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Home My WebLink AboutYellow Bags EI.17,~BETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Certiffed, Regestered Receipt September 29, 2004 Kristen Brown Director of Marketing Phoenix Recycling 35 Capers Way Pawleys Island, SC 29585 Dear Ms. Brown: Enclosed find the bid check you had submitted for supplying the Southold Town Solid Waste Management Depamnent with yellow bags for the 2003 year. Thank you for your bid. eric Sincerely, Lynda M Bohn Deputy Town Clerk ,,'1 r~J~ b b 5 ~0:~455~0'1'1Db ,,~1~058500~,, " XOqHO 31/1014-10 '..'~ ~...'~"' .."'".' ~',- '"' 999:E LhS9 9:000 Oq;~E EOOL · o'c~o 1:3 · ~lluuecl eo~d~ ~1 iuoJ~ e~ uo JO 'eOqdl!e.u eql jo 4~cl e~q cq pmo Sl41 qo~lV · 'no~ o~, p~o eq~ Lun:pJ IWO eAh :i~11 OS e~deAeJ eq~, uo ~eJpp~ pue etueu Jno~ lUlJcl · JAMES BUNCHUCK SOLID WASTE COORDINATOR P.O. Box 962 Cutchogue, New York 11935-0962 Tel: (631) 734-7685 Fax: (631) 734-7976 dsw@town.southold.ny.us SOUTHOI,O TOWN SOLID WASTE DISTRICT TO: FROM: SUBJECT: September 17, 2004 MEMORANDUM ~da Bohn ~Jim Bunchuck Bid Deposit Checks RECEIYED 8EP 1 7 2004 Southold Town Clerk In response to your memo to me of 9/7, the bid deposit checks for Gershow and Phoenix Recycling can be returned. The check from United Services Group should be held (we are still awaiting delivery of the forklift). ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFOP,.MATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldt own.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 50 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 21, 2003: RESOLVED that thc Town Board of thc Town of Southold hereby acceots the bid of Phoenix Recvcliml in the amount of $100,085.00 (Alternative #2) for supplying the Solid Waste District with Town Garbage Ba~s for the 2003 - 2004 calendar years, all in accordance with bid specifications and the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 28, 2003 Kfisten Brown Director of Marketing Phoenix Recycling 35 Capers Way Pawleys Island SC 29585 Dear Ms. Brown: Congratulations. The Southold Town Board, at its regular meeting of January 21, 2003, accepted the bid of Phoenix Recycling to supply the Town Garbage Bags for the 2003 and 2004 calendar years. A certified copy of the resolution is enclosed. Your bid check will be returned at the end of the contract period. Should you have any questions concerning this matter, please do not hesitate to contact this office. Enclosures Very truly yo_urs.~ Elizabeth A. Neville Southold Town Clerk ELIZABETH A, NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 sout holdtown.nor thfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 50 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 21, 2003: RESOLVED that the Town Board of the Town of Southold hereby acceots the bid of Phoenix Recvclinll in the amount of $100,085.00 (Alternative #2) for supplying the Solid Waste District with Town Garbal~e Ba~s for the 2003 - 2004 calendar years, all in accordance with bid specifications and the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRA~ OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 F~x (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 31, 2003 Abraham Jeremias, VP Interboro Packaging Corporation 114 Bracken Rd Montgomery NY 12549-2600 Dear Mr. Jeremias: The Southold Town Board, at its regular meeting of January 21, 2003, accepted the bid of Phoenix Recycling for supplying Town Garbage Bags. A certified copy of the resolution is enclosed. Only two (2) bids were received in time for the bid opening, yours and Phoenix Recycling. Enclosed are the results of those two bids as you requested. Also, returned herewith is your bid bond. Thank you for submitting your bid. Very truly yours, Elizabeth A. Neville Southold Town Clerk ljc Enclosures ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 50 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 21, 2003: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Phoenix Recvclina in the amount of $100,085.00 (Alternative #2) for supplying the Solid Waste District with Town Garbage Baas for the 2003 - 2004 calendar years, all in accordance with bid specifications and the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk 'JUL. 11 ~01 (WED) 10:14 WILLI~ A SMITH 845561 '46 PAGE. 1 UTICA MUTUAL INSURANCE COMPANY NEW HARTFORD~ NEW YORK SU3175354-437 BID or PROPOSAL BOND Know all Men by these Presents: THAT WE, Interboro Packaging Corp. as principal, and the UTICA MUTUAL INSURANCE COMPANY, a corporation of the State of New York, having its principal place of business in the Town of New Hartford, New York, as surety, are held and firmly bound unto · Town of Southold 53095 Main Road Southold, NY 11971 asobligee, inthesumo~ 100% ~f $100.00 DOLLARS, lawful money oi~ the United States of America, £or the payment of which, well and truly to bc made, we hind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severa/ly, firmly by these presents. SIGNED, sealed and dated this 9t;h dayof December WHEREAS, the said principal is herewith submiuing its proposal for Supplying Packaging Supplies and Disposable Goods 2002 THE CONDITION OF THE ABOVE OBLIGATION IS SUCH, that if the aforesaid principal shall be awarded the contract upon said proposal, and shall within the required number of days after the notice of such award enter into a contract and give bond for the hithful perform- ance of the contract, then this obligation shall be null and void; otherwise the principal and surety will pay unto the obllgee the difference in money between the amount of the bid of the said principal and the lowest amount for which the obligee may legally contract with another party to perform the said work if'the latter amount be in excess of the former; but in no event shall the surety's liability exceed the penal sum hereof. ~..// ......... ~"~, ' - Priacipal Abraham UTICA MUTUAL INSURANCE COMPANY St:....~--~ -~~e y~;~:i;:~;;; ........ ] December 9, ~002 SU/3~75354-437 "Town of Sout~0i~' 53095 Main Road $outhold, NY 11974 ]Tie Utlcal~lub~lln~nmzeCo.mi:k3~Y- ploVid~{mre{y_c~l-dll0~,:~nte.rbo~o p~ n~ .THIS .DOCU its true and lawful Attorney(el-In-fact In their sepsrate capacity E more than one Is named above to make, execute, sign, seal and delivery for and on Its behalf as surety and as its act and deed (without power of mdelagatlon) any and all bonds and undo rtaklngs and other writings obligatory in the nature thereof (except bonds guaranteeing the payment of prlnclpaJ and Irgerest. of.nDtes, moltgage bonds end mortgages) prov. ided.the ~mount of no one bond or undertaking exceed~ (.;_.~E'.,'v~i![i~m ~nd. O(:."]Otr-'-'--~:::--------:~:-~-----~-__~.::.:-:_:-....;. Dolla,s (~..0(:,~'.;~".0.~)). The execution of such bonds and undertakings shall be as binding upon sa:d UTICA MUTUAL INSURANCE COMPANY ~) as fully and to all Intents and purposes as if the same had been duly executed and acknowledged by its regularly elected ~ officers and its Hom~ Office In New Hartford, New York. m~ This Power a! Attorney la gr~ntad under end by authority of the following resolution adopted by the Directors of the _m UTICA MUTUAL I N~URANCE COMPANY on the 27th day of November, 1061. I- Reealvld.thet 'Jle Preident or In¥ Vlce-~eaidont. In Gon] unction with the Seoretiry or iny)d,lat~t Seer ~lo.~. be and they ore hereby authorized r~ and im,0owi~'ld to appoint Attorn lyl4n-/aot of the Company, In itl name and ae Itc o~l to exeoute end aoknowledge ~r and on Itl behiJf e~ Surety Z any in(] III hondej reeee.nizince i, Q0ntcl~l of Indemnity and iii other wrltJnsl obilgeto~y In th i nature '~lOrlof, ~lth power to lttinh thereto tn ile il ~ of ~e Com.~y. ,N~y luan w/trinSe ag executed bY Iud1 ~rneylJn 4e~ Ih off' be binding upon the Company self they hid been duly ecknuwllidg ed 0 by ~hl mOulad~ sleeted I~eell el ~he Company th ~h~ own proper perloni, ~ 'Now Therefore, fbi IIl~nMurio of luah ofth=em and the leal of the ~rnpe~y may be afltxod to ~.,y luoh POWer.of ^ttornw by a feoliml!B. ~ iny luoh Power of Atto~ly bolting luoh tanilmile elgnl~rll ~' son ihsll be vllld and bi~ldin g upa· tel ~ :' ,I, Wit~la~ll.'-:~l~,~".e~e~f~.~h,:UTI ,C~.. ~UTUA. L IN$.,URANGE COMPA~IY bas caused thee I~ante to be signed by Its .:. . :. . i "' :'. ' :': : . ': ' · {'" ~ UTICA MUTUA~ IJ~Ul~e~lC~ COMPANY · !i: ,- · ~inldint , , ,, , ~ :'. :: .' :~e¢'m~/1.e.T.]~iNI..E._L D. 'n ~LT.'.ane[ ~IEORGE'.P. WARDLb~' to. me' ~now,, ~i a~dged ~Kta~on of the ~' . .preCe~l~;l~:~il:~ ;'bet ~.b,y ms'i~iJy-ewom; do depose ahd sa~, that-the~ am~V~. I~t~lilent and Secretary ca · ' respectl~ly ~Y ..~!~1[ TU:.A, tI~URANOE COMPANY', and that ilia seal iffbmdte ~1~ tnlt'r~ment.la the oerporate ~ :' :'mt~ o( UT .1~..~ I ?SD ~,~E' C~_..M. PA~Y; and that the bald .eer, l~;~ate'itl~l .IIL.~ ~d 'their signatures ~ ':: ' In l~eill~eny'Wh~ ;'l ha e hemdhia;~it~y hand st New Hen'ford, Nev~Yom/~he dayanCy~ar'flmt abovewmen. ~ COUNTY OF ONEI. DA J T" ~ -- ~... ,I, ~, ;~",. ¢.:':,: ,.. · .'~eqJ,~o~enz :: ,, :, . R~l.j~.t .'S.~.~ety of.the..U.t, lca. a .' ,I.r~ur~l~iln~.'aaa.,lhi~ ~ll~bted Rasolmlons of me eoard of Otrectm"a'l~tepttm.:..~eyeme~r ~,z, ua . .. . . :": ~' ~" In WJtneaS.~eof~.~_'~e~f~l~.ri~.h'i~.nd and affixed the Seal.of the seed CofpOtat[&n d~ Ne~ H/~Mord, NewYork, "'aHJ. ~aiA oJ. a'mNV J.v a'~OH - ~aVl~HaJ. v~ 'lVl31:lllHV NV SNIV~.N03 J. Nal~nO00 SIH~ :1° ~OVe ;HI. oNnoa~)~3va = UTICA MUTUAL INSURANCE COM?ANY FINANCIAL STATEMENT AS OF DECEMBER 31, 2000 ASSETS LIABILITIES AND SURPLUS U.S, Governmental Direct Guaranteed Bonds All Other Bonds Stocks * ' Mortgage~ Cash Equities & Deposits in Pools and Associations Premiums in Course of Collection Interest Due and Accrued Other Admitted Assets Total Admitted Assets 40,054,449 1,263,988,040 171,729,070 0 3,629,356 0 131,134,818 16,955,852 111,683,040 1,739,174,625 Reserve for all Losses Unearned Premiums Reserve for Claim Expenses Dividends Taxes Accrued Federal Income Tax Amounts Withheld on Account of Others Provision for Reinsurance Miscetlaneous Accounts Payable Total Liabilities $ 674,3871447 277,366,616 197.757.299 8.288.303 5.876,581 0 12,156,475 15.131.305 73,975,799 $ 1,264.939.825 Surplus Funds Dividend Reserve General Voluntary Reserve Special Contingent Surplus Divisible Surplus Surplus as Regards Policyholdem Total 2,453.265 1.500.000 1.700,000 468,581.536 474,234,801 1,739,174,625 STATE OF NEW YORK COUNTY OF ONEIDA ss: J, Douglas Robinson, President & CEO of the UTICA MUTUAL INSURANCE COMPANY, New Hartford, New York, being duly sworn, says that he is the above described officer of said Corporation, and that on the 31 st day of December, 2000, all of the assets shown above were the absolute property of the said Corporation, free and clear from all liens or claims thereon except as above stated, and that the foregoing statement is a full and true exhibit of all assets and liabilities of the said Corporation at the close of business December 31,2000, according to the best of his knowledge, information and belief. Subscribed and sworn to before me the 2nd day of April, 2001. Notary Public in the State of New York Appointed in Oneida County My Commission Expires April 30, 2002 Attest President & CEO Secretary 8-B-50 Ed. 3-2001 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Yellow Ba~s for Solid Waste Bid Opening 12/11/02 10:00 A.M. Phoenix Recycling 35 Capers Way Pawleys Island, SC 29585 843/237-1711 Interboro Packaging Co 114 Bracken Road Montgomery, NY 12549-2600 845/457-2700 Bid Attached Bid Attached RECEIVED DEC 1 2 2002 SOUTHOLD TOWN PLASTIC GARBAGE BAG BID PROPOSAL Alternative #1 2003 CalendarYear Only Alternative #2 2003 2004 Calendar Years Size Price Per Bag Price Extended Price Per Bag 'Mini' oltl x s,ooo= c5'oc,5.°° ./07 × s,ooo= Small , Oq~ x 2S,000 = Il~5'00 ,OCl{0 x 50,000= Medium , 113 xav,s00= _91~t~7'~o . 110 x175,000= Large · i~0 x250,000= ~'/l~lO00'*a , t~(O xS00,000= Total Bid Price SoulholdTown Clerk Price Extended . ~3 00."