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HomeMy WebLinkAboutHorizontal Woodwaste Grinder JAI~ES BUNCHUCI~ SOLID WASTE COORDINA?OR P.O. Box 962 Cut~hogue, New York 11985-0962 Tel: (631) 734-7685 F~x: (631) 734-7976 dsw~;own.southold,ny.us SOUTHOT~ TOWN SOLm WAST~e DISTI~ICT October 12, 2004 MEMORANDUM TO: Lyn Bohn FROM: ~Jim Bunchuck SUBJECT: Bid Checks In reply to your requests, the bid deposit checks from the following organizations may be returned, as the bidders have successfully provided the services and/or products promised: · Gershow Recycling · Phoenix Recycling · United Services Group · CBI Incorporated Please let me know if you have any questions, ELIZABETH A. NEVIIJ.F. TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 20, 2004 CERTIFIED MAIL RETURN RECEIPT REQUESTED Ulf Qvarford Regional Sales Manager Continental Biomass Industries 22 Whittier Street Newton, NH 03858 Dear Mr. Qvarford: Thank you for supplying the Southold Town Solid Waste Management Department with the Horizontal Wood Grinder. Your bid check is now being returned to you. Eric. Very truly yours, Elizabeth A. Neville Southold Town Clerk C Jiste ~tems 1, 2, ~nd 3, Also complete item 4 if Restricted Delivery is desln~. PHnt your name a~d addres~ on the reverse so th~ we can return the card to you. ^ttadn this card to the back of the rnn~lpicoe, or on the front if spa~e pem~lts. Article Addressed to: 2. Article Numbe~ ~ , (Transfer from serWce label) PS Form 3811, August 2001 Agent ~ A~clressee B, Received by (Prlnteci Name) C. Date of Delivery D. lsdalive~yaddres~dlff~mntffomlteml? I-lYes if YES. enter dalNefy address be4ow: r-i No ~C~fi~l Mall FI Express Mail n Return Recalpt fo~ IVlee=handlse [] Insured Mall i~ G.O.D, 4. Restated Dearer? ~-~a Fee) OYes 7003 1010 0000 9662 5682 Dom c 1QEE~5-02.M-1540 DATE 6/08/04 111061 OF SOUTHOLD EXACTLY **100 AND 00/100 DOLLARS 100.00 OCEAN NATIONAL CHECK 2004 W0ODWASTE GRINDER BID II'OOOO].L],OI~,].II' I-'OL].2OLL~:I. 21-' 5qO05~q~2"' July 5, 2004 TO: Town Board Members FROM: Jim Bunchuck SUBJECT: Recommendation on Selection of Yard Waste Grinder The Town received four responses to its recent solicitation for bids for a yard waste grinder. THE ESTIMATED MAXIMUM COST AT THE TIME OF BID WAS ?.~O,O00. The bids received are summarized in the chart below: Name of Bidder Venneer Lyons Sawmill Morbark, North & Logging Inc. Atlantic Model Bid Vermeer Peterson Morbark HG525TX : Pacific HC 4600 4700 Amount of Bid w/out trades $389,000 Less trades/Discount · 1993 Morbark Tub Grinder $30,000 · Jenz Shredder $30,000 · Discount Additional Costs* $30,000 - $50,000 $451,463 $468,447 $62,463 $ 1,000 $ 0 $388,000 $388,447 TOTAL w/afl options $359,000- $379,000 *Represents estimated cost for conveyance mechanism (dolly system or trailer) to allow for over-the-road ~ansportation, as required in specifications. Only Vermeer failed to meet this requirement. Does not address other shortcomings in Vermeer bid. My recommendation is for the selection of the Freedom Hog by Continental Business Industries. It is the lowest responsible bid in that it meets the Town specifieatious in all important respects. The grinder bid by Vermeer North Atlantic, while somewhat lower in price, is a smaller, less capable grinder than what is required by the Town. As indicated by Vermeer's list of"Exceptions to the Bid," their machine does not contain a number of features critical to successful performance in our application. These are outlined below. LOW BIDDER EXCEPTIONS The apparent low bidder, Vermeer North Atlantic, notes a total of 22 exceptions in their bid to 83 key specifications required by the Town. At least 8 of these are considered critical: 1) En~ne size. The Town specified a 630hp engine, an industry standard for the size machine sought, and exactly equal to the engine in the grinder the Town is trading in. Ail other bidders bid the proper sized engine. Vermeer bid a 525 hp engine. A smaller engine will not effectively proeeas the yard waste stream currently received by the Town. 2) Grinder Transport. The Town must have a way to haul the machine over the road in response to emergency storm or other conditious. Bidders were asked to provide for such a system, either with an appropriate sized trailer or self- contained dolly system. Vermeer did not do so. The Town would need to acquire a trailer at an additional cost of from $30,000 - $50,000. 3) Election System For No~a-Grindable Material. The specifications called for a "break-away" system of screens to allow for the quick ejection of any non- grindable items that may get into the machine. The failure to have such a system ha~ already cost many thousandz of dollars in repair costs to the current grinder. Vermeer does not offer such a system. 4) Rotor Wall Thiclme~. The specifications called for at least a 4" thick rotor wall (the rotor holds the hammers that grind the material). Vermeer offers only a 1.75" thick wall. 5) Rotor Directlan. The specifications require an upward-rotating rotor to reduce wear on the infeed conveyer floor as well as the tendency for thrown debris. Vermeer does not offer such a system. 6) Rotor Welgl~t. The specifications require a 7,000 lb rotor to handle the size debris typically received at the compost fac'flity. Vermeer offers a 2,900 lb rotor. 7) Conveyor System. The specifications call for a drag-chain feed conveyor, which is long-lasting and repairable by replacing !ink, if damaged. Vermeer offers a belt instead, which is subject to cuts and slices and is expensive to replace. 8) Screen. The specifications called for a 3-part screen system to allow for multiple product sizes on a single grind. V~meer offers only a single screen system, meaning screens must be changed each time a different size woodehip product is desired. Vermeer has itemized an additional 14 less critical exceptions, some of which are nonetheless still important in terms of operation and maintenance. For these reasons, I recommend the selection of the CBI Freedom Hog at a net cost of $342,064. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.north£ork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 22, 2004 CERTIFIED MAIL RETURN RECEIPT REQUESTED Ulf Qvarford Regional Sales Manager Continental Biomass Industries 22 Whittier Street Newton, NH 03858 Dear Mr. Qvarford: Congratulations. The Southold Town Board, at its regular meeting of July 13, 2004, accepted the bid of Cont'mental Biomass Industries for the Horizontal Wood Grinder. A certified copy of the resolution is enclosed. Your current bid check will be returned to you at the end of the contract. Eric. Very truly yours, Elizabeth A. Neville Southold Town Clerk 7003 3110 0001 8547 8857 7003 3110 0001 8547 8857 7003 3110 0001 8547 8857 7003 3110 0001 8547 8857 ELIZABETH A. NEVIT J~G~ TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 22, 2004 CERTIFIED MAIL RETURN RECEIPT REQUESTED Brace Wood Governmental Sales Director Morbark, Inc 8507 S. Winn Road PO Box 1000 Winn, MI 48896 Dear Mr. Wood: The Southold Town Board, at its regular meeting of July 13, 2004, accepted the bid of Continental Biomass Industries for the Horizontal Wood Grinder. A certified copy of the resolution is enclosed. Also, returned herewith is the certified check you submitted with this bid. Thank you for submitting your bid. Very truly yours, Elizabeth A. Neville Southold Town Clerk Ene. $ ~ {-00~ mn§nv' L L{~{~ uuo.:l Sd [ h9~2~2 LhS~ I000 DIIE EO0,' X oo01 ?1:Luu 'g LoSS 'S~iL~ued eo~ds Jt ~,uo~ eql uo Jo 'eoeldl~,tu eq~, ~o 4oeq eq~ ol ~ slq3 u~y · · no,{ o~, ~ eql Lun~e~ ueo e/~ l~q~, os e~e^e~ eq) uo mppe pue euueu Jno,~ %Upd · 'pe~l~ep ~1 YJeAIle(] Pe~Ol.q~E1:11 ~, ..u e),! e)eldu,lo~ ~ .$ pu~ ~ ,m. eme:u e~eld~ · ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 22, 2004 CERTIFIED MAIL RETURN RECEIPT REQUESTED John H. Lyons President Lyons Saw Mill & Logging Equip. & Supplies 5445 NYS Route 353 PO Box 107 Little Valley, NY 14755 Dear Mr. Lyons: The Southold Town Board, at its regular meeting of July 13, 2004, accepted the bid of Continental Biomass Industries for the Horizontal Wood Grinder. A certified copy of the resolution is enclosed. Also, returned herewith is the certified check you submitted with this bid. Thank you for submitting your bid. Very truly yours, Elizabeth A. Neville Southold Town Clerk Eric. REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor thfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 22, 2004 CERTIFIED MAIL RETURN RECEIPT REQUESTED Joseph F. Holland Secretary Birch Grove Enterprises, Inc D/b/a Vermeer North Atlantic Sales & Service 805 Gmndy Avenue Holbrook, NY 11741 Dear Mr. Holland: The Southold Town Board, at its regular meeting of July 13, 2004, accepted the bid of Continental Biomass Industries for the Horizontal Wood Grinder. A certified copy of the resolution is enclosed. Also, returned herewith is the certified check you submitted with this bid. Thank you for submitting your bid. Very truly yours, Elizabeth A. Neville Southold Town Clerk Enc. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 526 OF 2004 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 13, 2004 RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Continental Biomass Industries~ in the amount of $342~064.00 for supplying the Solid Waste District with a new Horizontal Yard Waste Grinder. Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS M-A-NAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2004 Horizontal Wood Grinder Bid Opening 6/10/04 10:00 A.M. Morbark, Inc. 8507 South Wixm Road PO Box 1000 Winn, MI 48896 Lyons Sawmill & Logging 5445 NYS Route 353 Little Valley, NY 14755 Continental Biomass Industries 22 Whittier Street Newton, NH 03858 Vermeer North Atlantic 7 Maple Avenue Lumberton, NJ 08048 Before Trade-in $ 468,447.00 $ 451,463.00 $ 432,064.00 $ 389,000.00 After Trade-In $ 388,447.00 $ 388,000.00 $ 342,064.00 $ 329,000.00 ,' · . p. lo f8 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT TECHNICAL SPECIFICATIONS FOR A NEW 630 HP TRACK-MOUNTED HORIZONTAL WASTE WOOD RECYCLER May 27, 2004 GENERAL: The following bid specifications are for a waste wood recycler that must be capable of rapidly and effectively processing all manner of yard waste into a desirable finished product. It must feed horizontally with an enclosed rotor to minimize flying debris. It must be able to handle tree length solid material up to 40 inches in diameter, as well as wet leaves, grass, pall fronds, paper and other organic materials. NOTE: BIDDER MUST INDICATE ANY LACK OF COMPLIANCE WITH THE MAJOR GRINDER FEATURES/SYSTEMS (ITEMS 1 - 20) DESCRIBED BELOW. ANY ITEM OR FEATURE NOT INCLUDED MUST BE SO NOTED, AND A NARRATIVE DESCRIPTION GIVEN AS TO HOW/WHY, IN THE BIDDER'S OPINION, FAILURE TO INCLUDE SAID ITEM OR FEATURE, OR INCLUSION OF A SUBSTITUTE FOR THE ITEM/FEATURE SPECIFIED, MEETS THE "OR EQUAL" TEST REQUIRED IN THIS SPECIFICATION. SAID NARRATIVE MUST BE INCLUDED AS AN ATTACHMENT TO THE BID, AND MUST BE CLEARLY LABELED AS "(NAME OF BIDDER) EXCEPTIONS TO SOUTHOLD HORIZONTAL WOOD GRINDER BID SPECIFICATIONS". THE TOWN RESERVES THE RIGHT TO REJECT ANY BID FOR PAILURE TO MEET ANY PORTION OF THESE SPECIFICATION$. 1. Dimensions and Weights 1.1 Maximum weight, not to exceed 71,000 lbs. Compliance Yes No X 1.2 Transport length not to exceed 40ft, 8 g '. X X X 1.3 Transport width not to exceed 10 ft. 8 in. 1.4 Transport height not to exceed 12 ft. 10 in. 2. Engine 2.1 Cat.3~ti~--63~hp. 3. Track System 3.1 CAT 320L track frames; 20" wide pads X 3.2 Fully remote controlled X 4. Cooling System 4.1 4.2 Oversized copper core radiator Ambient temperature rating - not more than 130 degrees Fahrenheit. Southold Town Solid Waste/~lllffigement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 2of8 4. Cooling System (cont'd) Compliance Yes No 4.2 Fan - 48" Flexxaire Hydraulic reversing for auto purge of radiator with adjustable timing for purge cycle. X X X X Fuel Tank Capacity 5.1 Fuel Tank Capacity - minimum of 300 US gallons. 6. Clutch/Drive System 6.1 Clutch - Hydraulic power take-off (HPTO) clutch. 6.2 Drive Belts - 8R 8V. 7. Hydraulic System The hydraulic system must meet the following minimum requirements to provide adequate power to feed system, discharge system, and track drive, while maintaining hydraulic oil temperature: 7.1 Hydraulic Tank Capacity - not more than 105 US gallons. 7.2 Pumps - (2) 34 gpm closed-loop hydrostatic pumps for track drive and feed system. X 7.3 Two (2) 12 gpm pumps for discharge conveyor and feed roller X 7.4 Filter System -six micron return filtration and ten micron breather. X 7.4 Hydraulic Cooling Unit must be independent of radiator X Se Rotor The rotor must meet the following minimum size and weight requirements and must turn in an upward direction from the feed chain, in order to effectively grind material. Bits must be two-sided and replaceable. 8.1 Rotor rotation to cut material in an upward direction from floor of hopper. X 8.2 Shaft Diameter - not less than 5" X 8.3 Rotor Width - not less than 60' X 8.4 Rotor Weight - no less than 7000 lbs. x Southold Town Solid Waste/vlll~gement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 3of8 $. Rotor (cont'd) Compliance Yes No 8.5 Rotor Wall Thickness - no less than 4' X 8.6 Rotor speed not to exceed 1400 RPM at full engine throttle, x 8.7 Rotor exposure above feed conveyor to be a maximum of 80%. X 8.8 Replaceable wear line plates must cover 100% of grinding chamber sidewalls that are contacted by material prior to passing through grates. X 8.9 Number of hammers - not more than 25 welded or bolt-on hammers with replaceable tips. If bolt on, must be fastened to rotor using no less than five (5) 1-1/4" bolts. [Indicate if bolt-onSEE EXCE?T/~h~lded ] X [INDICATE THE FOLLOWING: · Current Cost of replaceable tips, each: $3.5.86 · Expected life of replaceable tips in routine, normal use (in hours): 130 · Current Cost of hammers, each: $107.66 * Expected life of hammers in routine, normal use (in hours): 1-yeoa: · Available sources for new tips: independent suppliers/authorized supplier only (circle one) · Available sources for new hammers: independent suppliers/authorized supplier only (circle one)] 8.10 Tips - not less than 2.7" wide by 5" high carbide impregnated, 4140 forged, one (1) 1-1/8 in. or two (2) 3/4 in. bolts. X X X X X X Grinding Chamber and Anvil System 9.1 Anvil and screens to be made of wear resistance type steel. 