of Sou~ld Post-it* F~x Note 7671 P.O. Box 1179 Co./Oep~ Co ~y, J~uary 08, SD'BI: PAGES: Two p~,zz ttnal Jim. Attacin~ is a PmlX~fl fo~ Oer~how to pu~a~ rite Towas scrap metal [t~.,a. As discumed, under l~rS rrmaicipal law, a nr,.miclpslity is not under obliigatio~ to ~ oat gm' bid on it~ns T~e enclosed proposal i~ based upon a published mat~e~ indicator ~:1 therefore it is ~ot a fixed priced oorm'~m.. You cia obtaia your own subl~riptton for the published l:mPer, if you so choos~, or at tl~ be~.nning of~Ja month ~ would mail or ~x k ~ you, FlY, cd Iniced coal~t, fur ~ho s~le of commoditias are not Rood practices. Under fixed pricing ~ vendor must gr01x~o a gl'Icc ~ kl tho worst of maxk~ c. ouditi~na will still r~mta, m a margin, That leaves the seller with a pdc~ that is mually below mark~ valuo. For th~ hl~z t~ y~ ~ $omhold h~ ~n~ to bid, ~w ~s b~ thc ~}~ ~ wm $3.01. not b~a inclt~lt.d ia the pi,~l.,osal b~a it c~n h~ if y~ so choose. Plcas~ r~i~nv tl~ ~ a~ad ~ 1[~ ~o ~onta~t m~ (631-2S9-6188 or k'~'vtxxt~,~rshow.~onO if yon have any ~ri.s at sll. Yours, OERSHO'W R~CYCLI2¢O CORPORATION Prooosal For The Town of Southold's Metal Rec¥clinp ProRram ~c~ of ~ap ~1 ~i~ ~ ~ bu~ offof ~i~ ~d~. ~i~ allows f~ ~ ~i~ ~volv~ to s~c in ~e ~k~ ~ ~d lows ~ovt ~ p~ {~ ~ ~ ~ of ~ ~c~ This muS~e, szed p~poaal wcmld be between Oct~how P. ecycli%~ Colpomdon (COMPANY) anti tl~ {TOWN). W~ l:~opo~ · t~'m of for~] ¢lghI (¢g) monrh'~ with th~ oppolmmty for botl~ l:~tlies additinnat two tw~ty f~w-n-~ath l~, TOW~N w/il ~e21'd~e f~l~wi~g itm~ Io COMP.AaNY at~d COI~A.,NY will b~y the fallowiu$ itca'~ f:wm TOWN: if TOTM should dedrc ro deliver i~ MISC~I nNEOU~ SCRAP M~ to ~'9 ~i~ ~t~ at 7l P~ Argue in M~, ~ ~ ~l ~y a ~ of ilS.00 ~ ton for the MISC~LA~OUS TO~ ~ll ~ ~ble f~ ~ ~ zo ~ ~ ~to CO~'S ~ive ci~y ~d roU- If the amoura of I~Un~ of MIgCELI.ANEO1JS SCRAP MET.M~ load, xl in thc ¢o~taixn~ is l~a,a th~ 15,000 lbs thc~ TOW~ wi~l net receive pa.x~n~t ~ the SCRAP M~fAL The i~e f~r item ~ 1 (MISCIiI.I.A~OUS 5CRAP ~) ~H ~ ~ ~ ~c ~ of a ~y m~ ~b~ (m ~bl~ f~ ov~ ~ y~). It ~ ~ ~ ~. { ~c fin~ ~Y ~ ~ ~ ~ ~ ~ ~ ~ ~ ~e pfi~ f~ ~e ~ ~th. ~e iow ~ of ~ ~ To pr~ect and sl~l~er tho TOWN' fnma ~ advane ~ ~n~fl~ a ~ will ~ ~bli~ A fl~r pA~ E;~c.~sive d~ris in tho lOmtS can.t be abeorbegl by ~, M~ ~e ~ ~d fm ~ not ~fiS ~ ~, v~e ~ ~, ~s~, ~, la~ ~w~, ~ow bl~ bi~ file ~s, air' ~t~, ~ ~ B~t~, ~ ~ ~ ~, ~1 ~m~ ~ ~ ~ ~1~ ~ ~ of all ' ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FY~EEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Scrao Metal Removal 2004 Bid Opening 12/18/03 10:00 A.M. No Bids Received LEGAl, NOTICaE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the removal of Scrap Metal for Calendar year 2004 from the Southold Town Disposal Area, Cutchogue, New York. The sealed bids will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 18, 2003, at which time they will be opened and read aloud in public. Specifications, a proposed con- tract for the execution of the work, and forms of proposal can be examined at the office of the Town Clerk, Town Hall, 53005 Main Road, Southold, New York 11971. Proposals must be made upon and in strict accordance with the form of proposal which form of proposal will have an accompa- nying copy of the specifications for said work and proposed agreement, and the same may be obtained at the Office of the cOUNTY OF SUFFOLK STATE OF NEW YORK ss: Lise Marinace, being duly sworn, says that she is the Legal Advertising Coordinator, of the Traveler Watchman, a public newspaper printed at Southold, in Suflblk County; and that the notice of which the annexed is a printed copy, has been published in said Traveler I'Valchman once each week for ........ /....week(~) successively, commgncing on the..~../. ......... day of ....... _~', dr._ /... :.[~.. ZX .... %.--Z5 ..... Southold Town Clerk· Any alterations of the form of the proposal will, result in the auto- matic rejection of the bid and forfeiture of the bid deposit. Proposals must be made and redeived upon the following conditions: Each proposal must be accom- panied by the deposit of a certi- fied check payable to the order of the Towd of Southold in the sum of $200.00, or a bond with sufficient sureties, conditioned that if the proposal is accepted, the successful bidder will enter into a contract for the work, and that he will furnish, within ten days from the date of the accept- ance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion o[the work speci- fied. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into contract pursuant to the requirements otthe Town Board, or fails to g. ive the further security prescribed in the Specifications within the time limit herein, then the check deposited as aforesaid and the moneys standing to the credit of same, will be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liq- uidated damages. , All bids must be marked Bid for Removal of Scrap Metal", and must be sigl~ed and sealed in envelopes platnly addressed to the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971. The Town Board of the Town of Southold reserves the right to reject any and all bids or parts thereof. The bid price shallnot include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 1X 11/27/03 (078) Swoop, to be[ore me this..d ...... day of · ..,-.~/d,~.?;.]../)~. :...~.