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HomeMy WebLinkAboutRemoval of Scrap Metal ELIZABETH A. NEV~ J,F, TOWN CLERK REGISTRAR OF VITAL STATISTICS ~GE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Certified, Registered Receipt September 29, 2004 Elliot G-ershow Gershow Recycl'mg 71 Peconic Avenue Medford, NY 11763 Dear Mr. Gershow: Enclosed find the bid check you had submitted for removal of Scrap Metal at the Southotd Town Solid Waste Management Department for the 2003 year. Thank you for your bid. Sincerely, Lynda M Bohn Deputy Town Clerk gl'lC t,O CIAL USE · Complete Items 1.2, and 3. Also complete Item 4 if Restricted Delivery Is de,red. · Print your neme and addrea~ on the reverse so that we can return the card to you. · Attach this card to ttm baok of the rnallpiece. 1. AnVele Addressed to: 2. Article Numbe~ X B. P,e~lved by f P~ted Name) PS' Form 3811, August 2001 ri N~ent D. I~ de/,Ively addme~ dlffe/e~ fn~n Ire41} 17 OYes []No [] R~um Receipt for Mer~na~ise [] O.O.D. 4. Re~a~ted Delivery? (~ra Fee) r'l yea 7003 3110 0001 8547 919~' WESTERN [MONEY UNION IORDER~ I: ~0 8 ~OOhOO~: NO Postage Ce~tit~ed Fee Return Reclept Fee (EndorSement Required) Restricted Delivery Fee (Endorsement Required) Tota~ Postage & Fees Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery is desired. Print your name and address on the reverse so that we can return the card to you. Attach this card to the back of the mailpiece, or on the front if space permits. Article Addressed to: 2. Article Number (Transfer from service label) -- PS Form 3811, August 2001 B. Received by ( P#nted Name) D. Isds4ive~addm~sdiffemnt from it~rn 17 r'l Yes If YES, enter delivery address baiow: I-I No 3. Se~/ice Type E~ertifled Mail [] Express Mall ~ooistl. ~1 [] Flctu~l 7GOJ Ji';,G 000.6 6547 9i9 Domestic Return Receipt JAMES BUNCHUCK SOLID WASTE COORDINATOR P.O. Box 962 Cutchogue, New York 11935-0962 Tel: (631) 734-7685 Fax: (631) 734-7976 dsw@town.southold.ny.us SOUTHOLD TOWN SOLID WASTE DISTRICT TO: FROM: SUBJECT: September 17, 2004 MEMORANDUM z~nda Bolm ~rJ/'Jim Bunchuck Bid Deposit Checks RECEIVED SFP 1 7 L;K)04 Southold Town Clerk In response to your memo to me of 9/7, the bid deposit checks for Gershow and Phoenix Recycling can be returned. The check from United Services Group should be held (we are still awaiting delivery of the forklift). ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 830 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 17, 2002: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Gershow Recycling Corp. to pay the Town of Southold $ 3.01 per ton (removal by contractor) and $15.82 per ton (delivered to contractor) for the Removal or Acceptance of all Scrap Metal fi.om the Southold Town Disposal Area for the period January 1, 2003 through December 31, 2003, all in accordance with bid specifications and thc approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESOLUTION DECEMBER 17, 2002 V - 830 RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Gershow Recycling Corp. to pay the Town of Southold $ 3.01 per ton (removal by contractor) and $15.82 per ton (delivered to contractor) for the Removal or Acceptance of all Scrap Metal from the Southold Town Disposal Area for the period January 1, 2003 through December 31, 2003, all in accordance with bid specifications and the approval of the Town Attorney. December 11, 2002 MEMORANDUM TO: Town Board Members FROM: Jim Bunchuck SUBJECT: Reconunendation on Scrap Metal Bid for 2003 A bid for removing scrap metal from the Cutchogue Transfer Station was opened on December 5, 2002. The bid, from Gershow Recycling - who is the incumbent contractor - was the only one received. They offered two prices to be PAID TO the Town as follows: 1) 2) Scrap metal removed by contractor, in contractor-owned containers: $3.01/ton Scrap metal delivered to the contractor by the Town, in Town truck/trailer (requested as back-up option for the Town): $15.82 Both prices represent slight increases over 2002. I hereby recommend acceptance of these bid prices of Gershow Recycling. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 24, 2002 CERTIFIED MAIL RETURN RECEIPT REQUESTED Gershow Recycling 71 Peconic Ave Medford NY 11763 Dear Sir: Congratulations. The Southold Town Board, at its regular meeting of December 17, 2002, accepted the bid of Gershow Recycling for the removal or acceptance of scrap metal from the Southold Town Disposal Area for the 2003 calendar year. A certified copy of the resolution is enclosed. Returned herewith is your cashier's check no. 67328706 in the amount of $200 that was submitted with last year's bid. Should you have any questions concerning this matter, please do not hesitate to contact this office. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 830 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 17, 2002: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Gershow Recycling Corp. to pay the Town of Southold $ 3.01 per ton {removal by contractor) and $15.82 per ton {delivered to contractor) for the Removal or Acceptance of all Scrap Metal from the Southold Town Disposal Area for the period January 1, 2003 through December 31, 2003, all in accordance with bid specifications and the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 830 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 17, 2002: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Gershow Recycling Corp. to pay the Town of Southold $ 3.01 per ton (removal by contractor) and $15.82 per ton (delivered to contractor) for the Removal or Acceptance of all Scrap Metal from the Southold Town Disposal Area for the period January 1, 2003 through December 31, 2003, all in accordance with bid specifications and the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk LOAD THIS DIRECTION, THIS SIDE UP ~ dFI .~(21S SIH1 'N0113,.~1:110 SIN10VO1 I i ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD SCRAP METAL REMOVAL BID 2003 One bid received: Gershow Recycling 71 Peconic Ave. Medford, NY 11763 Bid Opening 12/05/01 atl0:00 A.M. $ 3.01 per ton removed by the Contractor, which is to be paid to the Town of Southold B. $15.82 per ton delivered to the contractor, which is to be paid to the Town of Southold NOTICE TO BIDDERS NOTICE I$ HEREBY GIVEN, in a~cordance with the pwvisions of Section 103 of the Ooneral Municip&l Law, thsi setled bids ale sought and requested for the removal of Scrap Metal for Caleodtr year 2003 from the So~thold Town Disl~s~ Area, Cu~:hos.,ue, New York. The sealed bids will be received by the Town Cl~k of the Town of $oothold, at the .