9.2 Anvil to be reversible, giving two usable sides. 9.3 Anvil and first screen system to be mounted on pivot shaft and shear pin for ejection of non-crushable material. 9.4 Anvil and In:st screen system to open hydraulically to allow for ease of maintenance and screen replacement. 9.5 Grate Area - Covers not less than 180 degrees of the rotor with not less than 27 sq. ft. of surface area to allow for optimal production. 9.6 Not less than three (3) individual grate sections for providing accurate product sizing. × Southold Town Solid Waste Ivl~l~gement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 4of8 10. 9. Grinding Chamber and Anvil System (cont'd) 9.7 Screens must be made from Hardox 400 steel and the Thickness must be at least 1 inch. 9.8 Screens must ride in a channel around the rotor to Eliminate the need for extra hardware. Feed System The feed system must meet the following requirements to be loaded and operated by one person in either a front end loader or excavator without having to control feed manually. 10.1 Feed Throat Dimensions - 40 in. height x 60 in. width. 10.3 Feed Conveyor Width - 60 in. 10.4 Loading Height - 8 ft. 10.5 Loading Width - 60 in. 10.6 Feed Conveyor - Hydraulically driven, using a high torque motor. Drag chain - 6 x WDH 104, 60 in. wide. Separate speed adjustment for feed chain and compression roller on main panel. 10.7 Compression roller must have a built-in, high torque Hydraulic motor. 10.8 Compression Roller Diameter - 39 in. 10.9 Feed system automatically sets and adjusts feed speed and top feed roll position based on engine load, maximizing throughput and performance. 10.10 Main control panel easily describes operating functions using a text display. Control buttons must be suitable to withstand pressure washing. Compliance Yes No X X X X X X X X X X X 10.11 Hopper Capacity - 6 cubic yards minimum. Sides of hopper must be expandable for additional capacity, x Southold Town Solid Waste Mn,8~gemeat District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 5of8 11. 12. Conveyor Discharge System The discharge system must meet the following height requirement to load a Semi-Trailer and must meet width and speed requirements to be capable if discharging required production throughout. 11.1 Discharge Height - 11 fi. 7 in under head pulley. 11.2 Single Conveyor Width - 60 in. 11.3 Magnetic head pulley with chute to remove metal pieces. 11.4 Framework for optional cross-belt magnet. Safety Mechanisms The unit must have the following safety features to allow operator to quickly stop machine in the event of emergency. The engine must be protected in the event of high water temperature or low water pressure and engine must shut down if shear pin breaks. 12.1 Emergency shut-down buttons on machine and remote control. 12.2 Engine Temperature - High temperature auto shut-down. 12.3 Engine Oil Pressure - Low pressure auto shut-down. 12.4 Shear Pin Break 12.6 Guard on end of feed conveyor to minimize thrown material. X X X X X x x x x 13. Radio Remote Control Functions Radio remove control must have the following functions: 13.1 Compression Roller Lift. 13.2 Compression Roller Down Force. 13.3 Feed Start. 13.4 Feed Stop. 13.5 Feed Reverse 13.6 Engine RPM up. 13.7 Engine RPM down. X X X X X X X Southold Town Solid Waste Ivl~gement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 6of8 13. Radio Remote Control Functions (cont'd) Compliance Yes No 13.8 Discharge Conveyor Start. X 13.9 Discharge Conveyor Stop. 13. I0 Engine Shut-Down. 13.11 Heavy Duty Box for the safe storage of the remote control unit. x 14. Control Panel Must be equipped with a lockable vandalism-resistant box. The box is to be constructed of steel and shall cover and protect entire panel. The box shall be weather resistant. X 15. Grinder Transport Grinder must be transportable using purchaser's tractor truck. To accomplish this the grinder must come with its own detachable dolly for transport or the bidder must provide a 'low-boy' trailer capable of holding the weight of the machine. If a trailer is provided, it must be no older than the 1999 model year. Transport vehicle must come with a current, valid New York State inspection sticker, x 16. Miscellaneous Winning bidder must also provide the following, to be delivered with the grinder: · Three (3) complete sets of replaceable tips. x · One (1) set of hammers, x · A set of primary-grind screens in the machine X · Extra set of screens suitable for fine grinding of woodchips and/or mulch (with not more than 2" openings) x · An air compressor with the following features: X -- minimum 30 gallon skid or permanent mount tank with x automatic tank drain; x -- "Honda" engine w/electric start, generator/alternator, automatic idle, minimum of 11 horsepower; X -- 2 stage pressure lubricated, producing 35-50 CFM @ 175 psi; x -- 30 to 50 foot long, 1/2 inch inside diameter Goodyear or equivalent rubber hosed, equipped with a retractable reel with quick-connect coupling; X -- 1-inch drive impact wrench "IR 295" or equivalent; x -- Complete 1" drive socket set, IMPACT RATED x Southold Town Solid Waste/vl~l~gement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 7of8 17. Training Successful bidder must provide adequate on-site training. All training will be conducted at the Southold Town Compost Site in Cutchogue, NY Training must cover all aspects of equipment operation, maintenance, safety aspects and all other related functions by a factory-trained factory representative. Compliance Yes No X 18. 19. 20. 21. Service Facility Vendor shall have a full parts and service facility within a reasonable fistance from the Southold Town Compost Facility. X State Location: Bay Shore. New York Distance: Long Island Manuals: Two (2) complete sets of parts and service manuals shall be provided covering in full the engine, transmission/PTO, differential or drive gear and the machine itself (body). Manuals shall include complete schematics of the wiring and hydraulics systems. X Warranty ~-~ ~- ~-[" ~ }~r ~ ~__ Grinder shall come with a 12 month/l~s first) full mach'~e~t~alt~'~a~all parts and labor. Vendor shall also supply ~ed warranty on the Caterpillar engine of 5 years or 6000 hrs. References Bidder is requested to provide a list of municipal/government facilities, including contact names and telephone numbers, where the machine being bid in response to this solicitation has had at least one year of documentable performance. If provided, such listing should be included under the title "(NAMrE OF BIDDER) HORIZONTAL GRINDER MUNICIPAL REFERENCES" as a separate attachment to the bidder's proposal. References Attached: x Yes No Southold Town Solid Waste/v~Ifagement District Horizontal 'Wood Waste Grinder Bid Specifications/May 27, 2004 p. 8of8 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT HORIZONTAL WOOD WASTE GRINDER BID PROPOSAL FORM ~ Nme Address: Phone/Fax: We are pleased to offer and information requirements WASTE WOOD RECYCLER. not noted in per the attached specifications (1) 2004 HORIZONTAL TRACK-MOUNTED or more exceptions to the specifications are__ are :proposal). Date of Proposal: Bid Price (include parts requested): Les Trades: Tub Grinder American AZ-35 Mobile Shredder NET PRICE TO TOWN: $ e of Bidder's Authorized Representative Title Print Name NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Print name Bruce Wood Corporate Title (if any) Governmental Sales DJ2ector Company Name Morbark, Inc o Mailing Address Phone Number PO Box 1000 Winn: Michigan 48896 800/233-6065 BID ON Horizontal Woodwaste Grinder SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT TECHNICAL SPECIFICATIONS FOR A NEW 630 HP TRACK- MOUNTED HORIZONTAL WASTE WOOD RECYCLER May 27, 2004 REVISIONS/ADDENDA The following paragraphs should be considered in place o£ the corresponding paragraphs in the original bid specification: 2. Engine 2.1 Cat C16 - 630 bp., equipped with pre-start engine lube system and block heater. 1~. Warranty Grinder shall come with a 12 month/1500 hour (whichever comes first) full machine warranty on all parts and labor. This shall also cover any trailer or transport equipment provided. Vendor shall also supply an extended warranty on the Caterpillar engine of 5 years or 6000 hrs. Compliance Yes No X (excluding wear parts) Southold Town Solid Waste M~gement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 8of8 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT HORIZONTAL WOOD WASTE GRINDER BID PROPOSAL FORM Name of Bidder: Address: Phone/Fax: Morbark, Inc. 8507 S. Winn Road Winn, Michigan 48896 800f233-6-65 / 989/866-2280 We are pleased to offer the following proposal per the attached specifications and information requirements for ONE (1) 2004 HORIZONTAL TRACK-MOUNTED WASTE WOOD RECYCLER. (One or more exceptions to the specifications are X are not __ noted in an attachment to this proposal). Date of Proposal: June 8, 2004 $ 468,447.00 $ 80,000.00 Bid Price (include grinde5 all parts requested and delivery to Town): Less Value of Following Trades: · 1993 Morbark 12 Tub Grinder · 1996 Jenz American AZ-35 Mobile Shredder $ -0- / NET PRICE TO TOW : $388,447-00 Governmenta Signature of Bidder's Author~ed Representative Title (please print) Bruce Wood Print Name LEGAL NOTI~ NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for one (1) 2004 Horizontal Woodwaste Grinder for use by the Southold Town Solid Waste District Bid specifications may be picked up at the Town Clerk's office, 53095 Main Road, Southold, New York 11971; Monday through Friday fi:om 8:00 a.m. to 4:00 p.m. A fee often dollars ($10), cash or check, made payable to the Town of Southold will be required to obtain one (1) copy of the Contract Documents. Sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, June 10, 2004, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked Bid on "2004 Woodwaste Grinder"~ and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 18, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 27, 2004, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler Watchman Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Management p. lof8 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT TECHNICAL SPECIFICATIONS FOR A NEW 630 HP TRACK-MOUNTED HORIZONTAL WASTE WOOD RECYCLER May 27, 2004 GENERAL: The following bid specifications are for a waste wood recycler that must be capable of rapidly and effectively processing all manner of yard waste into a desirable finished product. It must feed horizontally with an enclosed rotor to minimize flying debris. It must be able to handle tree length solid material up to 40 inches in diameter, as well as wet leaves, grass, palm fronds, paper and other organic materials. NOTE: BIDDER MUST INDICATE ANY LACK OF COMPLIANCE WITH THE MAJOR GRINDER FEATURES/SYSTEMS (ITEMS 1 -20) DESCRIBED BELOW. ANY ITEM OR FEATURE NOT INCLUDED MUST BE SO NOTED, AND A NARRATIVE DESCRIPTION GIVEN AS TO HOW/WHY, IN THE BIDDER'S OPINION, FAILURE TO INCLUDE SAID ITEM OR FEATURE, OR INCLUSION OF A SUBSTITUTE FOR THE ITEM/FEATURE SPECIFIED, MEETS THE "OR EQUAL" TEST REQUIRED IN THIS SPECIFICATION. SAID NARRATIVE MUST BE INCLUDED AS AN ATTACHMENT TO THE BID, AND MUST BE CLEARLY LABELED AS "(NAME OF BIDDER) EXCEPTIONS TO SOUTHOLD HORIZONTAL WOOD GRINDER BID SPECIFICATIONS". THE TOWN RESERVES THE RIGHT TO REJECT ANY BID FOR FAILURE TO MEET ANY PORTION OF THESE SPECIFICATIONS. 1. Dimensions and Weights 1.1 Maximum weight, not to exceed 71,000 lbs. Compliance Yes No X X X X X X X 1.2 Transport length not to exceed 40ft, 8 3A ". 1.3 Transport width not to exceed 10 ft. 8 in. 1.4 Transport height not to exceed 12 ft. 10 in. Engine 2.1 ~C16- 630hp. 3. Track System L ?AGE 3.1 CAT 320L track frames; 20" wide pads 3.2 Fully remote controlled 4. Cooling System 4.1 Oversized copper core radiator 4.2 Ambient temperature rating - not more than 130 degrees Fahrenheit. Southold Town Solid Waste M~II~gement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 2of8 4e Se e ge Compliance Yes No Cooling System (cont'd) 4.2 Fan - 48" Flexxaire Hydraulic reversing for auto purge of radiator with adjustable timing for purge cycle, x Fuel Tank Capacity 5.1 Fuel Tank Capacity - minimum of 300 US gallons, x Clutch/Drive System 6.1 Clutch - Hydraulic power take-off (HPTO) clutch, x 6.2 Drive Belts - 8R 8V. x Hydraulic System The hydraulic system must meet the following minimum requirements to provide adequate power to feed system, discharge system, and track drive, while maintaining hydraulic oil temperature: 7.1 Hydraulic Tank Capacity - not more than 105 US gallons. 7.2 Pumps - (2) 34 gpm closed-loop hydrostatic pumps for track drive and feed system, x 7.3 Two (2) 12 gpm pumps for discharge conveyor and feed roller x 7.4 Filter System -six micron return filtration and ten micron breather, x 7.4 Hydraulic Cooling Unit must be independent of radiator x Rotor The rotor must meet the following minimum size and weight requirements and must turn in an upward direction from the feed chain, in order to effectively grind material. Bits must be two-sided and replaceable. 8.1 X 8.2 8.3 8.4 Rotor rotation to cut material in an upward direction from floor of hopper, x Shaft Diameter - not less than 5" x Rotor Width - not less than 60" x Rotor Weight - no less than 7000 lbs. x Southold Town Solid Waste Management District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 3of8 8. Rotor (cont'd) Compliance Yes No 8.5 Rotor Wall Thickness - no less than 4" X X X X X 8.6 Rotor speed not to exceed 1400 RPM at full engine throttle. 8.7 Rotor exposure above feed conveyor to be a maximum of 80%. 8.8 Replaceable wear line plates must cover 100 % of grinding chamber sidewalls that are contacted by material prior to passing through grates. 