~ 2003. Notary Public Emily Ilamill N()TARx, Pt[BIA(', State of New '~ ork No. 01 llA5059984 Qualified in Suffolk ( ounty ( ommlssion expires May 06, 2006 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF V~TAL STATISTICS MARIIIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD TO: FROM: DATE: RE: FAX TRANSMITTAL CONSTRUCTION INFO - 800 962-0544 DODGE REPORTS 293-5456 BROWN'S LETTERS 244-9576 BURRELLE'S INFO - 800 524-3329 DATA CONSTRUCTION 888 232-9941 BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145 November 20, 2003 "BIDS" ADVERTISEMENT/PUBLICATION IQ_ Number of Pages (including cover): I.L) If total transmittal is not received, please call 631 765-1800. COMMENT S: Please acknowledge receipt of this information by signing below and returning a faxed copy to me at 631 765-6145, attention: Betty Neville. Thank you. Received by Date LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the removal of Scrap Metal for Calendar year 2004 from the Southold Town Disposal Area, Cntchogue, New York. The sealed bids will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 18, 2003, at which time they will be opened and read aloud in public. Specifications, a proposed contract for the execution of the work, and forms of proposal can be examined at the office of the Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. Proposals must be made upon and in strict accordance with the form of proposal which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement, and the same may be obta'med at the Office of the Sonthold Town Clerk. Any alterations of the form of the proposal will, result in the automatic rejection of the bid and forfeiture of the bid deposit. Proposals must be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, conditioned that if the proposal is accepted, the successful bidder will enter into a contract for the work, and that he will furnish, within ten days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly retttrned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limit herein, then the check deposited as aforesaid and the moneys standing to the credit of same, will be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Removal of Scrap Metal", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971. The Town Board of the Town of Southold reserves the right to reject any and all bids or parts thereof. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 6, 2003 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attomey Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the removal of Scrap Tires f~om the Southold Town Collection/Disposal Area, Route 48, Cutchogue, New York. Please note that the Town seeks bids for each of two options. OPTION/ti is a bid for removing/accepting scrap tires fo; CALENDAR YEAR 2004 ONLY; OPTION//2 is a bid for removing/accepting scrap tires for CALENDAR YEARS 2004 through 2005, inclusive. Bidder will supply a 100 cubic yard capacity trailer, to be filled by employees of the Town of Southold. When the filled trailer is removed, a replacement trailer will be installed in its place. Bidder agrees to send a trailer within one (1) week of being notified by the Town. At its sole discretion, the Town may extend this deadline should it be deemed in the Town's interest to do so. Failure to send a trailer within a week, however, may result in cancellation of this contract by the Town. The sealed bids, together with a Non-collusive Bid Certificate, and bank draft or certified check in the mount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 A.M., Thursday, December 18, 2003, at which time they will be opened and read aloud in public. The bids must indicate two (2) prices as follows: (1) Price per 100 cubic yard (or greater) trailer load of tires picked up by the bidder using bidder's trailer and track. (If the bidder plans to utilize a trailer of less than 100 cubic yards capacity, the bidder must so state, and quote prices tied specifically to the size trailer he intends to use.) OPTION//1 Price (1-year contract, calendar year 2004 year): $ OPTION//2 Price (2-year contract, calendar years 2004-2005: $ (All prices quoted in S/ton) (2) Price per 100 cubic yards trailer load of tires delivered by the Town to bidder's facility using Town-owned track and push out trailer. OPTION #1 Price (1-year contract, calendar year 2004 only): $ OPTION//2 Price (2-year contract, calendar years 2004-2005: $ The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Removal of Scrap Tires", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: November 18, 2003 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 26, 2003, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, PO BOX 1179, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the'Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Sonthold, New York 11972, until 10:00 A.M., Thursday, December 18, 2003, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 2004. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non-Collusive Bid Certificate, and bank draft or certified check the mount of $100.00. All bids must be marked "Bid on Police Department Uniform Clothing", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The bid price shall not include any tax, federal, state, or local, fxom which the Town of Southold is exempt. Dated: November 18, 2003. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 26, 2003, AND FORWARD ONE (1) AFFIDA IT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Attorney Dodge Reports Burrelle's Information Services Chief Cochran Town Board Members Chief Cochran Browns Letters Town Clerk's Bulletin Board LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions'of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York 11972, until 10:00 A.M., Thursday, December 18, 2003, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for calendar year 2004. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non-Collusive Bid Certificate, and bank draft or certified check the amount of $100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The bid price shall not include any tax, federal, state, or local, f~om which the Town of Southold is exempt. Dated: November 18, 2003. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 26, 2003, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler Watchman Chief Cochran Burrelle's Information Services Town Clerk's Bulletin Board Town Board Members Dodge Reports Town Attorney Browns Letters Chief Cochran LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 10:3 of the General Municipal Law, that sealed bids are sought by the Town of Southold for the following for Calendar Year 2004: the purchase of 112 pints of Homogenized Pasteurized Whole Milk, 250 - ½ pints a day, more or less as may be needed, 365 days a year, delivered to the Southold Town Human Resource Center, Sound Avenue and Pacific Street, Mattituck, New York, Specifications may be ?btained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main R6ad, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid Certificate, will be received by the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thnrsday, December 18, 2003, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so, All bids must be signed and sealed in envelopes plainly marked "Bid on Milk", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state', or local, from which the Town of Southold is exempt. DATED: November 18, 2003 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 26, 2003 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Karen McLaughlin, Director of Human Services Dodge Reports Brown's Letters Burrelle's information Services Town Clerk's Bulleting Board LEGAL NOTICE NOTICE TO BIDDERS PLEASE TAKE NOTICE that sealed bids will be received by the Town Board, on' behalf of the Town of Southold, in the Town Hall, 53095 Main Road, Southold, New York 11971, not later than 10:00 A.M., Thursday, December 11, 2003 at which time they will be publicly opened and read aloud, for the following project: SCAVENGER WASTE TREATMENT FACILITY WASTE TRANSPORT AND DISPOSAL A non-refundable fee of Twenty-Five Dollars ($25.00) payable to the Town of Southold will be required for a set of specifications. The above referenced specifications, may be seen at or procured from the office of the Town Clerk, 53095 Main Road, Southold, New York 11971. Each bid shall be accompanied by a non-collusive bid certificate and bank draft or certified check in the amount of $500.00. The Town Board reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. Ail bids must be signed and sealed in envelopes plainly marked "Bid on Scavenger Waste Transport", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 6, 2003 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 13, 2003, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH A. NEVILLE, TOWN CLERK, TOWN HALL, P.O. BOX 1179, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times Town Attorney Browns Letters Data Construction Scavenger Waste Plant Town Board Members Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of 10,000 yards of screened sand, more, or less, as i~ay be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631 734-5211 or 631 765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 4, 2003, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 5, 2003 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 13, 2003, AND FORWARD ONE (1) I AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK~ TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Traveler Watchman Town Attorney Data Construction Brown's Letters Town Clerk's Bulletin Board Town Board Members Superintendent of Highways Dodge Reports Burrelle's Information Services LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids arc sought and requested for the purchase of Gasoline by the Town of Southold for Calendar Year 2004. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 4, 2003, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should is be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gasoline", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 5, 2003. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 13, 2003 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Traveler-Watchman Town Attorney Dodge Reports Burrelle's Information Services Supt. of Highways Town Board Members Data Construction Brown's Letters Town Clerk's Bulletin Board Chief of Police Cochran LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of 40,i)00 gallons, more or less as may be needed, of Diesel Fuel for the Southold Town Highway Department and Collection/Disposal Area for Calendar Year 2004. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 4, 2003, at which time they will be opened and read aloud in public. The Town Board of the town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Diesel Fuel", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: . ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 13, 2003, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Traveler-Watchman Town Attorney Dodge Reports Burrelle's Information Services Supt. of Highways Harris Town Board Members Data Construction Brown's Letters Town Clerk's Bulletin Board Solid Waste Coord. Bunchuck LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2004. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 4, 2003, at which time they will be opened and read aloud in public. The Town Board &the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating l~lel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 6, 2003 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 13, 2003 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Traveler Watchman Town Attorney Dodge Reports Burrelle's Information Services Supt. of Highways Town Board Members Data Construction Brown's Letters Town Clerk's Bulletin Board LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the removal of Scrap Metal for Calendar year 2004 from the Southold Town Disposal Area, Cutchogue, New York. The sealed bids will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 18, 2003, at which time they will be opened and read aloud in public. Specifications, a proposed contract for the execution of the work, and forms of proposal can be examined at the office of the Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. Proposals must be made upon and in strict accordance with the form of proposal which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement, and the same may be obtained at the Office of the Southold Town Clerk. Any alterations of the form of the proposal will, result in the automatic rejection of the bid and forfeiture of the bid deposit. Proposals must be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Sonthold in the sum of $200.00, or a bond with sufficient sureties, conditioned that if the proposal is accepted, the successful bidder will enter into a contract for the work, and that he will furnish, within ten days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limit herein, then the check deposited as aforesaid and the moneys standing to the credit of same, will be forfeited to the Town as liquidated damages, or ifa bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Removal of Scrap Metal", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971. The Town Board of the Town of Southold reserves the fight to reject any and all bids or parts thereof. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 6, 2003 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER RESOLVED that, (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Removal of Scrap Metal from the Southold Town Disposal Area, Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Mtmicipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate of this corporate bidder shall be liable under the penalties of perjury The foregoing copy is a tree and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on the day of ~ 2003. Secretary (Seal of the Corporation) AGREEMENT THIS AGREEMENT, made and entered into this day __ of 2000 between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Ma'm Road, Southold, Suffolk County, New York, hereinafter called the "Town", and , a domestic corporation of the State of , having its principal office at , party of the second part, hereinafter called the "Contractor". WITNESSETH: In consideration of the covenants and agreements hereinafter contained, the Contractor agrees to furnish all equipment, materials, implements, and incidentals and to furnish all labor to do all the work required for the Removal of Scrap Metal from the Southold Town Disposal Area at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefore on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract, for the period fi'om January 1, 2004 through December 31, 2004. In consideration of which the Contractor and the Town agrees to the following: A. The Contractor shall pay to the Town $ l~er ton for scrap metal removed by the Contractor. B. The Contractor shall pay to the Town $ per ton for scrap metal delivered to the Contractor. The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1. The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to the labor under this Agreement. 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be performed under the provisions of the Laws of the State of New York affecting the same, and this Contract shall be null and void and of no effect if the contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Town Clerk of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the Contract. 4. Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to have been inserted, then upon the application of either party, this Contract shall be physically amended forthwith to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. 6. Liability and Indemnification. Contractor agrees to indemnify, defend and hold harmless the Town against any and all liability, loss, damage, suit, claim, demand, cost, charge and attorneys fees of whatever kind arising out of a third party action or claim which the Town may directly or indirectly incur by reason of the Contractor's negligence in carrying out or performing the terms of this Agreement or failing to carry out the terms of the Agreement. IN WITNESS WHEREOF, the respective parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respective parties and their respective seals affixed, the day and year first above written. (SEAL) TOWN OF SOUTHOLD By Joshua Y. Horton, Supervisor (SEAL) CONTRACTOR By STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) On this day of ~ 2003, before me personally came JOSHUA Y. HORTON, known to me known, who being by me duly sworn, did depose and say that he resides at Sterling Cove Condos, Greenport, New York, that he is the Supervisor of the Town of Southold, the municipality described in and which executed the foregoing instrument; that he knows the seal of said Town; that the seal affixed to said instrument is such Town Seal; that it was so affixed by order of the Town Board of the Town of Southold, and, that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) SS: COUNTYOF SUFFOLK) On this day of ~ 2003, before me personally came , to me personally known, being by me duly sworn, did depose and say that he resides at , that he is the of , the Corporation described in and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the I ~ day of ~ ,2003, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid Opening: Scrap Metal, Thursday, Dec 18, 2003 Southold Town Clerk Sworn before ~ this ]~ dayof I~t.,J~.