°' 7~ ovo. oo / oo, o~5 ?o Company By (Name) Position Address Telephone No. Fax No. -Ph oe n ,'x Size Small Larg~ Total Bid P~¢~ Alter~ative #1 2003 CalendarYear Only Price Per Bag Price Extended $.04996' x 5,000 = $249.80 $.06396** x25,000= _$1.599,00 $.10528*** x 87,500 = _ $9,212.00 $.16646**** x250,000 = $41,615.00 $52,675.80 SOUTHOLD TOWN PLASTIC GARBAGE BAG BID PROPOSAL Alternative #2 2003 - 2004 Calendar Years Price Per Bag $.054956 $.070356 $.115808 $.18311 Price Extended x 5,000-' $274.78 x 50,000- $3,517.80 x175,000= $20,266.40 xS00,000= $91,555.00 $115,613.98 . Company By (Name) Position lnterboro Packa~in~ Corp/~;/ Abraham Jeremias Vice President Afldre~ 114 Bracken Road, Montgomery. N.Y. 12549-2600 Telephone iN'o. (845) 457.2700 Fax No. (845) 457-1927 *INT-15923-X-Hvy As per sample #lA **lNT-2433-X-Hvy As per sample g2A ***INT.3339-Exh As per sample #3A ****INT-4046-Super Exh As per sample #4A Bid "B " SOUTHOLD TOWN PLASTIC GARBAGE BAG BID PROPOSAL , Size 'Mini' Sma3 M~dium Large $.15131**** x250,000 = Total Bid Price $.04996* x 5,000= $.05596** x 25,000 - _ $.08792*** x 87,500 = Alternative gl 2003 Calendar Year Only Price Per Bsg Price Extended $249.80 $L399.00 $7,693.00 $37,827.50 $47,169.30 Alternative #2 2003 - 2004 Calendar Years Price Per Bag &054956 $.06156 $.09671 $.16644 Price Extellded x 5,000- $274.78 x 50,000- $3,078.00 x175,000=- $16,924.25 xS00,000= $83,220.00 $103,497.03 . Company By (lq arae) Position lnterboro Packagimr Corpora.4/ Address 114 Bracken Road. Montgomery. N.Y. 12549-2600 Telophone No. (845) 457-2700 Fax No, (845} 457-1927 *INT-15923-X-Hvy **INT-2433-Hvy ***INT-3339-XH ****INT.4046-Exh As per sample #lA As per sample #2B As per sample #3B As per sample #4B Size 'Mini' Sma3 Medium Large Bid "C" $OUTHOLD TOWN PLASTIC GARllACE BAG BID PROPOSAL $.04996* x 5,000= $.05596** x 25,000 -~ $.08192*** x 87,500- $.13111**** x250,000 = Total Bid P~ce Alternative #1 2003 Calendar Year Only Price Per Bag Price Extended $249.80 _ $1.399.00 $7.168.00 $32,777.50 $4L594.30 Alternative #2 2003 - 2004 Cal~dar Years Price Per Bag $'.054956 $.06156 $.09011 $.14422 Price Extended x 5,000- $274.78 x 50,000- $3,078.00 x175,000-- $15,769.25 XS00,O00= $72,110.00 $9L232.03 Company By (Name) Position Interboro Packa~in~ Corporation~ Address 114 Bracken Road. Montgomery, N.Y. 12549.2600 Telephone No. (845) 457-2700 Fax No. (845} 457-1927 *INT.15923-X-Hvy As per sample ~/IA **INT-2433-Hvy As per sample g2B ***lNT-3339-X. Hvy As per sample #3C ****INT-4046-XH As per sample #4C $OUTHOLD TOWN PLASTIC GARBAGE BAG BID PROPOSAL Size 'Mini' Sma3 M~dium $.08192*** x 87,500 Large $.12101**** x250,000 Total Bid Price Alter~stive #1 2003 Calendar Year Only Price Per Bag Price Extended $.04996* x 5,000= $249.80 $.05596** x 25,000 -~ _ $1,399.00 $7.168.00 $30,252.50 $39.069.30 ARernative #2 2003 - 2004 Calendar Years Price Per Bag $. 054956 $.06156 $.O9011 $.13311 Price Extended x 5,000- $274.78 x 50,000- $3,078.00 .x175,000= $15,769.25 xSO0,O00= $66,555.00 $85,677.03 Company l~y (Name) Position Interboro Packagine Ccrpor~/~' Abrahv;? .iprile2~n; c~,- Address 114 Bracken Road. Montgomery. N.Y. 12549-2600 Telephone No. (845) 457-2700 Fax No. (845) 457-1927 *lNT-15923-X-Hvy As per sample #lA **INT-2433-Hvy As per sample #2B ***INT-3339-X-Hvy As per sample #3C ****lNT-36.542.5-XH As per sample #4D Nationwide Service 114 Bracken Road Montgomery, New York 12549-2600 (845) 457-2700 ext 103 Fax (845) 457-1927 E-mail: interboro2~fronUemet,net December 31,2002 Town of Southold Purchasing Department 53095 Main Road Southold, NY 11971 Re: Bid # Plastic Garbaae Baas Opened: 1211212002 To Whom It May Concern: We are formally requesting that you forward to us the bid tabulation for the bid referenced above. We would like to obtain from your department the following information: 1. The contract award price for each individual item in the bid (or the items we bid on). 2. The name of the contractor that was awarded each item. Please be advised that you are required to publish these records under the provision of the Freedom of Information Act. By providing us the information, you will aid in the leveling and competing of the prices to be quoted by the vendors in the coming bid. A prompt reply would be appreciated. Very truly yours, Secretary · 'JUL. 1~1' ' 01 IWED) 10:14 WILL SMITH 845~ '46 PAGE 1 LrT CA MUTUAL INfiUI NCE COMPANY NEW HARTFORD, NEW YOP.~ SU3175354-437 Know all Men by the~ Present: BID or PROPOSAL BOND THAT WE, Interboro Packaging Corp. as principal, and the UTICA MUTUAL INSURANCE COMPANY, a corporation of the State of New York, having its principal place of business in the Town of New Hartford, New York, as Surety, are held and firmly bound unto . Town of Southold 53095 Main Road Southold, NY 11971 asobligee, inthesumof 100% ~f $100.00 DOLl.ARS, lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. SIGNED, sealed and dated this 9th day of December WHEBEAS, the said principal is herewith submitting its proposal for Supplying Packaging Supplies and Disposable Goods 2002 THE CONDITION OF THE ABOVE OBLIGATION IS SUCH, that if the aforesaid principal shall be awarded the contract upon said proposal, and shall within the required number of days after the notice of such award enter into a contract and give bond for the faithful perform- ance of the contract, then this obligation shall be null and void; otherwise the principal and sm'cry will pay unto the ob/igee the difference in money between the amount of the bid of the said principal and the lowest amount for which the obligee may legally contract with another party to perform the said work if- the latter amount be in excess of the former; but in no event shall the surety's liability exceed the penal sum hereof..~;.;;~. ,o.. //~~. ....................... i; aiii ....... UTICA MUTUAL INSURANCE COMPANY [ ,g December 9, 3002 SU/3t75354-437 'TOwn of Sout~0~' 53095 Main-Road -~ Southold, NY 11974 ~ ...... PANY, ~S a.NewY0rkOOt g i CoUntY of oneida York, doss hereby make, constitute and appoint 1)O1~O I fly J. I)IN('K.~I;Y, ('A']'IIY .~. ,~Ic(i:%l<'l'Y. J(.)H,~ I-I..