8.9 Number of hammers - not more than 25 welded or bolt-on hammers with replaceable tips. If bolt on, must be fastened to rotor using no less than five (5) 1-1/4" bolts. [Indicate if bolt-on x .; or welded ] [INDICATE THE FOLLOWING: · Current Cost of replaceable tips, each: Reversible $ 17.10. · Expected life of replaceable tips in routine, normal use (in hours): 100 · Current Cost of hammers, each: $168.7l · Expected life of hammers in routine, normal use (in hours): 500+ . Available sources for new tips:~adepend~authorized supplier only {circle one) · Available sources for new hammers:Q~dep~ndent suppliers~authorized supplier only (circle one)] 8.10 Tips - not less than 2.7" wide by 5" high carbide impregnated, 4140 forged, one (1) 1-1/8 in. or two (2) 3/4 in. bolts. X X X X X X X Grinding Chamber and Anvil System 9.1 Anvil and screens to be made of wear resistance type steel. 9.2 Anvil to be reversible, giving two usable sides. 9.3 Anvil and first screen system to be mounted on pivot shaft and shear pin for ejection of non-crushable material. 9.4 Anvil and first screen system to open hydraulically to allow for ease of maintenance and screen replacement. 9.5 Grate Area - Covers not less than 180 degrees of the rotor with not less than 27 sq. ft. of surface area to allow for optimal production. 9.6 Not less than three (3) individual grate sections for providing accurate product sizing. Southold Town Solid Waste Management District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 4of8 10. 9. Grinding Chamber and Anvil System (cont'd) 9.7 Screens must be made from Hardox 400 steel and the Thickness must be at least 1 inch. 9.8 Screens must ride in a channel around the rotor to Eliminate the need for extra hardware. Feed System The feed system must meet the following requirements to be loaded and operated by one person in either a front end loader or excavator without having to control feed manually. 10.1 Feed Throat Dimensions - 40 in. height x 60 in. width. 10.3 Feed Conveyor Width - 60 in. 10.4 Loading Height - 8 ft. 10.5 Loading Width - 60 in. 10.6 Feed Conveyor - Hydraulically driven, using a high torque motor. Drag chain - 6 x WDH 104, 60 in. wide. Separate speed adjustment for feed chain and compression roller on main panel. 10.7 Compression roller must have a built-in, high torque Hydraulic motor. 10.8 Compression Roller Diameter - 39 in. 10.9 Feed system automatically sets and adjusts feed speed and top feed roll position based on engine load, maximizing throughput and performance. 10.10 Main control panel easily describes operating functions using a text display. Control buttons must be suitable to withstand pressure washing. 10.11 Hopper Capacity - 6 cubic yards minimum. Sides of hopper must be expandable for additional capacity. Compliance Yes No X X X X X X X X X X X Southold Town Solid Waste Management District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 5of8 11. Conveyor Discharge System The discharge system must meet the following height requirement to load a Semi-Trailer and must meet width and speed requirements to be capable if discharging required production throughout. 11.1 Discharge Height - 11 ft. 7 in under head pulley. 11.2 Single Conveyor Width - 60 in. 11.3 Magnetic head pulley with chute to remove metal pieces. 11.4 Framework for optional cross-belt magnet. 12. Safety Mechanisms The unit must have the following safety features to allow operator to quickly stop machine in the event of emergency. The engine must be protected in the event of high water temperature or low water pressure and engine must shut down if shear pin breaks. 12.1 Emergency shut-down buttons on machine and remote control. 12.2 Engine Temperature - High temperature auto shut-down. 12.3 Engine Oil Pressure - Low pressure auto shut-down. 12.4 Shear Pin Break 12.6 Guard on end of feed conveyor to minimize thrown material. X X X X X X X X 13. Radio Remote Control Functions Radio remove control must have the following functions: 13.1 Compression Roller Lift. 13.2 Compression Roller Down Force. 13.3 Feed Start. 13.4 Feed Stop. 13.5 Feed Reverse 13.6 Engine RPM up. 13.7 Engine RPM down. X X X X X × X Southold Town Solid Waste Management District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 6of8 13. Radio Remote Control Functions (cont'd) Compliance Yes No 13.8 Discharge Conveyor Start. X X 13.9 Discharge Conveyor Stop. 13.10 Engine Shut-Down. 13.11 Heavy Duty Box for the safe storage of the remote control unit. X 14. Control Panel Must be equipped with a lockable vandalism-resistant box. The box is to be constructed of steel and shall cover and protect entire panel. The box shall be weather resistant. X 15. Grinder Transport Grinder must be transportable using purchaser's tractor truck. To accomplish this the grinder must come with its own detachable dolly for transport or the bidder must provide a 'low-boy' trailer capable of holding the weight of the machine. If a trailer is provided, it must be no older than the 1999 model year. Transport vehicle must come with a current, valid New York State inspection sticker. X X X X X X X X X X X 16. Miscellaneous Winning bidder must also provide the following, to be delivered with the grinder: · Three (3) complete sets of replaceable tips. · One (1) set of hammers. · A set of primary-grind screens in the machine · Extra set of screens suitable for fine grinding of woodchips and/or mulch (with not more than 2" openings) · An air compressor with the following features: -- minimum 30 gallon skid or permanent mount tank with automatic tank drain; -- "Honda" engine w/electric start, generator/alternator, automatic idle, minimum of 11 horsepower; -- 2 stage pressure lubricated, producing 35-50 CFM @ 175 psi; -- 30 to 50 foot long, 1/2 inch inside diameter Goodyear or equivalent rubber hosed, equipped with a retractable reel with quick-connect coupling; -- 1-inch drive impact wrench "IR 295" or equivalent; -- Complete 1" drive socket set, IMPACT RATED Southold Town Solid Waste Ma~ageraent District Horizontal Wood Was~ Grinder Bid Specifications/May 27, 2004 p. 7of8 17. Training Successful bidder must provide adequate on-site training. All training will be conducted at the Southold Town Compost Site in Cutchogue, NY Training must cover all aspects of equipment operation, maintenance, safety aspects and all other related functions by a factory-trained factory representative. Compliance Yes No X 18. 19. Service Facility Vendor shall have a full parts and service facility within a reasonable fistance from the Southold Town Compost Facility. X State Location: Holbrook, New York Distance: 40 Miles Manuals: Two (2) complete sets of parts and service manuals shall be provided covering in full the engine, transmission/PTO, differential or drive gear and the machine itself (body). Manuals shall include complete schematics of the wiring and hydraulics systems. X 20. Warranty L 1~2[-S~1-- 7 I~ ~ I~ Grinder shall come with a 12 mont~q~~hever comes first) full mach?n.e w~r~Lam3~ _ p_arts ~d labor.. Vendor shall also supply ~Jgaded~arranty on the Caterpillar engine of 5 years or 6000 hrs. 21. References Bidder is requested to provide a list of municipal/government facilities, including contact names and telephone numbers, where the machine being bid in response to this solicitation has had at least one year of documentable performance. If provided, such listing should be included under the title "GqAME OF BIDDER) HORIZONTAL GRINDER MUNICIPAL REFERENCES" as a separate attachment to the bidder's proposal. References Attached: x Yes No SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT TECHNICAL SPECIFICATIONS FOR A NEW 630 HP TRACK- MOUNTED HORIZONTAL WASTE WOOD RECYCLER May 27, 2004 REVISIONS/ADDENDA The following paragraphs should be considered in place of the corresponding paragraphs in the original bid specification: 2. Engine 2.1 Cat C16 - 630 hp., equipped with pre-start engine lube system and block heater. ~?~. Warranty Grinder shall come with a 12 month/1500 hour (whichever comes first) full machine warranty on all parts and labor. This shall also cover any trailer or transport equipment provided. Vendor shall also supply an extended warranty on the Caterpillar engine of 5 years or 6000 hrs. Compliance Yes No X EXCEPTIONS Dimensions and Weights 1.2 Transport length 43' 1.3 Transport height 13' 2" 7. Hydraulic System 7.1 Hydraulic Tank Capacity 125 gallons Rotor 8.1 Cuts material in a downward direction - more efficient 8.2 Shaft Diameter 4.33" 8.4 Duplex Drum Rotor System 8.5 Rotor Wall Thickness 2" Grinding Chamber and Anvil System 9.3 Non-crushable material is ejected through the bottom of the hammermill 9.4 System opens hydraulically, screen removed by center pull ring 9.6 Single Screen 9.7 Thickness 2" thick 10. 10.1 10.4 10.5 10,8 Feed System Feed Throat Dimensions - 32" x 60" Loading Height - 6' 11" Yes to all, except no drag chain. Conveyor runs through a channel system Compression Roller Diameter- 36" 11. Conveyor Discharge System 11.1 Discharge Height- 11' 11.2 Single Conveyor Width - 48" 11.4 Not available 13. Radio Remote Control Functions 13,9 Discharge conveyor moves whenever mill is moving 15. Grinder Transport Machine can be moved on a Iow boy tractor truck which the purchaser must provide, 20. Warranty 12 months/I,000 hours REFERENCES Cumberland County Solid Waste Dept. One Courthouse Square Carlisle, PA 17013 Tom Imphong 717-240-6489 Lancaster County Solid Waste Management 1299 Old Harrisburg Pike P.O. Box 4425 Lancaster, PA 17604-4425 Robert Zorbaugh 717-872-7661 NON-COLLUSIVE BID CERTIFICATE Signed: Print name The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Joseph F. Holland Corporate Title (if any) Secretary Birch Grove Enterprises, Inc. dba Company Name Vermeer North Atlantic Sales & Service Mailing Address 805 Grundy Ave. Holbrookr NY 11741 PhoneNumber 800-624-0623 BID ON Horizontal Woodwaste Grinder I w M-- D t Southold Town So id aste anagement istric Horizontal Wood Waste Grinder Bid Specifications~v[ay 27, 2004 p. 8of8 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT HORIZONTAL WOOD WASTE GRINDER BID PROPOSAL FORM Name of Bidder: Address: Phone/Fax: Birch Grove Enterprises, Inc. dba Vermeer North Atlantic Sales & Service 805 Grl~ndy Avmn~]~ Holbrook~ NY 11741 800-624-0623 / 631-580-4521 or 888-402-7823 We are pleased to offer the following proposal per the attached specifications and information requirements for ONE (1) 2004 HORIZONTAL TRACK-MOUNTED WASTE WOOD RECYCLER. (One or more exceptions to the specifications are )~ are not __ noted in an attachment to this proposal). Date of Proposal: June 8, 2004 $ 389,000.00 Bid Price (include grinder~ all parts requested and delivery to Town): Less Value of Following Trades: · 1993 Morbark 12 Tub Grinder $ 30,000.00 · 1996 Jenz American AZ-35 Mobile Shredder $ 30,000.00 A , .t~ NET PRICE TO TOWN: $ 329,000.00 .. Sign~/dre of B~dder's ~uthor~zed Representative T~tle (please print) Joseph F. Holland Print Name . Specs for the Vermeer HG525~as of June 08, 2004 at 07:20 AM compass® Vermeer HG525TX Specs General - Weight . Transportation Length - Width - Height Hammermill - Rotor Tip Diameter - Rotor Cutting Length - Hammers - Hammer Tooth Option - Screens Engine o Model - Gross Horsepower at Full Load RPM - Electrical System - Fuel Tank Capacity - Fuel Consumption - Operating Range Drive Line . Clutch Controls - Stationary - Remote - System Voltage - System Controls Infeed System - Feed Roller Diameter - Feed Throat Height - Feed Roller Down Pressure - Feed Table Type - Feed Table Width - Feed Table Length - Hopper Load Height Discharge - Belly Converyor Width - Secondary Conveyor Width - Secondary Conveyor Length - Discharge Height Undercarriage - Track Frame - Length - Track Pad Type - Track Pad Qty. 64000 lbs 43' 98" w/20" pads, 106" w/24" pads 158" 36.4" 65" 10 Hammers with 20 Cutter Blocks Wide Block Multiple Sizes available C15 ATAAC 525HP Tier II Caterpillar Engine 525 @ 2100 RPM 24 - Voit Starting 305 gal 25.3 gph 12 hrs HPTO Wet Clutch Side-mounted manual control from machine Hand held wireless radio controled 24-Volt System ACS MRC Microprocessor Control Page 1 of 2 Close Window ] 29029.91 kg 13.11 m 248.9 cm w/50.8 cm pads, 269.2 w/ 61 crn pads 401 cm 92 cm 165 cm Speciality Screens Available upon Request Turbo Charged, Air to Air Charge Cooled 391 kw 1154.55 L 95.77 Iph Engine, Feed System, TOD, Tracks 36" 91 cm 32" 81 cm Hydraulically Adjustable Pressure Remote Controled Chain and Slat 60" 152 cm 14 ' 4.27 m 83" 233.7 cm 48" 122 cm 30" 76 cm 15 ' 4.57 m 11 ' 3.35 m Rigid frame, Reinforced Box Section 142" Centedine to Centedine D5 Double Grouser 52 360.7 cm http://dea~ers~vermeermfg~c~m/c~mpass/pi/index.cfrn?at~ributes~fuseacti~n=dsp-specs~rint`~ 6/8/2004 · Specs for the Vermeer HG525 as of June 08, 2004 at 07:20 AM Page 2 of 2 -Track Pad Width 20", 24" 51 cra, 61 cm Hydraulic System - Implement Type Pressure flow compensated - Oil Tank Capacity 125 - Oil Type Hy-power 68 - Fan Drive Type Hydraulic - open loop Ground Drive Dual Path hydrostatic drive - Ground Drive Type w/planetary trans. - Ground Speed 0-2 mph 0-3 kmh Options - Reversible Fan Yes - Magnetic Head Pulley and Tray Yes - Screen Sizes Yes Vermeer HG525TX Last Revised: 07~24~2003 CONTAINS INFORMATION FROM VERMEER MANUFACTURING COMPANY OPERATED WEB SITE. ITS USE IS SUBJECT TO TERMS AND CONDITIONS OF VERMEER MANUFACTURING COMPANY OPERATED WEB SITE AGREEMENT AT HTTP://WWW.VERMEERCOMPASS.COM VERMEER RESERVES THE RIGHT TO MAKE CHANGES tN ITS ENGINEERING DESIGN AND SPECIFICATIONS; ADD IMPROVEMENTS; OR DISCONTINUE MANUFACTURING AT ANY TIME WITHOUT NOTICE OR OBLIGATION. http://dealers.vermeermfg.com/compass/pi/index.c fm?attdbutes, fuseaction=dsp_specs~orint~... 