~o~tthold Town Hall, $309~ Main Road, $outhold, New York, until 10:00 Thursday. Ih:tember S, 200l, si which time they will be opted and read aloud in public. Specificsiiona, apropnsed coritrea for the execution of the work. and forms of proposal can be exslnined at ~ office of the Town Clack, Town Hall, 53095 Main Road. Southold, New Yofli 119']1. Proposals m~t be made upon and in sirict accordance with the forn~ of propnsal which form of proposal will have an accompanyin~ copy of the specifications for said work and p~posed a~roement, and the same may be ob~ined at the Office of the Southold Town Clerk. Any alm'aiions of the form of ~he proposal will, reset in the automatic rejection of the bid and forfeiture of the bid deposit. Proposals must be made a~d received upon the following conditions: Each proposal must be accompanied by the deposit of · ~'~/~! ch~k pey~b~ to th~ order of the Town of So.hOld i~ ~he s~m of $200,00, or · b~nd with suf/ieient surges, conditioned th~ if the proposal is accepted, the successful bidder will enter into a conlract for the work, and that he will furnish, within ten days from the date of the acceptance o£the pwposal, sa/table surer/~ provided in the Specifications for the fslthful and prompt performance and completion of the work specified. All deposits except that of Ibc successful bidder will be promptly returned and that o£the successful bidder rett~'n~/upon his i~'ovid/~ ~be r~uired surly. Upon acceptance ofh/s hid, if the successful bidder fails ~o enter into contracl pursu,mt to the req'~/rements of the Town Board, or fails to give the flasher secttri~y prescribed in the Specifications within the time limit herein, thel~ the check deposiml aforesaid and the moneys standin~ to the credit o£same, will be forfeiled to the Town liquidsied dsmaEea, or ifa bond h~ been presented i~ lieu ora certified check, then the penalty shall be enforced a.s liquidsied damages. All bids must be m~kcd "Bid for Removal ~ ~ M~F, ~ ~ ~d ~ i~ envelopes plainly addressed lo th~ .So. old Town Clerk. $outhold T~wn Hall, $~095 Main Road, $outhold, New York 11971. The Town Board of thc Town of $onthold reserves the fi~at to reject any and all bids or parts thereof. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt, Dated: October 22, 2002 ELIZABETH A. N~VILLE $OUTHOLD TOW~ CLERK PLEASE PUBLISH ON NOVEMBER 14, 2002 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK~ TOWN HALL, PO BOX 1179, $OUTHOLD, NY 11971. Copias ~o the The Suffolk Times Town Board Members Town Attorney Dodge Reports Burrelle's Info.nation Services Town Clerk's Bullelin Board Solid Waste CoordinaTor Bunchuck STATE OF NEW YORK.) SS: COUNTY OF SUFFOLK) ELIZABBTIi A. NBVILLB, Town Clerk of the Town of Southokl, New York being duly sworn, says that on the . day of. she affixed notice of which the annexed prinu~l nolice is a ~rue copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk CounW, Ne~ York, to wit: Town Clerk's Bulletin Board. Southold Town I-IM1. $3095 Mam Road. Southold New York. Legal Notice -Notice to Bidders on Year 2003 Bid for "Removal of Scrap Metal", bid oponhg at 10:00 t.m,, Thursday, December S, 2002. -qwom to before me this day of . Blizabeth A. Neville Sou~hold Town Clerk No~'y Public NON-COLLUSIVE BID CERTIFIC~ The undersigned bidder ce~dfie~ that ~s bid h~ b~n ~v~ at by ~e bidd~ ind~n~tly ~ h~ b~ sub~tt~ ~out ~llusion ~ ~y o~ v~d~ of ~te~ls, supp~ or ~uipm~t of ~e t~e d~b~ in ~e invitafton for ~0, ~d ~e con. ts of~is bid ~ve not b~ ~mm~ca~ by ~ bidde~, nor, ~ i~s b~ ~wledge ~d be~e~ by ~ ofi~ ~ploy~ or ~ts, to ~y p~ not ~ ~plo~ ~ ~t of ~e bi~er or i~ s~y on ~y ~ fumish~ ~& p~or to ~e officia ~ of ~ bit. Printed Name / Company Name Ad.ess Bid on YEAR 2003 SCRAP I~][~TAL R, EMOV~. TOWN OF SOUTHOLD SI~ECIglCATIONS FOR THE SALE AND REMOVAL OF SCRAP METAL I~ROM SOUTHOLD TOWN DISPOSAL AREA AT CUTCHOOUE, NEW YORK FISCAl., YEAR 2003 The following are the specifications for the removal of scrap metal from the Southold Town Disposal Area et Cutchosue, in the Town of Southold, County of Suffolk, New York. The provisions herein are to be deemed a part of the contract upon its beU'~,l~ awasded to the ~uccaasfu! bidder. 1. The Town of Southold intends, by these specifications, tO sunk proposals for the removal of scrap metal deposited by the public at the Town's Disposal Area located north of County Route 48, at Cutchngu¢, New York, during the period commencing lanua~ 1, 2003 and ending on December 31, 2003. To effectuate such removal, it is intended that the successful bidder (hereinafter referred to a~ the Contractor) will, at all times dunn~ the period specified, place cunve~tioual roll-off containers, or open top trailers at convenient locations al the site into which the public end Town employees at the site will deposit scrap metal. As such containers are filled the Contracwr will be required to promptly remove them end repls,-e them with e~Ilpty containel~. Ill addition, the Town reserves the ri~hi to haul scrap metal lo the vendor, either occasionally or on a regular basis, using Towel employees and a Town-owned ~ruck and Wailer. The Town, therefore, also requests a bid price per ton, listed separately, for such scrap metal delivered to the vendor. 2. It is intended th~ when used herein, the term scrap metal is, intended to include uny end all articles compo~xl essentially of metal, whether ferrous or non-ferwus, and could include automobile par~s, mick parts, appliances, tools, cabinets end furniture. 3. The prico set forth in the proposal shall be the amount per ton that the cun~recto~, will pay to the Town of Southold for scrap metal removed from ',he Town Disposal Area during the period commencin8 on lenuary 1, 2003 end ending on Decembe~ 31, 2003. Accordingly, proposals are to be submiued on the basis of price per ton of scrap metal removed from the Disposal Area. ~. It shall be the duty of the Coniractor, at all ~imas dunng the term of the con~act, to provide a sufficient number of containers at the site available to receive all scrap metal deposited at the site. The Contractor shall also be rec, uired to malniain a tolaphune at which he may be contacted by the Town. The telephone number shall be filed in the Office of the Solid Waste Coordinator. The Con,actor shall remove filled containers and deposit empty containers whhin 24 hours of notice by the town. In the event that the Contractor fails to provide a sufficient number o f containers, as a result of which scrap metal cannot be deposited in containers, the contractor shall be required to remove all scrap metal deposited within en area of 100 fcct fix~m the filled containers. 