&, 2003. LYNDA M. BOHN NOTARY PUBLIC, State of New Yor~ No. 01 BO6020932 Oualified in Suffolk Count/_ Term Expires March 8, ;3 ~ EI,17,ABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICEE Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 727 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 6, 2003: RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the following items for 2004: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Rock Salt for the Highway Department Bulk Ice Control Sand for the Highway Department Removal and Transfer of Scavenger Waste Removal of Household Hazardous Waste from the Transfer Station Removal of Scrap Tires from the Transfer Station Removal of Scrap Metal from the Transfer Station Town Yellow Garbage Bags Elizabeth A. Neville Southold Town Clerk LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the removal of Scrap Metal for Calendar year 2004 from the Southold Town Disposal Area, Cutchogue, New York. The sealed bids will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, , at which time they will be opened and read aloud in public. Specifications, a proposed contract for thc execution of the work, and forms of proposal can be examined at the office of the Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. Proposals must be made upon and in strict accordance with the form of proposal which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement, and the same may be obtained at the Office of the Southold Town Clerk. Any alterations of the form of the proposal will, result in the automatic rejection of the bid and forfeiture of the bid deposit. Proposals must be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, conditioned that if the proposal is accepted, the successful bidder will enter into a contract for the work, and that he will furnish, within ten days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limit herein, then the check deposited as aforesaid and the moneys standing to the credit of same, will be forfeited to the Town as liquidated damages, or ifa bond has been presented in lieu ora certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Removal of Scrap Metal", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971. The Town Board of the Town of Southold reserves the right to reject any and all bids or parts thereofi The bid price shall not include any tax, federal, state, or local fi.om which the Town of Southold is exempt. Dated: ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER RESOLVED that, (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Removal of Scrap Metal from the Southold Town Disposal Area, Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate of this corporate bidder shall be liable under the penalties of perjury The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on the day of ~ 2003. Secretary (Seal of the Corporation) AGREEMENT THIS AGREEMENT, made and entered into this day __ of ~ 2000 between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Town", and , a domestic corporation of the State of , having its principal office at , party of the second part, hereinafter called the "Contractor". WITNESSETH: In consideration of the covenants and agreements hereinafter contained, the Contractor agrees to furnish all equipment, materials, implements, and incidentals and to furnish all labor to do all the work required for the Removal of Scrap Metal from the Southold Town Disposal Area at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefore on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract, for the period from January 1, 2004 through December 3 l, 2004. In consideration of which the Contractor and the Town agrees to the following: A. The Contractor shall pay to the Town $ per ton for scrap metal removed by the Contractor. B. The Contractor shall pay to the Town $ per ton for scrap metal delivered to the Contractor. The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1. The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to the labor under this Agreement. 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be performed under the provisions of the Laws of the State of New York affecting the same, and this Contract shall be null and void and of no effect if the contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Town Clerk of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the Contract. 4. Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to have been inserted, then upon the application of either party, this Contract shall be physically amended forthwith to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. 6. Liability and Indemnification. Contractor agrees to indemnify, defend and hold harmless the Town against any and all liability, loss, damage, suit, claim, demand, cost, charge and attorneys fees of whatever kind arising out of a third party action or claim which the Town may directly or indirectly incur by reason of the Contractor's negligence in carrying out or performing the terms of this Agreement or failing to carry out the terms of the Agreement. IN WITNESS WHEREOF, the respective parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respective parties and their respective seals affixed, the day and year first above written. (S E A L) TOWN OF SOUTHOLD By Joshua Y. Horton, Supervisor (SEAL) CONTRACTOR BV STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) On this day of ~ 2003, before me personally came JOSHUA Y. HORTON, known to me known, who being by me duly sworn, did depose and say that he resides at Sterling Cove Condos, Greenport, New York, that he is the Supervisor of the Town of Southold, the municipality described in and which executed the foregoing instrument; that he knows the seal of said Town; that the seal