6/8/2004 The Vermeer® Duplex Drum Rotor System. The new duplex drum rotor system takos tub grinding production to the next level. Compared to pin-and-plate rotor designs. the new drum rotor offers a 35 percont increase in inertia with a 10 percent weight reduction, This patent-pending systern offers easier maintenance than conventional rotors and can be fitted to any Vermeer TG400. TG400A or TG525 unit. Key benefits of the system include easier maintenance when replacing hammors and the ability for contractors to have the latest technological advances in tub grinding at a Iow cost. This system features eight duplex hammers cutting 16 radial paths for high- er production. Cost-efficient, the duplex hammers reverse for double the life span, while the drum adds life by protecting them from wear, Drum Outside dimT~tar: 22.5" (57,2 om) Length: 46' (117 cm) Skin thickness: 1,75" (4.4 cra) Hammer pockets: 8 Hammer swing-tip diameter: 29" {74 cm) Drum end caps: Replaceable Stub,shaft diameter: 4.33" (11,0 cm) at bearing; 4.25' (10,8 cra) at coupler Bearing style: Spherical roller Weight: 2900 lbs. (1315 kg) (w/wide cutter blocks; less bearings and coupler) Length: 27,3' (69.3 cm) Thickness: 2' (5 cm) ~N'a:l~: 4' (10 cm) Weight: 87 lbs. (30 kg) Material: 4140 steel Cutter Blocks Reversible: Yes Saddle block: Yes Carbide impregnated: Yes OptJcos: Wide version Width: 2.75" (7,0 cm) Number of retaining bolts per block: 1 Bolt diameter: .875" (2.2 cm) Narrow version Width: 1.75' (4.4 cm) Number of retaining bolts per block: 2 Bolt diameter: .625" (1,6 cm) Safety Retaining Pin Diameter: 2' (5 cm) Slide hammer tool set: Yes (for easy pin removal) Vermeer Manufmetudng Company 1210 Vermeer Road East RO. Box 200 Pelts, Iowa 50219 U.S.A. Phone: (641) 628-3141 Fax: (641) 621-7734 International fax: +1 (641) 621-7730 Call toll.free 1-888-VERMEER 1-888-837-6337 (U.S.A. only) Europe, Middle East and Africa: P.O. Box 323 4460 AS Goes Netherlands Phone: +31 113 272700 Fax: +31 113 272727 The duplex drum is balance.friendly due to all parts being symmetrical. Each hammer passes through the center of the drum, keeping the rotor assembly in balance whenever a hammer is replaced. This system offers a center pin as a secondary retention system. Time to change out hammers is typically reduced by up to 90 percent (compared to conventional systems). Once installed at both ends of the duplex hammer, the cutter blocks are the pdmary retention system that holds the hammer in place. You can replace any duplex hammer in minutes without removing other hammers. VERMEER NORTH ATLANTIC Sales & Service 7 Maple Avenue Mount Holly, NJ 08060 1-800-624-0623 p. lof8 SOUTHOLD TO~,'~ SOLID WASTE MANAGEMENT DISTRICT TECHNICAL SPECIITICATIONS FOR A NEW 630 HP TRACK-MO~D HORIZONTAL WASTE WOOD RECYCLER May 27, 2004 GENERAL: The following bid specifications az'e for a waste wood recycler that must be capable of rapidly :md effectively processing all mmmer of yard waste into a desirable £mished product. It must feed horizontally with art enclosed rotor to minimize flying debri& It must be able to handle tree Ien~-~th solid material up to 40 inches in diameter, as well as wet leaves, grass, palm fronds, paper a~d other organic materials. NOTE: BIDDER MUST INDICATE ANY LACK OF COMPLIANCE WITH THE MAJOR GRINDER FEATURES/SYSTEMS (ITEMS 1 - 20) DESCRII~ED BELOW. ANY ITEM OR FEATURE NOT INCLUDED MUST BE SO NOTED, AND A NARRATIVE DESCRIPTION GIVEN AS TO HOW/WHY, IN THE BIDDER'S OPINION, FAILURE TO INCLUDE SAID ITEM OR FEATURE, OR INCLUSION OF A SUBSTITUTE FOR THE ITEM/FEATURE SPECIFIED, MEETS THE "OR EQUAL" TEST REQUIRED IN THIS SPECIFICATION, SAiD NARRATIVE MDST BE INCLUDED AS AN AT-I'ACHMENT TO THE BID, AND MUST BE CLEARLY LABELED AS "(NAME OF BIDDER} EXCEPTIQNS TO SOUTHOLD HORIZONTAL WOOD GRINDER BID SPECIFICATIONS". THE TOWN RESERVES THE RIGHT TO REJECT AN¥ BID FOR FAILURE TO MEET ANY PORTION OF THESE SPECIFICATIONS. 1. Dimensions and Weights I. 1 Maximum we/~t, not to exceed 71,000 lbs. Compliance Yes No X X 1.2 Transport length not to exceed 40ft, 8 ~ % 1.3 Transport width not to exceed 10 ft. 8 in. X 1.4 Transport height not to exceed 12 ft. 10 in. X 2. Engine 2.1 CatC16- 630hp. X 3. Track System 3.1 CAT 320L track frames; 20TM wide pads 3.2 Fully remote conuolled X 4. Cooling System 4.1 Oversized copper core radiator 4.2 Ambient temperature rating - not more than 130 degrees Fahrenheit. X X Southold To,ma Solid Waste I~gement District Horizontal Wood Wa.~e Grinder Bid Specifications/May 27, 2004 p. 2of8 Compliance Yes No Cooling System (cont' d) 4.2 Fan - 48" Flexxaire Hydraulic reversing for auto purge of radiator with adjustable timing for purge cycle. X Fuel Tank Capacity 5.1 Fuel Tank Capacity - minimu.m of 300 US gallons. X Clutch/Drive System 6.1 Clumh - Hydraulic power take-off (FIPIO) clutch. X 6.2 Drive Belts - 8R 8V. X Hydraulic System The hydraulic system must meet the following minimmn requirements to provide adequate power to feed system, discharge system, and track drive, while maintaining hydraulic oil temperature: 7.1 Hydraulic Tank Capacity. - not more than 105 US gallons. X 7.2 Pumps - (2) 34 gpm closed-loop hydrostatic pumps for track drive and feed system. X 7.3 Two (2) 12 gpm ptmnps for discharge conveyor and feed roller X 7.4 Filter System -six micron return filtration and ten micron breather. X 7.4 Hydraulic Coolir~g Unit must be independent of radiator _X Rotor The rotor must meet the follow~g minlmtma size and weight requirements and must turn i~ ~ upward direction from the feed chain, in order to effectively grind materCal. Bits must be two-sided and replaceable. 8.1 Rotor rotation to cut material in an upward direction from floor of hopper. X 8.2 Shaft Diameter - uot less tlma 5" X 8.3 Rotor Width - not less than 60" X 8.4 Rotor Weight - no less than 7000 lbs. X S0uL~t01d Town Solid Waste l~lgea'nent Distric! Horizontal Wood Waste Grka~id S'pccAfi~do~/May 27, 2004 p. 3ors 8. Rotor (cont'd) Compliance Yes No 8.$ Rotor Wall Thickness - no less than 4" 8.6 Rotor speed not to exceed 1400 RPM at full engine throttle. X X 8.7 Rotor exposure above feed conveyor to be a maximum of 80%. 8.8 Replaceable wear line plates must cover 100% of grinding chamber sidewal~s that are contacted by material prior to passing through grates. X 8.9 Ntmaber of laammers - not more tha~ 25 welded or bolt-on hammers with replaceable tips. If bolt on, must be fastened to rotor using no less than five (5) 1-1/4" bolts. [Indicate ff bolt-on ; or welded X ] X [INDICATE THE FOLLO~,VING: · Current Cost of replaceable tips, each: (BITS) $ ] 7,15 - · F~xpected life of replm:eable tips ill routille, normal use (in hours): ~. · Current Cost of hammers, each: (HOI, DERS) $ ~45.60' · Expected life of h:~m,ners in routin% normal use ('.m hours): ~000+ . · Available som-ccs for new tips: ~ependent supplier~)authurixed supplier only (cixcle one) · Available sources for new hanmlers:~pendent surPpll~/authorlzed mpDlier only (circle one)] 8.10 Tips - not less than 2.7" wide by 5" high carbide impregnated, 4140 forged, one (1) 1-1/8 in. or two (2) 3/4 in. bolts. X Grinding Chamber and Anvil System 9.1 Anvil and screens to be made of wear resistance type steel. X 9.2 Anvil to be reversible, giving two usable sides. X X 9.3 Anvil and ftrst screen system to be mounted on pivot shaft and shear pin for ejection of non-crushable material. 9.4 Anvil and first screen system to open hydraulically to allow for ease of mai~tensmce and screen replacement. X 9.5 Grate Area - Covers not less than 180 degrees of the rotor with not less than 27 sq. ft. of surface area to allow for optimal production. X 9.6 Not less than 0xree (3) individual grate sections for providing accurate product sizi=g. X Southold Town Solid Waste l~gemem District Horizontal Wood Wa~te Griud~ Bid Specificatiom/May 27, 2004 p. 4of8 10. 9. Grinding Chamber and Anvil System (cont'd) 9.7 Screens must be made from Hardox 400 steel and the Thickness must be at least 1 inch. 9.8 Screens must ride in a channel around the rotor to Eliminate the need for extra hardware. Feed System The feed system must meet the following requirements to be loaded and operated by one person in either a from end loader or excavator without having to control feed manually. 10.1 Feed Throat Dimensions - 40 in. height x 60 in. width. 10.3 Feed Conveyor Width - 60 ia. 10.4 Loading Height - 8 ft. 10.5 Loading Width - 60 in. 10.6 Feed Conveyor - Hydraulically driven, using a high torque motor. Drag chain - 6 x WDH 104, 60 in. wide. Separate speed adjusmaent for feed chain and compression roller on main panel. 10.7 Compression roller must have a built-in, high torque Hydraulic motor. 10.8 Compression Roller Diameter - 39 in. 10.9 Feed system automatically sets and adjusts feed speed and top feed roll position based on engine load, maximizing throughput and performance. I0.10 Main control panel easily describes operating functions using a text display. Conn'ol buttons must be suitable to withstand pressure washing. 10.11 Hopper Capacity - 6 cubic yards minimum. Sides of hopper must be expandable for additional capacity. Compliance Yes No X X x x x x x x Sou~old Town Solid Was'cc ~gemem District t:Ior[zonral Wood Wi~ste Griad~'Bid Specifications;May 27, 2004 p. 5of8 11. 12. Conveyor Disctmrge System The discharge system must meet the following heigb, t requirement to load a Semi-Trailer md must meet width and speed requirements to be capable if discharging required production throughout. 1 I. 1 Discharge Height - 11 ft. 7 in under head pulley. 11.2 Single Conveyor Width - 60 in. 11.3 Magnetic head pulley with chute to remove metal pieces. 11.4 Framework for optional cross-belt magnet. Safety Mechanisms The unit must have the following safety features to allow operator to quickly stop machine in the event of emergency. The engine must be protected in the event of kigh water temperature or low water pressure and engine must shut down ff shear pin breaks. 12. I Emergency shut-doyen buttons on machine and remote control. 12.2 Engine Temperature - High temperature auto shut-down. 12.3 Engine Off Pressure - Low pressure auto shut-down. 12.4 Shear Pin Break 12.6 Guard on end of feed conveyor to minimize thrown material. 13. Radio Remote Control Functions Radio remove conu'ol must have the following functions: 13.1 Compression Roller Lift. 13.2 Compression Roller Down Force. 13.3 Feed Start. 13.4 Feed Stop. 13.5 Feed Reverse 13.6 Engine RPM up. 13.7 Engine RPM down. X X X X X x x x x x x x x × Southold Town Solid Wmst¢ ~gement Dieu itt Horizontal Wood WasTe Grinder Bid Specifications/May 27, 2004 p 6 ofg 13. Radio Remote Conlrol Functions (cont'd) Compliance Yes No 13.8 Discharge Conveyor Start. X X X 13.9 Discharge Conveyor Stop. 13.I0 Engine Shut-Down. 13.11 Heavy Duty Box for the safe storage of the remote control mt. X 14, Control Panel Must be equipped with a lockable vandalism-resistant box. The box is to be constructed of steel and slmll cover and protect entire panel. The box shall be weather resistant. X 15. Grinder Transport Grinder must be transportable using purchaser's tractor truck. To accomplish this the grinder must come with its own detachable dolly for transport or the bidder must provide a 'low-boy' trailer capable of holding the weight of the machine. If a trailer is provided, it must be no older than the 1999 model year. Transport vehicle must come with a cttrrent, valid New York State inspection sticker. X 16. Miscellaneous Winning bidder must also provide the following, to be delivered with Ne grinder: · Three (3) complete sets of replaceable ~. (~S) · One (1) set of harT~'r.:::. (HOLDERS) · A set of primary-grind screens in the machine X · Extra set of screens suitable for fine grinding of woodchips nnd/or mulch (with not more than 2" openings) X * An ak compressor with the following features: X -- minimum 30 gallon skid or permanent mount tank with X automatic tank drain; X -- "Honda" engine w/electric start, generator/alternator, automatic idle, minimum of 11 horsepower; X -- 2 stage pressure lubricated, producing 35-50 CFM @ 175 psi; X -- 30 to 50 foot loag, 1/2 inch inside diameter Goodyear or equivalent rubber hosed, equipped with a retractable reel with quick-connect coupling; X -- 1-inch drive impact wrench "IR 295" or equivalent; X -- Complete 1" drive socket set, DAPACT RATED X Southald Town Solid Waste ll~gement Distri~ Horizontal Wood Waste Gm~/l~' Bid Specificadom/May 27, 2004 p. 7of8 17. Training Successful bidder must provide adequate on-site training. All training will be conducted at the Southold Town Compost Site in Cutchogue, NY Training must cover all aspects of equipment operation, n~aintennnce, safety aspects and all other related functions by a factory-trained factory representative. Compliance Yes No X 18. 19. 20. 21. Service Facility Vendor shall have a full parts and service facility within a reasonable fistimce from the goutho[d Town Compost Facility. 