5. It is understood and a~'eed between the Con~ractor end the Town that, notwith, stending the terms and conditior~ contained herein, the Town of Southold, and i~s officers, and employees shall continue to have supervision end control of the Disposal Area erid all ectivi~ies cohducted at such site. Accordic~ly, the Contractor, when conducting uny work or activity at the Disposal Area, shall be subject to the orders of the Town of Southold, and its officor~ and employees in the manner~which the Contractor perfom~s his work, includins the location of the containers at the site, 6. With regard to items with reffiger~t$, includina refrigerator~ and air conditioners, the Town ~ress not to send the Contractor such items until the refiiEer~ls ~re drained pursumt to Section 608 of the Clean Air Act of 1990. ?. The Cunu~ctor shall within ten (I 0) days from the d~e of the accoptanea of his bid thmish a suitable pert'ormanco bond in the amount of $1,000.00, conditioned upon the faithful and prompt performance and completion of the work spacitied herein. In lieu of such performance bond, the successful bidder may deposit ca~ or a certified check, made payable to the Town of 1;outhold in the amount of 1;1,000.00, as security for the faithful and prompt per/ormance and completion of the work speci£ed herein. 8. Each bidder will be required to submit a sealed proposal (on the form pm~,ided by the Town) to the Town Clerk of the Town of Southold, Southold Town Hall, 530~5 Main Road, Southold, New York 11971, for the work specified her~in in s~cordanea with the terms and conditions herdn set forth. The Town reserves the right to r~ject any and all proposals, or pros thereof, 9. The successful bidder hereinafter called the Contractor, shall commence the work on lanuar~, 1, 1003 and shall continue the work through D~comber 31, 2003. 10. T~ Contractor shall indanmi/y and holder the Town of Southold harmless of and from any and all claims, damages and chars:es of every n~ne and naivre arising from the negligence or want of cal'e of the Contractor or Es ~ts!ents and employees in the prosecution of the work. The contractor further agrees to provide and keep in force et his own expense dm'ins: the term of this a~'eement, s:eneral liabili~ policies of insurance in standard forte protecting the ContraCtor and the Town of Sonthold egoist any liability whatsoever occasioned as a result oi'the work performed under this a~reement. 1;uch policies shall name the Town of Southold ~ an additional insured and arc to be written by good and solvetl! insurance companies satisfactory to the Town Board in the amount of $300,000.00 with respect to death or bodily injuries to any one person, I;500,000.00 with r~spact to death or bodily injtlly in anyone accident, and $25,000.00 propeity damage in respect to anyone accident. The Contractor shall promptly furnish to the Town Clerk certificates showing thst such insurance has been secured and maintained in force dur/ng the term hereof. 11. The Con,race,r, to whom the contract shall be le~ o'/awarded, is prohibited from assigning, transfcn'in~, suhle~ng or otherwise disposins: of the same or any part of the work called for by the same to any other person, company or corporation without prior consent in writins: to the Town Board. 12. If at any time the Town Board shall determine that the work is onnecosssrily delayed or that the Coil,'actor is willfully violating ~ny of the conditions of the contract, or if the work be not fully Complmed within the time provided in these specifications, the $npemsor shall have the power to notify the Contractor ~o discontinue all work or any pan thereof, by a written notice to he served upon the contractor, either personally or by leaving said, notice at his residence or with his agent in charge o£work, and, thereupon the contract shall be dec, ned t~rminat.~d ~nd the Contractor shall discontinue all work. and the Town Board shall thereupon have the power to employ such other person as i may eem necessa~/, by contract or otherwise, to complete the wotlc herein described. In the event of the termination of the con~ract as her~in pwvided, the Conwactor shall within ten (I0) days of the service of such notice, remove all containers and other equipment owned by him from the site. If the Con,actor shall fail to remove the same within the time specified, the same shall become the property of the Town of Southold. In the event of the termination of the Contract as herein provided, all sums theretofore paid to the Town by the Cool,ClOt shall become the proper~y of the Town, and the Contractor shall have no claim thereto, or any part thereof. 13. The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the transportation of them to and from thc site. The Conlrectur shall clean up any unsightly condition caused by carelessness on the part of his employees in handling the scrap metal or caused by falling from vehicles during transpotUtion. ! 4. The Town may noti~ the Contractor of an), unsishtly conditions can~ed durin8 ~ansportation. If the Con~*itctor tails to correct such conditions within ';wenPy-fnur (2~,) hours after such notice, the Town may appoint a suitable party to perform such work and chafse the (~ootrectur ~:)r such expetlse, which shall be paid by the Contrac~ur within ten (10) days of the subr~_iasion of anch statemetlt of thermos. DATED: October 22, 2002 ELIZABETH A. SOUTHOLD TOWN CLERK PROPOSAL To the Town Board of the Town of Soutbold, Suffolk County, New York: Iu accordance with the Notice to Bidders, dated October 22, 2002, invitin~ proposals for the Removal of all Scrap Metal deposited at the Southold Town Disposal Area located uot'th of County Route 48, at Cutchogue, New York, dorina the p~iod ~'om lanuar~ 1, 2003 through December 31,200t and subj ~ct to all the conditions and requirements of the specifications, the undersigned proposes to furnish all the labor and Wols, equipment and conveyances for the said work and to fully and completely perform ~he sm~e in accordance with such Notice to Bidders, Specifications, and Form of Conlrazt, and to the satisfaction of the Town of Southold for the thllowing price', A. Bid for Fiacal Year 2003 is$ 3.,. O } per toaremoved bythe Cunirector, which is to be paid to the Town of Southold. B. Bid f~r Fiscal Year 2003 is $ ./~'~'~. ~f'*_~-"~ per ton delivered to the contractor, winch is to be paid to the Town of $outhold. II'this proposal shall be accepted by the Town Board, and the undo-signed shall fail to execute the contrect, or falls to file the required bonsl or other secutily, then ~e said Town Board may, at ils option, dcterUune that the undersigned has abandoned the Con~n~-'t, and thereupon his proposal shall be returned to the undersigned. Attached her~,vith is a c~aified che~: or proposal bond for the sum of Two Hundred Dollars ($200.00} in accordance with the congitions stipulated m the spocificatiora. By submission ot'tins hid or proposal, the bidder ccrtilies that: (a) Tbi~ bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not b~a knowingly disclosed and will not be knowingly d~clns~d, prior to the opening of bids or proposals fo~ this proj~c-t, to any other bidder, competitor or potential competitor; (c) No attempt has been or w/Il be made to induce any othe~ person, parlnersinp or corporation to submit or not to submit a bid or proposal; (d) The person si~inI this bid or proposal certifies thal he ~ fully inforaled himself rcgnrding the ~cura~y o£the star,cents contained in this certification, and under the penalties ofporjury, affirm the truth thereof, such penalt!