affixed to said instrument is such Town Seal; that it was so affixed by order of the Town Board of the Town of Southold, and, that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) SS: COUNTYOF SUFFOLK) On this day of ~ 2003, before me personally came , to me personally known, being by me duly sworn, did depose and say that he resides at , that he is the of , the Corporation described in and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. Notary Public LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the removal of Scrap Metal for Calendar year 2004 from the Southold Town Disposal Area, Cutchogue, New York. The sealed bids will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, , at which time they will be opened and read aloud in public. Specifications, a proposed contract for the execution of the work, and forms of proposal can be examined at the office of the Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. Proposals must be made upon and in strict accordance with the form of proposal which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement, and the same may be obtained at the Office of the Southold Town Clerk. Any alterations of the form of the proposal will, result in the automatic rejection of the bid and forfeiture of the bid deposit. Proposals must be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, conditioned that if the proposal is accepted, the successful bidder will enter into a contract for the work, and that he will furnish, within ten days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limit herein, then the check deposited as aforesaid and the moneys standing to the credit of same, will be forfeited to the Town as liquidated damages, or ifa bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Removal of Scrap Metal", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971. The Town Board of the Town of Southold reserves the fight to reject any and all bids or parts thereof. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER RESOLVED that, (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Removal of Scrap Metal from the Southold Town Disposal Area, Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate of this corporate bidder shall be liable under the penalties of perjury The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on the day of ~ 2003. Secretary (Seal of the Corporation) AGREEMENT THIS AGREEMENT, made and entered into this day __ of ~ 2000 between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Town", and , a domestic corporation of the State of , having its principal office at , party of the second part, hereinafter called the "Contractor". WITNESSETH: In consideration of the covenants and agreements hereinafter contained, the Contractor agrees to furnish all equipment, materials, implements, and incidentals and to furnish all labor to do all the work required for the Removal of Scrap Metal fi.om the Southold Town Disposal Area at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefore on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract, for the period from January 1, 2004 through December 3 l, 2004. In consideration of which the Contractor and the Town agrees to the following: A. The Contractor shall pay to the Town $ per ton for scrap metal removed by the Contractor. B. The Contractor shall pay to the Town $ l~er ton for scrap metal delivered to the Contractor. The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1. The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to the labor under this Agreement. 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be performed under the provisions of the Laws of the State of New York affecting the same, and this Contract shall be null and void and of no effect if the contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Town Clerk of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the Contract. 4. Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to have been inserted, then upon the application of either party, this Contract shall be physically amended forthwith to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. 6. Liability and Indemnification. Contractor agrees to indemnify, defend and hold harmless the Town against any and all liability, loss, damage, suit, claim, demand, cost, charge and attorneys fees of whatever kind arising out of a third party action or claim which the Town may directly or indirectly incur by reason of the Contractor's negligence in carrying out or performing the terms of this Agreement or failing to carry out the terms of the Agreement. IN WITNESS WHEREOF, the respective parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respective parties and their respective seals affixed, the day and year first above written. (SEAL) TOWN OFSOUTHOLD By Joshua Y. Horton, Supervisor (S E A L) CONTRACTOR By STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) On this day of ~ 2003, before me personally came JOSHUA Y. HORTON, known to me known, who being by me duly swom, did depose and say that he resides at Sterling Cove Condos, Greenport, New York, that he is the Supervisor of the Town of Southold, the municipality described in and which executed the foregoing instrument; that he knows the seal of said Town; that the seal affixed to said instrument is such Town Seal; that it was so affixed by order of the Town Board of the Town of Southold, and, that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) SS: COUNTYOF SUFFOLK) On this day of : 2003, before me personally came , to me personally known, being by me duly sworn, did depose and say that he resides at , that he is the of , the Corporation described in and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. Notary Public