17153 US ROUTE 15 State Location: ALLI!:I~OOD, PA 17810 X Distance: 184 t~Ill,Eg .. Manuals: Two (2) complete sets of parts and service manuals shall be provided covering in fidl the ertgiae, transmission/PTO, differential or drive gear and the machine itself (body). Manuals shall i~clude complete schematics of the wiring and hydraulics systems. X Warranty Grinder shall come with a 12 monttt/1500 hour (whichever comes first) fall machine warranty on all pa_rcs and labor. Vendor shall also supply an extended warranty on the Caterpillar engine of 5 years or 6000 hrs. References Bidder is requested to provide a list of municipal/government facilities, including contact names and telephone numbers, where the machine being bid in response to this solicitation has had at least one year of documentable perfornaance. If pro~ided, such listing should be included under the title "(NAME OF BIDDER) HORIZONTAL GRINDER MUNICIPAL REFERENCES" as a separate attachment to the bidder's proposal. References Attached: X Yes No ~/GO 29~d EOSG~SOL§ g§:gI Southold Town Solid Wasm ]~[~gement Dismct Hor[zomal Wood Waste Grinder Bid S[:~fic2Uov~/May 2% 2004. p, 80f$ SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT HORIZONTAL WOOD WASTE GRINDER BID PROPOSAL FORUM Name of Bidder: Address: Phone/Fax: LYONS SAW MILl, & LOGGING FDJY[PMENT & SUPPLIES, INC. PO BOX 107, 5445 NYS ROUTE 353 L1T£LE VALLEY, NY 14755 716-938-9175 / 716-938-9227 ~Ve are pleased to offer the following proposal per the attached specifications and information requirements for ONE (1) 2004 HORIZONTAL TRACK-MOUNTED WASTE WOOD REC¥CLER. (One or more exceptions to the specifications are X are not noted in an attachment to this proposal). Date of Proposal: OONE 8, 2OO4 Bid Price (include grinder and all parts requested): Less Value of Following Trades: $ 451.463.00 1993Morbark 12 Tub Grinder $ 62,463,00 1996 JenzAmericanAZ-351Mob~e Shredder $ 1,000.0o $ 388:000_00 PRESIDENT Title (plea.se print) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that dfis bid has been arrived at by the bidder independently and has been subrrdtted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been coramm'dcated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its sm'ety on any bond fm-nished herewith prior to the official ope~fing of the bid. Signed: Corporate Title (if any) PRESIDENT Company Nmme LYONS SAW MILL & LOGGING FQlllplql~vr & SUPPLIES, INC. MailmgAddress PO BOX 107:5445 NYS Rm~ 353 LITTLE VALLEY, NY 14755 Phone Nttmber 716-938-9175 BID ON Horizontal Woodwaste Grinder 4700 Reference List Units Sold BY Lyons Equipment W&W Pallet Owner. Woody Weist Elizabethville, PA Cg 717-554-1208 Brewer Farms Owner:. Tom Brewer Huntingsburg, IN Ph~ 812-630-5515 Gardenscape Owner. Dave Kasmoch LocaUons in PA, NC, OH and Canada C~ 724-679-7296 Wholesale Mulch & Sawdust Owner:_ Phil Nester Owego, NY C~ 6O7-343-2748 McKnew Chipping Owner:. Bill McKnew Bowie, MD C~ 443-336-1217 Ray Logging Owner:. Henry Ray EIkton, MD Ph~ 410-620-5565 Pogo Tree Service Owner:. Mr. Pogo Olney, MD Cg 301-370-5469 Town of New Castle, NY P.O.C.: Bill Powers Chapaqua, NY C~ 914-438-6116 Municipal The model 4700 Peterson has only been in production for less than one year. Our first unit went into operation in October of 2003, LYONS EQUIPMEN~XCEPTIONS TO SOUTHHOLD ORIZONTAL WOOD GRINDER BID SPECIFICATIONS 1.4 Machine Height 11 '-3". Transport height on new 52 ton Pitts Detachable Trailer being snpplied by Lyons Equipment would be 13'-4". See separate sheet for trailer specifications. 3.1 Track system. ZX 230 with 23" pads, wider pads offer less ground pressure which minimizes damage to pavement and ground surfaces. 4.1 Oversized copper core radiator. Peterson utilizes Aluminum fnlly welded core brand AKG radiator because we find the copper core brazed radiators are not sufficient for this type of application due to core leakage issues. The copper core radiators are brazed where as the aluminmn core is welded. Peterson considers the Aluminum core to be a superior system to the copper core. 4.2 Ambient temperature rating. At a power factor of 100% the ambient rating of the 4700 cooling system is 115 degrees fahrenheit. 4.2 Fan. Peterson cooling system utilizes a 5 l" fixed pitch fan that is a hydraulic reversing system. The hydraulic reversing fan is superior to the flex air fan due to the simplicity and reliability of the system. The mechanical portions of the hydraulic reversing fal~ is a hydraulic motor direct coupled to the fan shaft, the hydraulic motor is reversed momentarily to reverse the air flow. The flex air is a complex system where the pitch of the fan changes, meaning each blade on the fan rotates to reverse the airflow. Peterson has found the ilex air fan is not a reliable system. The Peterson fan monitors engine coolant temperature and increases the fan speed on demand, it also reverses on a timer. 7.2 Pumps. (2) Pumps total. (1) Pump, 37 gpm: axial piston, variable displacement, load sense type for one track drive, in feed chain drive, discharge conveyor, and compression roll ftoat. (1) Pump, 34 gpm: axial piston, variable displacement, load sense type, for one track drive, radiator fan drive, and compression roll drive. The 2 pumps design utilizes less components (2 instead of 4 pumps), less hydraulic plumbing, and offer ease of operation and trouble shootings. 7.3 Two 12 gpm pumps. Peterson design does not need the additional 2 pumps, this offers less moving parts for maintenance. 7.4 Hydraulic Cooling Unit. The hydraulic cooler is an integral part of engine radiator. This type of engine radiator and hydraulic cooler combination allows less moving part: 1 fan vs. 2 fans, and less hydraulic plumbing. 8.2 Shaft Diameter. Rotor shaft diameter is 4.9375 inches. 8.4 Rotor Weight Shell rotor (standard) weight - 5,300 lbs Pin rotor (optional) weight - 6,200 lbs 8.5 Rotor Wall Thickness. Rotor wall thickness of 1.69 inches. Wall thickness is more then sufficient to withstand load. Impact release system reduces load on rotor, to this our hammer will shear through the hammer body with out damage to the drum. 8.10 Tips. Tips - 2.5" wide by 4.75" high carbide impregnated, 4140 forged, two (2) 3/4" bolts. The narrow bit is more productive and has better wear characteristics then a wider bit. 9.7 Screens. Made of Wearloy 400 steel and the thickness is 3/4". Peterson finds the Wearloy to be a more suitable material when considering forming, wear life, and operating cost. Hardness of both are the same, contents of material diffen Wearloy is specifically designed for high abrasion applications and is the most common material used for this type of application. 9.8 Screens must ride in channel. Screens are held in place by grate supports, which also are designed to, breakaway when non-crushables enter the grinding chamber. This system is superior to having a track or charmel for the outside edges of the screens to slide into. The Peterson system is adjustable which allows for ease of screen changes where channels tend to wear and collect dirt and wood. 10.4 Loading Height. Yes Compliance, minimum or maximum is not mentioned in specifications. Loading height of 4710 is 7'-4". This is an 8" lower loading height then specified. The lower loading height enables the 4710 to be loaded by a variety of equipment more efficiently then can be done when the loading height is highen 10.6 Feed Conveyor. Drag Chain is 4 rows x WDH 110, 60" wide. The WDH 110 box chain is stronger, wider, and higher than the chain specified. 4 chains are utilized - the wider 4 chains are more aggressive and a cleaner system. 10.7 Compression Roller. Gear box and drive motor are located above the compression roller for ease of access and to have the space to mount the appropriately sized drive components. Majority of rebuild on an external drive system can be done with out removing the compression roller. An internal drive system will likely require a major disassembly even to fix something as simple as a hose connection. 10.9 Feed System. Feed system has four (4) operation modes where the operational variables could be set and saved. This allows the machine to be fine tuned to different applications. Auto set feed system typically just adjust infeed speeds, where as in each of the four (4) operational modes there are multiple settings allowing the operator to fine tune the total machine performance. 11.4 Overhead Magnet Frame Work No framework for optional cross-belt magnetic. 573~4 Hwy. 43'1 South P. O.Box 127 Pittsview, Alabama '~6871 Phone (334) 855-4754 Watts t-800-321-8073 Fax (334) 855-3507 Contact John Lyons Purchaser Price Quote Date 06/01/04 Address Lyons Equipment Company Phone 716-938-9175 Mobile Fax~ 716-g38-9227 Quanity ,, Model Base Price Options 1 LBS2-24-D Pkg. ~apacity 52 Ton ( NO ABS ) Pkg. Overall Length 49'6" Pkg. Overall Width 8'6" pkg. Deck Length 25' Pkg. Deck Height =24" Pkg. Deck Flooring 3ak - 2,, pkg. Mainbeams 16" Fabricated Pkg. Side Rails 14" Fabricated Pkg Gooseneck Detachable Neck w113.5 HP Robins Pony Motor ~ King Pin Settings 18" pkg. King Pin Plate 318" Plate Pkg. King Pin Swing Radias 90" pkg /,lng Pin Height 48" - 52" ( 5 Positions ) Pkg. ~evolver Greaseless Fifth Wheel No Pkg. Dovetail No Pk~ Nheel Well open with "v" Trough (Covered WI Steel Checl~ Plate Add $850) Pkg _oading Ramps 1T' x 31" Front Flip Ramps Pk~. _anding Gear No Pkg ,,D,, Rings 14 Pkg. A/idening Brackets Yes Pkg Fool Box in Gooseneck Yes Pk9 Jghts Sealed Wiring Harness Pkg. ~xle 25,000 lb. Cap - Type 30 Air Chambers, Auto Slack Pk~ Suspension Rldwell - Air Ride - Manual Overide Pkg- /Vheels Disc - Hub Piloted Pkg. ]'ires 255/70R22.5 Pkg parking Brakes 2 Axle ~ Dust Shields No Pkg Paint Red Pkg. NO ABS Subtotal: Discount Saleperson Trey 12% F. E. Tax Sales Tax Sedal # Deck Fee Customer # Freight Order Date Total Each Delivery Date 8-9 wks No. Total Units Ship to Little Valley, Ny Grand Total Purchaser's Confirmation: P.O. # Date: (signature) Specif~catiova subject to change without notice Fi~d ~g mo~e ~ut the endue Person ['~i~ Corp./n'oduc~l/ne at: one choice.~ p. 1 of 8 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT TECHNICAL SPECIFICATIONS FOR A NEW 630 HP TRACK-MOUNTED HORIZONTAL WASTE WOOD RECYCLER May 27, 2004 GENERAL: The following bid specifications are for a waste wood recycler that must be capable of rapidly and effectively processing all manner of yard waste into a desirable finished product. It must feed horizontally with an enclosed rotor to minimize flying debris. It must be able to handle tree length solid material up to 40 inches in diameter, as well as wet leaves, grass, palm fronds, paper and other organic materials. NOTE: BIDDER MUST INDICATE ANY LACK OF COMPLIANCE WITH THE MAJOR GRINDER FEATURES/SYSTEMS (ITEMS 1 - 20) DESCRIBED BELOW. ANY ITEM OR FEATURE NOT INCLUDED MUST BE SO NOTED, AND A NARRATIVE DESCRIPTION GIVEN AS TO HOW/WHY, IN THE BIDDER'S OPINION, FAILURE TO INCLUDE SAID ITEM OR FEATURE, OR INCLUSION OF A SUBSTITUTE FOR THE ITEM/FEATURE SPECIFIED, MEETS THE "OR EQUAL" TEST REQUIRED IN THIS SPECIFICATION. SAID NARRATIVE MUST BE INCLUDED AS AN ATTACHMENT TO THE BID, AND MUST BE CLEARLY LABELED AS "(NAME OF BIDDER) EXCEPTIONS TO SOUTHOLD HORIZONTAL WOOD GRINDER BID SPECIFICATIONS". THE TOWN RESERVES THE RIGHT TO REJECT ANY BID FOR FAILURE TO MEET ANY PORTION OF THESE SPECIFICATIONS. Compliance Yes No 1. Dimensions and Weights Maximum weight, not to exceed 71,000 lbs. Transport length not to exceed 40ft, 8 g ". Transport width not to exceed 10 ft. 8 in. 1.1 1.2 1.3 1.4 Transport height not-to exceed 12 ft. 10 in. 2. Engine 2.1 Cat C16 - 630 hp., equipped with pre-start engine lube system and block heater. 3. Track System 3.1 CAT 320L track frames; 20" wide pads 3.2 Fully remote controlled / / Cooling System 4. l Oversized copper core radiator 4.2 Ambient temperature rating - not more than 130 degrees Fahrenheit. Southold Town Solid Waste Ml~ement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 2of8 o Compliance Yes No 8.1 Rotor rotation to cut material in an upward direction from floor of hopper. 8.2 Shaft Diameter - not less than 5" 8.3 Rotor Width - not less than 60" 8.4 Rotor Weight - no less than 7000 lbs. Cooling System (cont'd) 4.2 Fan - 48" Flexxaire Hydraulic reversing for auto purge of radiator with adjustable timing for purge cycle. Fuel Tank Capacity 5.1 Fuel Tank Capacity - minimum of 300 US gallons. Clutch/Drive System 6.1 Clutch - Hydraulic power take-off (HPTO) clutch. 6.2 Drive Belts - 8R 8V. Hydraulic System The hydraulic system must meet the following minimum requirements to provide adequate power to feed system, discharge system, and track drive, while maintaining hydraulic oil temperature: 7.1 Hydraulic Tank Capacity - not more than 105 US gallons. 7.2 Pumps - (2) 34 gpm closed-loop hydrostatic pumps for track drive and feed system. 7.3 Two (2) 12 gpm pumps for discharge conveyor and feed roller 7.4 Filter System -six micron return filtration and ten micron breather. 7.4 Hydraulic Cooling Unit must be independent of radiator Rotor The rotor must meet the following minimum size and weight requirements and must turn in an upward direction from the feed chain, in order to effectively grind material. Bits must be two-sided and replaceable. Southold Town Solid Waste M~ement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 3of8 8. Rotor (cont'd) 8.5 Rotor Wall Thickness - no less than 4" 8.6 Rotor speed not to exceed 1400 RPM at full engine throttle, 8.7 Rotor exposure above feed conveyor to be a maximum of 80%. Compliance Yes No e 8.8 Replaceable wear line plates must cover 100% of grinding chamber sidewalls that are contacted by material prior to passing through grates. 8.9 Number of hammers - not more than 25 welded or bolt-on hammers with replaceable tips. If bolt on, must be fastened to rotor using n.9. less than five (5) 1-1/4" bolts. [Indicate if bolt-on v/ ; or welded ] [INDICATE THE FOLLOWING: · Current Cost of replaceable tips, each: · Expected life of replaceable tips in routine, normal use (in hours): · Current Cost of hammers, each: $ 3Z.':'o. $/7. oo Iff - $ ~'O''° Expected life of hammers in ro~se_~.'m hours): Available sourers for new tips: {,,~dependent suppliers/authorized supplier only (cir~ Available sources for new hammers~.~enden~t supp~.~s/authorlzed supplier only (circle 8.10 Tips - not less than 2.7" wide by 5" high carbide impregnated, 4140 forged, one (1) 1-1/8 in. or two (2) 3/4 in. bolts, v Grinding Chamber and Anvil System 9.1 Anvil and screens to be made of wear resistance type steel. 9.2 Anvil to be reversible, giving two usable sides. 9.3 Anvil and first screen system to be mounted on pivot shaft and shear pin for ejection of non-crushable material. 9.4 Anvil and first screen system to open hydraulically to allow for ease of maintenance and screen replacement. 9.5 Grate Area - Covers not less than 180 degrees of the rotor with not less than 27 sq. ft. of surface area to allow for optimal production. 9.6 Not less than three (3) individual grate sections for providing accurate product sizing. Southold Town Solid Waste Mlll~ement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 4of8 10. 9. Grinding Chamber and Anvil System (cont'd) 9.7 Screens must be made from Hardox 400 steel and the Thickness must be at least 1 inch. 9.8 Screens must ride in a channel around the rotor to Eliminate the need for extra hardware. Feed System The feed system must meet the following requirements to be loaded and operated by one person in either a front end loader or excavator without having to control feed manually. 