~s being applicable to the bidder as well as to the person signing in its behalf; (e) That aRached hereto (ifa corporate bidder) is a certified copy of& resolution authorizing the execution of'this certificate by the signator of tl~s bid or proposal on behalf of the corporate bidder. By submitth~g this proposal, the undersigned understand and agrees that the Towu Boani reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WH~E.BOF, the undersigned has he~'e~dth set his (their) name in full together with his (their) residence ~idress, this day ~ of ~' C ,2002. CERTIFIED COPY OF RESOLUTION AUTHO~TLING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER (Name of Corpo~ion) be authorized to sign and submit the bid or proposal of this corporation for the following project: Removal of Scrap Me~al from the $outhold Town Disposal Area, Cutcho~ue, New York, and to include in such bid or proposal the certificate of non--collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate of this corporate bidder shall be liable under the penalties ofperlury The forngoi~/~ copy is a Irue and correct copy of the resolution adopted by ~£~0~ [l~C'¥C/r~/~ corporation at a meeting of its Board of Directors held on the _ ~ day of /'~ ~-- ,2002. Corporation) AGREEMENT THIS AGP. EEM~NT, made ~nd enter~l into this day -~ of/r)~ 20~ ~ ~e TO~ OF SOUTHO~, a m~icip~l co.option of the S~ of Yor~ ha~g i~ p~cipal office ~ 53~5 M~n Roa~ Sou~old, Suffo~ Co~W, N~ dom~tic co~tion of ~e Stale of _ ~ ~ , ~ving i~ p~ncip~ Offic~ at~ ~ ~ra ~ ~ ~T ~ ~.. , p~y of the s~ond p~ ~ coMide~on of the coverts ~d ~e~en~ h~eina~ cont~ Conjuror a~es ~ f~ ~1 ~uipmen~, mate~s, ~pl~ts, ~d incidents ~d to fumi~ all [~or to do ~11 the work r~uir~ for lhe ~oval of Scrap M~ ~m Southold To~ Di~s~ ~ a Cutcho~e, N~ York, ~1 ~ provit~ in ~e S~cificstio~ ~d Notice to Bidde~ ~erefore on file m ~e Sou~ld To~ Cl~k's Office, ~d ~e te~s ~d con&~o~ offs C~t, ~or the p~ ~m J~ ~u~ D~emb~ 31, ~ co~id~aion of which the Con~ctor ~d ~e To~ a~s to ~e following: A. The Con~tor sh~l pay to ~ To~ } ~, O ~ ~ ton for sc~ remov~ by ~e Cont~tor. B. ~. Co.~.to. s~t pay 'o ~e TO~ $'~/~. ~ Z p. ton for scr~ met~ deliv~ed to the Con~ctor. ~e fore~in~ shall be upon ~e ~ollowing tz~ ~d conditions w~ch ~e p~ies do mu~lly covert ~d a~ee, ~ wit: 1, ~e Sp~i~c~ons, Notice to Biddem ~d Con~ctor's ~o~s~ ~ int~ded ~ be ~d ~ h~by made a p~ of~is A~em~t ~ ~ou~h set foah ~ ~11 h~ein, 2. Ali ~e ~plicable pmvisio~ of~e Lair Law of ~e State ofN~ yo~ s~l be a~ ~ by ~e Con.tot ~ ~ ~e Iab~ ~der ~is A~t, 3, ~e Con~r ~er a~e~ to s~e ~d ~ish ~ k~ in fo~ d~n~ ~c t~ h~f comp~tion ~d di~bili~ imu~ce for ~e b~efit of ~e Con~ctor's ~plo~es ~g~ in ~e wo~ to ~ p~o~ed und~ ~e pm~io~ of~e Mws of~e S~te of New York ~ni te s~e, ~d tis Con~t shall be null ~d void ~d o~no effect ir~e conjuror sh~l fail to s~u~ ~d ~mish comp~on ~nd disability ~ur~ce ~v~n~ the Con.toffs ~plo~ ~ed ~ ~e work pmvid~ for in ~s A~t. The Con.tot sh~l promptly ~ish to thc To~ Cl~k of~e Town of Sou~old lho~nl tit such insu~ce b~ been ~c~ed ~d remai~ in ef~t d~ ~e t~ Con~, 4. E~h ~ ~ provision of law ~d cla~e requi~ by law to be ins~ in ~is Con.ct ~1 be d~ed to ~ b~ inserted, then ~n ~e ~pllcation of ei~ p~y, this Con~t ~1 ~ physica~y ~d~ fo~th to m~e such i~ion. 5, It is further expressly understood and agreed tha! the Contralt~ shall comply with all auplicablc laws and re~tla~ions of all govenu~en~ial ageucies and shall obttin shy required permits and/or authouizalions in the performance of the work. 6, Liability and IndemnilScation. Contractor alters to indenh'aify, defend and hold harmless the Town asainst any and al! liabilily, loss, damage, suit, claflu, demand, cost, cha~ge and sUorn~ym ]fees of whatever kind arising out of a third party ~tiou or claim which the Town may directly or indirectly incur by reason of the Contractor's in carrying out or performin8 the terms of this Agree'llletlt or failing to carry ou! the refills of the Agree~n~nt. IN WITNESS WHEREOF, the resp~clive pariies hereto have executed this Agreem~t and cause ssme to be si~ned by the pwper officer of the respeetive parlias and their respective seals affixed, the day and year first above writt~. (SEAL) TOWN OF SOUTHOLD Joshua Y, Honon, Supervisor (SEAL) CONTRACTOR STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) On this day of = · 2002, before me personally came JOSHUA Y. MORTON, known to me known, who being by me duly sworn, did depose end say that he resides at Sterling Cove Condos, Greenpon, New York, that he is the Supelwisor of the Town of Southold, the municipality described in and which executed the foregoing instrument; thai he knows the seal of said Town; that the seal affixed to said instrument is such Town Seal; that it was so affixed by order of the Town Board of the Town of Southold, and, ',hat he signed his name thereto by like order. Notm'y Public STATE OF NEW YORK) SS: COUNTYOF SUFFOLK) On this _ day of , 2002, before me personally came , to me personally known, being by me duly sworn, did depose sad. say that he resides at that he is the .. of the Coqx, ration described in and which executed the above instrument; that be lmows the seal of said Coq~oratinn; that the seal affixed to said instrument is such coq~orate seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. Notary Public LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBy GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the removal of Scrap Metal for Calendar year 2003 Irom the Southold Town Disposal Area, Cutehogue, New York. The sealed bids will be received by the Town Clerk of the Town of Scuthold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 a.m., Thursday, December 5, 2002, at which time they will be opened and read aloud in public. Specifications, a proposed contract for the execution of the work, and forms of proposal can be examined at the office of the Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971, Proposals must be made upon and in strict accordance with the form of proposal, which form of proposal will have an accompanying copy of the specifications for said work and pro- posed agreement, and the same may be obtained at the Office of the Southold Town Clerk. Any alterna- tions of the form of the proposal will result in the automatic rejection of the bid and forfeiture of the bid deposit. Proposal must be made and received upon the following condi- tions: Each proposal must be accom- panied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, conditioned that if the pro- posal is accepted, the successful bid- der will enter into a contract for the work, and that he will furnish, within ten days from the date of the accep- tance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work speci- fied. All deposits except that of the suc- cessful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into contract pursuant to the require- ments of the Town Board, or fails to give the further security prescribed in the Specifications within the time limit herein, then the check deposit- ed as aforesaid and the moneys standing to the credit of same, will be forfeited to the Town as liquidated damages, or if a bond has been pre~ sented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Removal of Scrap Metal", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971. The Town Board of the Town of Southold reserves the right to reject any and all bids or parts thereof. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: October 22, 2002 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK ~537-tT N14 STATE OF NEW YORK) )SS: COU~.~ O~: SUF~0,LK) ~,,z~,~J~-~/~Z~,ff__ of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for / weeks succes- sively, CO~:t/~cing on the /C~ day of 20 ~L~ Y I~rincipal Clerk Sworn to before me this day of 2O LAURA E. BONDARCHUK Notary Public, State of New York No 01 B06067958 Qualified in Suffolk County My Commission Expires Dec. 24, 20,- LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the removal of Scrap Metal for Calendar year 2003 from the Southold Town Disposal Area, Cutchogue, New York. The sealed bids will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 5, 2002, at which time they will be opened and read aloud in public. Specifications, a proposed contract for the execution of the work, and forms of proposal can be examined at the office of the Town Clerk, Town Hall, 53095 Main Road, Sonthold, New York 11971. Proposals must be made upon and in strict accordance with the form of proposal which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement, and the same may be obtained at the Office of the Southold Town Clerk. Any alterations of the form of the proposal will, result in the automatic rejection of the bid and forfeiture of the bid deposit. Proposals must be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, conditioned that if the proposal is accepted, the successful bidder will enter into a contract for the work, and that he will furnish, within ten days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limit herein, then the check deposited as aforesaid and the moneys standing to the credit of same, will be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Removal of Scrap Metal", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971. The Town Board of the Town of Southold reserves the right to reject any and all bids or parts thereof. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: October 22, 2002 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 14, 2002 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the !._~ day of I~gJ._t.~u IJ-t x she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. Legal Notice -Notice to Bidders on Year 2003 Bid for "Removal of Scrap Metal", bid opening at 10:00 a.m., Thursday, December 5, 2002. (~ Ehzabeth A. Ndwlle Southold Town Clerk Sworn to before me this 1~ day of ~.~_. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by an of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) Printed Name / Title Company Name Address Bid on YEAR 2003 SCRAP METAL REMOVAL TOWN OF SOUTHOLD SPECIFICATIONS FOR THE SALE AND REMOVAL OF SCRAP METAL FROM SOUTHOLD TOWN DISPOSAL AREA AT CUTCHOGUE, NEW YORK FISCAL YEAR 2003 The following are the specifications for the removal of scrap metal from the Southold Town Disposal Area at Cutchogue, in the Town of Southold, County of Suffolk, New York. The provisions herein are to be deemed a part of the contract upon its being awarded to the successful bidder. 1. The Town of Southold intends, by these specifications, to seek proposals for the removal of scrap metal deposited by the public at the Town's Disposal Area located north of County Route 48, at Cutchogue, New York, during the period commencing January 1, 2003 and ending on December 31, 2003. To effectuate such removal, it is intended that the successful bidder (hereinafter referred to as the Contractor) will, at all times during the period specified, place conventional roll-off containers, or open top trailers at convenient locations at the site into which the public and Town employees at the site will deposit scrap metal. As such containers are filled the Contractor will be required to promptly remove them and replace them with empty containers. In addition, the Town reserves the right to haul scrap metal to the vendor, either occasionally or on a regular basis, using Town employees and a Town-owned track and trailer. The Town, therefore, also requests a bid price per ton, listed separately, for such scrap metal delivered to the vendor. 2. It is intended that when used herein, the term scrap metal is, intended to include any and all articles composed essentially of metal, whether ferrous or non-ferrous, and could include automobile parts, truck parts, appliances, tools, cabinets and furniture. 3. The price set forth in the proposal shall be the amount per ton that the contractor will pay to the Town of Southold for scrap metal removed from the Town Disposal Area during the period commencing on January 1, 2003 and ending on December 31, 2003. Accordingly, proposals are to be submitted on the basis of price per ton of scrap metal removed from the Disposal Area. 4. It shall be the duty of the Contractor, at all times during the term of the contract, to provide a sufficient number of containers at the site available to receive all scrap metal deposited at the site. The Contractor shall also be required to maintain a telephone at which he may be contacted by the Town. The telephone number shall be filed in the Office of the Solid Waste Coordinator. The Contractor shall remove filled containers and deposit empty containers within 24 hours of notice by the town. In the event that the Contractor falls to provide a sufficient number of containers, as a result of which scrap metal cannot be deposited in containers, the contractor shall be required to remove all scrap metal deposited within an area of 100 feet from the filled containers. 5. It is tmderstood and agreed between the Contractor and the Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have supervision and control of the Disposal Area and all activities conducted at such site. Accordingly, the Contractor, when conducting any work or activity at the Disposal Area, shall be subject to the orders of the Town of Southold, and its officers and employees in the manner in which the Contractor performs his work, including the location of the containers at the site. 6. With regard to items with refrigerants, including refrigerators and air conditioners, the Town agrees not to send the Contractor such items until the refrigerants are drained pursuant to Section 608 of the Clean Air Act of 1990. 