~,lJ I'H 5P,., I.Ot:]'5}': L. (:;ICI(), [!].LE,~ ~J. $[[]-J.DO~. I:r.A[.'qE IIOt,s'ro',J PI',JF B[ :,',;H, ~'~' Its tnJs end lawful Atternsy{s)-In-fsct In their separate capacity If mom then one Is named above to make, execute, sign, seal and delivery for end on Its behalf ss surety end as Its act and deed (wIthout power of redalsgatlon) any and all bonds and under~aklngs and other writings obllga~o~ In the nature thereof (ex~ept bonds guaranteeing the payment of prlnclp~l~nd Jl3terestof notes, mortgage bonds end mortgages) provided.the amou0t of no one bond or undertaking excee dii · {3'~ ~fi!F. bh ~it"~(~ '~) '](~n:J-~---:.'-~---'--£------:--~--~ ........ Dolls ~ (~.LO(V).;~'~.f3fi .). The execution of such bonds and undertakings shall be as binding upon said UTICA MUTUALINSURANCE COMPANY as fully and to all Intents and purposes as if the same had been duly executed and acknowSedged by its regularly elected officers and Its Home Office In New Hartford, New York. This Power of Attorney Is granted under and by authority of the following resolution adopted by the Dlrector~ of the UTIOA MUTUAL INSURANCE COMPANY on the 27th day of November. 1961. 'Rleolved. ~llltthe P/eildel~( ui' any V]cl-I~'laid IM, In =on]unatlon with f~e Sanre~l.'y or eny)a"a~tant ~eer~r~, be end th ey em hereby euth orlzed and M~peweredto appoint Atwmey~fl4o~ Mthe Company. in ~ name and ~a ha aGra,to exerts end aokn~edge ~r and un ha bph~.~. &l 8ure~y A.n¥ an~ "l bond=~ reeoa~izancan, nontre¢li of IndemnRy and III uthe~w~n~l oblleaton/In the niWre thereof, wllh power to ItteGh tee. ate thl e~el of me ~am~any. f~'~y eu~h wdtlnel a. exeGuted by euch)~3meya4n-fant lhaP be blndlne upon the Company I~ E they had bean duly anknowlld~ · d 'New ThtKel~re. the slgni{urei of loch Mflcem and the eld ~. the C43nlpany. may bi affixed to an.y au_nh Power.of Attorney by · faneimll·, and 3g' Iny eu~ PoWer of Attorney bearing au ch fanalmile ·lgnetuml or loll ih III be vi]id and blfldlng upon mi c. ornp i~/, ~ , ,.:., m<',,,' , ' In ~,W,i~n,d~!':.~,l'~.,.'iol, .the UTICA MUTUAL ~NSUflANCE COMPANY h~ =aueed mm presents ~o be signed by b ""'" '" UTICA'MUTUAL NSUI CI COMPANY .'Aul~bflz~.~,.~,~b . d~y. of '.. z ~e°rmmY I ' ~co ~Ol!dent ' ~M Clauot '~u~ . ,,, 200~ beforeme. 41NOtap).lnubll~lnand~rtheaMteofNewYmk ."....~r~-ldlr~..l~jr~t,a'~'d..bel~ b.y m, e'.d01¥'.ewom,'do clepoee a~d'S.a~ ~hat t~is¥ em.¥1~ I=.ma~dent and ~eorMa.ry ,~. . resPec~y q~iU~I~A.Mu:ruAL..I~GU~IA. NCE C, OMPAN¥: end that the seMI off, ed ~o ~ild..Inltrument.]s the .co,pomme ~:;~ ' abel" ~ ,Lp'..~. ~UT. LI~,L iN~OIqANCE G.,.O~P .,4~.: and that ~he'Vl~L cQcpoL~ate' edel 'Is. ~fflK.~ a~d their mgnstums ~, ,' In T~n~ny WhMl~i~, I have hem~n~ ~t my. hand at New HelPlesS, NeW York, the day en.~e~T3h~t ~bove wnt~n. ~slat~ s~emetary of the U~lca, a~a,~r 27, t961 are '' '. ~;"..: 'i, W'(ma~'~'eol:i..h~Ve hereu~t~ ~m( my hand. end affixed the Seal.ortho "Id C, oCporetl~n ~t .N: .ew:.l~..~ord. New York, u'""dH/$tlA Ol ]~ONV IV a3oH - ~vflHllvg 1VlOldllMV NV SNIYINOO INlflnooo SIHI dO ~OVG 3HI 8-B-2 Ed. 1/01 FINANCIAL STATEMENT AS OF DECEMBER 31,2000 ASSETS LIABILITIES AND SURPLUS U.S. Governmental Direct Guaranteed Bonds $ 40,054,449 All Other Bonds 1,263,988,040 Stocks ~' ' 171,729,070 Mortgages 0 Cash 3,629,356 Equities & Deposits in Pools and Associations 0 Premiums in Course of Collection 131,134,818 Interest Due and Accrued 16,955,852 Other Admitted Assets 111,683,040 Total Admitted Assets $ 1,739,174,625 Reserve for all Losses Unearned Premiums Reserve for Claim Expenses Dividends Taxes Accrued Federal Income Tax Amounts Withheld on Account of Others Provision for Reinsurance Miscellaneous Accounts Payable Total LiabiLities $ 674,387,447 277,366,616 197.757,299 8~288.303 5,876.581 0 12,156,475 15,131,305 73,975,799 $ 1.264,939,825 Surplus Funds Dividend Reserve General Voluntary Reserve Special Contingent Surplus Divisible Surplus Surplus as Regards Policyholders Total 2,453,265 1,500,000 1,700,0OO 468,581,536 474,234,801 1,739,174,625 STATE OF NEW YORK COUNTY OF ONEIDA ss: J. DouCas Robinson, President & CEO of the UTICA MUTUAL INSURANCE COMPANY, New Hartford. New York, being duly sworn, says that he is the above described officer of said Corporation, and that on the 31 st day of December, 2000, alt of the assets shown above were the absolute property of the said Corporation, free and clear from all liens or claims thereon except as above stated, and that the foregoing statement is a full and true exhibit of all assets and liabilities of the said Corporation at the close of business December 31, 2000, according to the best of his knowledge, information and belief. Subscribed and sworn to before me the 2nd day of April, 2001, Notary Public in the State of New York Appointed in Oneida County My Commission Expires April 30, 2002 Attest President & CEO Secretary 8-B-50 Ed. 3-2001 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 50 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 21, 2003: RESOLVED that the Town Board of the Town of Southold hereby acceots the bid of Phoenix Recycling in the amount of $100,085.00 (Alternative #2) for supplying the Solid Waste District with Town Garbage Bags for the 2003 - 2004 calendar years, all in accordance with bid specifications and the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESOLUTION JANUARY 21, 2003 V - 50 RESOLVED that the Town Board of the Town of Southold hereby acceots the bid of Phoenix Rec¥clinff in the amount of $100,085.00 (Alternative #2) for supplying the Solid Waste District with Town Garbaee Baes for the 2003 - 2004 calendar years, all in accordance with bid specifications and the approval of the Town Attorney. ELIZABETH A. NEVILLE TOWN CLERK REGISTI~M~ OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Yellow Bass for Solid Waste Bid Opening 12/1J_/02 10:00 A.M. Phoenix Recycling 35 Capers Way Pawleys Island, SC 29585 843/237-1711 Imerboro Packaging Co 114 Bracken Road Montgomery, NY 12549-2600 845/457-2700 Bid Attached Bid Attached SOUTHOLD TOWN PLASTIC GARBAGE BAG BID PROPOSAL Alternative #1 2003 Calendar Year Only Alternative #2 2003 - 2004 Calendar Years Size Price Per Bag 'Mini' · I II x 5,000 = Small , Medium Large Total Bid Price Price Extended Price Per Bag Price Extended wr53.