10.1 Feed Throat Dimensions - 40 in. height x 60 in. width. 10.3 Feed Conveyor Width - 60 in. 10.4 Loading Height - 8 ft. 10.5 Loading Width - 60 in. 10.6 Feed Conveyor - Hydraulically driven, using a high torque motor. Drag chain - 6 x WDH 104, 60 in. wide. Separate speed adjustment for feed chain and compression roller on main panel. 10.7 Compression roller must have a built-in, high torque Hydraulic motor. 10.8 Compression Roller Diameter - 39 in. 10.9 Feed system automatically sets and adjusts feed speed and top feed roll position based on engine load, maximizing throughput and performance. 10.10 Main control panel easily describes operating functions using a text display. Control buttons must be suitable to withstand pressure washing. 10.11 Hopper Capacity - 6 cubic yards minimum. Sides of hopper must be expandable for additional capacity. Compliance Yes No Southold Town Solid Waste M~ement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 5of8 11. 12. Conveyor Discharge System The discharge system must meet the following height requirement to load a Semi-Trailer and must meet width and speed requirements to be capable if discharging required production throughout. 11.1 Discharge Height - 11 ft. 7 in under head pulley. 11.2 Single Conveyor Width - 60 in. 11.3 Magnetic head pulley with chute to remove metal pieces. 11.4 Framework for optional cross-belt magnet. Safety Mechanisms The unit must have the following safety features to allow operator to quickly stop machine in the event of emergency. The engine must be protected in the event of high water temperature or low water pressure and engine must shut down if shear pin breaks. 12.1 Emergency shut-down buttons on machine and remote control. 12.2 Engine Temperature - High temperature auto shut-down. 12.3 Engine Oil Pressure - Low pressure auto shut-down. 12.4 Shear Pin Break 12.6 Guard on end of feed conveyor to minimize thrown material. 13. Radio Remote Control Functions Radio remove control must have the following functions: 13.1 Compression Roller Lift. 13.2 Compression Roller Down Force. 13.3 Feed Start. 13.4 Feed Stop. 13.5 Feed Reverse 13.6 Engine RPM up. 13.7 Engine RPM down. Southold Town Solid Waste Ivl~l~ement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 6 of 8 Compliance Yes No 13. Radio Remote Control Functions (cont'd) 13.8 Discharge Conveyor Start. 13.9 Discharge Conveyor Stop. 13.10 Engine Shut-Down. v/ 13.11 Heavy Duty Box for the safe storage of the remote control unit. v'/ 14. Control Panel Must be equipped with a lockable vandalism-resistant box. The box is to be constructed of steel and shall cover and protect entire panel. The box shall be weather resistant. 15. 16. Grinder Transport Grinder must be transportable using purchaser's tractor truck. To accomplish this the grinder must come with its own detachable dolly for transport or the bidder must provide a 'low-boy' trailer capable of holding the weight of the machine. If a trailer is provided, it must be no older than the 1999 model year. Transport vehicle must come with a current, valid J New York State inspection sticker. V Miscellaneous Winning bidder must also provide the following, to be delivered with the grinder: · Three (3) complete sets of replaceable tips. v · One (1) set of hammers. · A set of primary-grind screens in the machine · Extra set of screens suitable for fine grinding of woodchips and/or mulch (with not more than 2" openings) v · An air compressor with the following features: -- minimum 30 gallon skid or permanent mount tank with automatic tank drain; -- "Honda" engine w/electric start, generator/alternator, automatic idle, minimum of 11 horsepower; -- 2 stage pressure lubricated, producing 35-50 CFM @ 175 psi; -7'- -- 30 to 50 foot long, 1/2 inch inside diameter Goodyear or equivalent robber hosed, equipped with a retractable reel with quick-connect coupling; -- 1-inch drive impact wrench "IR 295" or equivalent; -- Complete 1" drive socket set, IMPACT RATED / Southold Town Solid Waste Ml~eraent District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 7of8 Compliance Yes No 17. Training Successful bidder must provide adequate on-site training. All training will be conducted at the Southold Town Compost Site in Cutchogue, NY Training must cover all aspects of equipment operation, maintenance, safety aspects and all other related functions by a factory-trained factory representative. 18. 19. 20. 21. Service Facility Vendor shall have a full parts and service facility within a reasonable fistance from the Southold Town Compost Facility. State Location: ]X,/e.~4/~a,, , /[dp/ Distance: ,3 '/~ ~ot.~r-.~ Manuals: Two (2) complete sets of parts and service manuals shall be provided covering in full the engine, transmission/PTO, differential or drive gear and the machine itself (body). Manuals shall include complete schematics of the wiring and hydraulics systems. Warranty Grinder shall come with a 12 month/1500 hour (whichever comes first) full machine warranty on all parts and labor. This shall also cover any trailer or transport equipment provided. Vendor shall also supply an extended warranty on the Caterpillar engine of 5 years or 6000 hrs. References Bidder is requested to provide a list of municipal/government facilities, including contact names and telephone numbers, where the machine being bid in response to this solicitation has had at least one year of documentable performance. If provided, such listing should be included under the title "(NAME OF BIDDER) HORIZONTAL GRINDER MUNICIPAL REFERENCES" as a separate attachment to the bidder's proposal. References Attached: v//Yes No Southold Town Solid Waste Mlll~ement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 8 of 8 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT HORIZONTAL WOOD WASTE GRINDER BID PROPOSAL FORM Name of Bidder: Address: Phone/Fax: We are plmsed to offer the following pro~sal per the attached sp~ifications and information requirements for O~ (1) 2004 HO~ZONTAL T~CK-MO~TED WASTE WOOD ~CYCLER. (One or more exceptions to the s~cifications are__ not ~ noted in an attachment to this pro~sal). are Date of Proposal: /7/07 Bid Price (include grinder and all parts requested): Less Value of Following Trades: · 1993 Morbark 12 Tub Grinder $ ~ 0, O(YtT. c~ · 1996 Jenz American AZ-35 Mobile Shredder $ / 0, 0~ (Jo  ~PRICE TO TOWN: Signature of Bidder's Authorized Representative Print Name Title (please print) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond fin'nished herewith prior to the official opening of the bid. Signed: {~~l~~. Print name ff'[~ I Ot/~?r~t~/'~'''( Corporate Title (if any) Company Name _ Mailing Address Phone Number BID ON Horizontal Woodwaste Grinder Continental Biomass Industries, Inc. (CONTINENTAL BIOMASS INDUSTRIES, INC) HORIZONTAL GRINDER MUNICIPAL REFERENCES Horry County Solid Waste Authority Inc. Conway, SC Contact: Jerry Johnstone Phone: 843-458-7346 S.W.A. of Para Beach County West Palm Beach, FL Contact: Pat Byers Phone: 561-640-4000 Ext: 4611 County Sanitation Districts of LA Whittier, CA Contact: Pat Feenan Phone: 562-699-6028 Ext: 6129 Town of Islip Islip, NY Contact: Stu Buckner Phone: 631-224-5654 22 Whittier Street, Newton, New Hampshire 03858 /Tel. 603-382-0556 / Fax 603-382-0557 www. cbi-inc.com · email: info@cbi-inc.com e Continental Biomass Industries, Int. PROPOSAL Track-Mounted Town of Southold 53095 Main Road Southold, NY 11971 Proposal #2955-00 June 7, 2004 FEED CONVEYOR 14'x 60" Feed Conveyor with high troughing sides; impact plate in bottom; 17" head pulley; 17" tail pulley; 6 strands of heavy-duty drag chain; extreme high-torque Poclain hydraulic motor. HOG · Heavy-duty reinforced housing with bolt-in replaceable Hardox 400 wear liners. · 39" diameter upper feed roller; high-torque Poclain hydraulic motor built into roller; hydraulic up and down pressure. · Shearpin protected anvil and first grate liner. · Extra heavy-duty grate frame with 3 replaceable grate liners; 1" thick Hardox 400 liners, 180° of cutting surface · Clamshell opening · 40" diameter x 60" long hammer mill; 5" diameter shaft; forged 4" thick wall drum with 24 machine pockets, 24 bolt-on hammers using five, 1- 1/4" bolts per hammer; 24 bolt-on tips using one, 1-1/8" bolt per tip; rotor locked to shaft by four B-Loc locking assemblies. 22 Whittier Street, Newton, New Hampshire 03858 / Tel. 603-382-0556 / Fax 603-382-0557 www. cbi-inc.com · email: info @ cbi-inc.com Continental Biomass Industries, Inc. ,,.-- Town of $outhold June 7,2004 Proposal #2955-00 Page 2 of 6 POWER UNIT: Caterpillar C-16 Diesel Electronic Engine rated 630HP at 2100 RPM with electric start, turbo charged and after cooled. The engine is equipped with: · Twin Disc model HP900 extra heavy-duty PTO hydraulic clutch with outboard support bearing, electronic controlled engagement · Donaldson Air Filtering System with Enginaire Pro-Cleaners. · 8" spark arrestor · Electric dual battery 24 volt DC system · Emergency shut down and all weather control enclosures. DRIVE: V-belt drive complete, 10 groove, 8-V with guard. DISCHARGE CONVEYOR 25' long x 60" wide, heavy-duty head & tail pulleys; 220-cleated belt; rides in steel bed at hog location then on troughing idlers; hydraulic drive. FRAME Heavy-duty formed sections with tubular cross members properly roinforced for the highest torsion loads and strength. TRACKS CAT 320L track frames with a center to center wheel distribution of 12-3"; 20" wide pads with triple street grouser bars for maximum traction. DETACHABLE AXLES/DOLLY Hutchens H-9700 heavy duty spring suspension, Dana 25,000 lbs tandem axle assembly, 425/70R22.5 tires FUEL TANK: 300 gallon 22 Whittier Street, Newton, New Hampshire 03858 /Tel. 603-382-0556 / Fax 603-382-0557 www, cbi-inc.com · email: info @cbi-inc.com e Continental Biomass Industries, Int. Town of Southold June 7, 2004 Proposal #2966-00 Page 3 of 6 HYDRAULIC SYSTEM Two, 12 gpm 3000 psi pumps for discharge conveyor and feed roll up and down; two 34-gpm proportional hydrostatic Rexroth pumps for track drive and feed system; hydraulic driven oil cooler; neatly plumbed using stainless tubing and hoses; 75 gallon reservoir with filters; pumps driven directly from pads on Twin Disc HP900 clutch. ELECTRIC Radio remote control, which will run all functions of machine. Full mechanical backup of remote; 2 E-stops placed around machine; Cat engine RPM sensor that regulates feed system. FLEXXAIRE FAN Flexxaire fan, to replace Caterpillar standard fan, reverses airflow every 5-15 minutes to keep radiator clean from debris. PAINT All appropriate surfaces (except for wear and machined surfaces) are sand blasted to S.S.P.C. SP 6-10 commercial to white finish; one coat of epoxy primer to product spec and one coat of CBI yellow high gloss Dupont polyurethane enamel paint. Equipment is assembled using plated hardware. DIMENSIONS Length: 39'-10" in travel position Height: 11'-7" discharge height Width: 10'-6" at tracks Weight: 70,000 lbs. (approx.) 22 Whittier Street, Newton, New Hampshire 03858 /Tel. 603-382-0556 / Fax 603-382-0557 www. cbi-inc.com · email: info@cbi-inc.com Continental Biomass Industries, Inc. Town of Southold June 7, 2004 Proposal #2955-00 Page 4 of 6 PRICE: Less trade-in (1993 Morbark 1200 tub grinder) Less trade-in (1996 Jenz American AZ-35 Mobile Shredder Less Town of Southold discount $471,064.00 '$80.000,00 -$10.000,00 '$39~000.00 TOTAL: $342,064.00 Any applicable tax to the sale and/or purchase of this equipment is not included in the prfce stated herein, and ff and when any such tax shall be due, It shall be paid by the purchaser without cost or charge to the seller. This quote is valid for a period of 60 days. DELIVERY: Ninety days or sooner from time of order F.O.B.: $outhold, NY THIS PRICE INCLUDES: 1. Two complete parts and service Manuals 2. Installation, startup and training assistance for three days 3. Warranty 12 months/1500 hours including parts and labor 4. Extended Cat warranty 5 years/6000 hours 5. Magnetic Head Pulley with diverter chute 6. Three sets of replaceable tips 7. One set of hammers 8. One set of screens suitable for fine grinding of wood chips 9. One air compressor as specified in bid 10.One 1" impact wrench and socket head set as specified in bid 22 Whittier Street, Newton, New Hampshire 03858 / Tel. 603-382-0556 / Fax 603-382-0557 www.cbi-inc.com · email: info@cbi-inc.com e Continental Biomass Industries, Inc. Town of Southold June 7,2004 Proposal #2955-00 Page 5 of 6 TERMS: 35% Due with order Balance due upon readiness to ship **CBI will notify customer one week prior to delivery of equipment so that delivery payment can be arranged. Payment must be received in full via a Bank Certified Check or wire transfer prior to shipment leaving CBI. Offered by: CONTINENTAL/~I~.~SS IN~J3U~STRIES, INC. UIf Ovarford, Regional Sales Manager Date ~'/~/~ ~" Accepted: TOWN OF SOUTHOLD By Date 22 Whittier Street, Newton, New Hampshire 03858 /Tel. 603-382-0556 / Fax 603-382-0557 www. cbi-inc.com email: info@cbi-inc.com c~g~~' e Continental Biomass Industries, Inc. /.-- Town of Southold June 7, 2004 Proposal #2955~00 Page 6 of 6 TERMS AND CONDITIONS 22 Whittier Street, Newton, New Hampshire 03858 /Tel. 603-382-0556 / Fax 603-382-0557 www.cbi-inc, com· email: info@cbi-inc.com p. lof8 COPy SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT TECHNICAL SPECIFICATIONS FOR A NEW 630 HP TRACK-MOUNTED HORIZONTAL WASTE WOOD RECYCLER May 27, 2004 GENERAL: The following bid specifications are for a waste wood recycler that must be capable of rapidly and effectively processing all manner of yard waste into a desirable finished product. It must feed horizontally with an enclosed rotor to minimize flying debris. It must be able to handle tree length solid material up to 40 inches in diameter, as well as wet leaves, grass, palm fronds, paper and other organic materials. NOTE: BIDDER MUST INDICATE ANY LACK OF COMPLIANCE WITH THE MAJOR GRINDER FEATURES/SYSTEMS (ITEMS 1 - 20) DESCRIBED BELOW. ANY ITEM OR FEATURE NOT INCLUDED MUST BE SO NOTED, AND A NARRATIVE DESCRIPTION GIVEN AS TO HOW/WHY, IN THE BIDDER'S OPINION, FAILURE TO INCLUDE SAID ITEM OR FEATURE, OR INCLUSION OF A SUBSTITUTE FOR THE ITEM/FEATURE SPECIFIED, MEETS THE "OR EQUAL" TEST REQUIRED IN THIS SPECIFICATION. SAID NARRATIVE MUST BE INCLUDED AS AN ATTACHMENT TO THE BID, AND MUST BE CLEARLY LABELED AS "(NAME OF BIDDER) EXCEPTIONS TO SOUTHOLD HORIZONTAL WOOD GRINDER BID SPECIFICATIONS". THE TOWN RESERVES THE RIGHT TO REJECT ANY BID FOR FAILURE TO MEET ANY PORTION OF THESE SPEClFICATIONS. 