7. The Contractor shall within ten (10) days fi.om the date of the acceptance of his bid furnish a suitable performance bond in the amount of $1,000.00, conditioned upon the faithful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful bidder may deposit cash or a certified check, made payable to the Town of Southold in the amount of $1,000.00, as security for the faithful and prompt performance and completion of the work specified herein. 8. Each bidder will be required to submit a sealed proposal (on the form provided by the Town) to the Town Clerk of the Town of Southold, Southold Town Hall, 53095 Main Road, Southold, New York 11971, for thc work specified herein in accordance with the terms and conditions herein set forth. The Town reserves the right to reject any and all proposals, or parts thereof. 9. The successful bidder hereinafter called the Contractor, shall commence the work on January 1, 2003 and shall continue the work through December 31, 2003. 10. The Contractor shall indemnify and holder the Town of Southold harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor or his agents and employees in the prosecution of the work. The contractor further agrees to provide and keep in rome at his own expense during the term of this agreement, general liability policies of insurance in standard form protecting the Contractor and the Town of Southold against any liability whatsoever occasioned as a result of the work performed under this agreement. Such policies shall name the Town of Southold as an additional insured and are to be written by good and solvent insurance companies satisfactory to the Town Board in the amount of $300,000.00 with respect to death or bodily injuries to any one person, $500,000.00 with respect to death or bodily injury in anyone accident, and $25,000.00 property damage in respect to anyone accident. The Contractor shall promptly furnish to the Town Clerk certificates showing that such insurance has been secured and maintained in force during the term hereof. 11. The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, subletting or otherwise disposing of the same or any part of the work called for by the same to any other person, company or corporation without prior consent in writing to the Town Board. 12. If at any time the Town Board shall determine that the work is unnecessarily delayed or that the Contractor is willfully violating any of the conditions of the contract, or if the work be not fully completed within the time provided in these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a written notice to be served upon the contractor, either personally or by leaving said notice at his residence or with his agent in charge of work, and thereupon the contract shall be deemed terminated and the Contractor shall discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or otherwise, to complete the work herein described. In the event of the termination of the contract as herein provided, the Contractor shall within ten (10) days of the service of such notice, remove all containers and other equipment owned by him from the site. If the Contractor shall fail to remove the same within the time specified, the same shall become the property of the Town of Southold. In the event of the termination of the Contract as herein provided, all sums theretofore paid to the Town by the Contractor shall become the property of the Town, and the Contractor shall have no claim thereto, or any part thereof. 13. The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the transportation of them to and from the site. The Contractor shall clean up any unsightly condition caused by carelessness on the part of his employees in handling the scrap metal or caused by falling from vehicles during transportation. 14. The Town may notify the Contractor of any unsightly conditions caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after such notice, the Town may appoint a suitable party to perform such work and charge the Contractor for such expense, which shall be paid by the Contractor within ten (10) days of the submission of such statement of charges. DATED: October 22, 2002 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders, dated October 22, 2002, inviting proposals for the Removal of all Scrap Metal deposited at the Southold Town Disposal Area located north of County Route 48, at Cutchogue, New York, during the period fi.om January 1, 2003 through December 31, 2003 and subject to all the conditions and requirements of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications, and Form of Contract, and to the satisfaction of the Town of Southold for the following price: A. Bid for Fiscal Year 2003 is $ per ton removed by the Contractor, which is to be paid to the Town of Southold. B. Bid for Fiscal Year 2003 is $ per ton delivered to the contractor, which is to be paid to the Town of Southold. If this proposal shall be accepted by the Town Board, and the undersigned shall fail to execute the contract, or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of a resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understand and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full together with his (their) residence address, this day __ of ,2002. Signature Title Firm or Corporation Address Telephone Number CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER RESOLVED that, (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Removal of Scrap Metal from the Southold Town Disposal Area, Cutchogne, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate of this corporate bidder shall be liable under the penalties of perjury The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on the day of ~ 2002. Secretary (Seal of the Corporation) AGREEMENT THIS AGREEMENT, made and entered into this day __ of 2000 between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Town", and , a domestic corporation of the State of , having its principal office at , party of the second part, hereinafter called the "Contractor". WITNESSETH: In consideration of the covenants and agreements hereinafter contained, the Contractor agrees to furnish all equipment, materials, implements, and incidentals and to furnish all labor to do all the work required for the Removal of Scrap Metal from the Southold Town Disposal Area at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefore on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract, for the period from January 1, 2003 through December 31, 2003. In consideration of which the Contractor and the Town agrees to the following: A. The Contractor shall pay to the Town $ per ton for scrap metal removed by the Contractor. B. The Contractor shall pay to the Town $ per ton for scrap metal delivered to the Contractor. The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1. The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to the labor under this Agreement. 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be performed under the provisions of the Laws of the State of New York affecting the same, and this Contract shall be null and void and of no effect if the contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Town Clerk of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the Contract. 4. Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to have been inserted, then upon the application of either party, this Contract shall be physically amended forthwith to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. 6. Liability and Indemnification. Contractor agrees to indemnify, defend and hold harmless the Town against any and all liability, loss, damage, suit, claim, demand, cost, charge and attorneys fees of whatever kind arising out of a third party action or claim which the Town may directly or indirectly incur by reason of the Contractor's negligence in carrying out or performing the terms of this Agreement or failing to carry out the terms of the Agreement. IN WITNESS WHEREOF, the respective parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respective parties and their respective seals affixed, the day and year first above written. (S E A L) TOWN OFSOUTHOLD By Joshua Y. Horton, Supervisor (SEAL) CONTRACTOR By STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) On this .day of ~ 2002, before me personally came JOSHUA Y. HORTON, known to me known, who being by me duly sworn, did depose and say that he resides at Sterling Cove Condos, Greenport, New York, that he is the Supervisor of the Town of Southold, the municipality described in and which executed the foregoing instrument; that he knows the seal of said Town; that the seal affixed to said instrument is such Town Seal; that it was so affixed by order of the Town Board of the Town of Southold, and, that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) SS: COUNTYOF SUFFOLK) On this day of , 2002, before me personally came , to me personally known, being by me duly sworn, did depose and say that he resides at , that he is the of , the Corporation described in and which executed the above instnunent; that he knows the seal of said Corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. Notary Public 08/11 '02 FRI 16:13 FiX S16 7] b145 Suffolk Tlme~ ~o01 To~m H~ll, 53095 Main Ro~d P.O. Box 1179 5outhold, I~ew your- 11971 F~x (0BI) 765-6145 Tsl~phone (631) 765-1500 sou thold~wn.nor~hrork.~st OFFICE OF TM ps TOWN CL~I~K TOWN OF SOUTHOLD TO: FROM: DATE: RE: FAX TRANSMITTAL THE SUI~'OLKTIMES Al'l': JOA.N ANN LY'N'DA 1VL BOtlN 11/$12002 LEGAL NOTICES FOR PUBLICATION IN 2002 Namber ofpage~ being fa.xed 6 including cover pago If total lzausmittal is not r~c¢ived, please call 6M 76~-1800. Public Hoarings: Alvah's Lauc Pcrino Old Orchard Bids: Household Hazardous Wast~ Scr~p Metal PI.P. 4SE, ACKNOWLEDGE RECEIPT OF THIS LEOAL NOTICE tV/TH~N ONE (1) HO~ ~Y SIGN~G BE~W ~ ~O BY F~ TO 765~ 145. A~ION: BNT~ ~V~LE. YO . 08/11 '02 FRI 16:31 FAX 616 765 6145 S0[WHOLD CLERK ~001 TX/RX NO INCOMPLE'rE TX/RX TRANSACTION OK ERROR ******************************** *** MULTI TX/RX REPORT *** ****************************** 3937 [* 1512449576 [* 16118005243329 [* 17118882329941 [* 18118002582984 [* 32118009620544 Brown's Letters Burrelle's Info Data Construct Dodge Reports Construct. Info, ELIZABETH A. NEVIIJ. E TOWN CLERK F~EGISTi%AR OF VIT~ STA~TICS ~GE O~ICER ~CO~S ~AG~T O~ICER ~EEDOM OF 1NFO~TION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-614~ Telephone (681) 765-1800 aoutholdtown.nor th fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD TO: FROM: DATE: RE: FAX TRANSMITTAL CONSTRUCTION INFO - gOO 962-0544 DODGE REPORTS 293-$456 BROWN'S LETTERS 244-9576 BURRELLE'S INFO - 800 524-3329 DATA CONSTRUCTION 888 232-9941 BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145 November 8, 2002 "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): 1 If total transmittal is not received, please call 631 765-1800. COMMENTS: Please ackmowlcdgc receipt of this infom~ation by signing below and returning a faxed copy to me at 631 765-6145, attention: Betty Neville. Thank you. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD TO: FROM: DATE: RE: FAX TRANSMITTAL CONSTRUCTION INFO - 800 962-0544 DODGE REPORTS 293-5456 BROWN'S LETTERS 244-9576 BURRELLE'S INFO - 800 524-3329 DATA CONSTRUCTION 888 232-9941 BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145 November 8~ 2002 "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): 1 If total transmittal is not received, please call 631 765-1800. COMMENT S: Please acknowledge receipt of this information by signing below and returning a faxed copy to me at 631 765-6145, attention: Betty Neville. Thank you. Received by Date ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldt own.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD TO: FROM: DATE: RE: FAX TRANSMITTAL THE SUFFOLK TIMES ATT: JOAN ANN LYNDA M. BOHN 11/8/2002 LEGAL NOTICES FOR PUBLICATION IN 2002 Number of pages being faxed 6 including cover page If total transmittal is not received, please call 631 765-1800. Public Hearings: Alvah's Lane Perino Old Orchard Bids: Household Hazardous Waste Scrap Metal PLEASE ACKNOWLEDGE RECEIPT OF THIS LEGAL NOTICE WITHIN ONE (1) HOUR BY SIGNING BELOW AND RETURNING BY FAX TO 765-6145, ATTENTION: BETTY NEVILLE. THANK YOU. Received By Date ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 663 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 22, 2002: RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the following items for 2003: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Rock Salt for the Highway Department Bulk Ice Control Sand for the Highway Department Removal and Transfer of Scavenger Waste Removal of Household Hazardous Waste from the Transfer Station Removal of Scrap Tires from the Transfer Station Removal of Scrap Metal from the Transfer Station Town Yellow Garbage Bags Elizabeth A. Neville Southold Town Clerk 608 (ol the ('lc~l A - Ac'l~' / ~,. 7. ]'he ('ontr~tclor shaJ] wilhin ten (](l) days I~'om thc dutc of thc acceptance oF his bid payable to Ibc Towl~ oFSomhold m thc [tmounl o1'$1 ,()0().00, gs securely For thc and prompl pcrFonnancc and completion ol'the work specified herein. 8 15ach bidder will be required to submil a scalcd proposal (on Ihe I~n]n prov~clcd by tl~c Iown) lo lhe Town C'lerk oFthc Town ol'Soulhold, S~)uthold Town I lall, 53095 Mare 9. The successl~] bidder hcreinallcr culled thc Contractor, shall commcnce thc ~ork ,}anum-y 1, 2003 and shall contmuc thc work through December 31. 