°° · 107 x 5,000= ,565.a° x 25,000: _ x87,500= _e/,~57.~o . tm x~75,000: /cl,~o'~. x25O.OOO: 5tO,°0°'*' . I§k, x5OO,OOO= 7q,,o~o.o.o 3 /,bl?.r5o IOO,Ot55,. Company ~ By(Name) Position Address Telephone ~o. ~5' Fax No. Cily/Branch '411/001 Pre arer% SH Description Enivi'ro Bag ~Xmount $100 . 00 ].-RBC Centura 525016 Date December 10, 2002 fl~C ,CEFITUB~. T ~ ~oo .oo / ,'~005~50~,' I:OkkO~SShl~:O~gOO~OSqqqsh"' · ' NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived a~ by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. , Printed Name Address Bid on YEAR 2003 PLASTIC GARBAGE BAGS ~ ¥ ~ , i LEGAL NOTICE NOTICE TO BIDDEI~ NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of thc General Municipal Law, that sealed bids are sought and requested or the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Y~ar 2003. Specifications and bid proposal form may be obtained at the Office of the Town Ck-rk, Town of Southold, Town Hall, 53095 Main Road, Southold, N~v York 11971. The sealed bid, together with a Non-collusive Bid C~r~ificate and bank raf~ or certified check in the amount of $100.00, will be received by the Town Cterk, a~ the Southold Town Hall. 53095 Main Road, $outhold, New York, until 10:00 Thursday, December 12, 2002 at which time theywill be opened and read aloud in public. The Town Board of the Town of Southold reserves the fight to reject any and all bids aid waive any and all kffomlalitiea in any bid should it be deemed in the best interest of thc To~x~ af Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Garbage Bags", and submiited to the Office of the Tow~ Clerk. The bid price shall not include any tax, federal, slate, or local, from which the Town o£ Southold is exempt. Dated: October 22, 2002 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 28, 2002, ,4.ND FORWARD ONE (1) A_~lqDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Le~ter~ Burrelle's Information Ser~4~es Town Clerk's Bulletin Board Sohd Waste Coordi,.~ator Bunehuck NON-COLLUSIVE BIO CERTIFICATE The undersigned bidder certifies that this bid has b~x~n atriv~i a! by the bidder independently and h~ been submitted without collUSion with any other v~ndor al mat,~rlals, supplies or extulpmetlt of the tPl~e d~ribed in the invi~atiolI for bia, and thc contonrs of this bid have not beea communicated by th~ biddy, nor, to its b~st knowledge and belief, by any of its employees or agents, to atly person not all employee or agent of thc bidder or its sru'ety on any bond furnished h~"ewith prior to the~cial opening of the bid. Abraham .leremias Phnted Name lnterboro Packa~in~ Corporation BusL~ess Name 114 Bracken Road, Montgomery, N. Y. 12549-2600 Address Bid on YEAR 200~ PLAST1C GA~RBAGE BAGS $OUTHOLD TOWN PLASTIC GARIIAGE BAG BID PROPOSAL Size 'Mini' Sraa3 M~dium $.10528*** x 87,$00 - Large $.16646**** x250,000 = Total Bid Price Alternative #1 2003 Ca]¢~d~r Year O~ly Price Per Beg Price Extended $.04996' x 5,000= $249.80 $.06396** x 25,000 -- $1.599.00 $9.212.00 $41,615.00 $52,675.80 Alternative #2 2003 - 2004 Calendar Ygars Price Per Bag $.054956 $.070356 $.115808 $.18311 Price Extended x $,000- $274.78 x 50,000- $3,517.80 x175,000-- $20,266.40 x300,O00= $91,555.00 $115,613.98 . Company By (Name) Position Interboro Packagine Corp/~/ Abraham Jeremias Vice President Address 114 Bracken Road. Montgomery. N.Y. 12549-2600 Telephone No. (845) 457-2700 Fax No. (845) 457-1927 *INT-15923-X-Hvy As per sample #lA **lNT-2433-X-Hvy As per sample #2A ***INT-3339-Exh As per sample #3A ****lNT-4046-Super Exh As per sample #4A SOUTHOLD TOWN PLASTIC GARllAGE BAG BID PRO]POgAL Size 'Mini' Sma',l M~lium $.08792*** x 87,500 - Large $.15131**** x250,000 = Total Bid Price Alternative #l 2003 Calendar Year Only l~rlce Per Bag Price Extended $.04996* x 5,000= $249.80 $.05596** x 25,000 =, ~ $1.399.00 $7.693.00 $?,7,827.5O $47,169.30 Alternative #2 2003 - 2004 Calendar Years Price Per Bng $.054956 $.O6156 $.09671 $. 16644 Price Extended x 5,000.- $274.78 x 50,000- $3,078.00 .x175,000= $16,924.25 . xS00,O00= $83,220.00 . $103,497.03 . Comply By (Name) Positioil lnterboro Packagin~ Corpof~. ~ Abrahvi~?Jpri~.~e~fl ~/~ Address 114 Bracken Road, Montgomery. N.Y. 12549-2600 Telephone No. (845) 457-2700 Fax No, (845) 457-1927 *lNT-15923-X-Hvy As per sample #IA **INT-2433-Hvy As per sample #2B ***INT-3339-XH As per sample #3B ****INT-4046-Exh As per sample #4B Bid SOUTHOLD TOWN PLASTIC GARBAGE I~AG BID PROPOSAL Size 'Mini' Small Mtntium $.08192*** x 87,500 Larg~ $.13111**** x250,000 Total Bid Price Alter~nflve #1 2003 Calendar Year Only Price Per Bag Price Extend~l $.04996* x 5,000= $249.811 $.05596** x 25,000 ,= $1.399.00 $7.168.00 $32,777.50 $41.594.30 Alternative #2 2003 - 2004 Calendar Years Price Per Bag $.054956 $.06156 $.09011 $.14422 Price Extended 5,000,, $274.78 50,000.- $3,078.00 xl 7!,000= $15,769.25 x oo,ooo= $72,110.00 $91,232.03 . Company By (Name) Position Interboro Packaeing Corporation~ abrahvi~p~ires .~e~n: Address 114 Bracken Road, Montgomery. N. Y. 12549-2600 Telephone No. (845) 457-2700 Fax No, (845) 457-1927 *INT-15923-X-Hvy As per sample #lA **INT-2433-Hvy As per sample #2B ***INT-3339-X-Hvy As per sample #3C ****INT-4046-XH As per sample #4C SOUTIIOLD TOWN PLASTIC GAIR~Ai~E BAG BID PROPOSAL Size 'Mini' Small Medium $.08192*** x 87,500 Large $.12101**** x250,000 Total Bid Price Alter~ afire #1 2003 Calcndar Year Only Price Per Bag Price Extended $.04996* x 5,000= $249.80 $.05596** x 25,000 ~ $1,399.00 $7,168.00 $30,252.50 $39,069.30 A~ternaflve #2 2003 - 2004 Calendar Years Price Per Bag $.054956 $.06156 $.09011 $.13311 price Extended x 5,000- $274.78 x 50,000- $3,078.00 x175,000= $15,769.25 x$O0,O00= $66,555.00 $85,677.03 . Company By (Name) Position lnterboro Packagin~ Corpor~__~on~ Abraham Jeremias Vice President Addre$s 114 Bracken Road, Montgomery. N.Y. 12549-2600 Telephone NO. (845) 457-2700 Fax No, (845) 457-1927 *INT-15923-X-Hvy As per sample #lA **INT-2433-Hvy As per sample #2B ***INT-3339,X-Hvy As per sample #3C ****INT-36.542.5-XH As per sample #4D UNIPAI CORP. SE"FrING THE STANDARD OF QUALITY UNIVERSALLY P.O. BOX 300027 BROOKLYN, NEW YORK ! 1230 TOLL FREE (888) 808-5120 FAX (718) 677-9371 Fy[ December 26, 2002 NO BID RECEIVED 7 20O3 Soefhold Town Clerk Town of Southold Ms. Elizabeth A. Neville Town Clerk Town Hall 53095 Main Road Southold, NY 11971 Dear Ms. Neville, We received your Bid for plastic garbage bags, due December 12, 2002. Although we are unable to participate in this bid process this time, we respectfully request that we remain on your vendor list for the garbage bags. Thank you very much. We look forward to hearing from you again in the future. Sincerely, Kenneth Boyle UNIPAK CORP. I~:sm The To'am seeks bids for each of two alternativeS. ALTERNATIVE #1 is a bid for supplying the Town Garbage bags for CALENDAR YEAR 2003 only. ALTERNATIVE #2 is a bid for supplying Town Garbage Bags for CALENDAR YEAR 2003-2004, INCLUSIVE, Estimated quantities of bags needed for each alternative are shown below. NOTE: The figures b~low are e~timatcs only, based on past sales While they are believed to be accurate, the town does not commit herein to Purchase from the bidder a specific number of bags. In addition, the town will not b~ bound to purchase bags bas~l on a biflde/s minimum production requirements. COLOR: Bright Yellow ALTERNATIVE #1 2003 BID YEAR ONLY Size Quantity Capacity/Strength 'Mini' 5,000 8 gallons/.$0 mil or 13 microns thick Small 25,000 15 gallons/.70 mil or 1 $ microns thick M~ium 87,500 33 gallons/1.1 rail or 28 microns thick Large 250,000 44 gallon/1.2~ mil or 32 microns thick ALTERNATIVE #2 1003 THROUGH 2004 Bill YEARS Size Quantity Capacity/Strength 'Mini' 5,000 8 gallons?.50 mil 13 microns thick Small 50,000 15 gallons/.70 mil or i8 microns thick Medium 175,000 33 gallons/I.1 mil or 28 microns thick Large 500,000 44 gallon~/1.25 mil or 32 micron thick FILM SPECIFICATIONS: Tubular eonstrac'cion, flat bottom side seals water based solventdorgamc pigment inks. NOTE: For ALL bags, film is to be co-extruded using a 3-ply technology. The outer and inner layers to be made o£puncture resistant metalyeane and the center to be made of virgin butene, or of other materials of equal strength and performance. Bags are to be of 100% plastic fiber, no fillers. Bags are to be bright 7ellow in color with black pr/hr. Samp!e required for each size. q IMPRINT: (graphics by :he supplier) TOWN LOGO (~upplied by Town, camera ready, see attached) "NO GLASS BOTTLES OR JAKq'' "NO CA~S" "NO. #1 OR#2 PLASTIC" "NO NEWSPAPERS" "BAGS MUST BE TIED CLOSED" CLOSING 'DRAWSTRINGS: All bags to be constructed with a plastic 'drawstring' inside top (open side) edge of bags that can be easily identified and pulled to close the bag wl~en filled, Plastic drawstrSng to be of color other than yellow, UPC 'BAR' CODE: Universal product code to be included in each sleeve as indicated below under "Packaging". PACKAGING: · Style and Counts Bags shall be packaggd in 'sleeves' and 'cases' (boxes) in the following manner: Bag ~l~ #Bags per Sleeve # Sleeves n~r Case 'Mim' 10 50 Small 5 I00 Medium 5 50 Largo 3 33 Enclosures In Sleeves E~ch sleeve shall have a ~" x 7" yellow paper enclosure with the £ollow/ng pr~nffgraphics c~ltered on one side: TOWN OF SOUTHOLD Pay-Per-Bag Trash Bags [# (specify bag size) (specify gallon size) Bags] TOWN LOGO HERE · These bags are £or the Southold pay-per-bag trash disposal system. This system relies on user fees instead of property taxes to pay Southold's disposal costs, · THESE BAGS ARE iNTENDED FOR ALL HOUSEHOLD KITCHEN GARBAGE, (Bulky "rubbish" items must be disposed of separately by your car~er or delivered to the Cutchogue Transfer Station over the vehicle scales). · Only Irash ia thes~ "Town Bags" will be picked up by residential carters or accepted inside the Cutchogue Tratlsfer Station building, · RECYCLE AS MUCH AS POSSIBLE TO REDUCE YOUR COST. · Do not overstuff bags, Each bag must be securely closed and tied. · Questions? Call 734-7685 UPC/EAR CODE HERE DELIVERY: On an "as needed" basis, not more than 6 weeks from placement of an order by the Town, At least once during the contract period the Town will have an independent laboratory test bags selected at random from inventory, Penalties for failure to meet bag specifications may include refusal of orders and/or cancellation of lhe contract, Nationwide Service December 10, 2002 114 Bracken Ro~d Montgomery, New York 12549-2600 (845) 457-2700 Fax (845) 457-1927 E-mail: interboro9@earthlink.net Town of Southold 53095 Main Road Southold, New York 11971 Re: Bid # Plastic Garbage Ba s To Whom It May Concern: We are enclosing samples, which are being submitted in compliance with the above-referenced bid. Please Note! The samples are in accordance with the specified strength. However, since these are the only bags that we have in stock at the present time, the color of some bags may be different. Also, the size of some bags may differ with a couple of inches. Please be advised that for sample purposes we do not carry yellow bags at the present time; however the orders will be shipped exactly as per your specifications including the color yellow. Upon approval of our bid we shall manufacture the bags exactly according to the specified color/size. The purpose of the samples is to test the strength of the bag and the material we are offering. These samples do serve this purpose. All shipments made consistent with the enclosed samples will be deemed in full conformance with bid specifications. We are relying upon approval of these samples for compliance of its bid and will ship only such bags, in the specified color/size. Acceptance of our bid shall conclusively constitute approval of the enclosed samples as conformity with bid specifications. (Continued) Furthermore, it is hereby understood that we are quoting the prices per the unit you have specified in the bid. However, as the table below indicates, we stock some items in a different pack. Therefore, unless you insist on your specified count, we may prefer to ship according to our standard pack. This will only expedite the delivery of your orders. Be advised, however, that we will not deviate without your definite approval. Item Number Standard Pack Adjusted Price 1A 1,000/Case $16.96 1B 1,000/Case $13.96 1C 1,000/Case $10.96 3A 1,000/Case $16.96 3B 1,000/Case $13.96 3C 1,000/Case $10.96 AJ/cri 2 Nationwide Service 114B~acken Road Mont§omery, New York 12549-2600 (845) 457-2700 Fax (845) 457-1927 E-maihinterborog~ea~hlink.net December 10, 2002 Town of Southold 53095 Main Road Southold, New York 11971 Re: Bid # Plastic Garbage Ba s To Whom It May Concern: We are formally requesting that you forward to us the bid tabulation for the bid referenced above, which opens on December 12, 2002. We would like to obtain from your department the following information: 1. The contract award price for each individual item in the bid. 2. The name of the contractor that was awarded each item. I hereby request these records to be made available under the provision of the Freedom of Information Act. A prompt reply would be appreciated. BG/cri Very truly yours, Brany Gandl ELIZABETH A. NEVILLE TOWN CLERK REGISTHAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box.1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 16, 2002 Certified Mail Return Receiot Re~luested David Freier, Central Poly Corp 18 Donaldson P1 Linden NJ 07036-4236 Dear Mr. Feier: Retumed herewith is your unopened bid for the Plastic Bags for the Town of Southold. It was not received in time for the bid opening. Very truly yours, Linda J. Cooper Deputy Town Clerk Enclosure ELIZABETH A. NEVILLE TOWN CLERK REOISTHAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORM-ATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 16, 2002 Certified Mail Return Receiot Requested Dyna-Pak Corportation 112 Helton Dr P O Box 967 Lawrenceburg TN 38464 Dear Sir: Returned herewith is your unopened bid for the Plastic Bags for the Town of Southold. It was not received in time for the bid opening. Very truly yours, Linda J. Cooper Deputy Town Clerk Enclosure STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~ day of ~ ,2002 she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board~ Southold Town Hall, 53095 Main Road, Southold, New York. Legal Notice - Notice to Bidders -Year 2003 Bid for "Plastic Garbage Bags", bid opening 10:00 a.m., Thursday, December 17, 2002 ~E'lizabeth A. Neville Southold Town Clerk Sworn to before me this ~L day of ~ ,2002. NOTICE TO BIDDERS NOTICE IS HEREBY GIVEi,, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of PLAS- TIC GARBAGE BAGS by the Town of Southold for Calendar Year 2003. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank draft or certified check in the amount of $100.00~ will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 12, 2002 at which time they will be opened and read aloud in public. Thc Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informali- ties in any bid sbould it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed m envelopes plainly marked "Bid on Garbage Bags~ and submitted it> the Office of the Town Clerk. The bid price shall not i~clude any tax, feder- al, state, or local, from which the Town of Southold is exempt. Dated: October 22, 2002 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 2.552-1T N27 STATE OF NEW YORK) )SS: --~/~,~.~.~/'/~7~.o,~/~--/~,f~--of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for / weeks succes- sively, com~mrpencing on the ,.~/-~ day of /~/0~/ 20 ~ 'Principal Clerk Sworn to before me this ,~ 7 day of ~/~ tY ' 20 6 ~ 'A[.)RA E. BONDARCHUK Notary Public, State of New York No 01 B06067958 Qualified in Suffolk County ~-~ My Commission Expires Dec. 24, 20...~-~ LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Year 2003. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 12, 2002 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Garbage Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 22, 2002 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 27, 2002, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERI~ TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attomey Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck NON-COLLUSIVE BID CERTIHCATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) Printed Name Business Name Bid on YEAR 2003 PLASTIC GARBAGE BAGS Address The Town seeks bids for each of two alternatives. ALTERNATIVE #1 is a bid for supplying the Town Garbage bags for CALENDAR YEAR 2003 only. ALTERNATIVE #2 is a bid for supplying Town Garbage Bags for CALENDAR YEAR 2003-2004, INCLUSIVE. Estimated quantities of bags needed for each alternative are shown below. NOTE: The figures below are estimates only, based on past sales. While they are believed to be accurate, the town does not commit herein to Purchase from the bidder a specific number of bags. In addition, the town will not be bound to purchase bags based on a bidder's minimum production requirements. COLOR: Bright Yellow ALTERNATIVE #1 2003 BID YEAR ONLY Size Quantity Capacity/Strength 'Mini' 5,000 8 gallons/.50 mil or 13 microns thick Small 25,000 15 gallons/.70 mil or 18 microns thick Medium 87,500 33 gallons/1, l mil or 28 microns thick Large 250,000 44 gallon/1.25 mil or 32 microns thick ALTERNATIVE #2 2003 THROUGH 2004 BID YEARS Size Quantity Capacity/Strength 'Mini' 5,000 8 gallons/.50 mil 13 microns thick Small 50,000 15 gallons/.70 mil or 18 microns thick Medium 175,000 33 gallons/1.1 mil or 28 microns thick Large 500,000 44 gallons/1.25 mil or 32 micron thick FILM SPECIFICATIONS: Tubular construction, fiat bottom side seals water based solvent/organic pigment inks. NOTE: For ALL bags, film is to be co-extruded using a 3-ply technology. The outer and inner layers to be made of puncture resistant metalycenc and the center to be made of virgin butene, or of other materials of equal strength and performance. Bags are to be of 100% plastic fiber, no fillers. Bags are to be bright yellow in color with black print. Sample required for each size. IMPRINT: (graphics by the supplier) TOWN LOGO (supplied by Town, camera ready, see attached) "NO GLASS BOTTLES OR JARS" "NO CANS" "NO. #1 OR #2 PLASTIC" "NO NEWSPAPERS" "BAGS MUST BE TIED CLOSED" CLOSING 'DRAWSTRING': All bags to be constructed with a plastic 'drawstring' inside top (open side) edge of bags that can be easily identified and pulled to close the bag when filled. Plastic drawstring to be of color other than yellow. UPC 'BAR' CODE: Universal product code to be included in each sleeve as indicated below under "Packaging". PACKAGING: · Style and Counts Bags shall be packaged in 'sleeves' and 'cases' (boxes) in the following manner: Bag Size # Bags per Sleeve # Sleeves per Case 'Mini' 10 50 Small 5 100 Medium 5 50 Large 3 33 Enclosures In Sleeves Each sleeve shall have a 5" x 7" yellow paper enclosure with the following print/graphics centered on one side: TOWN OF SOUTHOLD Pay-Per-Bag Trash Bags [# (specify bag size) (specify gallon size) Bags] TOWN LOGO HERE · These bags are for the Southold pay-per-bag trash disposal system. This system relies on user fees instead of property taxes to pay Southold's disposal costs. · THESE BAGS ARE INTENDED FOR ALL HOUSEHOLD KITCHEN GARBAGE. (Bulky "rubbish" items must be disposed of separately by your carter or delivered to the Cutchogue Transfer Station over the vehicle scales). · Only trash in these "Town Bags" will be picked up by residential carters or accepted inside the Cutchogue Transfer Station building. · RECYCLE AS MUCH AS POSSIBLE TO REDUCE YOUR COST. · Do not overstuff bags. Each bag must be securely closed and tied. · Questions? Call 734-7685 UPC/BAR CODE HERE DELIVERY: On an "as needed" basis, not more than 6 weeks from placement of an order by the Town. At least once during the contract period the Town will have an independent laboratory test bags selected at random from inventory. Penalties for failure to meet bag specifications may include refusal of orders and/or cancellation of the contract. Size 'Mini' Small Medium Large SOUTHOLD TOWN PLASTIC GARBAGE BAG BID PROPOSAL Alternative #1 2003 Calendar Year Only Price Per Bag Price Extended x 10= Alternative #2 2003 - 2004 Calendar Years Price Per Bag Price Extended x 10= x 50= x 350 = x2500 = x 100 = x 700 = x 5000= Total Bid Price Company By (Name)_ Position Address Telephone No. Fax No. o2/J2 ~001 '02 MON 09:56 FAX 516 705 6145 SOUTHOLD CLERK *** ~dLTI TX/EX REPORT ****************************** TX/RX NO INCOMPLETE TX/RX TRANSACTION OK ERROR 3988 [* 15]2449576 [* 16118005243329 [* 17118882329941 [* 18118002582984 [* 32]18009620544 Brown's Letters Burrelle's Info Data Construct Dodge Reports Construct. Info. ELIF.,A~ETH A. NEVrLI.E TO Wl~I CLEP.~ REGISTP~R OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFOtLMATION OFFICER Town Hal1, 53095 Main Road P,O, Box 1179 Sou~hold, New York 11971 F~x (631) 765-6145 Telephon~ (631) 765-1800 soufholdtown.northfork,net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD TO: FROM: DATE: FAX TRANSMITTAL CONSTRUCTION INFO - 800 962-0544 DODGE REPORTS 293-5456 BROWN'S LETTERS 244-9576 BURR~LLE'S INFO - 800 524-3329 DATA CONSTRUCTION 888 232-9941 BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145 December 2, 2002 "BIDS" ADVERTISEMENT/PUBLICATION Numbex of Pages (including cover): 2 If total transmittal is not rcccivcd, please call 631 765-1800. COMMENTS: Please acknowledge receipt of this information by signing below and returning a faxed copy to me at 631 765-6145, attention: Betty Neville. Thank you. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD TO: FROM: DATE: RE: FAX TRANSMITTAL CONSTRUCTION INFO - 800 962-0544 DODGE REPORTS 293-5456 BROWN'S LETTERS 244-9576 BURRELLE'S INFO - 800 524-3329 DATA CONSTRUCTION 888 232-9941 BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145 December 2, 2002 "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): 2 If total transmittal is not received, please call 631 765-1800. COMMENTS: Please acknowledge receipt of this information by signing below and returning a faxed copy to me at 631 765-6145, attention: Betty Neville. Thank you. Received by Date Size 'Mini' Small Medium Large Total Bid Price SOUTHOLD TOWN PLASTIC GARBAGE BAG BID PROPOSAL Alternative #1 2003 CalendarYear Only Price Per Bag Price Extended x 5,000= x 25,000 = x 87,500 = x250,000 = Alternative #2 2003 - 2004 Calendar Years Price Per Bag Price Extended x 5,000= x 50,000= x175,000= x500,000= Company By (Name) Position Address Telephone No. Fax No. Size 'Mini' Small Medium Large Total Bid Price SOUTHOLD TOWN PLASTIC GARBAGE BAG BID PROPOSAL Alternative #1 2003 CalendarYear Only Price Per Bag Price Extended x 5,000= x 25,000 = x 87,500 = x250,000 = Alternative #2 2003 - 2004 Calendar Years Price Per Bag Price Extended x 5,000= x 50,000= x175,000= x500,000= Company By (Name) Position Address Telephone No. Fax No. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD TO: FROM: DATE: RE: FAX TRANSMITTAL THE SUFFOLK TIMES ATT: JOAN ANN LYNDA M. BOHN 11/25/2002 LEGAL NOTICES FOR PUBLICATION IN 2002 Number of pages being faxed 2 including cover page If total transmittal is not received, please call 631 765-1800. PLEASE ACKNOWLEDGE RECEIPT OF THIS LEGAL NOTICE WITHIN ONE (1) HOUR BY SIGNiNG BELOW AND RETURNiNG BY FAX TO 765-6145, ATTENTION: BETTY NEVILLE. THANK YOU. Received By Date ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MAIqAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box. 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 663 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 22, 2002: RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the foilowin~ items for 2003: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Rock Salt for the Highway Department Bulk Ice Control Sand for the Highway Department Removal and Transfer of S~avenger Waste Removal of Household Hazardous Waste from the Transfer Station Removal of Scrap Tires from the Transfer Station Removal of Scrap Metal from the Transfer Station Town Yellow Garbage Bags Elizabeth A. Neville Southold Town Clerk