1. Dimensions and Weights 1.1 Maximum weight, not to exceed 71,000 lbs. Compliance Yes No X 1.2 Tramport length not to exceed 40fi, 8 ~4 '. X 1.3 Transport width not to exceed 10 ft. 8 in. X 1.4 Transport height not to exceed 12 ft. 10 in. X 2. Engine 3. Track System 3.1 CAT 320L track frames; 20" wide pads X X X X 3.2 Fully remote controlled 4. Cooling System 4.1 Oversized copper core radiator 4.2 Ambient temperature rating - not more than 130 degrees Fahrenheit. Southold Town Solid Waste Management District Horizontal Wood Waste Grinder Bid Specifications/May 27, 20~4 p. 2of8 Sm Se Compliance Yes No X X X Cooling System (cont'd) 4.2 Fan - 48" Flexxaire Hydraulic reversing for auto purge of radiator with adjustable timing for purge cycle, x Fuel Tank Capacity 5.1 Fuel Tank Capacity - minimum of 300 US gallons, x Clutch/Drive System 6.1 Clutch - Hydraulic power take-off (HPTO) clutch, x 6.2 Drive Belts - 8R 8V. x Hydraulic System The hydraulic system must meet the following minimum requirements to provide adequate power to feed system, discharge system, and track drive, while maintaining hydraulic oil temperature: 7.1 Hydraulic Tank Capacity - not more than 105 US gallons. 7.2 Pumps - (2) 34 gpm closed-loop hydrostatic pumps for track drive and feed system, x 7.3 Two (2) 12 gpm pumps for discharge conveyor and feed roller x 7.4 Filter System -six micron return filtration and ten micron breather, x 7.4 Hydraulic Cooling Unit must be independent of radiator x Rotor The rotor must meet the following minimum size and weight requirements and must turn in an upward direction from the feed chain, in order to effectively grind material. Bits must be two-sided and replaceable. 8.1 Rotor rotation to cut material in an upward direction from floor of hopper. 8.2 Shaft Diameter - not less than 5" 8.3 Rotor Width - not less than 60" 8.4 Rotor Weight - no less than 7000 lbs. X Southold Town Solid Waste Management District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 3of8 8. Rotor (cont'd) Compliance Yes No 8.5 Rotor Wall Thickness - no less than 4' X 8.6 Rotor speed not to exceed 1400 RPM at full engine throttle, x 8.7 Rotor exposure above feed conveyor to be a maximum of 80%. x 8.8 Replaceable wear line plates must cover 100 % of grinding chamber sidewalls that are contacted by material prior to passing through grates. 8.9 Number of hammers - not more than 25 welded or bolt-on hammers with replaceable tips. If bolt on, must be fastened to rotor using no less than five (5) 1-I/4" bolts. [Indicate if bolt-onSEE EXCEPq?Y~lded ] X [INDICATE THE FOLLOWING: · Current Cost of replaceable tips, each: $3-5.86 · Expected life of replaceable tips in routine, normal use (in hours): 1.30 - 250 '.hours · Current Cost of hammers, each: $ 3.07.60 · Expected life of hammers in routine, normal use (in hours): 1-year · Available sources for new tips: independent suppliers/authorized supplier only (circle one) · Available sources for new hammers: independent suppliers/authorized supplier only (circle one)] 8.10 Tips - not less than 2.7' wide by 5" high carbide impregnated, 4140 forged, one (1) 1-1/8 in. or two (2) 3/4 in. bolts. x x x x Grinding Chamber and Anvil System 9.1 Anvil and screens to be made of wear resistance type steel. 9.2 Anvil to be reversible, giving two usable sides. 9.3 Anvil and fLrst screen system to be mounted on pivot shaft and shear pin for ejection of non-crushable material. 9.4 Anvil and f~rst screen system to open hydraulically to allow for ease of maintenance and screen replacement. 9.5 Grate Area - Covers not less than 180 degrees of the rotor with not less than 27 sq. ft. of surface area to allow for optimal production. X 9.6 Not less than three (3) individual grate sections for providing accurate product sizing. × Southold Town Solid Waste Management District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 4of8 10. 9. Grinding Chamber and Anvil System (cont'd) 9.7 Screens must be made from Hardox 400 steel and the Thickness must be at least 1 inch. 9.8 Screens must ride in a channel around the rotor to Eliminate the need for extra hardware. Feed System The feed system must meet the following requirements to be loaded and operated by one person in either a front end loader or excavator without having to control feed manually. 10.1 Feed Throat Dimensions - 40 in. height x 60 in. width. 10.3 Feed Conveyor Width - 60 in. 10.4 Loading Height - 8 ft. 10.5 Loading Width - 60 in. 10.6 Feed Conveyor - Hydraulically driven, using a high torque motor. Drag chain - 6 x WDH 104, 60 in. wide. Separate speed adjustment for feed chain and compression roller on main panel. 10.7 Compression roller must have a built-in, high torque Hydraulic motor. 10.8 Compression Roller Diameter - 39 in. 10.9 Feed system automatically sets and adjusts feed speed and top feed roll position based on engine load, maximizing throughput and performance. I0.10 Main control panel easily describes operating functions using a text display. Control buttons must be suitable to withstand pressure washing. Compliance Yes No X X X X X X X X X X X 10.11 Hopper Capacity - 6 cubic yards minimum. Sides of hopper must be expandable for additional capacity, x Southold Town Solid Waste Management District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 5of8 11. 12. Conveyor Discharge System The discharge system must meet the following height requirement to load a Semi-Trailer and must meet width and speed requirements to be capable if discharging required production throughout. 11. I Discharge Height - 11 ft. 7 in under head pulley. 11.2 Single Conveyor Width - 60 in. 11.3 Magnetic head pulley with chute to remove metal pieces. 11.4 Framework for optional cross-belt magnet. Safety Mechani~nns The unit must have the following safety features to allow operator to quickly stop machine in the event of emergency. The engine must be protected in the event of high water temperature or low water pressure and engine must shut down if shear pin breaks. 12.1 Emergency shut-down buttons on machine and remote control. 12.2 Engine Temperature - High temperature auto shut-down. 12.3 Engine Oil Pressure - Low pressure auto shut-down. 12.4 Shear Pin Break 12.6 Guard on end of feed conveyor to minimize thrown material. X X X X X X X X x 13. Radio Remote Control Functions Radio remove control must have the following functions: 13.1 Compression Roller Lift. 13.2 Compression Roller Down Force. 13.3 Feed Start. 13.4 Feed Stop. 13.5 Feed Reverse 13.6 Engine RPM up. 13.7 Engine RPM down. x x x x x x x Southold Town Solid Waste Management District Horizontal Wood Waste Griader Bid Specifications/May 27, 2004 p. 6of8 13. Radio Remote Control Functions (cont'd) Compliance Yes No 13.8 Discharge Conveyor Start. X 13.9 Discharge Conveyor Stop. 13. I0 Engine Shut-Down. X 13.11 Heavy Duty Box for the safe storage of the remote control unit. x 14. Control Panel Must be equipped with a lockable vandalism-resistant box. The box is to be constructed of steel and shall cover and protect entire panel. The box shall be weather resistant. X 15. Grinder Transport Grinder must be transportable using purchaser's tractor truck. To accomplish this the grinder must come with its own detachable dolly for transport or the bidder must provide a 'low-boy' trailer capable of holding the weight of the machine. If a trailer is provided, it must be no older than the 1999 model year. Transport vehicle must come with a current, valid New York State inspection sticker, x 16. Miscellaneous Winning bidder must also provide the following, to be delivered with the grinder: · Three (3) complete sets of replaceable tips. x · One (1) set of hammers, x · A set of primary-grind screens in the machine · Extra set of screens suitable for fine grinding of woodchips and/or mulch (with not more than 2" openings) X · An air compressor with the following features: X -- minimum 30 gallon skid or permanent mount tank with x automatic tank drain; x -- "Honda" engine w/electric start, generator/alternator, automatic idle, minimum of 11 horsepower; X -- 2 stage pressure lubricated, producing 35-50 CFM @ 175 psi; -- 30 to 50 foot long, 1/2 inch inside diameter Goodyear or equivalent rubber hosed, equipped with a retractable reel with quick-connect coupling; X -- 1-inch drive impact wrench "IR 295' or equivalent; x -- Complete 1' drive socket set, IMPACT RATED X Southold Town Solid Waste Management District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 7of8 17. Training Successful bidder must provide adequate on-site training. All training will be conducted at the Southold Town Compost Site in Cutchogue, NY Training must cover all aspects of equipment operation, maintenance, safety aspects and all other related functions by a factory-trained factory representative. Compliance Yes No X 18. 19. 20. 21. Service Facility Vendor shall have a full parts and service facility within a reasonable fistance from the Southold Town Compost Facility. X State Location: Bay Shore, New York Distance: Long Island Manuais: Two (2) complete sets of parts and service manuals shall be provided covering in full the engine, transmission/PTO, differential or drive gear and the machine itself (body). Manuals shall include complete schematics of the wiring and hydraulics systems. X Warranty L ~.. 5q~-- -~ }~ ~.~ ~__. Grinder shall come with a 12 month/15~ ho~~s first) full mach~e~j~.aa~0~r~l parts and labor. Vendor shall also supply an-ex're'~ed warranty on the Caterpillar engine of 5 years or 6000 hrs. __ References Bidder is requested to provide a list of municipal/government facilities, including contact names and telephone numbers, where the machine being bid in response to this solicitation has had at least one year of documentable performance. If provided, such listing should be included under the title "(NAME OF BIDDER) HORIZONTAL GRINDER MUNICIPAL REFERENCES" as a separate attachment to the bidder's proposal. References Attached: x Yes No Southold Town Solid Waste Management District Horizontal 'Wood Waste Grinder Bid Specifications/May 27, 2004 p. 8of8 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT HORIZONTAL WOOD WASTE GRINDER BID PROPOSAL FORM " Nalne Address: Phone/Fax: We are pleased to offer and information requirements WASTE WOOD RECYCLER. not noted in the attached specifications (1) 2004 HORIZONTAL TRACK-MOUNTED or more exceptions to the specifications are __are proposal). Date of Proposal: Bid Price (include parts requested): and all Less Trades: 1993 12 Tub Grinder $ AmeficanAZ-35Mobfle Shredder $ NET PRICE TO TOWN: $ of Bidder's Authorized Representative Title Print Name NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. "i edt''~ t ~"J ~' Print name Bruce Wood Corporate Title (if any) Covernmental Sales Director Company Name Morbark, Inc. Mailing Address Phone Ntunber PO Box 1000 Winn: Michlqan 48896 800J233-6065 BID ON Horizontal Woodwaste Grinder SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT TECHNICAL SPECIFICATIONS FOR A NEW 630 HP TRACK- MOUNTED HORIZONTAL WASTE WOOD RECYCLER May 27, 2004 REVISIONS/ADDENDA The following paragraphs should be considered in place of the corresponding paragraphs in the original bid specification: Compliance Yes No 2. Engine 2.1 Cat C16 - 630 hp., equipped with pre-start engine lube system and block heater. X 1~. Warranty Grinder shall come with a 12 month/1500 hour (whichever comes first) full machine warranty on all parts and labor. This shall also cover any trailer or transport equipment provided. Vendor shall also supply an extended warranty on the Caterpillar engine of 5 years or 6000 hrs. X (excluding wear parts) Southold Town Solid Waste Management District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 8of8 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT HORIZONTAL WOOD WASTE GRINDER BID PROPOSAL FORM Name of Bidder: Address: Phone/Fax: Morbark, Inc. 8507 S. Winn Road Winn, Michigan 48896 800]233-6-65 / 98R/866-2280 We are pleased to offer the following proposal per the attached specifications and information requirements for ONE (1) 2004 HORIZONTAL TRACK-MOUNTED WASTE WOOD RECYCLER. (One or more exceptions to the specifications are x are not __ noted in an attachment to this proposal). Date of Proposal: June 8, 2004 Bid Price (include grinde5 all parts requested and delivery to Town): $ 468,447.00 $ 80,000.00 Less Value of Following Trades: · 1993 Morbark 12 Tub Grinder · 1996 Jenz American AZ-35 Mobile Shredder $ -0- .~ ~-~ Y NET PRICE TO TOWN: $ 388,447.00 ,~~--~ Governmental Signature of Bidder's Authorized Representative Title (please print) Sales Diretor Bruce Wood Print Name #6083 STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Joan Ann Weber of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks successively, commencing on the 27th day of May ,2004. ~'umre'r'NA VOLINSKI ~ NO1,~R~ · ~,,~, iATE OF NEW YORK NO. 0i-V06105050 Qualified in Suffolk County Commission Expires February 28, ~008 Sworn to before me this 2004 Principal Clerk SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT TECHNICAL SPECIFICATIONS FOR A NEW 630 HP TRACK- MOUNTED HORIZONTAL WASTE WOOD RECYCLER May 27, 2004 REVISIONS/ADDENDA The following paragraphs should be considered in place of the corresponding paragraphs in the original bid specification: 2. Engine 2.1 Compliance Yes No Cat C16 - 630 hp., equipped with pre-start engine lube system and block heater. 