2003 lO I'hc ("ontraclor shall HadCltlllll}5 Lllld Inolcmcr Ibc Town o['SOtllJloJd harmlcss own expm~se during tine leml oFtl'tis agre~menl, general liabilily policies of insurm~cc shmdard Ibm) prolecting file Conlraclor und Ihe To~n oF Soulhold against any liabiJily $300~000.OO with rospccl to dcalh or bodily ir)jtlrics I() il)ly Ol)C person, 5501),00() O() wilh TOWN OF SOUTHOLD SPECIFICATIONS FOR THE SALE A~TD REMOVAL OF SCR~p METAL FROM SOUTHOLD TOWN DISPOSAL AJ~EA AT CUTCIiOGUE, NEW YORK FISCAL YEx~R 2003 The following are the specifications for the removal of scrap metal from :, in the Town of Southold, County of ) be deemed a part of thc contract upon its elf]cations, to seek proposals for the the Town*s Disposal ~a located north of County Route 45, at Cutchogue, New York, during the period commcncing Sarlua~ 1, 2003 and ending on December 31, 2003. To effectuate such removal, it is intended that the successful bidder (hereinafter referred to as thc Con.actor) will, at all times during the period specified, place conventional roll-offcontalners, or open top trailers at convenient locations at thc site into which the public and Town employees at the site will d~posit scrap metal As such containers are filled thc Contractor will be required to promptly remove them and rcplacc them with empty contal~crs. I_~ addition, the Town reserves the right to haul scrap metal to thc vendor, either occasionally or on a regular basis, using Town employees and a Town-ow'ned truck and trailer. The Town, therefore, also reclucsts a bid price per ton, listcd separately, for such scrap metal delivered to thc vendor. 2. It is intcnded that when used herein, the term scrap metal is, intended to include,..l:u~-_ . ~. c' ..... , ..... , ......... ..c.~ c,"'----~-'~' , -,.~ end all articles composed essentially of metal, whether r,e, rrous or non-xerrous~ 3. The price set forth in thc proposal shall be the amount per to~ that the contractor will pay to the Town of Southold for scrap rectal removed from the Town Disposal Area during the period commcncing on ]anuar~ l, 2003 and ending on December ~1, 2003. Accordingly, proposals are to be submitted on thc basis ofpricc per ton of scrap metal removed fi.om thc Disposal Area. 4. It shall be the duty of thc Contractor, at all times during the term of thc contract, to provide a sufficient number of containers at the site available to receive all scrap metal deposited at the site. The Contractor shall also be required to maintain a telephone at which he may bc contacted by the Town. The telephone nun~ber shall bc filed in the Office of the Solid Wastc Coordinator. The Contractor shall remove filled containers and deposit empty containers within 24 borers o£notice by the town. In the event that thc Contractor fails to provide a sufficient number of containers, as a result of which scrap metal carmot be deposited in containers, the contractor shall bc required to rcmovc all scrap metal deposited within a~ area of 100 feet from the filled containers. $. It is understood and agreed between the Contractor and thc Town that, notwithstanding the te~×~s and conditions contained hcrcin, thc Town of Southold, and its officers, and employees shall continue to have supervision and control of the Disposal A~-ea and all activities conducted at such site. Accordingly, thc Contractor, when conducting any work or activity at the Disposal Area, shall be subject to thc ordcrs of thc THIS AGREEMENT, made and entered into this day __ of , 2000 between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinatter called the "To'ara", and domestic corporation of thc State of office at called the "Contractor". WITNESSETH: · having its principal · par~y of the second part, hereinafter In consideration of the covenants and agreements here/nailer contained, thc Contractor aErccs to furnish all equipment, materials./mplernents, and incidentals a~d to furnish all labor to do all thc work required for the Removal of Scrap Metal from the Southold Town Disposal Area at Cutchoguc, New York, all as provided in the Specifications and Notice to Bidders therefore on file in the Southold Town Clerk's Office, and the t~'ms and conditions of this Contract, for thc period from lanuary 1, 2003 through December 3 l, 2003. In consideration of which the Contractor and the Town agrees to the following: A. Thc Contractor shall pay to thc Town $ per ton for scrap metal rcmovcd by the Contractor. B. The Contractor shall pay to thc Town $ per ton for scrap metal delivered to the ColItractor. --~3--~w~ shall pay to the Contractor $'-~ per item for items containing refiiger~ernoved by the Contractor, and~ per ton for the value of such it/~s as scrap to be paid to the Towr~. D, The Town shal~pay to the Contractor $ , { per item for items contai.i.g fngerant deNered to the Contractor, ana $ \ per ton for the value of such items as scrap\t e paid to the Town,The fore\ ' shall be upon the follo the do agree, to 1. The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to the labor under this Agreement. 3. The Contractor further agrees to secure and furnish and keep in fome during thc term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be performed trader the provisions of the Laws of thc State of New York affecting the same, and this Contract shall be null and void and of no effect if the contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agracm~nt. The Contractor shall promptly furnish to the Town Clerk of the Town of Southold certificates showing that such insurance has been secured and remains in effect during thc term of the PROPOSAL ~'~ To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders, dated October 22, 2002, inviting proposals for the Removal of all Scrap Metal deposited at the Southold Town Disposal Area located north of County Route 48, at Cutchogue, New York. during the per/od from January 1, 2003 through December 31, 2003 and subject to all the conditions and requirements of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications, and Form of Contract, and to the satisfaction of the Town of Southold for the following price: A. Bid for Fiscal Year 2003 is $ per ton removed by the Contractor, which is to be paid to the Town of Southold. El. Bid for Fiscal year 2003 is $ per ton delivered to the contractor, which is to be paid to the Town of Southold. ~ff~.~actor will not accept i,erns ¢o~frigerants, d_o not complete C. Bid for Fisca~ear 2003 for items containing refia~¢rants if removed by the Cor~tractor is -~---~k per item, which is to be paid ~y the Town of Southold, a.nd Southold. \ ~ D. Bid for Fiscal Ycar~003 for Items containing refrigerants if delivered to the Contractor is L _kef item which is to be paid by~e Town of Southold, and Southold. If this proposal shall be accepted by the Town Board, and the undersigned shall fail to execute the cont,-act, or fails to file the required bond or other security, then the said Town Board may, at its option, deten-nine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certifiext check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications- ' ' of this bid ox' proposal, the bidder certifies that: By subrmsston (a) This bicI or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, compct/tor or potent/al competitor; (c) No attempt has been or wilt be made to induce any other person, partnership or corporation to s~.bmit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statera~ntS contained in this cert/fication, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the