19. Warranty Grinder shall come with a 12 month/1500 hour (whichever comes first) full machine warranty on all parts and labor. This shall also cover any trailer or transport equipment provided. Vendor shall also supply an extended warranty on the Caterpillar engine of 5 years or 6000 hrs. LEGAL NOTIC~ NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for one (1) 2004 Horizontal Woodwaste Grinder for use by the Southold Town Solid Waste District Bid specifications may be picked up at the Town Clerk's office, 53095 Main Road, Southold, New York 11971; Monday through Friday from 8:00 a.m. to 4:00 p.m. A fee often dollars ($10), cash or check, made payable to the Town of Southold will be required to obtain one (I) copy of the Contract Documents. Sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, June 10, 2004, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the fight to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked Bid on "2004 Woodwaste Grinder", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 18, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 27, 2004, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERI(~ TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler Watchman Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Management p. lof8 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT TECHNICAL SPECIFICATIONS FOR A NEW 630 HP TRACK-MOUNTED HORIZONTAL WASTE WOOD RECYCLER May 27, 2004 GENERAL: The following bid specifications are for a waste wood recycler that must be capable of rapidly and effectively processing all manner of yard waste into a desirable finished product. It must feed horizontally with an enclosed rotor to minimize flying debris. It must be able to handle tree length solid material up to 40 inches in diameter, as well as wet leaves, grass, palm fronds, paper and other organic materials. NOTE: BIDDER MUST INDICATE ANY LACK OF COMPLIANCE WITH THE MAJOR GRINDER FEATURES/SYSTEMS (ITEMS 1 - 20) DESCRIBED BELOW. ANY ITEM OR FEATURE NOT INCLUDED MUST BE SO NOTED, AND A NARRATIVE DESCRIPTION GIVEN AS TO HOW/WHY, IN THE BIDDER'S OPINION, FAILURE TO INCLUDE SAID ITEM OR FEATURE, OR INCLUSION OF A SUBSTITUTE FOR THE ITEM/FEATURE SPECIFIED, MEETS THE "OR EQUAL" TEST REQUIRED IN THIS SPECIFICATION. SAID NARRATIVE MUST BE INCLUDED AS AN ATTACHMENT TO THE BID, AND MUST BE CLEARLY LABELED AS "(NAME OF BIDDER) EXCEPTIONS TO SOUTHOLD HORIZONTAL WOOD GRINDER BID SPECIFICATIONS". THE TOWN RESERVES THE RIGHT TO REJECT ANY BID FOR FAILURE TO MEET ANY PORTION OF THESE SPECIFICATIONS. 1. Dimensions and Weights 1.1 Maximum weight, not to exceed 71,000 lbs. Compliance Yes No 1.2 1.3 1.4 Transport length not to exceed 40ft, 8 ~4 ". Transport width not to exceed 10 ft. 8 in. Transport height not to exceed 12 ft. 10 in. 2. Engine 2.1 Cat C16 - 630 hp. 3. Track System 3.1 3.2 4. CAT 320L track frames; 20" wide pads Fully remote controlled Cooling System 4.1 Oversized copper core radiator 4.2 Ambient temperature rating - not more than 130 degrees Fahrenheit. Southold Town Solid Waste Mllll~ement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 2of8 Compliance Yes No 8.1 Rotor rotation to cut material in an upward direction from floor of hopper. 8.2 Shaft Diameter - not less than 5" 8.3 Rotor Width - not less than 60" 8.4 Rotor Weight - no less than 7000 lbs. Cooling System (cont'd) 4.2 Fan - 48" Flexxaire Hydraulic reversing for auto purge of radiator with adjustable timing for purge cycle. Fuel Tank Capacity 5.1 Fuel Tank Capacity - minimum of 300 US gallons. Clutch/Drive System 6.1 Clutch - Hydraulic power take-off (HPTO) clutch. 6.2 Drive Belts - 8R 8V. Hydraulic System The hydraulic system must meet the following minimum requirements to provide adequate power to feed system, discharge system, and track drive, while maintaining hydraulic oil temperature: 7.1 Hydraulic Tank Capacity - not more than 105 US gallons. 7.2 Pumps - (2) 34 gpm closed-loop hydrostatic pumps for track drive and feed system. 7.3 Two (2) 12 gpm pumps for discharge conveyor and feed roller 7.4 Filter System -six micron return filtration and ten micron breather. 7.4 Hydraulic Cooling Unit must be independent of radiator Rotor The rotor must meet the following minimum size and weight requirements and must turn in an upward direction from the feed chain, in order to effectively grind material. Bits must be two-sided and replaceable. Southold Town Solid Waste IVffil~ement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 3of8 8. Rotor (cont'd) Compliance Yes No 8.5 Rotor Wall Thickness - no less than 4" 8.6 Rotor speed not to exceed 1400 RPM at full engine throttle. 8.7 Rotor exposure above feed conveyor to be a maximum of 80%. 8.8 Replaceable wear line plates must cover 100% of grinding chamber sidewalls that are contacted by material prior to passing through grates. 8.9 Number of hammers - not more than 25 welded or bolt-on hammers with replaceable tips. If bolt on, must be fastened to rotor using no less than five (5) 1-1/4" bolts. [Indicate if bolt-on ; or welded ] [INDICATE THE FOLLOWING: · Current Cost of replaceable tips, each: $ __ · Expected life of replaceable tips in routine, normal use (in hours): · Current Cost of hammers, each: $ · Expected life of hammers in routine, normal use (in hours): · Available sources for new tips: independent suppliers/authorized supplier only (circle one) · Available sources for new hammers: independent suppliers/authorized supplier only (circle one)] 8.10 Tips - not less than 2.7" wide by 5" high carbide impregnated, 4140 forged, one (1) 1-1/8 in. or two (2) 3/4 in. bolts. Grinding Chamber and Anvil System 9.1 Anvil and screens to be made of wear resistance type steel. 9.2 Anvil to be reversible, giving two usable sides. 9.3 Anvil and first screen system to be mounted on pivot shaft and shear pin for ejection of non-crushable material. 9.4 Anvil and first screen system to open hydraulically to allow for ease of maintenance and screen replacement. 9.5 Grate Area - Covers not less than 180 degrees of the rotor with not less than 27 sq. ft. of surface area to allow for optimal production. 9.6 Not less than three (3) individual grate sections for providing accurate product sizing. Southold Town Solid Waste M~ement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 4of8 10. 9. Grinding Chamber and Anvil System (cont'd) 9.7 Screens must be made from Hardox 400 steel and the Thickness must be at least 1 inch. 9.8 Screens must ride in a channel around the rotor to Eliminate the need for extra hardware. Feed System The feed system must meet the following requirements to be loaded and operated by one person in either a front end loader or excavator without having to control feed manually. 10.1 Feed Throat Dimensions - 40 in. height x 60 in. width. 10.3 Feed Conveyor Width - 60 in. 10.4 Loading Height - 8 ft. 10.5 Loading Width - 60 in. 10.6 Feed Conveyor - Hydraulically driven, using a high torque motor. Drag chain - 6 x WDH 104, 60 in. wide. Separate speed adjustment for feed chain and compression roller on main panel. 10.7 Compression roller must have a built-in, high torque Hydraulic motor. 10.8 Compression Roller Diameter - 39 in. 10.9 Feed system automatically sets and adjusts feed speed and top feed roll position based on engine load, maximizing throughput and performance. 10.10 Main control panel easily describes operating functions using a text display. Control buttons must be suitable to withstand pressure washing. 10.11 Hopper Capacity - 6 cubic yards minimum. Sides of hopper must be expandable for additional capacity. Compliance Yes No Southold Town Solid Waste M~ement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 5of8 11. 12. Conveyor Discharge System The discharge system must meet the following height requirement to load a Semi-Trailer and must meet width and speed requirements to be capable if discharging required production throughout. 11.1 Discharge Height - 11 fi. 7 in under head pulley. 11.2 Single Conveyor Width - 60 in. 11.3 Magnetic head pulley with chute to remove metal pieces. 11.4 Framework for optional cross-belt magnet. Safety Mechanisms The unit must have the following safety features to allow operator to quickly stop machine in the event of emergency. The engine must be protected in the event of high water temperature or low water pressure and engine must shut down if shear pin breaks. 12.1 Emergency shut-down buttons on machine and remote control. 12.2 Engine Temperature - High temperature auto shut-down. 12.3 Engine Oil Pressure - Low pressure auto shut-down. 12.4 Shear Pin Break 12.6 Guard on end of feed conveyor to minimize thrown material. 13. Radio Remote Control Functions Radio remove control must have the following functions: 13.1 Compression Roller Lift. 13.2 Compression Roller Down Force. 13.3 Feed Start. 13.4 Feed Stop. 13.5 Feed Reverse 13.6 Engine RPM up. 13.7 Engine RPM down. Southold Town Solid Waste Ivlll~ement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 6 of 8 13. Radio Remote Control Functions (cont'd) Compliance Yes No 13.8 Discharge Conveyor Start. 13.9 Discharge Conveyor Stop. 13.10 Engine Shut-Down. 13.11 Heavy Duty Box for the safe storage of the remote control unit. 14. Control Panel Must be equipped with a lockable vandalism-resistant box. The box is to be constructed of steel and shall cover and protect entire panel. The box shall be weather resistant. 15. Grinder Transport Grinder must be transportable using purchaser's tractor truck. To accomplish this the grinder must come with its own detachable dolly for transport or the bidder must provide a 'low-boy' trailer capable of holding the weight of the machine. If a trailer is provided, it must be no older than the 1999 model year. Transport vehicle must come with a current, valid New York State inspection sticker. 16. Miscellaneous Winning bidder must also provide the following, to be delivered with the grinder: · Three (3) complete sets of replaceable tips. · One (1) set of hammers. · A set of primary-grind screens in the machine · Extra set of screens suitable for fine grinding of woodchips and/or mulch (with not more than 2" openings) · An air compressor with the following features: -- minimum 30 gallon skid or permanent mount tank with automatic tank drain; -- "Honda" engine w/electric start, generator/alternator, automatic idle, minimum of 11 horsepower; -- 2 stage pressure lubricated, producing 35-50 CFM @ 175 psi; -- 30 to 50 foot long, 1/2 inch inside diameter Goodyear or equivalent rubber hosed, equipped with a retractable reel with quick-connect coupling; -- 1-inch drive impact wrench "IR 295" or equivalent; -- Complete 1' drive socket set, IMPACT RATED Southold Town Solid Waste IVlllggement District Horizontal Wood Waste Grinder Bid Specifications/May 27, 2004 p. 7 of 8 Compliance Yes No 17. Training Successful bidder must provide adequate on-site training. All training will be conducted at the Southold Town Compost Site in Cutchogue, NY Training must cover all aspects of equipment operation, maintenance, safety aspects and all other related functions by a factory-trained factory representative. 18. Service Facility Vendor shall have a full parts and service facility within a reasonable fistance from the Southold Town Compost Facility. State Location: Distance: 19. Manuals: Two (2) complete sets of parts and service manuals shall be provided covering in full the engine, transmissionIPTO, differential or drive gear and the machine itself (body). Manuals shall include complete schematics of the wiring and hydraulics systems. 20. Warranty Grinder shall come with a 12 month/1500 hour (whichever comes first) full machine warranty on all parts and labor. Vendor shall also supply an extended warranty on the Caterpillar engine of $ years or 6000 hrs. 21. References Bidder is requested to provide a list of municipal/government fac'flities, including contact names and telephone numbers, where the machine being bid in response to this solicitation has had at least one year of documentable performance. If provided, such listing should be included under the title "(NAME OF BIDDER) HORIZONTAL GRINDER MUNICIPAL REFERENCES" as a separate attachment to the bidder's proposal. References Attached: Yes No Southold Town Solid Waste M~ll~ement District Horizontal 'Wood Waste Grinder Bid Specifications/May 27, 2004 p. 8of8 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT HORIZONTAL WOOD WASTE GRINDER BID PROPOSAL FORM Name of Bidder: Address: Phone/Fax: / We are pleased to offer the following proposal per the attached specifications and information requirements for ONE (1) 2004 HORIZONTAL TRACK-MOUNTED WASTE WOOD RECYCLER. (One or more exceptions to the specifications are__ not __ noted in an attachment to this proposal). are Date of Proposal: Bid Price (include grinder and all parts requested): Less Value of Following Trades: · 1993 Morbark 12 Tub Grinder · 1996 Jenz American AZ-35 Mobile Shredder NET PRICE TO TOWN: $ Signature of Bidder's Authorized Representative Print Name Title (please prillt) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any &its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Horizontal Woodwaste Grinder STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~ day of ff~t~ 2004 she affixed a notice of which the annexed printed notice is a true copy, in, Iobroper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. Legal Notice: Notice to Bidders for 2004 Woodwaste Grinder, bid opening at 10:00 a.m., Thursday, May 27, 2004 (--) ' E1]zabeffa A. Neville Southold Town Clerk Sworn to before me this C~ day°f ~f~ c~ 2004 '" Nbtary Public LYNDA M. BOHN NOTARY PUBLIC, State of New York No. 01BO6020932 {~ualified in Suffolk County Term Expires March 8, 20 .;~ ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 MEn Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 401 OF 2004 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 18, 2004: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the acquisition of a horizontal yard waste grinder for the Solid Waste Management District, all in accordance with specifications provided by the Solid Waste Coordinator, subject to the review and approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk